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Depot Activities - CIN 

Summary 

Depot activities are mainly performed for trading material purchase and sale andsale of material transferred from factory. 

Table of Contents 

  Header 1 

  Purpose 

  Master Data 

  Required Primary Steps 

  Process Overview 

  Related Content 

Master Data. 

Required Primary Steps 

Process Steps 

Process Overview Table. 

Scenario: 

Goods Receipt of Stock Transferred material at Depot. 

Excise Duty capture against Goods Receipt. 

Depot Excise Invoice generation and Post Excise Duty for Clearance. 

Display of Depot Stock and Excise Duty Balance. 

RG23 D Register Extraction. 

Print RG23 D Register 

Header 1 

Purpose 

Depot or Dealer activities are mainly performed for trading material purchase and

sale and sale of material transferred from factory. 

There are two aspects of Depot / Dealer scenario: 

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1. Domestic as well as Import trading material is directly received at Depot /

Dealer’s premises for subsequent sale. 

2. Stock transferred from factory in bulk and the same will be sold from Depot /

Dealer’s premises as and when there is a demand from Customer as a Part or Full

consignment considering various factors of factory, Depot / Dealer’s and Customer’s

location, time period, transportation, taxation etc. 

Entries of receipt and issues at Depot / Dealer’s are accounted in RG23 D Register. 

Master Data 

  Material Master 

  CIN Master 

Required Primary Steps 

 A. P.O. of Trading Material 

Outbound Delivery of Stock Transfer 

Process Overview 

STEP

Step Name

Business ConditionT code

Results 

Goods Receipt of Stock transferred Material at Depot/DealerThis activity is

performed to account the Goods Receipt at Depot/ Dealers against Stock Transfer

outbound deliveryMIGO

Goods Receipt and material document is generated

Excise Duty capture against Goods Receipt.This activity is performed to Capture

Excise Duty in RG23 D Register against Goods Receipt.J1IG

RG23 D Register entry is updated and Internal Document is generated.Depot Excise Invoice generation and Post Excise Duty for sale.This activity is

performed to generate Depot Excise Invoice and Post the Excise Duty element

against sale.J1IJ

Depot Excise Invoice is generated. RG23 D Register entry is accounted.

Display of Depot Stock with Excise Duty Balances and Entry StatusThis activity is

performed to see the Depot Stock with Excise Duty Balances with the posting

status.J1IDEPOTSTOCK1.Depot Stock with Excise Duty balance and Status will be

displayed.

Extraction of RG23 D Register.This activity is performed to Extract the entries into

RG23 D RegisterJ2I5Entries are extracted in Rg23D register. 

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Print RG23 D RegisterTo take print of RG23 D RegisterJ2I6RG23 D Register is

printed. 

Goods Receipt of Stock Transferred material at Depot. 

Use 

This activity is performed to account the Goods Receipt of Stock Transferred

material. 

Prerequisite 

Delivery Order

Excise Invoice 

Procedure 

Easy Access PathLogistics > Logistics Execution > Inbound Process > Goods

Receipt for Purchase Order, Order, Other Transactions > Enter Goods Receipt for

Purchase OrderTransaction CodeMIGO 

On the initial screen, ensure that the Goods Receipt and Outbound Delivery are

selected in the fields on the top of the screen and press Enter.

Enter Outbound Delivery Order (Stock Transfer Delivery Order) and press Enter.

Ensure that the movement type in Where tab is 101.

Check the details, in case of change in Quantity , change the same in Quantity tab,

or any other details appearing in Where tab, Tick on Item OK , 

and press Enter. In Excise Invoice tab, select “06 No Excise Entry”, and click on

button, system will display the message as , Document is OK click 

on POST button to post the document. 

Excise Duty capture against Goods Receipt. 

Use 

This activity is performed to capture Excise Duty in RG23 D Register against Goods

Receipt. 

Prerequisites 

Goods Receipt Material Document. 

Procedure 

Access the transaction choosing one of the following navigation options:

Easy Access PathSAP Easy Access India Localization Menu (J1ILN) > Indirect

Taxes > Procurement > Excise Invoice > For DepotTransaction CodeJ1IG 

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In the initial screen, Click on Capture button or press F5 key. On next screen, enter

the Excise Group and Material Document 

as Goods Receipt and Material document year and press Enter. You can also enter

Excise Invoice No. and date. You will see the 

details of Purchase Order No and other details as per the material document. Click

on Details button. On next screen, 

For Stock Transfer Goods Receipt, enter Internal Excise Document Number and

Year, Internal Excise Document Number is

generated at supplying plant at the time of Excise Invoice creation. Excise Duty

element, will be captured from the 

Internal Excise No., check the same and click on Save button. 

In case of non availability of Internal Excise No., select the line item and click onMORE DOCUMENTS button. On next screen, enter Excise Inv. No.,Date, Challan

Qty, Excise Base value, ensure that Excise Duty rates are maintained in respective

duty rates column, you can also 

manually enter the excise duty amount and press Enter. System will give warning

messages, press Enter for each message and press Back button.

System will display the excise duty amount, check the same and click on Save

button. 

Result 

RG23 D Register entry is updated and Internal Document No. is generated. 

Depot Excise Invoice generation and Post Excise Duty for Clearance.

Use 

This activity is performed to generate Depot Excise Invoice and to post Excise Duty

for sale.

Prerequisite 

Delivery Order is created.

Procedure 

Access the transaction choosing one of the following navigation options: 

Easy Access Path 

SAP Easy Access India Localization Menu (J1ILN) > Indirect Taxes >Sales/Outbound Movements Excise Invoice > For Depot 

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Transaction Code 

J1IJ

In the initial screen, select RG23D Selection from Main Menu – “Delivery”. Enter

Delivery Order No. in Delivery, 

Excise Group and Series Group and press Enter. On next screen, Delivery Order

details will be displayed on screen, 

select the line item and Click on Details button or press F6 key. On next screen,

Click on Excise Invoice button.

Mother Invoice details against which you have captured the Excise Duty element will

be displayed. 

Select the line and Click on Continue button, on next screen press Enter.

Proportionate Excise Duty for Quantity to 

be sold will be calculated by system and displayed on screen which will be passed

on to customer. Click on Save button.

Result 

Depot Excise Invoice will be generated and Rg23 D Register entry is updated. 

Display of Depot Stock and Excise Duty Balance. 

Use 

This activity is performed to see the Material wise Depot Stock with Excise Duty

Balances with the entry status. 

Prerequisite 

Procedure 

Access the transaction choosing one of the following navigation options:

Easy Access PathSAP Easy Access India Localization Menu (J1ILN) > Indirect

Taxes > Sales/Outbound Movements Excise Invoice > For DepotTransaction

CodeJ1IDEPOTSTOCK1

On the initial screen, enter either Plant or Excise Group. Select Output Format as

“ABAP list” and press Execute. Depot Stock can be also seen for a specific material

to be entered in “Material number” Field. 

Result 

Material wise Depot Stock with Excise Balance and Rg23 D Register entries are

displayed with status.

Status Indicators: 

In Process 

C 

Completed 

D Deleted 

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P 

Posted 

R 

Reversed B 

Canceled 

RG23 D Register Extraction 

Use 

This activity is performed to extract the RG23 D Register Entries from CIN Table.

Prerequisite 

Entries are updated in RG23 D Register.

Procedure Access the transaction choosing one of the following navigation options:

Easy Access PathSAP Easy Access India Localization Menu (J1ILN) > Indirect

Taxes > Registers > Excise TaxTransaction CodeJ2I5 

In the Initial Screen, enter Excise group, Start date, End date and Select RG23 D

Register and press Execute .

If already extracted, system will ask for confirmation of Re-Extraction. Click on YES

button, since system 

overwrite the data. System displays the Register extracted with OK Button. 

Result 

RG23 D Register is extracted.

Print RG23 D Register 

Use 

This activity is performed to take printout of RG23 D Register.

Prerequisite 

Entries are updated and extracted in respective RG23 D Register.

Procedure 

Access the transaction choosing one of the following navigation options:

Easy Access PathSAP Easy Access India Localization Menu (J1ILN) > Indirect

Taxes > Registers > Excise Tax 

Transaction Code 

J2I6 

In the Initial Screen, Select RG23 D Register and press Execute. In next screen

enter Excise Group, Start Date, End Date and press Execute.

In next screen, enter Output Device, Enter Number of Copies, Tick in Printimmediately box and click on Print Button. To see the print preview, 

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click on Print Preview Button. 

Result 

RG23 D Register is printed.