Develop a Culture of Continuous Learning in Your Organization...2. Routine - weekly, monthly,...
Transcript of Develop a Culture of Continuous Learning in Your Organization...2. Routine - weekly, monthly,...
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Develop a Culture of
Continuous Learning in Your
Organization
Audio will be broadcast through your computer speakers. For assistance, please use the chat feature.
October 20, 2015
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Live-tweeting the webinar?
#PerformWell
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Moderator:
Panelists:
Ingvild Bjornvold
Director of Strategic Initiatives
Social Solutions
3
Debra Pacchiano, PhD
Director, Research to Practice
Ounce of Prevention Fund
Jose Villarreal
Executive Director
AVANCE Houston
Teresa Derrick-Mills, PhD
Senior Research Associate
The Urban Institute
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WHAT ARE WE TALKING
ABOUT?
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Compliance-only vs. Learning
Source1
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A Culture of Continuous Learning
• Teachable moments: When we think about opportunities for
children to learn, we see every moment as holding the potential for
learning. We can use their daily activities and routines to help them
understand new things about the world around them and to change
their behaviors.
• Continuous Quality Improvement applies the same logic to
organizational learning. If you are observing and recording, you will
find learnable moments every day that you can take action on to
improve your organizations.
Source 1
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• History of improvement
efforts
• Size
• Structure
• Program characteristics
• Government mandates and guidance
• Accreditation, licensing, and
professional development systems
• Nongovernmental funders such as
foundations
• Time
Culture of Collaborative Inquiry
Leadership
• Understanddata systems
• Develop analytic capacity
• Integrate knowledge and beliefs
• Be transformational • Lead change • Communicate clearly • Motivate innovation and creativity • Distribute responsibilities
• Create safe space • Share learning • Engage partners
Continuous Cycle
Commitment
of Resources
Professional
Development
Organizational CharacteristicsEnvironment
Analytic
Capacity
• Assess data Capital
• AssessTechnological capital
• Assess human capital
• Commit leadership time
• Commit staff time
• Finance and sustain technology
Develop and revisit goals
Gather data
Analyze data
Review and synthesize
Prioritize and plan
Implement plan
Monitor performance
Evaluate
outcomes
Feedback
Continuous Quality Improvement Conceptual Framework
Source 2
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Executive
Management
Middle
Management
Site
Supervisors
Education
Services
Health
Services
Family
Services
Source 3
Interlocking Cyclical Review Process
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REAL CHALLENGES AND
SOLUTIONS
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Strategic Plan 2013-2018 Parents are Engaged, Children are School Ready.
Families are Self-Sufficient
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Our Mission
Unlocking America’s potential by strengthening families in at-risk communities through effective parent education and support
programs.
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In the 2-Generation culture, the Holistic Model preserves organizational values
About AVANCE
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Integration of Continuous Quality Improvement (CQI)
into Strategic Plan
Strategic priorities
BOARDSet Goals
BOARD/EX. DIR.
Review & Improve
STRATEGIC PLANNING COMMITTEE Implement
STAFF
CQI Review
STAFF
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A. SUMMITS • Family Development Workers• Educators• Parents• Program Administrators• Community Partners
B. ANNUAL PERFORMANCE DATA• Children and Teacher Assessment Data • Economic Impact• Programs - Pre and Post Tests,
• (How often do they read to their child?)
C. LONGITUDINAL STUDIES • Houston and Pasadena ISD• Baylor and U. Texas, Medical Schools• Healthy Marriage, Fatherhood Random Control Trials (RCT)
COMPONENTS OF CONTINUOUS QUALITY IMPROVEMENT (CQI)
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CHALLENGES
• Culture Change – Data Collection to Data Informed• Inclusion - Buy in• Time Required • Safe Space (Teachers, Food Service, Teacher Aides)• Show User Response and Actions • Board –Recommended Changes to Strategic Plan
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EXAMPLES OF ANNUAL PERFORMANCE DATA USED FOR CQI
0%10%20%30%40%50%60%70%80%90%
100%
1-2 Year Olds
2-3 Year Olds
Results reviewed by committee and discussed with teacher
44
%
34
% 31
%
29
%
45
%
42
%
49
%
52
%
77
%6
8%
83
%8
6%
Early Head Start - Spring 2014/2015Performance & Growth
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EXAMPLES OF ANNUAL PERFORMANCE DATA USED FOR CQI
Action - Will conduct additional training
Language Cognitive Literacy
2-3 Years old
Preschool 3
Pre K 4
10
6%
67
%
45
%
46
%
14
8%
92
%
52
%
10
7%
24
8%
15
2%
94
%
13
2%
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RESEARCH FINDING ON 2-GEN
Evaluation of the AVANCE PCEP (by IDRA)
93%Of children school-ready
when entering school
90%Stayed in school compared
to Texas 67% Latinos
67%High school
retention in Texas
127%Increase in
employment
40%Parents advanced
their education
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LONGITUDINAL KINDERGARTEN SCORES
0
10
20
30
40
50
60
0 AVANCE HISD
48.750.2
Mean NCE Score Stanford Reading 2013-2014
AVANCE
HISD
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LONGITUDINAL DATA AVANCE-HOUSTON HISD HEAD START TRACKING STUDY
Reading Standard
70.7% 67.0%
0.0%
10.0%
20.0%
30.0%
40.0%
50.0%
60.0%
70.0%
80.0%
90.0%
100.0%
AVANCE District Average (2013–2014 )
% M
et S
tandard
The percentage of AVANCE (70.7%) students who met the 2014 STAARLevel II: Satisfactory (Phase-in 1) standard on the reading test was higher than the district percentage (67.0%).
Mathematics Standard
72.5%
66.0%
0.0%
10.0%
20.0%
30.0%
40.0%
50.0%
60.0%
70.0%
80.0%
90.0%
100.0%
AVANCE District Average (2013–2014 )
% M
et
Sta
nd
ard
The percentage of AVANCE (72.5%) students who met the 2014 STAARLevel II: Satisfactory (Phase-in 1) standard on 2013-2014 STAAR mathematics test was higher than the district percentage (66.0%).
HISD Response: The Early Childhood Department will examine through professional
collaboration with each Head Start agency the factors that influence their success.
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ECONOMIC IMPACT
$-
$200.00
$400.00
$600.00
$800.00
$1,000.00
$1,200.00
$883.63
$1,160.37
Average Monthly Income at Enrollment Average Monthly Income-Current
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A. CONTENT AREA STAFF SUMMIT
Ensure consistent recording and management of data
Recommend software designed to capture multiple programs
B. ADMINISTRATORS’ SUMMIT
Recommend creation of a dedicated research unit
Increase workforce program offerings
C. TEACHERS’ SUMMIT
Share data with teachers
Recommend improvements on materials and physical activity
Curriculum staff will work to improve reading scores.
SUMMIT Recommendations
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Re-Affirm the value of parent engagement, increase funding for Parent Child Education Program
Expand the program to serve 240 families,165 graduates and serve 12 sites.
Define a measure for parent engagement that correlates to a child’s academic success.
Create message on impact of parent engagement on education and the economy
Present data to elected officials--federal, state and local
BOARD RECOMMENDATIONSSTRATEGIC PRIORITIES
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Strategies/Action Steps Activities/Performance TargetFY 2015
Dept. Status
1.P1.S1. A. Align short-term ECE outcomes with ISD standards for Kindergarten
1. Identify the instrument that HISD is using (school readiness screening)
HS/AM 1. Complete
2.P1.S1.B Set/Meet AVANCE Kindergarten readiness standards that exceed current ISD standards
1. Confirmed that we are meeting standards2. Continue to measure outcomes 3. Complete NAEYC certification for Oxford,
Kruse and Tegeler
HS/AM 1.Complete2.Complete3.Complete
3.P1.S1.C: Educate parents on kindergarten policies, curriculum and expectations
1. Continue to provide two opportunities for activities to parents per year
2. Incorporate peer support (school choice & expectations)
HS/AMEducation Staff
1.Complete2.Complete3.Complete
4. P1:S1:D: Create opportunities for families to interact with schools before kindergarten registration
1. Implement bridge and camp program HS/FD/AM 1. Complete
STRATEGIC DASHBOARD REPORT SAMPLE
AVANCE-Houston Strategic Plan Report 2013-2018
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WWW.AVANCEHOUSTON.ORG
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• History of improvement
efforts
• Size
• Structure
• Program characteristics
• Government mandates and guidance
• Accreditation, licensing, and
professional development systems
• Nongovernmental funders such as
foundations
• Time
Culture of Collaborative Inquiry
Leadership
• Understanddata systems
• Develop analytic capacity
• Integrate knowledge and beliefs
• Be transformational • Lead change • Communicate clearly • Motivate innovation and creativity • Distribute responsibilities
• Create safe space • Share learning • Engage partners
Continuous Cycle
Commitment
of Resources
Professional
Development
Organizational CharacteristicsEnvironment
Analytic
Capacity
• Assess data Capital
• AssessTechnological capital
• Assess human capital
• Commit leadership time
• Commit staff time
• Finance and sustain technology
Develop and revisit goals
Gather data
Analyze data
Review and synthesize
Prioritize and plan
Implement plan
Monitor performance
Evaluate
outcomes
Feedback
Continuous Quality Improvement Conceptual Framework
Source 2
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HELPING A NETWORK LEARN
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It’s amazing what they absorb before they’re five.
Mission
Gives children in poverty the best chance for success in
school and in life by researching and developing,
providing, and advocating for the highest quality early
education from birth.
Vision
High-quality early learning opportunities from birth that
prepare children for success in school and in life are an
integral part of our nation’s education system.
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Transforming Early Education
Professionals Parents Networks
Build capacity of early learning
professionals and organizations
Broad Reaching, High-Impact Solutions
Empower parents as teacher,
advocate and nurturer
Lead program, funding, policy and systems
transformation
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• 21 schools in 13 states + DC
• 3,000 vulnerable children and
families each year
• 168 leaders, 945 teachers and
100 family engagement staff
• 21 local research partners
• 14 state advocacy partners
• 15+ private sector
partnerships
A national network of partners demonstrating excellence in early childhood education
Overview
Educare Learning Network
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Educare Model Framework
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1. Led, facilitated, and sustained by site-based administrators
and supervisors
2. Routine - weekly, monthly, quarterly, annually - continuous
3. Within a community of practice and collaborative
4. Relationship- and strength-based
5. Inquiry-based: co- de- and re-construct understanding
6. Structured:
– Clear goals for professional learning/improvement
– Real and relevant examples
– Practice frameworks
– Data on children’s learning and teaching
– Protocols and norms
7. Coherently Iterative
Ingredients of Effective Job-Embedded Professional Learning
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Levels and Purposes for Data-Informed Decision Making
and Practice
Individualized(e.g., child, family member, staff)
Targeted
(e.g., classroom, sub-groups of children, families, or staff needing specific supports or services)
Universal
(e.g., school-wide, agency-wide, organization-wide)
PURPOSE:
Practice or InterventionPURPOSE:
Professional Development
Strategies and Supports for
an Individual Child or Family
Strategies and Supports
for Sub-groups of
Children or Families
Strategies and
Supports for Sub-
groups of Staff
Strategies
and Supports
for All
Children or
Families
Strategies
and
Supports
for All
Staff
Strategies and Supports
for an Individual Staff
LEVELS
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Multiple Sources of Data for Different Purposes and Levels
Outcome Areas with Data Sources
Child Family Program Community
Data
Le
ve
ls
Individualized
• Developmental, Sensory &
Social-Emotional Screening
Tools
• Curriculum Aligned,
Developmental Assessment
• Parent Interview/goals
• IFSP/IEP (related direct
assessment data)
• Health Records
• Attendance Records
• Family Partnership
Agreement Records
• Data from Home
Visits/Parent-Teacher
Conferences
• Data gathered in
Management
Information System
(e.g.,, Child
Plus/COPA)
• Staff Performance Appraisals
Targeted
• Curriculum Aligned,
Developmental Assessment
• Health Records
• Attendance Records
• Family Partnership
Agreement Records
• Data from Home
Visits/Parent-Teacher
Conferences
• Data gathered in
Management
Information System
(e.g.,, Child
Plus/COPA)
• CLASS
Universal
• Curriculum Aligned,
Developmental Assessment
• Health Records
• Attendance Records
• Family Partnership
Agreement Records
• Data from Home
Visits/Parent-Teacher
Conferences
• Data gathered in
Management
Information System
(e.g.,, Child
Plus/COPA)
• Program Information Report
(PIR)
• CLASS
• OHS Monitoring Protocol
• Program Self Assessment
• PFCE Self-Assessment
• GABI
• Management Information
Systems (e.g., Child
Plus/COPA)
• Community
Assessment
(CA)
• Community
Partnerships
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Use of Early Learning Standards, curriculum and content goals, and
parent aspirations
Use of assessment and practice data and
parent input to inform decisions
Design of high-impact interactions, instruction,
and home-school extensions
Plan for team teaching and the documentation of
children’s experience and
learning
Intentional Planning:using standards, data, practice frameworks, inquiry, and
collaborationwith colleagues
and families
Observe
ReflectRespond
In-the-Action Teaching
The Focused Teaching Cycle
Protocol for Ambitious
Interactions
and Instruction
Deliberate Practice: socially supportive,
organized, and instructionally
meaningful teacher-child interactions
Out-of-the Action Lesson Planning
© 2012 Ounce of Prevention Fund.
All Rights Reserved.
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“Leaders must protect teachers’ time so they can
reflect on the work and learn from other teams of
teachers. Leaders must exhibit trust in the teachers’
ability to develop competencies to do the work.
Leaders must support teachers with being intentional
about producing and improving positive outcomes for
children and families.”
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• History of improvement
efforts
• Size
• Structure
• Program characteristics
• Government mandates and guidance
• Accreditation, licensing, and
professional development systems
• Nongovernmental funders such as
foundations
• Time
Culture of Collaborative Inquiry
Leadership
• Understanddata systems
• Develop analytic capacity
• Integrate knowledge and beliefs
• Be transformational • Lead change • Communicate clearly • Motivate innovation and creativity • Distribute responsibilities
• Create safe space • Share learning • Engage partners
Continuous Cycle
Commitment
of Resources
Professional
Development
Organizational CharacteristicsEnvironment
Analytic
Capacity
• Assess data Capital
• AssessTechnological capital
• Assess human capital
• Commit leadership time
• Commit staff time
• Finance and sustain technology
Develop and revisit goals
Gather data
Analyze data
Review and synthesize
Prioritize and plan
Implement plan
Monitor performance
Evaluate
outcomes
Feedback
Continuous Quality Improvement Conceptual Framework
Source 2
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References/Resources1. Derrick-Mills, T., Winkler, M., Healy, O., Greenberg, E. 2015. A Resource Guide for Head
Start Programs: Moving Beyond a Culture of Compliance to a Culture of Continuous Improvement. OPRE Report #2015-02. Washington, DC: Office of Planning, Research and Evaluation, Administration for Children and Families, U.S. Department of Heath and Human Services. http://www.urban.org/sites/default/files/alfresco/publication-pdfs/2000185-Moving-Beyond-a-Culture-of-Compliance-to-a-Culture-of-Continuous-Improvement.pdf
2. Derrick-Mills, T., Sandstrom, H., Pettijohn, S., Fyffe, S., Koulish, J. 2015. Data Use for Continuous Quality Improvement: What the Head Start Field Can Learn from Other Disciplines – A Literature Review and Conceptual Framework. OPRE Report #2014-77. Washington, DC: Office of Planning, Research and Evaluation, Administration for Children and Families, U.S. Department of Heath and Human Services. http://www.urban.org/sites/default/files/alfresco/publication-pdfs/2000079-Data-Use-for-Continuous-Quality-Improvement.pdf
3. Derrick-Mills, T. 2015. Understanding Data Use for Continuous Quality Improvement in Head Start: Preliminary Findings. OPRE Report # 2015-33. Washington, DC: Office of Planning, Research and Evaluation, Administration for Children and Families. U.S. Department of Health and Human Services. http://www.urban.org/research/publication/understanding-data-use-continuous-quality-improvement-head-start
4. The Ounce: Bryk, A.S., Sebring, P.B., Allensworth, E., Luppescu, S. & Easton, J.Q. (2010). Organizing Schools of Improvement: Lessons from Chicago. Chicago, IL: The University of Chicago Press.
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Turning the TablesFrom Chasing Grants to Having Your Pick
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Q&A
Debra Pacchiano, PhD
Director, Research to Practice
Ounce of Prevention Fund
Jose Villarreal
Executive Director
AVANCE Houston
Teresa Derrick-Mills, PhD
Senior Research Associate
The Urban Institute