Developing a Sound Budget in Financially Challenging Times
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Transcript of Developing a Sound Budget in Financially Challenging Times
John Evers, CMAARetired Athletic Director
Castle High School
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Past Participation Past Spending Past Capital Improvements Past Requests or Needs Past issues in gender equity Written athletic policy related to all areas of
spending
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Potential numbers in next 10 years Potential spending needs – short term Potential spending needs – long term Potential mandated changes Potential sport additions Potential facility needs Potential capital project needs
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Pre-determined budget Percentage increase/decrease Based on past practice/ future projections Little flexibility for unforeseen circumstances Usually used in schools that draw from general fund
Negotiated budget Based on past practice/future projections Use of fund-raising as part of the formula Coach and AD meet yearly to develop a plan Often used in schools with no general fund access
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Purchasing & Bidding Inventory Uniform Rotation Comp Ticket Policy Corporate Sponsors Booster Clubs
Spending OversightGender Equity Issues
Fund-RaisingOversightSchool Policy
Gender EquitySpendingCapital Projects
Travel PolicyTravel limitsSpending Guidelines
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Local ConcernsSchool policySchool BookkeeperFund Use Guidelines
Athletic Concession Fund Coke Fund C.D.’s Fund-raiser accounts
State Board of AccountsPast auditsPast practicesDocumentationCredit cardsReceiptsPurchase Orders
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Meet with coaches annually Meet with parents as needed (boosters) Share information with athletes annually Document all spending with Principal Document all spending with Superintendent Keep records available for public Be as transparent as possible Always keep a paper trail
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Yearly financial report by sport Yearly financial report by department Yearly financial report for gender equity 5-10 Year report by sport 5-10 Year report by department All reports to Principal & Superintendent All reports on file for public inspection
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