Derivation Sherry Pickering, Director, Fiscal Services CSU, East Bay April 22, 2015.
-
Upload
anthony-stevens -
Category
Documents
-
view
216 -
download
0
Transcript of Derivation Sherry Pickering, Director, Fiscal Services CSU, East Bay April 22, 2015.
![Page 1: Derivation Sherry Pickering, Director, Fiscal Services CSU, East Bay April 22, 2015.](https://reader030.fdocuments.net/reader030/viewer/2022033104/56649f445503460f94c64d02/html5/thumbnails/1.jpg)
Derivation
Sherry Pickering, Director, Fiscal Services
CSU, East Bay
April 22, 2015
![Page 2: Derivation Sherry Pickering, Director, Fiscal Services CSU, East Bay April 22, 2015.](https://reader030.fdocuments.net/reader030/viewer/2022033104/56649f445503460f94c64d02/html5/thumbnails/2.jpg)
Learning Objectives• List the NACUBO Program Codes• Review the reporting requirement• Define the derivation rules• Apply the rules to demonstrate the process • Review the maintenance steps that are required to keep
this process up to date
April 2015 Year-End New Employee Training 2
![Page 3: Derivation Sherry Pickering, Director, Fiscal Services CSU, East Bay April 22, 2015.](https://reader030.fdocuments.net/reader030/viewer/2022033104/56649f445503460f94c64d02/html5/thumbnails/3.jpg)
CSU Reporting Model - Visually
April 2015 Year-End New Employee Training 3
![Page 4: Derivation Sherry Pickering, Director, Fiscal Services CSU, East Bay April 22, 2015.](https://reader030.fdocuments.net/reader030/viewer/2022033104/56649f445503460f94c64d02/html5/thumbnails/4.jpg)
FIRMS Reporting Requirements
April 2015 Year-End New Employee Training 4
Who
Frequency
Data Type Monthly Quarterly Annually
Campus LegalCash Management
Campus Legal Financial
Campus Legal Budget
Campus GAAP Financial
Auxiliary Organizations Legal Financial
Auxiliary Organizations GAAP Financial
![Page 5: Derivation Sherry Pickering, Director, Fiscal Services CSU, East Bay April 22, 2015.](https://reader030.fdocuments.net/reader030/viewer/2022033104/56649f445503460f94c64d02/html5/thumbnails/5.jpg)
Legal FIRMS Financial Submissions
April 2015 Year-End New Employee Training 5
Budgets
Actuals [including FTE]
Encumbrances
![Page 6: Derivation Sherry Pickering, Director, Fiscal Services CSU, East Bay April 22, 2015.](https://reader030.fdocuments.net/reader030/viewer/2022033104/56649f445503460f94c64d02/html5/thumbnails/6.jpg)
NACUBO Program Code
April 2015 Year-End New Employee Training 6
![Page 7: Derivation Sherry Pickering, Director, Fiscal Services CSU, East Bay April 22, 2015.](https://reader030.fdocuments.net/reader030/viewer/2022033104/56649f445503460f94c64d02/html5/thumbnails/7.jpg)
Derivation Steps
April 2015 Year-End New Employee Training 7
CSU BU Derivation>Derivation Rules>CSU BU Rule1
![Page 8: Derivation Sherry Pickering, Director, Fiscal Services CSU, East Bay April 22, 2015.](https://reader030.fdocuments.net/reader030/viewer/2022033104/56649f445503460f94c64d02/html5/thumbnails/8.jpg)
Derivation Steps
April 2015 Year-End New Employee Training 8
CSU BU Derivation>Derivation Rules>CSU BU Rule2
![Page 9: Derivation Sherry Pickering, Director, Fiscal Services CSU, East Bay April 22, 2015.](https://reader030.fdocuments.net/reader030/viewer/2022033104/56649f445503460f94c64d02/html5/thumbnails/9.jpg)
April 2015 Year-End New Employee Training 9
Derivation StepsSetup Financials/Supply Chain>Design ChartFields> Define Values>ChartField Values>Fund Code
![Page 10: Derivation Sherry Pickering, Director, Fiscal Services CSU, East Bay April 22, 2015.](https://reader030.fdocuments.net/reader030/viewer/2022033104/56649f445503460f94c64d02/html5/thumbnails/10.jpg)
April 2015 Year-End New Employee Training 10
Derivation StepsSetup Financials/Supply Chain>Design ChartFields> Define Values>ChartField Values>Fund Code
![Page 11: Derivation Sherry Pickering, Director, Fiscal Services CSU, East Bay April 22, 2015.](https://reader030.fdocuments.net/reader030/viewer/2022033104/56649f445503460f94c64d02/html5/thumbnails/11.jpg)
April 2015 Year-End New Employee Training 11
Derivation StepsSetup Financials/Supply Chain>Design ChartFields> Define Values>ChartField Values>Fund Code
![Page 12: Derivation Sherry Pickering, Director, Fiscal Services CSU, East Bay April 22, 2015.](https://reader030.fdocuments.net/reader030/viewer/2022033104/56649f445503460f94c64d02/html5/thumbnails/12.jpg)
Derivation Rules
April 2015 Year-End New Employee Training 12
CSU BU Derivation>Derivation Rules>CSU BU Rule4
![Page 13: Derivation Sherry Pickering, Director, Fiscal Services CSU, East Bay April 22, 2015.](https://reader030.fdocuments.net/reader030/viewer/2022033104/56649f445503460f94c64d02/html5/thumbnails/13.jpg)
Derivation Rules (cont.)
The NACUBO Program Code derivation rules are processed in a specific order for each account type
April 2015 Year-End New Employee Training 13
![Page 14: Derivation Sherry Pickering, Director, Fiscal Services CSU, East Bay April 22, 2015.](https://reader030.fdocuments.net/reader030/viewer/2022033104/56649f445503460f94c64d02/html5/thumbnails/14.jpg)
April 2015 Year-End New Employee Training 14
Assets, Liabilities, Equity• These account types use Rule 1 only• Program Code is assigned based on Account
Type• Program Code 9002 is assigned to all account
types for assets, liabilities and equity
![Page 15: Derivation Sherry Pickering, Director, Fiscal Services CSU, East Bay April 22, 2015.](https://reader030.fdocuments.net/reader030/viewer/2022033104/56649f445503460f94c64d02/html5/thumbnails/15.jpg)
April 2015 Year-End New Employee Training 15
Revenue
• These account types will first use Rule 2• Fund Processing Type + AAT Key• Sample: Fund 0948 + Trans In from DCF=
1301
• If not found in Rule 2 then the program code associated with Rule 1 will be used• Account Type R = 5000
![Page 16: Derivation Sherry Pickering, Director, Fiscal Services CSU, East Bay April 22, 2015.](https://reader030.fdocuments.net/reader030/viewer/2022033104/56649f445503460f94c64d02/html5/thumbnails/16.jpg)
April 2015 Year-End New Employee Training 16
Expense
• This account type will first use Rule 2• Fund Processing Type + AAT Key
• Sample CSU Operating Fund + Utilities = 0704
• If Rule 2 is not found it will look to Rule 3• FNAT Key has a program code• If no program code on FNAT key then PS FUND Attribute
• If Rule 3 is not found it will look to Rule 4• Department has a program code
![Page 17: Derivation Sherry Pickering, Director, Fiscal Services CSU, East Bay April 22, 2015.](https://reader030.fdocuments.net/reader030/viewer/2022033104/56649f445503460f94c64d02/html5/thumbnails/17.jpg)
Derivation Process
April 2015 Year-End New Employee Training 17
![Page 18: Derivation Sherry Pickering, Director, Fiscal Services CSU, East Bay April 22, 2015.](https://reader030.fdocuments.net/reader030/viewer/2022033104/56649f445503460f94c64d02/html5/thumbnails/18.jpg)
Derivation Process
April 2015 Year-End New Employee Training 18
![Page 19: Derivation Sherry Pickering, Director, Fiscal Services CSU, East Bay April 22, 2015.](https://reader030.fdocuments.net/reader030/viewer/2022033104/56649f445503460f94c64d02/html5/thumbnails/19.jpg)
Derivation Process
April 2015 Year-End New Employee Training 19
![Page 20: Derivation Sherry Pickering, Director, Fiscal Services CSU, East Bay April 22, 2015.](https://reader030.fdocuments.net/reader030/viewer/2022033104/56649f445503460f94c64d02/html5/thumbnails/20.jpg)
Derivation Concept
• Three PeopleSoft Business Units
April 2015 Year-End New Employee Training 20
CMP Business Unit
Legal Basis All six ChartFields
can be used Campus Business
Needs ChartField Values
based on Campus Information Needs
CSU Business Unit Legal Basis NACUBO Program
Code derived into PS Program ChartField
All ChartFields – with Program Code replaced
GAP Business Unit GAAP Basis Four ChartFields used
– Fund, Account, Program Code and Class
All ChartFields are derived
![Page 21: Derivation Sherry Pickering, Director, Fiscal Services CSU, East Bay April 22, 2015.](https://reader030.fdocuments.net/reader030/viewer/2022033104/56649f445503460f94c64d02/html5/thumbnails/21.jpg)
April 2015 Year-End New Employee Training 21
GAAP Business Unit Derivation (Look Up)
• Derived from CSU Business Unit – Actuals Only• Derives Net Asset Category from PS Fund
• Looks up Net Asset Category based on FNAT
• Derives Natural Classification from PS Account• Looks up Natural Classification based on AAT
• Derives Program Group based on Program Code• Derives Class code from CSU fund on FNAT key
![Page 22: Derivation Sherry Pickering, Director, Fiscal Services CSU, East Bay April 22, 2015.](https://reader030.fdocuments.net/reader030/viewer/2022033104/56649f445503460f94c64d02/html5/thumbnails/22.jpg)
GAAP FIRMS Submissions
April 2015 Year-End New Employee Training 22
Pre-Close
Closing Entries
Post Close
![Page 23: Derivation Sherry Pickering, Director, Fiscal Services CSU, East Bay April 22, 2015.](https://reader030.fdocuments.net/reader030/viewer/2022033104/56649f445503460f94c64d02/html5/thumbnails/23.jpg)
CSU_FIRMS_FILE – Stores Extract File• Used to debug errors or tie out to systemwide inquires
April 2015 Year-End New Employee Training 23
![Page 24: Derivation Sherry Pickering, Director, Fiscal Services CSU, East Bay April 22, 2015.](https://reader030.fdocuments.net/reader030/viewer/2022033104/56649f445503460f94c64d02/html5/thumbnails/24.jpg)
Record Type• http://www.calstate.edu/es/intranet/applications/fob/firms/
firms-data-element-dictionary/record-type.shtml
April 2015 Year-End New Employee Training 24
![Page 25: Derivation Sherry Pickering, Director, Fiscal Services CSU, East Bay April 22, 2015.](https://reader030.fdocuments.net/reader030/viewer/2022033104/56649f445503460f94c64d02/html5/thumbnails/25.jpg)
Maintenance
• CSU_CDIP_FUND_PROC_TYPE• CSU_CDIP_RULE_2_REVIEW• CSU_CDIP_RULE_4_REVIEW• CF_ATTRIB_TBL• PROGRAM_CD• GAAP_OVERRIDE
April 2015 Year-End New Employee Training 25
![Page 26: Derivation Sherry Pickering, Director, Fiscal Services CSU, East Bay April 22, 2015.](https://reader030.fdocuments.net/reader030/viewer/2022033104/56649f445503460f94c64d02/html5/thumbnails/26.jpg)
Override Review
April 2015 Year-End New Employee Training 26