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Developing a Project at Ohmsett: Defining the Scope of Work and Budget

Developing testing or training programs at the Ohmsett facility is an iterative process that capitalizes on our experience to design projects tailored to your testing/training objectives. The research, testing, or training partnership is developed using the simple process outlined below. Step 1: Define the Scope of Effort Working with an Ohmsett engineer, the testing or training objectives are defined and an initial Scope of Work (SOW) is developed. In some cases, an existing test protocol and standards may meet your needs; for example, using the ASTM skimmer name plate capacity standard, where the testing parameters are pre-defined. In other cases, working with your unique test objectives, a custom test or training plan is jointly developed. The outcome of this phase is a defined SOW that addresses the logistics for equipment arrival and setup at the facility, design and fabrication of ancillary rigging, laboratory analyses, instrumentation, video, data collection, a general description and quantity of oils or chemicals, define test deliverables, identify data and photo/video requirements, bridge speed(s), and wave configurations (if applicable). Since many projects are R&D in nature, it is very common for unique or test-specific apparatus to be attached to the Ohmsett systems using a specially fabricated fixture. The well-defined SOW minimizes the ambiguity in the testing procedure and defines the anticipated test results. In addition, Ohmsett has both commercial and special purpose equipment and instrumentation that can be included in your test program to monitor various aspects of the events, increasing the benefit of your testing program. If special supporting materials or equipment is required that is not in our inventory, we have in-house capabilities to custom design and fabricate systems to meet your needs. If necessary, non-disclosure agreements (NDAs) can be signed by the Ohmsett staff to safe guard proprietary information. Step 2: Test Matrix While designing the program, test variables are identified and a spreadsheet or test matrix is developed. The matrix defines the number of tests to be performed (with all pertinent testing parameters) providing you with a full understanding of each test and the resulting data to be obtained. In addition, the test matrix will describe the volumes of the specific oils and/or chemicals used, bridge speed(s), wave spectra (if any), test layout, and a day-to-day schedule to arrange proper staffing. A schematic of the tank layouts for the specific tests is especially important at this point.

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Step 3: Cost Estimate With the SOW, test matrix, and tank layout defined, we can provide you with a draft cost estimate based on Ohmsett staffing hours required to accomplish the testing, plus other costs such as special setup and hardware, oil, chemicals, decontamination, and PPE. Once the estimate addresses the goals and meets your budget, a formal proposal is developed for submittal as described in Step 4 below. You will need to verify the contact information for the primary financial, an alternate financial, and technical points of contact (POCs), phone numbers, email addresses, physical and mailing addresses are correct on the proposal. Step 4: Task Order Proposal Ohmsett is a Government-owned, contractor-operated test facility and, as such, there is a Government procedure for confirming and funding your project. Once the mutually agreeable SOW and costs are developed, Ohmsett staff will submit a formal proposal to the U.S. Department of the Interior Bureau of Safety and Environmental Enforcement (BSEE) for processing (see Step 5). In turn, BSEE will perform a preliminary review, send you the releasable proposal for approval, a Bill for Collection, and establish an account. Projects are prepaid to BSEE up to 100 days prior to project start date, depending on the magnitude and cost (See Step 5). Once BSEE receives payment, a form review is conducted and the funds are processed. BSEE will then Ohmsett a formal Task Order authorizing us to proceed. As referenced in the ARA Ohmsett Outside Client Terms and Conditions included with the proposal (see attached Appendix), the Client shall not refer to any testing or training performed at Ohmsett in a manner which states or implies that the product or service provided is approved or endorsed by the Government, or is considered by the Government to be superior to other products or services.

The Government reserves the right to restrict the use of the BSEE and Ohmsett logos on the Clients marketing collateral materials. When using Ohmsett performance data, the Client shall not use the Ohmsett logo and shall include the following statement:

* Actual performance data is retained at the Ohmsett Facility and is available for review upon request to the Bureau of Safety and Environmental Enforcement (BSEE) Technical Representative paul.meyer@bsee.gov, the Ohmsett Facility Manager lzabilansky@Ohmsettnj.com, or by calling the Ohmsett Facility at 732-866-7183.

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Step 5: BSEE Financial Process Once BSEE has approved the proposal, a BSEE representative will send the releasable proposal will a Bill for Collection to both financial POCs listed on the proposal. The BSEE representative is now your point of contact (POC) to assure payment is made. As stated above, advance payment needs to be made to BSEE prior to the period of performance (POP) based on the dollar value of the contract as follows:

a. Less than $25,000 At least 20 days prior to POP start date b. $25,001 to $150,000 At least 45 days prior to POP start date c. $150,001 to $499,999 At least 100 days prior to POP start date

Funds are collected by BSEE either by Military Purchase Request (MIPR), Interagency Agreement, or via Pay.gov, and will include a 5% BSEE Administrative Fee (3% for the Coast Guard) to offset maintenance costs. The BSEE Ohmsett COR and/or BSEE Administrative Support Specialist works with BSEE Finance to create unique accounts to place the funds in for each customer. Funds from foreign customers require special handling and must be coordinated directly with Finance. For service, Pay.gov links, and Fedwire instructions, see:

https://www.bsee.gov/Fees-for-Services#FacilityWellPermits https://www.pay.gov/public/form/start/64692317

BSEE Payment Steps 1. Receive Releasable Scope of Work (developed jointly with the Ohmsett staff) from BSEE

with a Bill for Collection 2. Submit payment to BSEE according to instructions in the Bill for Collection. See the

attached sample Bill for Collection 3. Record the date you received the receipt of payment and confirmation number – keep a

copy of this receipt for your records 4. Email receipt of payment to BSEE at BseeFinanceAccountsReceivable@bsee.gov and

copy michael.brennan@bsee.gov. Step 6: Submit U.S. Navy Access Request Form Ohmsett is located on a secure Navy base; therefore it is mandatory for all guests to complete the Navy Visitor Access Request Form well in advance of their visit. The Ohmsett Visitor Access Request Form must be submitted at least two (2) weeks prior to arrival for U.S. Citizens and six (6) weeks for non-U.S. Citizens. Ohmsett will not be responsible for denied access as a result of not submitting the security form by this deadline. The access request is granted only for the specific dates of your testing or training event. From the required forms section on https://www.ohmsett.com/visit.html:

1. Complete the Ohmsett Visitor Form. On line #5, type in Michael Brennan, 732-866-7055 as the "Base Sponsor".

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2. Fax the completed form to Michael Brennan at 732-866-7027 or mail to:

Ohmsett Access Office C/O Mike Brennan P.O. Box 96 Leonardo, NJ 07737

3. DO NOT EMAIL THE COMPLETED FORM, AS IT CONTAINS PERSONAL INFORMATION

To gain access to the facility, all guests are required to enter through the NWS Earle Waterfront Visitor Control Center on Route 36, Leonardo, NJ. Vehicles may be subject to random inspections, be sure to have valid personal and vehicle credentials available, and allow sufficient time to process through the Visitor Control Center each day of your testing/training event. Please feel free to contact any of the capable Ohmsett staff at www.ohmsett.com/contact.html or call 732-866-7183.

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The National Oil Spill Response Research & Renewable Energy Test Facility

RESEARCH • TESTING • TRAINING

Accurate and reliable resultsWe have been an integral part of the spill response community for more than three and a half decades and hold the distinction of being an independent, objective test bed for some of the most innovative technology.

Ohmsett is the only facility in North America where full-scale oil spill response testing, training, and research can be conducted with oil in a realistic marine environment. Government agencies, academia, private industry, and oil spill response organizations from around the world have used the Ohmsett facility for testing, research and training.

• 203 meters long• 19.8 meters wide• 3.5 meters deep; 2.4 meters nominal operating water depth• 10 million liters of water maintained at open ocean salinity (28-35 ppt)• Programmable wave generator • Equipment tow bridges capable of speeds up to 3.1 meters/sec (6 knots)• Computerized drive system

Programmable wave formation To provide the waves best suited for your research or testing needs, the fully computerized wave maker can be programed to control significant wave height, average wave height, wave period, and wavelength. The wave-damping beach system attenuates the reflected waves so they will not interfere with newly generated waves.

WAVE MAKING CAPABILITIES

• Programmable amplitude and frequency • Wave spectrum capable• 59 cm height (H1/3 at 7.1 meter wave length)• 83 cm height (H1/3 Harbor Chop)• Wave length 25.3 m (at H1/3=29.4 cm, 5.48 sec)• Wave damping beach system• Wave focusing

OHMSETT’S MISSION IS TO IMPROVE OIL SPILL RESPONSE TECHNOLOGIES AND REMEDIATION TECHNIQUES THROUGH TESTING, TRAINING, AND RESEARCH & DEVELOPMENT.

WE PROVIDE INDEPENDENT AND OBJECTIVE PERFORMANCE TESTING OF FULL-SCALE RESPONSE EQUIPMENT, MARINE RENEWABLE ENERGY SYSTEMS, AND MARINE DEBRIS REMOVAL EQUIPMENT.

Testing SpecialistsFrom sorbents, chemical treating agents and dispersants, to containment boom, skimmer systems, pumping systems, and remotely operated vehicles – you can test them all at Ohmsett. We also provide custom testing for new and unique technology.

FACILITY CAPABILITIES• Controlled reproducible conditions• Test protocol development• Computerized drive system • Data collection and video system• On-site fabrication/work shop • On-site oil/water laboratory • Oil distribution and recovery system• Dispersant application system• Ability to create ice on-site• Emulsion formation

Marine Renewable Energy Device TestingThe ocean is a vast and barely tapped source of energy which has the potential to be a leading alternative source of clean, renewable power. With the growth in the development of harnessing power from renewable resources, a surge in R&D of reliable and predictable ocean based renewable energy technologies is taking place with a focus on current and wave energy.

We can assist you with the development of equipment processes for ocean wave and current technologies with performance testing in a controlled environment. The wave generator creates realistic sea environments, while state-of-the-art data collection and video systems record test results.

Marine Debris: Prototype Development & Testing Controlling and collecting plastic waste from our waterways is an engineering challenge. It takes innovation to design a cleanup system that can collect, sort and compact the debris. Our engineers are available to provide assistance as you develop advanced technology, using proven concepts for containment booms and oil spill skimming systems, to rid the waterways of plastic.

WE ARE A WORLD CLASS VENUE FOR TRAINING AND TESTING THAT SIMULATES SPILL ENVIRONMENTS IN A SAFE AND CONTROLLED MANNER.

Training in a realistic environment Training builds confidence and competence, while providing essential skills that can make all the difference when a spill occurs.

Ohmsett has partnered with leading industry experts to provide spill response strategies and tactics training, as well as marine salvage response training. These training sessions take place in the classroom, on the tank, and during SCAT and tabletop exercises where you will learn effective operational planning and equipment deployment. During tank exercises you have the opportunity to improve your response skills using related equipment while experiencing the challenges of removing oil under conditions that simulate an actual spill or salvage operations. Our training facility includes a classroom with state-of-the-art audio-visual equipment where you can conduct interactive sessions. Training can be tailored to meet your organization’s needs.

Research possibilities that rise to the challengeBy providing a laboratory environment for R&D, we assist researchers and manufacturers in evaluating cutting edge technologies that are helping remove spilled oil from the world’s oceans.

With a wide range of testing and research capabilities, Ohmsett represents a vital intermediate step between small scale bench testing and open water testing of technology. Our experienced staff of engineers and technicians assists customers with test protocol development, product evaluations, and provides improvement recommendations.

LABORATORY ENVIRONMENT FOR R&D• Containment booms • Skimming systems• Oil emulsions• Studies for surface & subsurface releases • Dispersant & chemical herder research• Cold water and broken ice conditions• Sunken oil & neutrally buoyant oil plumes• Sorbent testing standards• Remote sensing equipment• Slick thickness sensors• Wave energy converters and current turbines

OHMSETT IS OPERATED BY THE U.S. DEPARTMENT OF THE INTERIOR’S BUREAU OF SAFETY AND ENVIRONMENTAL ENFORCEMENT (BSEE) THROUGH A CONTRACT WITH APPLIED RESEARCH ASSOCIATES, INC. (ARA)

© 2019 Ohmsett

Leonardo, New Jersey732-866-7183 • www.ohmsett.com