How Made in India GPMS can Bring Efficiency, Transparency &

Accountability into

DIGITAL INDIAMonitoring Implementations of

all Ministries Projects

Live Demo and Presentation by

Raja Seevan

Founder Trustee

rajaseevan@indiancst.in or rajaseevan@gmail.com

Department of Electronics and Information Technology (DeitY)Ministry of Communications & Information Technology

(Government of India)20 Jan 2015 | New Delhi, India.

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An India Case Study

Indian Centre for Social Transformation is a public charitable Trust with amission to work towards realization of a national vision set out in Article51A (j) of the Indian Constitution regarding the

Fundamental Duty of Indian Citizens i.e.

“to strive towards excellence in all spheres of

individual and collective activity

so that the nation constantly rises to

higher levels of endeavor and achievement.”

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Indian CST : Today

1. Promotes Efficiency, Transparency, Accountability.

2. Helps introduce metrics in all public funded projects through technology/empowerment.

3. Collaborates with organizations for simple cost effective e-governance solutions.

4. Collaborated with International Bodies like World Bank for designing e-tools for monitoring Bank aided projects.

5. Offers solutions under the ICT Policy of GOI, with a focus on Healthcare, Banking and Public Services.

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Indian CST: Solutions & Services

• Quickly deploy affordable E-governance solutions• From secure Cloud Computing environment• Scalable Global Project Management Solutions• With Data Analytics & Reporting Services to improve your

business processes• Total Communication Management System• Document Management System• Educational Reforms Solutions• Healthcare Information Therapy Solutions• Banking Portfolio Monitoring Solutions• Govt to Govt, Citizen to Citizen, Government to Citizen,

Citizen to Government models

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Solutions & Services offered

• Designing solutions for complex commercial projects• Develop e-governance solutions for municipalities &

others• Project Monitoring System for World Bank aided Projects• Data Analytics & Reporting Services• Procurement Management System• Healthcare Information Management Solutions• Educational -Examination Reforms Solutions• Document Management System• Training & Skill Development

GPMS OverviewFramework and Technology

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What is GPMS System?

It is a tool that takes care of the complete life cycle of the projects by Capture, Validate, Check, Measure, Analyze, Reports, Key Points method of project management.

The same system can be used as a tool to do the pre and post analysis of projects and stakeholders.

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What is GPMS System? Contd.

The same system can be used as a Knowledge Management System that has a vast repository of RFPs, Tender Processes, Vendors and their performances, rates and available technologies in the market by sharing the data of the other organizations.

Organizations can upgrade their system by looking at the projects within and across the organizations

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Capturing Project-wise Data

Name

Budgetary Provisions

Estimated cost, revised estimated cost, Time inbetween, justified cost, awarded cost

Progress of the work

History of the Tender

Payments

Contractor details, project in-charge and other employees attached with the contract with details

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Scanning and Uploading

Bills Payment made to the contractor as per contract Deduction of taxes according to the statutory obligations

Work orders What are the provisions in the contract? What are the payment conditions?

Milestones What are the milestones? Whether the milestones are achieved or not? Time over-run can be seen

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Scanning and Uploading

Tender All the CVC guidelines are followed or not. Regarding Publicity, Hosting the

document in website, print, downloadable document, mode of posting of tender, opening, e-tendering, submission of EMD etc.

Media All remarks about the project

Complaints Post or pre award Complaints regarding evaluation or any other irregularities If complaints are received at pre-bid stage, whether it has been addressed

properly or not

Photo Regarding the progress of the work, Quality of the work, any other provisions in

the contract

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Regular Updation of Data

The complaints can be linked with project ID for verification of the allegations

Valid reasons for the delay of the project Quality of the workmanship through photos captured

through mobile and upload by the public, photos sent by the department

Comparison of the photos to establish any irregularity Tax deductions were made as per contractual

provisions/statutory obligations Comment ask from the department on the feedback from

the public through e-mails and sms

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Reports generated about Organizations regarding project management

Brief History of the organization regarding the tenders

Analysis of Payment process

Analysis of Tax deduction practices

Duplicacy and necessity of the project

Identifying the employees history about the project management

Analysis of contractor’s history

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Brief History of the organization regarding the tenders

Nominations basis

Contract awarded mostly on 2 tenders

CVC guidelines not followed

Whether any work manual is there?

Evaluation process practices

Time taken for awarding the projects

Cases of EMD waved, EMD not submitted,

Timely reimbursement of EMD

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Analysis of Payment process

Timely payments made to the contractor

No. of Payments made through cheque, Cash, DD, RTGS, Electronic transfer

Duplicate payments, timely recoveries of penalties, taxes etc.

Payments are made as per the milestones achieved

No. disputes regarding the payments

Document/filing of the payments made

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Analysis of Tax deduction practices

No. of cases where statutory recovery of taxes not made timely

% of tax recoveries are different from the actual deductions

Recoveries of taxes from foreign firms

Double taxation in case of sub-letting the work

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Duplicacy and necessity of the project

No. of cases where duplicacy of the work is found across different organization and inside the organization.

Repeated execution of the same work

Work split in such a way that there is overlapping of the work

The projects actually required or not

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Identifying the employees history about the project management

Unequal work distribution

Timely completion/delay of projects

No. of Complaints against employee

Corruption

Malpractices

Supervisory capacity/effectivity

No. of Cost over-run projects

Knowledge about the statutory deductions

Timely recoveries of penalties/sub-standard works

No. of cases where sub-standard work is accepted

No. of cases where project failed due to negligence / carelessness / poor quality control methods

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Analysis of contractor’s history

Habit of the contractor of delaying the projects

All the projects awarded can varified of cost over runs, time over runs, repeated award of contract, higher rates, litigations, arbitration, malpractices, complaints etc

Tax defaults

Quality of the work

Behavior with the staff

Payment made to the staff

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Benefits of GPM System

Complete monitoring of projects

Data will be precise, validated, compared, historical and wide in nature

Sufficient inputs for easy decision making on portfolio

Single view of stakeholders and public inputs

Clarifications asked through auto generated questionnaires

Comparison on different points for similar work awarded within and across organizations

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Complete monitoring of projects

Pre-award to post-award

Execution

Progress(Physical and financial)

Complaints

Compare the different reports

Assessment of employees, contractor

Views of public

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Sufficient inputs for easy decision making on investigation

Discrepancies observed in estimated, justified and awarded cost

Project is badly delayed

Total expenditure of the project increases abnormally high

Same contractor is grabbing similar type of works

The participation is too small

Discrepancies in tax deduction/payments

Complaints against the project/employees/contractor

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Single view of stakeholders and public inputs

Complete contractor’s data

Complete employee’s data

Public Remarks

Uploaded photos/audios/videos

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Clarifications asked through auto generated questionnaires

Different media can be used for sending questionnaires and feedback(SMS or emails, photos)

For time/cost over-runs

For Tax deductions and other recoveries

Revised estimated cost increased in a short span

Abnormally large difference in justified and awarded cost

Less Participation in tendering process

Work awarded on nomination basis

Discrepancies made in Payments

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Reports

Cost Analysis

Time Analysis

Procurement Practice Analysis

Payment Practice Analysis

Tax Analysis

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Digital India is here

Government has given a call for Digital India

The Government has also formulated a National Data sharing and Access Policy in Match 2012 (http://www.dst.gov.in/NDSAP.pdf )

As the digitization is rolled out, the following questions will arise in addition to the process by which this toll out takes place and whether safeguards are incorporated to ensure national security requirements while digitization picks up speed…GPMS complies to NDSAP

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Integrated GPMS Implementation India Case Studies

CVCMARK www.vigeyegpms.in/vigeye

GPMS for Central Govt. of India Organizations www.vigeyegpms.in/cvc

GPMS-FMS http://218.248.45.171/fms

Project Lakshmi www.indiancst/sbt http://gpms.in/sbtapp2/

Project Sanjeevani www.gpms.in/bu

Project Nirmala http://gpmsbiacirc.indiancst.com

GPMS for Municipalities www.vigeyegpms.in/bbmp

NHAI http://gpms.in/gpmsv2/nhai

DietY http://vigeyegpms.in/cvc/

MCD http://vigeyegpms.in/DELHI

Project Vigeye www.vigeye.org

GPMS Team One World www.vigeyegpms.in/team-one-world

Make My India Better http://vigeye.org/pv2/

Karnataka Udyog Mitra http://gpms.in/kumapp2

GPMS for Monitoring Medical Information of Citizens www.gpms.in/gpmscare/india

GPMS for India Citizens Network http://www.vigeyegpms.in/gpmsv2/citizen

GPMS for Monitor People Transactions http://gpms.in/gpmsv2/incometax

GPMS for Low Cost Housing IAY Projects Monitoring http://gpms.in/IAY-BIHAR

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For your reference

Profile, Case Studies, Achievements, Awards http://www.indiancst.in/?module=main&action=about&var=case%20studies

Reports, Publications, Audit Reports http://www.indiancst.in/?module=main&action=reports

News and Events http://www.indiancst.in/?module=main&action=news2&contid=77&nomenu=1

GPMS Users http://www.indiancst.in/?module=main&action=about&var=Users

How can GPMS cloud computing solutions assist Governance and empower citizens?

http://www.indiancst.in/?module=main&action=about&var=Users

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Associate 2 transform & Excel

Join with us and reap the benefits

GPMS Innovated in India by Indians

Promote indigenously developed initiatives.

Cost effective solutions to save resources.

Lets work together

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USP of Indian CST

• Unique institution

• Anytime, anywhere any medium approach

• Affordable world class solutions

• Collaborative & inclusive growth that is measurable

• Works with Governments, Institutions & all Citizens

• Total transparency & all round productivity increase

• Scalable delivery model

• Direct/Indirect benefits for all

• Win - Win solutions

• Measured progress towards set targets (tough targets)

Thank You

For any further enquiries, please contact:

Mr. Raja Seevan, Founder Trustee,

Indian Centre for Social transformation,

Registered Office :#13 / A, Shrungar Shopping Complex,

80 Feet Road, M.G Road,Bengaluru- 560 001

Karnataka -IndiaTel: +91-80-25587958 / 25599559

Telephone : +91-80- 22868185

Mobile No : +919739047849

Helpline No : +91 9742979111 Email: rajaseevan@indiancst.inrajaseevan@gmail.com

Visit us at : www.indiancst.in www.gpms.in/gpmswiki www.vigeye.org

For trying out the GPMS Cloud Computing Solution at your organizations Trial Demo Version is provided -send email

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Integrated GPMS Implementation India Case Studies

1. Global Project Monitoring System (GPMS)2. GPMS Financial Management System(GPMS-FMS)3. GPMS Bank Customers Multiple ID’s Verification System4. GPMS for Project Lakshmi to Manage Customer Loans Applications5. GPMS Financial Transaction Reporting to Income Tax Dept. System6. GPMS Make My India Better for Citizens Participation in Governance7. GPMS Citizens Documents Vault & Verification System8. GPMS Empowering MSME’s 9. GPMS NGO’s Projects / Donations Monitoring System10. GPMS Single Window Monitoring Investments in States / Country System

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Integrated GPMS Implementation India Case Studies

1. GPMS Single Window Monitoring Investments in States / Country System2. GPMS Central Govt. of India Schemes / Programs Monitoring System3. GPMS for Project Task Monitoring on Mobile Phone with geo-stamped information 4. GPMS Remote Eye Monitoring Solution of all infrastructure Projects5. GPMS for Uploading and Integrating Legacy Projects Information for Generating

MIS Reports6. GPMS for BPO/KPO Organization to Scan Documents and do Data Entry Online7. GPMS for State Government Departments to Monitor their Projects/Programs8. GPMS for Rural Districts Departments to Monitor their Project/Programs9. GPMS for Union Territory Departments to Monitor to their Projects10. GPMS for Monitoring Employees Provident Fund Investments

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Integrated GPMS Implementation India Case Studies

1. GPMS for Surveys with Geo-Stamping to be done on Mobile Devises 2. GPMS for DIPP-Ministry of Commerce & Industry (IIUS) and Modified Industrial

Infrastructure Up gradation Scheme (MIIUS) Cluster Projects across India3. GPMS for National Highway Authority of India 4. GPMS for Monitoring Minority Students Scholarship Schemes Online5. GPMS for Research Institutes and Labs to Monitor their Projects6. GPMS Healthcare Information Therapy Solution for Common Man7. GPMS for Creating Phenotype Association Database8. GPMS Ministries Departments / PSU’s/ QPR’s Monitoring System9. GPMS Students Semester Examination Monitoring System10. GPMS Complaint Monitoring System (Online Help Desk)

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Integrated GPMS Implementation India Case Studies

1. GPMS Birth and Death Registration Monitoring System2. GPMS Medical Reimbursement Monitoring System3. GPMS Healthcare Information Therapy4. GPMS Mobile Task Management System5. GPMS Remote Eye Monitoring System6. GPMS-FMS Public Page for Citizens Feedback7. GPMS-Postal Ballot Monitoring System for EC8. GPMS-FMS Training Programs and hand holding onsite