Developing Business Data Collection and measuring Response Burden European Conference on Quality in...

Developing Business Data Collection and measuring Response Burden

European Conferenceon Quality in Official StatisticsHelsinki 4-6 May 2010Johanna Leivo, Statistics Finland

Contents of the presentation

Use of adminstrative and register sources Enterprise data collection service Measurement of Response Burden in Statistics

FinlandImlementationResponse Burden Inquiry

19.04.23Statistics Finland

Use of administrative data at Statistics Finland and sources

95 % of data used at Statistics Finland comes from administrative and register sources, the rest 5 % is covered by direct inquiries

Business ID widely in use Principles of the Finnish Statistics Act (2004)

It is compulsory to use suitable existing dataGuarantees access to administrative sourcesState government and social security institutions

are obliged to deliver their data to Statistics Finland


Direct inquiries vs. administrative and register data in statistics on enterprises

19.04.23

Number of Enterprises

Direct inquiries Administrative and

register data

Structural Business Statistics 8 000 (4%) 180 000

Business Register 25 000 (5%) 500 000

Short Term Business Statistics

Turnover 2 000 (1%) 250 000

Wages 93 (<1%) 110 000

Industrial Production 2 000 (10%) 20 000

Statistics Finland

Enterprise data collection service

Enterprise data collection service

Allows enterprises to check which Statistics Finland’s data collections consern them

Inform enterprises about data collections, response date and changes made to them

Aim is to facilitate enterprises the preparation for and responding to its data collections

The service contains data collections starting from 2006 New data collections are added to it as samples are

drawn for them The service requires identifiers


19.04.23

Enterprise data collection service -content

Name of data collection

Name of data supplier

Start of data collecting

Frequency of data collecting

Contact person for data supplier

Energy use in manufacturing Enterprise 15.3.2010 Yearly Mikko Räsänen

Inquiry on manufacturing commodities

Enterprise/Helsinki

1.2.2010 Yearly Mikko Räsänen

Financial statements inquiry for enterprises

Enterprise 1.2.2010 Yearly Tuija Virtanen

Business Register inquiry for single-establishment enterprises

Enterprise 28.1.2010 Yearly Sirpa Nieminen

Statistics Finland

Measurement of the response burden

Measurement of the response burden

Statistics Finland and the National Board of Customs together measured response burden of direct enterprise data inquiries during 2008-2009

Main objects wereto report statistical response burden yearlyto report response burden

by individual direct enterprise data inquiriesto enterprises of different sizes (category of

personnel)to repeat response burden measurements regularly


The response burden inquiry

1) How many persons participated in preparing and filling in the answers to the questions included in the inquiry?

Within your enterprise ___ persons, outside your enterprise ___ persons.

2) How much time did you spend on acquiring and processing the inquired data prior to their actual entry onto the questionnaire? (total time for all participants)

____ hours and ____ minutes.

3) How long did it take you to actually fill in the questionnaire?____ hours and ____ minutes.

4) Have any changes been made to your information systems in the past three years to make it easier for you to answer to this inquiry?

None Minor changes Some changes Extensive changes Don’t know


5) Did you find that answering to the inquiry was? Very easy Fairly easy Neither easy nor burdensome Fairly burdensome Very burdensome

6) How did you find the inquiry you just answered?There were too many questions Yes No The questions were complicated Yes No The inquired data were available at the time of answering Yes No The answering required lengthy calculations Yes No The data had to be gathered from two or more sources Yes No Help was needed from other persons Yes No The inquired data were available at your enterprise Yes No It was difficult to decide which answer would be correct Yes No The definitions and instruction were not very clear Yes No The layout made the questionnaire difficult to read Yes No There were technical problems with the web-based questionnaire Yes No Other reasons that increased the burden of answering?

______________________________________________________________

7) Feedback and suggestions for improvement concerning the questionnaires, instructions, customer service, data collection application or other matters related to the inquiry:


Implementation of response burden measurement

Planning the inquiry and testing spring 2008 Response burden measurements was made between

08/2008 – 12/2009 In every inquiry more than 100 data suppliers On average about 250 data suppliers responded

response burden inquiry in each data collection Response burden measurements was made using

either electronic data collection or paper form


Response burden 2008

The number of staff-years(Source: Confederation of Finnish Industries (EK) estimation about employees average working hour per annum (year 2008), staff-year = total of working hour / 1717,5)

Statistics Finland direct business data collections 190 staff-years

The National Board of Customs: Intrastat 210 staff-years

Costs (Source: Private sector monthly salaries average, year 2008, in Classification of Occupations: Clerks)

Statistics Finland direct business data collections 8,3m€ The National Board of Customs: Intrastat 9,2m€


The most burdensome inquiries: Total time spent on acquiring and processing the inquired data and filling in the inquiry top 10, year 2008

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Name of data collection

Frequency of data collecting

Number of respondents

Estimated response burden

The number of staff-years

Statistics on agriculture Yearly 8 697 22,9

Financial statements inquiry for enterprises Yearly 7 358 15,1

Authority data collection (Virati) Quarterly 1 600 x 13,6

Labour cost index in the private sector Quarterly 9 236 12,7

Outstanding credit Quarterly 2 401 10,2

Monthly inquiry for accomodation statistics Monthly 13 011 9,8

Inquiry on manufacturing commodities Yearly 4 016 9,6 Business Register and employment statistics inquiry for multi-establishment enterprises

Yearly 4 922 9,6

Inquiry on volume index of industrial output Monthly 12 720 9,0

Inquiry for industrial establishments Yearly 1 731 6,6

Statistics Finland

Statistics Finland total:How much time is spend on acquiring and prosessing the inquired data and filling in the questionnaire?


Statistics Finland total: Did you find that answering to the inquiry was?


Statistics Finland total :Sources of response Burden


Thank you for your attention!

Contact information:

Johanna Leivo

Business Trends

Statistics Finland

email: [email protected]

tel: +358 9 1734 3525

www.stat.fi/index_en.html


Developing Business Data Collection and measuring Response Burden European Conference on Quality in...

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