Committee Present:

Staff:

BET:

BOE:

TOWN OF GREENWICH BOARD OR ESTIMATE AND TAXATION

HUMAN RESOURCES COMMITIEE REGULAR MEETING MINUTES

Wednesday, Janua~30,2019

Anthony Turner, Chairman; William Drake; Karen Fassuliotis; Elizabeth K. Krumeich

Dr. Alan Bar~. Commissioner, Human Services Department; Cicile Brown, Performance & Compensation Manager, Human Resources Department; Erica Mahoney, Assistant Director, Human Resources Department; Peter Mynarski, Comptroller; Ma~ Pepe, Director, Human Resources Department; Maureen Tracy, Chief Accountant, Finance Department

Leslie Tarkington

Robert Stacy, Director, Human Resource Department, Greenwich Public Schools System

Mr. Turner called the meeting to order at 3:03 P.M. and welcomed the HR Committee and attendees.

1. Approval of BET HR Committee Meeting Minutes

Upon a motion by Ms. Krumeich, seconded by Mr. Drake, the Committee voted 4-0-0 to approve the Minutes of BET Regular HR Meeting held on November 13, 2018. Motion carried.

Upon a motion by Mr. Drake, seconded by Ms. Krumeich, the Committee voted 4-0-0 to approve the Minutes of BET Regular HR Meeting held on December 11, 2018, as amended. Motion carried.

The Chairman asked Committee members whether or not they agreed to change the Order of Business to accommodate a presentation by Dr. Bar~ given his schedule. Committee members agreed to change the Order of Business.

4. New Business

• Department presentations to review proposed new positions, changes to the table of organization and reclassifications for the FY2020 budget

Dr. Bar~ described the Human Services Department staffing and explained that it currently was not meeting the needs of clients. Two (2) unfilled full time and two (2) unfilled part time case manager positions were causing assistance delays and client frustration . Recruiting part time bi-lingual employees has been challenging, so the Department was requesting the elimination of the two (2) part time positions in exchange for one (1) bi-lingual full time Case Manager position as cost-effective. Committee members asked for more information about sala~. hiring timetable and fulfillment of client

BET HR Committee Meeting Minutes January 30, 2019- Approved

services with a full-time versus two part-time case managers. The decision on this request would be made at the Committee's next Regular Meeting.

2. HR Reports

• Unemployment Report - the Quarterly Unemployment Report was presented at the December 11, 2019, meeting. The next Report will be presented at the Committee's March meeting.

• Vacant and Posted Position Listings - Director Pepe reviewed the vacant position listings and commented on the status of hiring a new Treasurer. Of the 52 applications, 6 have been identified for preliminary interviews by an Ad Hoc Panel to include Mr. Mynarski, Mr. Drake, Mr. Weisbrod and Ms. Mahoney. The final candidates will be interviewed by the Board of Estimate and Taxation. The BET is responsible for selection and hiring of the next Treasurer. In the interim, the BET appointed Ms. Yemets as Acting Treasurer who has previously served as the Assistant to the Treasurer for two years. Ms. Pepe was asked about the status of the Superintendent of Parks & Trees position and reported that interviews were scheduled for next week.

• Workers' Compensation Expense Report- The Comptroller reported that Workers' Compensation claims were trending well and at 26 weeks into the fiscal year, there is a $430,000 surplus balance.

3. Old Business

• Retirement Board- Request for Additional Fuii-Tjme Administrative Position-The Comptroller, in his capacity as a Member of the Retirement Board, reported that the Retirement Board was still awaiting an opinion from the Town Attorney regarding the Retirement Board's authority under the provisions in the Town Charter to hire a full-time Administrative Assistant for the Retirement Board (who would be working within the Human Resources Department). The funds for such position would come out of the Retirement Funds.

4. New Business (continued)

• HR Department - Additional Staff- Director Pepe described the Human Resources Department staffing and explained that it currently was not meeting the Department's need for support of core Human Resources functions. Ms. Pepe proposed converting a part-time Customer Service Representative (CSR) position to a full-time position and creating a regular 15-hour per week part-time position. The Committee asked for a job description for this proposed CSR position to consider the request.

• Discussion of M&C salary increase recommendation for FY19-20 - The Chairman requested that, prior to the Committee's vote on a recommendation to the BET regarding salaries for Management and Confidential (M&C) employees, the Committee review the comparative materials prepared by Ms. Brown and the previous two (2) years' Committee votes regarding the M&C salaries, taking into consideration the applicable Consumer Price Index (CPI) and the National Inflation Rate.

5. Adjournment

BET HR Committee Meeting Minutes January 30, 2019- Approved 2

The Committee unanimously voted to adjourn the meeting at 4:06 P.M. Motion carried.

A Special Meeting of the Human Resources Committee is scheduled for Tuesday, February 5, 2019, at 3:00 P.M. in the Cone Room. The next Regular Meeting of the Human Resources Committee is scheduled for Tuesday, February 19, 2019, at 3:00P.M. in the Cone Room.

Respectfully submitted,

BET HR Committee Meeting Minutes January 30, 2019- Approved 3