DGHRD In CBEC - DG HRD CBEC
158
Directorate of Publicity and Public Relations Customs & Central Excise C.R. Building, I.P. Estate, New Delhi-110109 Directorate General of Human Resources Development Customs & Central Excise New Delhi HRD in CBEC
Transcript of DGHRD In CBEC - DG HRD CBEC
Directorate of Publicity and Public Relations
Customs & Central Excise C.R. Building, I.P. Estate, New Delhi-110109
Directorate General of Human Resources DevelopmentCustoms & Central Excise
New Delhi
HRD in CBEC
HRD IN CBECA NEW CHAPTER
(INFORMATION BOOKLET)
Compiled by :Directorate General of Human Resource Development
Customs & Central ExciseNew Delhi
For Departmental use only
Hkkjr ljdkjGOVERNMENT OF INDIAfoÙk ea=ky;@jktLo foHkkx
MINISTRY OF FINANCE/DEPARTMENT OF REVENUEdsUnzh; mRikn ,oa lhek 'kqYd cksMZ
CENTRAL BOARD OF EXCISE & CUSTOMSukFkZ Cykd] ubZ fnYyh&110 001
NORTH BLOCK, NEW DELHI-10001Tel.: +91-11-2309 2849, Fax: +91-11-2309 2890
V. SRIDHARChairman
MESSAGE
Human capital is the foundation for creatingvalue in the new global economy. Yet, this asset isthe least understood and at times the least proneto management. With a view to providing a morefocused approach to employee development andinfrastructure expansion in order to harness theHuman Resource functions as a strategic partnerin business success and growth, the Directorate ofHuman Resource Development (HRD) was set up,which is now in the second year of its existence. CBEC has beenentrusted with the responsibility of collection of indirect tax revenue onthe one hand and on the other, it is required to provide an efficient,judicious and responsive revenue administration system to the taxpayers. This responsibility is discharged by the Department throughindividual contributions made by over seventy thousand officers andmembers of staff. Hence, it is important to ensure that a robust andconducive environment is provided to the personnel of the Departmentto motivate them to develop their skills and to give their best in publicservice. To achieve this objective, the Directorate General of HumanResource Development, I am sure, would strive to devise ways ofmaximizing employee potential, create assets by way of infrastructureexpansion and initiate appropriate welfare measures so as to succeedin being perceived as a truly HRD focused organization.
I am certain that the new Information Booklet consolidating theactivities of both the wings of the Directorate will be an effective referencerfor the officers & staff working in the field formations.
I wish the Directorate General all success in their sincere efforts.
(V. Sridhar)
Hkkjr ljdkjGOVERNMENT OF INDIAfoÙk ea=ky;@jktLo foHkkx
MINISTRY OF FINANCE/DEPARTMENT OF REVENUEdsUnzh; mRikn ,oa lhek 'kqYd cksMZ
CENTRAL BOARD OF EXCISE & CUSTOMSukFkZ Cykd] ubZ fnYyh&110 001
NORTH BLOCK, NEW DELHI-10001Tel.: +91-11-2309 2849, Fax: +91-11-2309 2890
S.K. GoelMember
Tel.: 2309 2568Fax : 1309 2308
MESSAGEThe organizational goal of the CBEC is to
optimize revenue collection through broadening thetax base, rationalizing tax structure, simplifyingprocedures, improving voluntary compliance andproviding an efficient and responsive taxadministration. In order to meet this goal, it shouldbe the aim of the DG (HRD) to develop a skillful,productive, healthy, efficient and diverse work forcewith highly effective supervisors, managers andleaders. This can be achieved through proper career planning andtraining; promotion and placement; motivation & retention policies.Cadre restructuring would be one of the positive steps in this direction.
It is in this spirit that the DG (HRD) strives to enhance and upgradethe skills of the officers and staff thereby enabling the rendering ofservices to the tax payers in a more efficient manner. The Governmentis working towards bringing about a significant change in the schemeof indirect taxation by way of ushering in the GST regime. In the GSTregime, Centre and State tax administrations would be required to workin close co-ordination, throwing up new challenges for our workforce.Hence, apart from integrating various cadres and improving the serviceconditions, there is a need to raise the capacity, confidence level andself esteem of the officers and staff in order to harness their full potential.
I am sure the efforts of the Directorate General will further theachievement of career expectations and aspirations of all cadres ofofficers and staff under the CBEC and equip them to render qualitativelyimproved services to the tax payers. I congratulate the officers & staff ofDGHRD for making an effort to bring out a consolidated InformationBooklet highlighting the activities of all the divisions under the two Wingsof the Directorate. The new booklet not only aims to consolidate thematerial but also attempts to provide additional information regardingHuman Resources Management activities. I wish the DG (HRD) andthe officers and staff manning it, the very best in their endeavour.
(S.K. GOEL)
MESSAGE
In its new Avtar the Directorate General ofHuman Resource Development was formed inNov.,2008 by merging the erstwhile Directorate ofOrganization & Personnel Management andDirectorate of Housing & Welfare and becameoperational w.e.f. 1st December,2008 having 5Divisions, namely, Cadre Management Division,Performance Management Division, CapacityBuilding and Strategic Vision Division, WelfareDivision and Infrastructure Division.
The first three divisions constitute the HRM Wing and is headed byAdditional Director General, HRM. The Infrastructure and Welfare Wingis headed by Additional Director General (I&W).
Human Resource Development is the framework for facilitatingemployees to develop their personal and organizational skills,knowledge and abilities. It also includes such opportunities asemployee training, career development performance management andorganizational development. The focus of all aspects of HRD is ondeveloping the most superior work force so that the organization andindividual employees can accomplish their work goal in service toCustomers.
The Directorate General of Human Resource Development isworking towards providing a very conducive and humane set up for theeffective functioning of the officers/staff members of the Department. Iam sure that the Directorate General of Human Resource Developmentwould make a mammoth contribution in creating and sustaining anadministrative set up that would inspire the work force to make positivecontributions in indirect tax administration.
(Sandhya Baliga)
Hkkjr ljdkjGOVERNMENT OF INDIA
ekjo lalk/ku fodkl egkfuns'kky;Directorate General of Human Resource Development
dsUnzh; mRikn ,oa lhek 'kqYd cksMZCustoms & Central Excise
Mh Cykd] vkbZ ih ,LVsV] ubZ fnYyh&110 002‘D’ Block, I.P. Estate, New Delhi-110 002
Sandhya BaligaDirector General
Phone : 2337 8201
While going to print
MRS. LALITHA JOHNJOINS AS MEMBER (P&V)
IN THECENTRAL BOARD OF EXCISE & CUSTOMS
Directorate General of Human Resource Developmentextends a warm welcome to Mrs. Lalitha John and lookforward to her guidance as Member in-charge HumanResource Development.
INDEX
Item Contents Page No.No.
1 Creation of Directorate General of HRD 1
2 Notification dated 18.11.2008 regarding 3constitution of Directorate General ofHuman Resource Development under CBEC
3 FUNCTIONS 5
4 HUMAN RESOURCES IN CBEC, 9AT A GLANCE(a) Group-wise Sanctioned Staff Strength
under CBEC (All Cadres)(b) Group-wise Sanctioned Staff Strength
under CBEC (Main Stream Cadres)(c) Grade-wise Sanctioned Strength in
IRS (C&CE)
5 Allotment of Centralized Order Number by 15DOPM dated 12.01.2006 issue of localtransfer/posting/rotation orders of IRS (C&CE)Officers made by various Cadre ControllingAuthorities
6 Dated 25.08.2008 for regarding Review of 18HOP of Group ‘A’ officers as available onDepartmental website
7 Letter dated 21.09.2010 for formulation of 23Long Term Human Resource Plan for theDepartment
8 All India Transfer Policy for IRS 26(Customs & Central Excise) Group ‘A’Officers (Latest updated version)
9 List of Cadres and their sanctioned strength 42in CBEC
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Item Contents Page No.No.
10 GUIDELINES ON INFRASTRUCTUREInstructions dated 26.06.2003 for 47Streamlining of Procedure for submissionof proposals to the Board regardingpurchase of land, construction of buildings,purchase of ready built accommodationand/or hiring of buildings etc.
11 Check-lists dated 18.09.2006 for (a) repair & 56maintenance proposals (b) initial hiring of officeaccommodation and (c) revision of rent ofhired premises
12 Office Memorandum dated 10.10.2007 for 63classification of ‘works’ expenditure underproper Head of Account and Demandfor Grants
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INDEXWELFARE GUIDELINES
Item Contents Page No.No.
1.0 Introduction 69
1.1 Distribution of the credits amongst two funds 69
1.2 Nature of Funds 70
1.3 Administration of Funds 70
1.4 Purpose of the Fund 70
1.5 Coverage of the Fund 71
1.6 Sponsoring of proposals 72
1.7 Responsibility of Maintenance of Accounts 72
1.8 Documents 73
1.9 Audit of Funds 73
2.0 Activities Undertaken from the Welfare Fund 73
3.0 Schemes/Guidelines for various activities 74
3.1 Guidelines for Financial Assistance for Medical 74Expenses
3.2 Guidelines for ex-gratia financial assistance in 81cases of death
3.3 Cash Award Scheme 84
3.4 Scholarship Scheme 85
3.5 Guidelines for Guest House 93
3.6 Guidelines for Canteens/Kitchenettes 109
3.7 Guidelines for Crèche 118
3.8 Guidelines for Gym./Recreation/Sports 126
3.9 Guidelines for Cash Awards in Sports 132
4.0 List of Common Facilities 134
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Item Contents Page No.No.
4.1 List of Hospitals 134
4.2 List of Guest Houses 135
4.3 List of Hotels/Rest Houses 139
4.4 Governing body of the Customs & Central 140Excise Welfare Fund
4.5 Letter, D.O.F. No. 712/167/HRD/WF/09 141dated 25.09.2010 for proforma to be filled inby the Commissionerate office whileforwarding applications for Cash Award
4.6 Name, Designation & Phone Nos. (O)/(R) 143of DG (HRD) for Group ‘A’ Officers
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For kindinformation andnecessary action
F.No.A-11013/28/2007-Ad.IVGovernment of IndiaMinistry of Finance
Department of Revenue(Central Board of Excise & Customs)
New Delhi, the 18th November, 2008
OFFICE MEMORANDUM
Subject: Creation of the Directorate General of HumanResource Development regarding.
The undersigned is directed to say that it has been decidedwith the approval of the Competent Authority to constitute a newDirectorate General, namely, the Directorate General of HumanResource Development. The new Directorate General shall be createdby merging the present Directorate General of Housing & Welfareand the Directorate of Organization & Personnel Management. Thewelfare function which is presently with the Directorate of Logisticsshall also stand transferred to the new Directorate General. A copyof the notification is enclosed.
2. The Directorate General of Human Resource Development shallbecome operational w.e.f. 1st December, 2008 with the existing staffstrength of the merged Directorates.
Encl: As above
-Sd-(R. Sanehwal)
Dy. Secretary to the Govt. of IndiaTele-fax No. 011-26162675
To
For kind information and necessary action
1. The DG, Housing & Welfare, New Delhi
2. The Commissioner, DOPM, New Delhi
3. The Commissioner, Logistics, New Delhi
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1. PS to FM/MOS(R)/Secretary(R)/Chairman (EC)/All Members,CBEC.
2. AS (R)/JS (R)
3. All Joint Secretaries and Commissioner in the Board.
4. All Chief Commissioners/Directors General under CBEC.
5. All Commissioners in-charge of Directorates under CBEC.
6. Director (Publications).
7. Pr. CCA, AGCR Building, I.P. Estate, New Delhi.
8. The Manager, Website, Directorate of Systems, New Delhi.
9. Office Order folder/spare copies.
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Government of IndiaMinistry of Finance
(Department of Revenue)(Central Board of Excise & Customs)
NOTIFICATION
New Delhi, the 18th November, 2008
F.No.A-11013/28/2007-Ad.IV-The President of India is pleased togive his assent to the constitution of the Directorate General ofHuman Resource Development under Central Board of Excise &Customs, Department of Revenue, Ministry of Finance, withimmediate effect.
2. The Directorate General of Human Resource Development shallhave five Divisions, namely, Cadre Management Division,Performance Management Division, Capacity Building and StrategicVision Division, Welfare Division and Infrastructure Division. Thefunctions assigned to these five Divisions shall be indicated inAnnexure.
3. The Directorate General of Human Resource Development shallbe headed by a Director General, who will be an officer of the level ofChief Commissioner and will be located at New Delhi. The DirectorateGeneral of Human Resource Development shall be created bymerging the present Directorate of Organization and PersonnelManagement and Directorate of Housing and Welfare. The welfarefunction which is presently with Directorate of Logistics, shall alsostand transferred to the new Directorate General of Human ResourceDevelopment.
4. The Directorate General of Human Resource Development shallbe an attached office of Central Board of Excise & Customs and itsproposals shall be put up to the Member (Personnel & Vigilance),Central Board of Excise & Customs.
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5. The Directorate General of Human Resource Development shallbecome operational w.e.f. 1st December, 2008. The DirectorateGeneral of Human Resource Development shall start function withthe existing staff strength of the merged Directorates and once theDirectorate is functional, the Director General shall submitindependent proposal for augmentation of staff for consideration ofthe Board.
(P. Sanehwal)Deputy Secretary to the Govt. of India
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FUNCTIONS
Functions assigned to the five Divisions of the DirectorateGeneral of Human Resource Development
(a) Cadre Management Division:
i) To devise and design CBEC’s Human ResourceManagement plans in congruence with the goals and visionof the department;
ii) To analyse and propose changes in the Recruitment Rules;
iii) To prepare a charter of duties for various posts andperiodically review the charter;
iv) To provide support to CBEC in drawing its annual recruitmentplan (ARP) for direct recruitment;
v) To support CBEC in framing and implementation of itsrecruitment policy;
vi) To design HR policies, processes and systems, includingproposals where posts are diverted temporarily from onefunctional area to another;
vii) To maintain and update the Human Resource InformationSystem (HRIS) for recommending officers/staff for training,placement, skill up-gradation and succession planning;
viii) To provide data support to CBEC for placement and transferof officers as part of the annual general transfer (AGT) andotherwise;
ix) To receive feedback on the Transfer Policy and relay thesame to CBEC for further action;
x) To provide support to CBEC in its Cadre Review andRestructuring exercise for the department in the context ofchanging economic scenario and needs;
xi) To assist the CBEC in preparing for periodic interactionwith associations of officers/staff;
xii) To develop a Manual and other reference literature on HumanResource Management (HRM)/Administration relatedmatters; and
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xiii) To provide support to the CBEC in bringing about uniformity/homogeneity in the administrative practices followed by fieldformations across the country.
(b) Performance Management Division:
i) To develop an effective Management Information System(MIS) and Performance Management System (PMS) forcapturing and assessing individual performances;
ii) To develop performance indicators for the organization atthe group and individual levels based on objective goalsetting, taking into account manpower and infrastructurallimitations;
iii) To design a scientific appraisal system and a scheme forperformance measurement, etc.;
iv) To coordinate receipt of annual performance appraisals;
v) To link rewards with performance and design an appropriatereward policy;
vi) To liaison with “external consultants” for developing a suitablesystem to track, support and monitor individual performanceand maintain accountability, and
vii) To review formats for annual performance appraisal (APAR)for all cadres and suggest meaningful changes to it fromtime to time;
(c) Capacity Building and Strategic Vision Division:
i) To identify training needs for officers at all levels and createa training needs inventory;
ii) To disseminate information regarding HRD issues amongofficers and staff;
iii) To coordinate in-service training programmes in consultationwith DG, NACEN for officers and staff of the department atvarious service intervals (e.g. 6-9 years of service, 10-16,17-19 and 20-30 years of service) in consultation with traininginstitutions within and outside the country;
iv) To assist the Ministry in development of viable models of‘Training Needs Analysis’, ‘Designs for Training’ etc, and
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nominate of officers for training based on Training NeedsAnalysis in consultation with DG, NACEN;
v) To recommend officers for foreign training in those areaswhich are outside training programmes being conducted atpresent by NACEN;
vi) To provide support to CBEC in the management oforganizational relations including vertical relationship (withinhierarchy), gender relations and prevention of discriminationand harassment on the basis of sex;
vii) To manage changes for working of field formations underCBEC;
viii) To form a Strategic Vision Group through inclusion of retiredofficers and outside experts on the subject;
ix) To forecast future developments and suggest changes inthe organization, personnel management and procedure tobe able to respond to them; and
x) To assist the Ministry in processing the requests of theofficers and staff for training programmes under the DomesticFunding Scheme of the Government of India.
(d) Welfare Division:
i) To identify and recommend welfare measures to the CBEC;
ii) To process proposals received from field formations forsanction of funds by the Governing Body of the WelfareFund;
iii) To coordinate with the Directorate of Logistics and PrincipalCCA’s office for accounting of funds to be allocated betweenthe Welfare Fund and the Special Equipment Fund;
iv) To manage superannuation of employees especiallyregarding their psychological, emotional and financialaspects (by arranging training through NACEN and/ oroutside experts to psychologically prepare the employeeson the verge of superannuation for life after retirement fromservice and proper management of retirement benefits);
v) To prepare and maintain an inventory of specialization areasand skills of retiring officers, and advise them about exploring
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opportunities in alignment with requirements of otherministries and public sector undertakings, connected totheir respective fields of knowledge and experience; and
vi) To disseminate information concerning welfare schemes/measures being promoted/ implemented by the CBECamong officers and staff.
(e) Infrastructure Division:
i) To function as ‘nodal authority’ for examination andprocessing of all infrastructure proposals received directlyby the Division from field formations and forward themalongwith its recommendations to the CBEC/Ministry forfurther action;
ii) To consider all issues pertaining to approval and sanctionfor infrastructural proposals including those for purchaseand disposal of land, purchase and disposal of buildings,hiring of accommodation and continuation of hiring of alreadyhired space, construction of office and residential buildings,repair/maintenance/renovation/ modifications/replacement/alternations in the department’s buildings, residentialcomplexes etc.,
iii) To account and document the assets of CBEC through thecreation, maintenance and regular updation of an AssetRegister;
iv) To consolidate and project budgetary requirement for readybuilt office space and residential accommodation fordepartmental staff to CBEC;
v) To ensure conformity of infrastructure proposals, (whetherin process or sanctioned) with policy guidelines andadministrative instructions pertaining to their sanction;
vi) To secure as a link between the CBEC and its fieldformations by communicating the observations/queries/approvals/sanctions of the Ministry on the submittedproposals to the field formations.
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HUMAN RESOURCES IN CBECAT A GLANCE
GROUP-WISE SANCTIONED STAFF STRENGTHUNDER CBEC
(ALL CADRES)
Total Sanctioned Staff Strength: 73091
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HUMAN RESOURCES IN CBEC
AT A GLANCEGROUP-WISE SANCTIONED STAFF UNDER CBEC
(MAIN-STREAM CADRES)
Total Sanctioned Strength of Main Stream Cadres : 68115
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HUMAN RESOURCES IN CBECAT A GLANCE
GROUP-WISE SANCTIONED STRENGTH ININDIAN REVENUE SERVICE
(CUSTOMS & CENTRAL EXCISE)
Total Sanctioned Strength ofIndian Revenue Service (Customs & Central Excise)
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HUMAN RESOURCESMANAGEMENT
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F.No.8/61/DB/DOPM/2005Directorate of Organization & Personnel Management
Customs & Central Excise412-A/8, Deep Shikha Building, Rajendra Place
New delhi-110008
Dated: 12.01.2006
To
All Chief Commissioners, Central Excise.All Chief Commissioners, Customs.All Director Generals, Customs & Central Excise.All Commsisioners (in charge of Directorates).Commissioner, Settlement Commission,(Delhi/Mumbai/Kolkata/Chennai)Chief Controller of Factories, Gwalior.
Subject: Allotment of Centralized Order Number by DOPMin respect of issue of local transfer/posting/rotationorders of IRS (C&CE) Officers made by various cadreControlling Authorities-reg.
It has been decided by the Board that in order to ensure thatthe information relating to local rotation is made available to DOPM,the Cadre Controlling Authorities would need to obtain CentralizedNumber from Commissioner, Directorate of Organization & PersonnelManagement, Customs & Central Excise, New Delhi before issuinglocal transfer/posting/rotation orders of IRS (C&CE) Officers.
2. In accordance with the above decision by the Board, the followingprocedure has been prescribed:-
(a) Chief Commissioner/Commissioner, Director General/Additional Director General, Commissioners-in-charge ofthe Directorates (herein after referred to as Cadre ControllingAuthority) prior to issue of any local transfer/posting/rotationorders (here-in after referred to as local transfer orders) inrespect of IRS (C&CE) officers under their charge will obtaina Centralized Order Number from Commissioner, DOPM.
(b) The request for obtaining the said Order Number shall bemade over fax addressed to Commissioner, DOPM. A requestcan be made up to 3 days in advance of issue of an order.
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(c) Commissioner, DOPM shall ensure issuance/communication of the Order Number immediately and inany case not later than within 24 hrs. of the receipt of thefax in the following three categories.
(i) DOPM/Commissioner/ (No.)/ (Year)
(ii) DOPM/ADC-JC/(No.)/ (Year)
(iii) DOPM/AC_DC/ (No.)/ (Year)
(d) If felt necessary, Cadre Controlling Authority may alsomention their own Order Number in the following mannerbelow the Centralized order Number.
DOPM/COMM/ /…………
/ NO. / YEAR �(Local Order No.)
e) After obtaining the centralized Order Number and issuanceof the Order, a copy thereof shall be sent immediately butnot later than 24 hrs. from the issuance of the same to theCommissioner (DOPM) on fax number 011-25729871.
(f) The Scheme will be effective from 1st February, 2006onwards.
3. Principal Chief Controller of Accounts, CBEC, New Delhi is alsobeing requested to direct all the PAOs of Central Board of Excise& Customs, not to draw the salary of IRS (C&CE) Officers, whohave been transferred/posted/rotated locally by the JurisdictionalCadre Controlling Authorities, without the Centralized OrderNumber in the format prescribed in preceding para.
4. Receipt of this letter may please be acknowledged by name toPraveen Jain, Commissioner, DOPM, New Delhi.
-Sd-(Chitra Saha)
Member (P&V)
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Copy to:
Principal Chief Controller of Accounts,Central Board of Excise & Customs,A.G.C.R. Building (I floor), New Delhi.
It is requested that necessary directions may please be issuedto all PAOs on CBEC with reference to para 3 of the letter.
-Sd-(Chitra Saha)
Member (P&V)
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D.O. F.No. 8/5/DB/DOPM/2007-Part-IIGovernment of IndiaMinistry of Finance
Department of RevenueCentral Board of Excise & Customs
To Dated: 25th August, 2008
All Chief CommissionersAll Directors GeneralAll Commissioners (in charge of Directorates)
Commissioner, Settlement Commission/Delhi/MumbaiKolkata/ChennaiChief Controller of Factories, Gwalior,Narcotics Commissioner, Gwalior.
Subject: Regarding Review of HOP of Group ‘A’ officers asavailable on Departmental website.
As you are aware, the History of Postings of all the officers of IRS(C&CE) is available at http://www.finmin.nic.in/index.asp for viewingby the concerned officers. These HOPs have been compiled on thebasis of records maintained at DOPM. Most of the HOPs have beenduly certified by concerned Head of the Department on the basis ofservice record. However, often representations are received seekingmodification in the HOP. Accordingly, it has been decided that allofficers should individually review their HOP on the website, and incase, any modification is required, they should make arepresentation, which should include necessary certificate from theHOD in respect of proposed changes. The time limit for makingsuch Representation has been fixed at 15.09.2008, and in allcases where no representation is received, it shall be presumedthat available details on Departmental website regarding HOP arecorrect. After 15.09.2008, no representation requesting change inHOP shall be entertained.
2. You are requested to inform all group ‘A’ [IRS (C&CE)] officersworking in your charge of the decision in this regard. In case, anyofficer has difficulty in accessing his HOP due to requirement of
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details like User ID and Password, he may sendcommunication to Commissioner, DOPM through hisControlling officer by Fax/Speed Post or by e-mailat:[email protected].
-Sd-(P.C. Jha)
Chairman (CBEC)
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PROFORMA CONTAINING THE DETAILSOF GROUP ‘A’ OFFICERS
PART – I (PERSONAL DETAILS)
S.No. FULL NAME OF THE OFFICER SH./SMT./MS.
1 NAME
2 DATE OF BIRTH (dd/mm/yy)
3 SEX (Male/Female)
4 CATEGORY (SC/ST/OBC/General)
5 EDUCATIONAL QUALIFICATION (With Subjects)
6 LANGUAGES KNOWN FLUENTLY
7 MARITAL STATUS
8 NAME OF SPOUSE
9 PROFESSION OF SPOUSE
10 HOME TOWN
11 HOME STATE
12 DATE OF JOINING GROUP ‘A’ SERVICE
13 BATCH TO WHICH THE OFFICER BELONGS
14 CADRE TO WHICH THE OFFICER BELONGS (DR/PC/PE/PA)*
15 IF PROMOTED FROM GROUP ‘B’ (1) Last withstation (2) Name of parent CustomsHouse/Commissionerate
16 PRESENT RANK/DESIGNATION
17 DATE OF JOINING PRESENT RANK
18 PRESENT RESIDENTIAL ADDRESS(with name of State)
19 FIELD OF SPECIALISATION, IF ANY
20 APTITUDE FOR ANY FIELD
21 REMARKS, IF ANY
*DR=Direct Recruit, PC=Promotee from Supdt., Cus. (Prev.), PE=Promotee fromSupdt. (C&CE), PA= Promotee from Appraisers
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Name of the Officer
PART – II(POSTING/TRAINING/LONG LEAVE DETAILS
HISTORY OF POSTING AS GROUP ‘A’
S.No. Rank/Post Held Commissionerate/Directorate Station From To
Note :1. Customs Overseas Intelligence Network (COIN) Postings, if any, shouldbe shown as COIN Posting against Commissionerate/Directorate column.
2. Probation period in respect of Direct Recruit IRS (C&CE) officers (as Probationer)should be shown under Training Details.
HISTORY OF POSTING AS GROUP “B’/”C’(FOR PROMOTEE OFFICERS ONLY)
S.No. Post Held Commissionerate/Directorate Station From To
TRAINING DETAILS
S.No. Course Details Conducted by (with Station) Period In Indiaor
From To Abroad
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DETAILS OF LONG LEAVE, IF ANY
S.No. Nature of leave Period
From To
The particulars given above are verified and found correct as per servicerecord.
Signature of Chief Commissioner/Director General with office seal
Name of Officer:
Date: Designation:
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Government of IndiaMinistry of Finance
Department of RevenueCentral Board of Excise & Customs
Directorate General of Human Resource Development409/8, Deep Shikha, Rajendra Place,
New Delhi – 110008
F.No. 8/56/HRD (HRM)/2010 Dated: 21st September, 2010
To,
All the Chief Commissioners of Customs & Central ExciseAll the Directors General under CBEC
Subject: Formulation of Long Term Human Resource Planfor the Department
Madam/ Sir,
During the Annual Chief Commissioner’s Conference held on15-16th June, 2010, Hon’ble Finance Minister in his address to theConference emphasized the need for having a long term humanresource plan in the Department of Customs & Central Excise. Inview of the aforesaid observations, the Member (P&V), CBEC, videD.O.F.No. 401/160/2010-Cus. III dated 10th September, 2010, hasdirected this Directorate to formulate a Long Term Human ResourcePlan (hereinafter LTHRP) for the Department.
2.1 In view context, it is observed that a LTHRP would have tonecessarily incorporate the following key components:
• HRD Vision and Mission Statement.
• Functional Autonomy to the Board for creation of new posts/diversion of existing posts from one formation to another asper the functional requirements of the Field formations.
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• Addressing the issues related to legitimate aspirations ofthe officers and staff including Cadre Restructuring.
• Formulation of Policies for Transfer/ Placement of officersand staff.
• Capacity Building and Skill Development.
• Formulation of Recruitment and Promotion Plans.
• Updation of Recruitment Rules for various grades.
• Regular Publication of Seniority Lists in all the grades byconcerned authorities.
• Dispute Resolution Mechanism including alternate methodsto avoid service litigation.
• Provision for Performance Appraisal & Reward.
• Preventive & Punitive Vigilance.
• Web-enabled Communication and Knowledge-sharing withofficers & staff
• Dissemination and adoption of best HR policies.
• Providing ergonomic work environment.
• Welfare Measures.
2.2 Further, the process of formulation of the said Long Term HumanResource Plan has to necessarily involve consultations with allthe following stakeholders:-
(a) The Board along with various administrative sections dealingwith Human Resource in the Board.
(b) Senior leadership within the Department i.e. the ChiefCommissioners
(c) More than 73000 sanctioned workforce of the Departmentrepresented by their respective associations/ federations,duly recognized by the Board.
3.0 Accordingly, it is requested that the LTHRP, its aims & objectives,roadmap and process components to achieve the objectivesmay kindly be formulated in consultation with the Commissionersunder your respective charge. DGHRD is separately addressing
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the officers and staff associations duly recognized by the Ministryfor obtaining their views on the issue. However, the officers andstaff associations may also kindly be taken onboard at locallevel for ascertaining their concerns and priorities on the issue,while formulating the LTHRP. The LTHRPs so formulated at Zonal/Directorate General level may be sent to this Directorate fortheir integration into one comprehensive report for whole of theDepartment for submission to the Board for consideration andfurther necessary action.
The matter my kindly be accorded ‘Top Priority’.
Yours Faithfully,
-Sd-(M.S. Arora)
Additional Director General (HRM)
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ALL INDIA TRANSFER POLICY FOR IRS (CUSTOMS &CENTRAL EXCISE) GROUP ‘A’ OFFICERS
TRANSFER/ PLACEMENT POLICY FOR GROUP ‘A’OFFICERS OF THE INDIAN REVENUE SERVICE
(C & CE)
1.0 INTRODUCTION
1.1 The Ministry of Finance has taken major initiatives for taxreforms, including reform of tax administration with anemphasis on reducing inter-face between the tax payersand administration; imparting greater transparency andminimizing discretion so as to ensure efficiency andrecognition of merit and honesty.
1.2 The successful implementation of tax reforms depends onthe efficiency of the delivery system. A significant contributorto the effectiveness of the administrative machinery is acredible human resource development policy, which offersopportunities for excellence and career advancement througha proper placement strategy.
1.3 The existing placement policy has been in place for over adecade. Based on the experience of its implementation, areview of the present system of transfers and postings wascarried out. Accordingly, a new Transfer/Placement Policy(herein after referred to as the Transfer Policy) for Group ‘A’Officers of IRS (C&CE) has been formulated. The newtransfer/ placement policy shall come into effect from 1stApril, 2005.
2.0 SALIENT FEATURES OF THIS TRANSFER POLICY
2.1 The salient features of this Transfer Policy are as follows:
a) All transfer and postings of Group ‘A’ officers of IRS(C&CE) shall be effected by the Board/ PlacementCommittee or on their recommendation as statedhereinafter;
b) The Transfer policy has been formulated for officers atdifferent levels;
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c) All stations have been categorized in three classes andtenure of stay in different classes of station has beenprescribed;
d) All posts have been divided into two categories, namely,Sensitive and Non- Sensitive;
e) All posts have been categorized as field and non-fieldposts.
f) Guidelines for dealing with different types of“compassionate grounds” cases have been laid down”.
g) All annual transfer orders shall be normally issued by30th April and, in any case, not later than 31st May ofthe year.
2.2 A correct and complete database is a sine qua non foroperationalising the Placement Policy. CBEC shall ensurethat the database containing the profiles of all Group ‘A’officers is regularly updated.
2.3 All grievances arising out of the implementation of thisTransfer Policy shall be addressed in accordance with theguidelines issued by the Department of Personnel & Training,only after the officer has joined his new assignment.
2.4 This Transfer Policy shall not be applicable to the transferof Chief Commissioners/ Directors General.
3.0 THE BOARD/ PLACEMENT COMMITTEE:
3.1 The Board will recommend proposals for posting of ChiefCommissioners/ Directors General and Commissioners forapproval of the Government i.e. Finance Minister throughRevenue Secretary and Minister of State (Revenue). JointSecretary (Administration), CBEC will serve as Secretaryto the Board for this purpose.
3.2 The Placement Committee will be the final authority fortransfer of officers below the rank of Commissioner, providedthe case falls within the purview of the existing guidelines.After the proposals are drawn up and approved by the Board,the Chairman shall consult MOS (R) before giving effect tothe transfer proposals. Approval of the Government will be
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required in case a deviation from the existing guidelineshas to be made.
3.3 The Placement Committee shall consist of the following:
a) Chairman;
b) Member (Personnel & Administration);
c) One Member of CBEC to be nominated, in rotation, bythe Chairman of the Board for a period of six months;and
d) Joint Secretary (Admn.) posted in CBEC as its Member-Secretary.
3.4 The minutes of the meeting of the Board/PlacementCommittee shall be drawn up and approved by all Memberswithin 24 hours in a meeting (not by circulation). Thesemust be approved by the competent authority within thirtydays.
4.0 TRANSFER POLICY FOR OFFICERS AT DIFFERENT LEVELS
4.1 In case of Commissioners and Chief Commissioners/Directors General, the Board will recommend both the stationof posting and the specific charge.
4.2 Officers below the rank of Commissioner will be placed atthe disposal of the Chief Commissioner/ Director Generalconcerned, for further deployment. While considering theofficers for further deployment, the Chief Commissioner/Director General shall keep in mind the old cycle of postingof the said officer, considering which the Board has placedthat officer at their disposal.
4.3 The normal practice is transfer on promotion. In individualcases, this may give rise to hardship. Hence, this may bedecided by the Board/Placement Committee. For thispurpose, the grant of Senior Time Scale/Non FunctionalSelection Grade shall not be treated as promotion.
4.4 Directly recruited/newly promoted Group ‘A’ officers shallbe given intensive training in accountancy for a period of 2-3 months during the period of probation/upon promotion.Upon completion of training, directly recruited officers shall
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be normally posted to a class ‘A’ station, whereas the officerspromoted from Group ‘B’ to Group ‘A’ shall, on promotion,be transferred out of the station in which they were previouslyworking, unless the balance service is less than three years.
Further, in view of the sensitive nature of the job, Appraisers,on or after promotion to the post of Assistant Commissioner,will not continue to remain posted in the Commissioneratewhich exercised jurisdiction over the Customs House onwhose cadre they were originally borne.
4.5 As far as possible, an officer shall spend the first nine yearsof his service on field posts. All posts in theCommissionerates of Customs, Central Excise, Service Taxand the Directorates of Revenue Intelligence and CentralExcise Intelligence have been categorized as field posts.Officers upto and including the rank of Commissioners shallordinarily be posted on field assignments for at least 5, 3and 2 years respectively, in each of the first 3 decades oftheir career respectively. During the first six years, the officershall not ordinarily be given a posting outside the departmentor sent on a deputation, and should be given exposure inCentral Excise, Service Tax and Customs branches, as faras possible. After completing six years of service, an officermay be posted to the Board as an Under Secretary.
4.6 As far as possible, the senior-most officer may be postedas the Executive Commissioner. However, once posted, aCommissioner will not be moved out of the executive chargemerely because an officer senior to him has replaced thehitherto junior non-executive Commissioner at that station.
4.7 The officers will, as far as possible, be rotated between theCustoms and Central Excise branches every two years andadequate experience in Service Tax branch will also beensured as far as possible. This shall be done after theAnnual Transfers have been affected. At stations where thereare separate Chief Commissioners of Central Excise andCustoms, a committee of all such Chief Commissionersshall collectively decide on the rotation between the twobranches at that station. At other stations, local rotationwill be done jointly by the Chief Commissioners whoexercise control over the posts located at that station.
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5.0 CLASSIFICATION OF STATIONS, FIXATION OF TENURESOF POSTING AND ROTATION BETWEEN THEM
5.1 The various stations where Group ‘A’ officers may be postedhave been categorized as Class ‘A’, Class ‘B’ and Class‘C’ [Annexure I-III]. Such categorization is based on thetwin criteria of revenue collection and the number ofCommissioner-level posts at a station.
5.2 The categorization of stations may be changed by the Boardwith the approval of the Government.
5.3 The States in the country have been divided into 5 areas,viz. East, West, North, South and Central [Annexure-IV].An officer shall not serve in an ‘area’ for more than a total of14 years (hereinafter referred to as a cycle) during his entiretenure up to and including the rank of Commissioner, ofwhich tenure in an ‘A’ station shall be for a maximum of 8years. The tenure shall not be less than four years in aClass ‘B’ station and not less than two years in a Class ‘C’station. The tenure of posting in Customs OverseasIntelligence Network (COIN) shall not exceed three years.A stay of more than nine months in a station (to be computedas on 31st December of the previous year) will be treatedas a complete year, and the length of the period of stayshall be counted from the date of joining. An officer postedin Class ‘A’ or ‘B’ station can opt to move to a lower categorystation after he has completed at least half his tenure inthat station.
5.4 An officer shall be rotated between the three different classesof stations. After completing one cycle of posting, the officershall be moved to another area. Further, as far as possible,an officer shall serve in at least two ‘Areas’ of the country,viz. North, South, East, West and Central during his careerupto and including the rank of Commissioner. It may beclarified that an officer can be posted from a Class ‘A’ stationto a Class ‘B’ or Class ‘C’ station (not necessarily in thatorder) in any other area and vice versa, provided that if hehad been posted in that area earlier, a minimum period of 2years should have elapsed before he can be posted againto the same area (called “cooling off period”).
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5.5 All postings in the Board and deputation to technical postsin the Department of Revenue, Central EconomicIntelligence Bureau (CEIB), Enforcement Directorate,Authority for Advance Rulings (AAR), Competent Authorities(CAs), Appellate Tribunal for Forfeited Property (ATFP),Customs, Excise and Service Tax Tribunal (CESTAT),Settlement Commission [and all Directorates (excludingDirectorate of Revenue Intelligence and Central ExciseIntelligence)] shall not count towards calculation of stay ata particular station/area but may be so counted at the optionof the officer. However, an officer who has been on deputationto any one of the aforesaid bodies shall not ordinarily beconsidered for another deputation to any of the aforesaidorganizations. [The tenure of posting in a particularDirectorate shall not exceed 5 years].
5.6 The total tenure of an officer in all ‘A’ Stations (combined),during his entire tenure up to and including the rank ofCommissioner, shall not exceed 16 years (excluding theexempted postings indicated in Para-5.5 above) and shallbe not exceed 22 years (including all the exempted postingindicated in para-5.5 above as also the tenure of CentralDeputation to other Ministries/Departments referred in para-6 below). However, the length of stay of an officer in one ormore ‘A’ stations continuously, without a posting in a ‘B’ or‘C’ Station, shall not exceed 14 years.
5.7 In order to encourage officers to seek postings in Class ‘C’station, the Government shall sanction:
a) At least one vehicle for office use in every Class ‘C’station irrespective of the level of the officer headingthe office; and
b) 100 per cent housing facilities at the Officer level to theextent possible.
5.8 The starting point for computing the stay in Class ‘A’, ‘B’ or‘C’ station shall be the date of joining at the station.
5.9 The officers after completing their tenure in North EasternRegion (Assam, Sikkim, Meghalaya, Mizoram, Manipur,Nagaland, Arunachal Pradesh and Tripura), Jammu and
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Kashmir, NACEN and its RTIs and Vigilance Directorateand CESTAT will get preference in posting to stations oftheir choice.
5.10 When a certain number of officers are due for moving out ofa station to a new station or by local rotation to new postingsin the same station for the reason of having completed theirtenure, but cannot be so moved due to inadequate numberof vacancies available, the officer who has served for longerperiods will be moved first.
5.11 The station of the posting will be taken as the actual placewhere an officer is posted and not head quarters ofCommissionerate/Directorate to which the officer is posted.
6. Deputation of officers under Central Staffing Scheme andunder non- Central Staffing Schemes outside theDepartment of Revenue.
6.1 An officer may be allowed to go on deputation outside theDepartment for not more than two terms in his entire career.However, each term of deputation shall not exceed 6 yearsand the total tenure of both the deputations shall not underany circumstances exceed 10 years.”
6.2 The period of deputation outside the Department shall beexcluded for counting towards stay in the ‘station’ and ‘area’tenures of the officer. However, the same shall be counted ifthe officer so desires.
6.3 There shall be a cooling off period of 3 years after completionof each period of deputation. During the cooling off period,the officer will be posted to a location other than the stationin which he had been working while on deputation. Provided,in cases in which the officer has not completed hispermissible tenure in that station, the Board may considerposting him in any assignment in that location according toadministrative need.
6.4 After return from deputation Delhi/Mumbai stations, theofficer shall ordinarily be posted to a different station for aminimum period of 2 years. If he is seen to have workedpredominantly in ‘A’ station, he shall invariably be postedto ‘B’ or ‘C’ stations. After 2 years of such posting in ‘B’ and
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‘C’ stations, the officer could be considered for posting inDelhi/Mumbai or any other ‘A’ Stations in accordance withthe transfer norms and availability of vacancy.
6.5 Requests from State Governments/Central Ministries/Department/Organizations asking for particular officers byname shall not be entertained. In all such cases, wherethere is a request for an officer of the Department, the Boardshall first consider whether it is administratively feasible torelease an officer on deputation. If it is found that it isadministratively convenient, the offer will be circulated to allofficers and willingness for deputation invited. A panel ofshortlisted officers will be forwarded and the approval of thecompetent authority to the concerned Department orOrganization to select an officer.
7. CATEGORISATION OF POSTS INTO SENSITIVE ANDNONSENSITIVE:
7.1 All posts in CBEC have been classified into sensitive andnon-sensitive with the approval of the Government:[Annexure-V]
7.2 Ordinarily, the tenure of an officer on a sensitive post shallbe two to three years at one stretch.
8 POSTINGS IN DIRECTORATES OF REVENUEINTELLIGENCE, CENTRAL EXCISE INTELLIGENCE,VIGILANCE AND SYSTEMS(CBEC)
8.1 In the Directorates of Revenue Intelligence, Central ExciseIntelligence, Vigilance and Systems, the respective Director Generalwill propose a panel of names for the consideration of the Board/Placement Committee. Individual officers will be selected by theBoard/Placement Committee, which will also indicate their stationof posting.
8.2 The maximum length of tenure in the Directorates of RevenueIntelligence, Central Excise Intelligence and Vigilance will be threeyears, subject to the condition that no officer shall spend more thansix years in these Directorates during his entire service career.
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9 POSTING ON COMPASSIONATE GROUNDS
9.1 In case an officer seeks a posting to a particular station onmedical grounds, the Board/ Placement Committee isempowered to take a decision on his plea. However, ifrequired, the Board/Placement Committee may refer thecase to a Medical Board.
9.2 In case of working couples, if the spouse of an officer isworking outside the Department, posting in the same stationmay be allowed subject to the instructions issued by theDepartment of Personnel & Training on this issue.
9.3 In case where the spouse is also an officer of theDepartment, both the officers should be posted to the samestation, if they are otherwise eligible, provided that, jointly,they do not occupy more than 50 per cent of the posts inthat station.
9.4 Officers having less than two years of service beforesuperannuation may be considered for posting at a place oftheir choice as far as possible.
9.5 In case an officer requests for retention in a particular stationon the ground that his/her child is studying in Class-X orClass-XII, the Board/Placement Committee may considersuch requests.
10 TRANSFER ON ADMINISTRATIVE GROUNDS OR IN PUBLICINTEREST
10.1 Notwithstanding anything contained in this policy,Government may, if necessary in public interest, transferor post any officer to any station or post.
10.2 An officer against whom the CVC has recommendedinitiation of vigilance proceedings, should not normally beposted or remain posted at the station where the cause ofthe vigilance proceedings originated. He shall also not beposted on a ‘sensitive’ charge. This restriction will remainin operation till such time the vigilance matter is not closed.
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11 AVAILMENT OF EARNED LEAVE AFTER ISSUANCE OFTRANSFER ORDERS
An officer under orders of transfer shall be granted Earned Leaveor Study leave only after he has joined his new place of posting.The period spent on Earned Leave or Study Leave will not counttowards computation of tenure in that station or ‘cooling-off’period. Officers who proceed on Earned Leave or Study Leavewithout completing the minimum tenure prescribed for thestation/area will have to rejoin the same station for completingthe prescribed tenure. In other cases the Board/PlacementCommittee will decide their posting after they rejoin oncompletion of the Earned leave/Study leave.
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Annexure-I
CLASS ‘A’ STATIONS
1. Mumbai (including Thane, Belapur, Raigarh & Nhavasheva )
2. Delhi (including Faridabad, Gurgaon, NOIDA and Ghaziabad),
3. Chennai
4. Kolkata
5. Bangalore
6. Hyderabad
7. All posts in the Customs Overseas Intelligence Network (COIN)
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Annexure-II
CLASS ‘B’ STATIONS
S.No. STATION
1 AHMEDABAD
2 ALLAHABAD
3 MANGALORE
4 COCHIN
5 BHUBANESHWAR
6 INDORE
7 RAIPUR
8 TRICHY
9 MEERUT
10 VIZAG
11 JAIPUR
12 CHANDIGARH ( INCLUDING JALLANDHAR)
13 PATNA
14 LUCKNOW
15 KANPUR
16 RAIGAD
17 PUNE
18 VADODARA
19 GOA
20 SURAT
21 JAMNAGAR
22 KANDLA
23 LUDHIANA
24 NAGPUR
25 NASIK
26 RANCHI
27 RAJKOT
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Annexure-III
CLASS ‘C’ STATIONS
S.No. STATION1 AMRITSAR2 AURANGABAD3 BELGAUM4 BHAVNAGAR5 BHOPAL6 BOLPUR7 CALICUT8 COIMBATORE9 DAMAN10 DIBRUGARH11 GUNTUR12 GUWAHATI13 GWALIOR14 HALDIA15 HAZARIBAGH16 JAMMU & KASHMIR17 JAMSHEDPUR18 JODHPUR19 MADURAI20 MYSORE21 PUNCHKULA22 PONDICHERRY23 ROHTAK24 SALEM25 SHILLONG26 SILIGURI27 TRIVANDRUM28 TIRUNELVELI29 TIRUPATI30 TUTICORIN31 VAPI
REMAINING CITIES(OTHER THAN CLASS ‘A’AND CLASS ‘B’ STATIONS)
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ANNEXURE-IV
North Zone: Jurisdictional areas of Chief commissioners of Customs& Central Excise of Chandigarh, Delhi, Jaipur, Meerut (State ofUttarakhand, NOIDA and Ghaziabad only) (falling in the States ofJ&K, Himachal Pradesh, Punjab, Uttarakhand, Uttar Pradesh, Delhi,Haryana, Rajasthan & Union Territory of Chandigarh).
East Zone: Jurisdictional areas of Chief Commissioners of Customs& Central Excise of Hyderabad, Visakhapatnam, Bhubaneshwar,Kolkata, Ranchi (State of Jharkhand only), Shillong, Patna (State ofJharkhand only) (falling in the States of Andhra Pradesh, Orissa,Jharkhand, West Bengal, Meghalaya, Nagaland, Assam, Sikkim,Manipur, Mizoram, Arunachal Pradesh & Union Territory of Andaman& Nicobar islands).
West Zone: Jurisdictional area of Chief Commissioner of Customs& Central Excise of Vadodara (UTs of Daman & Diu and Dadra &Nagar Haveli only) Mumbai, Pune, and Nagpur (falling in the States:Maharashtra, Goa & Union Territories of Daman & Diu and Dadra &Nagar Haveli).
South Zone: Jurisdictional area of Chief Commissioner of Customs& Central Excise of Bangalore, Chennai, Cochin, Coimbatore,Mangalore, (falling in the States of Karnataka, Tamil Nadu, Kerala &Union Territory of Puducherry & Lakshadweep).
Central Zone: Jurisdictional area of Chief Commissioner of Customs& Central Excise of Ahmedabad, Vadodara (other than UTs of Daman& Diu and Dadra & Nagar Haveli), Lucknow, Meerut (Other thanState of Uttarakhand, NOIDA and Ghaziabad), Patna (Other thanState of Jharkhand), Ranchi (other than State of Jharkhand) andBhopal (falling in the States of Gujarat, Uttar Pradesh, Bihar, MadhyaPradesh and Chhattisgarh).
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Annexure-V
Categorization of posts into sensitive and non-sensitive: Thefollowing posts have been categorized as sensitive and non-sensitive:
A. Customs Commissionerates:
S.No. Group ‘A’ post Section/ Branch Category
1 Commissioner Sensitive
Commr.(Gen.) Sensitive
Commr.(Appeals) Non-Sensitive
Commr.(Adj.) Non-Sensitive
Addl./Jt. Commr./DC/AD Preventive Sensitive
Legal Non-Sensitive
Rummaging & SensitiveIntelligence
SIIB Sensitive
Air Intelligence Sensitive
Airport Sensitive
Town Intelligence Sensitive
All Appraising Groups Sensitive
Docks/Shed Sensitive
Statistics Non-Sensitive
Audit Non-Sensitive
Review Non-Sensitive
Tribunal Non-Sensitive
MCD Non-Sensitive
All other chargeswhich do notinvolve regulardealings with thepublic
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B. Central Excise Commissionerates:
S.No. Group ‘A’ post Section/ Branch Category
1 Commissioner Sensitive
Commr.(Appeals) Non-Sensitive
Commr.(Adj.) Non-Sensitive
Addl./Jt. Commr./DC/AD Anti-Evasion Sensitive
Legal & Adjudication Non-Sensitive
P&V Sensitive
Audit Non-Sensitive
Divisions Sensitive
Review Non-Sensitive
Technical/Audit Non-Sensitive
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5.0 LIST OF CADRES & THEIR SANCTIONED STRENGTH INCBEC
S.No. Posts Total(Including SEZ) SS
1 Chief Commissioner 47
2 Commissioner 215
3 Commissioner (Appeals/TAR/CBEC) 72
4 Commissioner (Adj.) 8
5 Addl./Jt. Commissioner 593
6 Dy./Asstt. Commissioner 1744
7 Supdt. Of Central Excise 11703
8 Supdt. Of Customs (Prev.) 1582
9 Appraiser 1095
10 Programmer 20
11 Inspector 18350
12 Examiner 424
13 Preventive Officer 2057
14 CAO 155
15 AO/ACAO/EA 984
16 Dy. Director (OL) 6
17 Asstt. Director (OL) 37
18 Sr. PS 47
19 PS 297
20 Asstt. Programmer 60
21 Steno-I 245
22 Steno-II 490
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S.No. Posts Total(Including SEZ) SS
23 Steno-III 550
24 DOS 1986
25 Sr. Tax Assistant 3211
26 Tax Assistant 5432
27 LDC 828
28 Driver Spl. Grade 103
29 Driver-I 725
30 Driver-II 621
31 Driver-III 641
32 ASI (Weapons) 51
33 Lady Searcher 13
34 ASI (Dog Handler) 5
35 Sr. Hindi Translator 24
36 Jr. Hindi Translator 168
37 Hindi Typist 0
38 Draftsman 13
39 Sr. Gest Operator 17
40 Record Keeper 80
41 Cashier 8
42 Dy. Cashier 3
43 Pin Point Operator 1
44 Book Binder 2
45 Head Havaldar 2139
46 Havaldar 4065
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S.No. Posts Total(Including SEZ) SS
47 Sepoy 6410
48 Peon 102
49 Gest. Operator 88
50 Farash/Safaiwala 270
51 Safaiwala/ Farash 109
52 Chowkidar 38
53 Mali 65
54 Bhishti 4
55 Daftri 27
56 Sorter 2
57 Scaleman 33
58 Liftman 15
59 Koyal 8
60 Darwan 4
61 Scavanger 1
62 Caner 10
Total 68103
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INFRASTRUCTURE
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F.No.207/36/2002-Ad.VIII(EC)Government of IndiaMinistry of Finance
(Department of Revenue)(Central Board of Excise & Customs)
New Delhi, the 26th June, 2003
To
All the Chief Commissioners of Central Excise & Customs,All Commissioners of Central Excise & Customs,All DGs and Directorates under CBEC.
Subject: Streamlining of procedure for submission ofproposals to Board regarding purchase of land,construction of buildings, purchase of ready builtaccommodation and/or hiring of buildings etc.-Instructions regarding.
Sir/Madam,
Instructions have been issued by the Central Board of Exciseand Customs (CBEC) from time to time regarding furnishing of detailswhile forwarding proposals relating to purchase of buildings and/orland and hiring of buildings. These instructions were based onguidelines issued by the Central Vigilance Commission (CVC),Finance Secretary and the Board. The multiplicity of guidelines hasresulted in avoidable problems of delays and excessive paper workin practice. Hence, it has been decided to issue consolidatedguidelines, which in essence capture the substance of all theguidelines issued earlier. However, the CVC guidelines are againbeing enclosed so that in case of any doubt concerning the under-mentioned guidelines the forwarding office can rely on them forclarificatory purposes (Schedule A).
2. Accordingly, it is requested that henceforth all the proposals forpurchase of buildings and/or land and hiring of buildings mustcontain the following details:-
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PART A
(i) Name of Station- whether the station is covered under any CBECorder for special emphasis on infrastructure/accommodationdevelopment so as to warrant relaxation in MOF/MOUD/CBECnorms;
(ii) Name of office who has forwarded the proposal;
(iii) Whether the proposal is for purchase of building and/or land orhiring of accommodation;
(iv) Justification for requirement of land/accommodation on the basisof austerity norms (Annexure A-1). In case of accommodation,requirement may be indicated separately for super area, floorarea and carpet area. For residential accommodation type-wiserequirement of quarters on the basis of staff strength/prescribedpercentage of satisfaction may be given. Actual demand forresidential accommodation indicating waiting list etc., may begiven.
(v) Availability of built-up accommodation with all the formationsof CBEC in the station:-
Super area Floor area Carpet area
Name of Station Owned Hired Owned Hired Owned Hired
Name of office
Total
This should include buildings for which sanctions have been issued,even if construction has not commenced.
(a) Revenue collection for the last three years may be given.
(b) The accommodation status of a particular station may bereported to Directorate of Housing & Welfare on a quarterlybasis by the designated officers in the office of ChiefCommissioners.
(vi) Area of vacant land which is available with all the formations ofCBEC in the station:-
S.No. Plot No. Area
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In order to monitor the projects/works relating to accommodationin which CPWD is involved the following information may beprovided;
(a) Proposals initiated but not finalized,
(b) Proposals finalized but payment not released by CPWD,
(c) Payment released but possession not taken,
(d) Possession taken but construction proposal not finalized,
(e) Construction in progress,
(f) Construction completed and building occupied.
(vii) Certificate about non-availability of Central Government buildingand/or land (Annexure A-II). Further efforts made to obtain theland/building from the State Government/Municipal Corporation/Local Development Authority should be indicated.
(viii) If estimated cost is more than Rs. 3 crores, whether permissionof the Board prior to placement of advertisement was taken.
(ix) (a) Newspaper cuttings to substantiate that the Notice InvitingTenders (NIT) as per the two bid system was published inlocal as well as national newspapers (Annexure A-III).
(b) Whether advertisement for purchase of land, purchase ofready built accommodation and hiring of accommodationgiven in standard format.
(c) Evaluation sheet of techno-commercial bids (Annexure A-IV).
(d) Evaluation sheet of financial bids (Annexure A-V).
(x) Proposal for administrative approval & for expenditure sanctionmay be finalized within 3 and 6 months respectively from thedate of acquisition of land.
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PART B
PURCHASE OF READY BUILT BUILDING/QUARTERS
(Xi) (a) (i) Reasons for opting for the Purchase Option inpreference to constructing the Department’s ownbuilding/hiring of space from market. Comparativeeconomics of all options may be given.
(ii) Whether the property is without any encumbranceand has a clear legal title.
(b) Certificate from CPWD/other Government agencies orPSU’s having specialization regarding quality ofconstruction vis-à-vis comparable governmentspecifications (Annexure B-10. The certificate mayindicate the adequacy of utilities being provided andnecessity of open land area appurtenant to the buildingwhich is sought to be purchased.
(c) CPWD’s/any other Government agency/PSU’s NoObjection Certificate for maintenance of buildings/quarters to be purchased (Annexure B-II).
(d) Certificate from CPWD regarding reasonability of priceproposed to be paid for the purchase of building. In caseof purchase of land such a certificate may be procuredfrom State Government Revenue authorities (AnnexureB-III).
(e) Financial (Rupees in crores)
(i) Final cost of purchase(ii) Availability of budgetary provision(iii) Cost of furnishing, fixtures etc., for the building(iv) Annual maintenance cost (including property tax).
(f) Completion/ready to occupy or equivalent certificate fromthe local development/municipal authority, StateGovernment (Annexure B-IV).
(g) Likely date by which CBEC would get possession of thebuilding.
(h) Efforts made to ensure that objectives of modern, low-upkeep well designed accommodation/housing has beenmet.
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PART C
PURCHASE OF LAND FOR CONSTRUCTION OF OFFICEBUILDING/RESIDENTIAL COMPLEX
(Xii) (a) Certificate from CPWD regarding minimum requirementof land (Annexure C-1). For this the Commissionerateshould communicate their requirement of land to CPWDin accordance with prescribed norms. The certificateshould also take into account the provisions of the localMunicipal/Development Authority’s bye-laws viz., FAR,Ground Coverage, population density, etc.
(b) Certificate from CPWD regarding suitability of land forthe purpose for which it is being purchased (AnnexureC-II).
(c) If the office is currently housed in rented premises, themonthly rent of the said premises.
(d) Certificate from the State Revenue Authority/DistrictMagistrate regarding reasonableness of price of land(Annexure C-III).
(i) Undertaking from the seller that the price is finaland there will be no escalation (prospective orretrospective) after a deal has been finalisedbetween CBEC and the seller (Government ootherwise) (Annexure C-IV).
(ii) Certificate from local authority that the land iswholly unencumbered without any dispute and hasa clear legal title (Annexure C-V).
(e) Financial
(i) Final cost of land (including registration charges,stamp duty, etc.).
(ii) Availability of Budgetary provision.
(iii) Likely date of getting possession over the land.
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PART D
INITIAL HIRING OF PREMISES
(Xiii) (a) Copy of consent letter from landlord containing detailsof the offer (Annexure D-I).
(b) Copy of fair rent certificate received from CPWD(Annexure D-II).
(c) Rent being paid by any other Central/State GovernmentDepartment in the vicinity/same locality (Annexure D-III).
(d) If a new office has been sanctioned, whether the staffhas joined or not.
(e) Item-wise details on financial liabilities of the buildingowner and the hiring office during the hiring period. CPWDadvice on each of these items.
Part A has to be filled up in all cases. Part B, C and Dare to be filled for purchase of ready built accommodation,land and hiring of buildings respectively. For example, incase of hiring of buildings only Part A and Part D may befilled and the relevant Annexures enclosed. There is noset proforma for the Annexures except Annexure D-II.
3. The jurisdictional Commissioner must certify that all theinformation/details as above have been incorporated in theproposal.
4. The proposal, complete in all respects, may be forwarded tothe Directorate of Housing or Board as per the allocation ofwork informed vide Ministry’s letter F.No.207/37/2002-Ad.VIII(EC)dated 07.05.2003.
5. All the proposals must be routed through the officer sodesignated in the office of the Chief Commissioner as per theinstructions contained in the letter F.No.207/34/2002-Ad.VIII(EC)dated 14.11.2002 issued by Member (P&V) addressed to allChief Commissioners and D.Gs. It may be mentioned that the
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proposals which do not contain the above mentioned detailswould not be considered by the Directorate of Housing and atthe Board level and returned to the forwarding officer withoutany further action.
6. Standard format of documents for notice inviting tenders,processing sheets for technical bids and processing sheets forfinancial bids will be circulated separately.
Yours faithfully,-Sd-
Encl: As above (SUSHMA KATARIA)UNDER SECRETARY TO THE GOVT. OF INDIA
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CHECK-LIST FOR INFRASTRUCTUREPROPOSALS AS PROPOSED BY IFU
S. No. Subject
1 Available land (area, in sq. mtrs.)
2 Encumbrances, if any (also enclose certificate fromconcerned District/Local Authority)
3 Date of administrative approval/ expenditure sanctionfor the cost of land (copy to be also enclosed).
4 Date of possession of land
5 Sanctioned strength at the station (category-wise ason date)
6 Working strength at the station (category-wise, as ondate)
7 Requirement for quarters/office space as per norms.(Work-sheets to be enclosed)
8 Deviation, if any from the norms- reasons thereof
9 Lease rent, ground rent and other one time and/orrecurring payment to local authority
10 Particulars (including date) of administrative approvalof construction. (Copy to be enclosed).
11 Non-construction fee and other charges payable fordelay in construction.
12 Cost of construction (also enclose CPWD P/E).
13 Plan of building (drawing/lay-out plan etc. indicatingphysical characteristics of the building, its elevation,lay-out etc.)
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14 Date of completion as per estimates
15 Budget availability (to be ascertained from CPWD). Incase budget is not available, how the expenditure isproposed to be met?
16 On-going works at the place
17 Commitment of any other work by CPWD
18 Revenue collection for the last 5 years (both targetsand actual), year-wise and the future potential for thenext 10-20 years may be given.
19 In the case of Anti Smuggling/Anti-Evasion formations,value of goods seized, goods confiscated, sale proceedsetc during the last 5 years, year wise may be givenalong with a write-up on the importance of the Stationfor anti-smuggling etc work justifying the need to havea permanent set up at the station.
20 Statement of all Immovable assets (Land & Building) ofCBEC, both owned and hired, for the city to establishthe necessity of fresh requirement.
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F.No. 207/01/2006-Ad.VIII (EC)Government of IndiaMinistry of Finance
(Department of Revenue)CBEC
New Delhi the 18th September, 2006
To
All Chief Commissioners of Central Excise,All Chief Commissioners of Customs,All Director Generals/Directors under CBEC
Subject: Check-lists for (a) repair & maintenance proposals(b) initial hiring of office accommodation and (c)revision of rent of hired premises-regarding.
Sir,
I am directed to enclose herewith the following three check-lists devised by Integrated Finance Unit (IFU) of Department ofRevenue:-
(i) Check-list for initial hiring of office accommodation;
(ii) Check-list for revision of rent of hired premises; and
(iii) Check-list for repair and maintenance proposals in respectof office and residential buildings owned by the CBEC.
2. It is requested that the proposals may be sent to the Ministryalongwith duly complete check-lists to avoid unnecessary referencesof incomplete proposals to the Ministry and to prevent wastage oftime and energy on repeated clarifications.
Yours faithfully,Encl: As above -Sd-
(BIMAL KUJUR)UNDER SECRETARY TO THE GOVT. OF INDIA
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CHECK LIST FOR INITIAL HIRING OF OFFICEACCOMMODATION
(A) Necessity of hiring
1. Statement of all immovable assets (land & building) of CBEC,both owned and hired, for the city to establish the necessityfor fresh hiring. The break up to be given for each office andthereafter total of the concerned Commissionerate/city/place. If offices of various Commissionerates/Directoratesfunction from that city/place, the total assets of all suchformations. Why work cannot be performed from existingaccommodation.
2. Detailed break-up of sanctioned and actual staff strength(category-wise) of hiring office;
3. If new office has been sanctioned, whether staff has joined.Whether new/additional staff has joined or office created bydiversion of staff from other existing office;
4. Details of space requirement as per staff strength/austeritynorms for the hiring office;
5. Office space to be hired. This will be 30% less than thespace arrived at by applying the norms in case of 7 majorA/A-1 cities and 20% less in case o the rest of the country.
(B) Procedure for hiring
6. Copy of the advertisement published in leading newspapersof the city/place.
7. Reasons for preference of particular locations for hiring withrespect to the nature of work of hiring office.
8. Reasons for including the particular technical and financialconditions given in advertisement with respect to the natureof work of hiring office.
9. Details of offers received to the advertisement and theircomparison (technical bidding) with respect to the conditionsgiven in advertisement.
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10. Details of financial bidding from the short listed offer attechnical bidding.
11. Shortlisted L-1 offer as selected by the selection committeeof the Commissionerate/office. The details of the initial offerof L-1, terms/conditions given in advertisement and outcomeof negotiations with L-1.
12. Copy of consent letter of building owner containing the rentdemand and all other conditions of hiring.
13. Copy of rent assessment certificate of CPWD andrecommendations of Hiring Committee.
14. Copy of non availability of office accommodation by CPWDand/or Directorate of Estates.
15. Rent being paid by any other Central/State departments inthe vicinity/same locality.
16. Justification of hiring proposal by linking the revenuecollections and potential of the station/city with the proposedexpenses during the hiring period.
17. Copy of draft lease agreement to be executed betweentenant and owner.
18. Statement of all financial implications of the proposal:Monthly, Annual and for the total period of hiring in terms ofrent and all other expenses for the tenant. Whetherdelegation of financial powers available to HOD for hiringand other associated expenditure has been kept in viewwhile calculating financial implications for the tenant.
19. Whether any altered period of hiring (instead of standard 3/5 years) with reference to any pending land/constructionproposal for the hiring office.
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CHECK-LIST FOR REVISION OF RENT OFHIRED PREMISES
(Procedure to be initiated at least 6 months before expiry of currenthiring)
1. Initial date of hiring premises with rent and details of subsequentrevisions in rent;
2. Ministry’s previous reference/file(s) nos., if any;
3. Copy of fair rent certificate issued by CPWD alongwith date onwhich the request for assessment was sent by theCommissioner to CPWD.
4. Copy of letter from landlord containing first request for revisionof rent/date of first request for revision;
5. If the initial hiring/subsequent revisions were done by HOD withindelegated powers, then detailed break-up of staff strength(category-wise) and detailed requirement of space as per normsand total space available may also be furnished;
6. Existing staff strength and space requirement as per norms.Change, if any, in staff strength, etc., after initial hiring;
7. Copy of existing and proposed lease/hiring agreement shouldbe furnished for perusal;
8. Statement of Immovable assets of CBEC (land & building) forthe city and necessity for continuing the hiring arrangement;
9. Any pending proposal under the consideration of DG (HRD)and/or CBEC for acquisition of land and construction thereon oracquisition of ready built office accommodation, where this officewill be shifted after its finalization;
10. Certificate from Directorate of Estate/CPWD about non-availability of General Pool Accommodation;
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11. Advertisement given and offers received in response to theadvertisement. Whether any fresh offer received considered orthe present owner has consented for continuation of hiring atthe same rates or at the rates advised in FRC;
12. Whether space norms for office space hiring are followed anddetails thereof;
13. Financial implication of the proposal: Monthly, annual and forthe total period proposed for re-hiring;
14. Detailed justification in support of proposal (including the revenuecollections of the past three financial years).
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CHECK LIST FOR REPAIR & MAINTENANCEPROPOSALS IN RESPECT OF OFFICE ANDRESIDENTIAL BUILDINGS OWNED BY THE CBEC
1. (a) Date of acquisition or completion of construction and
(b) Total cost of acquisition or construction
2. The agency, which constructed the office/ residential building,or the agency from which the ready built office/residential buildinghad been purchased.
3. (a) The status of utilization i.e. whether this building is beingfully used for office or residential purpose.
(b) In case of office whether entire building is being used. Ifnot, the reasons thereof.
(c) In case of residential quarters/flats, details of types of flatsand number of the flats under occupation.
(d) If not occupied fully, the reasons thereof and the plan of thedepartment to utilize the unoccupied quarters or to disposeof those unutilized quarters / building to prevent wastage inmaintenance expenditure.
4. Whether the repair and maintenance estimates are of regularnature or of one time nature and special repair nature or both.
5. (a) If the repair and maintenance estimates are of regular naturethen the previous financial year’s estimates and approvalfor the same items may be indicated.
(b) If the repair and maintenance estimates are of special naturethen the details of last such special repair and maintenancework and approval may be indicated.
(c) The number of such special repair and maintenance worksundertaken after taking possession of this building, oncompletion of construction or after purchase, may beindicated.
6. (a) The certification from CPWD that only those items of repairand maintenance (whether one time repairs of special natureor regular / annual repair) have been included in the
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estimates which are permissible in general pool office orresidential accommodation of similar type.
(b) If the agency is other than CPWD, whether GFR provisionshave been followed in its engagement and the certificationas required in item 6(a) above.
7. Whether the items of regular or one time or special repairs fallwithin the liability of agency which constructed the building orfrom which the building had been purchased. If yes, whetherthis repair work/expenditure. The details thereof.
8. The availability of budget along with the Demand number, Majorheads. Object head, etc. From which this expenditure will bebooked.
9. Date of Estimate and total amount
10. The time to be taken by repair and maintenance agency forcompletion of this work for which the estimates has been sent.
11. Whether the HOD / Commissioner and the users of this buildingare satisfied with the quality of repair / maintenance work of theagency undertaken in past.
12. All annual repair and maintenance proposals are to be receivedin the first quarter of the financial year and if received late, thereasons there for.
13. Whether the proposal is within the delegated financial powersof HOD (in case of proposals costing below Rs. 10 lakhs).
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F.No. 18/2009/IFU-IIIGovernment of IndiaMinistry of Finance
Department of Revenue
New Delhi, the 10th October 2007
OFFICE MEMORANDUM
Subject : Classification of ‘works’ expenditure under properHead of Account and Demand for Grants
It has been observed that proposals related with repairs,maintenance and construction of office and residential buildingsreceived in IFU do not contain correct mention of budget headsresulting into avoidable delays in approval of proposals. In order toensure correct mention of the budget heads, following classificationmay be followed: -
Demand No. 43 – Indirect Taxes:
Item of expenditure Object Head Major Head
Repairs/maintenance of Departmental Minor Works 2037Office Building of Customs.
Repairs/maintenance of Departmental Minor Works 2038Office Building of Central Excise.
Repairs/maintenance of Departmental Minor Works 2216Residential Office Accommodation byCustoms and Central Excise.
Purchase of Ready built Office Investments 4059Accommodation by Customs andCentral Excise.
Purchase of Ready built Residential Investments 4216Accommodation by Customs and
Central Excise.
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Demand No. 100-Department of Urban Development:
Item of expenditure Description Major Head
Purchase of land/Construction of Finance 4216Residential Building for Customs and (Revenue)Central Excise and other constructionactivities on such purchase e.g.boundary wall etc.
Demand No. 101 – Public Works:
Item of expenditure Description Major Head
Purchase of land/Construction of office Finance 4059Building for Customs and Central Excise (Revenue)and other construction activities onsuch purchase e.g. boundary wall etc.
2. As far as expenditure towards original works in the GovernmentBuildings constructed and maintained by CPWD in concerned,the expenditure should be met from the grant of ‘UrbanDevelopment’ and ‘Public Works for the residential and OfficeBuilding respectively. The original works is defined in GFR 123as new construction, addition and alterations to existing works,special repairs, remodeling, etc. Further, as far as possible, theexpenditure towards maintenance, repairs and minor works’ ofthe Government Buildings should also be met by CPWD fromthe funds, under ‘Repairs & Maintenance’ provided in theDemands for Grant of Department of Urban Development/PublicWorks.
3. The availability of budget on the date of forwarding the proposalto the IFU under the respective Head of Accounts and Demandfor Grants may also be mentioned. If the budget is not available,how it is proposed to be obtained, may also be stated in theproposal.
-Sd-(Sanjai Singh)
Director (Finance)
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To
1. All Heads of Department under CBEC, Department of Revenue.
2. Member (P&A)
3. DG (Housing & Welfare) CBEC & JS (A), CBEC — with arequest to kindly ensure the above classification beforeforwarding proposals to IFU.
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WELFARE
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1.0 Introduction
As a part of liberalization of the policies and procedures relatingto grant of rewards to the Government servants, three funds,namely (i) Customs & Central Excise Welfare Fund, (ii)Performance Award Fund, and (iii) Special Equipment Fund,were created in the year 1985 for the purpose of financing variouswelfare schemes for promotion of welfare of staff and their familiesand for acquisition of anti-smuggling equipments of a specializednature within the shortest possible time. The three Funds werefinanced by transfer of 10% of the sale proceeds of confiscatedgoods credited to the Government and Customs/Excise Duties,fines, penalties in offence cases realized and sustained inappeal/revision etc. during the year 1985-86 onwards as verifiedand confirmed by the Chief Controller of Accounts, CBEC andFinancial Adviser to the Ministry of Finance. The distribution ofthe credits of 10% amongst three funds was as under:
(i) Welfare Fund : 1%
(ii) Performance Award Fund : 4%
(iii) Customs Special Equipment Fund : 5%
Customs and Central Excise Welfare Fund and customs andCentral Excise Performance Award Fund Ministry have beenmerged into a single entity, called Customs and Central ExciseWelfare fund vide Ministry’s order dated 12.10.2006, to be usedfor general welfare of staff and officers of the department. Thefunds have been allocated in the ratio 1:1 in the two funds.Accordingly, with effect from 12.10.2006, there are two fundsnamely (i) Customs and Central Excise Welfare Fund and (ii)Customs & Central Excise Special Equipment Fund.
1.1 Distribution of the credits amongst two funds
The total amount equal to 10% of the sale proceeds ofconfiscated goods, credited to the Government and Customs/Excise Duties, fines, penalties in offence cases realized andsustained in appeal/revision etc., is transferred every year tothe two funds as under:
(i) Customs and Central Excise Welfare Fund : 5%
(ii) Customs & Central Excise Special Equipment Fund : 5%
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1.2 Nature of Funds
The two funds form a part of ‘Public Account’ in the same manneras General Provident Fund or Central Govt. Employees GroupInsurance Scheme and thus are cumulative in character andthe interest on the amount is to be annually transferred andcredited to the respective fund accounts.
1.3 Administration of Funds
Funds are centrally administered by constitution of a GoverningBody comprising of the following members:
(i) Chairman, CBEC Convener
(ii) All Members of the CBEC Members
(iii) Financial Adviser Member
(iv) Commissioner (Logistics) Member-Secretary
1.4 Purposes of the Fund:- The underlying purpose of these fundsis to cover the following liabilities/schemes :-
a) Promotion of staff Welfare, recreation and other outdooractivities including a sense of adventure. The staff welfareactivities shall include setting up of recreation clubs,libraries, and scholarships for children of employees,opening of crèches, providing vocational training to wives ofemployees, arrangements of subsidized transport facilityfor the staff, providing more amenities in the departmentalcanteens etc.
b) To provide for contingencies like death resulting from accidentor from injury suffered or from a natural cause during andwhile the officer is actually engaged in an operation of anti-smuggling, anti-evasion or narcotic enforcement; injurysuffered in the course of anti-smuggling, anti-evasion, ornarcotic enforcement activities; death from any causewhatsoever while the officer is posted to a formation involvinganti-smuggling, anti-evasion or foreign exchange or narcoticenforcement work as the case may be. The assistancemay be provided even if the employee has ceased to be soposted but if the death could reasonably be attributed tohis having worked in any such formation; and any permanent
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disability or loss of limb or eye etc. arising as a result ofaccident or injury suffered which can be reasonably attributedto any of the circumstances described earlier.
c) Providing different forms of medical assistance foremergencies and serious distress to staff and members oftheir families, not normally, governed under the medicalreimbursement rules and to provide for high risk insurancecover to operational staff.
d) Construction/hiring/leasing of holiday homes in places oftourist/pilgrimage interest and departmental guest housein Metropolitan cities for the use of departmental staff.
e) Advancement of supplemental loans to officers/staff of thedepartment for construction/hiring/leasing of residentialcomplexes which could be leased for the use of departmentalstaff so long as they are in service.
f) Grant of performance incentives to the best managed Unit/Circle/Division for creation of a sense of competition andbetter performance amongst the staff.
g) Procurement of anti-smuggling equipments of a specializednature within the shortest possible time.
h) Any other scheme or measures intended for the promotionsof staff Welfare and improving performance of the officers.
i) Any other purpose for the Welfare of community at largeincluding removal of difficulties caused by natural calamitieslike floods, earthquake, drought etc.
1.5 Coverage of Funds
The utility of two funds extends to all officers and staff workingin the Central Board of Excise & Customs, its attached andsubordinate offices and includes officers/staff of the CBECworking on deputation in various Ministries/Departments of theGovernment.
Governing Body, in its meeting dated 20.12.2006 has decidedto extend the benefits for reimbursement of medical expensesfrom Customs & Central Excise Welfare Fund to the followingofficers engaged in revenue collection and/or enforcement of
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laws in relation to Customs, Central Excise, Service Tax andNarcotics:
(a) Officials in IFU who deal with CBEC matters.
(b) Officials of Pr. CCA, CBEC, New Delhi & PAOs attached tosubordinate offices of CBEC during the tenure of their postingin these offices.
(c) Cadre officers of CBEC who are entitled to the benefits ofwelfare Fund continue to receive the facility of financialassistance for medical treatment after their retirement incase they are re-employed with any body/organization underDepartment of Revenue which deals with revenue collectionor enforcements of Laws in relation with Customs, CentralExcise, Service Tax, and Narcotics. The organizationinclude CESTAT, Settlement Commission, and Authority ofAdvance Ruling. The benefit will be given for the period ofsuch re-employment.
1.6 Sponsoring of proposals for various schemes
Specific proposals in respect of the various Schemes formulatedin accordance of the Welfare Rules are required to be sponsoredby respective Commissioner of Customs of Central Excise/officers of equivalent rant in the department, on therecommendation of the Advisory Committee constituted at theHeads of Departmental level. For this purpose, an AdvisoryCommittee comprising the Commissioner/ officers of equivalentrank in the department and one representative each of Group‘A’ to ‘D’ be nominated in each Commissionerate/ Directorate.The decisions arrived at by the Advisory Committee on eachproposal should be forwarded to the Governing Body with fulldetails/ justifications for further consideration and sanction.
1.7 Responsibility for Maintenance of Accounts
The accounts of the Funds are to be maintained by a specialUnit created for the purpose in each Commissionerate fromwithin its existing staff strength. The Unit shall be manned bynecessary Secretarial Staff under the supervision of the ChiefAccounts officer.
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1.8 Documents
The following records shall be maintained to keep a properaccount of the funds:
(a) Separate general files for each Fund in which all sanctionsand vouchers will be kept;
(b) Separate stock registers/ disbursement registers for theFunds keeping record of articles purchased etc. Detailedinstructions regarding opening and maintenance andaccounting of the Personal Deposit Account and Accountingprocedure relating thereto for the funds have been sent toall Commissioners of Customs and Central Excise videMinistry’s letter F.No. 712/21/88-Cus (AS) dated 22-04-1988.
1.9 Audit of Funds
The documents relating to Personal Deposit account mentionedby the Personal Deposit Account holder shall be subject to theInternal Audit of the Pr. Chief Controller of Accounts, C.B.E.C.at the Headquarters level, and by the Pay and Account Officerof the respective Commissionerate/ Directorate level.
The accounts will also be subjected to statutory audit once inyear by the C. & A.G.
2.0 Activities undertaken from the Welfare Fund
Presently, the various activities undertaken from the welfare Fundinclude the following:
(i) Grant of financial assistance for non-reimbursable expensesunder CS (MA)/ CGHS Rules;
(ii) Grant of ex-gratia financial assistance in cases of death ofdepartmental officials;
(iii) Advance on medical grounds in exceptional cases inemergencies;
(iv) Arrangements for medical treatment in hospitals recognizedunder CS (MA)/ CGHS Rules without payment of anyadvance deposit by the departmental officials;
(v) Grant of cash awards to the children of departmental officials
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for performance in Board Examinations at the level of 10th
and 12th Standard;
(vi) Grant of scholarships for pursuing specified professionalcourses at graduate level;
(vii) Setting up of common facilities, viz. departmental guesthoses, acquiring accommodation in hotels, Canteens,Creches, Gym./ Recreation/ Sports Centers;
(viii) Grant of financial assistance for the losses suffered due tonatural calamities like Tsunami, Earthquakes, Floods etc.;
(ix) Cash Awards for winning medals in games/events of National/International importance and financial assistance for meetingexpenditure on participation in National/International games/events, etc.
(x) Financial assistance for recreation and other outdooractivities including a sense of adventure.
3.0 Schemes/ Guidelines for various activities undertaken fromthe Welfare Fund
3.1 GUIDELINCES FOR FINANCIAL ASSISTANCE FOR MEDICALEXPENSES
CONSOLIDATED GUIDELINES
(i) Admissible financial assistance
Financial assistance shall be admissible for portion ofexpenses on treatment which are non reimbursable underthe CS(MA)/CGHS Rules
(ii) Time limit for submission of proposal
(a) The individual has to request within 3 months ofsettlement of claims when part of the claim is settledunder CS(MA)/CGHS rules. The Commissioners/HODsshould forward the proposal within a period of one monthof receipt of the request
The time limit for requesting for financial assistance bythe individual and for forwarding the proposal by theCommissioner should be strictly observed.
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(b) Proposal submitted after the prescribed time limit
Reasons for delay in submission of proposal by theapplicant/ Commissionerate should be given.
(iii) For Continuous Treatment
In cases of continuous treatment only one time financialassistance should be considered and normally nosubsequent request should be entertained unless there areextreme compassionate grounds.
(iv) Minimum amount for financial assistance
The following minimum amounts of financial assistance tobe proposed for sanction have been fixed:
Group ‘A’ : Rs. 10,000/- Group ‘C’ : Rs. 3,000/-
Group ‘B’ : Rs. 5,000/- Group ‘D’ : Rs. 1,000/-
(v) Coverage of financial assistance
Financial assistance is admissible only to the officer/staff,his/her unemployed spouse and dependent children. Nofinancial assistance is admissible to dependents, includingdependent parents.
(vi) Ceiling on amount of financial assistance
In case of dependent children and spouse (unemployed),the officer/staff is entitled to financial assistance with anoverall cap of Rs. 7.5 lakhs in the entire career. However,there is no limit on the amount of financial assistance fordepartmental officials.
To monitor the maximum overall cap of Rs. 7.5 lakh for thetreatment of dependent children and spouse (unemployed)of the officials, the following procedure should be followed:
(a) Entries in the Service Book of the officer/staff of thefinancial assistances for medical expenses from theWelfare Fund are required to be made. To computerize/ monitor the details by the Directorate of Logistics,the Commissioner, while forwarding the proposal shallcertify that the name of the officer is as per the ServiceBook and also give details regarding change of name,
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if any.
(b) The Commissioner while forwarding the requests offinancial assistance for medical expenses shall sendthe details of financial assistance hitherto granted tothe officer / staff in his entire career as per the ServiceBook and details of proposals in respect of that officerif any pending with the Directorate. The Commissionershould also enclose certificate to this effect from theofficer / staff in the proforma given at Annexure-‘III’.
(vii) Expenses on maternity/termination of pregnancy inemergencies would not be admissible to officer/staff havingmore than two surviving children.
(viii) No financial assistance is admissible to retired officers /staff.
(ix) Mandatory Deductions
On Room charges:-
(a) 25% of the non-reimbursable room charges arededucted in cases when room charges are shownseparately.
(b) In case of reimbursement under package deal (roomcharges are included in package rates), a sum of Rs.500/- per day is deducted.
On Sundry charges:-
Full deduction on sundry expenses.
Overall deduction: After deductions, on account of thenon reimbursement room charges and sundry charges,a further deduction of 25% of the remaining non-reimbursement expenses is made to arrive at the finalamount admissible for financial assistance from theWelfare Fund.
(x) Waiver of deductions:- There will be full waiver of theamount on account of mandatory deduction in the followingcases:-
(a) Illness or accidents resulting in death of the official
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(b) Illness or accidents resulting in serious physical ormental infirmity, which permanently incapacitates theofficial for further service.
(c) A partial bodily or mental infirmity or handicap like lossof vision/hearing/limbs. In such cases, a minimumphysical handicap to the extent prescribed for qualifyinga person for consideration for employment under thePH quota, may justify the waiver.
(xi) Ceiling on room charges: The ceiling on room charges(category-wise) have been fixed as given below for grant offinancial assistance:
Category Type of room Rent per day
Group ‘A’ Single Room Rs. 4,500/-
Group ‘B’ Twin Sharing Rs. 3,000/-
Group ‘C’ & ‘D’ Multi Bed/General Ward Rs. 1,500/-
All categories ICU Actuals
(xii) Submission of proposal
(a) Certificates in the prescribed Proforma, duly certifiedby the Commissioner/HOD should accompany theproposal showing break up of amount spent, amountreimbursed and amount non-reimbursable category wise(cost of treatment etc, room charges and sundrycharges).
(b) Each proposal should be scrutinized and recommendedby the Advisory Committee, headed by Commissioner/Director and having one representative each from Group‘A’ to ‘D’ officials, before it is sent to the Directorate ofLogistics. The proposals received withoutrecommendation of the Advisory Committee would notbe placed before the Governing Body.
(c) Checklist for sending proposals
Photocopies of the requisite documents as listed inthe check-list should be enclosed with the proposal.
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(Proforma)
CERTIFICATE
(To be submitted with the proposal for grant of FinancialAssistance on non reimbursable medical claims)
1. Certified that the proposal for financial assistance has beenrecommended by the Advisory Committee constituted in thisoffice for this purpose.
2. Certified that a sum of Rs._____has been earlier sanctioned tothe individual as Financial Assistance from the Welfare Fundfor medical expenses for spouse and dependent children andthe details thereof have been entered in the individual’s servicebook. Further,______ number of proposals of FinancialAssistance are pending (give details) with Directorate ofLogistics.
Note: The amount of financial assistance to staff/employeeshould not be included in above certificate
3. Certified that the name of the officer is as per the service book(in case of change of name, details may be given.)
4. Certified that the number of surviving children are less then two.
Note: This certificates required only in cases of grant ofFinancial Assistance on the non reimbursable expenseson the maternity expenses or termination of pregnancy.
5. Certified that the spouse of employee/officer is non working.
Note: This certificate is required only where financialassistance is sought for medical expenses of spouse.
6. Details of medical expenses reimbursed and not reimbursedare as under:
No. of days for which room rent paid for stay in other thanICU/CCU ________
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Details of the Claims Total Amount Amount Non-Amount reimbursed AdmissibleSpent as per CS(MA)
rules
Cost of treatment(Doctor’s fees,Medicines, Test,Procedure etc.
ICU/CCU charges
Room Charges otherthan ICU/CCU
Sundry Charges(Viz Telephone bills,guest room charges,food, conveyance,diet, Ambulance etc.)
Total
Signature of Commissioner/HOD
Name
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CHECK LIST FOR PROPOSALS FOR GRANT OFFINANCIAL ASSISTANCE OF EXPENSES ONTREATMENT
Check that:
1. Copy of request letter of the applicant is enclosed.
2. Claim has been settled under CS(MA)/CGHS Rules. Copy ofSanction Order/ Sanction for reimbursement of medical claimunder CS(MA)/CGHS Rules has been enclosed.
3. Copy of bills/vouchers of medical expenses submitted with themedical claim have been enclosed.
4. Proposal has been submitted within prescribed time limit.
5. In case of proposals submitted after the prescribed time limits,justification for condonation of delay have been given.
6. The following certificates as required in Annexure-III have beenfurnished:-
(i) Advisory Committee recommendation.
(ii) In case financial assistance is sought for medical expensesincurred on dependent children & spouse, amount offinancial assistance received by the applicant earlier fromthe Welfare Fund for the medical expenses incurred ontreatment of dependents.
(iii) In case financial assistance is sought for medical expensesincurred on treatment of spouse, a certificate that the spouseof employee/ officer is not working in any State/Central Govt,Banks, PSUs, Private Organizations or is self employedetc.
(iv) In case financial assistance is sought for medical expensesincurred on child birth, certificate that the number of survivingchildren is not more than two.
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3.2 CONSOLIDATED GUIDELINES FOR GRANT OF EX-GRATIAFINANCIAL ASSISTANCE TO DEPARTMENTAL OFFICIALSFROM THE WELFARE FUND IN CASE OF NATURAL DEATHWHILE IN SERVICE /ATTRIBUTABLE TO PERFORMANCEOF DUTIES /INJURIES SUSTAINED IN PERFORMANCE OFDUTIES.
(i) Amount of financial assistance:
(a) In case of natural death:
The amount of ex-gratia financial assistance in case ofnatural death will depend on the total value of terminalbenefits and immovable assets of the deceased official.The Total value of terminal benefits and immovableassets have been revised w.e.f. 20.02.2008 as under:
S.No. Terminal benefits + Value of Amount of ex-gratiaimmovable assets
(i) Upto Rs. 7,50,000/- Rs. 1,00,000/-
(ii) Rs. 7,50,001/- to Rs. 15,00,000/- Rs. 75,000/-
(iii) Rs 15,00,001/- and above Nil
Present financial condition of the family
A verification/inquiry report should be sent with theproposal showing the present financial condition of thefamily giving full details of value of immovable properties,amount available with the Banks (savings/fixed deposits)LIC payments, total terminal benefits paid, monthlypension being paid, details of surviving children suchas age, in school/higher education, earning if any, andearning including pension of spouse of the deceasedofficial.
(b) In case of death attributable to performance ofduties:
For the officials / staff who die while performing anti-smuggling / anti-evasion/ anti-narcotics duties, a sumof Rs. 5 lakhs be paid as ex-gratia assistance in addition
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to any assistance which may be sanctioned from theConsolidated Fund of India in terms of Department ofPension & Pensioner’s O.M. No. 45/55/97-P&PW(C)dated 11.9.98. In view of condition No. 12 contained inthe Annexure to the afore-mentioned O.M. whichprovides that ex-gratia assistance paid from differentsources should not exceed Rs. 10 lakhs in eachindividual case, the amount paid out of the Welfare Fundwill be in addition to the relief, if any, received from theConsolidated Fund of India in terms of the afore-mentioned O.M. However, the ex-gratia assistance outof the Welfare Fund will be paid only if the death of theofficial is directly attributable to the actual performanceof anti-smuggling / anti-evasion and anti-narcoticsduties. The Commissioners while forwarding proposalsin this respect would critically examine and report thecircumstances of death of the subject official.
(c) In case of injuries sustained in performance ofduties:
A sum of Rs. One lakh is to be sanctioned as Ex-gratiafinancial assistance to officials / staff who sustainpermanent injury or disability during the performanceof Government duties.
(ii) The decision regarding grant of ex-gratia financial assistanceshall be delinked from the appointment on compassionategrounds of a family member of the deceased official.
(iii) Time limit for submission of proposal
A time limit of two years from the death of officials has beenprescribed for submission of a proposal.
However, if for some reasons, a proposal for ex-gratiafinancial assistance could not be submitted in the prescribedtime limit of 2 years after the death of an employee, butsurvivor(s) of the deceased official deserver ex-gratia financialassistance, on merit of the case, the same may besubmitted for consideration of the Governing Body, givingfull justification and reasons for the proposal not beingsubmitted within prescribed time limit of 2 years after thedeath of the employee.
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CHECK LIST FOR PROPOSALS FOR EX-GRATIAFINANCIAL ASSISTANCE.
Check that:
1. Application of beneficiary has been enclosed.
2. The date of death and age of the deceased official is mentioned.
3. Death certificate is enclosed.
4. In cases of death due to accident, or in mysteriouscircumstances, police investigation report is enclosed.
5. Following details of each of the surviving members of the familyof deceased official are given: Name, Age, Relationship with thedeceased official, employment (income/earning), in case ofdependent children give their marital status, employed (mentionearning/income) or studying (mention class/course).
6 Details of immovable assets, and Insurance /Fixed depositsetc. in the name of deceased official or in the name of his familymembers, if any, are given. Also mention income by way of rentor/and interests, if any.
7. Details such as Gratuity, CGEIS, GPF, encashment of leave,family pension etc., of terminal benefits received by the familyof the deceased official have been given.
8. Details of outstanding loans against the deceased official, ifany, along with supporting documents have been given.
9. In case if the surviving beneficiary are minor children, details oftheir legal heir ship along with copy of Court Order, if any, havebeen given.
10. Proposal has been submitted within prescribed time limit of 2years from the date of death of the official.
11. In case of proposal submitted after 2 years from the death ofthe official, enclose Verification Report on the present familyconditions of the family as at Sl. No. 5 above, and mentionreasons for delayed submission of the proposal.
12. Proposal has been recommended by the Advisory Committeeheaded by Commissioner/HOD.
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3.3 CASH AWARD SCHEME
For the children of officials with Grade Pay aboveRs. 1,800/- (other than Drivers, Havaldars and HeadHavaldars), including children of deceased officials:
The eligibility conditions (minimum percentage of marks),number of Cash Awards and amount of each Cash Awardare given in Table-1 below:
Table-1
Class Stream Min % of marks Number of Amount of eachcash awards cash award (Rs.)
Category Boys Girls Boys Girls Boys Girls
10th Notapplicable General 80% 75 %
SC/ST 70% 65%
OBC 74% 69%
12th Science General 85% 80%
SC/ST 75% 70% All All
OBC 79% 74% found found 5,000/- 6,000/-
Comm. General 85% 80% eligible eligible
With SC/ST 75% 70%
Maths OBC 79% 74%
Others General 75% 70%
SC/ST 65% 60%
OBC 69% 64%
B. For the children of officials with Grade Pay uptoRs. 1,800/- and Drivers, Havaldars and Head Havaldars andphysically handicapped children of all categoriesincluding children of deceased officials.
The eligibility conditions (minimum percentage of marks), numberof Cash Awards and amount of each Cash Award are given inTable-2 below:
Table-2
Class Stream Min % of marks Number of Amount of eachcash awards cash award (Rs.)
Category Boys Girls Boys Girls Boys Girls
10th & Not General 65% 60% All All
12th applicable SC/ST 55% 50% found found 5,000/- 6,000/-
OBC 59% 54% eligible eligible
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Conditions for availing benefits for physically challenged(handicapped) children.
The benefit under the scheme shall be applicable subject to thefulfillment of the following conditions besides minimum percentageas prescribed in the Table-II in the Cash Award Scheme-2007.
1. The benefit shall be applicable to the following three categoriesof disabilities:
(i) Blindness or low vision;
(ii) Hearing impairment and
(iii) Locomotor disability or cerebral palsy (includes all casesof orthopaedically handicapped persons)
2. The benefit shall be admissible for disability of 40% or above.
3. An attested copy of certificate of disability issued by State /Central Govt. Hospital or a competent authority as perreservation for physically handicapped persons shall be enclosedby the applicant along with the application for cash award.
3.4 Scholarship Scheme
(Note: The Scholarship Scheme is implemented on yearlybasis)
Scholarship Scheme is a scheme for reimbursement of fees,paid by departmental officials for professional education at undergraduate level of their children and are eligible to receive financialassistance under the Customs & Central Excise Welfare Fundin the following fields of study.
(i) Engineering including architecture, Computers/Informationtechnology
(ii) Medical including Dental, Veterinary, Pharmacy,Homeopathy, Ayur-vedic and Unani medicines)
(iv) Law
(iv) Hotel Management
(v) Fashion Technology
(vi) Under graduate courses covered by Indian Council ofAgriculture Research (ICAR) Entrance Test.
(vii) Business Administration/ Computer Applications
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2. Definitions
(i) Eligibility criterion
The term shall mean obtaining admission in institutes/colleges on the basis of obtaining a minimum rank in anEntrance Examination as given in Table-I or on the basis ofmerit (percentage of marks obtained in 12th standard BoardExams) as given in Table-II or admissions under LateralEntry Scheme (after Diploma Course in Engineering only)for Track-III only.
(ii) Fees
The term fees shall mean all charges paid to the college/institute in connection with the academics excludingrefundable caution/security money, lodging and boardingexpenses.
(iii) Track
The scheme operates on three tracks designed inconsideration of the salaries drawn by different officers, whichare as follows:-
Track I: Scheme for children of officials in the pay scalestarting at Rs. 12,000/- and above.
Track-II: Scheme for children of officials in the pay scalestarting at Rs. 6,500/- but less than Rs. 12,000/-
Track III: Scheme for children of officials in the pay scalestarting below Rs. 6,500/-.
III-(A) Departmental officials other than Drivers and Group-D staff.
III-(B) Drivers and Group-D staff of the department.
(iv) Performance standards
Performance standards mean obtaining the minimumpercentage or grade in the annual examinations in firstattempt while pursuing the under graduate level course.
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Track % marks or equivalent grades
Boys Girls
Track-I 60% 55%
Track-II 55% 50%
Track-III-A (other than Drivers& Group-D staff) 55% 50%
Track-III-B (Drivers & Group- Pass marksDstaff)
For SC/ST categories (All Tracks) 10% less than other categories forTrack-I, Track-II & TrackIII-A andminimum pass marks for Track III-B
For OBC categories 6% less than other categories forTrack-I, Track-II & TrackIII-A andminimum pass marks for Track III-B
For physically challenged children Pass mark for all Tracks
(v) First year
First year of education in the under graduate course.
(vi) Later year
Second year and all later years of education in the undergraduate course.
3. Applicability of Scheme
The scheme is applicable to the following categories:
(i) Fees paid for first year on the basis of Entrance Tests heldin the year 2006.
(ii) Fees paid for later years on the basis of Entrance Testsheld prior to the year 2006.
4. Award of scholarships
The scholarship shall be awarded to children who meet theeligibility criterion contained in Table-I and Table-II and meetingthe performance standards as at para 2 (iv) above.
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(A) Reimbursement of fees for first year
The eligibility for reimbursement of fees for the first year by wayof grant of scholarships for admissions in various Institutes/Univ. shall be as given in Table-I (for admissions based onEntrance Tests where ranks are awarded ) and Table-II (foradmissions based Entrance Tests where ranks are not awardedand also on Merit i.e. percentage of marks in 12th std. BoardExam) below:
Table –I
(I) Admissions based on Entrance Tests where ranks are given
S. Entrance Exam. Institutes *Entrance Exam. Ranks/ InstitutesNo.
Track I Track II TrackIII-A, III-B
Boy Girl Boy Girl Boy/Girl
1 IIT-JEE All IITs All All All All All
Others
2 On-line Test, Pilani &BITS otherCenters All All All All All
3 AIEEE All NITs NITsup NITsup Allup Allup Allto10000 to15000 to torank rank 20000 30000
rank
4 CEEE(Delhi) NSIT/DCE All All All All All
5 Any State Level All up to up to up to up to AllEntrance Exam. 500 750 1000 1500foradmission to ranks ranks ranks ranksengineeringinstitute
6 University level Aligarh Muslim All All All All AllEntrance Test Univ.,Jamia(Engg. and MiliaIslamia,medical Vellore Institute
of Technology
7 All India AIIMS All All All All AllEntranceExam.
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S. Entrance Exam. Institutes *Entrance Exam. Ranks/ InstitutesNo.
Track I Track II TrackIII-A, III-B
Boy Girl Boy Girl Boy/Girl
8 All India PMT All All All All All All(CBSE)
9 State Level All All All All All All(Medical)
10 Test by National All IHMs under NIL up to up to AllCouncil of Hotel NCHMCT 750 1125Management & ranks ranksCatering Tech.,
11 All India ILS, Pune, NLS, All All All AllEntrance Bangalore,Tests for NALSAR,integrated Hyderabad,course B.A. LLB National Law
Univ.Jodhpur,NLIU BhopalNUJS, Kolkatta,Symbiosis Pune
12 National Instt. Ahemdabad All All All Allof Design,
13 Admission Test, All NIFTs NIL All AllMinistry of courses/ courses/Textiles ranks ranks
14 Test conductedbyICAR All All All All
courses/ courses/ranks ranks
15 Any All other Govt NIL NIL Allrecog. Engg/Medicalcolleges
16 BBA/BCA All Nil All AllEntranceExam.conducted byUniversities/InstitutesfundedbyCenter/StatesGovts.
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(i) In case of children of SC/ST/OBC categories of departmentalofficials under all Tracks, eligibility condition will be irrespectiveof any rank for those who get admission on the basis of CommonEntrance Tests.
(ii) In case of physically challenged children (as per conditionsenclosed) under all Tracks, eligibility condition will be irrespectiveof any rank for those who get admission on the basis of CommonEntrance Tests.
Table-II
(II) Admissions based on Merit (percentage of marks in 12thstd. Board Exam) or on the basis of Entrance Tests whereranks are not given
S. Track Stream Minimum % ofNo. Marks
Boys Girls
1 I, II & III-A (other than 85% Science Commerce 85% 80%80%Drivers, Gr.-D staff) withMaths/Account 75% 70%
Others
2 III-B (Drivers & Gr.-Dstaff) All Streams 65% 60%
3 All Tracks (in case of All streams 65% 60%physically challengedchildren)
4 For the children of SC/ST 10% less than as prescribed for theofficials of all Tracks other categories
5 For the children of OBC 6% less than as prescribed for theofficials of all Tracks other categories
(III) Admission based under Lateral Entry
Children of departmental officials of Track III (B) are also eligiblefor grant of scholarships who got their admission into B.E /B.Tech Degree courses in the colleges/institutions funded byCentre / State Govts. after Diploma through Lateral EntryScheme.
(B) Reimbursement for later years
Children having got admission on the basis of Entrance Exam.prior to 2006 but have not been granted scholarship from the
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Welfare Fund in the past, shall be eligible to get the scholarshipfor subsequent years subject to meeting eligibility criteriondefined in para 2(i) and performance standards laid in para 2(iv)herein, in the year for which reimbursement is being claimed.
Provided that children who have been granted the scholarshipearlier from the Welfare Fund shall continue to get thescholarship in the later year/ years under Scholarship Scheme2006-07 notwithstanding that they do not fulfill eligibility criterioncontained in Table-I and Table-II. Grant of scholarship shall besubject to meeting the performance standards set in para 2(iv)herein.
5. Amount of Scholarships
S.No. Category of officers/ staff Amount of scholarship
1 Track-I & Track-II Rs. 18,000/- or actualfee,whichever is less
2 Track-III (A) other than Driversand Rs. 18,000/- or actualGroup-D staff fee,whichever is less
3 Track-III (B) Drivers & Group-Dstaff Rs. 36,000/- or actualfee,whichever is less
6. Number of scholarships: 250 inclusive of
(i) A maximum of 10 scholarships to candidates if found eligibleotherwise as per Scholarship Scheme in each State whereadmissions to professional courses are made on the meritbasis, without conducting Entrance Test/ Examination, orEntrance Test has been conducted but ranks are notdeclared;
(ii) Candidates belonging to the children of SC/ST/OBCcategories of the departmental officials, if found eligibleotherwise, as per Scholarship Scheme.
(iii) Cases of Lateral Entry admissions, if found eligible otherwiseas per Scholarship Scheme, scholarship will be grantedonly if the number of scholarships are left to be awardedafter all candidates found eligible in respect of admissionon the basis of Entrance Tests and merit have been grantedscholarship.
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7. Income limit of parents
Notwithstanding any of the provisions above, no scholarshipshall be paid to a child if the combined emoluments of parentsexceed Rs. 5.0 lac per annum, for which purpose theemoluments will be taken to mean a sum of Basic pay, Dearnesspay and Dearness allowance only.
8. Other general conditions of eligibility
(a) In case both husband and wife are working in the Customsand Central Excise department any one can apply for grantof scholarship to his/her ward(s).
(b) If a serving official’s child is covered under the scheme andbecomes eligible for scholarship before his/her retirement ,the scholarship shall continue even after retirement of theofficial as if the officer is in service subject to satisfying theeligibility criterion in all aspects;
(c) Only two children of an official will be eligible to avail thescholarship. If subsequent beneficiaries are daughters, thisrestriction will not apply;
(d) Amount of any other scholarship being received by anawardee will be deducted from the scholarship under thescheme;
(e) The scheme will also be applicable to the children ofdeceased officials.
Conditions for availing benefits for physically challenged(Handicapped) children
The benefit under the scheme shall be applicable subject to thefulfillment of the following conditions besides minimum percentageas prescribed in the Table-II in the Cash Award Scheme-2007.
1. The benefit shall be applicable to the following three categoriesof disabilities:
(i) Blindness or low vision;
(ii) Hearing impairment and
(iii) Locomotor disability or cerebral palsy (includes all casesof orthopaedically handicapped persons)
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2. The benefit shall be admissible for disability of 40% or above.
3. An attested copy of certificate of disability issued by State /Central Govt. Hospital or a competent authority as perreservation for physically handicapped persons shall be enclosedby the applicant along with the application for cash award.
3.5 Guidelines for setting up/ upgrading/refurbishing GuestHouses and hiring of Rent Free Accommodation
Guest House:
1. Situations in which Guest House(s) may be set up
Guest house may be set up in any of the following situations:
(i) Where there is no departmental guest house;
(ii) Where existing departmental guest house(s) are notadequate to meet the demand for accommodation;
(iii) Where accommodation in the existing guest house(s) isnot available for one or more category of officials.
2. Accommodation for housing the Guest House
Guest houses may be set up in any of the following ways:
A. In Government owned office building:
(i) Where guest house is a part of the building;
(ii) Where accommodation can be spared for the guesthouse from the available space. In this case properjustification about sparabilty of space should be provided;
B. Rented office building:
(i) For housing Guest House in a rented building specificpermission of the Competent Authority should be taken.Ministry’s letter F.No. 207/44/97- Ad.VIII (EC) dated 02-04-1998 refers.
(ii) Lease period left should not be below 3 years.
C. In Residential complex:
(i) Where accommodation for a guest house is in originalplan;
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(ii) By converting residential flats into a guest house if theEstate Officer certifies that conversion of residentialflat(s) will not affect adversely demand of residentialflat at the station.
D. In accommodation purchased/ leased on rent for aguest house:
By hiring accommodation in terms of welfare rule 2(d) whichreads as “Construction/hiring/leasing of holiday homes inplaces of tourist/pilgrimage interest and departmental guesthouse in Metropolitan cities and other important cities forthe use of departmental staff.”
3. Suggested Scale of Accommodation:
S.N. Category of Officials Type of accommodation
1A Officers in the rank of A.C. suite with ante room andCommissioner and above attached toilet/bath room
1B Other Group-A officers A.C. room with attached toilet/bathroom
2. Group-B officers A.C. room with attached toilet/bathroom
3. Group-C Executive and Air cooled rooms with attachedMinisterial Officers toilet/ bath room.*
4. Other Officers Air cooled rooms/ dormitorypreferably with attached toilet.*
* In case of constraints of space rooms with common toilet/ bathroom may alsobe considered.
4. In the interest of creating convivial environment in the GuestHouses, preferably there should be separate Guest House foreach Sl.no. as given in table above. However, for reasons ofeconomy and/or constraints of space categories 2, 3 and 4may be combined to the extent required.
5. Number of rooms in the Guest House should be fixed afterconsidering the load on account of touring officers and status ofthe station as a place of tourist attraction.
6. As far as possible Guest House should be set up for allcategories of officers in the station.
7. Funds for civil works in connection with repairs, modifications
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of the government building are not provided from the welfarefund. Such funds need to be obtained from the Ministry as anormal budgetary grant. Such civil works should be got donethrough CPWD or other agencies as provided in the rules. Minormodification in private buildings should be got done from thelandlord before hiring it. Nature of support from the Welfare fundshall remain restricted to furnishings, gadgets and cutlery etc.
8. Canons of financial propriety, provisions of GFR and any otherinstructions/ guidelines of the government for incurring theexpenditure shall be followed to incur expenditure from theassistance provided from the welfare fund.
9. Additional Guest House
(i) More than one Guest House(s) may be set up if the existingfacilities are not sufficient to meet the demand. Existingguest house being under control of some other administrativeauthority under the CBEC shall not be an acceptable reasonfor considering additional Guest House.
(ii) Proposal for additional Guest House should be sent givingfull information on existing Guest Houses and arrangementsfor rent-free accommodation, if any, in hotels, number ofrooms for different categories of officers, occupancy positionof the existing facilities in terms of room nights for last twoyears, number of additional rooms for different categoriesof officers.
(iii) Sketch/ lay out plan of proposed accommodation shouldbe forwarded along with the proposal.
10. Refurbishing/ Up-gradation of existing Guest Houses
(i) Proposal for up gradation of Guest House may be forwardedin line with these guidelines.
(ii) Replenishment of various items can also be considered asunder:
a) For perishable items like mattresses, bed sheets, pillowcovers, blankets / quilts, towels, curtains, carpets,buckets etc., dining set/ crockery, etc. after the itemshave become unworthy of use. It is expected that these
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items shall be able to last for at least one year. Acertificate to this effect should be sent with the proposal.
b) For durable item proposal can be considered after theitems become obsolete, unserviceable or beyondeconomical repairs. The items should be firstcondemned after following the procedure prescribed inthe GFR.
11. A Model List of provisions
The Guest House may be provided with the following items:
(A) Rooms/Suite
S.N. Item VIP AC AC Non Approx.suite room AC room Amount
(air cooled) (Rs.) perUnit/Set
1. A C 1 1 - 30,000/-2. Air Cooler - - 1 5,000/-3. TV 1 1 1 30,000/-4. Refrigerator- small 1 - - 20,000/-5. Double Bed 1 1 - 15,000/-6. Single Beds - - 2 5,000/-7. Cupboard 1 1 2 5,000/-8. Sofa Set 2( 1 for ante
room) 1 - 30,000/-9. Study Table 1 1 - 5,000/-10. Study Chair 1 1 - 2,000/-11. Easy Chairs with - - 2 chairs, 5,000/-
Table 1 table12. Mattresses 1 set 1 set 1 set 10,000/-13. Bed sheet with 1 +1 set 1+1 set 1+1 set 2,000/-
Pillow covers14. Blanket/Quilt 2+2 2+2 2+2 2,000/-15. Dressing Table 1 1 1 5,000/-16. Room Heater 1 1 1 1,000/-17. Curtains / Blinds As required As required As required 5,000/-18. Carpet As required As required As required 5,000/-19. Geyser 1 1 1 5,000/-20. Buckets etc. As required As required As required 500/-21. Towels 2+2 2+2 2+2 250/-22. DTH TV connection 1 1 1 4000/-23. Misc. Items: Wall \ As required As required As required 1,000/- for
clock, Table lamp,\ Non-ACpaintings/wall hangings room 2,000/
for VIPsuite/ACroom
Total Amount (Rs.) 2,17,500 1,67,500r. 1,09,500r.Say (Rs.) r.off to off to off to(per suite/room) 2,20,000 1,70,000 1,100,000
2,10,000
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(B) Drawing Room/ Dining Hall
S.N. Item Qty. Amount in Rs.
1. ACs Depending on 50,000/-size of room
2 Dining Table 1 30,000/-
3. TV 1 30,000/-
4. Sofa set 2 50,000/-
5. Carpet(as required) - 25,000/-
6. Dining set, Crockery, cutlery etc As required 15,000/-
7. Coffee table/ Tepoy- small table 1 5,000/-
8. DTH TV connection 1 4,000/-
9. Wall Clock, Table lamp, Paintings, As required 5,000/-Wall hangings
TOTAL 2,09,000/- rounded off to 2,10,000/-
C) Kitchen
S.No Item Qty. Approx.amount (Rs.)
1. Refrigerator 1 20,000/-
2. Gas connection with Gas Burner 1 5,000/-
3. Microwave Oven 1 10,000/-
4. Cooking utensils As required 5,000/-
5. Water cooler with water filter 1 10,000/-
6. Buckets, Water storage Tank, etc. As required 5,000/-
7. Exhaust chimney 1 10,000/-
8. Mosquitoes/ Insects repellant 1 5,000/-
9. Fire extinguisher As required 5,000/-
10. Grinder 1 5,000/-
11. Mixer/Juicer 1 5,000/-
12. Electric Toaster 1 2,000/-
TOTAL 87,000/- r. off to Rs.90,000/-
Note: Above lists and prices are indicative only. The actual requirement/numbermay vary depending on the facts of each case.
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12. Amount of financial assistance:
The total amount of financial assistance shall be worked outbased on above scales. The field offices should decide on theirneeds and prepare estimates after obtaining rates as per prescribedinstructions in the GFRs. A note on how the rates have beenascertained along with a copy of the rates should be part of theproposal.
13. Rules for Allotment:
The guest houses shall be governed by the Departmental GuestHouse (Indian Customs and Central Excise) Rules 2007.
Allotment Rules
Departmental Guest House (Indian Customs and CentralExcise) Rules 2007
(i) These rules may be called the Departmental Guest House (ICE)Rules, 2007.
(ii) They shall come into force immediately on issuance.
(iii) In these rules unless the context otherwise requires:-
“Guest House” includes Holiday Homes, rent freeaccommodation arranged by the department and any club withresidential facility set up by the department;
“Department” means the CBEC and its attached/ subordinateoffices;
(iv) Allotment of the Guest House shall be made by an allottingauthority specified by the Chief Commissioner in whosejurisdiction the Guest House is set up. In case of difficulty wherethe guest house(s) and/or the rent-free accommodation are injurisdiction of more than one Chief Commissioner the mattermay be decided among the Chief Commissioners.
(v) The Guest House shall remain under control of the Estate Officeror the Head of office in charge of the building in which they aresituated.
(vi) The Directorate of Logistics entrusted with the welfare functionshall be the overseeing authority for administration of GuestHouse. The Directorate shall issue such administrative
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instructions as considered necessary for proper administration,maintenance and up keep of guest house.
(vii) Room entitlement for various categories of officers shall be asfollows:
S.N. Category of Officials Type of accommodation
1. Officers in the rank of Commissioner A.C. suite with ante room andand above attached toilet/bath room
2. Other Group-A officers A.C. room with attached toilet/bath room
3. Group-B officers A.C. room with attached toilet/bath room
4. Group-C Executive and Ministerial Air cooled rooms withOfficers attached toilet/ bath room.#
5. Other Officers Air cooled rooms/ dormitorypreferably with attachedtoilet.#
# subject to availability of accommodation.
(viii) Application for allotment should ordinarily be sent to the allottingauthority at least 7 days prior to the date on which the guesthouse accommodation is required ** . In case of urgent visitsand emergencies, the controlling officer may exercise discretionin allotting guest
(ix) Order of priority: Allotment should be made in the followingorder of priority:
First priority to the officials on departmental duty;
Second priority to the serving departmental officials on privatevisit;
Third priority to officers on duty of other offices who providetheir Guest House facility to our department.
Fourth priority to retired departmental officials;
Fifth priority to guests of departmental officials.
(x) The allotting authority shall allot the accommodation three daysprior to the intended date of stay strictly according to the orderof priority as above and the date of receipt of applications
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irrespective of rank. In cases where requests are received atthe same time from two officials of the same category, priorityof allotment should be given to the senior officer. In the event ofthe seniority being the same priority may be given to the officerwho application is received first. ***
However one third of the rooms in a particular category may beallotted earlier on receipt of request to enable the officers’ plantheir journeys. Where a facility is set up primarily as a holidayhome the advance booking may be extended to two third of thetotal number.
(xi) Period of stay
(I) For serving departmental officials:
(a) On official tours for the duration of the tour;
(b) On private visits up to a max. of 3 days; Extension forfurther 2 days may be given on request if there is nodemand for accommodation;
(c) In case of transfers room charges will be as under:
(i) For stay up to one month: at normal rates as perthe guidelines
(ii) For stay exceeding one month but up to 3 months:50% of HRA admissible.
(iii) Stay beyond 3 months may not be allowed.
(d) In case of medical treatment at out-stations,departmental officials or their dependent familymembers, may be allowed to stay for period oftreatment.
(II) Other Officers: For a maximum of 3 days.
(xii) An officer shall not be permitted to occupy the guest housesituated at his/her own HQ except when the officer is on transferor returning from long leave (more than 1 month). In case ofreturning from leave, guest house accommodation may beprovided for a period not exceeding seven days.
(xiii) In case of an accommodation being vacant, an officer may beallotted accommodation of one level higher. Similarly subject to
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willingness of the officer he may be allotted any lower levelaccommodation.
(xiv)Room Charges: Room charges for the Guest House shall beas follows:
Officers/Guests Class of city Type of accommodation
AC Suite AC Room Air cooled room
Charges/Fee Charges/Fee Charges/Feeper day (Rs) per day (Rs) per day (Rs)
On duty On private On duty On On duty On(25% visit (20% (20% of private (15% privateof DA) extra) DA) visit of DA) visit
(20% (20%extra) extra)
Departmental A-1A, and 65 80 45 55 25 30officers specially 55 65 35 45 20 25
expensivelocalitiesB-1, and 45 55 30 35 15 20expensive 35 45 25 30 10 15localities.Others
Other officials of A-1 A, and 130 90 50Central/State specially 110 70 40Govt./PSU/ expensivepublic sector localities 90 60 30Bank ( room B-1, andcharges double expensive 70 50 20the rates localitiesapplicable to Othersdepartmentalofficials onduty)
Guests of A-1A, and 95 65 35departmental specially 80 55 30officers(room expensivecharges 20 % localitiesextra of rates B-1, and 65 45 25applicable to expensivedepartmental localities 55 35 20officials on Othersprivate visits)
N.B. The proposed rates are inclusive of Service charge, charges for Air-conditioners, Heaters, Geyser etc.,but do not include charges for breakfast/ meals
14. Running of Guest House
(i) A Committee should be formed for running/maintenance/care taking of guest house.
(ii) No funds shall be sanctioned for wages/salary of staffengaged for running the Guest House and kitchen.
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(iii) Receipts from room charges should be used for meetingrecurring and maintenance expenses of guest house.
(iv) The occupants are required to pay in cash without fail, tothe officer-in-charge, the room charges/fee and other chargesdue, before they vacate the guest house. Any damageto furniture, crockery, fixture or fittings caused by a guestshall be charged separately in addition to the rent. In caseof dispute, decision of the Commissioner, having theresponsibility of maintenance/ up keep/running of the guesthouse shall be final.
15. Records to be maintained
The following details should be maintained in the records ofAllotment Register:
(i) Name & Designation,
(ii) Commissionerate/Office,
(iii) Place of posting,
(iv) Telephone numbers (office/residence/mobile)
(v) official/private visit,
(vi) Date of arrival,
(vii) Date of departure,
(viii) period of stay,
(ix) Type and number of rooms,
(x) Room charges/fee per day,
(xi) Room charges/fee paid,
(xiii) Receipt number,
(xiv) Signature of visitor.
In case of dependent/guest of a departmental official, mentionname, relationship, address (office and residence), telephonenumber, and purpose of visit of dependent/guest also.
16. Internal Audit:
Internal audit should be carried out yearly (financial year) andreport to be sent to Directorate of Logistics by 30th April. Points
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to be covered during internal audit are given in Check List forAuditors.
17 Accommodation arrangements with Hotels
(i) To meet sudden demands, in Commissionerates on accountof conferences/ meetings involving wider participation orat places of tourist attraction, arrangements for rent-freeaccommodation in Hotels may be made.
(ii) Such arrangements may be made preferably with hotelsrun by the Centre/State Corporations or run by reputed privategroups.
(iii) First preference should be given to hotels run byCentre / State
Tourism Corporations. Arrangements with private hotels shallbe considered in case hotels run by State Govt. TourismDepartments are not available or not suitable for reasons oftheir location, facility, terms and conditions for rent-freeaccommodation.
(iv) The number of room nights contracted shall be estimatedso that expected utilization is in the range of 80% to 90%.Hotel should agree to provide 2 rooms at any point of timeand 5 rooms on requisition 7days in advance from the dateof occupancy. Rooms selected for hiring should becomfortable. Luxurious rooms should not be selected forhiring.
(v) The scheme for making advance deposits with the hotelsshould be considered only for state owned hotels. Theamount of interest-free deposit shall be estimated on thebasis of interest that will accrue to the hotel from theprevailing interest rate on fixed deposit. The amount ofinterest accruable divided by the number of room nights i.e.notional room rent per room night should be reasonablecompared to the room rents prevailing in the city.Alternatively, it may also be considered that instead ofdepositing money with a private hotel, the agreed amountmay be kept in a fixed deposit, in the name of the concernedCommissioner of Central Excise, or Customs as the casemay be, and payment towards rent may be made on
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quarterly basis from the interest accrued on such fixeddeposit. Regarding payment of rent, scale of entitlementfor the type of room to be allotted may be kept in mind.
(vi) In case of hotels run by private groups payment of rent inquarterly installments should be preferred. Rent for a quartercan be deposited in advance subject to getting a BankGuarantee of the same amount.
(vii) Discount on food should also be sought while making thearrangements.
(viii) Rent-free accommodation shall be selected by invitingtenders / quotations following GFR-2005. Agreement for rentfree accommodation shall be reviewed yearly forcontinuation/renewal on the basis of occupancy position.
Any of the guidelines proposed may be relaxed by theGoverning Body on merit in deserving cases.
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Check Lists
(A) For setting up a new guest house
1. Is there any departmental guest house or rent-freeaccommodation arrangements in the same city/town?
2. Justification for setting up of departmental guest house givingnumber of visitors and inadequacy of accommodationavailable, if any, as mentioned at 2 above.
3. Where guest house is proposed to be set up?
4. For Govt. owned office building give justification ifaccommodation is not in building plan.
5. For rented office building enclose copy of Ministry’spermission and mention period of rent lease (from …… to………).
6. For residential colony, in case of conversion of non-earmarked flats for guest house, enclose copy of permissionfrom allotment authority and certify the period since whenthe said flat(s) have been lying vacant and there will be noadverse effect for allotment of said flats, as a guest house.
7. For accommodation purchased/leased for guest house,mention location, area, address etc.
8. Enclose pen sketch/ lay out plan of proposed guest houseaccommodation been enclosed?
9. Mention Type and number of suites/rooms available in theproposed set up.
10. Mention authority for allotment of accommodation in guesthouse. Give address, telephone number etc. of theconcerned officer selected for allotment.
11. Whether a Committee has been formed for running/maintenance/care taking of the guest house? Mention itsmembers.
12. Indicate arrangements made for running of guest house onself sustaining basis.
13. Mention if the proposal has been recommended by the
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Advisory Committee formed as per Directorate’s letter no……dated…
14. Whether amount of financial assistance sought is basedon competitive rates as per GFR-2005 rules? Enclose copiesof quotations/ rate list for items to be purchased.
(B) For additional Guest house
1. Give following details of existing guest house and rent-freeaccommodation in the same town/city. (i) Address, (ii) Datesince when established, (iii) Amount of previous financialassistance (iv)Type wise number of different suites/roomsavailable, (v) Occupancy position during last 3 years.
2. Whether justification for additional requirement of guesthouse is given?
3. Where guest house is proposed to be set up?
4. For Govt. owned office building give justification ifaccommodation is not in building plan.
5. For rented office building enclose copy of Ministry’spermission and mention period of rent lease (from …… to………).
6. For residential colony, in case of conversion of non-earmarked flats for guest house, enclose copy of permissionfrom allotment authority and certify the period since whenthe said flat(s) have been lying vacant and there is no demandfor allotment of said flats.
7. For accommodation purchased/leased for guest house,mention location address.
8. Has pen sketch lay out plan of guest house accommodationbeen enclosed?
9. Mention Type and number of suites/rooms proposed to beset up.
10. Mention authority for allotment of existing accommodationin guest house. Give address, telephone number etc. of theconcerned officer for allotment.
11. Whether a Committee has been formed for running/
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maintenance/ care taking of the existing guest house?Mention its members.
12. Indicate arrangements made for running of existing guesthouse on self sustaining basis.
13. Mention if the proposal has been recommended by theAdvisory Committee formed as per Directorate’s letter no……dated
14. Give details of previous sanctions for setting up andrefurbishing/ up gradation thereafter. Mention whetherUtilization certificates have been furnished to the Directorateand unspent amount, if any, has been refunded.
15. Whether amount of financial assistance sought is basedon competitive rates as per GFR-2005 rules? Enclose copiesof quotations/ rate list for items to be purchased.
(C) For refurbishing of existing guest house
1. Give following details of existing guest house and rent-freeaccommodation in the same town/city. (i) Address, (ii) Datesince when established, (iii) Amount of previous financialassistance (iv)Type wise number of different suites/roomsavailable, (v) Occupancy position during last 3 years.
2. Whether utilization certificate of previous sanction has beenfurnished and balance amount, if any, refunded to the welfarefund?
3. Mention authority for allotment of existing accommodationin guest house. Give address, telephone number etc. of theconcerned officer for allotment.
4. Whether a Committee has been formed for running/maintenance/care taking of the existing guest house?Mention its members.
5. Indicate arrangements made for running of existing guesthouse on self sustaining basis.
6. Whether list of items to be replaced has been enclosed?
7. Mention if the proposal has been recommended by theAdvisory Committee formed as per Directorate’s letter no……dated…
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8. Whether amount of financial assistance sought is basedon competitive rates as per GFR-2005 rules? Enclose copiesof quotations/ rate list for items to be purchased.
(D) For Internal Auditors
1. Whether an official has been made officer-in-charge forreceipt/accounting/custody of goods and materialspurchased for Guest House? If No, an official may bedesignated so for this purpose.
2. Whether a separate dead-stock register for fixed assetssuch as furniture, fixtures, gadgets etc. purchased for GuestHouse from sanctioned amount from Welfare Fund or fromother funds is maintained?
3. Whether a record of items of perishable nature is beingmaintained separately in the dead stock register?
4. Whether the physical stock available in the Guest Housetallies with the records. Mention the discrepancies, if any,in the audit report.
5. Disposal of goods: Has any item been declared surplus orobsolete or unserviceable in the Audit year? If Yes, mannerin which they were disposed off.
6. Whether Allotment register is maintained for allotment ofrooms and receipts of room rent being charged issued?Receipt number, date and amount should bementioned in the register.
7. Check that the following entries in Allotment registerare made:
(i) Name, (ii) Designation, (iii) Basic pay Scale, (iv)Commissionerate and place of posting, (v) Purpose ofvisit- official/personal, (vi) Dates of check-in andcheck-out (vii) number of days of occupancy, (viii) roomrent charged, (ix) Receipt number and date.
8. Whether a statement of accounts for the audit year hasbeen prepared? Mention about viability of running of theGuest House.
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9. Whether the facility is under utilized/optimally utilized orwhether the facility is inadequate to cater to demand?Mention the occupancy in total number of room nightsoccupied during the audit year for each type of room.
10. Internal audit report should contain a para on overallfunctioning / performance of the Guest House includingoccupancy position and suggestions for bringing furtherimprovement.
11. Copy of Internal audit report to be sent to Directorate oflogistics by 31st March every year for inclusion in the AnnualReport on the performance of Welfare funds being submittedto the Governing Body.
3.6 Norms/ Guidelines for grant of financial assistance forsetting up Canteen/ Kitchenettes in Commissionerates
(A) For setting up new canteens
1. The minimum staff strength requiring a canteen facilityshould be 50 (including all categories of staff).
2. Office requiring canteen facility should own the buildingi.e. building should be departmental or it should be ona long term lease.
3. No funds will be sanctioned for Canteens in make shiftbuildings or buildings on short term rental basis.
4. Cases where other Central govt. officers not having anycanteen are housed in the same building will be givenpriority to ensure running of a canteen and its profitability.
5. Proposal shall be accompanied with a sketch layoutplan of the accommodation where proposed canteen isto be set up.
6. No post shall be sanctioned for running the canteen.
7. No funds shall be sanctioned either from the WelfareFund or in the regular budget for meeting recurringexpenditure such as consumables or wages salary ofmanpower/ staff for running the canteen. The canteenshould be self supporting.
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8. Complete details as to how canteen will be run (i.e.whether by outsourcing or run by theCommissionerate’s existing canteen staff) should beprovided along with the proposal.
9. A Committee consisting of Commissionerate’s staff/officials representing different categories should beformed to supervise/monitor running of canteens for theirsmooth/ efficient/ profitable functioning.
10. Amount of financial assistance
S.No. Total staff strength Max. Financial assistance (Rs.)
i Above 500 5,00,000/- or actual whichever is less
ii 250 to 500 3,00,000/- or actual whichever is less
iii 100 to less than 250 2,00,000/- or actual whichever is less
iv 50 to less than 100 1,50,000/- or actual whichever is less
Financial assistance for special equipments like mechanizedvegetable cutter, Dish washing machine, mechanized Floorcleaning equipment, System etc., that may become availablein market and will be helpful in reduction of manual labour andtime consumed in handling large quantities, fuel efficient andhygienic cooking, and water conservation etc. will be consideredon case to case basis on merits.
Any of the above conditions may be relaxed by the GoverningBody in deserving cases, as per merits of individual case.
(B) For refurbishing of existing Canteens
The items provided at the time of setting up of a new canteenare subject to wear and tear. These items require replacementafter 5 years or more. The following guidelines are proposed forrefurbishing of existing canteens.
1. All applications must be accompanied with details ofexpenditure incurred in refurbishing of the Canteen fromWelfare Fund and sources other than Welfare Fund duringthe last five years.
2. Financial assistance for refurbishing of a canteen shall be
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considered after five years or more of the initial setting up ofthe canteen. Subsequent refurbishing shall be consideredafter 5 years or more after the previous sanction.
3. No funds shall be sanctioned either from Welfare Fund or inthe regular budget for meeting recurring expenditure suchas consumables or wages/salary of manpower/staff forrunning the canteen.
4. A Committee consisting of Commissionerate’s staff/officialsrepresenting different categories should be in existence tosupervise/monitor running of canteens for their smooth/efficient/profitable functioning.
5. Amount of financial assistance:
S. No. Total staff strength Max. Financial assistance (Rs.)
i Above 500 Shall be considered on case to casebasis by the Governing Body
ii 250 to 500 1,50,000/- or actual whichever is less
iii 100 to less than 250 1,00,000/- or actual whichever is less
iv 50 to less than 100 75,000/- or actual whichever is less
Financial assistance for special equipments like mechanizedvegetable cutter, Dish washing machine, mechanized Floorcleaning equipment, Steam cooking system etc., that maybecome available in market and will be helpful in reduction ofmanual labour and time consumed in handling large quantities,fuel efficient and hygienic cooking, and water conservation etc.will be considered on case to case basis on merits.
Any of the above conditions may be relaxed by the GoverningBody in deserving cases, as per merits of individual case.
(C) Guidelines for Kitchenettes at offices (staff strength6 to 24)
1. There should not be any canteen facility in the same buildingor in the vicinity.
2. No post shall be sanctioned for running such arrangement.
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3. No funds shall be sanctioned either from Welfare Fund or inthe regular budget for meeting recurring expenditure suchas consumables or wages/salary of manpower/staff or forraw materials for running such arrangements.
4. Such arrangements should be run on self sustaining basisincluding expenses on replacement of crockery.
5. I/C of office shall be responsible for smooth running of thearrangement and inventory of items provided.
6. Replacement of items other than crockery only shall beconsidered after 5 years or more after the previous sanction.
Estimation of cost of items for arrangements of tea/coffee andlight snacks at smaller offices (staff strength 6 to 24)
S.No. ITEM Approx. Cost (Rs.)
1. Fridge 165-200 lt. 15,000/-
2. Gas Connection 5,000/-
3. Gas Stove 5,000/-
4. Oven/Hot case 5,000/-
5. Cooking utensils 2,000/-
6. Crockery 3,000/-
TOTAL 35,000/-
Guidelines for Kitchenettes at offices (staff strength 25 to 49)
1 There should be suitable accommodation available for sittingarrangements for staff in Tiffin Room otherwise only Kitchenettefacility will be provisioned.
2 There should not be any canteen facility in the same building orin the vicinity.
3 No post shall be sanctioned for running such arrangement.
4 No funds shall be sanctioned either from Welfare Fund or inthe regular budget for meeting recurring expenditure such asconsumables or wages/salary of manpower/staff or for rawmaterials for running such arrangements.
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5 Such arrangements should be run on self sustaining basisincluding expenses on replacement of crockery.
6 I/C of office shall be responsible for smooth running of thearrangement and inventory of items provided.
7 Replacement of items other than crockery only shall beconsidered after 5 years or more after the previous sanction.
Estimation of cost of items for arrangements of tea/coffeeand light snacks at smaller offices ( total staff strength 25 to49)
S.No. ITEM Approx. Cost (Rs.)
1. Fridge 165-200 lt. 15,000/-
2. Gas Connection 5,000/-
3. Gas Stove 5,000/-
4. Oven/Hot case 5,000/-
5. Cooking utensils 2,000/-
6. Crockery 3,000/-
7. Tables / Chairs 15,000/-
TOTAL 50,000/-
Estimation of cost of items for setting up a new Canteen
S.No. ITEM Approx. cost (Rs.) For StaffStrength of(250-500) (100-250) (50-100)
1 Fridge 30,000/- 30,000/- 20,000/-2 Gas Connection 5,000/- 5,000/- 5,000/-3 ¾ Burner Cooking Range 20,000/- 20,000/- 10,000/-4 Single Burner Cooking Range 10,000/- 10,000/- 5,000/-5 Hot Case/ Oven 10,000/- 10,000/- 10,000/-6 Grinder 5,000/- 5,000/- 5,000/-7 Mixer 5,000/- 5,000/- 5,000/-8 Working Table/ Board (Kitchen) 10,000/- 7,000/- 5,000/-9 Water Cooler & Aqua Guard 30,000/- 20,000/- 10,000/-10 Water storage containers/Tank 5,000/- 5,000/- 3,000/-11 Raw material containers 5,000/- 5,000/- 3,000/-12 Cooking utensils 10,000/- 7,000/- 5,000/
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S.No. ITEM Approx. cost (Rs.) For StaffStrength of(250-500) (100-250) (50-100)
13. Idly steamer 10,000/- 7,000/- 5,000/-14 Dosa plate 10,000/- 7,000/- 5,000/-15 Electric water boiler / 10,000/- 7,000/- 5,000/-
Tea/coffee vending machine.16 Cutleries 5,000/- 5,000/- 3,000/-17 Plates, spoons, bowls, etc 10,000/- 7,000/- 5,000/-18 Crockery, Trays, etc. 10,000/- 7,000/- 5,000/-19 Service Counter 20,000/- 15,000/- 10,000/-20 Coupon counter 10,000/- 7,000/- 5,000/-21 Cupboards 10,000/- 5,000/- 5,000/-22 Tables & Chairs 50,000/- 30,000/- 15,000/-23 Exhaust chimney 20,000/- 15,000/- 10,000/-24 Fire Extinguisher 10,000/- 10,000/- 10,000/-25 Insect repeller 10,000/- 5,000/- 5,000/-
TOTAL 3,30,000/- 2,56,000/- 1,74,000/-
rounded off to 3,00,000/- 2,00,000/- 1,50,000/-
SUMMARY- FINANCIAL ASSISTANCE FOR CANTEENS
Staff strength Canteen/Tiffin Max. financial Max. financialRoom or assistance for assistance forKitchenette setting up, (Rs.) refurbishing (Rs.)
above 500 Canteen 5,00,000/- or 2,50,000/- oractual which actual which everever is less is less
250 to 500 Canteen 3,00,000/- or 1,50,000/- oractual which actual which everever is less is less
100 to 249 Canteen 2,00,000/- or 1,00,000/- oractual which actual which everever is less is less
50 to 99 Canteen 1,50,000/- or 75,000/- oractual which actual which everever is less is less
25 to 49 Tiffin Room 50,000/- or 25,000/- oractual which actual which everis less is less
6 to 24 Kitchenette 35,000/- or 17,500/- or actualactual which which ever is lessis less
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Check List for Canteens/Tiffin Room/Kitchenette
(A) For setting up a new Canteen/Tiffin room/Kitchenette:
1. Date of establishment of office.
2 Number of staff strength
3 Whether building where facility is required is department’sowned building or rented on long term lease?
4 Details of departmental offices and others with their staffstrength in the same Building/Block or in the immediatevicinity.
5 Is there some other canteen/Tiffin room functioning in theimmediate vicinity or in the same Building/Block?
6 Whether suitable accommodation is available for settingup of new canteen/Tiffin room?
7 Sketch lay out plan of the accommodation where facility isproposed.
8 What is the present arrangement of catering?
9 What are the pressing reasons that the present arrangementcannot be continued?
10 If there is any change in the sanctioned strength or relocationof other offices in the same Building/Block?
11 Details of arrangements how facility will be run. Whetherby outsourcing or by commissionerate’s ownarrangements?
12 Whether a Committee has been formed for running/supervision of the facility? If so details to be given.
13 What is the one time expenditure required to open thecanteen or Tiffin room/Kitchenette?
14 What is the estimated recurring expenditure and how it isproposed to be met?
15 What are safety measures/fire fighting arrangements?
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(B) For refurbishing of existing canteens/Tiffin rooms/kitchenette
1. Date of establishment of existing Canteen.
2. Details of previous sanction(s) from Welfare Fund and/orfrom other fund:
(a) Amount of sanction,
(b) Date of sanction,
(c) List of items/gadgets purchased form the Welfare Fundor regular budget,
(d) List of items available presently.
3. Whether utilization certificate of earlier sanction(s) has been forwarded and un spent amount, if any, refunded?
4. Whether performance report on functioning/ utilization offacility enclosed?
5. Whether Internal Audit/CAG Audit of the facility carried out?If yes, a copy of report to be enclosed.
6. Whether refurbishing has been approved/recommended bythe Canteen Committee and Advisory Committee?
7. Whether List of items with their date of purchase which areproposed for replacement for refurbishing has beenenclosed? If any special gadget is included in the list andjustification for the same has been furnished?
8. Increase in number of staff strength, if any, from the timethe present canteen was established.
9. Whether cost of items is competitive based on quotations/tenders? Copies of quotations/tenders to be enclosed.
10. What are safety measures/fire-fighting arrangements?
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Check list for Auditors for internal audit of Canteensset up/refurbished by grants from Welfare Fund:
1. Whether utilization certificate of earlier sanction, if any, hasbeen sent? Yes / No / Not applicable. If yes, yes attach a copy.If not, reason for delay.
2. Whether purchase / procurement procedure has been as perGFR, 2005.
3. Whether an official has been made officer-in-charge for receipt/accounting/custody of goods and materials purchased forCanteen? If Yes, mention name and designation of the official inthe report.
4. Whether a separate dead-stock register for fixed assets suchas furniture, fixtures etc. purchased for Canteen from sanctionedamount from Welfare Fund or from other funds is maintained?
5. Whether a record of items of perishable nature like crockeryetc. is being entered separately in the dead stock register?
6. Whether the physical stock available in the Canteen tallieswith the records. Mention the discrepancies, if any, in the auditreport.
7. Disposal of goods: Has any item been declared surplus orobsolete or unserviceable in the Audit year? If Yes, manner inwhich they were disposed off.
8. Figure of total sales of food items and beverages during theyear.
9. Whether the facility is under utilized/optimally utilized or whetherthe facility is inadequate to cater to all members?
10. A descriptive para on overall functioning/performance of theCanteen and suggestions for bringing further improvement.
11. Any other comments/matter required to be brought to the notice.
12. Copy of Internal audit report to be sent to Directorate of logisticsby 31st March every year, the abstracts of which will be includedin the Annual Report on the performance of Welfare funds beingsubmitted to the Governing Body.
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3.7 Norms/Guidelines for grant of Financial Assistance fromWelfare Fund for setting up of Crèche inCommissionerates
Crèche Centre will provide day-care services for the children ofdepartmental women officer/staff. Norms for age group of children,number of children, accommodation/space, facilities to becreated, caretaking and safety/security of children, monitoring/supervision of running of Crèche amount of financial assistancefor setting up of new Crèche, refurbishing or up gradation ofexisting Crèches are proposed as under:
(a) Age Group and minimum number of children:
1. Crèche facility should be set up for children in age groupof 90 days to 10 years.
2. Number of children requiring Crèche in the age groupas given at 1 above should be 5 or more.
(b) Accommodation/ space :
1. Accommodation where Crèche is proposed to be setup should be appropriate for number of children needingCrèche facility. Crèche Centre should have a minimumspace of 6-8 sq. ft. per child to ensure that they canplay, rest, and learn without any hindrance.
2. The Centre should be well lighted with adequateventilation.
3. The Centre should have clean toilet and sanitation facilityfor small children.
4. There should be adequate safe play area outside theCentre.
5. The Centre should have a safe and regular drinking waterarrangement.
6. There should be a small kitchen or cooking area forwarming/preparation of food for children. Kitchen/cooking area must be located at a place which is awayfrom the activity area of the children to avoid accidents.
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(c ) Facilities for children :
1. There should be sleeping facilities for children.
2. Essential play material and teaching and learningmaterial must be available to meet the needs of pre-school children.
3. The Centre must be equipped with basic First Aid kitcontaining pediatric medicines for common ailmentslike fever, vomiting etc. and ointments, disinfectants,band aids, cotton wool etc. for minor injuries.
(d) Care taking/security/safety of children:
1. There should be proper arrangements for trained orexperienced Ayahas for taking care of children.
2. The centre should have a chowkidar for safety andsecurity of children.
3. Responsibility should be assigned to a designated staff/officer to maintain stock/record of the equipments/itemsprovided to Creche. Arrangements for annual verificationof equipments/items should also be in place.
(e) Monitoring/supervision/running of Crèche:
1. A Committee having a representative from the womenemployees requiring Crèche facility should be formedfor supervision and smooth running of the Crèche.
2. Crèche should be run on self-sustaining basis. A monthlyfee may be charged from the employees availing theCrèche facility for meeting the running expenses.
3. Along with the proposal for setting up of a Crèche,Commissioner should specify fee to be charged in termsof number of children to meet running expenses.Possibility of entering into contract with a Serviceprovider may also be explored following dueprocedure.
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(f) Financial assistance:
(i) For setting up a Crèche:
• An illustrative List of items to be provided for settingup a crèche at an approximate estimated cost shallbe as given in the List of items.
• For setting up a Crèche, amount of financialassistance shall be decided according to numberof items and type of item to be provided as pernumber of children.
• No financial assistance from Welfare Fund or fromregular budget for paying wages of Ayahas andChowkidar and any other miscellaneous expensesshall be admissible for running the Crèche.
• No funds shall be provided for Civil/Electrical worksfor setting up a Crèche.
• Apart from items mentioned in Annexure’2' any otheritem necessary may be considered on merit oncase to case basis.
(ii) For up gradation of existing Crèche :
1. Request for financial assistance for up gradation(enhancing the capacity) shall be considereddepending on the utilization and demand in termsof number of children.
(iii) For refurbishing of an existing Crèche :
Items like crockery, utensils, Soft carpets, Toys,Mosquitoes net, mattresses, Bed sheets, Pillows,Towels, Toys, tricycles, Baby Walker etc. get worn outor broken over a period of time. Such items are requiredto be replaced after some time of their use. A period of3 years is considered appropriate for replacement ofsuch items.
For replacement of other items such as Refrigerator,Colour TV, Washing Machine, Air Conditioner a periodof 7 years is considered appropriate.
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1. Financial assistance for refurbishing shall beconsidered after 3/7 years or more of setting upthe Crèche depending on the items required forreplacement.
2. Amount of financial assistance shall be 50% of thesanctioned amount of items provided for setting upor actual, whichever is less.
3. The details of expenditure, if any, made during theyears after setting up of Crèche from any othersource/regular budget will be taken into accountwhile considering financial assistance forrefurbishing. Such details should be furnished whileseeking financial assistance for refurbishing.
(g) For all purchases, procedure prescribed under GFR-2005and CVC guidelines must be followed.
List of Items
S. Item Unit cost Scale at which itemsNo. (Approx.) Rs. to be provided
1. Color TV 20,000/- 1
2. Music System 10,000/- 1
3. Refrigerator 15,000/- 1
4. Water Cooler with water 10,000/- 1filter
5. Washing Machine 10,000/- 1(Fully automatic)
6. LPG gas connection and 5,000/- 1Gas stove
7. Microwave Oven 5,000/- 1
8. Fire fighting gadgets 10,000/- As required up toRs. 10,000/-
9. Crockery, utensils, 10,000/- As required up toThermos Flask etc. Rs. 10,000/-
10. Air Conditioner (Split type) 30,000/- as required dependingon size ofaccommodation
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S. Item Unit cost Scale at which itemsNo. (Approx.) Rs. to be provided
11. Room Heaters 1,000/- as required dependingon size ofaccommodation
12. Inverter 20,000/- As required
13. Soft Carpet 5,000/- per As required depending100 sq. ft. on size of
accommodation
14. Cradle 5,000/- 1 each per child up toage of 1 year
15. Children Cot with 5,000/- 1 each per child for ageMosquitoes net group 1 to 12 years
16. Mattresses, Bed sheets, 6,000/- 2 (1+1) sets for eachPillows, Towels, Blanket child
17. Cupboards 5,000/- As required
18. Wooden shelf, Table, 20,000/- As requiredChairs, Shoe Rack etc.
19. Toys, Books, tricycles, 20,000/- As requiredBaby walker etc.
20. Vacuum Cleaner 10,000/- 1
21. First Aid Box 2,000/- 1
TOTAL 2,24,000/- rounded off toRs. 2,25,000/-
Check List for Crèche
(A) For setting up a new Crèche :
1. Date of establishment of office.
2. Number of women employee.
3. Number of children in age group of 90 days to 10 years.
4. Whether building where facility is required is department’sowned building or rented on long term lease?
5. Whether minimum space at the scale of 6 to 8 sq.ft. perchild is available?
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6. Whether accommodation has proper provision for light andventilation?
7. Whether facility of toilet and sanitation facility for smallchildren is available?
8. If adequate safe play area outside the centre is available?
9. Whether adequate regular arrangement for supply of safedrinking water is available?
10. Whether kitchen facility is available? If yes, whether it isaway from activity area of children?
11. How arrangements for Ayahas and Chowkidars for takingcare of children and their safety are proposed to be made?
12. Whether a Committee formed for running/monitoring/supervision of the facility having a representative of eachcategory includes at least one women employee?
13. What are the proposed arrangements for running of thefacility on self-sustaining basis? Indicate monthly fee to becharged from employee.
14. Whether a list of items along with cost, proposed to bepurchased enclosed?
15. Whether above list is as per the requirement of number ofchildren?
16. Whether costs of items are competitive based on quotations/tenders? Copies of quotations/tenders to be enclosed.
17. Details of departmental offices and others with their staffstrength in the same Building/Block or in the immediatevicinity.
18. Is there some other Crèche functioning in the immediatevicinity or in the same Building/Block?
19. Sketch lay out plan of the accommodation where facility isproposed.
20. What is the one time expenditure required to set up thefacility?
21. What is the estimated recurring expenditure and how it isproposed to be met?
22. What are safety measures/fire fighting arrangements?
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(B) For up gradation/refurbishing of existing Crèche:
1. Details of previous sanction(s)
(a) Amount of sanction,
(b) Date of sanction,
(c ) List of items/gadgets purchased form the Welfare Fundor regular budget,
(d) List of items available presently.
2. Whether utilization certificate of earlier sanction has beenforwarded?
3. Whether Feedback report on assessment of functioning/utilization of facility enclosed?
4. Whether Internal Audit/CAG Audit of the facility carried out?If yes, a copy of report to be enclosed.
5. Increase in number of children, in case of up gradation.
6. Whether a list of items along with cost, proposed to bepurchased enclosed?
7. Whether above list is as per the requirement of increase inthe number of children, in case of up gradation?
8. Whether cost of items are competitive based on quotations/tenders? Copies of quotations/tenders to be enclosed.
Check list for Auditors for internal audit of Crèche set up/refurbished by grants from Welfare Fund
1. Whether utilization certificate of earlier sanction, if any, hasbeen sent? Yes / No / Not applicable. If yes, yes attach a copy.If not, reason for delay.
2. Whether purchase / procurement procedure has been as perGFR, 2005.
3. Whether an official has been made officer-in-charge for receipt/accounting/custody of goods and materials purchased forCrèche? If Yes, mention name and designation of the official inthe report.
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4. Whether a separate dead-stock register for fixed assets suchas furniture, fixtures etc. purchased for Crèche from sanctionedamount from Welfare Fund or from other funds is maintained?
5. Whether a record of items of perishable nature like Bed sheets,Towels etc. is being entered separately in the dead stockregister?
6. Whether the physical stock available in the Crèche tallies withthe records. Mention the discrepancies, if any, in the audit report.
7. Disposal of goods : Has any item been declared surplus orobsolete or unserviceable in the Audit year? If Yes, manner inwhich they were disposed off.
8. Whether a register is maintained for charging of fee from parentsof children and receipts of fee being charged issued?
9. Whether the facility is under utilized/optimally utilized or whetherthe facility is inadequate to cater to number of children?
10. A descriptive para on overall functioning/performance of theCanteen and suggestions for bringing further improvement.
11. Any other comments/matter required to be brought to the notice.
12. Copy of Internal audit report to be sent to Directorate of logisticsby 31 st March every year, the abstracts of which will be includedin the Annual Report on the performance of Welfare funds beingsubmitted to the Governing Body.
13. Internal audit report should contain a para on overall functioning/performance of the Crèche indicating total number of childrenwho availed the facility during the year and suggestions forbringing further improvement.
14. Copy of Internal audit report to be sent to Directorate of logisticsby 31st March every year for inclusion in the Annual Report onthe performance of Welfare funds being submitted to theGoverning Body.
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3.8 Guidelines/Norms for setting up/refurbishing of Gym./Recreation/Sports facilities
1. Advisory Committee formed in Commissionerates forrecommending financial assistance from Welfare Fundshould make a survey and satisfy themselves and certifythat adequate number of users availing different equipment/gadget/machine/games, particularly cost intensive, to beprovided under the facility proposed to be set up will beavailable for a period of 5 years or more to ensure that thesuch infrastructure created does not into disuse or idle,consequent to their creation.
2. Staff and/or their dependents should be registered individuallyfor membership to avail one or more of the facilitiesseparately (each indoor/outdoor games/sports and Gym.).
3. Appropriate membership fee for availing each facility shouldbe charged on monthly/quarterly/half-yearly/yearly basis.
4. For running of a Gym., arrangements for using Gym.Equipment/gadgets under supervision of a qualified Trainershould be made to avoid/prevent and accidental injury tousers who are not trained.
5. Arrangements for maintenance/repair of equipmentparticularly Gym. Should be made.
6. Running of sports/recreational/Gym. Centre should be onself-sustaining basis.
7. For better utilization by staff and their family members staffresidential complexes/colonies should be given first priorityfor setting up Gym./Recreation/Sports facilities to the extentpossible.
8. In Commissionerates or other places where there is no staffresidential colony Gym./Recreation, facility may be set upin departmental buildings or in buildings on a long termslease.
9. Sufficient suitable space/accommodation must be availablefor setting up a Gym./Recreation facility.
10. No funds will be sanctioned to creating facilities in makeshift buildings or buildings on short terms rental basis.
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11. No funds shall be sanctioned for any Civil/Electrical Worksin connection with site preparation for the proposed facility.
12. No funds shall be sanctioned for meeting recurringexpenditure such as consumables, maintenance ofequipment/gadgets, or wages salary of manpower/staff forthe facility.
13. Refurbishing/up gradation of the facility shall be consideredafter 5 years or more from the date of previous sanction.
14. Details of amount received and spent during last 5 years, ifany, from regular budget or/and from DOPT/CRSB/or anyother agency/organization to be given.
15. Amount of financial assistance
Purpose At Commissionerate HQ At places other than HQ
For setting up Rs. 4,00,000/- or actual Rs. 2,50,000/- or actualwhichever is less whichever is less
For refurbishing/up Rs. 2,00,000/- or actual Rs. 1,25,000/- or actualgradation after whichever is less whichever is less5 years or more
16. Proposals for setting up of facilities like Lawn Tennis Courts,Swimming Pool, etc., involving substantial expenditure, indepartment’s large residential complexes having flats morethan 200 and where land is available for setting up suchfacility, shall be considered by the Governing Body on caseto case basis on merit.
17. For all purchases, procedure prescribed under GFR-2005and CVC guidelines must be followed.
Any of the above conditions may be relaxed by the GoverningBody in deserving cases, as per merits of individual case.
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List of items proposed for Gym./Recreation/Sports facilitiesand their costs
S.No. Item Approx. Amount (in Rs.)
1. Stepper 12,000/- 6,000/-
2. Jogger 10,000/- 10,000/-
3. Treadmill (motorized) 80,000/- 40,000/-
4. Exer-cycle 10,000/- 10,000/-
5. Balancer 8,000/- 8,000/-
6. Height/Weight measuring equipment 2,000/- 2,000/-
7. Seated Rowing 8,000/- 8,000/-
8. Flat Bench with support 5,000/- 5,000/-
9. Weight Lifting Rod 8,000/- 8,000/-
10. Free Weights 6,000/- 6,000/-
11. Dumb-bell 2,000/- 2,000/-
12. Bench Press 10,000/- 10,000/-
13. Z-Bar 1,000/- 1,000/-
14. Vertical Knee (raise & dipping) 5,000/- 5,000/-
15. Dual twister (seated & standing) 6,000/- 6,000/-
16. Wrist curl 7,000/- 7,000/-
17. High Let-pull down 10,000/- 10,000/-
18. Belt Vibrator 15,000/- 15,000/-
19. Rubber sheet 15,000/- 15,000/-
20. Table-Tennis table 20,000/- 20,000/-
21. Billiard Table 1,00,000/- -
22. Carron, Chess Board etc. 10,000/- 10,000/-
23. Badminton Set 5,000/- 5,000/-
24. Volley Ball 5,000/- 5,000/-
25. Basket Ball 10,000/- 10,000/-
26. Cards Table & Chairs 10,000/- 10,000/-
27. Swings 10,000/- 10,000/-
28. Slides 20,000/- 20,000/-
29. Music System 10,000/- 10,000/-
30. TV 30,000/- 30,000/-
31. Water Cooler 10,000/- 10,000/-
Total 4,60,000/- 2,94,000/-rounded off to 4,00,000/- 2,50,000/-
Note: This calculation is based on current prices taken from invoices receivedfrom Commissionerates.
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Check List for Gym./Recreation/Sports Centre
(A) For setting up a new Gym./Recreation/Sports Centre
1. Date of establishment of office.
2. Total staff strength. Number of staff who will avail the facilityat least for 5 years or more.
3. Whether facility is proposed to be set up in Office/ResidentialComplex?
4. In case of office building, whether building where facility isrequired is department’s owned building or rented on longterm lease (period of lease)?
5. Details of departmental offices and others with their staffstrength in the same Building/Block or in the immediatevicinity.
6. Is there some other such facility functioning in the immediatevicinity or in the same Building/Block?
7. Whether suitable accommodation/space is available forsetting up of facility?
8. Enclose a sketch lay out plan of the accommodation/spacewhere facility is proposed.
9. What is the present arrangement for such facility?
10. What are the pressing reasons that the present arrangementcannot be continued?
11. If there is nay change in the sanctioned strength or relocationof other offices in the same Building/Block, or increase innumber of staff quarters/number of occupants, in case ofup gradation?
12. Details of arrangements how facility will be run. Whetherby outsourcing or by Commissionerate’s ownarrangements?
13. Whether a Committee has been formed for running/supervision of the facility? If so details to be given.
14. What is the one time expenditure required to set up thefacility?
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15. What is the estimated recurring expenditure and how it isproposed to be met?
16. What are safety measure/fire fighting arrangements?
17. What are the arrangements proposed for supervision of aqualified trainer?
18. How the maintenance/repair of machines/gadgets will betaken care of?
(B) For up gradation/refurbishing of existing Gym./Recreation/Sports Centre
1. Details of previous sanction(s)
(a) Amount of sanction,
(b) Date of sanction,
(c) List of items/gadgets purchased from the Welfare Fundor regular budget,
(d) List of items available presently.
2. Whether utilization certificates of earlier sanction has beenforwarded?
3. Whether Feedback report on assessment of functioning/utilization of facility enclosed?
4. Whether Internal Audit/CAG Audit of the facility carried out?If yes, a copy of report to be enclosed.
5. Increase in number of children, in case of up gradation.
6. Whether a list of items along with cost, proposed to bepurchased enclosed?
7. Whether above lists is as per the requirement of increasein the number of users, in case of up gradation?
8. Whether cost of items is competitive based on quotations/tenders? Copies of quotations/tenders to be enclosed.
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Points to be covered during internal audit of Gym./ Recreation/Sports Centre set up/ refurbished by grants from Welfare Fund
1. Whether utilization certificate of earlier sanction. If any, hasbeen sent? Yes/ No/ Not applicable. If yes, attach a copy. Ifnot, reason for delay.
2. Whether purchase/ procurement procedure has been as perGFR, 2005.
3. Whether an official has been made officer-in-charge for receipt/accounting/ custody of goods and materials purchased forCanteen? If no, an official may be designated so for this purpose.
4. Whether a separate dead-stock register for fixed assets suchas furniture, fixtures, gadgets etc. purchased for Gym./Recreation/ Sports Centre from sanctioned amount from WelfareFund or from other funds in maintained? If No, a separate dead-stock registers to be made.
5. Whether a record of items of perishable nature like etc. ismaintained in a separate register? If No, a separate register forperishable shuttle cocks/ balls etc items should be made.
6. Whether inventory for fixed assets is being verified at least oncein a year? If Yes, whether goods/ material found in goodconditions during physical verification and deficiencies/surpluses, if any, noticed? Deficiencies/ surpluses investigatedand brought to account? Copy of physical verification reportcarried out previously should be forwarded with the Internal auditreport. It No, system of physical verification should be started.
7. Disposal of goods: If any item declared surplus or obsolete orunserviceable? If Yes, How disposal of the same has been done?Any amount recovered by way of auction/sale of obsolete/ surplusitems should be refunded to the Welfare Fund.
8. A membership register should be maintained and receipts offee being charged issued?
9. Whether the facility is under utilized/ optimally utilized or thefacility over stressed due to high/over utilization?
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a. In case of under utilization, for continuation of the facilitywhat measures are proposed to be taken to improveutilization of the existing facility?
b. If the continuation of the existing facility is being reviewed?If so, when report of review is likely to be ready?
c. In case the facility is over stressed due to high/over utilizationwhat steps need to be taken up gradation/ capacityenhancement for easing the stress on the facility?
10. Any other comments/ matter required to be brought to thenotice.
11. Internal audit report should contain a para on overall functioning/performance of the Gym./ Recreation/ Sports Centre includingtotal number of members who availed the facilities during theyear and suggestions for bringing further improvement.
12. Copy of Internal audit report to be sent to Directorate of logisticsby 31st March every year for inclusion in the Annual Report onthe performance of Welfare funds being submitted to theGoverning Body.
3.9 Guidelines for Cash Awards for winning medals/civilianawards in sports and financial assistance for participationin sports (w.e.f. 27.02.2004)
Amount of Cash Awards for winning medals
(A) For Individual participation
S.No. Sport Event Medal
Gold Silver Bronze
1 Olympics/World Cup Rs. 10.0 lac Rs. 6.0 lac Rs. 4.0 lac
2 Commonwealth/Asian Games Rs.3.0 lac Rs. 2.0 lac Rs. 1.0 lac
3 South Asian Federation/ Rs. 1.0 lac Rs. 0.50 lac Rs. 0.20 lacSAARC/ Afro-Asian Games
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(B) Team Participation (awards for individuals)
S.No. Sport Event Medal
Gold Silver Bronze
1 Olympics/World Cup Rs. 5.0 lac Rs. 3.0 lac Rs. 2.0 lac
2 Commonwealth/Asian Games Rs.1.5 lac Rs. 1.0 lac Rs. 0.50 lac
3 South Asian Federation/ Rs. 1.0 lac Rs. 0.50 lac Rs. 0.20 lacSAARC/ Afro-Asian Games
(C) Coaches 50% of the award admissible t individual sportspersons
(D) Civilian Awards
(i) Padamshree Rs. 5.0 lacs
(ii) Arjuna Award/Dronacharya Award Rs. 1.0 lac
Financial assistance for participation in sports events/competitions
Financial assistance could be considered in order to enableDepartmental officers/staff/teams for participation in the followingsports events subject to the conditions that none of the bodiesconducting the sports events or competitions are commercialorganizations:
(i) Sports events or competitions conducted under the aegis ofany International Organization like UNO, WCO etc.
(ii) Sports events or competitions organized by any sportsorganization out side India which is affiliated to or registeredwith the International Apex Organization of eh correspondingsports.
(iii) Sports events or competitions organized in India by anyorganization which is affiliated to or registered with the relevantsports Federation at the National level.
(iv) Sports events or competitions as approved by the Central Boardof Excise & Customs.
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4.0 List of Common facilities
4.1 List of Hospital recognized under CS (MA)/CGHS Rules fortreatment without paying advance money
S. Commissionerate Name of Hospital FacilitiesNo.
1 CCE-I, Kolkata Behala Balananda For providing facility ofBrahmachari Hospital reservation of 2 cabin& Research Centre, Beds & 2 GeneralKolkata Beds; Treatment at
CGHS rates.
2 CCE-I, Bangalore Wockhardt Hospital & Reservation of twoHeart Institute, beds; Treatment atBangalore CGHS rates.
3 CCE, Cochin (i) M/s Amrita Institute Reservation of 2 beds.of Medical Science &Reasreach Centre,Cochin
(ii) M/s P.V.S. MemorialHospital Ltd., Cochin
4 CCE, Pune Ruby Hall Clinic, Pune Reservation of 2 beds(one AC & One Non-AC), Treatment atCGHS rates
5 CCE, Mangalore Kasturbha Medical Reservation of 2 bedsCollege & Hospital,Mangalore
6 CCE, Jamshedpur Tata Main Hospital, Facility of instantJamshedpur accommodation &
treatment inemergency casewithout any specificreservation of beds.Treatment at CGHSrates.
7 CCE & C, Belgaum M/s KLES Hospital, Reservation of 2 beds.Belgaum Treatment at CGHS
rates.
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4.2 List of Guest Houses
DETAILS OF GUEST HOUSES SET UP/FURNISHED FROMWELFARE FUND AS ON 01.01.2008
S.No. Commissionerate Place
1 Ahmedabad, CCE-I Mamnagar
2 Allahabad, CCE Allahabad
3 Amritsar, CC (i) Dalhousie(ii) Amritsar
4 Aurangabad, CC &CE (i) CIDCO(ii) Aurangabad
5 Bangalore, CCE-I (i) Madiwala(ii) Kormangala
6 Belgaum, CCE Belgaum
7 Bhopal, C & CE Bhopal
8 Bholpur, CC & CE Bholpur
9 Calicut, CC &CE Kannur
10 Chandigarh, CCE (i) Sector-17(ii) Sector-29
11 Chennai, CC Anna Nagar
12 Chennai, CCE-I Chennai
13 Coimbatore-I (i) Coimbatore(ii) Pollachi
14 Daman, CC&C Vapi
15 Delhi, CC (I&G), NCH NCH, New Delhi
16 Delhi, CCE-I A.G.V. Delhi
17 Goa, CC&C (i) Panaji(ii) Sinquerim(iii) Miramar
18 Hyderabad, CC&CE-I Mehdipatnam
19 Indore, CCE Indore
20 Jaipur, CCE-I (i) Bharatpur(ii) Bhiwadi(iii) Jawahar Nagar(iv)Vidhyadhar Nagar(v) Udaipur
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S.No. Commissionerate Place
21 Jamshedpur, CCE (i) Sakchi(ii) Bistupur
22 Jodhpur, CC (i) Ratanada(ii) Jaisalmer
23 Kandla, CC (iii) CH, Kandla
24 Kanpur, CC & CE (i) Laxman Bagh (Kanpur)(ii) Vaishali (Agra)
25 Kolkata, CC, (Air & Admn) (i) CH, Kolkata(ii) Haldia
26 Kolkata, CCE-IV Golf Green
27 Lucknow, CC(P) Hazratganj
28 Ludhiana, CCE Rishi Nagar
29 Mangalore, CCE Karwar
30 Meerut,CCE-I (i) GH-I, Mngalpandey Nagar(ii) GH-II, Mangalpandey Nagar(iii) GH-III, Mangalpandey Nagar(iv)Dehradun(v) Saharanpur
31 Meerut-CCE-II Haldwani
32 Numbai, CC(G) NCH, Ballard Estate
33 Mumbai, CC(P) (i) Bandra(ii) Bassein(iii) Alibag
34 Mumbai, CCE-I (i) Churchgate(ii) Malad
35 Mysore, CCE Mysore
36 Nagpur, CC&CE Nagpur
37 Patna, CCE (i) Patna(ii) Muzaffarpur
38 Pune, CCE-I (i) Heritage G/H(ii) ICE House
39 Pune, CCE-II Sangli
40 Pune. CCE-III Solapur
41 Raipur, CC&CE Tikrapara
42 Rajkot, CC&CE Rajkot
43 Ranchi, CCE Bokaro
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S.No. Commissionerate Place
44 Shillong, CC(P) (i) Shillong(ii) Guwahati
45 Shillong, CCE (i) Shillong(ii) Guwahati
46 Tirupati, CC&CE Tirupati
47 Trichy, CC (i) Rameswaram(ii) Kanyakumari
48 Trichy, CCE (i) Trichy(ii) Tanjavur
49 Tuticorin, CC CH, Tuticorin
50 Vadodara, CCE-II Halol
51 Vizag, CC Vizag
52 ADG, DRI, Cochin Kaloor
53 ADG, DRI, Chennai Chennai
54 DRI, Kolkata (i) Krishnanagar (Guwahati)(ii) Oak land (Shillong)(iii) Imphal
55 ADG, NACEN, Mumbai Bhandup
56 Gwalior, NCB (i) Gwalior(ii) Neemuch(iii) Indore
57 Patna, CC(P) Motihari
58 Bhubneswar-CCE-I (i) Bhubaneswar(ii) Paradeep(iii) Puri
59 Nasik, CCE Sshyedri Nagar
60 Chennai, CCE-III Hosur
61 Trichy, CCE Ramnad
62 Vadodara, CCE-I Vadodara
63 Vizag, CCE-I Sand Hills
64 DG NACEN Faridabad
65 ADG, CEI Chennai Chennai
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Details of Guest Houses Setup/Furnished by Commissioneratesas on 01.01.2008
S.No. Commissionerate Place
1 Chennai, CCE-I K.K. Nagar
2 Chennai, CCE-III (i) Villore GH-I(ii) Villore GH-II
3 Dibrugarh, CCE (i) Milan Nagar(ii) Milan Nagar(VIP)
4 Guntur, CCE Guntur
5 Haldia, CCE Port Blair
6 Indore, CCE Ujjain
7 Kolkata CC (Air & Admn) Midnapore
8 Kolkata, CCE-II (i) Gangtok(ii) Darjeeling
9 Madurai, CCE (i) Meenambalpuram(ii) Bibikulam
10 Nhava Sheva CC(Export) Raigad
11 Puducherry, CCE Puducherry
12 Raigarh, CCE Belapur
13 Salem, CCE (i) Rode(ii) Udagamandalam
14 Shillong, CC(P) Karimganj
15 Tirunelveli, CCE Tinkasi
16 Trivandrum Trivandrum
17 Vadodara, CCE-II Bharuch
18 Belapur, CCE Belapur
19 Mumbai CC(G) (i) Matunga(ii) Powal
20 Cochin, CC Wellingdon, Cochin
21 Tirupati Balaji, Colony, Tirupati
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4.3 List of Hotels/Rest Houses for rent-free accommodation
S.No. Commissionerate Location of the Hotel
1 CCE, Madurai (i) Kadalkanal(ii) Rameswaram(iii) Kanyakumari(iv) Mahabalipuram(v) Ooty
2 CCE & C, Trivendrum (i) Sabarimala Temple(ii) Swagath Holiday Resorts, Kovalam
3 CC & CE, Cochin International Hotel, Cochin
4 CCE, Mysore Hotel Sandesh The Price, Mysore
5 CCE, Calicut Hotel Hyson Heritage, Kozhikode
6 CCE, Jalandhar (i) M.K. Hotel, Amritsar(ii) The President Hotel, Jalanshar
7 CCE, Meerut-II (i) Rest House, KMVN Ltd., Nainital(ii) Rest House, KMVN Ltd., Kausani(iii) Rest House, KMVN Ltd., Raniket
8 CCE, Allahabad Hotel Surabhi International, Varanasi
TTDC- Tamil Nadu Tourism Development Corporation.KMVN- Kumaon Mandal Vikas Nigam Ltd. (KMVN Ltd.)
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4.4 GOVERNING BODY OF THE CUSTOMS & CENTRAL EXCISEWELFARE FUND
Governing body of the Customs & Central Excise Welfare Fundcomprises of the following:
(i) Chairman - Convener
(ii) Member (Cus. & Cx.) - Member
(iii) Member (P&V) - Member
(iv) Member (Customs, I &RI) - Member
(v) Member (L&J) - Member
(vi) Member (Budget & Computerization) - Member
(vii) Member (Service Tax) - Member
(viii) Financial Advisory (Finance) - Member
(ix) Additional Director General, DGHRD - Member(Infrastructure & Welfare) Secretary
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D.O.F.No. 712/167/HRD/WF/09 Dated: 30.09.2010
Dear
Subject: Proforma to be filled in by the CommissionerateOffice while forwarding applications for Cash AwardScheme- reg.
During the processing of applications for the Cash AwardScheme for Academic Year 2008-09 (Board Examination 2009), itwas observed that the proposals forwarded by the variousCommissionerates on the recommendation of the AdvisoryCommittee were not properly categorized as is required to be done.In the absence of proper categorization by the concernedCommissioners, further processing of the proposals takes a longertime. In order to minimize the time required for processing eachapplication under the Cash Award Scheme the DG (HRD’s) officehas formulated a proforma as enclosed (Annexure-I). TheCommissioners are henceforth required to forward the AdvisoryCommittee’s report along with the enclosed proforma.
2. Further, it has been observed that many a time, the applicantssubmit computerized mark sheets which are not attested. Castecertificates are found to be in the regional language and translationof the same at this end is not possible. The Commissioners arehenceforth required to forward the proposals for the Cash AwardScheme along with duly attested mark sheets and caste certificatesduly translated in English/Hindi for ease of processing. Allcertificates/mark sheets forwarded by the Commissionerates, willbe duly verified and certified as correct by the Commissioner whileforwarding the application.
With
Yours
Encl: As above -Sd-(Sandhya Baliga)
All Chief Commissioners/Director Generals
All Commissioners/Additional Director Generals
Copy for information forwarded to:
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143
7.0 DIRECTORATE GENERAL OF HUMAN RESOURCEDEVELOPMENT
Drum Shape Building, 5th Floor, I.P. Estate,New Delhi-110002
Name Designation Office Residence
Ms. Sandhya Baliga Director General 011-23378201 011-2688938011-23379154 (D)011-23378210 (Fax)
Ms. Pratibha Bajaj Sr.PS 011-23378201 011-24677179
INFRASTRUCTURE AND WELFARE WINGCustoms & Central Excise, Drum Shape BuildingI.P.Bhawan, I.P. Estate, New Delhi-110002
Ms. Krishna A. Mishra ADG 011-23378563 011-26176210011-23378614
Ms. Pritpal Kaur Bedi PS 011-23378563 9811978182011-23370914 (Fax)
Shri G.K. Dixit Addl. Director 011-23370926 011-26433564
Shri R.K. Mittal Dy. Director 011-23378196 09914435465
HUMAN RESOURCE MANEGEMENT WINGCustoms & Central Excise, 507/8, Deep Shikha BuildingRajendra Place, New Delhi-110008
Shri M.S. Arora ADG 011-25710483 011-25754015011-25741163011-25729871 (Fax)
Shri Ashok Kumar PS 011-25710483 9868240281
Shri Neerav Kumar Addl. Director 011-25733146 011-25743553Mallick
Ms. Minu Pramod JD 011-25761008 9910197253
Urmil PS 011-25761008 011-25740719
B.D. Singal Dy. Director 011-25733169 9350460114
