Development of MEOSAR Beacons

Development of MEOSAR Beacons

Fundamental Elements Webinar, 29th March 2017

Carmen Aguilera, Aviation and H2020 Coordinator

Manuel Lopez, Technology officer – Maritime and SAR applications

Alexandru Sterian, Financial Officer

Alina Hriscu, Market Development Officer

1This presentation can be interpreted only together with the oral comments accompanying it

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• Participants’ microphones are muted. To avoid any echo, please switch off your microphone.

• Make sure your speakers or headphones are switched on, and turn up the volume.

• To interact you can use the common chat room. Questions to individual participants will not be answered.

• Your questions will appear anonymously to the other participants

Before we start – way of working (1/2)

• Questions are collected and addressed at the end of the session, if time allows it.

• All questions and answers will be published on the GSA website in order to guarantee the equal treatment of tenderers/applicants.

• Slides and clarifications will be available in due course online after this webinar.

• After the information session, you will receive a short satisfaction questionnaire, please fill it in.

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Before we start – way of working (2/2)

CALL BACKGROUND

TECHNICAL SCOPE

ELIGIBLE PARTICIPANTS

HOW TO PREPARE YOUR PROPOSAL

GRANT AGREEMENT

Q&A TIME

Agenda

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SAR/Galileo Initial Service declaredoperational by EC on 15th December 2016

Detailed Performances are defined on the SAR/Galileo Service Definition Document (availableon www.gsc-europa.eu )

– Single Burst Detection Probability > 90%

– Location Probability after 10 min > 98%

– Probability of Location Accuracy higher than5km after 10 min > 95%

– SAR Ground Segment Availability > 95%

http://www.gsc-europa.eu/

• The implementation of Return Link Service (RLS) to acknowledge the reception of distress signals is welldefined in the EU GNSS Regulation (EU) 1285/2013

• The implementation of the RLS has been deeplycoordinated with Cospas-Sarsat since 2007 in the frame of the MEOSAR preparation:

‒ Agreement on the message protocols in the beaconstandard (T.001/T.007)

Programmatic Context and RLS Architecture

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Return Link Service planning

Return Link Service planned to be operational end of 2018 Start with Acknowledgment Service Aligned with Cospas-Sarsat MEOSAR IOC

Upgrade of RLSP will be developed based on the needs

OBJECTIVES OF THE CALL

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1. Secure the availability of commercial products from European manufacturers of MEOSAR Beacons compatible with the Return Link Service capabilities implemented by Galileo

2. Develop and test Galileo based MEOSAR Location Protocol beacons (ELT, EPIRB and PLB) according to C/S T.001

3. Obtain the type approval according to C/S T.007

Objectives of the call

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Galileo RLS ready beacons in the market by Service Declaration

Proposals can address development of one or more (beacons type):

1. Personal Location Beacons (PLBs)

2. Emergency Position-Indicating Radio Beacon (EPIRB)

3. Emergency Locator Transmitter (ELT) and Distress tracking ELT

Type of beacons

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• Design and develop the beacon(-s) according to C/S T.001

• Test the beacon(-s) and obtain type approval as specified in C/S T.007

• Perform dissemination activities in specialised publications (e.g. professional magazines/journals,conferences proceedings, standardisation reports, etc).

Requirements to all proposals (=all beacons types)

MANDATORYMUST BE IN

ANY PROPOSAL

a) Return Link Service (RLS) function (required)

b) Internal GNSS position source (required)

c) RLS location protocol to encode the position data (required)

d) RLS indicator (required)

e) Automatic activation on indication of emergency (required in ELTs and EPIRBs)

f) Cancellation function (required in ELT DT, optional for other beacons)

C/S T.001 minimum capabilities

REQUIREDMUST BE IN

ANY PROPOSAL

+ Additional requirements per beacon type

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Activity area or Beacon type Additional activity to be included or additional requirement

PLB • Assess suitability of required and optional functionalities in C/S T.001

• Power consumption optimisation

• How to reduce false alarms rate

EPIRB • Assess suitability of required and optional functionalities in C/S T.001

• Float beacon types

ELT DT and ELT • Compliance with the ICAO GADSS

• Assess suitability of required and optional functionalities in C/S T.001

• Analysis of a potential implementation of the remote in-flight activation

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• Advanced uses of Return Link capability

• Use of Galileo signal to compute the position

• False alerts reduction methodology

• Contribution to standardisation

• …

KEY TO AWARD

Other Innovation Elements

1. Work plan (including project workflow)

2. System and operational requirements document, including those specified in sections 2.1 and 2.2.

3. Preliminary technical architecture and beacon(-s) design

4. Detailed architecture of the beacon(-s)

5. Test plan, cases and procedures

6. Test reports

7. User Manual

8. Dissemination and business plan

9. Dissemination documents and multi-media

10. Type-approval certificate of the beacon(-s)

Minimum set of deliverables to be included in the proposal

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Evaluation: Award criteria

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DESCRIPTION WEIGHT

LEVEL OF RELEVANCE AND CREDIBILITY OF THE PROPOSAL

(e.g. Galileo differentiators use, methodology, innovation, integration and testing etc.)

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IMPACT IN TERMS OF ECONOMIC AND PUBLIC BENEFITS DERIVED FROM THE PROPOSAL

(e.g. user benefit, false alert, fostering Galileo use, business plan, dissemination plan, etc.)

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COHERENCE AND EFFECTIVENESS OF THE WORK PLAN

(e.g. schedule, effort, tasks distribution, etc.)30

If a total score lower than 55 points or a score lower than 50% for any of the above three criteria is obtained, the proposal will not be evaluated further and will be rejected

Call timeline (indicative)

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Stage Deadline

Publication of the call 28 February 2017

Deadline for request for clarifications 5 May 2017

Publication of the clarifications 16 May 2017

Deadline for submission of applications 31 May 2017

Evaluation period June 2017

Information to applicants on the outcome of theevaluation

July 2017

Signature of the Grant Agreement September 2017

• Maximum total budget allocated to the call: EUR 4.000.000

• Maximum number of projects: 4

• Indicative EU financing per project up to: EUR 1.000.000

• Maximum EU financing rate of eligible costs: 70%

• Maximum duration of the action: 2 years

Budget allocation and duration

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ELIGIBLE PARTICIPANTS

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• Applications by legal persons (consortia or mono-beneficiary) established1 in and/or natural person(s) being nationals of any of the EU Member States, Switzerland or Norway.

1 Legal persons are considered to be established in the EU when they are formed in accordance with the law of an EU Member State, Norway or Switzerland, and have their central administration, registered office or principal place of business in an EU Member State, Norway or Switzerland.

• Applicants: active in the development and/or integration and/or manufacturing of MEOSAR beacons, GNSS components, receivers, antennas and/or expert in the field of GNSS Research and development.

Eligible applicants

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Participation conditions

‒ Single or multiple applicants (consortia)

‒ If consortium:

‒ Minimum 2 applicants, out of which the coordinator shall be a legal person

‒ Composition of the consortium: applicants can be from any eligible countries

HOW TO PREPARE YOUR PROPOSAL

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The Administrative package

The Technical package

The Financial package

Summary of the proposals

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Summary of the proposals

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FORM CONTENT CO-ORDINATOR CO-APPLICANT(S)

A1 PROPOSAL OVERVIEW X

A2 PROPOSAL SUMMARY X

A3 COORDINATOR PROFILE X

A4 CO-APPLICANT PROFILE X

A5 DECLARATION OF HONOUR X X

A6 FINANCIAL CAPACITY X X

B1 TECHNICAL PROPOSAL X

B2 OPERATIONAL CAPACITY X X

C1 PRELIMINARY BUDGET X X

ADMIN

PACKAGE

TECHNICAL

PACKAGE

FINANCIAL

PACKAGE

Admin package:

WHO does WHAT?

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FORM CONTENTSingle applicant / Co-ordinator

Co-applicant(s)Affiliated

entity

A1PROPOSAL

OVERVIEWX

A2PROPOSAL

SUMMARYX

A3COORDINATOR

PROFILEX

A4CO-APPLICANT

PROFILEX

A5DECLARATION OF

HONOURX X X

A6 FINANCIAL CAPACITY X X X

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Admin package – overview of forms

Cover page

It serves 2 purposes:

COVER PAGE (TO BE FILLED BY THE COORDINATOR + GSA)

Checklist for the applicants: list of the submission set +

number of docs to be submitted

Basic information on the Proposal for GSA: project

acronym and consortium composition + receipt of the

documents.

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Form A1 & Form A2

Contact details: Name/Surname, Organisation, ..

Proposal Abstract: high level description of the proposed technical solution

About the participants: name, role in the project and represented country

FORM A1. PROPOSAL OVERVIEW (TO BE FILLED BY THE COORDINATOR)

FORM A2. PROPOSAL SUMMARY (TO BE FILLED BY THE COORDINATOR)

Objectives of the proposal: target of the proposal, including value proposition and benefit for the users

Description of the work: high level project’s workflow

Milestone and Expected results

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Form A3 & Form A4FORM A3. COORDINATOR / SINGLE APPLICANT PROFILE(TO BE SUBMITTED BY THE COORDINATOR WITH: LEGAL ENTITY AND FINANCIAL IDENTIFICATION FORMS)

Legal Information: LEF (Legal Entity Form: private or public company, registration info)

Financial Identification: (FIF) banking details and account holder’s info

Power of attorney: to commit the company/organisation

Information on co-financing: how the applicant would do it? under which form?

Previous EU contracts/grants: to check the no-double payment principle.

Stamp: in UK it’s not common however for admin purposes EC needs it!

FORM A4. CO-APPLICANT PROFILE(TO BE FILLED BY THE CO-APPLICANTS WITH: LEGAL ENTITY FORM)

Same as for Coordinator: to be filled by the co-applicant.

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Form A5 & A6FORM A5. DECLARATION OF HONOUR(TO BE SUBMITTED BY ALL APPLICANTS – INCLUDING AFFILIATED ENTITIES)

It serves to check the exclusion and selection criteria

Generic text used by EU.

(The template was made after the amendment of the EU Financial Regulations as of 1 Jan 2016.)

If requested consider to start early enough collecting all the evidences; since might be time consuming

FORM A6. FINANCIAL CAPACITY

(TO BE SUBMITTED BY ALL APPLICANTS – INCLUDING AFFILIATED ENTITIES)

Technical package:

WHO does WHAT?

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FORM CONTENTSingle applicant /

Co-ordinatorCo-applicant(s)

Affiliated entity

B1TECHNICAL

PROPOSALX

B2OPERATIONAL

CAPACITYX X X

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Technical package

• Every proposal shall be assessed against the criteria set out in the relevant Call for Proposal.

• In particular, for the technical package:

The Technical proposal (B1 Form) shall be assessed against the AWARD criteria (CfP sect. 9)

The Operational capacity (B2 Form) shall be assessed against the SELECTION criteria (CfP sect. 8.2)

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Technical package – overview of forms

Form B1

The co-ordinator, on behalf of the consortium, shall

submit the TECHNICAL PROPOSAL.

1. CONCEPT and APPROACH (max. 30 pages)

2. EXPECTED IMPACT (max. 10 pages)

3. IMPLEMENTATION (max. 20 pages)

4. TECHNICAL ANNEXES

1. This section shall contain, as minimum:

Description of the proposed technical solution and its compliance with the CfP’s objectives

Technology involved (focusing on innovation elements), E-GNSS differentiators, etc.

Description of the applied methodologies which shall be used in the implementation of the action

The feasibility of the proposal targeting market implementation

Considerations about the engagement of the key stakeholders (e.g. chipset manufacturer, system integrator, service provider, etc.)

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Form B1: Concept and approach

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Form B1: Expected impact

2. This section shall at least address the following topics:

Which benefits to the user will derive from the implementation of the project? Which additional applications shall be enabled?

Elaboration of a Preliminary Business Plan, describing the strategy to exploit the results.

Elaboration of a Preliminary Dissemination Plan, establishing the measures to disseminate the achievements of the project among relevant stakeholders in the appropriate phases of the project

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Form B1: Implementation (1/2)

3. Structured section guiding the applicant through the following points:

Work Plan definition Work Packages: description, effort, resp., objectives, etc. WP schedule: Gantt chart, or similar WP inter-dependencies: Pert chart, or similar List of Deliverables (e.g. specification, report, demo kit, etc.)

Project management Milestones, and relevant decision making Preliminary Risk register

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Form B1: Implementation (2/2)

3. Structured section guiding the applicant through the following points:

Consortium as a whole: Partners complementarity Tasks allocation Effectiveness in the project execution and to target

commercialisation

Project’s Resources: Planned staff effort Other Direct Costs Subcontracting Budget overview

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Form B1: Technical annexes

4. Table to be filled out with the following information:

Partners name (Organisation/Company)

Company category (e.g. Research institute, chipset manufacturer, other)

Country

Legal person: origin meaning “established”: having a registered office OR central administration OR principal place of business in one of those countries.

Natural Person: citizenship

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Form B1: Operational capacity

Every applicant (coordinator and co-applicants), shall

submit the OPERATIONAL CAPACITY Form.

Objective: to demonstrate compliance with SELECTION criteria set out in the CfP

Ref. CfP section 8.2 – “Applicants must show they have the operational (technical and management) capacity to complete the activities to be supported by this Call for Proposal and must demonstrate their capacity to manage the activities corresponding to the size of the project for which the grant is requested.”

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FORM CONTENT CO-ORDINATOR CO-APPLICANT(S)

A1 PROPOSAL OVERVIEW X

A2 PROPOSAL SUMMARY X

A3 COORDINATOR PROFILE X

A4 CO-APPLICANT PROFILE X

A5 DECLARATION OF HONOUR X X

A6 FINANCIAL CAPACITY X X

B1 TECHNICAL PROPOSAL X

B2 OPERATIONAL CAPACITY X X

C1 PRELIMINARY BUDGET X X

ADMIN

PACKAGE

TECHNICAL

PACKAGE

FINANCIAL

PACKAGE

Financial package:

WHO does WHAT?

• Filled in with figures from your annual (audited) accounts

• GSA calculates ratios (e.g. profitability, indebtedness, financial independence)

• Used to assess your financial viability

Not applicable to public bodies and international organisations

Financial package – overview of forms

Form A6: Financial capacity (1/2)

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If outcome of the check is not satisfactory and in any other case GSA can:

• request further information

• propose a grant agreement without pre-financing

• propose a grant agreement with a pre-financing paid in instalments;

• propose a grant agreement with a lower percentage of a pre-financing;

• propose a grant agreement with a pre-financing covered by a bank guarantee

• reject the application

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Form A6: Financial capacity (2/2)


Form C1: Estimated budget

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Project Name Participant Name

Project Acronym

Estimated eligible direct costs

Estimated eligible indirect

costs Total estimated eligible costsTotal requested GSA grant

(EUR) (EUR) (EUR) (EUR)

A B C = A +B D = 70% x C

Direct eligible costs (Numbering of categories as in "Eligible Costs for

the grants" section 12.2 of the Call for Proposals -

apply the rules detailed thereunder)

declared on the basis of flat rate of 7%

of 1. + 2. without costs of

subcontractors, costs of third parties

not working on beneficiary premises,

and cost of financial support to 3rd

parties

Total requested GSA grant at the

maximum reimbursment rate of 70% of

total costs

1.1 Personnel under direct empl. contract 0.00 € 0.00 € 0.00 € 0.00 €

1.2 Personnel under other than under empl.

contract (in-house consultants) 0.00 € 0.00 € 0.00 € 0.00 €

Sub-total for cost category 1 0.00 € 0.00 € 0.00 € 0.00 €

2.1 Travel costs 0.00 € 0.00 € 0.00 € 0.00 €

2.2 Costs for equipment and other assets

procured for the action

2.2 a) Costs for equipment and other assets

procured for the action: Full purchase costs

2.2 b) Costs for equipment and other assets

procured for the action: Depreciation costs0.00 € 0.00 € 0.00 € 0.00 €

2.3 Costs for equipment or other assets not

procured but used for the action (depreciation

costs)

0.00 € 0.00 € 0.00 € 0.00 €

2.4 Costs for rental or lease of equipment or

other assets only to the portion of use and

limited to the duration of the action

0.00 € 0.00 € 0.00 € 0.00 €

2.5 Costs for use of technical facilities or

laboratories 0.00 € 0.00 € 0.00 € 0.00 €

2.6 Costs for consumables and supplies 0.00 € 0.00 € 0.00 € 0.00 €

2.7 Costs arising directly from requirements

imposed by the grant agreement0.00 € 0.00 € 0.00 € 0.00 €

2.8 Costs entailed by subcontracts as

described in the proposal0.00 € Not applicable 0.00 € 0.00 €

2.9 costs of financial support to third parties

2.10 Duties, taxes and charges paid by the

beneficiary0.00 € 0.00 € 0.00 € 0.00 €

Sub-total for cost category 2 0.00 0.00 € 0.00 € 0.00 €

Total direct eligible costs 0.00 €

Total indirect eligible costs 0.00 €

Total eligible costs 0.00 €

5. Total EU contribution 0.00 €

Not applicable in this call for proposals

ESTIMATED BUDGET

Not applicable in this call for proposals

Estimated eligible costs of the action and GSA contribution (Table 1)

1. PERSONNEL COSTS

2. OTHER DIRECT COSTS

• During evaluation it will be checked:

‒ Staff effort – in relation to estimated budget for personnel

‒ Description of other direct costs

‒ List of subcontracts

‒ Cumulative budget overview


Form B1: Technical proposal

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The amounts should fit with amounts in C1 Form

• 3 payments in total:

‒ Pre-financing 30%

‒ Interim payment up to 40%

‒ Final payment (30-70%)

Payment scheme

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• When the tasks in B1 cannot be done by the consortium

• Principles:

‒ Best value for money or the lowest price

‒ No Conflict of Interest

‒ May only cover a limited part of the action and can not cover the core activities

‒ Necessary for implementation

‒ Stated in the proposal and in estimated budget

Subcontracting among beneficiaries is not possible!

Subcontracting

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GRANT AGREEMENT

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Draft Grant Agreement

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• NOT part of the submitted proposal

• Please read it before submitting a proposal!

• It contains important elements on payments, reporting, IPR etc.

• GSA: Legal and Procurement Department

• E-mail address: [email protected]

• Office address: GSA, Janovského 438/2, 170 00, Prague 7, Czech Republic

Contact coordinates for the call

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Please refer in the subject to the relevant reference number of the Call GSA/GRANT/02/2017

Submit requests for clarifications by: 5 May 2017

Submit proposals by: 31 May 2017

mailto:[email protected]

Development of MEOSAR Beacons

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