PROJECT PROFILE

IMPLEMENTATION OF PNP e-WARRANT AND e-ROUGES

(Effective Crime Indicator and Crime Evaluation System)

A BrieferDESCRIPTION:The installation of an e-Warrant and e-Rouges Gallery to all Regional Investigation and Detection Management Divisions (RIDMDs), Provincial Investigation and Detection Management Bureaus (PIDMBs), and Police Stations nationwide is one of the PNPs strategies in enhancing the integrated database system and upgrade the PNPs investigative equipment to give timely, fast, and reliable information of criminals.

The e-Warrant System is a system where all warrants of arrest will be electronically documented so that they can be accessed through computers. Developed by a team of Information Technology Experts from Information Technology Management System (ITMS) and Directorate for Investigation and Detection Management (DIDM), the e-Warrant eliminates the hassle bugging snail mail system of delivering a warrant to a particular police station. The warrants accessed by the police through the system will facilitate the apprehension of a criminal because a warrant can be sent by email, printed out, and served. The warrant although not the original, but a faithful digital copy thereof, will facilitate the apprehension of a criminal because of the knowledge by the arresting officer that a warrant is pending for the formers arrest,

The e-Rouges Gallery System on the other hand, is an electronic rogues gallery of wanted persons that will provide every police station in the country an access to data on criminals to include pictures that are in the files of police units in the country. Through e-Rogues Gallery, for example, the records of an individual or a suspect wanted for a crime in Quezon City can be instantly accessed by a police station in Butuan City with just a click of their fingers at the system. Unlike the e-Blotter, which is a stand-alone system, the e-Warrant System and e-Rouges Gallery Systems, require internet access or information highway for its implementation.

Launched on March 5, 2012, the e-Warrant and e-Rouges Gallery Systems are e-crime fighting tools which are very effective crime prevention strategies for strategic managers to have an easy and intelligent way to map out peace and order and collection and processing of criminal evidences that can enhance crime solution efficiency and potentially reduce crime rates. If fully implemented, the two systems in consonance with the e-Blotter system are effective management tools for decision makers and security strategists have an easy and intelligent way of solving criminality problems in their areas. This will enhance crime solution efficiency and will reduce crime rates in the country. The two systems will also rapidly develop into a major catalyst in upgrading the competence of police investigators in the country not only in terms of skills development but also in using modern technology as a primary tool of investigation. Hence, a three-fold approach to modernization and efficiency is the focus of police investigation.

IMPLEMENTATION PERIOD: (See attached Implementation Schedule of E-Projects of Investigation Service)TARGET AND CORRESPONDING COST:The project was implemented in 2012 and has a funding requirement of Php 60.7 M.

As of December 2012, 88.42% or 1,665 of all police stations were compliant using sourced workstation and implemented the e-Warrant System and e-Rogues Gallery System. Likewise, 62.51% or 1,177 of all Regional Investigation and Detection Management Divisions (RIDMDs), Provincial Investigation and Detection Management Bureaus (PIDMBs), and Police Stations nationwide had internet access (information highway) needed for the implementation of the two systems. For 2013, the e-Rouges & e-Warrant projects has a funding requirements of 67 Million pesos for the purchase of hardware and software. The procurement of e- project equipment is pending at the DBM, the PNP Procurement Management Committee submitted an agency procurement request last December 2012.

The project is however ongoing and implemented using sourced workstation, the remaining percentage of non-compliant or without workstation (11.58% or 218) / internet connections (37.49% or 706), the project is still dependent on the procurement of the said equipment/donation from stakeholders and the continuous training of users.

STATUS AS OF DECEMBER 2012 CMD-DIDM

Recapitulation of Arrested Wanted Person Uploaded toe-Rogue and AFISas of CY 2012PROs/

NOSUsTop Most Wanted Persons (MWP)Other Wanted PersonsUnder Warrantless ArrestTotal Nr. Of Arrested Wanted PersonsNr Of Uploaded e-Rogues Gallery SystemNr Of Ten Print Cards Submitted and Encoded

1491,643 2,218 3,910104 675

2351,446 1,728 3,209251 117

31673,758 4,934 8,859609 4967

4A3164,440 9,309 14,193124 12,166

4B231,183 806 2,01275639

52842,247 886 3,41721 287

61101,657 3,600 5,367325 520

7212,153 5,070 7,2441,135 2,354

81252,282 1,171 3,578294 438

91731,597 555 2,32531 550

10451,257 837 2,1390 513

112151,245 706 2,222183 1,976

1222797 1,173 1,992385 193

1397703 748 1,54872493

ARMM251 63 1160 55

COR851,235 1,082 2,4020 1188

NCRPO92,860 4,829 7,885590 14,087

CIDG576134101,917054

IG4863011101

HPG341905306

AKG8301100

TOTAL2,44432,35139,71574,5104,129 41,008

Source: DIDM-Information Technology Division as of 4.5.2013 CMD-DIDM

WARRANT OF ARRESTs Received

vs

WARRANT ARRESTs Encoded to WPIS

( As of March, 2013)

PROs WAs Received Encoded to WPIS Variance

1 6,501 2,697 -3,804

2 4,987 2,706 -2,281

3 17,141 9,450 -7,691

4A 20,616 15,336 -5,280

4B 3,298 729 -2,569

5 10,865 3,017 -7,848

6 6,773 3,709 -3,064

7 11,950 3,933 -8,017

8 4,255 3,503 -752

9 5,272 371 -4,901

10 5,940 1,648 -4,292

11 7,872 10,193 2,321

12 3,922 2,130 -1,792

13 5,175 2,100 -3,075

ARMM 32,784 498 -32,286

COR 4,235 288 -3,947

NCRPO 5,859 27,963 22,104

TOTAL 157,445 90,271 -67,174

INSTITUTIONALIZATION OF PNP e-CRIME INCIDENT REPORTING SYSTEM (CIRS)(Effective Crime Indicator and Crime Evaluation System)A Briefer

DESCRIPTION:The institutionalization of an e-Crime Incident Reporting System (CIRS), to all PNP Regional Offices and Police Stations nationwide is one of the PNPs strategies in enhancing the integrated database system and upgrade the PNPs investigative equipment to give timely, fast, and reliable information of criminals and therefore enhance solution of criminal cases. It is an electronic innovation strategy to enhance the crime reporting system in the country for effective law enforcement in addition to the Automated Fingerprint Identification System (AFIS) and the Integrated Ballistics Identification System (IBIS) which have already been implemented nationwide. The project which was launched in September 2011, serves as a more efficient electronic blotter system for recording crime incidents across the country, with the National Capital Region as the pilot study. It does not only facilitate crime documentation and modernize data storage, but also presents a quick, fast, and reliable transmission of crime information from a police station to the provincial and regional offices and to the National Headquarters. With the installation of the CIRS designed as a stand-alone system, all police stations will now report the actual situation on the ground, which is vital in mapping out strategies for quick response and crime prevention which is expected to be installed in all police stations nationwide.

If fully implemented, the CIRS is an effective management tool for decision makers and security strategists to have an easy and intelligent way of mapping out peace and order and anti-criminality strategies in their areas. This will enhance crime solution efficiency and will potentially reduce crime rates in the country. The CIRS does not only facilitate crime documentation and modernize data storage, but also presents a quick, fast, and reliable transmission of crime information from a police station to the provincial and regional offices and to the National Headquarters.Since its launching in September 2011, all Police Regional Offices (PROs) except for 4-B, 5, 13 and ARMM are fully implementing the project with 100% compliance on workstation of the projects required target.IMPLEMENTATION PERIOD:

(See attached Implementation Schedule of E-Projects of Investigation Service)

TARGET AND CORRESPONDING COST:The total projected for the cost is Php 103.6M, of which Php 12.7 M will be used for the implementation of CIRS ie training of users and its cascading at the PROs, printing of IRF forms; printing of NCRS forms and printing of AFIS forms, while Php 90.9 Million was originally allotted under CEP for 2011 for the acquisition of software and hardware requirements. After deliberation by the PNP Procurement Management Committee of necessary items to be procured by the PNP, the amount was reduced to 67 Million and the item is under Agency Procurement Request at the DBM, breakdown and distribution is as follows:

Break Down and Distribution of Required Hardware:

Office

Server

Computerscanner

DIDM

8PROs

1717

PPOs

8080

CPOs

2020

Districts, NCRPO

55

Police Stations

1,760

NSUs (CIDG, IG, ASG, MG, HPG, AKG, AIDSOTF & SAF)

88CIDG Regional and Provincial Offices

9191HPG Regional and Provincial Offices9797AKG Satellite Offices

88Others

14Total

82,100326To be able to implement the e-projects, the Line Units (PROs/PPOs/CPOs/MPOs) sourced out the available hardware to implement the said projects (soft-launching) while waiting for the release of funds for the procurement of standard hardware/software.

As of December 2012, 88.42% (workstation compliant) and 62.51% (internet access compliant) of all police stations implements the e-CIRS to achieve a 100% full implementation by 2016.

STATUS AS OF DECEMBER 2012 WORKSTATION AVAILABLE and

PNP POLICE STATION W/OUT Internet Access/Connections

CY 2012

Source: DIDM-Information Technology Division as of 4.5.2013 PROs Workstations Required (1 each for RIDMD, PIDMB and PSs) Workstations Available W/out Internet Access/Connection

RHQ PPO/CPO PSs

PRO 1 130 13043

PRO 2 101 10143

PRO 3 150 1508

PRO 4A 148 14816

PRO 4B 85 3123

PRO 5 125 8132

PRO 6 156 1562 38

PRO 7 159 15943

PRO 8 155 1551 106

PRO 9 87 8736

PRO 10 114 1142 54

PRO 11 66 6613

PRO 12 67 674 39

PRO 13 84 5114

PRO ARMM 120 335 114

PRO COR 93 932 61

NCRPO 43 437

TOTAL 1,883 1,6650 16 690

ITD-DIDM

Update on the Crime Incident Recording System (CIRS) Outputs

As of CY 2012PROCrime Volume generated from UCPERNumber of Data Recorded into the CIRSCrime Volume generated from the CIRSVariance% of Proper Encoding

112,43320,2542,586-9,84721%

23,7307,0243,030-70081%

322,49818,8227,135-15,36332%

4A19,89412,3495,999-13,89530%

4B2,5231,545542-1,98121%

510,0903,8421,312-8,77813%

67,77712,6721,811-5,96623%

720,46624,50515,289-5,17775%

84,42016,4281,554-2,86635%

98,3187,3611,659-6,65920%

1012,2581,301144-12,1141%

1113,5268,4202,376-11,15018%

127,3625,4203,514-3,84848%

133,8781,883996-2,88226%

ARMM8341513-8212%

PRO COR10,8273,0341,164-9,66311%

NCRPO56,97833,68729,685-27,29352%

TOTAL217,812178,56278,809-139,00336%

Source: DIDM-Information Technology Division as of 4.5.2013IMPLEMENTATION SCHEDULE2014

Investigation Service e-Projects Status

OFFICE: DIRECTORATE FOR INVESTIGATION AND DETECTIVE MANAGEMENT

A. FULL IMPLEMENTATION OF SCIENTIFIC INFORMATION COMMUNICATION TECHNOLOGY (ICT) ASSISTED BASED SYSTEMS IN THE INVESTIGATION SERVICETIMEFRAMEOPR

Q1Q2Q3Q4

1. Implementation of National Crime Information Reporting System (CIRS)

a. Supervise and monitor the recording of Incident Report Forms (IRF)XXXXPROs/PPOs/ CPOs/MPOs

b. Conduct Audit of submitted IRFXXXXDIDM-ITD

c. Additional 4,839 Plantilla Position of NUPs to be utilized as Crime Registrars at all Police StationsXXXXDPRM-DIDM

d. Capacity enhancement of Crime Registrars at PROs/PPOs/ CPOs/MPOs.XXXXSIDD

e. Maintenance of CIRS equipment.XXXXDIDM-ITD

f. Procurement of CIRS equipment/internet access.depends on the release of budgetDIDM-ITD

2. Institutionalization of CIRS

a. Monitor and ensure the operationalization of CIRSXXXXRAD / ITD

b. Conduct Seminar Workshop on Crime Registrars/ Statisticians at NHQ/PROs/PPOs/ CPOs/MPOs.XXXXSIDD

c. Printing of IRF and distribution to all PROs nationwideXXXXBFO

d. Reproduction and distribution of User's Manual at PROs/PPOs/CPOs/MPOsXXXXDIDM-ITD

e. Conduct national periodic validation and monitoring the compliance of PROs using the DIDM Inspection Checklist 2013 on the e-projects implemented.XXXXRAD

3. Implementation of e-Rogues and e-Warrant SystemsITD / CMD

a. Supervise and monitor the operationalization of e-Rogues & e-WarrantsXXXXDIDM-ITD / CMD

b. Conduct Seminar WorkshopXXXXDIDM-ITD

c. Maintenance of e-rogues and e-warrant systemXXXXDIDM-ITD/CMD

d. Conduct national periodic validation and monitoring the compliance of PROs using the DIDM Inspection Checklist 2013 on the e-projects implemented.XXXXRAD

4. Automated Fingerprint Identification System (AFIS)DIDM-RAD / CL

a. Manage the collection, delivery and recording of Tenprints and Latent Prints in AFIS databaseXXXXPROs-RCLO

b. Monitor the degree of compliance of LOI 04-09, 02/11 and LOI 01-2012 by the PROsXXXXRAD

c. Maintenance of AFIS databaseXXXXDIDM / CL

d. Conduct national periodic validation and monitoring the compliance of PROs using the DIDM Inspection Checklist 2013 on the e-projects implemented.XXXXRAD

5. Integrated Ballistics Identification System (IBIS)DIDM-CMD / CL

a. Administer the submission delivery, recording of seized, recovered, surrendered Firearm and recording details in IBISXXXXPROs-RCLO

b. Monitor PROs compliance to DIDM memoXXXXCMD

c. Maintenance of IBIS databaseXXXXDIDM / CL

d. Procurement of IBIS equipmentXXXXDIDM / CL

e. Conduct national periodic validation and monitoring the compliance of PROs using the DIDM Inspection Checklist 2013 on the e-projects implemented.XXXXRAD

The full implementation of e-Rogues, e-Warrant & e-CIRS projects were on or about 4th Quarter of 2013 onwards until 2016 and this depends on the release of the 2013 budget wherein part of it are intended for the procurement of workstations/internet access and the training of users.82