Designing Effective Documents Prepared by Hannah Haas.
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Transcript of Designing Effective Documents Prepared by Hannah Haas.
![Page 1: Designing Effective Documents Prepared by Hannah Haas.](https://reader030.fdocuments.net/reader030/viewer/2022032803/56649e2c5503460f94b1a981/html5/thumbnails/1.jpg)
Designing Effective Documents
Prepared by Hannah Haas
![Page 2: Designing Effective Documents Prepared by Hannah Haas.](https://reader030.fdocuments.net/reader030/viewer/2022032803/56649e2c5503460f94b1a981/html5/thumbnails/2.jpg)
Introduction
This presentation focuses on the design concerns in printed business documents, including reader’s assumptions; font selection; use of headings, white space, and bullets; and text alignment.
![Page 3: Designing Effective Documents Prepared by Hannah Haas.](https://reader030.fdocuments.net/reader030/viewer/2022032803/56649e2c5503460f94b1a981/html5/thumbnails/3.jpg)
Effective documents highlight:
Structure Hierarchy Order
![Page 4: Designing Effective Documents Prepared by Hannah Haas.](https://reader030.fdocuments.net/reader030/viewer/2022032803/56649e2c5503460f94b1a981/html5/thumbnails/4.jpg)
Effective documents also:
Help readers locate information Give readers appropriate visual cues
![Page 5: Designing Effective Documents Prepared by Hannah Haas.](https://reader030.fdocuments.net/reader030/viewer/2022032803/56649e2c5503460f94b1a981/html5/thumbnails/5.jpg)
Readers’ assume:
Top = more important Centered = more important Bold = more important Same font size = as important Same color=same type of information
![Page 6: Designing Effective Documents Prepared by Hannah Haas.](https://reader030.fdocuments.net/reader030/viewer/2022032803/56649e2c5503460f94b1a981/html5/thumbnails/6.jpg)
Good fonts are:
Easily readable Aesthetically pleasing Appropriate for the audience
![Page 7: Designing Effective Documents Prepared by Hannah Haas.](https://reader030.fdocuments.net/reader030/viewer/2022032803/56649e2c5503460f94b1a981/html5/thumbnails/7.jpg)
Which fonts are business- appropriate?
Font 1 Font 2 Font 3 Font 4 Font 5
![Page 8: Designing Effective Documents Prepared by Hannah Haas.](https://reader030.fdocuments.net/reader030/viewer/2022032803/56649e2c5503460f94b1a981/html5/thumbnails/8.jpg)
Use serif fonts for:
Body text Documents more than two pages long
![Page 9: Designing Effective Documents Prepared by Hannah Haas.](https://reader030.fdocuments.net/reader030/viewer/2022032803/56649e2c5503460f94b1a981/html5/thumbnails/9.jpg)
Use sans-serif fonts for:
Headings Subheadings Short documents (1-2 pages)
![Page 10: Designing Effective Documents Prepared by Hannah Haas.](https://reader030.fdocuments.net/reader030/viewer/2022032803/56649e2c5503460f94b1a981/html5/thumbnails/10.jpg)
Which font set will work best for headings and body text?
HeadingSubheadingBody
Heading 2Subheading 2Body 2
Heading 3Subheading 3Body 3
Heading 4Subheading 4Body 4
![Page 11: Designing Effective Documents Prepared by Hannah Haas.](https://reader030.fdocuments.net/reader030/viewer/2022032803/56649e2c5503460f94b1a981/html5/thumbnails/11.jpg)
How many fonts should you use in one document?
![Page 12: Designing Effective Documents Prepared by Hannah Haas.](https://reader030.fdocuments.net/reader030/viewer/2022032803/56649e2c5503460f94b1a981/html5/thumbnails/12.jpg)
Use font style to highlight text:
Italics add emphasis, but slow readers (use sparingly)
Bold type shows importance Capital letters show emphasis, but are
hard to read (use sparingly) Bulleted lists present key concepts
quickly
![Page 13: Designing Effective Documents Prepared by Hannah Haas.](https://reader030.fdocuments.net/reader030/viewer/2022032803/56649e2c5503460f94b1a981/html5/thumbnails/13.jpg)
Which styles of bullets are business-appropriate?
Bullet style 1 Bullet style 2 Bullet style 3 Bullet style 4 Bullet style 5
![Page 14: Designing Effective Documents Prepared by Hannah Haas.](https://reader030.fdocuments.net/reader030/viewer/2022032803/56649e2c5503460f94b1a981/html5/thumbnails/14.jpg)
Use white space to:
Frame information Break information into units Signal section breaks
![Page 15: Designing Effective Documents Prepared by Hannah Haas.](https://reader030.fdocuments.net/reader030/viewer/2022032803/56649e2c5503460f94b1a981/html5/thumbnails/15.jpg)
Which example has used white space appropriately?
HeadingBody text body text body text body text body text body
text body text body text body text body text body text body text body text body text body text
HeadingBody text body text body text body text body text body
text body text body text body text body text body text body text body text body text body text
![Page 16: Designing Effective Documents Prepared by Hannah Haas.](https://reader030.fdocuments.net/reader030/viewer/2022032803/56649e2c5503460f94b1a981/html5/thumbnails/16.jpg)
Example 2
HeadingBody text body text body text body text body text body
text body text body text body text body text body text body text body text body text body text
HeadingBody text body text body text body text body text body
text body text body text body text body text body text body text body text body text body text
![Page 17: Designing Effective Documents Prepared by Hannah Haas.](https://reader030.fdocuments.net/reader030/viewer/2022032803/56649e2c5503460f94b1a981/html5/thumbnails/17.jpg)
What happens when text gets separated?Body text body text body text body text body text body text body text body text
body text body text body text body text body text body text body text Body text body text body text body text body text body text body text body text body text body text body text body text body text body text body text Body text body text body text body text body text body text body text body text body text body text body text body text body text body text body text Body text body text body text body text body text body text body text body text body text body text body text body text body text body text body text Body text body text body text body text body text body text body text body text body text body text body text body text body text body text body text Body text body text body text body text body text body text body text body text body text body text body text body text body text body text body text Body text body text body text body text body text body text body text body text body text body t
Heading
![Page 18: Designing Effective Documents Prepared by Hannah Haas.](https://reader030.fdocuments.net/reader030/viewer/2022032803/56649e2c5503460f94b1a981/html5/thumbnails/18.jpg)
Example 2
body text body text.
HeadingBody text body text body text body text body text body
text body text body text body text body text body text body text body text body text body text
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Use ragged right for:
Long documents
Body text body text body text body text body text body text body text body text body text body text body text body text body text body text body text Body text body text body text body text body text body text body text body text body text body text body text body text body text body text body text Body text
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Use justification for:
Multiple-column documents
Body text body text body text body text body text body text body text body text body text body text body text body text body text body text body text Body text body text body text body text body text body
Body text body text body text body text body text body text body text body text body text body text body text body text body text body text body text Body text body text body text body text body text body
![Page 21: Designing Effective Documents Prepared by Hannah Haas.](https://reader030.fdocuments.net/reader030/viewer/2022032803/56649e2c5503460f94b1a981/html5/thumbnails/21.jpg)
What is wrong with this example of justified text?
Body text body text body text body text body text body text body text body text body text body text body text body text body text body text body text Body text body text body text body text body text body text body text body text body text body text body text body text body text body text body text body text body text body text body text body text Body text body text body text body text body text b o d y
![Page 22: Designing Effective Documents Prepared by Hannah Haas.](https://reader030.fdocuments.net/reader030/viewer/2022032803/56649e2c5503460f94b1a981/html5/thumbnails/22.jpg)
Conclusion
Keeping these tips in mind will help you design aesthetically pleasing documents that are easy to read and easy to re-read.