(Digital Measures)works.dl.umn.edu/sites/works.dl.umn.edu/files/media/lsbe... · 2020. 1. 10. ·...

LSBE USER GUIDE

(Digital Measures)

User Guide Owner: LSBE Dean’s Office Date of Last Review/Revision: January 8, 2020

Background

Works (the University of Minnesota’s name for Digital Measures) is an online faculty activity reporting system designed to make it easier for faculty to maintain and complete an accurate record of ongoing activities and accomplishments (e.g., teaching, research, service, public and international engagement). Works (Digital Measures) can be used to produce faculty activity reports as well as bio-sketches, accreditation reports, web site bios, and standardized curricular vitae (CVs).

Works (Digital Measures) is used by LSBE for producing Faculty Information Forms (FIFs), which are used for tenure-track probationary evaluations, as well as annual performance evaluations of full-time faculty members. It is also used to generate the reports required by AACSB. Managing Your Data

All faculty are expected to keep current the following sections in the Dashboard of Works (Digital Measures). Faculty are strongly encouraged to fill out other relevant fields in Works (Digital Measures): Scholarship/Research/Creative Activities

• Publications and Other Intellectual Contributions • Presentations • Other Grants, Contracts, Gifts, or Earnings (manual entry)

Teaching

• Other Instructional Activity (Guest Lectures, Workshops, etc.) Evidence of Effectiveness and Improvement

• In the Area of Teaching • In the Area of Intellectual Contributions

Advising

• Academic Advising (Imported data): Committee Advising • Other Student Advising (e.g., UROP, Supervised Research, and Student Mentorship/Career

Advising)

Service • University/Department • Discipline/Profession/Interdisciplinary Areas • Public/External/Community

http://works.umn.edu/

http://works.umn.edu/

LSBE USER GUIDE: WORKS (DIGITAL MEASURES)

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Extension, Outreach and External Engagements • Consulting and Professional Consultations • Media Appearances and Interviews

Contact Information, Recognition, and Web Profile

• Honors and Recognition Education and Appointments

• Education • Graduate/Post-Professional Training (Practicums, Residencies, Fellowships, and Visiting

Engagements) • Current Position and Employment History • Licensures and Certifications • Professional Memberships • Professional Development

Screenshots on the sections you are asked to maintain will be found in Section 2, page 4. Please provide as many details as possible when entering your data. This will help ensure accuracy for reporting purposes which aid in faculty evaluations and accreditation. For specific pathways, please refer to the Attachments at the end of this user guide. When entering data keep in mind your beginning and end dates of all your activites. At times you will need to go back into Works (Digital Measures) and update your dates. An example would be in the life of an Intellectual Contribution and/or Service Peformed. To Begin

From your MyU page navigate to Faculty Career and find under the Collaboration and Development section.


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Click on the link, which will bring you to your Dashboard. The Dashboard is your entry point for managing your data and/or running reports.


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Maneuvering Tips

The arrows can be depressed to open/close sections of the Dashboard and/or other areas.

Example 1:

Example 2:

To return to a previous screen, click the left arrow.

Example:


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The PasteBoard can be used to copy-and-paste text from another document, then drag-and-drop or copy-and-paste it into data fields. You can resize the PasteBoard or move it to another position on the screen as needed.

To Log Out of your Works (Digital Measures) session, select the person icon at the top right and click on Log Out.

Reporting

Faculty members are able to run the following reports from Works (Digital Measures): • Faculty Information Form (FIF), LSBE • Faculty Qualifications • CV – Standard University of Minnesota


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Scholarship/Research/Creative Activities

See Attachment B for a complete listing of activities that fall within the Scholarship/Research/ Creative Activities section.

Scholarship/Research/Creative Activities > Publications and Other Intellectual Contributions

Enter your scholarly activities in this section. Some examples include peer reviewed journals (PRJs), written books, papers, abstracts, instructional support material, and/or non-referred journal or trade publication or articles.

From the drop down menu for Contribution Type, select:

• Book, Issue Number/Edition = 1, for R01 • Book, Issue Number/Edition >= 2, for R02 • Book Chapter, for R03 • Conference Proceeding, for R04 • Abstract, for R05 • Magazine/Trade Publication, for R06 (trade publications) • Journal Article, and “Was this Peer Reviewed/refereed” = No, for R06 (non-refereed articles) • Book Review, for R08 • Technical Report, for R09 • Instructor’s Manual or Study Guide or Written Case with Instructional Materials or Software,

Instructional, for R10

Remember to make updates to your begin/end dates as changes take place.


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Scholarship/Research/Creative Activities > Presentations

In this section you will record any presentation you have made, such as papers presented at a conference, poster sessions, or plenary address.

From the drop down menu for Presentation Type, select Paper or Poster or Presentation/Talk or Exhibit or Lecture or Keynote/Plenary Address, for R07


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Scholarship/Research/Creative Activities > Other Grants, Contract, Gifts, or Earnings (manual entry)

In this section you will enter your LSBE Faculty Grants, LSBE Faculty Development Grants, Technology Grants, Travel Awards and other similar type contracts and/or grants.

For awards and grants awarded by LSBE, check the LSBE Awarded box.

Then complete:

• Funded Amount = [Actual Amount if >= $10K], for R11 • Funded Amount = [Actual Amount if < $10K], for R12


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Teaching > Other Instructional Activity (Guest Lectures, Workshops, etc.)

Record any non-credit instructional activities you may have in this section. Some examples are: guest lectures or executive education.

From the drop down menu for Instruction Type, select [Executive Education or Management/Executive Development], for P04


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Advising > Academic Advising: Committee Advising

In this section, record activities related to external advising/examining of a graduate thesis.

From the drop down menu for Committee Type, pick the applicable committee type for R18


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Advising > Other Student Advising (e.g., UROP, Supervised Research, and Student Mentorship/Career Advising

In this section, record any active activities related to other student advising, such as UROPs, supervised research, or advising students on extra-curricular/career/job search issues.

From the drop down menu for Involvement Type, select Student Mentorship, for S06 and S08.


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Service

Service is broken down into three sections: University/Department, Professional and Public/External/ Community. See Attachment C for a complete listing of activities that go within the Service Section.

Remember to make updates to your begin/end dates as changes take place.

Service > University/Department

Examples of service to the University/Department include: Attending and participating in a department meeting, serving on an LSBE Committee, serving on a UMD/UM committee.


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Service > Discipline/Profession/Interdisciplinary Areas

Record any Professional Activities you complete in this section.

From the drop down menu for Type, select: • Business Community, Organization/Committee/

Conference/Publication = [Organization Name] Approx. Number of Hours Spent Per Year = [Numerical Value], for P09

• Major Conference, Organization/Committee/ Conference/Publication = [Conference Name] Position/Role = Chair or Co-chair or Track Chair, for R13

• Academic Journal- Regular Issue, Organization/Committee/Conference/ Publication = [Journal Name], Position/Role = Editor or Co-editor or Area Editor, for R14

• Academic Journal- Special Issue, Organization/Committee/Conference/ Publication = [Journal Name], Position/Role = Editor or Co-editor or Area Editor, for R15

• Conference Proceedings, Organization/Committee/ Conference/Publication = [Conference Name] Position/Role = Editor or Co-editor, for R16

• Academic Journal- Regular Issue, Title of Organization/ Committee/ Conference / Publication = [Journal Name], Position/Role = Editorial Board Member, for R17

• Major Conference, Organization/ Committee/ Conference/Publication = [Conference Name] Position/Role = Session Chair or Panelist or Discussant or Moderator, for R19

• Major Conference or Academic Journal- Regular Issue or Academic Journal- Special Issue, Organization/ Committee/ Conference / Publication = [Journal/Conference Name], Position/Role = Reviewer, for R20


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Service > Public/External/Community

Report your Public/External/Community type activities in this section. Some examples of this type of activity are: volunteer activities related to the discipline, work with businesses/community on student projects or Advisory Boards, and/or being a member of a Board of Directors.

From the drop down menu for Position/Role, select: • School Rep/Faculty, Approx. Number of Hours

Spent Per Year = [Numerical Value], for P10 • Volunteer, Approx. Number of Hours Spent Per

Year = [Numerical Value], for P11

• Project Faculty or Board Coordinator, Approx. Number of Hours Spent Per Year = [Numerical Value], for P12

• Board Member, Approx. Number of Hours Spent Per Year = [Numerical Value], for P13


Extension, Outreach, and External Engagement > Consulting and Professional Consultations

Record your consulting activities in this section.

In the Approx. Number of Hours Spent per Year field, type in [Numerical Value], for P14


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Extension, Outreach, and External Engagement > Media Appearances and Interviews

Record any media appearances you may have in this section. Some examples are: television or radio interviews, or quotes in newspapers or magazines.

From the drop down menu for Media Type, select [Applicable Media Type], for P05


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Contact Information, Recognition, and Web Profile > Honors and Recognition

This is the section where you will enter awards and honors you receive. Some examples are: Above & Beyond, Single Semester Leave, Faculty Service Excellence, Outstanding Service, and/or Outstanding Paper of the Year.


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Education and Appointments > Education

Enter all your education information in this section. Be sure to update this section as you obtain additional degrees; complete as many fields as possible.


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Education and Appointments > Graduate/Post-Professional Training (Practicums, Residencies, Fellowships, and Visiting Engagements)

Record any faculty internships in this section.

In the Hours field, type in [Numerical Value], for P15


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Education and Appointments > Current Position and Employment History

Be sure to keep employment information current. Don’t forget to Save your data when finished.

From the drop down menu for Position Type, select Professional:

Then complete the following fields:

• Was/is this your own company = [Response], Full-time or Part-time = [Full-time], for P01 • Was/is this your own company = [Response], Full-time or Part-time = [Part-time], for P02


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Education and Appointments > Licensures and Certifications

Record any special licenses or certificates you may have in this section. Some examples are: Online Teaching Certificate, Certificate in University Training, Registered Nurse, Certified Public Accountant and/or Attorney at Law.

In the Title of Licensure/Certification field, type in [Title], for P03


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Education and Appointments > Professional Memberships

Record your professional memberships in this section. Some examples are: Association for Consumer Research, Strategic Management Society, American Marketing Association, and Minnesota Economic Association. Remember to make updates as you begin/end a membership.


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Education and Appointments > Professional Development

You will record your attendance at a professional event and/or the completion of continuing education in this section. Some examples are: conferences, seminars, workshops, webinar, and/or self-study program. Please note that presentations made at conferences are reported in the Presentations section. Remember to make updates to your begin/end dates as changes take place. See Attachment A for a complete listing of activities that go under Professional Development.

From the drop down menu for Activity Type, select: • Conference/Professional Meeting Attendance, for P06 • Seminar or Webinar or Workshop, for P07 • Continuing Education Program, Approx. Number of Hours Spent Per Year = [Numerical Value],

for P08


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Attachments

The below attachments will provide details about the type of activities that should go under specific sections in Works (Digital Measures).

• Professional Activities Reporting Guidelines and Mapping (Attachment A) • Scholarly Activities Mapping (Attachment B) • Service Activities Mapping (Attachment C)

Attachment A: Professional Activities Reporting Guidelines and Mapping

Page A1 of A4

# Professional Activities Pts Examples Notes Main Header Click on Select

P01

Full-time non-teaching job or own business (for adjunct faculty only)

2

An employee of Cirrus teaches a class at night (Full-time non-teaching job). An attorney who has her own law practice teaches a BLAW class (Full-time own business).

P01 is intended for adjunct faculty only. Credit for non-teaching job is allowed only when the job is related to the faculty’s area of teaching.

Education and Appointments

Current Position and Employment History

Position Type = Professional Full-time or Part-Time = Full-time Was/is this your own company= [Response]

P02 Part-time non-teaching job or own business

1

A faculty member runs a seasonal tax preparation service.

Avoid picking “own business” option if the business is not registered. Instead, use other options to report the activity. Avoid double-counting: if you do part-time consulting, report it under P14.


Current Position and Employment History

Position Type = Professional Full-time or Part-Time = Part-time Was/is this your own company= [Response]

P03

Maintenance of professional certification or licensure

1

A faculty member keeps her CPA license current.

Certification or licensure must be related to faculty member’s discipline.


Licensures and Certifications

Title of Licensure/Certification = [Title]

P04

Development and presentation of an executive education seminar

1

A faculty member presents a Leadership Development seminar to Allete through UMD’s Continuing Education.

This category is intended to document executive education.

Teaching Other Instructional Activity

Instruction Type = [Executive Education] or [Management/Executive Development]


Page A2 of A4


P05

Serve as an expert for media commentary

0.5

A faculty member is quoted in a DNT story as a subject matter expert. A faculty member is featured in an Almanac North story.

This category excludes quotes in The Bark or Letters to Editors to newspapers.

Extension, Outreach, and External Engagement

Media Appearances and Interviews

Media Type = [Pick applicable media]

P06

Attend a business/ professional event

0.5

A faculty member attends a Social Media talk in downtown. A faculty member attends a Chamber of Commerce event.

The intent of this category is to document events where our faculty engage with the business community. Typically, faculty engage with multiple members of the community at such events.


Professional Development

Activity Type = Conference/ Professional Meeting Attendance

P07

Attend a professional development seminar/ webinar/ workshop (if not P06)

0.5

A faculty member attends a workshop on improving student engagement in classroom. A faculty members attends a webinar on creating and using pivot tables.

This category is intended to document efforts made by our faculty to stay professionally updated/current.



Activity Type = Seminar or Webinar or Workshop

P08

Completion of continuing professional education

0.5/1/2

A faculty member attends a 2-day workshop on SAS Analytics. A faculty member completes a Quality Matters workshop series.

If part of the maintenance of professional certification/licensure (P03), do not count the first 20 hours.



Activity Type = Continuing Education Program Approx. Number of Hours Spent Per Year = [Numerical value]


Page A3 of A4


P09

Service to a national or international professional organization

0.5/1/2

A faculty member serves as the executive Director of ACR. A faculty member serves as the treasurer of the SCP.

Typically, faculty serve in these position in either elected or appointed positions.

Service Discipline/ Profession/ Interdiscipli- nary Areas

Type = Business Community Organization/Committee/ Conference/Publication Name = [Name of the Organization] Position/Role = Any from the drop-down list Approx. Number of Hours Spent Per Year = [Numerical value]

P10

Sustained interaction with business community (non-student project related)

0.5/1/2

A faculty member routinely attends social get-togethers organized by downtown businesses.

Interactions must be of a sustained nature to be reported here.

Service Public/ External/ Community

Organization/Committee/Club = [Name] Position/Role = School Rep/Faculty Approx. Number of Hours Spent Per Year = [Numerical value] Responsibilities/Brief Description = [Description]

P11

Volunteer activities related to the discipline

0.5/1/2

A faculty member provides pro bono consulting advice to a small business. A faculty member helps prepare a business plan for a small business.

The activities reported here must be related to the faculty member’s discipline. All volunteer activities of a type for a year should be combined.


Organization/Committee/Club = [Name] Position/Role = Volunteer Approx. Number of Hours Spent Per Year = [Numerical value] Responsibilities/Brief Description = [Description]

P12

Work with businesses/ community on student projects or Advisory Boards

0.5/1/2

A faculty member conducts SBI projects in their course. A faculty member serves as a faculty liaison for the MIS Advisory Council.

All SBI projects for a course should be reported together as one activity (per semester). Faculty working with advisory councils should report all efforts in one activity for the year.


Organization/Committee/Club = [Name] Position/Role = Project Faculty or Board Coordinator Approx. Number of Hours Spent Per Year = [Numerical value] Responsibilities/Brief Description = [Description]


Page A4 of A4


P13 Member of a Board of Directors

0.5/1/2

A faculty member serves as a member of the BOD for Goodwill.

Time spent serving on any sub-committee of the board should be rolled into the main board membership reporting.


Organization/Committee/Club = [Name] Position/Role = Board Member Approx. Number of Hours Spent Per Year = [Numerical value]

P14 Consulting work (incl. prep-time)

0.5/1/2

A faculty member helps a local large employer prepare a 5-yr strategic plan. A faculty member reviews and revises a communication plan for a small business.

Pro bono consulting advice can be reported either in P11 or here.

Extension, Outreach, and External Engagement

Consulting and Professional Consultations

Approx. Number of Hours Spent Per Year = [Numerical value]

P15 Faculty internship

0.5/1/2

A faculty member serves as a Scholar-in-Residence for two weeks at a local company.

Partial-day engagements should not be reported as internships.


Graduate/Post- Professional Training

Hours = [Numerical value]

P16

Other activities/adjustments as approved by ICFD and LSBE Dean

TBD

Note: It is possible that an activity may be suitable for reporting in more than one category. For example, if a faculty member provides pro bono help for preparing tax returns for a non-profit, she can report it as Volunteer activity (P11) or Consulting (P14). In such cases, a faculty may use h/her own discretion to choose the category that makes the most sense for that activity. It is important, however, that the activity be reported only once. Also, please report only those activities that are directly related to your discipline.

Attachment B: Scholarly Activities Mapping

Page B1 of B3

# Scholarly Activities Pts Main Header Click on Select

R01 Book (co-/author or co-/editor of a first edition) 3


Publications and Other Intellectual Contributions

Contribution Type = Book Issue Number/Edition = 1

R02 Book (author or editor of a second or subsequent edition) 2



Contribution Type = Book Issue Number/Edition >= 2

R03 Book chapter 2 Scholarship/Research/Creative Activities


Contribution Type = Book Chapter

R04 Full paper (not to be published elsewhere) in a conference proceedings 2



Contribution Type = Conference Proceeding

R05* Abstract in a conference proceedings 1 Scholarship/Research/Creative Activities


Contribution Type = Abstract

R06 Non-refereed journal or trade publication articles 1



Contribution Type = Magazine/Trade Publication or Contribution Type = Journal Article and “Was this peer reviewed/refereed” = No

R07* Paper/poster presentation at a workshop, conference, or seminar 1

Scholarship/Research/ Creative Activities

Presentations Presentation Type = Paper or Poster or Presentation/Talk or Exhibit or Lecture or Keynote/Plenary Address

R08 Book review in a reputable publication 1 Scholarship/Research/Creative Activities


Contribution Type = Book Review

R09 Discipline-based practice tool that is widely disseminated 1



Contribution Type = Technical Report

R10 Instructional support material that is widely disseminated 1



Contribution Type = Instructor’s Manual or Study Guide or Written Case with Instructional Material or Software, Instructional


Page B2 of B3


R11

Externally (outside of LSBE) funded projects (≥$10K) Note: SPA projects are pulled directly from PeopleSoft

2


Other Grants, Contracts, Gifts, or Earnings (manual entry)

Funded Amount = [Actual amount if >= $10K]

R12 Externally (outside of LSBE) funded projects (<$10K) 1


Other Grants, Contracts, Gifts, or Earnings (manual entry)

Funded Amount = [Actual amount if < $10K]

R13 Chair, co-chair or track chair of a major conference 2

Service Discipline/ Profession/ Interdisciplinary Areas

Type = Major Conference Organization/ Committee/ Conference / Publication = [Conference Name] Position/Role = Chair or Co-chair or Track Chair

R14 Editor, co-editor, or area editor of an academic journal 2


Type = Academic Journal- Regular Issue Organization/ Committee/ Conference / Publication Name = [Journal Name] Position/Role = Editor or Co-editor or Area Editor

R15 Editor, co-editor, or area editor of a special issue of an academic journal 2


Type = Academic Journal- Special Issue Organization/ Committee/ Conference / Publication Name = [Journal Name] Position/Role = Editor or Co-editor or Area Editor

R16 Editor or co-editor of a conference proceedings (if not a co-/chair) 2


Type = Conference Proceedings Organization/ Committee/ Conference / Publication Name = [Conference Name] Position/Role = Editor or Co-editor

R17 Member of the editorial board of a scholarly journal 1


Type = Academic Journal- Regular Issue Organization/ Committee/ Conference / Publication Name = [Journal Name] Position/Role = Editorial Board Member

R18 External advisor/examiner of a graduate thesis (active) 1 Advising

Committee Advising Committee Type = [Pick Applicable

Committee Type]


Page B3 of B3


R19 Session co-/chair, panelist, discussant, moderator at a conference 0.5


Type = Major Conference Organization/ Committee/ Conference / Publication Name = [Conference Name] Position/Role = Session Chair or Panelist or Discussant or Moderator

R20‡ Reviewer for a manuscript for a journal, conference, or book (per manuscript) 0.5


Type = Major Conference or Academic Journal- Regular Issue or Academic Journal- Special Issue Organization/ Committee/ Conference / Publication Name = [Journal/Conference Name] Position/Role = Reviewer

R21 Other activities/adjustments as approved by ICFD and LSBE Dean TBD

Attachment C: Service Activities Mapping

Page C1 of C1

# Service Activities Main Header Click on Select

S01 Attend and participate in department meetings

Service University/Department Service Level = Department Position/Role = Member

S02 Participate in curriculum discussion meetings

Service University/Department Service Level = Department Position/Role = Member

S03 Attend school retreats/senate meetings Service University/Department Service Level = College Position/Role = Member

S04 Attend department/school social events Service University/Department Service Level = Department or College Position/Role = Other = Attendee

S05 Attend student organization meetings Service University/Department Service Level = College Position/Role = Other = Attendee

S06 Advise students on extra-curricular/career/job search issues

Advising Other Student Advising Involvement Type = Student Mentorship

S07 Serve as an advisor or co-advisor of a student group

Service University/Department Service Level = College or Campus Position/Role = Advisor

S08 Help a student find an internship or a job Advising

Other Student Advising Involvement Type = Student Mentorship

S09 Provide input on a departmental/school policy issue

Service University/Department Service Level = Department or College Position/Role = [Appropriate Role or “Other” = Volunteer]

S10 Serve on an LSBE committee Service University/Department Service Level = College

Position/Role = Member Committee Name = [Name]

S11 Serve on a UMD/UM committee Service University/Department Service Level = Campus or University

Position/Role = Member Committee Name = [Name]

S12 Chair a school or campus committee/task force

Service University/Department Service Level = College or Campus Position/Role = Chair Committee Name = [Name]

S13 Serve on an ad hoc committee/ task force Service University/Department Service Level = [Appropriate Level]

Position/Role = [Appropriate Role] Committee Name = [Name]

S14 Help organize a school event Service University/Department Service Level = College

Position/Role = [Appropriate Role] Committee Name = [Name]

S15 Volunteer to help the department/school/campus on specific projects/events

Service University/Department Service Level = [Appropriate Level] Position/Role = [Appropriate Role or “Other” = Volunteer] Committee Name = [Name]

(Digital Measures)works.dl.umn.edu/sites/works.dl.umn.edu/files/media/lsbe... · 2020. 1. 10. ·...

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