DHCH IT Orientation

Introduction to DHCH Computer and Information Systems

Meet Your IT Personnel

José Mickens, Director of IT

AV Greene, Project Manager

Daniel Gitomer, Analyst Patrick Zabst, Analyst

Aligned with DUHS services and strategic initiatives and with Duke Health Technology Solutions (DHTS).

What is Information Systems?

Information Systems consist of both technology and people resources.

Information Systems impacts on all aspects of DHCH functions from patient care and support services to Administrative information flow and personnel payroll.

Our Goals

To provide a broad range of information support services to all DHCH personnel.

Manage information to promote safe, quality patient care and efficient decision- making.

Provide accurate and timely information in a secure environment.

Confidentiality and Security

It is the responsibility of each individual within the Health System to protect the patient’s right of confidentiality. DUHS Confidentiality Agreement Secure System Usage Memo Active Directory (Network Access) Password Policy

Passwords, Security and Access

Access to the DHCH network and applications requires a unique user id and password.

Passwords expire every 180 days and must be changed to a unique code that is a minimum of eight characters, with a combination of alpha, numeric and symbols.

Remote users of DHCH computer systems are required to use an encrypted and secure identification (VPN) to connect to the DHCH network via the Internet

Access to computerized patient information is granted based on approval of the employee’s manager. The type and level of access granted is role based and is tailored to the requirements to perform their job.

Virus protection is enabled on the DHCH network to include scanning of all computers at start up and when any file is opened, as well as incoming data via e-mail.

Systems

Network support for the DHCH Entity (4321 office, Wake Office, ICF, UBC, Granville office)

Applications Clinical applications – HCM, BZM, MBI Office productivity – MSOffice Enterprise applications – Notes, SAP, Report Xpress Support applications – Remedy

Printing, Copying & Scanning Services – Multiple devices throughout the facilities.

Directories

Home Directory – H drive Location to maintain user work files

Shared Directories – T drive Location of shared work files by department,

by function, etc. (Example – Policies Directory) All Network files are backed up nightly and

stored in an off-site location for business continuity.

Network Devices

Desktop Users Connect to the network via secure wired

access Clinical/mobile users

Connect via secure wired or wireless access Clinical users are responsible for the

appropriate use and protection of the laptop. All users are responsible for the information

security – including printed information.

IT Help/Assistance

The DHTS Service Desk provides 24x7 coverage for all IT-related requests and issues. Can be reached by Phone

Call 684-2243. Via the web:

https://www.dunk.duke.edu/secure/submit/index.htm

DHTS Service Desk Tips

When contacting the Service Desk, state your Duke Unique ID, your name, department - (DHCH: Duke HomeCare & Hospice), and purpose for calling. Please be specific with any details you can provide. This ensures that the Service Desk routes the request correctly.

Phone Calls are automatically marked High priority. Obtain Remedy ticket# to track your call and ensure completion of request.

Voicemail & E-mailed requests are automatically marked Low priority.

This concludes the presentation.