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Department of the Interior
Departmental Manual
Effective Date: 09/03/13
Series: Organization
Part 112: Policy, Management and Budget
Chapter 12: Office of Aviation Services
Originating Office: Office of Aviation Services
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12.1 Mission. The mission of the Office of Aviation Services (OAS) is to raise the safety
standards, increase the efficiency, and promote the economical operation of aircraft activities in
the Department of the Interior (DOI).
12.2 Functions. The primary functions of OAS are to exercise programmatic oversight over the
work of the bureaus relating to aviation management and operations and to serve as a central
point of contact with external agencies and organizations. This includes coordinating,
consulting, and collaborating with the bureaus to ensure Department-wide consistency within the
bureau aviation programs, to the extent practical, given the different statutory requirements and
missions of the bureaus. The primary functions of OAS include:
A. Program Oversight.
(1) Reviewing and evaluating bureau aviation management programs to ensure
proper implementation, consistency, and compliance with regulations, Congressional and Office
of Management and Budget direction, and Departmental policies and standards.
(2) Conducting internal control reviews and audits of Department-wide aviation
management programs.
(3) Advising and consulting with bureau and office officials to resolve inter- and
intra- departmental program issues affecting aviation management programs.
(4) Responding to Congressional, Government Accountability Office, Office of
Management and Budget, Office of the Inspector General, and public inquiries related to aviation
management, in collaboration with the bureaus, as appropriate.
(5) Conducting pilot flight checks for all DOI fleet pilots and all vendor pilots
performing special-use missions on behalf of a DOI bureau.
(6) Conducting inspections for all DOI fleet aircraft and DOI commercially
awarded contract aircraft for adherence to DOI technical specifications.
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B. Policy and Planning.
(1) Interpreting, developing, amending, and issuing Department-wide aviation
management program policies and interim policy. These may include directives, handbooks, and
supplements relating to aviation operations management planning and environmental
compliance, outreach and educational activities, and international coordination and collaboration.
(2) Leading Department-wide programmatic aviation strategic planning consistent
with Congressional and Administration directives, and the Department’s Strategic Plan.
(3) Establishing pilot and crew requirements.
C. Fleet Management.
(1) Managing ownership, acquisition, assignment, and disposal of all DOI owned
fleet aircraft.
(2) Coordinating and overseeing all maintenance performed on DOI owned fleet
aircraft.
(3) Reviewing, processing, and approving (if determined to be safe and in
compliance with Federal Aviation Regulations) proposed modifications to any DOI owned fleet
aircraft.
(4) Maintaining and managing pilot records for all DOI fleet pilots.
(5) Inspecting commercial maintenance facilities for compliance with Federal
Aviation Administration (FAA) and contract standards.
(6) Developing hourly and monthly fleet aircraft rates to ensure full cost recovery
including depreciation and accident/replacement reserves.
(7) Providing bureaus with expertise and data for development of aviation business
cases.
(8) Collecting DOI aviation activity data for mandated General Services
Administration reports.
D. Aviation Safety Program Management.
(1) Developing, implementing, and improving DOI’s aviation safety program.
(2) In consultation with the bureaus, assessing risk and providing direction for
implementation of policy and operational procedures to achieve and maintain the highest
possible level of aviation safety within the Department.
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(3) Administering the Interior Aviation Mishap Information System.
(4) Representing DOI during National Transportation Safety Board (NTSB)
investigations and conducting investigations on behalf of the NTSB when requested.
(5) Maintaining and improving the DOI aircraft accident prevention programs.
(6) Maintaining a Departmental aviation safety awards program.
(7) Disseminating Departmental aviation safety bulletins and information.
(8) Developing and providing aviation safety training to DOI aviation users,
managers and executives.
E. Coordination and Collaboration.
(1) Coordinating the Department’s aviation management programs with DOI’s
bureaus and offices, other Federal agencies, national-level partners for states, tribes, counties,
cities, and non-governmental organizations and international government agencies and
organizations.
(2) Representing the Department on interagency committees, working groups, task
forces, similar groups within DOI, and other Federal and non-Federal agencies as appropriate.
(3) Coordinating the Department’s international aviation management activities
with DOI’s Office of International Affairs and bureaus, the U.S. Department of Agriculture
Forest Service, Department of State, and other Federal and non-Federal agencies.
(4) Providing aviation subject matter expertise to the Department’s leadership.
12.3 Organization. The Office is headed by a Director, who provides leadership and strategic
direction for the Department’s aviation management program. (See attached organization chart.)
The Director serves as the Department’s subject matter expert and senior aviation authority and
representative to committees and councils (including internal and external organizations) that
impact DOI aviation policy, standards, and/or procedures, and, represents the Department in
national level aviation issues. The Director reports to the Deputy Assistant Secretary for Public
Safety, Resource Protection, and Emergency Services. The headquarters Office is located in
Boise, Idaho. The Director is assisted by a Deputy Director, Senior Management Analyst,
Administrative Assistant, and staff in the following divisions:
A. Aviation Safety and Program Evaluation Division. The Division is headed by a
Division Director who reports directly to the Office Director. The Division is responsible for
aviation policy development and implementation; establishment and maintenance of the DOI
Aviation Safety and Aircraft Mishap Prevention Programs; mishap investigation; management of
the DOI aviation mishap reporting system, including the SAFECOM system; Mishap Review
Boards; management of Department-level evaluations of bureau aviation programs; and
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management of the OAS occupational safety and health program. The primary focus of the
Division is accident prevention and policy development.
B. Technical Services Division. The Division is headed by a Division Director who
reports to the Office Director. The Division is responsible for aviation policy development,
commercial aircraft services specification development, oversight of the Departmental pilot
flight standardization program for DOI-owned fleet aircraft, and management and coordination
of aircraft engineering needs and maintenance management. Additionally, the Division manages
aircraft fuel receipts on behalf of DOI bureaus, as well as development and implementation of
Departmental policy for the use of Unmanned Aircraft Systems. The primary focus of the
Division is technical support and policy development.
C. Training Division. The Division is headed by a Division Director who reports to the
Office Director. The Division is responsible for establishment and maintenance of the DOI
Aviation Training Program; management of the DOI Aviation Training records system;
certification and evaluation of DOI aviation training instructors and development and ongoing
evaluation of aviation training curriculum and supporting instructional materials. The primary
focus of the Division is policy development, instructional development, implementation, and
management of Departmental aviation training.
D. Regional Offices. The OAS regional offices, strategically located to provide timely
response for field activities and support for the Department’s needs for aircraft mishap
prevention, technical support, knowledge management, aircraft inspections, pilot flight
evaluations, user training programs (including aviation related wildland firefighting training),
provide support to DOI fleet aircraft and pilots, and flight scheduling and coordination. Each
regional office is led by a regional director who reports to the Director, OAS.
(1) The Alaska Regional Office in Anchorage, Alaska provides in-house DOI fleet
pilot education and training, as well as, aircraft maintenance for the DOI fleet aircraft assigned in
the region which includes Hawaii and U.S. Western Pacific territories.
(2) The Eastern Regional Office in Atlanta, Georgia provides services to Eastern
United States Departmental aircraft programs including Puerto Rico and the U.S. Virgin Islands.
(3) The Western Regional Office in Boise, Idaho provides aviation services to the
Western United States Departmental aviation programs.
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DepartmentoftheInteriorDepartmentalManual
EffectiveDate July27, 2011Series AviationManagementPart350 GeneralProgramRequirementsChapter1 GeneralAdministration
OriginatingOffice NationalBusinessCenter
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Purpose1.1. Thischapterprovidesageneraloverviewoftheaviationprogramrequirements. Parts350through354oftheDepartmentalManual (DM) providemanagementresponsibilities, policies, andproceduresforutilizingandoperatingaircraftwithintheDepartmentoftheInteriorDOI).
Scope1.2 .
A. TheprovisionssetforthinParts350 – 354oftheDMareapplicabletoallDOIbureausthatutilizeoroperateaircraft. BecauseDOIisresponsibleforallpersonnelonboardaircraftunderitsoperationalcontrol, theprovisionsintheDM, NationalBusinessCenterAviationManagementDirectorate (NBCAMD) OperationalProceduresMemoranda (OPMs), andappropriatehandbooksareapplicabletoallInterioremployees, individuals, orgroupsprovidingvolunteerserviceswithoutcompensation, oranyotherpersonssupervisedbyDepartmentalemployees.
B. PersonsemployedbyorwhoseworkisdirectedsolelybycooperatorsorcontractorsareexemptfromprovisionsofthesedocumentsEXCEPTwhentheirdutiesincludeuseofflightservices, whichareunderoperationalcontroloftheDepartmentorpresentaserioussafetyhazardtopersonnelorproperty.
C. Parts350 - 354oftheDMdonotapplytointernationalDOIoperations (exceptforfleetoperations). However, DOIemployeesshouldattempttofollowDOIaviationpoliciestotheextentpractical.
Policy1.3.
A. DOIaviationactivitiesincludeboth "civil" and "public" operations. Civilaircraftoperationsshallcomplywithapplicablesectionsof14CFRaswellastheDepartmentalManual. Publicaircraftoperationsshallcomplywithapplicablesectionsof14CFR (controlofairtraffic, useofairspace, andaircraftregistration) aswellasthecontentsofthismanual, unlesstheAMDAssociateDirectorapprovesanexception.
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B. Life-threateningemergenciesmayrequiredeviationfrompolicesinthe350-354series. Forin-flightemergencies, thepilotshalltakeappropriateactiontoensuresafetyofflight. ThesesituationsshallbereportedbythepilottothechiefpilotorsupervisoranddocumentedonFormAMD-34, SAFECOM (www.safecom.gov).
Abbreviations1.4. AbbreviationsusedinParts350-354oftheDMarelistedinAppendix1tothischapter.
Definitions1.5. DefinitionsfortermsusedinParts350through354oftheDMareprovidedinAppendix2. Thedefinitionsareinadditiontothosefoundin14CFR1.
Responsibilities1.6.
A. AssistantSecretary - Policy, ManagementandBudget (A/S-PMB). TheA/S-PMBhasbroadoversightresponsibilityforDOIaviationmanagementpolicy.
B Director, NationalBusinessCenter (NBC). TheDirector, NBC, isresponsibleforthedevelopmentandoversightofaviationpolicy
C. AssociateDirector, AviationManagementDirectorate (AMD). TheAssociateDirector, AMD, isresponsibleforDepartment-wideaviationpoliciesandproceduresinconsultationandcooperationwiththeAviationBoardofDirectors. AnoverviewofthegeneralaviationfunctionsandresponsibilitiesareprovidedinAppendix3.
D. AviationBoardofDirectors. TheAviationBoardofDirectors (ABOD) isresponsibleforprovidingexecutivelevelbureauinvolvementintheformulationofaviationpolicyandthemanagementaspectsofaviationactivitiesintheDepartmentinaccordancewiththeABODCharter.
E. AviationBoardofDirector'sWorkingGroup (ABOD/WG). TheABOD/WGassiststheABODinthetechnicalaspectsofaviationmanagement. ThemembersaddressDepartmentalissues, initiateimprovements, analyzeissues, andmakerecommendationstotheABOD.
F. BureauResponsibilities. BureausareresponsibleforimplementingandexecutingDepartmentalandbureau-specificaviationpoliciesandoperations. Appendix4isacompilationofbureauaviationmanagementresponsibilities. AdjustmentsmustbemadewiththemutualconsentofappropriatebureauofficialsandtheNBCAMDAssociateDirector. NBCAMDwillrecordfunctionaladjustmentsinoneofthefollowingways:
1) MemorandumofUnderstanding (MOU). AnMOUorsimilaragreementInteragencyAgreement (IAA)) tocovercontinuingoperationalsituations.
2) Memorandum. Anofficialmemorandumforone-timetasksorassignments; verbalarrangementsmustbeconfirmedinwriting.
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Certification1.7 . VendorswillbeAirCarrier/CommercialOperatorscertificatedunderFederalAviationAdministration (FAA) Regulations (FARs) 14CFRParts121, 125, 127, 133, 135, or137. AllaircraftownedbytheDepartmentmustberegisteredwiththeFAAinthenameoftheU.S. DepartmentoftheInterior, (exceptforselectedlawenforcementaircraft) andmaintainedonAMDpropertyaccountabilityrecords. TheCertificateofRegistrationmustbedisplayedintheaircraftinaccordancewithFAArequirements. Aircraftshallbecertified, maintained, andoperatedinaccordancewith14CFRunlessanexceptiontothispolicyisapprovedbytheAssociateDirector, NBCAMD. OperationofanuncertificatedaircraftalsorequiresapprovaloftheAssociateDirectorNBCAMD.
TransportationofPassengers1.8. TravelonGovernmentaircraftorprivatelyownedaircraftasdefinedin350DM1, Appendix4) onofficialbusinessisrestrictedtoofficialtravelortravel
onaspace-availablebasis, subjecttothepoliciesanddefinitionsprescribedin41CFR101.37, OfficeofManagementandBudget (OMB), CircularA-126; andNBCAMDOperationalProceduresMemorandum “ImprovingtheManagementandUseofGovernmentAircraft.”
A. OfficialPassengers. Thefollowingcategoriesofpersonnelareofficialpassengers:
1) OfficersandemployeesoftheFederalGovernmenttravelingonofficialbusiness.
2) MembersofCongressandemployeesofCongressionalcommitteestaffswhoseworkrelatestoDOIprograms.
3) Non-FederalpassengerswhenengagedinmissionswhichenhanceaccomplishmentofDepartmentalprogramssuchaspersonnelofcooperatingState, county, orlocalagencies; representativesofforeigngovernments; andcontractors' representativestoincludethoseemployedbysuchagencies; andprivatecitizens.
4) Space-availablepassengersauthorizedandapprovedinaccordancewithOMBCircularA-126.
5) Space-availabletravelersapprovedbytheSecretaryoftheInterioronatrip-by- tripbasis.
B. UnauthorizedPassengers. AllpersonnelwhoarenotofficialpassengersshallbeconsideredunauthorizedpassengersandarenotauthorizedtobetransportedinanyaircraftownedoroperatedbyoronbehalfoftheDepartment. Apersonwhoisotherwiseanofficialpassengercouldbecomeunauthorizedbyperformingafunctionforwhichthatpersonisnotauthorized, e.g., apassengerperformingpilotdutieswithoutproperauthorization.
C. PrivatelyOwnedAircraft. ADOIemployee, holdinganFAAissuedPilotCertificateandcurrent, appropriateMedicalCertificate, properlyauthorizedtoexercisetheprivilegesoftheircertificate, mayutilizetheirprivatelyownedaircraftforofficialtravelandreceivereimbursement, ifthemodeoftravelisapprovedbytheirsupervisor. Thetotalallowablereimbursementshallbelimitedtototalconstructivecostoftheappropriatecommoncarriertransportationincluding
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constructiveperdiembythatmethodinaccordancewithFederalTravelRegulations. However, thetransportationofpassengersonaprivatelyownedaircraftisprohibitedunlesstheaircraftandpilotareproperlycardedforDOIoperations.
ReportingRequirements1.9. DOIemployeesshallreportflighthoursinthefollowingmanner:
A. DOIfleetaircraft – formAMD-2 (www.nbc.gov/amd).
B. Contractedaircraftfromcommercialsources - formAMD-23 (www.nbc.gov/amd).
C. CooperatoraircraftundertheoperationalcontrolofDOIasprescribedbytheAD, AMD.
D. Privatelyownedaircraftusedonofficialbusiness - formAMD-2.
Exceptions1.10.
A. TheNBCAMDAssociateDirectormayissuewrittenauthorizationforexceptionstoprescribedpolicyproviding:
1) ThedeviationisintheinterestoftheU.S. Government; and
2) Aviationsafetyconsiderationsarenotcompromised.
B. RequestsforexceptionsmustbeaddressedtotheNBCAMDAssociateDirectorthroughtheBureauAviationManagerandmustcontaindetailedjustificationthatthewaiverisessentialintheaccomplishmentofspecificbureauprojects.
InteragencyBoardsandCommittees1.11 . Throughcooperativeagreementswithotheragencies, theAssociateDirector, NBCAMD, orhis/herdesignatedrepresentative, mayparticipateonboardsandcommitteestodevelopandstandardizepolicies, procedures, systemsapplication, andoperationalcriteriafortheuseofaviationresources.
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Appendix1
AviationManagementAbbreviations
1. A&P Airframe & Powerplant (Mechanic) 2. A/S-PMB AssistantSecretary, Policy, Management
andBudget3. AAF FieldReferenceGuideforAviationSecurity
forAirportorotherAviationFacilities4. ABOD AviationBoardofDirectors5. ACCO AirCarrier/CommercialOperator6. ACE AviationCenteredEducation7. ACETA AerialCapture, Eradication, andTaggingof
Animals8. AD AirworthinessDirective9. AGL AboveGroundLevel10. AIM Airman’sInformationManual11. ALSE AviationLifeSupportEquipment12. AMDAD AviationManagementDirectorate,
AssociateDirector13. AMDRD AviationManagementDirectorate,
RegionalDirector14. AMD AviationManagementDirectorate15. AMIS AviationMishapInformationSystem16. AMRB AviationMishapReviewBoard17. AMTS AviationManagementTrainingfor
Supervisors18. AMWG AviationManagementWorkingGroup19. AOA AirOperationsArea20. APE AviationProgramEvaluation21. APO AviationProgramOverview22. ARA AircraftRentalAgreement23. ASI AircraftSafetyInvestigator24. ASM AviationSafetyManager25. ATC AirTrafficController26. BIA BureauofIndianAffairs27. CFI CertificatedFlightInstructor28. CFR CodeofFederalRegulations29. CG CenterofGravity30. CO ContractingOfficer31. COR ContractingOfficer’sRepresentative32. COTR ContractingOfficer’sTechnical
Representative33. CWN CallWhenNeededProgram
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34. DASHO DesignatedAgencySafetyandHealthOfficial
35. DIAR DepartmentoftheInteriorAcquisitionRegulation
36. DM DepartmentalManual37. DOD DepartmentofDefense38. DOI DepartmentoftheInterior39. ELT EmergencyLocatorTransmitter40. ETA EstimatedTimeofArrival41. FAA FederalAviationAdministration42. FAR FederalAviationRegulations43. FCC FlightCoordinationCenter44. FMR FederalManagementRegulations45. FOIA FreedomofInformationAct46. FSDO FlightStandardsDistrictOffice47. FSS FlightServiceStation48. GBL GovernmentBillofLading49. GSA GeneralServicesAdministration50. GTR GovernmentTransportationRequest51. IAA InteragencyAgreement52. IAT InteragencyAviationTrainer53. IB InformationBulletin54. ICA IntergovernmentalCooperationActof196855. ICAP InteragencyCommitteeforAviationPolicy56. IFR InstrumentFlightRules57. IG InspectorGeneral58. IHOG InteragencyHelicopterOperationsGuide59. IIC AircraftAccidentInvestigator-In-Charge60. IMC InstrumentMeterologicalConditions61. IPAC Intra-GovernmentalPaymentandCollection62. IPG InspectionPlanningGuideline (ofICAP) 63. IWP IncidentWithPotential64. MAP MishapActionPlan (replacesAircraftPre-
AccidentPlan) 65. MDA MinimumDescentAltitude66. MEA MinimumEnRouteAltitude67. MOA MemorandumofAgreement68. MOU MemorandumofUnderstanding69. NBC NationalBusinessCenter70. NFES NationalFireEquipmentSystem71. NFPA NationalFireProtectionAssociation72. NTSB NationalTransportationSafetyBoard73. NVG NightVisionGoggles74. OG OperationGuide75. OMB OfficeofManagementandBudget
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76. OPAC OnlinePaymentandCollection77. OPM OfficeofPersonnelManagement78. OPM OperationalProceduresMemorandum
AMD) 79. PIC Pilot-In-Command80. PPE PersonalProtectiveEquipment81. PRB PilotReviewBoard82. PTS PracticalTestStandard83. RVR RunwayVisualRange84. SBA SmallBusinessAdministration85. SDBU SmallandDisadvantagedBusiness
Utilization86. SIC Second-In-Command87. STC SupplementalTypeCertificate88. STEP Single-skid, Toe-inandhoverExit/entry
Procedures89. TBO TimeBetweenOverhaul90. TFR TemporaryFlightRestriction91. U.S.C. UnitedStatesCode92. USCG UnitedStatesCoastGuard93 VFR VisualFlightRules94. VMC VisualMeteorologicalConditions
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Appendix2
AviationManagementDefinitions
ActiveMilitaryMaintenanceandInspectionProgram1.. ThisisaprogramwherebytheactiveorreservecomponentsoftheU.S. ArmedForces, includingtheU.S. CoastGuard, maintainaviablemaintenanceprogramforthemake/model/seriesaircraftoperatedwithinthosecomponents. Thissystemprovidesforatypemalfunction/defectreportgathering, analysis, anddistributionofessentialsafety-of-flightinformation. Inaddition, itsupportstheresourceuserwithcurrentmaintenancepublications/proceduresandtimelychangessimilartoacivilmanufacturer'sprogram. Italsoprovidesanup-to-datepartsinventoryandarepairandreplacementsystem.
AffiliatedAircraft2.. Civilaircraftoperatedinaccordancewith14CFR91, 121, 133, 137, or135forthemutualbenefitofDOIandtheaffiliatedpartyatnocosttoDOI.
AgreementAircraft3. . Anaircraft, approvedbyAMDforflightservices, availableforintermittent, short-termuseunderasimplifiedacquisitionprocedure (SAP).
Aircraft4.. Theterm "aircraft" isusedtorefertoairplanesandhelicopters.
AircraftAccident5.. Anoccurrenceassociatedwiththeoperationofanaircraft, whichtakesplacebetweenthetimeanypersonboardstheaircraftwiththeintentionofflightandallsuchpersonshavedisembarked, andinwhichanypersonsuffersdeathorseriousinjury, orinwhichtheaircraftreceivessubstantialdamage.
AircraftAcquisition6.. Obtaininganaircraftthrougheitherpurchaseortransfer (excess), orthroughleaseorloan. Anyaircraftsecuredonafullyvendor-operatedbasisisspecificallyexcludedfromthisdefinition.
AirCrewmember - EssentialfortheMission7.. Crewmembers, otherthanflightcrewmembers, requiredtobeonboardtheaircrafttoensurethesuccessfuloutcomeofthemission. (Example: loadmasteraccompanyingbulkfuel.)
AirspaceConflict8.. Anearmid-aircollision, intrusion, orviolationofairspacerules.
Airtanker9.. Anaircraftusedforthedispensingofasubstance (normallyfireretardantorothersuppressant) onawildfire.
AMD-DesignatedRoutes10.. FlightroutesdesignatedbyAMD, whicharebureaurequestedandovermountainousterrain.
ApprovalAuthority11.. ThoseindividualsthatholdoversightandfinaldecisionauthorityoverflightcrewmemberapprovalortheremovalactionsasoutlinedintheSuspension/RevocationProcess – Pilotdefinedin351DM3.
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AviationBoardofDirectors12.. RepresentativebureauseniormanagementofficialsprovidingexecutivelevelbureauinvolvementintheformulationofpolicyandthemanagementaspectsofaviationactivitiesintheDepartment.
BailedAircraft13.. AircraftonloanfromtheDepartmentofDefense (DOD).
Bureau14.. AlevelofGovernmentdefinedbybureaus, services, surveys, andofficeswithintheDepartment
ComplexAirplane15.. Acomplexairplaneisanairplanethathasaretractablelandinggear, flaps, andacontrollablepitchpropelleror, inthecaseofaseaplane, flapsandacontrollablepitchpropeller.
ContractAircraft16.. AnAMD-approvedaircraftthatisavailableforuseinaccordancewiththetermsofthecontract.
CooperatorAircraft17.. Anaffiliated, military, orotherGovernmentagencyaircraft.
CallWhenNeededProgram18.. AprogramthatincludestheARASystemandallon-callcontracts.
DOI2181Pilot19.. ApilotmeetingOPMclassification2181standards.
Dual-FunctionPilot20.. Anypersonwhoactsaspilot-in-commandofanaircraftwhileonofficialGovernmentbusinessandisnota2181professionalpilot (OfficeofPersonnelManagementclassification2181), butwhosejobdescriptiondoesincludepilotduties.
Emergency21..
a. LifeThreatening. Asituationoroccurrenceofaseriousnature, developingsuddenlyandunexpectedlyanddemandingimmediateactiontopreventlossoflife.
b. Operational. Anunforeseencombinationofcircumstancesthatcallsforimmediateaction, butnotlifethreatening.
Excess/SurplusMilitaryAircraft22.. AircraftwhoseownershiphasbeentransferredtoaGovernmentagencybytheU.S. ArmedForces.
FatalInjury23.. Anyinjury, whichresultsindeathwithin30daysoftheaccident.
FederalAviationRegulations24.. RulesandregulationscontainedinTitle14oftheCodeofFederalRegulations.
FirstAid25.. Anymedicalattentionthatinvolvesnomedicalbill. Ifaphysicianprescribesmedicaltreatmentforlessthanaseriousinjuryandmakesachargeforthisservice, thatinjurybecomes “medicalattention.”
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FleetAircraft26.. AircraftbailedbyDOI, ownedbyDOI, orleasedbyDOIwithintenttopurchase.
FlightCrewmember27.. Apilot, flightengineer, orflightnavigatorassignedtodutyinanaircraftduringflighttimethatholdsavalidFederalAviationAdministration (FAA) Airman'sCertificateandflightphysical.
ForcedLanding28.. Alandingnecessitatedbyfailureofengines, systems, components, orincapacitationofacrewmember, whichmakescontinuedflightimpossibleandwhichmayormaynotresultindamage.
GroundMishap - AircraftGroundMishap29.. Anaircraftmishapinwhichthereisnointenttofly; however, thepowerplantsand/orrotorsareinoperationanddamageincurredrequiringreplacementorrepairofrotors, propellers, wheels, tires, wingtips, flaps, etc., oraninjuryisincurredrequiringfirstaidormedicalattention.
Hazard - AviationHazard30.. Anycondition, act, orsetofcircumstancesthatexposesanindividualtounnecessaryriskorharmduringaviationoperations.
HighPerformanceAirplane31.. Ahighperformanceairplaneisanairplanewithanengineofmorethan200horsepower.
HighReconnaissance32.. Arouteofflight, whichincludesreconnaissanceandisconductedabove500' abovegroundlevel (AGL). Thisreconnaissancedoesnotincludeanyaircraftmaneuvers, whichareinexcessofcommercialpilotskills, maneuveringbelow1.4V, orso
climbs/turns/descentsgreaterthanstandardrate. Thisdoesnotincludeanytypeofprecisemaneuveringorspecializedequipment.
HoverLandings33.. Hoverlandingsarelandingswherethehelicopterremainsinahoverabovethesurfaceoftheterrainwithwheel/skid-to-groundclearanceofnomorethan24inches. Hoverlandingsdonotmeetthedefinitionoftoe-inorsingleskid. Theselandingsarecharacterizedbythenecessitytomaintainasubstantialamountofhoverpowerwhilethelandinggearisincontactwiththesurface. Thisisnormallyduetothenatureofthesurfacessuchasswampyground, tundra/muskeg, snow, lavarock, etc. Duringtheselandings, thepotentialCGshiftsarenotashazardousasintoe-in, one-skidlandings; however, thepilotremainsalertandonthecontrolsasopposedtoaflatsurface/flatpitchlandingstability.
Incident34.. Anoccurrenceotherthananaccident, associatedwiththeoperationofanaircraft, whichaffectsorcouldaffectthesafetyofoperations.
IncidentwithPotential35.. Anincidentthatnarrowlymissesbeinganaccidentandinwhichthecircumstancesindicatesignificantpotentialforsubstantialdamageorseriousinjury. TheAMDAviationSafetyManagerwilldeterminefinalclassification.
IncidentalPassengerUseofMilitaryAircraft36.. TheconditionthatexistswhenaDOIemployeeisapassengeronboardamilitaryaircraftandisunabletoaffectthemanagementoftheflightinanymanner. Thisincludestheinitiation, conduct, andterminationoftheflight.
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IncidentalPilot37.. Anypersonwhoactsaspilot-in-commandofanaircraftwhileonofficialGovernmentbusinesswhosejobdescriptiondoesnotincludepilotduties. (Example: PilotingofprivateorGovernmentaircraftforofficialGovernmentbusinessinlieuofoperationofprivateorGovernmentowned/leasedautomobile, reference41CFR102-33.)
Inspector38..
a. AMDInspector. AnAMDemployeeincludedontheAMDApprovedInspectorsList.
b. AMDApprovedInspector. AnyinspectorapprovedbyAMD. ThisincludesAMDemployees, DOIemployees, andotherGovernmentagencyemployeesincludedontheAMDApprovedInspectorsList.
c. AMDAcceptedInspector. AnindividualemployedbyaGovernmentagencyotherthanDOIwhoisincludedontheUSFSApprovedInspectorsList.
InternationalDOIOperations39. . TheconditionthatexistswhenaDOIemployeeisengagedinaviationoperationsoutsidethe50UnitedStates, theDistrictofColumbia, PuertoRico, andtheVirginIslands. Exceptforfleetactivities, theseoperationsareoutsidethescopeoftheDOIaviationpolicy.
LargeHelicopter40.. Ahelicopterwithacertifiedgrossweightover12,500pounds.
MaintenanceDeficiency41.. Anequipmentdefectorfailurewhichaffectsorcouldaffectthesafetyofoperations, orthatcausesaninterruptiontotheservicesbeingperformed.
MedicalAttention42.. Aninjury, lessthanserious, forwhichaphysicianprescribesmedicaltreatmentandmakesachargeforthisservice.
MediumHelicopter43.. Ahelicopterwithacertifiedgrossweightbetween7,000and12,500pounds.
MilitaryAircraft44.. AnaircraftmaintainedandoperatedbyanactiveorreservecomponentallReserveforces, aswellasArmyNationalGuardandAirNationalGuard) oftheDOD, or
byanyactiveorreservecomponentoftheU.S. CoastGuard (USCG). AllreferencestomilitaryaircraftincludebothDODandUSCGaircraft. TheU.S. CoastGuardisabranchoftheArmedForcesoftheUnitedStatesatalltimes, andisaservicewithintheDepartmentofHomelandSecurityexceptintimesofwarorondirectionofthePresident, whentheyserveundertheNavyDepartment.
Mishap - AviationMishap45.. Mishapsincludeaircraftaccidents, incidentswithpotential, aircraftincidents, aviationhazards, andaircraftmaintenancedeficiencies.
MountainFlying - Airplanes46.. Conductingflightoperationsinmountainousterrainasidentifiedin14CFR95, subpartB, “DesignatedMountainousArea.”
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MountainFlying - Helicopters47.. Conductingflightoperationsinmountainousterrainasidentifiedin14CFR95, subpartB “DesignatedMountainousArea.” Operationsincludemaneuveringandnumeroustakeoffsandlandingstoridgelines, pinnacles, andconfinedareas.
OffshoreOperations48.. Theseareoperationsbeyondapointwherenavigationbyvisualreferencetolandmarkscanbemade.
On-Call49.. Requirementscontractsavailabletoperformintermittentaviationflightservices.
OperatingCost50.. Expensesthatinclude, butarenotlimitedto, leasecosts, crewcosts, maintenancecosts (materialsandlabor), fuelcosts, facilitiescosts, administrativesupportcosts, etc.
OperationalControl51.. Referto14CFR1.1, “Definitions.”
Operator52.. Anypersonwhocausesorauthorizestheoperationofanaircraft, suchastheowner, lessee, orbilleeofanaircraft.
OtherGovernmentAgencyAircraft53.. AircraftofU.S. registry, whichareowned, leased, oroperatedbyaGovernmentagencyattheFederal, State, orlocallevelsotherthanDOI. Thisdoesnotinclude "militaryaircraft," butdoesincludebailed/loanedorexcess/surplusmilitaryaircraftunderthecontrolofaGovernmentagency.
Passenger54.. Anypersonaboardanaircraftwhodoesnotperformthefunctionofaflightcrewmemberoraircrewmember.
Point-to-PointFlight55.. Flightsbetweenairports (excludingoperationsdefinedin351DM1as “specialuse”) forwhichtherouteofflightisdeterminedonlybythepilot(s) basedonnavigationalrequirements.
PrecautionaryLanding56.. Alandingnecessitatedbyapparentimpendingfailureofengines, systems, orcomponents, whichmakescontinuedflightunadvisable.
PrecisionReconnaissance (includingFireRecon) 57.. Thistypeofreconnaissanceisconductedabove500feetAGL. Transect-typeoperations, utilizationofspecializedequipment, ormissionsnotnormallyconductedinthecommercialsectorareexamplesofspecifictasks, whichrequirespecialconsiderationandwhichmakethisaspecialuseactivity.
PrivatelyOwnedAircraft58.. AnyaircraftpilotedbyaDOIemployeeonofficialbusiness, whichhasanFAAregistrationshowingtheDOIemployeeasanowner(s) ormemberofanorganizationthatownstheaircraft.
PublicAircraft59.. Asstatedin49U.S.C. 40102(a)(37), publicaircraftmeansanyofthefollowing:
a. Exceptwithrespecttoanaircraftdescribedinsubparagraph (E), anaircraftusedonlyfortheUnitedStatesGovernmentasprovidedinsection40125(b) ofTitleVII, Section702, Section40102(a)(37).
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b. AnaircraftownedbytheGovernmentandoperatedbyanypersonforpurposesrelatedtocrewtraining, equipmentdevelopment, ordemonstration, exceptasprovidedinsection40125(b).
c. AnaircraftownedandoperatedbythegovernmentofaState, theDistrictofColumbia, oraterritoryorpossessionoftheUnitedStatesorapoliticalsubdivisionofoneofthesegovernments, exceptasprovidedinsection40125(b).
d. Anaircraftexclusivelyleasedforatleast90continuousdaysbythegovernmentofaState, theDistrictofColumbia, oraterritoryorpossessionortheUnitedStatesofapoliticalsubdivisionofoneofthesegovernments, exceptasprovidedinsection40125(b).
e. AnaircraftownedoroperatedbytheArmedForcesorcharteredtoprovidetransportationtotheArmedForcesunderconditionsspecifiedbysection40125(b).
Revocation60.. CancellationofexistingDOIfleet, vendor, orcooperatorpilotflightauthorization.
Series - Helicopter61.. ThesubgroupingofmakesandmodelssuchasBell206A, Bell206B, andBell206L. TheletterdesignatorsofA, B, andLdenoteseries.
SeriousInjury62.. Anyinjurywhich (1) requireshospitalizationformorethan48hourscommencingwithin7daysfromthedatetheinjurywasreceived, (2) resultsinafractureofanybone (exceptsimplefracturesoffingers, toes, ornose), (3) causesseverehemorrhages, nerve, muscle, ortendondamage, (4) involvesanyinternalorgan, or (5) involvessecond- orthird-degreeburnsoranyburnsaffectingmorethan5% ofthebodysurface.
Shore63.. Thatareaofthelandadjacenttothewater, whichisabovethehighwatermarkandexcludeslandareas, whichareintermittentlyunderwater.
Single-SkidLandings64.. Single-skidlandingsarethoselandingsthatareusedtodropofforpickuppassengersorcargowhileholdingthehelicopterwithonefullskidonthegroundandtheothersuspendedintheair. Whenincontactwiththeground, thecenterofgravitycanshiftlaterally. Thistypeoflandingisnormallyusedinslopingterrainorwhenthehelicoptercannotlandandreducethepowertoflatpitch.
SmallHelicopter65.. Ahelicopterwithacertifiedgrossweightunder7,000pounds.
SpecialUseActivities66.. OperationsinvolvingtheutilizationofairplanesandhelicoptersinsupportofDOIprogramswhicharenotpoint-to-pointflightactivitiesandwhichrequirespecialconsiderationsduetotheirfunctionaluse. ThismayrequiredeviationfromnormaloperatingpracticeswhereauthorizedbyAMD. Specialpilotqualificationsandtechniques, specialaircraftequipment, andpersonalprotectiveequipmentarerequiredtoenhancethesafetransportationofpersonnelandproperty.
STEP67.. Isdefinedas “single-skid, toe-in, andhoverexit/entryprocedures.”
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Step-OutLandings68.. Step-outlandingsarethoselandingswherethehelicopterisnotincontactwiththegroundandthecenterofgravitycanshiftlaterallyandlongitudinally. Skid/wheelheightabovethegroundisnogreaterthan24inches.
SubstantialDamage69.. Anydamageorfailurewhichadverselyaffectsthestructuralstrength, performanceorflightcharacteristicsoftheaircraft, andwhichwouldnormallyrequiremajorrepairorreplacementoftheaffectedcomponent. Enginefailureordamagelimitedtoanengineifonlyoneenginefailsorisdamaged, bentfairingsorcowling, dentedskin, smallpuncturedholesintheskinorfabric, grounddamagetorotororpropellerblades, anddamagetolandinggear, wheels, tires, flaps, engineaccessories, brakes, orwingtipsarenotconsideredsubstantialdamage."
Suspension70.. AtemporarywithdrawaloftheDOIfleet, vendor, orcooperatorpilotflightauthorizationpendinginvestigationofasafetyconcern (aircraftaccident, IncidentWithPotential (IWP).
Toe-InLandings71.. Toe-inlandingsarethoselandingsthatareusedtodropofforpickuppassengersorcargobyrestingthehelicopteronthetoesoftheskids. Thisrequiresholdingasignificantamountofhoverpowertokeepthehelicopterfromfallingbackwards. Whenthehelicopterisoperatedinthismanner, thereisthepotentialofsignificantlateralandlongitudinalCGshiftduringloading/offloadingoperations. Whenthehelicopterisbalancedontheforward1/3orlessoftheskidtube, mainrotorbladeclearanceisanothersignificantconcern (1/2offlatsurface/flatpitchbladeclearance). Theselandingsarenormallyusedwherelandingareasareonslopes, whichexceedthecapabilityofthehelicopter.
Vendor72.. Anaviationcompanythathasaproperagreementorcontract.
VolunteerServices73.. VolunteerservicesarelimitedtopersonalservicesreceivedwithoutdirectorindirectcompensationbytheDepartmentfromindividualsorgroups.
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Appendix3AviationManagement
RolesandResponsibilitiesExercises ExercisesPrimary Secondary
Responsibility Responsibility
I. AviationPolicyandProcedures
A. GeneralFunctions
1. DevelopDepartmentalaviationpolicystatementsforissuanceintheDepartmentalManual (DM) bythe AMD BureauAssistantSecretary-Policy, ManagementandBudget.
2. DevelopandissueDepartmentalpolicystatementsinOperationalProceduresMemoranda (OPMs) as AMD BureautemporarydirectivespriortoreleaseinDM.
3. RequestchangesinDOIpolicystatements. Bureau
4. DevelopandimplementDepartmentalaviation AMD Bureaumanagementprocedures.
5. ExecuteDepartmentalandbureauaviationpolicyand Bureau AMDprocedures.
6. Provideexecutivelevelbureauinvolvementintheformulationofpolicyandthemanagementaspectsof ABODaviationactivitiesintheDepartment.
7. Reviewbureauprogramrequirementsformanaging ABOD AMDaviationwithintheDepartment.
8. Reviewcostsforaviationmanagementandoperations. Provideguidancetoensureretentionof ABODpriorityfunctionswithintheDepartmentandbureaus.
9. Reviewinteragencycoordinationrequirementsfor ABODInterioraviationactivities.
10. Reviewproposedaviationpolicies, procedures, and ABODbusinessmanagementpractices.
11. AssesstheeffectivenessoftheDepartmentalaviationprogramtoensureaviationandmanagementoversight ABOD AMDactivitiescomplywithandmeetDepartmentalobjectivesandBoardexpectations.
B. SpecificFunctions
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1. DetermineDepartmentalneedsforpolicystatements. AMD Bureau
2. DevelopandimplementpolicyviaDepartmental AMD Bureaudirectivessystem.
3. Developandimplementpoliciesandmanagementproceduresfordeterminingwhetheraircraftandaircraft- relatedequipmentandfacilitiesshouldbeGovernment AMD Bureauowned, Governmentoperated, orprocuredcommercially.
4. DevelopDepartment-wideADPmanagementinformationsystems, whichinvolvethefinancial AMD Bureaumanagementand/orcostsaccountingfororutilizationofaircraftresources.
5. Coordinateandapproveallinter-bureauandinter- departmentalutilizationofaircraftowned, operated, AMD BureauprocuredonbehalfofDOIbureaus.
6. ConductDOIaircraftandequipmentresearchanddevelopmenteffortsorreviewandapprovebureau AMD/Bureauaircraftandequipmentresearchanddevelopmentefforts.
7. Resolveairspacemanagementpolicyissuesaffecting AMD BureauDOIprogramsandactivities.
8. Implementmanagementandoperationalprinciples, concepts, andarrangementscommensuratewith ABOD Bureauindividualbureauinvolvementinspecificinteragencyfunctions.
II. AviationSafetyProgram
A. GeneralFunctions
1. DevelopandimplementaDepartmentalaviation AMD Bureausafetyprogram.
2. Establishandmaintainapositivebureauaviation Bureau AMDsafetyprogram.
3. Assessriskandprovidedirectionforimplementationofpolicyandoperationalprocedurestoachieveand ABOD AMDmaintainanexcellentlevelofsafetyinaviationactivities.
B. SpecificFunctions
1. DevelopandadministertheInteriorAviationMishap AMD BureauInformationSystem (AMIS).
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2. ConductDOIaircraftaccident/incidentinvestigations. AMD Bureau
3. Developcriteriaforandconductaircraftaccident AMD/Bureaupreventionsurveys.
4. Developspecificcriteriaforbureausafetysurveysofuniquemissionoperationsandconductaircraftaccident Bureau AMDpreventionsurveys.
5. DevelopandimplementDOIAircraftAccident AMD/BureauPreventionProgram.
6. ExecuteDepartmentalandbureauaircraftaccident Bureau AMDpreventionprograms.
7. Monitorbureauaircraftaccidentprevention AMD/Bureauprograms.
8. Conductaircraftaccidentpreventionseminars. AMD Bureau
9. DevelopandadministeraDepartmentalaviation AMD Bureausafetyawardsprogram.
10. DisseminateDepartmentalaviationsafetypolicyand AMD Bureauinformation.
11. DevelopandimplementDepartmentalAviation AMD BureauManagementTrainingprogram.
12. TrainandqualifyInteragencyAviationTrainersIAT) withinthebureaustomeetrequiredaviation AMD/Bureau
safetytrainingneeds.
13. EnsureadequatenumberofIATsqualifiedtomeet AMDbureauaviationsafetytrainingneeds.
III. DepartmentalOwned/OperatedAircraftProgram
A. GeneralFunctions
1. Establishpolicyandprocedurestoensureoperationandmaintenanceofaircrafttoachievemaximumsafety AMD Bureauatminimumcost.
2. Operateandmaintainaircrafttoachievemaximum AMD/Bureausafetyatminimumcost.
B. SpecificFunctions
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1. EstablishcriteriaforDOIaircraftownershiporin- AMD Bureauhouseoperationofleasedaircraft.
2. ApproveDOIaircraftownershiporin-house AMD Bureauoperationofleasedaircraft.
3. Establishpilotandcrewrequirements. AMD Bureau
4. Establishstandardsandproceduresforoperationand AMD BureaumaintenanceofDOIaircraft.
5. FlightcheckandqualifyallDOIpilotcrewmembers. AMD/Bureau
6. InspectandapproveallDOIowned/operatedaircraft AMDandtheirsupportingmaintenancefacilities.
7. Establishdecisioncriteriafortheacquisition, AMD Bureaureplacement, anddisposalofDOI-ownedaircraft.
8. Approvetheacquisition, replacement, anddisposalof AMD BureauDOI-ownedaircraft.
9. Assignaircrafttobureausfortheirexclusiveuse AMDformAMD-93, www.nbc.gov/amd).
10. Operateaircraft. Bureau/AMD
11. MaintainDOIowned/operatedaircraft. AMD/Bureau
12. PerformthefinancialmanagementofallDOI AMD Bureauaircraft.
13. Contractforaircraftmaintenanceandservice. AMD Bureau
14. Administeraircraftmaintenanceandservice AMD Bureaucontracts.
15. Reportunsafeandinefficientaircraftoperations, conditions, andsituationstotheNBCAMDAssociate Bureau/AMDDirector.
IV. ContractAircraftProgram
A. GeneralFunctions
1. Procureaircraftandaircraftservicesbycontract. AMD
2. Manageandcontrolcontractaircraft. Bureau/AMD
B. SpecificFunctions
1. PrepareandsubmitprogramrequirementstoAMD. Bureau
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2. Reviewbureaurequirementsanddeterminethemost AMD Bureauappropriatetermsandconditionsofcontracts.
3. Preparesolicitations. AMD
4. Reviewsolicitations. Bureau/AMD
5. Approve, issue, andopensolicitations. AMD
6. Reviewoffersandmakepre-awardevaluations. AMD Bureau
7. Awardcontractsandhandleprotests. AMD
8. Performacceptanceinspectionsofcontractor'spilots AMD Bureauandaircraft.
9. Managecontractaircraft. Bureau/AMD
10. Provideaircreworientationforspecificmissions. Bureau AMD
11. Control (dispatch) andassigncontractaircraftwithin Bureauthescopeofcontracts.
12. Administercontract. AMD/Bureau
a. Reportsignificantcontractandoperational BureauproblemstoNBCAMD.
b. Performinitialandperiodiccompliance AMD Bureauinspections.
c. Performaviationprogramevaluations. AMD/Bureau
13. EnforcemandatoryDOIstandardsandprocedures. AMD/Bureau
14. Mediateand/oradjudicatecontractor-bureau AMD Bureaudisputes.
15. Coordinatecontractlitigation. AMD Bureau
16. Makecontractpayments. AMD Bureau
17. Performpost-evaluationofflightcrewproficiency AMD Bureauandairmanshiptechniques.
V. Agreement/RentalAircraftProgram
A. GeneralFunctions
1. Procureaircraftserviceswithinopenmarket AMD Bureauprocurementlimitations.
2. Approveoperatorsandperformflightscheduling AMDwhenrequested.
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3. Manageandcontrol (dispatch) aircraft. Bureau/AMD
B. SpecificFunctions
1. FurnishanticipatedspecialrequirementstoAMD. Bureau
2. Inspectandapproveoperators. AMD Bureau
3. Issuequalificationanddatacardstopilotsandaircraft AMDmeetingDOIstandardsforspecial-useactivities.
4. Scheduleflightsanddispatchaircraftonbureau AMDrequest.
5. Makepaymenttooperators. AMD Bureau
6. ReportanysignificantoperationalproblemstoAMD. Bureau
7. EnforcemandatoryDOIstandardsandprocedures. AMD/Bureau
8. Coordinateagreementlitigation. AMD
9. Performpost-evaluationsofoperatorsandequipment. Bureau AMD
10. ReporttoAMDallbureauflightactivitynot BureauprocessedthroughtheAMDpaymentsystem.
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Appendix4
BureauAviationManagementResponsibilitiesSummary
A NationalOffice, Director, andHeadquartersstaffisresponsibleforthefollowing
1. Implement, execute, andenforceDepartmentalaviationpolicy. 2. Developandexecutebureauaviationpolicy. 3. Publishbureauaviationmanagementplan. 4. Establishabureauaviationsafetyprogram. 5. Monitorbureauaircraftaccidentpreventionprogram. 6. Ensureadequateaviationmanagementstaff (BureauAviationManager, Bureau
AviationSafetyManager) 7. Performaviationsafetyevaluations. 8. Identifyfleetaircraftacquisition, replacement, anddisposaltosupportbureau
programs. 9. Ensurebureau/agencypersonnelinvolvedintheuse/controlofaviationresources
receivetheappropriatelevelofaviationsafetytraining. 10.ParticipateinDepartmentalAviationManagementBoardofDirectorsand Working
Groupactivities. 11.Assignbureau/agencyrepresentativeforAircraftMishapReviewBoard (AMRB). 12.PromoteuseofAMISsystem. 13.RespondtoAMRBrecommendations. 14.ReporttoAMDallbureauflightactivitynotprocessedthroughtheAMDpayment
system. 15.Identifyandsubmitprogramrequirements. 16.ExpandDOIpilotstandardsandcrewrequirements. 17.EnsurecompliancewithOMBCircularA-126. 18.EnsurecompliancewithOMBCircularA-76.
B RegionalOfficeDirectors, StateOfficeDirectors, andAreaOfficeDirectorsareresponsibleforthefollowing
1. DisseminateDepartmentalaviationsafetypolicyandinformation. 2. ParticipateinDepartmentalaviationsafetyawardprogram. 3. Ensureadequateaviationmanagementstaff. 4. Identifyfleetaircraftacquisition, replacement, anddisposaltosupportbureau
programs. 5. Ensurebureau/agencypersonnelhaveappropriateaviationtraining. 6. Operateandmaintainaircraftformaximumsafetyandefficiency. 7. Assignaliaisonforbureauaircraftandaccidentinvestigations. 8. Monitorbureauairspaceneeds. 9. PromoteuseofAMISsystem. 10.Identifyandsubmitprogramrequirements. 11.ExpandDOIpilotstandardsandcrewrequirements.
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12.EnsurecompliancewithOMBCircularA-126. 13.EnsurecompliancewithOMBCircularA-76.
C. ParkSuperintendents, DistrictManagers, andRefugeManagersareresponsibleforthefollowing
1. EnforcemandatoryDOIstandards. 2. Ensureadequateaviationmanagementstaff. 3. Performprojectplanning. 4. Performriskassessment. 5. Ensurebureau/agencypersonnelhaveappropriateaviationsafetytraining. 6. Operateandmaintainaircraftformaximumsafetyandefficiency. 7. Reportunsafeoperations, conditions, andsituations. 8. EnsureALSEcompliance. 9. Ensureflightfollowingcompliance. 10.PromoteuseofAMISsystem. 11.Identifyspecificprocurementrequirements. 12.Identifyandsubmitprogramrequirements. 13.Requesttechnicalassistanceforspecializedaviationproblems. 14.Manageandcontrolvendoraircraftwithinscopeofprocurement. 15.ReportsignificantcontractandoperationalproblemstoAMD. 16.Procureaircraftservicesinaccordancewithprocurementrequirements. 17.Prepare/endorseprocurementpaymentdocuments. 18.Provideinformationnecessaryforprocurementlitigation. 19.Performpost-useevaluationofoperatingpilotsandequipment. 20.EnsurecompliancewithOMBCircularA-126.
D. FirstLineSupervisorsofDOIPilots, AviationUser, DOIPilotsareresponsibleforthefollowing:
1. EnforcemandatoryDOIstandards. 2. Performprojectplanning. 3. Performriskassessment. 4. Ensurebureau/agencypersonnelhaveappropriateaviationsafetytraining. 5. Ensurepilotshaverecentflightexperience. 6. Operateandmaintainaircraftformaximumsafetyandefficiency. 7. Reportunsafeoperations, conditions, andsituations. 8. Provideaircraftorientation. 9. EnsureALSEcompliance. 10.Ensureflightfollowingcompliance. 11.Provideoversightforvendoraircraftusage. 12.PromoteuseofAMISsystem. 13.Identifyspecificprocurementrequirements. 14.Requesttechnicalassistanceforspecializedaviationproblems. 15.Manageandcontrolvendoraircraftwithinscopeofprocurement. 16.Administermaintenanceandservicecontracts.
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17.ReportsignificantcontractandoperationalproblemstoAMD. 18.Procureaircraftservicesinaccordancewithprocurementrequirements. 19.Prepare/endorseprocurementpaymentdocuments. 20.Provideinformationnecessaryforprocurementlitigation. 21.Performpost-useevaluationofoperator, pilots, andequipment.
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DepartmentoftheInteriorDepartmentalManual
EffectiveDate July27, 2011Series AviationManagementPart350 GeneralProgramRequirementsChapter2 IssuanceofAviationPolicyandGuidance
OriginatingOffice NationalBusinessCenter
350DM2
Purpose2.1. ThischapterprovidesanoverviewandgeneraldescriptionofthetypesofpolicyissuancesandguidancefortheDepartment’saviationmanagementprogram.
Issuances2.2. GeneralpolicyandguidancefortheaircraftmanagementprogramarepublishedintheDepartmentalManual (DM), Parts350-354. AdditionalaviationpolicyandguidancenotissuedintheDMisissuedundertheauthorityoftheDirector, NBC, andincludesthefollowing:
A. OperationalProceduresMemoranda (OPMs). TemporaryorinterimDepartmentalpolicydirectivesissuedtopermittimelydisseminationofinstructionaland/orproceduralmaterialstoupdate, modify, orsupplementpolicyintheDM.
B. Handbooks (HBs). DepartmentalHandbooksprovidedetailedproceduresandrequirementsforpolicyestablishedintheDM.
C. InformationBulletins (IBs). AnnouncementsandinformationofgeneralinterestarepublishedasIBs. IBsarenon-directive, bearnoexpirationdate, andmaybediscardedatthediscretionoftherecipient. AnysupersededIBwillbenotedinthenewrelease. Annually, theAviationManagementDirectoratewillissuealistingofallcurrentIBs.
D. OperationGuides (OGs). Guidesthatcommunicatepreferredproceduresforaspecificaspectofaviationoperations. Theyarenotpolicy, noraretheymandatoryattheDepartmentallevel, butmaybeadoptedassuchbyabureau.
Distribution2.3.
A. DepartmentalManualReleases. PoliciespublishedintheDMareavailablefromtheDepartment’sElectronicLibraryofInteriorPolicies: http://elips.doi.gov.
B. OtherIssuances. OPMs, HBs, IBs, andOGsaredistributedbyAMDinaccordancewithbureaudistributionlists. MasterdistributionlistsaremaintainedbytheAMDHeadquartersOffice. Totheextentpossible, electronicdistributionisencouraged.
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ContentsofDMChapters2.4 . MaterialpublishedinParts350-354DMSeries, istitledwithinthefollowinglisting:
Part350 GeneralProgramRequirements
Chapter1 GeneralAdministrationChapter2 IssuanceofAviationpolicyandGuidance
Part351 AviationOperations
Chapter1 FlightOperationsStandardsandProceduresChapter2 AircraftEquipmentandMaintenanceChapter3 FlightCrewmemberPolicyChapter4 CooperatorOperationsChapter5 AviationManagementServiceSupportforNon-Federal, Government
EntitiesPart352 AviationSafety
Chapter1 AviationSafetyProgramChapter2 AviationProgramEvaluationsChapter3 AircraftMishapNotification, Investigation, andReportingChapter4 AviationSafetyAwardsProgramChapter5 AircraftandAviationFacilitySecurity
Part353 AviationServices
Chapter1 AircraftContractingChapter2 AircraftAcquisitionandDisposition
Part354 Reserved
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DepartmentoftheInteriorDepartmentalManual
EffectiveDate 07/27/11Series AviationManagementPart351 AviationOperationsChapter1 FlightOperationsStandardsandProcedures
OriginatingOffice NationalBusinessCenter
351DM1
General1.1. ThischapterprescribesflightoperationsstandardsandproceduresforallaviationactivitieswithintheDepartmentoftheInterior (DOI). ThestandardsandproceduresapplytoDOIfleetaircraft, commercialaviationoperations, andprivatelyownedaircraftonofficialbusiness.
A. ApplicabilityofPilotsOperatingHandbookandFAA-ApprovedFlightManuals. Information, procedures, andlimitationscontainedinpilots’ operatinghandbooksandFederalAviationAdministration (FAA)-approvedflightmanuals (andsupplements) areapplicabletoalloperations; e.g., owner’smanual, aircraftflightmanual, owner’shandbook, andaircraftinformationmanual.
B. ApplicabilityofFederalAviationRegulations (FAR) toDOIOperationsInvolvingOwnedorOperatedAircraft. Title14oftheCodeofFederalRegulations (CFR), Part91, includingthoseportionsthatapplytocivilaircraft, appliestoDOIownedoroperatedaircraftoperationsexceptasnotedintheDepartmentalManual (DMs) and/orOperationalProceduresMemoranda (OPMs). AllotherFARsareapplicableasdirectedbyParts350-354oftheDepartmentalManual.
C. VendorOperationsSpecifications. Aircraftwillbeoperatedandmaintainedunderprovisionsof14CFR91, 121, 125, 127, 133, 135, or137, asappropriate, includingthoseportionsapplicabletocivilaircraft, unlessotherwiseauthorizedbytheAssociateDirector, AviationManagementDirectorate (AMD), NationalBusinessCenter (NBC).
D. VendorCertification. Vendorsprovidingcommercialserviceswithpilot(s) shallbecertificatedunder14CFR121, 125, 127, 133, 135, or137, asappropriate.
E. Pre-flight/Post-flightInspections. Eachpilot-in-commandshall, beforebeginningaflight, befamiliarwithallavailableinformationconcerningthatflightinaccordancewith14CFR91SubpartB. Thepilot-in-commandshallconductavisual, preflightinspectionbeforethefirstflightofeachday. Apostflightinspectionshallbemadeafterthelastflightoftheday. Deficiencies, whichmightaffectsafetyofflight, shallbecorrectedpriortocommencingflight. Pilotsshalluseapplicablecockpitchecklists.
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F. WeightandBalance. Weightandbalanceinformationshallbekeptineachaircraftflightmanualorweightandbalancebook. Thisinformationshallinclude:
1) Equippedweightofaircraft, asconfigured.
2) Passengerconfiguration(s).
3) Cargoweightanddistributionlimits.
4) Centerofgravity (CG) limits
5) Maximumtakeoffandlandingweights.
6) ChartsforcomputingweightsandCGlocation.
G. SeatbeltsandShoulderHarness. OccupantsshallwearseatbeltsandshoulderharnessesduringallphasesofflightunlessthereisavalidoperationalorsafetyrequirementthatwouldcausethePIC (Pilot-in-Command) todirectotherwise.
H. Emergencies. Whenanemergencyisencountered, thepilotshalltakeappropriateactiontoensuresafetyofflight. ThesesituationsshallbereportedbythepilottothechiefpilotorsupervisoranddocumentedonanNBCAMDSAFECOMform (AMD-34 / FS5700-14) orelectronicallyatwww.safecom.gov.
I. OperationsinRestrictedCategoryandUncertificatedAircraft.
1) Operationofaircraft, certificatedinthe "restrictedcategory," shallbelimitedtothespecialpurposeoperationsauthorizedbythatcertificate. Alloperationsshallbeconductedinaccordancewith14CFR91, SubpartD, andtheaircraftoperatinglimitationsoftherestrictedcertificate. ForaircraftwithmultipleAirworthinessCertificates, theoperatingrulesofthecertificatebeingusedshallapply.
2) OperationsofuncertificatedaircraftshallbelimitedtotransportationofaircrewmembersandpropertydirectlyassociatedwiththemissionasauthorizedbythemostcurrentPublicLawpertainingtopublicuseaircraftandappropriateDepartmentalguidance. However, theaircraftshallbemaintainedinaccordancewithamaintenanceandinspectionprogramacceptedbytheAssociateDirector, NBCAMD. Thisauthorizationdoesnotincludetransportationofpassengers. Forthistypeoftransportation, referto351DM1.5.
J. SmokingPolicy. SmokingisnotpermittedinanyaircraftundertheoperationalcontroloftheDepartment.
CrewComplementRequirements1.2 .
A. CompositionofFlightCrew. Minimumcrewassignmentandschedulingforallaircraftshallbeinaccordancewiththeaircrafttypecertificatedatasheet,FAA-approvedflight
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manual, orpilotoperatinghandbook,andappropriateoperatingrules, exceptasotherwiseprovidedforinthischapter.
B. PersonnelattheControls. OnlythoseindividualsauthorizedbytheNBCAMDAssociateDirectororRegionalDirectormaymanipulatetheflightcontrols. AuthorizationmaybeintheformofpilotqualificationcardsissuedoracceptedbyNBCAMDapprovedinspectorsorspecialLettersofAuthorization. Thisincludespre-employmentflightevaluations.
1) DOIemployeesshallonlyparticipatein “pinchhitter” coursesthatareapprovedbytheappropriateNBCAMDRegionalDirector.
2) Certificatedflightinstructors (CFIs), withaLetterofAuthorizationissuedbytheApprovalAuthority, maymanipulatetheflightcontrolsofDOIfleetaircraftwhileinstructingDOIflightcrewmemberpersonnelinanacceptedcourseofinstruction. ManeuversarelimitedtothoseincludedintheFederalAviationAdministration (FAA) PracticalTestStandards (PTS). Nospecialuseactivitiesarepermitted.
3) Exceptionsare:
a) Vendorsecond-in-commandpilotsneednotbeapprovedexceptwheresecond-in-commandexperienceisdefinedbytheprocurementdocument.
b) Operatorsauthorizedunder14CFR121areexemptfromspecificpilotcardingproceduresforpoint-to-pointtransportation.
FlightLimitations, Aircraft DOIOwnedand/orOperated1.3:.
AAutopilotRequirements. IfanairplaneisnotequippedwithanIFR (InstrumentFlightRules) approvedandfullyfunctioningautopilot, acopilot (qualifiedasaSIC) isrequiredforallpassengerflightswhereIFRconditionsareanticipated. ExceptionsallowingsinglepilotIFRwithoutanautopilotareasfollows:
1) TakeofffromthedepartureairportinIMC (InstrumentMeteorologicalConditions) toapointnomorethan15minutesflyingtimeatnormalcruisespeedfromthatairportwhereVFRconditionsareknowntoexist.
2) OperateanaircraftinIMCunderIFRifunforecastweatherconditionsareencounteredwhileenrouteonaflightplannedtobeconductedunderVMCandadiversiontoremainVFRisnotpractical.
3) ConductanIFRapproachatthedestinationairport, ifunforecastweatherconditionsareencounteredattheairportthatdonotallowanapproachtobecompletedunderVFR.
B. AirplaneExternalLoadOperations. ExternalloadsshallonlybetransportedinaccordancewiththeFAA-approvedflightmanualsupplementor14CFR21.
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C. AirplaneSingleEngineNightOperations. DOIOwnedorOperated.
1) Flightatnight (asdefinedin14CFR1) insingleengineairplanesshallbeinanairplaneequippedforIFRflightinaccordancewith14CFR91, SubpartB. Thepilotshallbeinstrument-ratedandcurrentatnightinaccordancewith14CFRPart61.Flightatnightisnotauthorizedinmountainousareasasdepictedin14CFR95, exceptasfollows:
a) OnNBCAMD-designatedflightroutes. NBCAMD-designatedroutesarebureaurequestedandinmountainousterrain; or
b) Withina20-nautical-mileradiusofalightedairport.
2) Exceptfortakeoffsandlandings, allnightflightsshallbeconducted:
a) Atleast1,000feetabovethehighestobstacle (2,000feetinmountainousareas) withinahorizontaldistanceof5nauticalmilesfromcourseintendedtobeflown; and
b) Withatleast3statutemilesvisibility.
D. Airplane: SingleEngine (Reciprocating-Engine-Powered). DOIOwnedorOperated.
1) IFRandVFRover-the-topflightinreciprocating-engine-poweredsingleengineairplanesshallbeinanairplaneequippedforIFRflightinaccordancewiththerequirementsof14CFR135andtheadditionalmaintenancerequirementsof14CFR135, SubpartJ (substitutingbureauforcertificateholder) fortheprevious100hoursofoperationorsincethelastoverhaul, whicheverisless. ThepilotshallbeinstrumentratedandcurrentforIFRinaccordancewith14CFR61SubpartsAandB. ForIFR, thepilotshallhaveacurrentflightcheckasper351DM3.
2) Reciprocating-engine-poweredsingleengineairplaneIFRandVFRover-the- topflightsshallnotbeplannedunlessweatherreportsandforecastsindicatethatthepilotcandescendintoVFRconditionsofatleast1,000feetand3milesincaseofanemergencyatanyenroutepointwhileflyingcross-countryincludingenroutetoanalternate.
3) Reciprocating-engine-poweredsingleengineIFRandVFRover-the-topflightsshallnotbeplannedorconductedintoexistingorforecastenrouteicingorotherpotentiallyhazardousweatherconditionsdefinedasSIGMETorAIRMETasdescribedintheAeronauticalInformationManual (AIM).
4) Reciprocating-engine-poweredsingleengineIFRandVFRover-the-topflightsshallnotbepermittedindesignatedmountainousareasasdepictedin14CFR95. (Note: ThisdoesnotprecludepilotsfromfilinganIFRflightplanandflyingunderIFRcontrolwhenweatherconditionsareVMC.)
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5) Reciprocating-engine-poweredsingleengineairplanesmaybeoperatedinIFRonlyinnon-mountainousareas, provided:
a) Weatherconditionsatdepartureareatleast500-footceilingandone- milevisibility, orpublishedapproachminimums, whicheverisgreater.
b) Destinationweatherisreportedtobeatleast500-footceilingandone- milevisibilityorthepublishedapproachminimums, whicheverisgreater, atthetimeofdepartureandisforecasttoremainsofortheestimatedtimeofarrivalplusonehour. Alternateweatherminimumsshallbeinaccordancewith14CFR91.
c) Enrouteweathermeets1.3D(2) above.
E. Airplane: SingleEngine (Reciprocating-Engine-Powered). VendorOperatedorOtherGovernmentAgencyOwnedorOperated. Vendororothergovernmentagencyownedoroperated, reciprocating-engine-poweredsingleengineaircraftshallnotconductoperationsintoIMCornightconditionsasdefinedin14CFR1, withDOIpersonnelonboard.
F. Airplane: SingleEngine (Turbine-Engine-Powered). DOIOwnedand/orOperated, OtherGovernmentAgencyOwnedorOperated. Singleengineturbine-poweredairplanesusedforIFRflightshallmeettheequipmentrequirementsof14CFR135, SubpartC, andtheadditionalmaintenancerequirementsof14CFR135forsingleenginepassenger-carryingoperations (substitutingbureauorotheragencyforcertificateholder). ThepilotshallbeinstrumentratedandcurrentforIFRinaccordancewith14CFRPart61. ThepilotshallhaveacurrentIFRflightcheckasper351DM3.
G. Airplane: SingleEngine (Turbine-Engine-Powered) VendorOperated.
1) Vendorturbine-engine-poweredsingleengineaircraftoperationsshallnotbeconductedintoIMCornightconditionsasdefinedin14CFR1withGovernmentpersonnelonboard, unlesstheairplaneisequippedinaccordancewiththerequirementsof14CFR135, SubpartC.
2) Iftheaircraftissoequipped, IFRoperationsshallbeconductedinaccordancewiththevendor'sapprovedoperatingspecifications.
H. Airplane – Multiengine.
1) DOInightflight, asdefinedin14CFR1.1, conductedinamultiengineairplane, shallbeinanairplaneequippedforIFRflightinaccordancewith14CFR91, SubpartC. Thepilotshallbeinstrumentratedandcurrentatnightinaccordancewith14CFRPart61, SubpartA. Exceptfortakeoffsandlandings, allnightflightsshallbeconducted:
a) Atleast1,000feetabovethehighestobstacle (2,000feetinmountainousareas) withinahorizontaldistanceof5nauticalmilesfromcourseintendedtobeflown; and
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b) Withatleast3statutemilesvisibility.
2) DOIIFRflight. MultiengineairplanesusedforIFRflightshallmeettheequipmentrequirementsof14CFR135, SubpartC, andtheadditionalmaintenancerequirementsof14CFR135, SubpartA, forsingleenginepassenger-carryingoperations (substitutingbureauorotheragencyforcertificateholder). ThepilotshallbeinstrumentratedandcurrentforIFRinaccordancewith14CFRPart61, SubpartA, andshallhaveacurrentIFRflightcheckasspecifiedin351DM3.
3) VendornightandIFR. VendornightandIFRoperationsshallbeconductedinaccordancewiththevendor’sapprovedoperationsspecifications.
I. Weather – DOIOwnedorOperatedAircraft, orOtherGovernmentAgencyOwnedorOperatedUnlessotherwisespecifiedinthischapter, thefollowingweatherconditionsshallbeusedastheminimumforallflightswithinDepartmentalaviationoperations.
1) VFR: 14CFR91, SubpartB.
2) SpecialVFR: 14CFR91, SubpartB.
3) IFR: 14CFR135, SubpartD.
a) DepartureMinimums. DOIpilotsmaynottakeoffinanaircraftunderIFRorbeginanIFRorVFRover-the-topoperationunlesstheweatherisatorabovethelowestappropriatepublishedapproachminimumsforthedepartureairport, andforwhichtypeapproachtheaircraftisequipped. Departuresmayalsobemadewhenweathermeetspublishedtakeoffminimumsoratleast ½-milevisibility (2,400runwayvisualrange (RVR)), whicheverisgreater. Thisrequiresanalternateairportthatisavailablewithin1-hourflighttimefromthedepartureairport. Theaircraftshallbeabletoreachthealternatewithoneengineinoperativeattheminimumenroutealtitude (MEA).
b) Non-StandardDepartureMinimums. DOIpilotsspecificallyapprovedareauthorizedlowertakeoffminimumsprovidingthefollowingcriteriaaremet:
i) VisibilityconditionsareatleastRVR1,600or ¼-mileorpublishedtakeoffminimums, whicheverishigher. IfRVRvisibilityisgiven, itmustbeutilized.
ii) ForRVR600departures, thedeparturerunwayshallbeequippedwithcenterlinelighting, runwaycenterlinemarkings, andRVRreadoutsavailablefortouchdown, midfield, androlloutzones. DeparturesmaybemadewithanRVRvalueof600feetorpublishedtakeoffminimums, whicheverishigher.
c) DestinationMinimums. AtakeoffwillnotbeinitiatedunderIFRorbeginanIFRorover-the-topoperationunlessthelatestweatherreports, forecasts, oranycombinationofthemindicatethattheweatherconditionsattheestimatedtimeofarrivalatthenextairportofintendedlandingwillbeatorabovetheauthorizedIFRlandingminimums.
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d) AnalternateairportwillbespecifiedforallIFRflightsinaccordancewiththerequirementsof14CFR135, SubpartD.
e) AlternateMinimums. DOIpilotsmaynotdesignateanalternateairportunlessthelatestweatherreportsorforecasts, oranycombinationofthem, indicatethattheweatherconditionswillbeatoraboveauthorizedalternateairportlandingminimumsforthatairportattheestimatedtimeofarrival.
f) ApproachWeatherMinimums. AninstrumentapproachinIMCshallnotbeinitiatedatthedestinationunlessreportedweatherminimumsareatoraboveminimumspublishedfortheapproachtobeinitiated. If, aftercommencingtheapproach, weatherminimumsdeterioratebelowthatrequiredtoinitiatetheapproach, theapproachmaybecontinuedtothemissedapproachpointatthediscretionofthepilot-in-command. Descentbelowpublishedminimumsisnotauthorized.
J. Helicopter.
1) NightFlightRequirements. Single- ormulti-enginehelicopterflightsmaybeconductedunderVFRconditionsatnightprovidedthat:
a) TheaircraftisequippedforIFRandnightflightinaccordancewith14CFR91, SubpartC.
b) Thepilotisinstrumentratedinanycategoryandcurrentatnightinaccordancewith14CFR61, SubpartB.
c) Alltakeoffsandlandingscanbemadeinareaswheretheboundariesareclearlyshownbylights, reflectivematerialwhichcanbeilluminatedbythehelicopter'slandinglight, orotheridentifiablelandingaids.
d) Singleenginehelicopterflightsconductedatnightareconfinedtoareaswhereanautorotation, inanemergencysituation, canbeaccomplishedtolightedareasortoterrainknowntothepilottobefreeofwiresorotherhazardswhichmaybeindistinguishableatnight. Cross-countryflightsmaybeallowedoverpreplannedrouteswherehazardsareclearlymarkedonthehazardmapandarefamiliartothepilot. Pilotsmustmaintainvisualgroundlightreference. Nightflightsoverlargeareasofwaterorforestwheresurfacelightsarenotvisibleareprohibited.
e) Flightsinvolvingnightvisiongoggles (NVGs) mustcomplywithitemsa) and (b) above. Inaddition, NVGoperationsshallcomplywithastandardoperating
proceduresmanualforgoggleoperationsapprovedbyNBCAMD, Chief, DivisionofTechnicalServices - Headquarters.
2) IFR. FlightsintoIMCshallbeconducted:
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a) InamultienginehelicoptercertificatedforIFRoperations.
b) Whenweatherminimumsmeetorexceedthoseprescribedin14CFR135, SubpartDforhelicopterIFRoperations.
c) OnlywithacrewcomplementwhichincludesaSIC.
3) WindRestrictions. Helicopteroperationsshallbeshutdownifthewindexceedsthoselimitationsestablishedintheoperator'sflightmanualormanufacturer'srecommendations. Ifnowindlimitationhasbeenprescribedbythemanufacturer, helicopteroperationsshallbeterminatedwhenwindspeedexceedsthefollowingconditions:
a) Lowleveloperations.
i) Smallhelicopters: 30knotsoramaximumgustspreadof15knots.
2) Medium/largehelicopters: 40knotsoramaximumgustspreadof15knots.
b) Flightsmorethan500feetfromthesurface: 50-knotwinds.
4) SnowOperations. Flightsinfallingsnowmaybeaccomplishedprovided:
a) VFRconditionsaremaintained.
b) Helicoptersareequippedwithengineintakeprotectionkit (snowkits) asprescribedbytheapprovedflightmanual.
5) ExternalLoadOperations.
a) Personnelessentialtothemissionmaybetransportedwhilecarryingexternalloadsprovidedthehelicopterisnotcertificatedintherestrictedcategory.
b) Anemptyretardantbucketmaybecarriedfromajettisonableslingduringthetransportingofgroundfirecrewstoafire.
FlightPlansandFlightFollowing1.4 .
AFlightPlans.
1) Pilotsshallfileandoperate:
a) OnaFederalAviationAdministration (FAA) flightplan; or,
b) OnanInternationalCivilAviationOrganization (ICAO) flightplan; or,
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c) Inaccordancewithabureau-approvedflightplanprogram; or,
d) InaccordancewithanNBCAMDAssociateDirector-approvedvendorflightplanprogramspecifiedinanNBCAMDprocurementdocument. Flightplansshallbefiledpriortotakeoffwhenpossible.
2) BureauflightplanprogramsmaybeusedtoaccommodatespecializedbureaumissionsandmustbeapprovedasdelegatedbytheBureauDirector. Asaminimum, abureauflightplanprogrammustspecifyrouteofflight, estimatedtimeofarrival (ETA), howanaircraftwillbetrackedduringflight, andresponseproceduresshouldtheaircraftexperienceamishaporfailtocheckin.
B. FlightFollowing PilotsareresponsibleforflightfollowingwiththeFAA, theappropriateICAOentity, inaccordancewithabureau-approvedflightfollowingprogram, orinaccordancewithanNBCAMDAssociateDirector-approvedvendorflightfollowingprogramspecifiedinaNBCAMDprocurementdocument. Positionreportingshallnotexceed1-hourintervalsundernormalcircumstances.
1) BureauflightfollowingprogramsmustbeapprovedbytheBureauDirectororhis/herdesignee. Asaminimum, abureau-approvedflightfollowingprogrammustspecifyactionstobetaken (e.g., notifytheFAA) intheeventofanoverdueormissingaircraft. Positionreportsresultingfromuseofabureau-approvedflightfollowingprogrammustbedocumentedbythereceivingofficeandprovideenoughinformationtoenableeasylocationofanoverdueormissingaircraft.
2) Anaircraftisconsidered “overdue” whenitfailstomeetitsscheduledcheck-intimeortoarriveattheestimatedtimeofarrival (ETA), plus30minutes, andcannotbecontacted/located. Anaircraftisconsidered “missing” whenithasbeenreportedtotheFAAasbeing “overdue” andtheFAAhascompletedanadministrativesearchandfailedtolocatetheaircraft.
PassengerOperations1.5.
A. Manifesting. Thepilot-in-commandshallensurethatamanifestofallonboardpersonnelhasbeencompleted. Acopyofthismanifestshallremainatthepointofinitialdeparture. Manifestchangeswillbeleftatsubsequentpointsofdeparturewhenpractical. Inthoseinstanceswheremultipleshortflightswillbemadeinaspecifiedgeographicalareathatinvolvesfrequentchangeofpersonnel, asinglemanifestofallpassengersinvolvedmaybeleftwithanappropriatepersontoprecludeunreasonableadministrativeburden.
B. Briefing. Beforeeachdeparture, thepilot-in-commandshallensurethatallonboardpersonnelhavebeenorallybriefedinaccordancewiththebriefingitemscontainedin14CFR135, SubpartB. Inthoseinstanceswheremultiple, shortflightsaretobeconducted, thebriefingdoesnotneedtoberepeatedunlessnewpersonnelcomeaboard. Additionally, thebriefingshouldincludelocationofthefollowingitemsifinstalled/mounted/carriedontheaircraft:
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1) Emergencylocatortransmitter (ELT).
2) Aviationlifesupportequipment (ALSE).
3) Firstaidkit.
C. Enplaning/DeplaningPassengers.
1) Onsingleenginelandplanes, theenginewillnotbestarteduntilallpersonnelareonboardandthedoorsareclosed. Atthecompletionoftheflight, theenginewillbeshutdown, thepropellerstopped, andtheswitches “OFF” beforecabindoorsareopenedforpersonneloffloading.
2) Onsingleenginefloatplanes, ifitbecomesnecessaryforanonboardindividualtoassistthepilotindockingorbeachingoperations, thisindividualwillbebriefedbythepilotonallsafetyprecautionspriortoeachoperation. Atnotimewillapassengerorcrewmemberbeallowedforwardofthewingstrutorholdlineonahighwingaircraftorforwardofthewingonalowwingaircraftwhilethepropelleristurning.
3) Onmultiengineairplanes, personnelloading/offloadingmaybeaccomplishedatenroutestopswithengine(s) runningonthesideoftheairplaneoppositethecabindoor, whenaqualifiedflightcrewmemberisatthecontrolsduringtheloading/offloadingprocess. Nopersonnelwillbeallowedonthesideoftheairplanewiththeenginerunning, withoutanescorttrainedinthehazardofthisactivity. Personnelloading/offloadingcanbeaccomplishedwithengine(s) runningonthesideoftheaircraftwiththeaccessdoorswhen:
a) Aqualifiedflightcrewmemberwillbeatthecontrolsoftheaircraft, and
b) Thepropellerislocatedforwardofthewingandthemaincabinentrancedoorislocatedunderorbehindthewing, and
c) Thepropelleriscapableofbeingfullyfeatheredwhiletheengineisrunning (turbo-propeller-poweredairplane), and
d) Anaircrewmember/flightcrewmemberescortisusedtoassistwithpassengerentrance/egressandtoensurethatclothing, hand-carrieditems, etc., aresecure.
4) Helicopterenginesneednotbeshutdownduringpersonnel loadingoroffloading, providingthepilotensuresallonboardpersonnelareorallybriefedonsafetyprecautions. Offloadingpersonnelshalldepartthehelicopter, asbriefed, withinthepilot'sview, avoidingtheuphillsideandrearofthehelicopter. Loading/offloadingpersonnelshallkeepheadsandequipmentlowtoavoidtherotorsystem.
SpecialOperations1.6.
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A. ColdWeather. Flightoperationswithsingleengineaircraftshallnotbeconductedwhenthesurfaceairtemperatureis -40F, orcolder.
BAviationTransportofHazardousMaterials. HazardousmaterialsshallbetransportedasoutlinedintheInteragencyAviationTransportofHazardousMaterialsHandbookwww.nbc.gov/amd) issuedasasupplementtothischapter.
C. TemporaryFlightRestrictions. DOIpersonnelmayrequestaTemporaryFlightRestriction (TFR) underFederalAviationRegulation14CFR91, SubpartB, toprotectpersonsorpropertyonthesurfaceorintheairfromthehazardsassociatedwithanincidentonthesurfaceandtoprovideasafeenvironmentfortheoperationofdisasterreliefaircraft. TheproceduresnecessarytoobtainaTFRarecontainedintheInteragencyAirspaceCoordinationGuide (www.fs.fed.us).
D. UndercoverLawEnforcementOperationsinNon-AMD-ApprovedAircraft. DOIemployeesinvolvedinundercoverlawenforcementoperationsareauthorizedtouseunapprovedaircraftandpilotsduringthecovertphaseofanoperationproviding:
1) Theactivityisessentialtotheaccomplishmentofthemission; and
2) Suchuseisconsistentwiththeundercoveroperatingpolicyandpracticesofthebureauconcerned.
E. RapidRefuelingofTurbine-PoweredHelicopters. Rapidrefuelingistheintroductionoffuelintothehelicopterwhiletheengine(s) is/arerunning. Thisprocedureisoftenreferredtoashotrefueling.”
1) Rapidrefuelingispermittedwhenaclosedcircuitsystemispresentonboththepumpingandreceivingequipment, or
2) Openport (splash) refuelingispermittedinaccordancewiththeprovisionsofNationalFireProtectionAssociation (NFPA) Manual407 (www.nfpa.org), whenrequestedbythebureauandapprovedbytheappropriateNBCAMDRegionalDirector. Nopersonnel, otherthanthepilot, maybeonboardduringrefuelingoperations.
SpecialUseActivities1.7 . Specialuseactivitiesaretheutilizationofairplanesandhelicoptersinsupportofprogramswhicharenotpoint-to-pointflightactivitiesandwhichrequirespecialconsiderationsduetotheirfunctionaluseoruniqueequipmentrequirements. RefertoOPMSpecialUseActivitiesandRevisedStandardsforTechnicalOversight” forfurtherguidance.
A. OperationalRequirements.
1) Aircraftandpilotsshallbeapprovedforeachspecialuseactivitypriortouse. PrivatelyownedaircraftusedonofficialbusinessfortheDepartmentareprohibitedfromconductingspecialuseactivities.
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2) EmployeesengagedinspecialuseactivitiesmustmeetthetrainingrequirementsoutlinedintheOPM “AviationUserTrainingProgram,” priortoconductingoperationalmissions.
B. PersonalProtectiveEquipment (PPE). PolicyanddetailedinformationareoutlinedintheAviationLifeSupportEquipment (ALSE) Handbook (www.nbc.gov/amd), issuedasasupplementtothischapter.
Airports/Heliports1.8.
A. Management. Itisthebureau'sresponsibilitytoestablishmanagementguidelinestoensureaviationfacilitiesareadequatelyplanned, constructed, secured, andmanaged.
B. Development
1) Airports. Construction, development, orclosingofanairportorlandingstripthatislocatedonDOIpropertyshallbeaccomplishedwithinappropriateFAAguidelinesAdvisoryCircularpublications).
2) Airtankerbasefacilities. DetailedproceduresfortheconstructionandoperationofairtankerbasefacilitiesareoutlinedinTheAirtankerBasePlanningGuidepublishedbytheNationalWildfireCoordinatingGroup.
3) Heliports. Detailedproceduresfortheevaluation, design, construction, andclosuresofheliportsareoutlinedinvariousFAAandNationalFireProtectionAssociationNFPA) publications.
4) Helispots. Detailedproceduresforthelocation, construction, andoperationalsafetyconsiderationsofhelispotsareoutlinedintheInteragencyHelicopterOperationsGuidewww.nwcg.gov).
RecordingofFlightTime1.9.
A. DOIAircraft. AHobbsmeter, recordingtachometerorclock/watchshallbeusedtorecordtimefromtakeoffrolluntiltheaircraftreturnstotheblocks.
B. VendorAircraftFlightTime.
1) Airplane. Flighttimewillbemeasuredfromthetimetheaircraftcommencesitstakeoffrolluntilitreturnstotheblocks. Elapsedtimewillbemeasuredinhoursandtenths/hundredthsofhours.
2) Helicopter. Flighttimewillbemeasuredfromliftofftotouchdowninhoursandtenths. Flighttimewillbemeasuredbymeansofanauthorizedtimerecorder.
C. FlightCrewmemberTime. Flighttimeforpilotsandotherflightcrewmembersshallaccumulateasdefinedin14CFRPart1, “FlightTime.”
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RelocationofConfiscatedAircraft1.10. Non-NBCAMDapproved, confiscatedaircraft, mayberelocatedtosecureareasprovided:
A. Inspection. Apersonauthorizedtoperformmaintenanceinaccordancewith14CFRPart43completesaninspectionforstructuralandoperationalcondition.
B. SpecialFlightPermit. Iftheaircraft'scurrentstatuscannotbedeterminedduetolackofmaintenancerecordsorothercircumstancesthatarenotreadilycorrectable, aSpecialFlightPermitwillbeobtainedfromtheFAAforaone-timeflightorseriesofflightstoanimpoundarea.
C. Pilots – MakeandModelExperience. PilotsshallmeetDOIrequirementsformakeandmodelexperienceandshallnotoperateunderaflighttimewaiver.
MechanicDutyLimitations1.11. Mechanicsshallnotexceedthefollowingdutytimelimitations:
A. Mechanics.
1) Withinany24-hourperiod, mechanicsshallhaveaminimumof8consecutivehoursoffdutyimmediatelypriortothebeginningofanydutyday. Travel, notlocalinnatureexceeding30minutestraveltime), willbecountedasdutytime.
2) Mechanicswillhave2fulldaysoffduringany14-dayperiod. Offdutydaysneednotbeconsecutive.
3) Dutytimeincludesavailabilityandworkoralertstatusatanyjobsite.
4) TheGovernmentmayfurtherrestrictdailydutyhoursandmayremovemechanicsforfatigueorothercausesbeforereachingtheirdailydutylimitations.
5) ThemechanicwillberesponsibleforkeepingtheGovernmentapprisedofdutylimitationstatus.
6) Relieforsubstitutemechanicsreportingfordutymayberequiredtofurnisharecordofalldutytimeduringtheprevious14days.
B. PilotsPerformingMechanicDuties. Referto351DM3.6Afordutylimitationspertainingtopilotsengagedinmechanicduties.
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DepartmentoftheInteriorDepartmentalManual
EffectiveDate July27, 2011Series AviationManagementPart351 AviationOperationsChapter2 AircraftEquipmentandMaintenance
OriginatingOffice NationalBusinessCenter
351DM2
Purpose2.1. ThischapterprescribesminimumaircraftequipmentandmaintenancestandardsforallactivitieswithintheDepartmentoftheInterior (DOI). ThisappliestoDOIfleetaircraft, commercialaviationoperations, andemployee-ownedprivateaircraftoperatedonofficialbusiness, cooperatoraircraftanduncertificatedex-militaryaircraft, operatedbyDOI.
Equipment2.2. Aircraft, engines, andequipmentshallbeoperatedandmaintainedwithinthelimitationsspecifiedbythemanufacturer. Thefollowingequipmentisinadditionto, orfurtherdefines, 14CFR91and/or121, 125, and135requirementsfortheflighttobeconductedandtheaircraft'scertificationequipmentrequirements.
A. FireExtinguishers. Thefireextinguisher(s) asrequiredby14CFR135shallbeahandheldbottle, withaminimum2-B:Crating, andmountedaccessibletotheflightcrew.
B. VHF-AMAeronauticalTransceiver Allpoint-to-point14CFR135aircraftshallhave, asaminimum, thecommunicationscapabilityrequiredbytheFederalAviationAdministration (FAA) foroperationasa14CFR135certificateholder.
1) Point-to-Point. Ifthepoint-to-pointflightisconductedbyotherthana14CFR135certificateholder (e.g., approvedcooperatoraircraft), communicationcapabilityshall, asaminimum, enableflightfollowing.
2) SpecialUse. Aircraftflyingfire-relatedspecialusemissionsandallDOI- ownedoroperatedaircraftshallhaveaminimumofone760-channelVHF-AMaeronauticaltransceiverinstalled, operatinginthe118.000MHzto136.975MHzin25kHzchannelincrementsandhavingaminimumoffivewattscarrierpoweroutput.
C. Floats. Singleengineaircraftoperatedbeyondpower-offglidingdistancetoshoreshallbefloat-equippedexceptwhereestablishedtrafficflowrequiresaircrafttooperatebeyondglidingdistancetoshoreduringtakeoffsandlandings. Multi-engineaircraftoperatedataweightthatwillallowittoclimb, withthecriticalengineinoperative, atleast50feetperminute, atanaltitudeof1,000feetabovethesurfacemaybeoperatedoverwaterwithoutfloats. DOIfleetland
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aircraftmayberepositioned (ferried) withonlyflightcrewmembersonboardwithouttherequiredfloats.
D. EmergencyEquipmentforOverwaterFlights. RequiredemergencyequipmentforoverwaterflightisspecifiedintheAviationLifeSupportEquipment (ALSE) Handbook, issuedasasupplementtothischapter (www.nbc.gov/amd).
E. EmergencyLocatorTransmitter (ELT). DetailsarecontainedintheALSEHandbook.
F. SeatBeltsandShoulderHarnesses. DetailsarecontainedintheALSEHandbook.
G. AircraftTimeRecordingforMaintenance. Aircraftandcomponentmaintenancetimewillaccumulateasdefinedin14CFRPart1, “TimeinService.”
H. TrackingAntennas. AlltrackingantennainstallationsshallmeetFAArequirements. Trackingantennasmountedonaircraftwhosecruisespeedisgreaterthan180knotsand/orlackingwingstrutsshallhaveanFAA-certificatedDesignatedEngineeringRepresentative (DER) approval. Thisapprovalwillbeaccomplishedtodeterminethelocationofmountingantennasandtoestablishflightprofileinallaspectsofflightincludingclimb, cruise, highaltitude, descent, andflightsintoinstrumentmeteorologicalconditions. Theantennasmustalsobevisibletotheflightcreweitherbydirectvisionorthroughmirrorsorotherdevicesmountedtoprovideanundistortedviewoftheantenna. Astructuralandvibrationanalysismustbeaccomplishedtodeterminethelevelsofstressandvibrationwhentheantennasareinstalled. ThisapprovalwillnotnecessarilymeettherequirementsforaSupplementalTypeCertificateSTC); however, itwillestablishanengineeringbackgroundtoensuretheinstallationissafe.
I. PropellerArcMarkings. Float-equippedfleetaircraftwillhavepropellerarcwarningstripesconspicuouslymarkedoneachfloat.
SpecialUse2.3. Thefollowingareadditionalrequirementsforspecialuseactivities:
A. AerialCapture, Eradication, andTaggingofAnimals. Detailedproceduresandspecialequipmentrequirementsforanimalgathering, capturing, eradication, andtaggingarecontainedintheAerialCapture, Eradication, andTaggingofAnimals (ACETA) Handbook, issuedasasupplementtothischapter. (www.nbc.gov/amd).
B. FirefightingAircraftMarkings. Interagency-approvedfirefightingaircraftshallhavehighvisibilitymarkingsorathree-pointstrobeandpulsatinglandinglightsystem.
C. AerialDelivery. Airtanker, helitanker, smokejumper, air-to-groundaerialdeliveryaircraft, andequipmentshallhaveappropriateBoardapproval
D. IntercomSystem. Anintercomsystemcapableofservingthepilotandobservercompatiblewithrequiredprotectionheadgearshallberequired.
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E. RappelorShort-HaulAttachmentDevices. AttachmentdevicesusedforhumanexternalloadsshallhaveNBCAMDapproval.
F. SurvivalKits. AsurvivalkitisrequiredinaccordancewiththeALSEHandbook.
G. FirstAidKits. AfirstaidkitisrequiredinaccordancewiththeALSEHandbook. FirstaidkitcontentsasrequiredbyFAAoperatingspecificationsmeetthisrequirement.
H. SmokejumperRestraintBenches. TheuseofthesmokejumperrestraintbenchesSimulaseats) thatarenotcertifiedintheaircraftislimitedtosmokejumpermissionsonly,
regardlessofaircraftcertification. Smokejumpersarerequiredtoweartheirprotectivesuitsandhelmetsfortakeoffandlandingwhenseatedonthebenchesduringsmokejumperretrievaloperations. Thebencheswillberemovedandreplacedwithconventional (FAA-approved) passengerseatswhenasmokejumperaircraftisusedtotransportpassengers.
Maintenance2.4.
A. DOIOwnedorOperatedAircraftandDOIEmployeePrivatelyOwnedAircraftTransportingPassengersonGovernmentBusiness. Theowner/operatorofanaircrafthastheprimaryresponsibilityformaintenance. MaintenanceofDOI-ownedaircraftisasharedresponsibilitybetweentheNBCAMDandtheoperatingofficeorbureau. MaintenanceofprivatelyownedaircraftpilotedbyauthorizedDOIemployeesonofficialbusinessistheresponsibilityoftheemployeepilotingtheaircraft. ThepilotisresponsiblefordeterminingthattheaircraftisinaconditionforsafeflightasstatedintheFederalAviationRegulations.
1) MaintenanceProgram: EachDOIentitythatoperatesaircraftshallberesponsibleforcomplyingwithamaintenanceandinspectionprogramtoensurethataircraftarekeptinacontinuousstateofairworthiness. Itshallconsistof, butnotbelimitedto, thefollowingitems:
a) InspectionPrograms. Aircraftinspectionprogramsshallcomplywith14CFRPart91, SubpartE.
b) WeightandBalance. Thecurrentemptyweightandcenterofgravityforallaircraftshallbecalculatedfromvaluesestablishedbyactualweighingoftheaircraftevery36calendarmonths. ThisdoesnotapplytothoseaircraftwhichhaveanFAA-approvedweightandbalancecontrolsystemortosingleengineaircraft, exceptNBCAMDmayrequiresingleengineaircrafttobeweighedatperiodsofconfigurationchangesandinstallationorremovalofequipmentwhichmaychangetheaircraft'scenterofgravity.
i) Allweighingofaircraftshallbeperformedonscalesthathavebeencertifiedasaccuratewithinthepreceding24calendarmonths. Thecertifyingagencymaybeanyaccreditedweightsandmeasureslaboratory.
ii) Alistofequipmentinstalledintheaircraftatthetimeofweighingmustbecompiled. Theequipmentlistwillincludethenameofeachiteminstalled.
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Itemswhichmaybeeasilyremovedorinstalledforaircraftconfigurationchanges (seats, specialmissionequipment, etc.) shallalsobelistedincludingthename, weight, andarmofeachitem. Eachpageoftheequipmentlistmustidentifythespecificaircraftbyatleasttheserialnumberorregistrationnumberoftheaircraft. Eachpageoftheequipmentlistwillbedatedindicatingthelastdateofweighingorcomputation. Theweightandbalanceandequipmentlistmustberevisedeachtimenewequipmentisinstalledoroldequipmentisremoved.
c) MaintenanceManuals. Allaircraftshallbemaintainedinaccordancewiththefactory-approvedmaintenancemanuals.
d) MaintenanceRecords. Aircraftmaintenancerecordsshallbemaintainedinaccordancewith14CFR43and91.
e) MaintenancePersonnel. Maintenanceshallbeperformedonlybythosepersonsauthorizedinaccordancewith14CFRPart43. ADOIpilotmayperformpreventivemaintenanceonanyaircraftoperatedbythatpilot. SuchpreventivemaintenanceshallnotbecontrarytoanyFAA- orNBCAMD-approvedmaintenancesystem. Arepresentativelistofpreventivemaintenanceitemsmaybefoundin14CFR43, AppendixA(c). Onlyapersonsoauthorizedby14CFRPart43shallapproveanaircraftforreturntoserviceandanentryhasbeenmadeintheaircraftmaintenancerecord.
2) FlightTests: Onlyappropriatecrewmembersshallbetransportedduringaflighttest. Flighttestresultsshallberecordedintheaircraftmaintenancerecord. Theaircraftshallnotbeoperateduntilithasbeenapprovedforreturntoserviceinaccordancewith14CFR43andafunctionalflightcheckperformedbyapilotcertificatedinaccordancewith14CFR61following:
a) Majorrepairs; or
b) Replacementofengine, powertrain, propeller, rotorsystem, retractablelandinggearsystemorprimaryflightcontrol, oradjustmentofaprimaryflightcontrolsystem.
3) OverhaulandReplacement: Allaircraft, aircraftengines, propellers, orappliancesforwhichthemanufacturerhasrecommendedanoverhaulorreplacementtimeshallbeoverhauledorreplacedinaccordancewiththoserecommendationsorotherFAA-approvedoverhaulintervals.
4) SpecialFlightPermits: WhenanFAASpecialFlightPermitisrequired, approvalforitsusemustbeobtainedfromtheChief, DivisionofTechnicalServices – HeadquartersortheAMDAlaskaRegionalDirectorpriortoflightofanyDOI-ownedoremployee-operatedaircraftthat:
a) Doesnotmeetitstypedesignduetomishapdamage, or
b) Exceedsexpirationofmaintenanceinspectiontime, or
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c) Exceedscomponentreplacementtime.
5) MinimumEquipment: Eachaircraftshallmeetitstypedesignincludingequipment, placardsandmarkings, andaircraftdocuments. Alltypedesign-requiredinstrumentsandequipmentinstalledintheaircraftshallbeinoperablecondition. However, aircraftmaybeoperatedwithinoperableequipmentinaccordancewith14CFRParts91.213, 121, 125, or135asappropriate.
6) AlterationofDOIFleetAircraft: ConfigurationcontrolisacriticalelementofAMD’stechnicalmanagementandmishappreventionresponsibilitiesforDOIowned (fleet) aircraft, asprovidedforin112DM10. Inits “continuedoversightrole” foraviationactivitieswithinDOI, itisimperativethatAMDbeinvolvedwheneveranyalteration (Includingproposedremovalororiginalmanufacturer’sequipment (OEM) isconsideredforfleetaircraft. Initscustomerservicerole,” AMDworkscloselywithresponsiblebureaumanagerstoprovidetimely
assessmentofrequestedaircraftalterationsinsupportofDOImissions. Inbalancingthesetwoimportantroles, thefollowingDOIfleetaircraftalterationpoliciesapply:
a) BureaupersonnelarenotauthorizedtoalteranyDOIfleetaircraftwithoutapprovalofAMD.
b) ProposedalterationstoanyDOIfleetaircraftshallbesubmittedtotheAMDAlaskaRegionalDirector – AnchorageorChief, DivisionofTechnicalServices – Boiseforapprovalpriortoanysuchalterationtakingplace. Becausethecomplexityofproposedalterationscanvarywidely, thetimerequiredtoadequatelyassessthesafetyandcompatibilityofproposedalterationscanalsovarygreatly. Regardlessofthecomplexityoftheproposedalteration, AMDwillprovideanassessmentwithin30calendardaysofthereceiptoftherequest. Alterationrequestsoflessercomplexitywillbeassessedinlesstime.
c) Copiesofalldocumentation, includinganFAAForm337, ifappropriate, andtheaircraftweightandbalanceshallbeforwardedtoAMDuponcompletionofthealteration.
d) AnyproposedremovalofOEMequipmentoraircraftalterationwhichmightaffectsafety-of-flightorappreciablyaffectweight, balance, structuralstrength, performance, powerplantoperations, flightcharacteristics, orotherqualitiesaffectingairworthiness, aircraftvalueand/orthatisnottobedoneaccordingtoacceptedpracticesorcannotbedonebyelementaryoperations, shall:
e) BeforwardedbytheAMDrepresentativeidentifiedin (b) above, totheAMDAssociateDirectorforapproval.
NOTE: Equipmentwhichwouldberoutinelyremovedorinstalled (e.g., skis, floats, externalcameramounts, trackingantennas, etc.) requiresonlyaninitialapproval
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B. DOIEmployee (Privately) OwnedandOperatedAircraftwithoutPassengers, AircrewMembers, orFlightCrewmembersotherthantheOwner. Theaircraft, includingavionics, shallbefullymaintainedinaccordancewith14CFR91, SubpartE.
C. VendorAircraft.
1) AircraftshallbemaintainedinaccordancewithapplicableFARsandthevendor'soperationsspecifications. Aircraftcomponents, whichhavereachedthepublishedlimitationspecifiedbyFAAorthemanufacturer, shallbeinspected, overhauled, and/orreplacedasrequiredbyFAAorbythemanufacturer'spublication. Enginesand/ormajorcomponentshavinganestablishedtimebetweenoverhaul (TBO) orfinitelifeshallbereplacedinaccordancewiththemanufacturer'srecommendationoranapprovedextension.
2) Maintenanceperformedonsingleengineairtankersoperatedinaccordancewith14CFR137shallberequiredtobeinspectedinaccordancewiththefollowing:
a) A100-hourinspectionprogram, and
b) Anannualinspectionprogram, or
c) Aprogressiveaircraftinspectionprogram.
3) Aircraftshallbemaintainedinaccordancewithallapplicablemandatorymanufacturers’ bulletinsasrequiredbyoperationsspecificationsoridentifiedbyNBCAMDandFAAAirworthinessDirectives (ADs).
D. Uncertificated, Ex-MilitaryAircraftOperatedbyDOI.
1) Uncertificatedaircraftshallbemaintainedandinspectedinaccordancewithanactivemilitarymaintenanceprogramforthespecificmake, model, andseriesofaircraftbeingoperated.
2) Ifanactivemilitarymaintenanceprogramforthespecificmake, model, andseriesisnotavailable, analternativeprogramforasimilarmake, model, andseriesmaybesubstitutedwhentheNBCAMDAssociateDirectorcandetermineequivalency. Therequestingbureau/agencyshallreviewtheproposedsubstituteprogramandprovidenecessaryinformationtosupporttheproposal, toincludeconsiderationsofthefollowingissues:
a) Malfunctionsanddefectreportingsystem.
b) Servicebulletin, technicalbulletindevelopmentandissue.
c) Manualrevisionforflight, maintenance, andpartsmanual.
d) Safetyofflightnotices.
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e) Systemformonitoring, updatingTBO/finitetimes.
3) Modificationstoex-militaryaircraftshallbeapprovedbytheNBCAMDAssociateDirector, beforealteringtheaircraft. Datausedformodifyingaircraftshallconformtothesamestandardsrequiredtomodifycertificatedcivilaircraft. DocumentationofmodificationsshallconformtotheoriginalmilitarymaintenancerecordsystemwiththeadditionoftheuseofFAAForm337. ThecopyshallnotbeforwardedtotheFAA.
E. DOIUseofInteragencyCommitteeforAviationPolicy (ICAP) InspectionPlanningGuides (IPGs). TheNBCAMDAssociateDirectormayapproveGovernment-operatedaircraftwhenitcanbeverifiedthattheaircraftarebeingmaintainedunderanNBCAMD- approvedICAPIPGstandard. Referto351DM4forfurtherguidance.
AircraftApprovalDocuments2.5.
A. AircraftDataCards/ApprovalLetters.
1) AircraftoperatedbyDOI, exceptthoseoftheUSFSfleet, shallbeinspectedbyanNBCAMD-approvedinspectorandhaveacurrentaircraftdatacarddetailingtheauthorizeduses.
2) Vendoraircraft, excludingthoseflyingpoint-to-pointorhighreconnaissancemissions, shallbeapprovedbyanNBCAMDapproved/acceptedinspectorpriortouse. SeeOPM “SpecialUseActivitiesandRevisedStandardsforTechnicalOversight.”
3) Cooperatoraircraft, otherthanthosefromagenciesissuedagency-wideapprovalbytheNBCAMDAssociateDirector, shallhaveacurrentletterissuedbytherespectiveRegionalDirector (See351DM4, “CooperatorOperations”).
B. ApprovalDuration.
1) AllDOIaircraftandvendorspecialuseaircraftdatacards/approvallettersshallbevalidfornotmorethan18calendarmonths.
2) AllotherDOIaircraftapprovals (i.e., forpoint-to-pointonlyaircraft) shallbevalidfornotmorethan39months.
3) NBCAMDwillrevokeapprovalsforaircraftfailingtomaintainrequiredstandards.
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DepartmentoftheInteriorDepartmentalManual
EffectiveDate July27, 2011Series AviationManagementPart351 AviationOperationsChapter3 FlightCrewmemberPolicy
OriginatingOffice NationalBusinessCenter
351DM3
General3.1. ThischapterprescribesflightcrewmemberpolicyforallaviationactivitieswithintheDepartmentoftheInterior (DOI), includingDOIandvendorflightcrewmembers
ACertificates.
1) MedicalCertificate. ApersonmaynotactasapilotorinanyothercapacityasaflightcrewmemberforDOI, unlessthatpersonhasacurrentandappropriatemedicalcertificatethathasbeenissuedunder14CFRPart67.
2) AirmanCertificates. FlightcrewmembersmustpossessappropriateFederalAviationAdministration (FAA) AirmanCertificatesfortheirpositions, e.g., pilots, navigator, flightengineer. TheNationalBusinessCenter (NBC) AviationManagementDirectorate (AMD) shallapproveflightcrewmembers, exceptfor14CFRPart121operations.
BPilot-In-Command (PIC). TheassignedPICisthefinalauthorityforthesafeoperationoftheaircraft. Iftwo-pilotcrewsareused, thePICforthemissionshallbedesignated. ThePICisresponsiblefor:
1) Exercisingcommandauthorityoverallassignedcrewmembersfromthetimeofreportingfortheflightuntilthemissioniscompleted.
2) Adequatesecurityoftheaircraft.
3) Supervisingthefuelingoftheaircrafttoincludetype, quantity, andqualityinaccordancewiththeAviationFuelHandlingHandbook (www.nbc.gov/amd).
4) Determiningaircraftweightandbalance.
C. Second-in-Command (SIC). SICresponsibilitiesandauthorizationsforflightduties:
1) AnassignedSICisfullyqualifiedintheaircraftcertificatedforacrewoftwoormore; pilotdutiesmaybesharedatthediscretionofthePICwhenpassengersareonboard. Ona
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flightwherenopassengersareonboard, aSIC/prospectivePIC-in-trainingmaymanipulateaircraftcontrolsatthediscretionofthePICwhenthePICholdsacurrentinstructor'sratingandanappropriatetyperatingandfulldualcontrolsareavailable. ASICshallnotassumePICauthorityexceptinemergencysituationsduetoincapacitationofthePIC.
2) AnassignedSICisinanaircraftcertificatedforsinglepilot; theSICmayoperatethecontrolswithpassengersonboardatthediscretionofthePICwhenthePICholdsacurrentinstructorsrating.
D SpecialUsePilotQualifications. Inadditiontootherminimumpilotqualificationcriteriaprescribed, pilotsengagedinspecialuseactivityshallmeetthefollowing:
1) Flightsconductedwithin500feetofthesurface (lowlevel):
a) 200hoursPICincategoryinlowleveloperationsovertypicalterrain; or
b) 10hoursincategoryoflowlevelflightinstructionwithaCFIwithintheprevious5yearsfollowedbyalowlevelflightcheckbyanNBCAMDapprovedpilotinspector. LowlevelflightinstructionshallbeinaccordancewithproceduresestablishedbyNBCAMD.
2) AerialCapture, Eradication, andTaggingofAnimals (ACETA). RefertotheACETAHandbook (www.nbc.gov/amd).
3) HelicopterExternalLoads. FARPart133approvalrequired (vendoronly).
4) OffshorePlatformLandingandVesselLandingPilotQualification. Pilotsengagedinoffshoreoperationsshallmeetthefollowingadditionalrequirements:
a) 200hoursPICofoffshorenavigationwhichincludesplatformorvessellandings; or
b) 50hoursPICofoffshorenavigation, whichincludesplatformorvessellandings, withintheprevious12months.
5) RappelOperations. Meetthefollowingrequirements:
a) 50totalhoursinmake, model, andseriesoffered,
b) 100hoursinweightclassduringlast12months,
c) 25hoursrappel, short-haul, orexternalload (sling) experience (longlinerequiringprecisionplacement), last12months, and
d) Additionally, thepilotshallmaintaincurrencyinhelicopterrappelflyingatthesamefrequencyrequiredoftherappelspotter (every14days). Ifthiscannotbeaccomplished
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every14days, aproficiencyrappelflightmustbecompletedpriortoconductinganactualoperationalmission,
e) Attendrappeltraining (optionaltoparticipateonrappelorshort-haulsimulator). Thistrainingshallbeconductedanddocumentedbyaqualifiedspotterandincludethefollowing:
i) Briefingandfamiliarizationonrappelbracketandhardpointsforthespecificmodel.
ii) Seatingarrangementforrappelersand/orspotters.
iii) Rappelcargoplacement/locationanddeploymentsequenceandmethod.
iv) Exitproceduresandsequences.
v) Performaminimumofsixgroundmockupsintheaircraftmodeltobeused, includingriggingaircraftforrappelmission; deployingcargo; anddeployingrappelers.
vi) Briefingonanypeculiaritiesofthespecificmodel.
f) Demonstrateabilitytooperatehelicopterduringaseriesofsimulatedrappels/cargoletdown/short-haul.
g) Demonstrateabilitytocoordinatewiththerappelspotter.
h) Uponmeetingtheaboverequirements, thepilotmaybeapprovedforhelicopterrappeloperationsorshort-hauloperations, asappropriatebyanNBCAMDHelicopterInspectorPilot.
6) Short-HaulOperations. SeetheShort-HaulHandbook (www.nbc.gov/amd).
DOIGovernmentPilotQualifications3.2. DOIorganizationshiringDOIpilotsshallchecktheFAAdatabaseforaccident/incident/violationhistorypriortoemploymentcommitment. TheFAAdatabaseshallalsobecheckedpriortograntingflightauthoritytocurrentemployees. RequeststotheFAAforpilot "Accident/IncidentandEnforcementActionHistory" mustincludethepilot'sfullname, AirmanCertificatenumber, anddateofbirth. TheresultsshallbeforwardedtotheChief, DivisionofTechnicalServices - Headquarters. Priortograntingflightauthoritytocurrentemployees, acheckoftheFAAdatabaseforexistingaccident/violationhistorywillbeconductedbyNBCAMD.
A. Requirements. ThefollowingareminimumrequirementsforaDOIpilottoconductflightactivitiesonofficialbusinessfortheDepartmentoftheInterior.
1) Commercialpilot'scertificatewithappropriatecategoryandclassratings;
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2) Instrumentrating (notrequiredforhelicopterVFR);
3) Recentflightexperienceappropriatetothedutiesbeingperformed (14CFR61);
4) NotwithstandingOfficeofPersonnelManagement (OPM) ClassificationseriesrequirementsforGS-2181ProfessionalPilots, forIFRoperations, theminimumpilotexperiencerequiredis:
a) 1,500hoursoftotalpilottime;
b) 1,200hoursPICincategory;
c) 25hoursPICnightincategory;
d) 25hoursPICinmakeandmodel (seeOPM “DOILikeMakeandModels” groupinglist), andseriesforhelicoptersfortransportofpassengers, otherthanaflightcrewmember;
e) 75hoursofactualorsimulatedinstrumenttime, atleast50hoursofwhichwereinactualflight; and
f) 200hoursPICmultiengineairplane, whenapplicable.
5) 24hoursPIClastfiscalyearincategory, including6hoursinlast6monthsincategory. Apilotfailingtoobtaintheminimumannualflighthourrequirementshallberequiredtoaccomplishatleast2hoursdualinstructionwithanappropriatelyratedandqualifiedCFIwithin30dayspriortothescheduledNBCAMDflightevaluation. Thisinformationwillberecordedinareliablerecord (e.g., pilot’slogbook).
6) ReciprocatingEngineHelicopterOperation – 200hoursPICofreciprocating- enginehelicoptertime;
7) LandPlaneOperations - 25hoursPICofairplanesingle- ormulti-enginelandplaneexperience, asappropriate.
8) SeaplaneOperations - 25hoursPICofairplanesingle- ormulti-engineseaplaneexperience, asappropriate. SeaplanehoursobtainedwhileparticipatinginaformalcourseofinstructionapprovedbyNBCAMDmaybecountedtowardthe25hourspilot-in-commandtime.
9) AmphibianOperations. Meettherequirementsinparagraph3.2A (7) and (8) above, plus10watertakeoffsandlandings, 10landtakeoffsandlandingsinanamphibian- configuredaircraft, and10hoursPICinamphibian-typeaircraft, asappropriate.
10) LargeAirplanes -
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a) Meettherequirementsof (4) above;
b) 250hoursPICinlargeaircraftincategoryorapprovalbytheInteragencyAircraftCommanderEvaluationBoardasspecifiedintheInteragencySmokejumperOperationsGuide (www.aviation.blm.gov/airops.htm); and
c) 50hoursPICinmakeandmodelfortransportingpassengers (25hoursifpilothasattendedanNBCAMD-approvedtransition-trainingcourse, professionallyconductedtoincludeclassroomgroundschoolinmakeandmodel, includingflightevaluationwithcheckpilot).
11) TurbopropandJetAirplanes:
a) Meettherequirementsinparagraph3.2A(4) and (5) above,
b) 100hoursPICofturbine-poweredaircraft, or
c) 50hoursPICofturbine-poweredaircraftplusanNBCAMD-approvedschool. OperationsshallbelimitedtodayVMCflightactivitiesand,
d) 50hoursPICinmakeandmodel (seeOPM “DOILikeMakeandModels” groupinglist) fortransportingpassengers (25hoursPICifpilothasattendedaformaltransition-trainingcourse, toincludeanAMD-approvedgroundschoolinmakeandmodel, includingflighttrainingcurriculum, andanAMDflightevaluation).
12) AllDOIpilotsarerequiredtoattendtrainingasprescribedintheOPM “DOIPilotTraining.”
13) DOIpilotssupportinginteragencyfireincidentsshall:
a) Beauthorizedbytheirrespectivebureautoprovidesuchsupport.
b) Meetthepilotqualificationrequirementsof351DM3.3, except3.3A(1)(e).
B. DOIGS-2181Pilot. InadditiontomeetingtherequirementsofOfficeofPersonnelManagement, “QualificationsStandardsforGeneralSchedulePositions,” classificationseries2181, andthegeneralrequirementsforallDOIpilotsstatedinparagraph3.2Aabove, andforVFRoperations, 10hoursPICinmakeandmodel. SeeOPM “DOILikeMakeandModels” groupinglistfortransportofpassengers.
C. Incidental/Dual-FunctionPilot.
1) Anincidentalpilotshallhavea “LetterofAuthorization” issuedbytheemployee’sRegional/State/Areaofficehead, withconcurrenceoftheBureauNationalAviationManager. ThisLetterofAuthorizationshallexpire24monthsfromthedateofissuance. The
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lettermustincludeadescriptionofpilotdutiesandrestrictionsincludinganyspecialuserequirements. Bureausmayfurtherlimitanincidentalpilot’sauthorizedoperations.
2) Incidental/dual-functionpilotsshallmeetthefollowingminimumratingandexperiencerequirementspriortoflyingoperationalmissions.
a) ToconductflightactivitiesfortheDepartmentoftheInterioronofficialbusiness, anincidental/dual-functionpilotmusthaveaminimumof500hoursPICincategoryandmeetthegeneralrequirementsofparagraph3.2abovefortheselectactivitytobeperformed.
b) ToconductIFRactivities, therequirementsofparagraph3.2A(4) arerequired.
D. Second-in-Command
1) Aircraftcertificatedforsinglepilot:
a) Commercialpilot'scertificate (withappropriatecategoryandclassratings);
b) Instrumentrating (notrequiredforhelicopterVFR);
c) Recentflightexperience (14CFR61, asappropriate); and
d) WhenasecondpilotisrequestedbytheOfficeoftheSecretary, thispilotshallmeettherequirementsof351DM3.2C, appropriatetothecategoryandclassofaircraftaswellastheflightrules (VFRorIFR) towhichtheflightistobeconducted. TheSecretarymaywaveallorpartofthispolicy.
2) Aircraftcertificatedforcrewoftwoormore. Inadditiontotheabove, VisualFlightRules (VFR):
a) 500hoursPICincategory.
b) 25hoursPICnightincategory.
c) 24hoursPIClastfiscalyearincategory, including6hoursinlast6monthsincategory. Apilotfailingtomeetannualminimumsshallberequiredtoaccomplishatleast2hoursdualinstructionwithanappropriatelyratedandqualifiedCFIwithin30dayspriortothescheduledNBCAMDflightevaluation. Thisinstructionshallberecordedinareliablerecorde.g., pilot’slogbook).
d) 100hoursPICinmultiengineaircraft.
e) 25hoursPICinseaplanes, whenappropriate.
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f) Attendedaformaltransition-trainingcourse, whichincludesclassroomgroundschoolinmakeandmodelandaflightevaluation.
g) ASIC-in-trainingisrestrictedfrommanipulationoftheflightcontrolsduringoperationalmissions.
VendorPilotQualifications3.3.
A. Vendor, Pilot-in-Command (PIC) Airplane. PilotsshallmeetthePICrequirementsof14CFR135andthefollowing:
1) AirplaneVFRandIFR. AllPICtimelistedbelowshallbeinairplane.
a) 1,500hourstotalpilottime.
b) 1,200hoursPIC.
c) 200hoursPICmultiengineairplane, whenapplicable.
d) 25hoursPICinseaplanes, whenapplicable.
e) 100hourslast12months, anycategoryexceptforairtankers; ormeetingalternatecriteria, acceptabletotheapprovalauthority.
f) ForVFRoperations – 10hoursPICinmakeandmodel (seeOPM “DOILikeMakeandModels” groupinglist) fortransportofpassengers.
g) ForIFROperations – 25hoursPICinmakeandmodel (andseriesforhelicopters) fortransportofpassengers.
2) ForIFRflight, 75hoursinstrument (50hoursinflight) formultiengineoperations.
3) Largeairplanes, exceptforairtankers (refertoairtankercontract):
a) Meettherequirementsof (1) above;
b) 250hoursPICinlargeairplanes; and
c) 50hoursPICinmakeandmodelfortransportofpassengers (25hoursifthepilothasattendedaformaltransition-trainingcoursewhichincludesclassroomgroundschoolinmakeandmodelandaflightevaluation).
4) Turbopropandjetairplanes, exceptforairtankers:
a) Meettherequirementsof (1) above;
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b) 100hoursPICinturboproporjetairplanesasappropriate; and
c) 50hoursPICinmakeandmodelfortransportofpassengers (25hoursifthepilothasattendedaformaltransition-trainingcoursewhichincludesclassroomgroundschoolinmakeandmodelandaflightevaluation). (SeeOPM “DOILikeMakeandModels” groupinglist.)
B. VendorPilot-in-Command (PIC) Helicopter PilotsshallmeetthePICrequirementsof14CFR135andthefollowingforhelicopterVFRandIFRoperations. AllPICtimelistedbelowshallbeinhelicopters.
1) 1,500hoursPIC.
2) 100hourswithinthelast12months (anycategory), 50hoursPIC.
3) 50hoursPICinmakeandmodel (25hoursPICifpilothassatisfactorilycompletedafactoryschoolandcheckoutinmakeandmodel).
4) 10hoursPICinmake, model, andseriesinthelast12months.
5) 100hoursPICinturbine-poweredhelicopters (whenflyingturbinehelicopters).
6) 200hoursPICinreciprocatingengine-poweredhelicopters (whenflyingreciprocatingenginehelicopters).
7) Approvedforexternalloadsinaccordancewith14CFR133, whenappropriate.
C. VendorSecond-In-Command (SIC). AllSICpilotsshallmeettheSICqualificationsprescribedin14CFR135, SubpartE.
1) WhenasecondpilotisrequestedbytheOfficeoftheSecretary, thispilotshallmeettherequirementsof351DM3.3AorB, asappropriate, aswellastheflightrules (VFRorIFR) towhichtheflightistobeconducted. TheSecretarymaywaveallorpartofthispolicy.
VolunteerPilots3.4. SomebureauswithintheDepartmentoftheInteriorhaveauthoritytousevolunteerstoassistwiththeaccomplishmentofcertainbureaufunctions. Thispolicyistoaugmenttheexistingbureauauthorityregardingtheuseofvolunteersaspilots (seeOPMVolunteerPilots”).
FlightEvaluations3.5.
A. General. FlightevaluationsshallbeconductedinaccordancewiththeappropriateFAAorNBCAMDPracticalTestStandards (PTS), whichdescribesthestandardsacceptabletoanNBCAMDapprovedinspectorasevidenceofcompetencyinvariouspilotoperations. OnlyindividualsauthorizedbytheNBCAMDAssociateDirectormayapprovepilotsforDOIuse.
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BFlightEvaluations - StatusofNBCAMDApprovedInspectors. NBCAMDapprovedinspectorsconductflightevaluationsofanapplicantforaDOIPilotQualificationCard/LetterofAuthorizationforthepurposeofobservingtheapplicant'sabilitytoperformsatisfactorilytheproceduresandmaneuversontheevaluation. Theinspectorisnotpilot-in- commandoftheaircraftduringtheflightevaluation, unlessbyprioragreementwiththeapplicantorotherpersonwhowouldotherwiseactaspilot-in-commandoftheflightorportionoftheflight. Neithertheapplicantnortheinspectorareconsideredpassengersandthereforearenotsubjecttotherequirementsorlimitationsforthecarriageofpassengersspecifiedin14CFR61.
C. FlightEvaluations - DOIPICs.
1) Pilotsareresponsibleforschedulingandsuccessfullycompletingrequiredflightevaluations. ThosewhofailtodososhallberemovedfromDOIflightstatus, exceptforapprovedtrainingorflightevaluations.
2) Frequency.
a) VFRflightevaluationsshallbevalidforaperiodof13months.
b) IFRflightevaluationsshallbevalidforaperiodof6months.
c) Flightevaluationscompletedinthecalendarmonthbeforeorafterthecalendarmonthinwhichtheywererequiredareconsideredascompletedinthecalendarmonthinwhichtheywererequired.
d) Inordertoperform, asrequestedbyanNBCAMDapprovalauthority, aspecialuseflightactivity, apilotmusthavesuccessfullycompletedaflightevaluationadministeredbyanNBCAMDapprovedpilotinspectorwithinthespecifiedmonths, asappropriate, inthatactivity (seeOPM “SpecialUseActivitiesandRevisedStandardsforTechnicalOversight”). Theseflightevaluationsmaybegiveninconjunctionwithothernormallyrequiredannualflightevaluations. Thepilotshallbegivenaflightevaluationinanaircraftproperlyequippedforthespecialuseactivitybeingevaluated.
3) PreemploymentFlightEvaluation. Prospectivepilotsmaybeadministeredpre- employmentflightevaluationsthatevaluategeneralskillandknowledgeratherthanspecificmake/modelknowledge.
4) InitialFlightEvaluation.
a) Pilotsshallshowevidenceofdualinstructionwithin60daysofthescheduledflightevaluation, fromaCFIinmakeandmodelinwhichtheflightevaluationistobeconducted. Apilotwhocannotprovidesuchevidence, buthasloggedPICdutiesinalikemakeandmodelofaircraft (seeOPM “DOILikeMakeandModels” groupinglist) maybeexemptfromtheserequirements, ifauthorizedbyanNBCAMDpilotinspector.
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b) DOIemployeesshallnotperformpilotdutiesuntilsuccessfullycompletinganinitialDOIflightevaluationadministeredbyanNBCAMDpilotinspector. Aninitialflightevaluationisrequiredineachcategoryandclassaircraftinwhichtheindividualisexpectedtoperformpilotduties.
5) RecurrentFlightEvaluations.
a) General.
i) RecurringflightevaluationsarerequiredandmaybeaccomplishedbyanyNBCAMDapprovedpilotinspectorwhenrequestedbytheNBCAMDorbycompletionofaflightrefreshercourseapprovedbyNBCAMD.
ii) Pilotsfailingtomeetannualminimumsshallberequiredtoaccomplishatleast2hoursofdualinstructionwithanappropriatelyratedandqualifiedCFIwithin30dayspriortothescheduledNBCAMDflightevaluation. Thisinstructionwillberecordedinareliablerecord (e.g., pilot'slogbook).
iii) RecurringflightevaluationsmaybeobtainedfromanFAAoperationsinspectorwhenauthorizedbyanNBCAMDRegionalDirectorortheChief, DivisionofTechnicalServices - NBCAMDHeadquarters. UponcompletionoftheFAAflightevaluation, acopyoftheFlightCheckform (FAAform8400Series, StatementofCompetency, ProficiencyQualification, etc.) orNBCAMDFlightEvaluationform (AMD-69, www.nbc.gov/amd), signedbytheFAAinspector, shallbeforwardedtotheappropriateNBCAMDRegionalDirectorortheChief, DivisionofTechnicalServices - NBCAMDHeadquarters.
b) VFRRecurrentFlightEvaluations.
i) PICsflyinganyturbine-poweredairplaneandallairplanesrequiringatyperatingshallaccomplishanannualNBCAMDflightevaluationineachmakeandmodelortype (SeeOPM “DOILikeMakeandModels” groupinglist).
ii) Forallotherairplanes, theannualflightevaluationmustbeaccomplishedinthemostcomplexaircraftinclass, everyotheryear.
iii) Pilotsflyingaircraftonskisshallhaveaskiconfigurationevaluationrideeach24calendarmonths.
iv) VFRflightevaluationsmaybeconductedinconjunctionwitharequiredIFRflightevaluationifthatevaluationincludestakeoffs, landings, andappropriateairandgroundhandlingmaneuvers.
v) HelicopterpilotsshallaccomplishtheannualVFRflightevaluationrequirementineachspecificmakeandmodeltobeflown.
c) IFRRecurrentFlightEvaluations.
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i) IfapilotisconductingIFRoperationsindifferentcategoryaircraft, flightevaluationsshallbegivenineachcategoryandclassinrotation, butnotmorethanoneflightevaluationduringeach6-monthperiodisrequired.
Example: Ifapilotismaintainingcurrencyintwolargeairplanesandoneormoresmallairplanes, theannualevaluationineachlargeairplaneshouldbescheduledat6-monthintervalswhenpractical. ThiswillmeetallbasicIFRcheckrequirements.
ii) IfapilotisconductingIFRoperationsinoneormoreairplanesrequiringatyperating, anIFRevaluationmustbeaccomplishedineachairplanetypewithinthepreceding12months. ThesemiannualIFRflightevaluationmaybeaccomplishedinanyotherIFR-equippedairplane.
iii) ApilotmaintainingIFRcurrencyonlyinhelicoptersmusttakethesemiannualIFRflightevaluationinahelicopterequippedforIFRoperations. Ifapilotisalsomaintainingcurrencyinairplanes, alternatesemiannualIFRflightevaluationsmaybeaccomplishedinanairplane.
iv) SemiannualIFRflightevaluationsmayalsobeconductedinafullyequippedflightsimulatorthatmeets14CFR141orisapprovedbytheNBCAMDRegionalDirectororChief, DivisionofTechnicalServices - Headquarters.
v) SmallaircraftsinglepilotIFRwithautopilotauthorizationmustbedemonstratedbyanIFRflightevaluationandtheapprovalnotedinthepilot'srecordsbeforethepilotmayexercisetheprivilege. PilotsflyingsingleengineairplanesIFR (withinDepartmentalManualsingleengineIFRlimitations) neednothaveanautopilotinthatairplane. Theautopilotcheckneedonlybedemonstratedonceevery12calendarmonths, duringtheinstrumentproficiencyevaluation.
d) FlightReviews. NBCAMDapprovedinspectorpilotsmayconductflightreviews, requiredin14CFR61, SubpartA, forDOIpilotswhenrequestedandscheduledinadvancewiththeinspectorandconductedinconjunctionwithanyDOI-requiredflightevaluation. IfanNBCAMDapprovedinspectorisrequestedtoconductaflightreviewatsometimeotherthanaDOI-requiredflightevaluation, thebureaumayberequiredtoreimburseNBCAMDfortheassociatedcost.
D. FlightEvaluations - DOISICs.
1) PilotswhofillaSICpositioninanyaircraftcertifiedforaminimumcrewcomplementofPICandSICshallmeettheIFRPICflightevaluationrequirementswiththeseexceptions:
a) Theindividualneednotholdatyperatingintheparticularaircraft.
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b) SICmustmaintainIFRcurrency; however, itneednotbeinthesamemakeandmodelaircraftinwhichperformingSICduties.
2) PilotsfillingaSICpositiononaircraftcertificatedforsinglepilotoperationneednothaveaflightevaluationinthatmakeandmodeliftheymeetotherbasicflightevaluationrequirements.
E. FlightEvaluations - PostAircraftAccidentorIncidentwithPotential Pilotsshalltakeaflightevaluationfollowinganaircraftaccidentandmayberequiredtotakeaflightevaluationfollowinganincident-with-potential. TheseflightevaluationsshallonlybeconductedbyNBCAMDpilotinspectors. ThisflightevaluationrequirementcanonlybewaivedbytheNBCAMDAssociateDirector.
F. FlightEvaluations - Interim. Thisflightevaluationisaqualityassuranceevaluation. TheNBCAMDhastheauthoritytoflightchecktheholderofaDOIPilotQualificationCard/LetterofAuthorizationatanytime. TheNBCAMDRegionalDirectorsandChief, DivisionofTechnicalServices - Headquarters, retainthisauthority. Thisflightevaluationmayincludeaproficiencycheckofanyoralloperationsforwhichthepilotisqualified. OnlyNBCAMDpilotinspectorsorNBCAMDapprovedpilotinspectorsmayadministeraninterimflightevaluation.
G. FlightEvaluation - Unsatisfactory.
1) DOIPilots. Ifanelementofaflightevaluationisunsatisfactory, thepilotinspectorshallmakewrittenrecommendation(s) tothepilot'ssupervisorandtheRegional/State/AreaAviationManager, outliningremedialtrainingandadditionalexperiencerequiredtoobtainthenecessarylevelofcompetency. Thepilotisrestrictedfromperformingofficialpilotdutiesrequiringthoseoperationsfounddeficient. Uponcompletionofrequiredtrainingandasuccessfulflightevaluation, thoserestrictionsmayberemoved.
2) VendorPilots. VendorpilotsreceivinganunsatisfactoryflightevaluationwillnotbeapprovedforDOIuseuntilsatisfactorycompletionofanotherflightevaluation.
H. FlightEvaluations - SpecialUse. RefertoOPM “SpecialUseActivitiesandRevisedStandardsforTechnicalOversight.”
I. FlightEvaluationCosts - DOIPilots.
1) GS-2181andDual-FunctionPilots. NBCAMDinspectorpilotsshallbefurnishedatnodirectcosttotherequestingbureau. Aircraftandrelatedcostsforflightevaluations, training, andupgradingshallbeprovidedbythebureauinvolved, orprocuredthroughtheNBCAMD, ifapplicable.
2) IncidentalPilots. TherequestingbureaumaybechargedforcostsincurredbytheNBCAMDinprovidinganinspectorpilot. Whereprivatelyownedaircraftareused, theindividualpilotorthebureauconcernedshallprovidetheaircraftandfund-relatedcostsforflightevaluationsandrequiredinspections.
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J. Currency - DOIPilots. Ifapilothasnotflownaspecificmakeandmodel (andseriesforhelicopters) withinthepreceding12months, asatisfactorydualinstructionperiodbyaCFIisrequiredinthatmakeandmodel (andseriesforhelicopters) beforeoperationalmissionscanresume (seeOPM “DOIMakeandModels” groupinglist).
AdministrativeProcedures3.6.
A. FlightandCrewDutyLimitations.
1) Flightcrewmembersshallbelimitedtothefollowingflighthouranddutyhourlimitations (dutyincludesflighttime, grounddutyofanykind, andstand-bystatus).
a) Allflightcrewmembersshallhavetwo24-hourperiodsofrest (offduty) withinany14consecutivecalendardays. IntheconterminousUnitedStates, thesetwo24-hourrestperiodsshallbe2calendardaysoffduty. Flightcrewmembersonlargehelicoptersandalloffshorevendorpersonnelmaywork14consecutivedaysprovidedtheytake7calendardaysoffdutybeforebeginninganew14-dayperiod.
b) Allflightcrewmembersshallhaveaminimumof10consecutivehoursofrest (offduty) nottoincludeanypreflightorpostflightactivitypriortoanyassigneddutyperiod.
c) Timespentbyaflightcrewmembertravelingtoorfromadutyassignment, andnotlocalincharacter, shallnotbeconsideredpartofacrewrestperiod.
d) Forasinglepilotcrew, thefollowinglimitationsapplyinadditionto (a), b), and (c) above.
i) Amaximumof8hoursflighttimeduringanyassigneddutyperiod.
ii) Amaximumof14consecutivedutyhoursduringanydutyperiod.
iii) Amaximumof42hoursflighttimeduringanyconsecutive6-dayperiod. Whenapilotacquires36ormoreflighthoursinaconsecutive6-dayperiod, thepilotshallbegiventhefollowing24-hourperiodofrest (offduty) andanew6-daycycleshallbegin. IntheconterminousUnitedStates, this24-hourrestperiodshallbe1calendardayoffduty.
e) Foratwo-pilotcrew, (aqualifiedPICandSIC), thefollowinglimitationsapplyinadditionto (a), (b), and (c) above.
i) Amaximumof10hoursflighttime (8hoursforfiremissions) duringanyassigneddutyperiod.
ii) Amaximumof14consecutivedutyhoursduringanyassigneddutyperiod.
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iii) Amaximumof50hoursflighttimeduringanyconsecutive6-dayperiod. Whenapilotacquires40ormoreflighthoursinaconsecutive6-dayperiod, thepilotshallbegiventhefollowing24-hourperiodofrest (offduty) andanew6-daycycleshallbegin. IntheconterminousUnitedStates, this24-hourrestperiodshallbe1calendardayoffduty.
f) Foranaugmentedcrew, thefollowinglimitationsapplyinadditionto (a), b), and (c) above.
i) Apilotassignedtoaugmentatwo-mancrewshallbePICqualifiedintheaircrafttowhichthecrewisassigned. Ifaflightengineer/mechanicisrequiredonthebasiccrew, thatpositionshallalsobeaugmented.
ii) Amaximumof14hoursflighttimeduringanyassigneddutyperiod. Ifflighttimeexceeds12hoursduringanydutyperiod, adequatesleepingfacilitiesaboardtheaircraftmustbeprovidedfortheaugmentedcrewpositions.
iii) Amaximumof18dutyhoursduringanyassigneddutyperiod.
iv) Amaximumof50hoursflighttimeduringanyconsecutive6-dayperiod. Whenapilotacquires40ormoreflighthoursinaconsecutive6-dayperiod, thepilotshallbegiventhefollowing24-hourperiodofrest (offduty) andanew6-daycycleshallbegin. IntheconterminousUnitedStates, this24-hourrestperiodshallbe1calendardayoffduty.
g) Flightandcrewdutytimeonallairtankeroperationsshallbeinaccordancewiththesingle-pilotrequirements, paragraph (d) above. Theexceptionisthattwo- pilotoraugmentedcrewsmayoperateinaccordancewithparagraph (e) aboveaslongasnolowleveloperationsareinvolved.
h) Anytimethepilotisengagedinmechanicduties, thattimewillapplyagainstthepilot'sdutylimitations. Inaddition, alltimeinexcessof2hours (notnecessarilyconsecutive) willapplyagainstthepilot'sflightlimitations. (Referto351DM1.11formechanicdutylimitations.)
B. Reporting.
1) Crewdutyandflighttimeshallbereportedbyeachflightcrewmemberandusedtoadministerflighttimeanddutytimelimitations. Flighttimeincludes:
a) Military;
b) Charter;
c) Flightinstruction, toincludeFlightReviews;
d) FAAdesignees;
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e) Anyflighttimeforwhichflightcrewmembersarecompensated;
f) Anyotherflighttimeofacommercialnaturewhethercompensatedornot; and
g) Performingflightcrewmemberdutiestoandfromadutystationcommuting).
2) Pilotsshallmaintainandmakeavailableuponrequestarecordofflightanddutytimeinsufficientdetailtodeterminecompliance.
C. DrugsandAlcohol.
1) DOI. InterioremployeesshalladheretoInterior-prescribeddrugandalcoholpolicyandprogramrequirements.
2) Vendors. VendorsshalladheretodrugandalcoholprogramrequirementsasspecifiedinapplicableFARs (FederalAviationRegulations).
D. PilotFiles. OfficialDOIpilotfilesshallbemaintainedattheNBCAMD. Itistheresponsibilityofeachpilotandpilotsupervisortoensurethataccurateinformationregardingcurrencydata, training, qualifications, andflightevaluationsisforwardedtotheNBCAMD. RecordsshallbemaintainedinaccordancewithDOISystemofRecordsOS-7, “AircraftCrew/MechanicInformationFile,” asestablishedunderthePrivacyActof1974andshallinclude:
1) DOIpilotfilesshallinclude:
a) OfficeofPersonnelManagement (OPM) form1170/21 (formerlyCSCform671) orequal (www.ntsb.gov/vacancies/forms/1170_21.pdf).
b) DOIpilotannualinformationupdate, formAMD-64Dwww.nbc.gov/amd).
c) InitialandrecurrentflightcheckformAMD-69 (www.nbc.gov/amd) orequal.
d) LetterofAuthorizationforincidentalpilots.
e) Copiesofthepilot'scurrentFAAAirmanCertificateandmedicalcertificate.
f) Correspondence, waivers, etc., pertinenttopilot'sinformationfile.
g) Pertinenttrainingrecords.
h) Accident/incidentinformation.
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2) VendorPilotFiles. TheNBCAMDretainsarecordofindividualpilotapprovalsintherespectiveRegionalOffice.
E. Interagency/DOIPilotQualificationCardsandCooperatorApprovalLetters. DOI/InteragencyPilotQualificationCardsshallbeissuedtoallapprovedDOIpilotsandthosepilotsapprovedunderaprocurementdocument. Forvendorpilotexceptions, referto351DM1.2B(1). Cooperatorsshallbeissueda “LetterofAuthorization” only. (See351DM4.)
F. PilotReviewBoard. APilotReviewBoard (PRB) isanadministrative, fact-findingproceedingconvenedtoassistNBCAMDmanagement. ThePRBexaminesinformationrelevanttothecontinuedqualification, disqualification, orreinstatementofanyDepartmentoftheInteriorfleet, contract, orotherpilotcarded/approvedtoprovideaviationservicestotheDepartmentoftheInterior. APRBmaybeconvenedbytheNBCAMDRegionalDirector, Chief, DivisionofTechnicalServices - Headquarters, ortheNBCAMDAviationSafetyManager. AppealauthorityrestssolelywiththeNBCAMDAssociateDirector. RefertotheOPM “PilotReviewBoard” forfurtherinformation.
G. Suspension/RevocationofaDOI/ InteragencyQualificationCard/letterofAuthorization. TheDOI/InteragencyQualificationCardandLetterofAuthorizationarethepropertyoftheU.S. Governmentandshall, uponrequest, besurrenderedtotheIIC, ASM, approvalauthority, ortheirauthorizedrepresentative. ThematterwillthenbeturnedovertotheappropriateNBCAMDRegionalDirectorforprocessinginaccordancewithestablishedprocedures.
1) Suspension. Uponreceiptofverbalorwrittencorrespondence, whichindicatesasafetyconcern, atemporary, impermanent, non-punitivesuspensionfortheholderofaDOI/InteragencyPilotQualificationCard/LetterofAuthorization, maybeinitiatedinaccordancewiththeAppendix. Followingan "aircraftaccident," theDOIAircraftAccidentInvestigator-in- Charge (IIC) isrequiredtotemporarilysuspendthepilot. TheNBCAMDIICorAviationSafetyManager (ASM) maytemporarilysuspendapilotfollowinganincidentwithpotential. TheNBCAMDApprovalAuthoritymaytemporarilysuspendthePilotQualificationCard/LetterofAuthorizationforduecause.
NOTE: DefinitionofSuspension: AtemporarywithdrawalofDOIfleet, vendor, orcooperatorpilotauthorization, pendinginvestigationofasafetyconcern (aircraftaccident, IWP). Itisintendedtoprovideastrategicpauseinoperationstoaffordareviewofthecircumstancessurroundingthesafetyconcern. Itisneitherapunitivenoradisciplinaryaction.
a) AnysuspensionactionstakenagainstavendorpilotshallbecoordinatedthroughthecommercialvendorwithwhomNBCAMDhasacontractualagreement.
b) AnysuspensionactiontakenagainstaDOIProfessional, Dual-FunctionorIncidentalPilotrequiresthenotificationoftheBureauNationalAviationManagerandthepilot’simmediatesupervisor.
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c) Thisaction, initself, doesnotjeopardizetheindividual’scommercialpilotcertificateissuedbytheFederalAviationAdministration.
2) Revocation. Onceithasbeendeterminedthatthesubjecteventmaywarrantapossiblerevocationofthepilot’sauthorization, suchactionwillbeinitiatedinaccordancewiththeAppendix. AnyactiontakenonavendorpilotshallbecoordinatedthroughthecommercialvendorwithwhomNBCAMDhasacontractualagreement. AnyrevocationactioninitiatedagainstaDOIProfessional, DualFunctionorIncidentalPilotshallrequirenotificationoftheBureau’sAviationBoardofDirectorsmember, theBureauNationalAviationManager, andthepilot’simmediatesupervisor.
NOTE: DefinitionofRevocation: CancellationofexistingDOIfleet, vendor, orcooperatorpilotauthorization.
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Appendix1
Suspension/RevocationProcess – PilotDOIPilotQualificationCard/InteragencyPilotQualificationCardor
LetterofAuthorization
TheDOI/InteragencyQualificationCardandLetterofAuthorizationarethepropertyoftheU.S. Governmentandshall, uponrequest, besurrenderedtotheInvestigator-In-Charge, AviationSafetyManager, CardingAuthorityortheirauthorizedrepresentative. ThemattershallthenbeturnedovertotheappropriateNBCAMDRegionalDirectorforprocessinginaccordancewithestablishedprocedures.
Agency: Inthecaseofagovernmentpilot: theemployingDOIbureau, USForestServiceorothergovernmentagency. Inthecaseofavendorpilot: theagencywithoperationalcontrolatthetimeofthemishap/incident.
Suspension: Atemporarywithdrawalofapilotauthorization, pendinginvestigationofasafetyconcerntoallowareviewofthecircumstancessurroundingthesafetyconcern. Itisneitherapunitivenoradisciplinaryaction.
Revocation: Cancellationofanexistingpilotauthorization.
CardingAuthority. NBC – AviationManagementDirectorate (NBC – AMD) RegionalOfficeDirectorsorUSFS, asappropriate.
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Action ResponsibleParty Timeframe
AnyReporting Party Assoonaspractical1. personmayprovidetheDepartmentNBC-AMD) withverbal/written
correspondence, whichindicatesasafetyconcern. AtemporarysuspensionmaybeissuedbytheCardingAuthorityatthetimeoftheevent.
2. TheCardingAuthoritywilltakethe Assoonaspracticalappropriateaction, asfollows: within72-hoursofa. Apilotinvolvedinanaircraftaccidentwillbe notificationofaCardingAuthoritytemporarilysuspendedfromperformingpilot safetyconcernordutiesuntilanappropriateinvestigationandany followingarrivalatresultantrequirementsthepilotmustmeetto themishapsiteregaintheirpilotauthorizationarecompleted. Thepilot, thevendor (ifappropriate), BureauNationalAviationManager, theFSAviationOperationsOfficer (ifaFSpilotisinvolvedorifthepilot’scardwasissuedbytheFS), andtheNBCAMDAssociateDirectorshallbenotifiedofanytemporarysuspensionaction(s) being
AssoonaspracticalCardingAuthoritytaken. within72-hoursofb. ApilotinvolvedinanaircraftIncidentWith notificationofaPotential (IWP) maybetemporarilysuspended safetyconcernorfromperformingpilotduties. Thepilot, the followingarrivalatvendor (ifappropriate), BureauNationalAviation themishapsiteManager, theFSAviationOperationsOfficer (if
aFSpilotisinvolvedorifthepilot’scardwasissuedbytheFS), andtheNBCAMDAssociateDirectorshallbenotifiedofanytemporarysuspensionaction(s) beingtaken.
3. TheCardingAuthoritywillprovidean CardingAuthority Within5daysofinformationupdatetotheNBCAMDAssociate initialsuspensionDirectorandtheBureauNationalAviationManagerortheFSAviationOperationsOfficerifaFSpilotisinvolvedorifthepilot’scardwas
issuedbytheFS) coveringthesafetyissuesinvolved, reasonforissuingatemporarysuspensionandanypreliminaryrecommendationsforremedialactions.
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4. TheCardingAuthoritywillappointaqualified CardingAuthority Within5daysofinvestigatortoinvestigateaircraftmishaps initialsuspension. accidentsandIWP) asappropriate.
5. Theinvestigatorshallcompleteapreliminary Investigator Within10calendarinvestigationintothefactsandcircumstancesand daysofinitialprovidetheCardingAuthoritywithadescription suspensionoftheevent, andthepreliminaryrecommendationsforthepilottoregaintheirpilotauthorization. 6. TheCardingAuthorityshallreviewthe CardingAuthority Within10calendarpreliminaryreportofanaircraftmishapand- daysofreceiptofa. Inthecaseofanaircraftaccident, informthe preliminarypilot, thevendorifappropriate, BureauNational investigationreportAviationManager, theFSAviationOperationsOfficer (ifaFSpilotisinvolved, orifthepilot’scardwasissuedbytheFS) ofthestatusoftheinvestigation, andtheCardingAuthority’srecommendations, inwriting. Thewrittennotificationmustalsoinformthepilot, thevendorifappropriate, BureauNationalAviationManager, theFSAviationOperationsOfficer (ifaFSpilotisinvolved, orifthepilot’scardwasissuedbytheFS) ofanyrequirementsthepilotmustmeettoregaintheirpilotauthorization. b. InthecaseofanIWPtheCardingAuthorityshallinformthepilot, thevendorifappropriate, BureauNationalAviationManager, theFSAviationOperationsOfficer (ifaFSpilotisinvolved, orifthepilot’scardwasissuedbytheFS) ofthestatusoftheinvestigation, andtheCardingAuthority’srecommendations, inwriting. IftheCardingAuthorityissuedatemporarysuspension, theCardingAuthorityshallconsultwiththeBureauNationalAviationManagerortheFSAviationOperationsOfficerifaFSpilotisinvolved, orifthepilot’scardwas
issuedbytheFS) onanyrequirementsthepilotmustmeettoregaintheirpilotauthorizationpriortoissuingsuchrequirements.
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7. UponreceiptoftheCardingAuthority’s Pilot Within30calendardecisionregardingcorrectiveaction(s) described daysofreceiptofain6(a) or6(b) above, orrevocation, apilotmay decisionfromthepresentnew, additionalsubstantiveevidenceand CardingAuthorityrequestre-considerationinwritingofcorrectiveaction(s) orrevocationinwritingtotheNBC- AMDAssociateDirector. 8. Uponreceivingawrittenrequestfor NBCAMD Within30calendarreconsiderationtheNBC-AMDAssociate Associate daysofreceiptDirectorshallreviewtheentirerecord, shall Directororconsidertheevidencesubmitted, andmayconsult designatedwiththepilot, thepilot’srepresentative(s), or representativeagencymanagersandissueawrittendecision. Awrittenrequestforreconsiderationmaybemadeatanypointduringthesuspension/revocationprocess. TheNBC-AMDAssociateDirectorhastheoptiontoreferthemattertoaPilotReviewBoard.
NOTES
1. Ifatanytimeduringthisprocess, adecisionismadetoproceedwiththerevocationofanindividual’spilotauthorizationtoconductflightoperationsfortheDepartmentoftheInterior, thetemporarysuspensionshallremainineffectuntilthefinaloutcomeisdetermined.
2. RequestsforextensionofanyoftheaboveprocesstimelimitsmustbemadeinwritingbytheresponsiblepartytotheNBC-AMDAssociateDirectororhis/herdesignatedrepresentativeaheadofthesubjectdeadline. NBC-AMDAssociateDirectorwillrespondinwritingtosuchrequestswithin10calendardaysofreceipt.
3. APilotReviewBoard (PRB) maybeconvenedinaccordancewithestablishedprocedurestoassistinthecollectionandexaminationofevidence, andmakerecommendationsonpilotstatusatanystageoftheprocessatthediscretionoftheNBCAMDAssociateDirectorordesignatedrepresentative.
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DepartmentoftheInteriorDepartmentalManual
EffectiveDate July27, 2011Series AviationManagementPart351 AviationOperationsChapter4 CooperatorOperations
OriginatingOffice: NationalBusinessCenter
351DM4
General4.1.
A. Purpose. ThischapterprescribespoliciesandproceduresfortheuseofCooperatoraircraftandpilots; affiliate, otherGovernmentagency, andmilitary, (excludingincidentalpassengeruseofmilitaryaircraftorwhenDepartmentoftheInterior (DOI)employeesareprovidingassistanceattherequestofthemilitaryduringresponsetoaspecialevent; inthesecases, employeesareexpectedtofollowapplicablemilitarypolicy).
B. Policy. AnyreimbursementofCooperatorsmustbeinaccordancewiththecurrentappropriatePublicLawdealingwiththisissueaswellasorderingofuncertificatedaircraftandretentionofassociatedrecords, asappropriate. NationalBusinessCenter (NBC) AviationManagementDirectorate (AMD) isresponsiblefordeterminingifCooperatoraircraft, pilots, andsupportequipmentmeetapplicableDOItechnicalandsafetystandards. DOIbureausareresponsiblefordeterminingifapprovedCooperatoraircraftcanmeetmissionobjectivesanddesiredlevelsofoperationalefficiency. Additionally, itisFederalpolicynottocompetewithprivateindustry.
C. BureauResponsibilities. Theidentification, approval, use, andoversightofCooperatorsrequireaneffective, collaborativeworkingrelationshipbetweentherequestingbureauandtheNBCAMD.
1) BureauFieldOffices.
a) MeetwithprospectiveCooperatorstoexplainapprovalanduseprocedures. Gatherinformationidentifiedin (c) below.
b) SendarequestforCooperatorinspectionandusetotheappropriateNBCAMDRegionalDirectorthroughtheBureauNationalAviationManagerforconcurrence.
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c) Includedwiththerequestshouldbethefollowinginformation:
i) NameofCooperatoragencyandpointofcontacttoincludephonenumbersande-mailaddressifavailable.
ii) Requestedaircraftmakeandmodel, pilot(s) name, andsupportequipment.
iii) Intendeduse.
iv) IfreimbursementthroughNBCAMDiscontemplated, acopyofthedocument(s) authorizingtherelationship (e.g., multi-agencyagreement).
v) Therequestingbureaupoint-of-contacttoincludephonenumbersande-mailaddressifapplicable.
vi) Periodofneed – singleuse, singleyear, orrepetitivemultiyear.
2) BureauNationalAviationManager:
a) Processfieldrequestanddetermineifaircraftrequestedcanmeetmissionobjectivesanddesiredlevelsofoperationalefficiency.
b) EnsurethecontrollingbureauunitunderstandsandcanproperlymanagetheuseoftheCooperatorresource.
c) ForwardapprovedfieldrequestsandsupportinginformationtotheNBCAMDservicingRegionalOffice.
D. AviationManagementDirectorateResponsibilities.
1) RegionalOffices:
a) ReceiveandreviewbureaurequestsforrequiredinformationandbureauNationalOfficeconcurrence.
b) Acknowledgereceiptofrequestanddiscussscopeofworkandestimatedtimeframeswithrequestingbureauoffice.
c) EstablishcontactwithrequestedCooperatortodiscussscopeofworkandassociatedtimeframes.
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d) CoordinatewithotherNBCAMDoffices, asappropriate.
e) EstablishaMemorandumofAgreement (MOA), MemorandumofUnderstanding (MOU), oranInteragencyAgreement (IAA), asappropriate, foractivityinasingleNBCAMDgeographicregion. IfactivityinvolvesmultipleAMDRegions, forwardtoAMDforprocessing.
f) EnsureanagreementisinplacewiththeCooperator, detailingaircrafttobeusedandstatedrate(s), ifapplicable.
g) Issuelettersofauthorizationforaircraft, pilots, andsupportequipmentthatmeetapplicableDOItechnicalandsafetystandards.
h) ProvideongoingsupporttoBureau/Cooperatorfieldactivitieswhenrequested.
2) NBCAMDNationalHeadquarters: CoordinatetheCooperatorapprovalprocessforrequestsencompassingmorethanoneNBCAMDgeographicregion.
E. FlightOperationsStandardsandProcedures.
1) AircraftEquipment. Aircraftmustbeappropriatelyequippedforthemission (referto351DM2.2).
2) PersonalProtectiveEquipment (PPE). AllDOIemployeesshallwearpersonalprotectiveequipment, asper351DM1andtheAviationLifeSupportEquipmentHandbook (www.nbc.gov/amd) whenflightsaretoengageinspecialuseactivities.
3) OperationsinRestrictedCategoryandUncertificatedAircraft.
a) OperationofaircraftcertificatedintheRestrictedCategoryshallbelimitedtothespecialpurposeoperationsauthorizedbythatcertificate. Alloperationsshallbeinaccordancewith14CFR91, SubpartD, andtheaircraftoperatinglimitationsoftheRestrictedCertificate. ForaircraftwithmultipleAirworthinessCertificates, theoperatingrulesoftheCertificatebeingusedshallapply.
b) Operationsofuncertificatedaircraftshallbelimitedtotransportationofaircrewmembers (e.g., firefighters) andpropertydirectlyassociatedwiththemissionasauthorizedbythemostcurrentPublicLawpertainingtopublicuseaircraftand, appropriateDepartmentalguidance. Thisauthorizationdoesnotincludetransportationofpassengers. Forthistypetransportation, referto351DM1.
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4) DOIOperationsInvolvingForeignAircraftinForeignCountries. Theprovisionsofthischapterdonotapplytoaircraftofforeignregistryoperatinginforeigncountries.
5) DOIOperationsInvolvingForeignAircraftintheU.S. AircraftofforeignregistryoperatedintheUnitedStatesaresubjecttotheprovisionsofthischapter.
F. AdministrativeProcedures.
1) ReportingRequirements. AllCooperatorusebyDOIshallbereportedbytheusingbureauinamannerprescribedbyAMD. IftheflightisatnocosttoDOI, “NotforPaymentPurposes” shallbenoted.
2) CostofInspection. Ifaninitialorfollowuponsiteinspectionisrequired, therequestingbureaumayberequiredtoreimburseAMD. Ifreinspectionsarerequired, thecostofthereinspectionshallbechargedtotheDOIbureaumakingtheinitialrequest.
3) ReportingAircraftMishaps. Theusingorganizationshallensureaircraftmishapsarereportedinaccordancewith352DM3.
AffiliateOperations4.2. DepartmentoftheInterior (DOI) bureaupersonnelmaybe, forthemutualbenefitoftheGovernmentandthecooperatingparty, nonrevenuepassengers/aircrewmembersaboardcivilaircraftoperatinginaccordancewith14CFR91, 121, or135.
A. OperationalStandards. Flightoperationstandardsdescribedin14CFR91areapplicable. Flightplans, flightfollowing, andflightanddutylimitationswillbeconsistentwith351DM3.
B. FlightCrewmemberPolicy. Pilotrequirements, standards, andqualificationsshallbeinaccordancewithvendorpilotstandardsprescribedin351DM3.3.
C. MaintenanceStandards.
1) TheaircraftshallhaveaStandardAirworthinessCertificateineithernormal, utility, ortransportcategory.
2) Asaminimum, theaircraftshallbemaintainedtotherequirementsof14CFR91, SubpartE, annualand100-hourinspections, progressive, oranFAA-approvedinspectionprogram.
3) Timebetweenoverhaul (TBO) requirementsarelocatedat351DM2.4A(3).
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D. EvidenceofLiabilityInsurance. Minimumrequirementsof14CFR205.
E. SpecialUseActivityRequestandApprovalProcedures. Specialuseactivityflyingrequiresanonsiteinspectionofrecords, maintenance, aircraft, andaflightcheckofthepilotfortheintendedactivity. ThebureauisresponsibleforinformingtheCooperatoroftheserequirements.
F. PilotandAircraftApprovals. Pilotsandaircraftapprovedforflightactivityshallbeissuedaletterofauthorizationinlieuofpilot/aircraftcardsbytheappropriateNBCAMDauthorityapproval.
MilitaryOperations4.3. Theintentistoensure, tothemaximumextentpossible, thatagencymissionsareaccomplishedandGovernmentpolicyregardingnoncompetitionwithprivateenterpriseisadheredtoinallinstances.
AAuthority. TheuseofmilitaryaircraftissubjecttothelimitationsofDepartmentofDefense (DOD) Directive4500.9, DODDirective4515.13, DepartmentofHomelandSecurity, U.S. CoastGuardManualM3710.1, DOIManuals347DM9, 350-354DMseries, andtheappropriateNBCAMDOperationalProceduresMemoranda.
B. Definition. AnaircraftoperatedandmaintainedbyanactiveorreservecomponentallReserveforces, aswellasArmyNationalGuardandAirNationalGuard) oftheDepartmentofDefense (DOD), orbyanyactiveorreservecomponentoftheU.S. CoastGuard (USCG). AllreferencestomilitaryaircraftincludebothDODandUSCGaircraft.
C. Policy. Thefollowingpolicyisestablishedandisconsistentwithorspecificallyrequiredbytheabovereferences.
1) TheNBCAMDshallberesponsibleformakingfinaldeterminationastoavailabilityofcommercialresources.
2) Costfactorsarenotconsideredjustificationforuseofmilitaryaircraftinlieuofavailablecommercialsources. Essentially, ifcommercialsourcesarereasonablyavailableandcapableofperformingthemission, thecommercialsourceshallbeused.
3) MemorandumsofUnderstanding (MOUs) orLettersofAgreementcurrentlyineffectthatareconsistentwiththisdocumentshallnotbeaffected.
4) Arequestforimmediatetransportationinalife-threateningoroperationalemergencymaybemadedirectlytothemilitaryinstallation.
D. BureauResponsibility. Inadditiontotheresponsibilitiesidentifiedinparagraph4.1Cabove, thebureauidentifyingaprojectedneedfortheuseofmilitaryaircraftshall:
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1) CoordinatewiththeappropriateNBCAMDRegionalDirectortoassistinasearchforcommercialresourceavailability.
2) Identifyandlocatemilitaryaircraftcapableofmeetingidentifiedneeds.
3) Initiateawrittenrequestfornon-emergencyusetotheappropriateNBCAMDRegionalDirector.
a) Requestsshallincludestatementsthatclearlydemonstratethattherequirementisinthenationalinterestandindicatesactiontakentowardobtainingcommercialresources.
b) Militarysupportspecificallyauthorizedbystatutenegatestherequirementforastatementconcerningnationalinterest. Therequestingagencymustfurnishareferencetotheappropriatestatute.
4) Submitrequestsformilitaryaircraftuseforoperationalemergencies (i.e., firefighting, naturaldisaster, etc.) directlytotheappropriateNBCAMDRegionalOffice.
5) InitiateaLetterofAgreementorMemorandumofUnderstanding (MOU) withtheDODsourceaftertheNBCAMDsecuresDODapproval. Thisagreementshallinclude:
a) StatementwhichrequirestheDODsourcetoprovideonlythosepilotshavingaminimumof500hourspilottimeincategory (notpilot-in-command (PIC);
b) Anyreimbursementrequirementsforservicesprovided;
c) Controlandsupportguidelinesgoverningtheuseoftheaircraft; and
d) Themethodbywhichtheusingbureaushallmonitortheresourcesprovided.
E. Approval. RequestsshallbeprocessedthroughbureauchannelstotheappropriateAssistantSecretaryandthentotheappropriateNBCAMDRegionalDirector (RD) forprocessing. TheNBCAMDRDwillforwardacopyofallapprovedrequeststhroughtheNBCAMDAssociateDirectortotheAssistantSecretary – Policy, ManagementandBudget (AS- PMB) totheAppropriateDepartmentofDefenseofficialforfinalapproval.
F. PilotandAircraftApprovals. AircraftandflightcrewmembersshallnotbeinspectedorissuedDOIqualificationcards.
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G. StandardsforFireUseofNationalGuardHelicopters. ThisprovisionisforprocuringNationalGuardhelicoptersforemergencyfiresuppressiononly.
1) Chapter70, MilitaryUseHandbook (www.nifc.gov, NationalFireEquipmentSystem (NFES) 2175), specifiesthestandardforpilottrainingandqualificationforapprovingtheuseoftheseaircraftforemergencyfiresuppression.
2) AnyNationalGuardflightcrewmeetingthesepilottrainingandqualificationstandardsmaybeusedbyDOIbureausinfiresuppressionactivitiesprovidedtheappropriateinteragencyagreements (IAAs) betweenNBCAMDandtherespectiveNationalGuardStateorganizationisinplace.
3) ApprovalrequestsforuseofNationalGuardhelicoptersinfiresuppressionmissionsshouldbeinitiatedpriortothestartoffireseasonandshouldberoutedthroughtheBureauNationalAviationManagertotheservicingNBCAMDRegionalOffice. RequestshouldallowadequatetimeforNBCAMDtocoordinateandconductinteragencytraining. NBCAMDwillissuelettersofapprovalforaircraftandpilotsqualifiedforinteragencyfiremissions. QuestionsshouldbedirectedtotheappropriateNBCAMDRegionalOffice.
OtherGovernmentAgencyOperations4.4. ThissectionappliestogovernmentaircraftofU.S. registryattheFederal, State, andlocallevels.
A. Authority. TheuseofothergovernmentagencyaircraftissubjecttotheprovisionsoftheFederalPropertyandAdministrativeServicesActof1949, OfficeofManagementandBudget (OMB) CircularsA-76andA-126, theEconomyActof1932 (31U.S.C. 1535and1536), DOIManuals347DM9, 350-354DM, asappropriate, andallappropriateNBCAMDOperationalProceduresMemoranda (OPMs).
B. OperationalStandards. Flightoperationstandardsdescribedin14CFR91areapplicable. Flightplans, flightfollowing, andflightanddutylimitationswillbeconsistentwith351DM1.
C. FlightCrewmemberQualifications Pilotsshallbequalifiedinaccordancewiththerequirementsin351DM3.1AandB, and3.2.
D. MaintenanceStandards. Aircraftcertificatedinnormal, utility, transport, orrestrictedcategoriesshallbemaintainedinaccordancewith14CFR91, SubpartE, annualand100-hourinspection, progressive, oranFAA-approvedmaintenanceinspectionprogram. Therequirementtocomplywithspecifiedtimebetweenoverhaul (TBO) islocatedat351DM2.4A(3). UncertificatedaircraftmustbemaintainedinaccordancewithmaintenanceandinspectionprogramsacceptedbytheNBCAMDAssociateDirector.
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E. VendorCrewsandAircraft. VendoraircraftandcrewsfurnishedbyothergovernmentagenciesshallmeetDOIstandards.
F. PilotandAircraftApproval. Pilotsandaircraftshallbeissuedaletterofauthorization, inlieuofpilot/aircraftcards, bytheappropriateNBCAMDRegionalDirector, whenapproved.
G. SpecialUseActivity. Specialuseactivitiesrequireanonsiteinspectionofrecords, maintenance, aircraft, andaflightcheckofthepilot. Thebureauisresponsibleforinformingthegovernmentagencyofthestandardscontainedin351DM3.2Aand3.2C.
H. ExcessMilitaryAircraftOwnedandOperatedbyaGovernmentAgency. NBCAMDmayapprovetheuseofgovernment-operatedexcessmilitaryaircraftwhenitcanbeverifiedthattheaircraftarebeingmaintainedunderanNBCAMD-acceptedInteragencyCommitteeforAviationPolicy (ICAP) InspectionPlanningGuide (IPG, www.gsa.gov) standard/criteria.
1) TransportofInteriorPersonnel.
a) ThegovernmentagencyofferingtransportationtoInteriorpersonnelshallprovidetherequestingNBCAMDRegionalofficewithaletteronofficialgovernmentletterhead, signedbyanappropriateofficial, statingthattheagencyhasadoptedtheICAPIPGasthebasisfortheirmaintenanceprogramforthespecificaircraftinquestionandismaintainingtheaircrafttotheIPGstandard. Theagencyshouldincludeintheletterthemake, model, andseriesoftheaircraft, thecurrentFAAregistrationnumber, andacopyofanairworthinesscertificate, shouldoneexist.
b) TheagencyshallprovidetheNBCAMDaccesstotheaircraftandmaintenancerecordsforverificationanddeterminationoftheconditionoftheaircraft, whenrequested. TheNBCAMDshallconductanonsitereviewofappropriateaircraftmaintenancerecordsandinspecteachofferedaircrafttotheappropriateICAPIPGstandard. Additionally, anyspecialuseactivitiestobeconductedshallrequireinspectionoftheaircrafttotheappropriateNBCAMDAircraftRentalAgreement (ARA) supplementorasspecifiedbytheAMDRegionalDirector,wherealetterofapprovalmaythenbeissued.
2) FutureICAPIPGApproval. TheNBCAMDAssociateDirectormayapprovefutureICAPIPGs (www.gsa.gov) whentheintendedbureauusermakessucharequestinwriting.
3) See351DM2.4D, “Uncertificated, Ex-MilitaryAircraftOperatedbyDOI.”
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I. OtherGovernmentAgencyRevenueFlights. IftheseflightsaretobepaidthroughtheNBCAMDsystem, anInteragencyAgreement (IAA) withtheNBCAMDmustbeinplace. ThisIAAwillbepredicatedonanexistingagreementbetweenaDOIbureauandtheothergovernmentagency.
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DepartmentoftheInteriorDepartmentalManual
EffectiveDate July27, 2011Series AviationManagementPart351 AviationOperationsChapter5 AviationManagementServiceSupportforNon-FederalGovernmentEntities
OriginatingOffice NationalBusinessCenter
351DM5
Purpose5.1. ThischapterdescribespoliciesandproceduresforprovidingNationalBusinessCenter (NBC) AviationManagementDirectorate (AMD) serviceofferingstonon-FederalGovernmentEntities.
Authority5.2.
A. Supporttonon-FederalGovernmentEntities. NBCAMD’sauthoritytosupportrequeststoprovideaircraftandrelatedservicestonon-FederalGovernmentEntities (whetherrequestedbyourbureaucustomersordirectlyfromthenon-Federalentity) isbasedupontheIntergovernmentalCooperationAct (ICA) of1968, aspromulgatedthroughOfficeofManagementandBudget (OMB) Circular97. Theauthorityisidentifiedasproviding “specializedortechnicalservices.” InadecisionbytheOMB, datedSeptember24, 1983, itwasstatedthatsuchservices (asthoseofferedbyNBCAMD) areincludedinthecategoryofsimilarservice
functionswhichanyFederalagencyisespeciallyequippedandauthorizedbylawtoperform.” However, NBCAMD’sapprovalordisapprovaloftheserequestswillhavetobedeterminedbyconsideringseveralfactorsinadditiontotheabove. Thesefactorsinclude:
1) Theserviceshouldnotbeprovidedifitcanbeprocuredreasonablyandexpeditiouslyfromordinarybusinesschannels;
2) Thedirectandindirectcostofprovidingtheserviceshouldbefullyrecovered; and
3) Theprovisionofadditionalstafforequipmentshouldnotbenecessarytoprovidetherequestedservice.
B. NoncompetitionRequirementoftheICA. TitleIIIoftheActrequiresimplementationprocedures “beconsistentwith, andinfurtheranceof, theGovernment’spolicyofrelyingontheprivateenterprisesystemtoprovidethoseserviceswhicharereasonablyandexpeditiouslyavailablethroughordinarybusinesschannels.”
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C. FirePresuppressionActivities. Firepresuppression, detection, andsuppressionsupporttotheStatesisspecificallyauthorizedbyPublicLaw90-577promulgatedbyTitle42, PublicHealthandWelfare, Chapter15A, “ReciprocalFireProtectionAgreements.”
SubmissionofRequestsfor “SpecializedorTechnicalServices” Supporttonon- 5.3FederalGovernmentEntities
AConditionsUnderWhichServicesMayBeProvided. ThespecializedortechnicalservicesofferedbyNBCAMDmaybeprovidedonlyunderthefollowingconditions:
1) OnlytotheStates, politicalsubdivisionsthereof, andcombinationsorassociationsofsuchgovernmentsortheiragenciesandinstrumentalities.
2) OnlyuponwrittenrequestofaStateorpoliticalsubdivisionthereof. RequestswillnormallybemadebytheChiefExecutiveofsuchentitiesandwillbeaddressedtotheappropriateNBCAMDRegionalDirector.
3) UponrequestandapprovalthataviationservicesbeprovidedbyNBCAMDforanon-Federal, Stateentity, NBCAMDwillpursuedevelopmentofanInteragencyAgreement (IAA) withthenon-FederalGovernmentEntityuser. Bysigningtheagreement, thecustomeriscertifyingfundsavailabilityforexpenditures. ThecustomerhasafiscalobligationtoNBCAMDwhenservicesarerequestedthroughNBCAMDserviceofferings.
4) InaccordancewiththepoliciessetforthinOMBCircularA-76, therequestingentity “mustcertifythatsuchservicescannotbeprocuredreasonablyandexpeditiouslybyitthroughordinarybusinesschannels.”
5) Suchserviceswillbeprovidedonlyuponpaymentorprovisionforreimbursement, toNBCAMDbytheunitofgovernmentmakingtherequest, ofsalariesandallotheridentifiabledirectandindirectcostsofperformingsuchservices.
6) Intheeventarequestforaserviceisdenied, theNBCAMDshallfurnishtheentitymakingtherequestwithastatementindicatingthereasonsforthedenial.
B. SubmissionofRequestforService. Allnon-FederalGovernmentEntityrequestsforserviceofferingsbyNBCAMDshallbeprocessedthroughtheappropriateNBCAMDRegionalDirectorandtheSupervisoryFinancialSpecialistforaction. ContactinformationisavailableontheNBCAMDWebsiteatwww.nbc.gov/amd.
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DepartmentoftheInteriorDepartmentalManual
EffectiveDate July27, 2011Series AviationManagementPart352 AviationSafetyChapter1 AviationSafetyProgram
OriginatingOffice NationalBusinessCenter
352DM1
Purpose1.1. ThischapterestablishespolicyforimplementationoftheaviationsafetyprogramwithintheDepartmentoftheInterior (DOI). TheprimaryobjectiveistheeliminationofunnecessaryorunacceptablerisksassociatedwiththeuseofaircraftinsupportofInteriorprograms.
Authority1.2. Federallawrequirestheheadofeachagencytodevelopandsupportactivitiesdesignedtoreduceemployeeinjuriesanddamagetoproperty, encouragesafepractices, andeliminatehazardsintheworkplace. (See5U.S.C. 7902; Sections6and19ofPublicLaw91-596, OccupationalSafetyandHealthActof1970, asamended; 29U.S.C. 651, etseq.; 29CFR1960; andExecutiveOrder12196.) ThisprogramisestablishedbytheNationalBusinessCenter (NBC), AviationManagementDirectorate (AMD) AssociateDirector, inaccordancewithprovisionsofDepartmentalManual112DM10, 485DM1, and350DM1.
AviationSafetyProgramStructure1.3.
A. Philosophy. AviationsafetyandaircraftmishappreventioninDOIisbasedonthephilosophythatallaircraftmishapscanbepreventedandthatmishappreventionisaninherentfunctionofmanagement. AircraftmishapsrepresentacosttoDOIthatisunprogrammed, unpredictable, andunproductivetotheaccomplishmentofbureaumissions.
B. Policy. BureauDirectorsareultimatelyresponsibleforthemanagementofaviationresourcesandtheimplementationofaneffectiveaircraftmishappreventionprogram. Supervisorsandmanagersatalllevelsareresponsibleforthesafetyofaviationoperationsundertheircontrol. Withinthispolicyarethepracticalrequirementstoprovidesafeworkingconditions, preventinjuriestoemployees, andprotectpropertyfromdamage. Applicationofapprovedpracticesisafundamentalresponsibilityofmanagersandsupervisorsandrepresentsanareainwhichperformanceandaccountabilitymustbeemphasized. EachDOIorganizationinvolvedinaviationoperationsshallestablishanaviationsafetyprogram. Policydirectivesissuedbyeachbureaushallbeconsistentwiththeprovisionsof350-354DMseriesmanuals, NBCAMDOperationalProceduresMemoranda (OPM), andHandbooks.
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ProgramElements1.4. Thefollowingsixelementsareminimallyessentialtoallbureauaviationsafetyprograms.
A. AviationSafetyProgramResponsibilities.
B. AircraftMishapPreventionProgram.
C. AviationProgramEvaluation.
D. AviationSafetyAwardsProgram.
E. AircraftMishapInvestigation.
F. AviationSafetyEducationandTraining.
StaffingandTraining1.5.
A. Staffing.
1) Bureaudirectorsshallprovideadequatestaffingandtrainingofpersonnelnecessarytoensureaneffectiveaircraftmishappreventionprogram. Thesepositionsmaybeclassifiedasfull-timeequivalentorcollateraldutybasedonabureaumanagementassessmentofneeds.
2) Thefollowingminimumstandardsapplyinthedevelopmentofabureauaviationsafetyprogram:
a) AnAviationManagershallbedesignatedtoadministerthebureauaviationprogramatthenationallevel. ThisindividualwillbethoroughlyknowledgeableregardingbureauaviationactivitiesandwillmeetminimumtrainingrequirementsspecifiedintheAviationUserTrainingProgram.
b) AnAviationSafetyManagershallbedesignatedtoadministerthebureauaviationsafetyprogramatthenationallevel. WhileitisdesirablethatthisindividualholdaFederalAviationAdministration (FAA) CommercialPilotCertificate, itisnotmandatory. However, theindividualshallbetrainedintheaviationsafetymanagementsubjectslistedbelow. Ifnottrainedinthesesubjects, theindividualshallattendformalcourse(s) ofinstructioninconceptsandmethodsnecessarytoestablishandmaintainanationallevelaviationsafetyprogramwithin12monthsofappointment. Minimumtrainingincludesprofessionalinstitutioninstructionin:
i) Aircraftmishappreventionconceptsandmethods.
ii) Aviationsafetyprogramstructureandorganization.
iii) Managementskills.
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iv) Aviationpsychology/humanfactors.
v) Biomedicalaspectsofaviationsafety.
vi) Aviationsafetyprogramevaluations.
vii) Motivatingmanagement.
viii) Managingapart-timesafetyoffice.
ix) Legalaspectsofaviationsafety.
x) Riskanalysisandriskmanagement.
3) Theeducationandtrainingrequirementsspecifiedforthepositionsidentifiedaboveareminimums, regardlessofclassificationofthepositionasfull-timeorcollateralduty.
4) Bureauswithanaviationprogramexceeding20,000flyinghoursannuallyarestronglyencouragedtoestablishafull-timepositionfortheAviationSafetyManager.
B. EducationandTraining. TheeducationandtrainingofInteriorpersonnelatallorganizationallevelsistheresponsibilityofmanagement. Theminimumlevelofeducationandtrainingspecifiedinthe350-354DMseriesand485DMseriesshallbeprovidedtoappropriatebureaupersonnel.
AviationSafetyProgramResponsibilities1.6.
ANBCAMDAssociateDirector. TheNBCAMDAssociateDirectorisresponsiblefor:
1) DevelopingandimplementingaDepartment-wideaviationsafetyandaircraftmishappreventionprogramtoincludeanaircraftmishapandhazardreportingsystemandevaluationofbureauaviationprograms.
2) InvestigatingselectaircraftmishapsinvolvingDepartmentalaviationoperationsincooperationwiththeNationalTransportationSafetyBoard (NTSB), whereDOIwasexercising “operationalcontrol,” orforotherorganizationsthroughInteragencyAgreementsorServiceLevelAgreements. TheDirectorisalsoresponsibleforrepresentingtheDepartmentonallaircraftmishapinvestigationsand/orMishapReviewBoardswhereDOIhasinvolvement.
3) DevelopmentofDepartment-levelaviationpolicyforaviationsafetyandallmannerofaviationservicesinsupportofDOImissions, includingInteriorownedfleet, cooperator, andcommerciallyacquiredservices.
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4) KeepingtheAssistantSecretary - Policy, ManagementandBudget (A/S- PMB), andtheNBCDirectorapprisedofthestatusoftheInteriorAviationSafetyandAircraftMishapPreventionPrograms.
5) DevelopDepartmentalpolicystatementsregardingaviationmanagementfordocumentationintheDepartmentalManualbytheA/S-PMBwhichinclude:
a) StandardsforpilotsandaircraftutilizedinconductingDOIaviationactivities.
b) Aviationsafetyandaircraftmishappreventionfunctions.
c) Maintenancestandardsandinspectionprocedures.
d) Identificationofoperationalconsiderationsformishappreventionefforts.
6) Assistbureausindevelopingandimplementingaviationsafetyandaircraftmishappreventionprograms.
7) EstablishandmaintainapositiveDepartmentalaviationsafetyprogram.
8) Adviseandsupportbureauaviationsafetypersonnel.
9) AdministertheDOIAviationSafetyAwardsProgram.
10) ReviewDepartmentalandbureauaviationoperationalpublicationswhenrequested.
11) Identify, develop, coordinate, andconductessentialaviationsafety, aviationmanagement, andaircraftmishappreventioneducationtraining.
12) ProvidetechnicalassistancetoDOIAMAviationSafetyManagementpersonnelinconductingevaluations.
13) MonitorDOIairspaceneedsandcoordinateDepartmentalresponsestoproposedairspaceactions, whichwouldaffectbureauprogramsandfunctions.
14) FacilitatetheInteriorAircraftMishapReviewBoardprocessandforwardallBoardrecommendationstoappropriateactionoffices.
15) EstablishevaluationcriteriaforandprovideleadershipintheconductofaviationprogrammanagementandaviationsafetyprogrammanagementevaluationswithintheDepartment.
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16) Otherresponsibilitiesasspecifiedin112DM10, the350-354DMseriesandOPMs.
BNBCAMDAviationSafetyManager. TheManagershallestablish, maintain, andoverseetheDepartment-wideAviationSafetyandAircraftMishapPreventionPrograms. Themanager’sdutiesshallinclude, asaminimum, thefollowing:
1) ResponsibilityfortheinvestigationofallNTSBreportableaircraftmishapsoccurringwithinDOIaviationoperations.
2) Providingaviationsafetyrelatedtraining.
3) Providingtechnicaladviceonaviationsafetyissues.
4) Disseminatingaviationsafetyinformation.
5) MaintainingliaisonwithDepartmentandbureaunationalaviationmanagementpersonnelregardingtheDepartment’sAviationSafetyProgram.
6) ManagingtheAviationMishapInformationSystem (AMIS).
7) AssessingcompliancewithestablishedDepartmentalaviationmanagementandaviationsafetypolicies, concepts, andobjectives.
8) ManagingtheDepartment’sAviationProgramEvaluations.
9) ManagingtheDepartment’sAviationSafetyAwardsProgram.
C. BureauDirectors. BureauDirectorsareresponsiblefortheimplementationofanAviationSafetyProgramwithintheirorganizations. Theyshall:
1) PublishanAviationManagementPlantoimplementDepartmentalaviationpoliciesestablishedinParts350-354oftheDepartmentalManual, appropriateNBCAMDOperationalProceduresMemoranda (OPM), andotherguidelines. Anaviationmanagementplanshall:
a) Identifyrolesandresponsibilitiesforaviationpersonnelatthenational, regional, andlocalunitlevel.
b) RegionalandunitAviationManagementPlansshouldalsoidentifysafetyproceduresforallaviationoperations. Theseproceduresshouldincludedocumentedproceduresforprojectplanningwheninvolvedinspecialuseactivities.
2) FurnishacurrentbureauAviationManagementPlanandaviationmanuals, standards, policystatements, anddirectivesregardingtheiraviationprogram, includingaviationsafetyinformation, totheNBCAMDAssociateDirector.
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3) IdentifyandprovideresourcesfortheeducationandtrainingofpersonnelasrequiredintheDepartmentalOPM “AviationUserTrainingProgram” and485DM.
4) Integratethesixprogramelementsidentifiedinparagraph1.4intoallbureauaviationsafetyprograms.
5) EnsureapplicationofallDepartmentalandbureauaviationsafetypolicies.
6) DesignateaseniormanagementofficialtoserveasthebureaurepresentativetotheInteriorAviationBoardofDirectors.
7) DesignateaBureauAviationManager.
8) DesignateaBureauAviationSafetyManager (refertoparagraph1.5A(4)).
9) AssignarepresentativetoserveasliaisonwithNBCAMDforallNTSBreportablemishaps.
10) PromoteactiveparticipationintheAviationMishapInformationSystemAMIS).
11) Encourageattendanceataircraftmishappreventionseminars/trainingsessions.
12) EnsurebureauparticipationatInteriorAircraftMishapReviewBoards.
13) Establishandsustainasafetyculturewithintheirbureauthatisfoundedonprinciplesofoperationalriskmanagementsuchas: toidentifythehazards, assesstherisks, analyzeriskcontrolmeasures, makecontroldecisions, implementcontroldecisions, andsuperviseandreviewattheappropriatemanagementlevel.
DBureauManagement. BureauManagersareresponsiblefor:
1) Developingbureau-specificproceduresforimplementingaviationmanagementpolicy.
2) ProvidingguidancetobureauunitsinimplementingDepartmentalaviationmanagementandaviationsafetymanagementprogramrequirements.
3) Identifyingandprovidingappropriateresourcesfortheeducationandtrainingofstaff, linemanagers, andfieldpersonnelasoutlinedintheOPM “AviationUserTrainingProgram.”
4) Servingasafocalpointforaviationmatterswithinthebureau, toincludeaviationsafetyissues.
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5) Coordinatingbureaupolicyregardingproceduresrelatingtoaviation.
6) Developingbureau-specificaviationsafetyandaircraftmishappreventionprogramsthatareinconcertwithDepartmentalphilosophy, policy, andobjectives.
7) ManagingbureauresponsibilitiesfortheInteriorAviationMishapInformationSystem (AMIS).
8) Encouragingandtrackingattendanceofbureaupersonnelataviationsafetymanagementeducationandtrainingcourses/workshops/seminars.
9) Disseminatingaircraftmishappreventioninformationtotheappropriatelevelswithintheirrespectivebureaus.
10) SupportingtheInterioraircraftmishappreventioneffortbymaintainingliaisonwiththeNBCAMDAviationSafetyManagerforaircraftmishappreventionpurposes.
11) Developingandcoordinatingbureauaviationsafetyandaircraftmishappreventionmeetings, conferences, workshops, orseminars.
12) Supportingthedevelopmentandmaintenanceofabureausafetyculturethatisfoundedontheprinciplesofoperationalriskmanagement.
ProgramPromotion1.7 . ResourcesshallbemadeavailableforeducationandtrainingasspecifiedintheDepartmentalOPM “AviationUserTrainingProgram.” Attendanceataviationuser, management, andaviationsafetymanagementtrainingsessions, aswellasaviationsafetyseminarsandformaleducationalinstitutions, shallbeencouraged.
AircraftMishapNotification, Investigation, andReporting1.8. TheDOInotification, classification, investigation, anddocumentationofNTSBreportableaircraftmishapsinvolvingDOIaviationactivitieswillbeaccomplishedinaccordancewiththeproceduresestablishedin352DM3, “AircraftMishapNotification, InvestigationandReporting, andReportingHandbook.” Investigationsareconductedforthepurposeofaircraftmishappreventiononlyanddonotsatisfytherequirementsof451DM1or485DM5. Provisionsandproceduresforaircraftmishapinvestigationsareestablishedundertheauthoritygrantedin112DM10. ThesereportsarenotasubstituteforotherDOIsafetymanagementreports (see485DM5).
AircraftMishapPreventionPlan1.9. EachbureauisencouragedtohaveaformalwrittenAircraftMishapPreventionPlanconsistentwithDepartmentalpolicy. Itshouldoutlinepersonnelresponsibilitiesandprovideimplementationguidelines, goals, andmethodsutilizedtomonitorthesuccessoftheprogram. SafetyrequirementssetbytheDepartmentshallnotbewaived. Shouldadeviationofanestablishedsafetyprocedureordirectiveoccur, theindividual(s) involvedshallfurnishtheBureauAviationSafetyManagerwithacompletereportofthecircumstancesassoonaspossibleaftertheevent. BureauDirectorsareencouragedtohavetheirAviationManager
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developpoliciesandprocedurestoincorporatethecriticalelementslistedbelowintoalllevelsofbureauaviationactivity.
A. RiskAssessment. RiskassessmentisthesubjectiveanalysisofphysicalhazardsandoperationalprocedurestoarriveataGO/NO-GOdecision. RiskassessmentssupportinformedGO/NO-GOdecisionsandaretheresponsibilityoflinemanagement. ThepilotretainsfinalauthorityforaNO-GOdecisionwhensafeoperationoftheaircraftisafactor.
B. EducationandTraining. BureauDirectorsareresponsibleforensuringthatallemployeesinvolvedintheuseorcontrolofaviationresourcesreceiveanappropriatelevelofaviationsafetyeducationandtraining. Theeducationandtraininglistedistheminimumforpromotingaircraftmishappreventionawarenessanddevelopingoperationalandaviationmanagementskills. Identification, development, andpresentationbybureausofadditionaltrainingneedsuniquetospecificbureauprogramsshallbeaccomplishedasrequired. Toavoidduplicationofeffort, theNBCAMDAssociateDirectorshallbeinformedoftrainingprogramdevelopmentofthesespecificprograms.
C. ProjectPlanning. Aviationoperationsshallbeplannedwithnecessaryconsiderationgiventomishapprevention. FlightsshallbeconductedasplannedandinaccordancewithDepartmentalpolicyandprocedures. Deviationsfromtheapprovedmissionprofilewillnotbeconductedexceptforsafetyofflightconsiderations. Projectplanningshallincludeasaminimum:
1) Flightroutes/areasandaltitudes.
2) Riskassessment.
3) Hazardidentification (e.g., weather, takeofforlandingweights, landingareas, wirehazard, etc.).
4) Managementapprovalforspecialuseactivities.
D. Wire-StrikePrevention.
1) FlightEnvironmentConsiderations. Bureauprojectsoftendictatethatflightsbeconductedincloseproximitytothegroundwherewiresareprevalent.
2) RiskAssessments/HazardMaps. Toreducewirestrikepotential, itiscriticalthatariskassessmentbeconductedpriortoalllowlevelflights. Alowlevelflighthazardmapshallbeconstructedforthelocaloperationalarea. Allpreplannedlowlevelflightsrequireathoroughmapreconnaissanceoftheroutetobeflown.
E. OperationalEnvironmentConsiderations. Environmentalconditionsarethoseconditionsoverwhichthereisnohumancontrol. Forecastorknownenvironmentalconditionsarenotmishapcausefactors. Forexample, structuraldamagecausedbyflyingintoforecastsevereturbulenceisNOTamishapcausalfactor. Apilot'sdecisiontoflyintoforecastorknown
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severeturbulenceisacausalfactor. Causefactorsarenormallyunderhumancontrolandcanbeeliminated. Managersmustbeawarethattheiractionsmayencouragepilotstooperatebeyondexistingcapability. PilotsmustbeevercognizantofenvironmentalconditionsinwhichtheyareexpectedtooperatesafelyandarethefinalauthorityrelativetoaGO/NO-GOdecisionbaseduponenvironmentalandsafetyconsiderations.
F. AviationLifeSupportEquipment (ALSE). ProjectleadersshallensureappropriateandadequateALSE, includingpersonalprotectiveequipment (PPE), isaboardtheaircraftorbeingwornbytheindividual, baseduponDepartmentalrequirements, guidelines, projectneeds, andindividualstatestatuterequirements. DetailedinformationiscontainedintheALSEHandbook (www.nbc.gov/amd).
G. FlightFollowing. Asapotentiallifesavingcondition, eachbureaushouldincludeaflightfollowingrequirementintheaircraftmishappreventionplan. Thisplanshouldspecifythemethodorproceduretobeusedthatwillaccommodatecommunicationsfrommissionpersonnelorthepilot) totheflightfollowingfacilityatpredeterminedintervals. Additionalinformation
concerningflightfollowingiscontainedin351DM1.
H. WeightandBalance. Itisimperativethatproperconsiderationandplanningbegiventotheaircraftweightandbalancecomputationandsubsequentloading. Theactualweightofpersonneland/orcargomustbeconsideredrelativetoenvironmentalandaircraftperformancecapabilities. Thiswillbeaccomplishedforeachtakeoffandlandingforallaircraft. Thebureauconductingtheoperationswilldeterminetheformalityforthedocumentationofthiseffort.
I. AirspaceCoordination. Airspaceplanningandcoordinationarebecomingmoreimportantaslimitedairspaceisbecomingmorecongested. Allusersoftheairspacesystemneedtobeawareofspecialuseairspaceandwhatrestrictionsapplytotheuseofthatairspace. Coordinationwithotherairspaceuserssuchasthemilitaryisanimportantsafetyissue. Airspacecoordinationisanimportantpartofmissionplanning.
AviationMishapInformationSystem (AMIS) 1.10.
A. AMISProgram. TheAviationMishapInformationSystemisanelectronicdatafiles) storagebasedsystemencompassingallaspectsofaviationmishapreportingwithinDOI.
Categoriesofreportsincludeaircraftmishaps, aviationhazards, aircraftmaintenancedeficiencies, andairspaceintrusions. ThesystemusestheSAFECOM (AMD-34, www.safecom.gov) toreportanycondition, observance, act, maintenanceproblem, orcircumstancethathaspotentialtocauseanaviation-relatedmishap. SubmittingaSAFECOMisnotasubstitutefor "on-the-spot" correction(s) toasafetyconcern, ratheritisatoolusedinthedocumentation, tracking, andfollowupcorrectiveaction(s) relatedtoasafetyissue. AdditionalinformationiscontainedintheAviationMishapNotification, Investigation, andReportingHandbook (www.nbc.gov/amd). TheAMISreportdoesnotreplacetherequirementforinitiatingaDI-134, "ReportofAccident/Incident," asrequiredin485DM5.
B. ProgramPromotion. AlllevelsofmanagementshallpromotetheAMISProgram. TheSAFECOMform, orelectronicaccesstotheSAFECOMsystem (www.safecom.gov), shall
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bemadereadilyavailabletopilots, passengers, dispatchers, ContractingOfficerRepresentativesCORs), maintenancepersonnel, projectleaders, managers, andothersinpositionstoaffect
aviationsafety. Promptrepliestotheoriginator (ifanameandtelephonenumber/addressareprovided), timelyactiontocorrectproblems, anddiscussionoffiledSAFECOMsatlocallevelmeetingsencourageprogramparticipationandactivereporting.
AviationSafetyandAircraftMishapInformationDissemination1.11.
A. Responsibilities.
1) DOIAviationManagement. TheNBCAMDAviationSafetyManagershallensureallSAFECOMsarestoredintheelectronicdatabaseandaccessisprovidedtobureauaviationmanagementpersonnel. AppropriateactionshallbetakenonidentifiedDepartment-levelaviationsafetyconcerns.
2) Bureau. Theresponsibilityforregularlyreviewingthedatabaseandtakingappropriateactionrestswiththebureaus. BureauAviationSafetyManagersareencouragedtoprovidefeedbacktoSAFECOMsubmittersandtosolveaviationsafetyproblemsatthelowestlevelpossible. Department-levelproblemsshouldbeforwardedtotheNBCAMDAviationSafetyManagerforreview.
B. Publications. TheNBCAMDAviationSafetyOfficepublishesthefollowing:
1) SafetyAlert. TheSafetyAlertisred-borderedandwillbeutilizedtodisseminateinformationofasignificantnatureregardingaviationsafetywithintheDepartment. Thethreeareasaddressedareoperations, maintenance, orpublications. TheseSafetyAlertswillbepublishedonanunscheduledbasis (www.nbc.gov/amd).
2) AircraftMishapPreventionBulletin. TheAircraftMishapPreventionBulletinisgreenborderedandwillbeutilizedtodisseminateinformationofageneralnatureregardingaircraftmishappreventionconcepts, methods, procedures, andefforts. Bulletinswillbepublishedonanunscheduledbasisaspertinentinformation/subjectmaterialsbecomeavailablewww.nbc.gov/amd).
3) AviationSafetyReview (AnnualReport). AnannualAviationSafetyReviewofaircraftmishaps, associatedstatisticaldata, andtrendanalysiswillbepublishedanddistributedfollowingthemishap-reportingyear.
4) AircraftMishapPresentation. Anannualaircraftmishappresentationwillbedeveloped, whichprovidesasynopsisofthepreviousyear'saircraftmishaps. Thispresentationwillbeproducedformishappreventionpurposesonly. Thepresentationwillcontainrepresentativeaircraftmishaps, lessonslearned, andotherrelativeinformation.
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DepartmentoftheInteriorDepartmentalManual
EffectiveDate 07/27/2011Series AviationManagementPart352 AviationSafetyChapter2 AviationProgramEvaluations
OriginatingOffice NationalBusinessCenter
352DM2
Purpose2.1. ThisDepartmentalManualchapterestablishespolicyandproceduresfortheoversight, conduct, tracking, andassociatedmanagementofaviationprogramevaluations.
Authority2.2. ThispolicyisestablishedinaccordancewithprovisionsofDepartmentManual112DM10and352DM1, “AviationSafetyProgram.” TheFederalManagersFinancialIntegrityAct (PublicLaw97-255) establishesspecificrequirementsforagencyheadstoestablishmanagementcontrolssafeguardingagainstwaste, fraud, andmismanagement. OfficeofManagementandBudgetCircularA-123, “ManagementAccountabilityandControl,” prescribesappropriatemanagementcontrolsasanintegralpartofthecycleofplanning, budget, management, andauditing. FederalManagementRegulation (41CFR102-33) “ManagementofGovernmentAircraft” establishesFederalaviationmanagementpracticesincludingevaluation, review, andreportingonvariousaspectsofaviationprograms. TheInteragencyCommitteeforAviationPolicy (ICAP) agreementofJanuary2000establishedcommonaviationsafetystandardsandguidelinesthatrequireprogramevaluationsforallICAPmemberagencies.
Introduction2.3. AviationprogramevaluationsareconductedviaasystematicprocessforanalyzingandreportinginformationwithregardtotheaviationprogramsatalllevelsoftheDepartmentoftheInterior. Itisanessentialmeansofprovidingfeedbackrelatedtotheoperations, process, andoutcomesofaviationprogramswithafocusonprogramenhancement. Thisqualityassurancesystemassessesthesafetyofaviationservicesprovided, ensuresefficiencyinthemanagementofcomplexresources, andprovidesameansforsharingbestpractices.
Policy2.4 . BureauManagersareresponsibleforaviationprogramperformanceandattainingestablishedstandards.
A. Objectives. Interior'saviationprogramevaluationswillbeconductedineachofthebureau'sgeographicunits (Region, State, Area, etc.) thatuseaviationresources. Evaluationsshouldoccurona5-yearintervalandassessprocessescommensuratewithcontrollingcosts, mitigatingadverseaspectsofaviationoperations, andtoevaluateoutcomes. Followupcontactswilloccuron1-yearintervalsfollowingtheevaluationtodocumentprogramenhancements.
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B. Goals. Department-levelAviationProgramEvaluationgoalsare:
1) Evaluationswillbeconductedinamannerthatisobjectiveandindependentofinternalbureauinspections, audits, andcontrolswhileminimizingtheduplicationofefforts.
2) Reliableandtimelyinformationwillbeobtained, maintained, reported, andusedfordecisionmaking.
3) Managementandprogramdeficienciesarerecognizedandcorrectiveactionsarepromptlyrecommended.
4) Findingsandrecommendationsaremonitoredforcorrectiveactionandbureausareencouragedtopursueprogramenhancements.
5) Bestpracticesareidentifiedandsharedwithallaviationprogramsthroughtheevaluation/oversightprocess.
Responsibility2.5.
A. NationalBusinessCenter (NBC), AviationManagementDirectorate (AMD). TheNBCAMDAssociateDirectorshall, withbureauparticipation, establishevaluationcriteriaforandprovideleadershipintheconductofaviationprogrammanagementandaviationprogramevaluationswithintheDepartment (352DM1.6A). ItistheresponsibilityoftheAviationProgramEvaluationSpecialisttodevelopandmaintainanindependentassessmentprogramcommensuratewithDepartmentalpolicies, goals, andobjectives.
B. Bureau. BureauAviationManagersareresponsibleforcoordinationwiththeBureauRegional/State/AreaDirectorsandtheNBCAMDfortheconductoftimelyprogramevaluations, facilitatingprogramenhancements, andfollowup.
C. Managers. ManagersatalllevelsinNBCAMDandthebureaushavetheresponsibilityforimplementingprescribedmanagementcontrols, participatinginand/orsupportingevaluationsoftheirprogram, andforleadingeffortstowardaviationprogramenhancement.
EvaluationProcess2.6.
A. Planning. Thefollowingprocedurewillbefollowedinplanning, conducting, reporting, andmonitoringphasesoftheevaluationprogramsystem.
1) TheAviationProgramEvaluationSpecialistwillcoordinatewiththeBureauAviationManagerandtheNBCAMDRegionalDirectoronteammembershipanditinerary. TeamcompositionshouldincludetheNBCAMDRegionalDirectorandtheBureauNationalAviationManagerortheirdesignatedrepresentative. TheAviationProgramEvaluationSpecialistwillmaintainthefinaldecisiononteamcompositionand/orsupportservicesasnecessary.
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2) NBCAMDmayfundtheteam'stransportationwhileinthefield. ThebureauisresponsibleforcoordinatingtransportationrequirementswiththeAviationProgramEvaluationSpecialist. Teammembers/advisorsareresponsibleforthecostoftheirtransportationfromtheirhomeofficetothesiteofthemanagementbriefingandtheirreturnhome.
3) TheNBCAMDAssociateDirectorwillprovideinitialcorrespondenceforevaluationcoordination/schedulingtotheBureauRegional/State/AreaDirectorinthegeographicalareawheretheaviationevaluationistobeconducted. AcourtesycopywillalsobesenttotheBureauDirector.
B. ProgramScopeandOutcomes. TheAviationProgramEvaluationSpecialistwillcollectdatarepresentingthelast5years’ accident/incidentoccurrence, safetycommuniquéSAFECOM, www.safecom.gov) participation, aircraftuseinhoursanddollars, andotherdata
foundtoberelevanttoprogramperformanceandoutcomes. CopieswillbesenttoevaluationteammembersandtheBureauAviationManagerpriortotheevaluation.
1) TheBureauAviationManagerisresponsiblefordisseminationoftheaviationevaluationcriteriatoeachunitbeingvisitedbytheteam.
2) Thebureaushouldprovidecopiesofreportsfrominternalevaluationsorsimilarstudiesfortheteamtoreviewpriortoitsfieldvisit. Theteammayreviewfieldunitaviationplansand/orsafetyplanswhenavailable.
C. Conduct. BureauRegional/State/AreaDirectorsandstaffshallbebriefedinperson, bytelephone, orbye-mailpriortoandaftercompletionofthefieldevaluation. TheAviationProgramEvaluationSpecialistwillbrieftheNBCAMDAssociateDirectorinclosing. Theteamshouldvisitaviationsupportfacilities (helibases, airports, retardantbases, dispatchcenters) astimepermits, whichmayincludecooperatingorinteragencyfacilities. Generalareasofassessmentwillincludethefollowing:
1) Administration. Qualitycontrolsandoutcomesmaybeassessedinthefollowingcategories:
a) ManagementandOrganization. Evaluatetheeffectivenessofmanagementpractices, internalguidanceprocesses, controls, andorganizationstructure.
b) NeedsAssessment. Assesstheefficiencyandeffectivenessofaviationresourcesbeingusedorimmediatelyavailabletoaprogram.
c) EconomicEvaluation. Evaluatethecostsandoutcomesofprogramexpenditureswherepossible. Thismayconsidercostcomparisonsamongtheavailableprocurementalternatives (in-house, contract, rental, relativetotheA-76).
d) CustomerSatisfaction. Customersprovidefeedbackabouttheextenttowhichtheservicesrenderedhavemetthebureau’sexpectations.
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2) Operations. Assessoperationstodetermineiftheyarefunctioningasintendedbymanagement. EvaluateproceduresusedforcompliancewithFARsandDMs. Thismaybeconductedasashort-termresponsetosafetyconcerns, asanoperationalriskassessment, ortoreviewproceduralissuesofimmediateconcern.
3) Safety. Analyzebureauaccidentpreventionactivities, accidenthistory, andparticipationintheDOIAviationMishapInformationSystem. Identifytrendswithintheprogramthatmayprecipitatemishaps.
4) Training. Reviewbureauaviationusertrainingrecordstodetermineifemployeesinvolvedintheuseorcontrolofaviationresourcesarereceivinganappropriatelevelofaviationsafetytraining.
5) Security. Aviationsecurityisconsideredakeyelementofeachbureauaviationprogram. Inaccordancewith352DM5, “AircraftandAviationFacilitySecurity,” aircraftandaviationfacilitysecuritywillbeassessedforcomplianceinaccordancewithpoliciesandproceduresdesignedtosafeguardDOIownedorcontrolledaircraftagainsttheftandassociatedmisusebyterroristsorindividualsengaginginothercriminalactivity. TheFieldReferenceGuideforAviationSecurityforAirportorotherAviationFacilities (AAF) willbeutilizedforcompliance (availableattheNBCAMDWebsitewww.nbc.gov/amd).
D. FindingsandRecommendations. FindingswillbeaccompaniedbyrecommendationsforaviationprogramenhancementwithrecommendedassignmentstobureauorNBCAMDoffices. ThebureauandNBCAMDareresponsibleforfacilitatingpersonnelassignmentsforcorrectiveactions. TeamfindingsandrecommendationswillbeprovidedinwritingtotheBureauAviationManagerandtheappropriateNBCAMDofficemanager. Thefinalreportwillincludefindings, recommendations, anddueresponsedates. ThefinalreportwillbedevelopedbytheAviationProgramEvaluationSpecialistincoordinationwiththeBureauAviationManagerandappropriateNBCAMDRegionalDirector/DivisionChief, withrecommendedassignments, andwillbeforwardedfromtheNBCAMDAssociateDirectortotheBureau/State/Area/RegionalDirector, asappropriate.
E. Follow-upActionTheappropriatebureauandNBCAMDofficemanagerisrequestedtorespondinwritingtotheNBCAMDAviationProgramEvaluationSpecialist, within60daysofreceiptofthefinalreport, describingtheproposedplanofactionandmilestonestoaddresstherecommendedprogramenhancements. TheAviationProgramEvaluationSpecialistwillcoordinatewiththeBureauAviationManagertotrackrecommendationsandtargetdatesforfollow-upineachgeographicareaevaluation. TheAviationProgramEvaluationSpecialistwilldocumentenhancementsresultingfromtheaviationevaluationprocess.
RecognizingandReportingDeficiencies. 2.7 CommensuratewiththerequirementsofOMBCircularA-123, theDepartmentisrequiredtoreportmaterialweaknessesinmanagementcontrols. TheDOIManagementControlProgramprescribesasystemforbureaustoidentifyandreporttheseweaknesses. TheNBCAMDandbureauswillfacilitatethereportingofmaterialweaknessesinaviationmanagementpractices, commensuratewiththedirectionestablishedinthe
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referencedprogram.
A. Definitions.
1) Aprogramdeficiencyisanissuethatmayidentifyanyconcernrelatedtothesafe, effective, andefficientoperationofanaviationprogramsuchas:
a) AnitemthatiscontrarytotheappropriatepolicyrequirementsoftheDepartmentalManual (DM) 350-354series, FederalAviationRegulations (FARs), orinteragencyagreements.
b) Anitemthatcompromisessafety, riskmanagement, oraccidentprevention.
c) AnitemthatunnecessarilyhampersordelaystheaccomplishmentoftheassignedmissionorcausesanunjustifiedincreasedcosttotheGovernment.
d) Anitemcontributingtothewaste, fraud, ormismanagementofaviationfunds, programs, orresources.
2) Amaterialweaknessisanunresolvedprogramdeficiencythat:
a) Issubstantiallyand/oressentiallybelowthestandardestablishedbytheDepartmentorintheCodeofFederalRegulations (CFR).
b) Hasnotbeencorrectedwithinareasonableamountoftimeandeffort.
c) IssubsequentlydesignatedbytheNBCAMDAssociateDirectorasaproblemsignificantenoughtoreportoutsidetheagency.
d) RequiresajudgmentbyseniormanagementastotherelativeriskandsignificanceofthedeficiencytotheDepartment. Reportingoutsidetheagencyisonlyrecommendedafterareasonableperiodoftimehaselapsedandallavailableresourceshavebeenexhaustedinanefforttocorrectthedeficiency.
B. ReportingDeficiencies. BureauManagersandemployeesshouldidentifydeficienciesandenhancementsasaresultoftheiroperationalmanagementcontrols. SafetydeficienciesmayalsobereportedtotheAviationMishapInformationSystemviaaSAFECOMwww.nbc.gov/amd). Aprogramdeficiencyobservedduringthecourseofanaviationprogram
evaluationwillgenerallybereportedifitis, orshouldbe, ofinteresttothenextlevelofmanagement. Lesssignificantandsite-specificoperationalconcernsmayalsobereportedforthebureau'sinternaluse, butmaynotrequirefurtherreportingortracking.
ProgramEnhancements. 2.8Bureau ManagersandNBCAMDRegionalDirectors/DivisionChiefsareresponsiblefortakingtimelyandeffectiveactiontoimplementrecommended
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enhancements. Oneyearfromthetimeofnotificationisgenerallyconsideredsufficienttimetoresolveissuesthatdonotrequire "out-year" fiscalplanningandapproval (Incomparison, managementmustmakeadecisionregardingInspectorGeneral (IG) auditrecommendationswithina6-monthperiodandimplementationofIGrecommendationsshouldbecompletedwithin1year, totheextentpracticable). Adeterminationshouldbemadewhensufficientcorrectiveactionshavebeentakenanddesiredresultshavebeenachieved. TheNBCAMDAviationProgramEvaluationSpecialistshouldbenotifiedwhenaprogramenhancementeffortcomestoclosure.
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DepartmentoftheInteriorDepartmentalManual
EffectiveDate 07/27/2011Series AviationManagementPart352 AviationSafetyChapter3 AircraftMishapNotification, Investigation, andReporting
OriginatingOffice NationalBusinessCenter
352DM3
Purpose. 3.1 ThischapterestablishesproceduresforthenotificationandreportingofaircraftaccidentsandincidentsoccurringduringInterioraviationactivities. TheseprovisionsareapplicabletoallownedoroperatedaircraftorthoseundertheoperationalcontroloftheDepartmentoftheInterior. Aircraftmishapreportscannotbeusedinlieuofreportsprescribedin451DM1, “TortClaimsAgainsttheUnitedStates,” and485DM5, “ProgramEvaluations.”
Authority. 3.2 Title49U.S.C., Chapter11, “NationalTransportationSafetyBoard” (NTSB), establishestheauthorityfortheNTSBandtheconductofaviationaccidentinvestigations. 49CFR830establishesthenotificationandreportingproceduresforallcivilandpublicaircraftaccidentsandincidents. 41CFRPart102-33, “ManagementofGovernmentAircraft,” establishespolicyforthemanagementofallfederallyfundedaviationactivitiesofexecutiveagenciesoftheU.S. Government. 41CFRPart102-33, sections102-33.180and102-33.185, addressstandardsthatmustbeestablishedorrequiredforflightprogramsafetyandstandardsforrespondingtoaircraftaccidentsandincidents. DepartmentalManual112DM10delegatestotheNationalBusinessCenter (NBC) AviationManagementDirectorate (AMD) theresponsibilitytoestablishandmanageaDepartment-wideaccident/incidentandaviationhazardreportingsystem, toinvestigateaircraftmishapsoccurringinDepartmentalaviationoperationsincooperationwiththeNTSB, andtorepresenttheDepartmentonallaircraftaccidentinvestigationswheretheDepartmenthasinvolvement. 350DM1, appendix5definestermsandabbreviationsassociatedwithaviationmishaps (i.e. accidents, incidents-with-potential, incidents, hazards, etc.).
Policy. 3.3 Inanefforttopreventfurtheraircraftmishaps, itistheresponsibilityofallInterioremployeestoreportknownaircraftmishaps, aviationhazards, andmaintenancedeficiencies. ItistheDepartmentoftheInterior’spolicytoinvestigateDepartmentalaircraftmishapsusingoneofthefollowinginvestigativeprocedures:
A. OnsiteInvestigationsWillbeconductedwheneverpossibleforallaircraftaccidentsandselectedIncidents-With-Potential (IWP).
B. LimitedInvestigationsWillbeconductedforselectedIWPs. Alimitedinvestigationwillnotnormallyincludeavisittothemishapsite.
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C. AdministrativeInvestigationsWillbeconductedforreportsofconditions, observances, acts, maintenanceproblems, orcircumstanceswhichmayhavethepotentialtocauseanaircraftmishap.
AircraftMishapNotification3.4. AircraftundertheoperationalcontroloftheDepartmentoftheInteriorthatareinvolvedinanaccidentorincidentinvolvingdamage, injury, oroverdueaircraftsuspectedofbeinginvolvedinamishapshallbereportedtotheNBCAMDAviationSafetyManagerimmediatelybythemostexpeditiousmeansavailable. Foradditionalinformationregardinginitialnotificationofanaircraftmishapandtheaircraftaccidentchecklist, Bureau/NTSBNotificationandtheSAFECOMFormat, seetheAircraftMishapNotification, InvestigationandReportingHandbook, section2.1.
MishapResponsePlan3.5 . Responsetoanaircraftmishaprequirespreplannedactions. Timeisanextremelycriticalfactorinrespondingtoemergencysituations. Unnecessarydelaysinrespondingtoamishapmayadverselyaffectthesurvivalofthecrewmembersandpassengers. AllInteriorentitiesutilizingaviationresources (otherthanscheduledaircarriers) willprepareaMishapResponsePlanforitsflightoperations. Thepurposeoftheplanistoprovidedirectionandreduceconfusionwhenrespondingtoanaircraftmishap. TheInteragencyAviationMishapResponseGuideandChecklist (NationalFireEquipmentSystem (NFES) 2659, www.nwcg.gov; www.nbc.gov/amd) isavailableasaresourcetoassistinthedevelopmentofamishapresponseplan. ForadditionalinformationregardingtherequiredcontentsofaMishapResponsePlanseetheAircraftMishapNotification, InvestigationandReportingHandbook, section2.2.
AircraftMishapOnsiteInvestigations3.6. DepartmentalaircraftmishapinvestigationactivitiesshallbegivenpriorityoverallotherinvestigationsofthesamemishapexceptforNTSBinvestigations. TheNBCAMDAviationSafetyManagerwillberesponsibleforcoordinatingDepartmentalinvestigationswiththeNTSBandwillserveastheDepartment’spoint-of-contactandpartytotheinvestigation. Foradditionalinformationregardingaircraftmishapon-siteinvestigationsseetheAircraftMishapNotification, InvestigationandReportingHandbook, section3.1.
AircraftMishapInitialAlert, PreliminaryandInterimReport, andMishapFile3.7.
A. AircraftMishapInitialAlert. Wherepossible, anelectronicAircraftMishapInitialAlertwillbeissuedwithin24hoursofnotificationofaknownorsuspectedaircraftaccident. Insomecases, aircraftmishapinitialalertsmaybedelayedduetoremotelocationsandinadequatecommunicationcapabilities.
B. NTSBPreliminaryReport. TheNTSBIICwillgenerallypostapreliminaryaircraftaccidentreporttotheirWebsitewithin5to7workingdaysfollowinganaccident. TheNTSB’saviationaccidentdatabasecontainsinformationaboutcivilaviationaccidentsandselectedincidentswithintheUnitedStates, itsterritoriesandpossessions, andininternationalwaters. TheNTSB’sAccidentDatabaseandSynopsesisavailableontheNTSB’sWebsiteatwww.ntsb.gov.
C. InterimReport. Awritteninterimaccidentreport, thatmaycontainnewinformationthathasnotyetbeendisseminatedviapreviousalertsortheNTSB’spreliminaryreport, willbe
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releasedwithin90daysofanaircraftaccident, followingtheconcurrenceoftheNTSB’sIIC.
D. AircraftMishapFile. TheNBCAMDAviationSafetyManagerwillcreateanaircraftmishapfileforallInterioronsiteandselectedlimitedinvestigations. TheaircraftmishapfilewillincludeinformationofinteresttoInteriorthatmaynotbeaddressedintheNTSB’saccidentinvestigationreport. TheNBCAMDAssociateDirectorwillforwardthefinalDepartmentalaircraftmishapinvestigativereporttothebureauexercisingoperationalcontroloftheaircraftatthetimeofthemishapfollowingtheAircraftMishapReviewBoard. IfaSAFECOMformleadstoasafetyinvestigationandcreationofanaircraftmishapfile, theSAFECOMformshallnotbecomeapartofthemishapfile.
UseofAircraftMishapFiles3.8 .
A. General WhenrequestedbytheheadofaparallelInteriorinvestigationgroup, theNBCAMDAviationSafetyManagermayreleasefactsrelatingtothemishapaftercoordinationwiththeNTSB. Privacyinformationshallbewithheld. Whilemishapfactsareprovidedtoprecludeunnecessaryduplicationofonsiteinvestigationefforts, aparallelinvestigationgroupmustreachitsownconclusionspertainingtopersonalliabilityorfault.
B. AuthorizedUse. Aircraftmishapfilesmaybeusedforanylawfulpurpose, including, butnotlimitedto, therevocationprocessinaccordancewith351DM3.6G(2).
ReleaseofInformation3.9 .
A. ReleaseofInformationPolicy. TheNBCAMDAviationSafetyManageristheCustodianofRecordforInteriorMishapInformation. InformationreceivedasaresultofparticipationinanNTSBinvestigationshallbehandledinaccordancewith49CFR831.13andshallbesubjecttotheprovisionsoftheFreedomofInformationAct (FOIA) asamended, andthePrivacyActof1974. Specifically, itemssuchasphotographs, factualdata, oranydocumentationdirectlyrelatedtotheinvestigationshallnotbereleaseduntiltheNBCAMDInvestigator-In- Charge (IIC) complieswithNTSB830. AirSafetyInvestigators (ASI’s) orotherinvestigators, includingallpartiestotheinvestigation, shallnotmakepublictheirownopinions, conclusions, orrecommendationsintheircapacityasamemberoftheinvestigationteam.
B. AccidentPreventionPublications. FollowingcoordinationwithandconcurrenceoftheNTSB’sIIC, investigationinformationmaybereleasedandincorporatedintoaccidentpreventionpublicationssuchasAircraftMishapInitialAlerts, AircraftAccidentPreventionBulletins, SafetyAlerts, LessonsLearnedPublications, InterimReports, and/oraFinalReport.
C. RequestsforMishapInformation. AllrequestsforcopiesofNBCAMDaircraftmishapfilesshallbereferredtotheNBCAMDFOIAOfficerforaction.
D. RequestsforNTSBAccidentReports. RequestforcopiesoftheNTSB’saccidentinvestigationreportsshallbereferredtoPublicInquiries, NationalTransportationSafetyBoardNTSB).
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AviationMishapInformationSystem3.10 .
A. AviationMishapInformationSystem (AMIS) Definition. TheAMISisanelectronicdatabase, whichencompassesallaspectsofaviationmishapreportingwithinDOI. Categoriesofreportsincludeaircraftaccidents, incidents-with-potential, incidents, aviationhazards, aircraftmaintenancedeficiencies, andairspaceintrusions.
B. TheAviationSafetyCommunique’ (SAFECOM). TheAMISsystemusestheAviationSafetyCommunique’ “SAFECOM”, FormAMD-34/FS1500-14toreportanycondition, observance, act, maintenanceproblem, orcircumstance, whichhasthepotentialtocauseanaviation-relatedmishap. ASAFECOM’ssolepurposeisformishapprevention. UseofaSAFECOMforanyotherpurposeisprohibited. ASAFECOMisnotintendedtofixblameandshouldnotbeutilizedindisciplinaryactionagainstanyemployee.
C. SAFECOMSubmissions. AnypersondirectlyassociatedwithaviationactivitieswithintheDepartmentoftheInteriormaysubmitaSAFECOM. ThisincludescontractorsandothergovernmentpersonnelinsupportofDOIaviationactivities. SAFECOMsmaybesubmittedviatheInternetorasahardcopyviathemail. ThepreferredmethodisthroughtheInternetathttp://www.safecom.gov. HardcopySAFECOMSmaybesubmittedthroughbureauchannelsordirecttotheNBCAMDAviationSafetyOffice. Regardlessofthemethodused, thesubmittershouldalwaysretainacopyfortheirrecords.
D. UseofSAFECOMs. SubmittingaSAFECOMisnotasubstitutefor “on-the-spot” corrections(s) toasafetyconcern. Rather, theSAFECOMisatoolusedtodocumentandtracksafetyconcernsandfollow-upcorrectiveaction(s) relatedtothosesafetyconcerns. However, itisimportanttorememberthattheutilizationoftheSAFECOMdoesnotreplacetherequirementforinitiatingaDI-134, “ReportofAccident/Incident,” asrequiredinDepartmentalManual485DM5.
NOTE: AsuspensionisanimpermanentwithdrawalofDOIpilotauthorizationpendinginvestigationofasafetyconcernandpendingcompletionofspecifiedactionsorconditions. Itisintendedtoprovidea “strategicpause” inoperationstoaffordareviewofthecircumstancessurroundingasafetyconcern. Itisneitherapunitivenordisciplinaryaction. Asatemporarysuspension, non-disciplinaryinnature, aSAFECOMmaybeusedinthesuspensionprocess, 351DM3.6G(1).
E. InformationDerivedfromtheInvestigativeProcess. WhiletheSAFECOMitselfshallnotbeusedforanypurposeotherthanmishapprevention, anyinformationdiscoveredorfurtherdevelopedduringtheinvestigationofasafetyconcern, evenifinitiallydescribedinaSAFECOM, maybeusedforanylawfulpurposeincluding, butnotlimitedto, placementofinformationobtainedfromaSAFECOMintheaircraftmishapfileandasevidenceintherevocationprocess, inaccordancewith351DM3.6G(2)
F. ManagementSupportoftheSAFECOMsystem. AlllevelsofmanagementshallpromotetheAMISprogram. SAFECOMsshouldbeplacedinareaswheretheyareavailabletoallindividualsinvolvedinaviationactivities. Promptrepliestotheoriginatorandtimely
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correctiveactionswillencouragecontinuedprogramparticipation.
G. SAFECOMAccessandFollow-up. TheNBCAMDAviationSafetyManagershallensurethatSAFECOMsarestoredinanelectronicdatabaseandthataccesstothesystemisprovidedtobureauaviationprogrammanagementpersonnelforcorrectiveactionfollow-upasnecessary. Theresponsibilityforregularlyreviewingthedatabaseandtakingappropriatecorrectiveactionrestsinitiallywiththebureaus. BureauAviationSafetyManagersareencouragedtoprovidefeedbacktoSAFECOMsubmittersandtoresolveaviationsafetyrelatedissuesidentifiedwithinSAFECOMsatthelowestpossiblelevel. AppropriateactionshallbetakenonidentifiedDepartmentalaviationsafetyconcernsbytheNBCAMD, followingcoordinationwithappropriatebureauaviationprogrammanagementpersonnel.
InteriorAircraftMishapReviewBoard3.11 . AnInteriorAircraftMishapReviewBoardAMRB) isresponsiblefordevelopingmishappreventionrecommendationsforallDOIaccidents
andselectedIWPs. Specificresponsibilities, functions, andprocedurestobefollowedareinaccordancewiththeAircraftMishapNotification, Investigation, andReportingHandbook, Chapter5, AircraftMishapReviewBoard.
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DepartmentoftheInteriorDepartmentalManual
EffectiveDate 07/27/2011Series AviationManagementPart352 AviationSafetyChapter4 AviationSafetyAwardsProgram
OriginatingOffice NationalBusinessCenter
352DM4
Purpose4.1. ThischapterestablishestheDepartmentoftheInterior (DOI) AviationSafetyAwardsProgramandprescribesthepolicies, procedures, andqualificationstandardstoimplementtheprogram.
Policy4.2. ItisthepolicyofDOItorecognizeindividuals, groups, andorganizationsforexceptionalactsorserviceinsupportofaviationsafetyandaircraftaccidentprevention.
Applicability4.3. ThisprogramappliestoallDOIemployeesandotherindividuals, groups, ororganizationsinvolvedwithDOIaviationactivities.
AwardsAddressed4.4.
A. AwardforIn-FlightAction (paragraph4.7).
B. AwardforSafeFlying (paragraph4.8).
C. AwardforSignificantContributiontoAviationSafety (paragraph4.9).
D. Secretary'sAwardforOutstandingContributiontoAviationSafety (paragraph4.10).
E. Airwards (paragraph4.11).
Responsibilities4.5.
A. NationalBusinessCenter (NBC), AviationManagementDirectorate (AMD), AviationSafetyManager. TheNBCAMDAviationSafetyManagerisresponsiblefortheoveralladministrationoftheDOIAviationSafetyAwardsProgram.
B. BureauAviationManager. TheBureauAviationManagersareresponsibleforthesupervisionoftheAviationSafetyAwardsProgramwithintheirrespectivebureau.
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C. BureauAviationSafetyManagerorDesignee. TheBureauAviationSafetyManagerortheirdesigneewillpromotetheAwardsProgramwithintheirbureauandimplementprocedurestocollectandverifynomineeeligibility.
ProcessingandApproval4.6 . Allnominations, exceptAirwards (refertoparagraph4.11D), willbeprocessedthroughtherespectiveBureauNationalAviationManager/AviationSafetyManagerortheirdesigneethroughtheNBCAMDAviationSafetyManagerforeligibilityverification, thenreviewedforapprovalbytheBureau’sDOIAviationManagementBoardofDirectors (ABOD) member.
AwardforIn-FlightAction4.7. Theawardisestablishedtorecognizeonboardflightcrewmembers, aircrewmembers, andpassengerswho, throughoutstandingairmanship, courage, orotheraction, materiallycontributetothesuccessfulrecoveryfromanemergency, orwhominimizeorpreventaircraftdamageorinjurytopersonnelduringaDOIaviation-relatedoccurrence. Theawardmayalsobepresentedtonon-DOIpersonnel. PriortoconsiderationandapprovalofanIn-FlightActionAwardbytheBureau’sDOIABODmember, nominationswillbesubmittedbytheBureauAviationSafetyManagerordesigneetotheNBCAMDSafetyOfficeforreviewandconcurrence. BureausshouldcontacttheFederalAviationAdministrationFAAandtheappropriateNBCAMDRegional/AreaOfficeforinformationpertainingtoanomineeduringtheverificationprocess. TherequesttotheFAAforpilot "Accident/IncidentandEnforcementActionHistory" mustincludethepilot'sfullname, AirmanCertificatenumber, anddateofbirth.
A. Standard. Anyindividualhavingsufficientknowledgeofthein-flightactionmaysubmitanomination.
B. Criteria. Thecircumstancessurroundingtheoccurrencemustbedocumentedtoclearlydemonstrateoutstandingairmanship, skill, knowledge, judgment, technique, courage, orotherexemplaryaction.
C. AwardCategories.
1) FlightCrewmemberAward. Anappropriaterecognitionitemshallbegiventoselectedflightcrewmembers.
2) AircrewMemberAward. Anappropriaterecognitionitemshallbegiventoselectedaircrewmembers. Thisawardisrestrictedtoindividualswhoarenotflightcrewmembers, butareassignedaircrewmembers.
3) IndividualNon-CrewmemberAward. Anappropriaterecognitionitemshallbegiventoselectedindividualswhoarenon-crewmembers.
D. Procedures.
1) Nominationswillcontainanarrativeoftheeventandactionsthatweretakenbythenominee(s) indealingwithanemergencyorwhileminimizingdamageorinjury.
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2) Nominationsshouldbesubmittedwithin30daysoftheevent.
3) Emergenciesunderthefollowingconditionswillnotbeconsideredfortheaward:
a) Self-inducedemergencies.
b) Actualemergenciesoccurringduringasimulatedemergencythatrequirenoaddedskilltolandtheaircraftsuccessfully, e.g., asingleenginelandingperformedafteranunsuccessfulattempttorestartanenginethatwasintentionallyshutdowntopracticesingleengineprocedures.
c) Emergenciesoccurringduetononcompliancewithpublishedregulations, procedures, orpolicyguidance; e.g., deviationfromapreplannedandapprovednon- specialuseactivitytoalowlevelflight, whichresultsinawirestrikeandemergencylandingorenginefailureduetofuelstarvationasaresultofpoorpreflightplanning, andfuelmanagement, etc.
AwardforSafeFlying4.8. ThisawardisestablishedtorecognizeDOIpilotswhohavedistinguishedthemselvesbysafeflyingfortheperiodconsidered. ThisawardisrestrictedtoDOIemployees.
A. Standards.
1) AlldatesofcomputationforthisawardmustbefortheperiodoftimetheemployeewasonofficialDOIpilotstatus. However, periodsofconsiderationneednotbeconsecutive. Acopyofpilotstatusauthorizationorothersubstantivedocumentationmustbesubmittedwiththenomination.
2) Ifthenomineehasexperiencedanaircraftaccidentwherepiloterrorornegligencewasacausalorcontributingfactor, thatindividualisineligibleforconsiderationforanyyearspriortotheaccident. Datesofconsiderationarenotretroactiveforperiodspriortoaknownaccidentandmustnotbeomittedtoavoididentificationofanaccidentorunsafebehavior.
3) Thenomineemusthavedemonstratedsafe, professionalbehaviorasaDOIpilotfortheperiodofconsideration.
B. Criteria. Thecriteriaforconsiderationofpresentationoftheseawardsare:
1) Theemployeemustbeaprofessionalpilot (GS-2181), dual-function, orincidentalpilot.
2) AllflighttimesubmittedwillhavebeenacquiredwhileflyingasaPIC, asdefinedby14CFR61, whileonofficialDOIbusiness.
C. Awards. Anappropriaterecognitionitemshallbegiventoselectedpilots.
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D. AwardCategories.
1) AwardofMerit. 5yearsor1,000hoursofsafeflying.
2) AwardofDistinction. 10yearsor3,000hoursofsafeflying.
3) AwardofExcellence. 15yearsor5,000hoursofsafeflying.
4) AwardofHonor. 20yearsor7,500hoursofsafeflying.
5) Secretary'sAwardofHonor. Morethan25yearsormorethan10,000hoursofsafeflying.
E. Procedures. Eachnominationwillinclude:
1) Fullname, FAAAirman'sCertificatenumber, anddateofbirth.
2) Pilotstatus (e.g., professionalpilots - GS-2181, dual-function, orincidental). Ifthenomineeisanincidentalpilot, theLetter(s) ofAuthorizationfortheyearsbeingconsideredshouldalsobesubmitted.
3) Periodofconsiderationandtotalnumberofsafeflyinghoursattained.
AwardforSignificantContributiontoAviationSafety4.9. Thisawardisestablishedtorecognizeanindividual, group, ororganizationforasignificantcontributiontoaviationsafetyoraircraftaccidentpreventionwithinDOI. ThisawardisrestrictedtoDOIemployees
A. Standard. Anyindividualhavingknowledgeofthesignificantcontributionmaysubmitanomination.
B. Criteria.
1) ThecircumstancesbeingpresentedmustclearlydemonstrateasignificantcontributiontoaviationsafetyoraircraftaccidentpreventioneffortwithinDOI.
2) Thecircumstancesbeingconsideredmustbeverifiedandattestedtoforthesubstanceandaccuracyoftheproposalbyindividual(s) otherthanthosebeingconsideredfortheaward.
C. Awards. Anappropriaterecognitionitemshallbegiventotheindividual(s).
D. Procedures. Nominationsforthisawardwillbeinnarrativeformidentifying, indetail, theactorservicetobeconsideredandwhytheactorserviceisdeservingofrecognition.
Secretary'sAwardforOutstandingContributiontoAviationSafety4.10. Thisawardis
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establishedtorecognizeanindividual, group, ororganizationforoutstandingcontributiontoaviationsafetyoraircraftaccidentpreventionwithinDOI. ThisawardisrestrictedtoDOIemployeesandonlyonesuchawardshallbepresentedannually. NomineesfortheSecretary'sAwardforOutstandingContributiontoAviationSafetywillhavetheirawardpacketsforwardedtotheNBCAMDAviationSafetyManagerforprocessing. NominationswillthenbeconsolidatedandforwardedtotheChairman, DOIABOD, forselection. TheABODChairmanshallnotifyNBCAMDAssociateDirectoroftheselectedrecipient. TheNBCAMDAviationSafetyManagerwillreturnnonselectednominationstotheBureauNationalAviationManagersforconsiderationofanalternativeaward.
A. Standard.
1) Individualorgroupcontributiondidnotoccurduringanin-flightemergency (seeparagraph4.7, AwardforIn-FlightAction).
2) Anyindividualhavingsufficientknowledgeofthecontributionmaysubmitanomination.
B. Criteria.
1) ThecircumstancesbeingconsideredmustclearlydemonstrateanoutstandingcontributiontoaviationsafetyoraircraftaccidentpreventionwithinDOI.
2) Thecircumstancesbeingconsideredmustbeverifiedandattestedtoforthesubstanceandaccuracyoftheproposalbyindividual(s) otherthanthosebeingconsideredforrecognition.
C. Award. Anappropriaterecognitionitemshallbegiventotheindividualorgroup.
D. Procedures. Nominationsforthisawardwillbeinnarrativeformidentifying, indetail, theactorservicetobeconsideredandwhytheactorserviceisdeservingofrecognitionrefertoparagraph4.6Cforprocessingandapprovalprocedures).
Airwards4.11. ThisawardisestablishedtoprovidetimelyrecognitiontoanyindividualwhohasdemonstratedpositivebehaviororactionspromotingDOIaviationsafety, suchascorrectingahazardoussituation, submittingagoodidea, orjustmakingadifference.
A. Standard. Anyindividualhavingsufficientknowledgeoftheindividual'sactionmaysubmitanomination.
B. Criteria. Thecircumstancessurroundingtheeventshouldbeclearlydocumented, usingaletter, memorandum, e-mail, SAFECOM (AMD-34, www.safecom.gov), orotherformofdocumentation, providingsufficientdetailtosupportanAirwardnomination.
C. Award. TherecipientwillreceiveanAirwardCertificatealongwithanembroideredbaseballcap.
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D. Procedures. Alongwiththenomination, aphotographoftherecipientandashortparagraph, suitableforpublicationintheAirwardNews (http://amd.nbc.gov/safety/airwards), shouldbesubmittedtotheBureauAviationSafetyManagerortheNBCAMDAviationSafetyOffice. TheBureauAviationSafetyManagerordesigneewillreviewtheawardandisencouragedtoprovideadditionalcorrespondence, suchasaletterofappreciation, toaccompanytheAirwardCertificate. TheNBCAMDAviationSafetyManagerwilldetermineifthenominationmeetsthecriteriaoftheAirwardsprogram. Ifthenominationisvalid, theindividual’sAirwardCertificatewillbeforwardedtotherecipient’sAviationSafetyManagerorsupervisorforformalpresentation. TheNBCAMDAviationSafetyOfficewillpromoteandpublicizetheawardsandmaintainarecordofallAirwardrecipients.
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DepartmentoftheInteriorDepartmentalManual
EffectiveDate 07/27/2011Series AviationManagementPart352 AviationSafetyChapter5 AircraftandAviationFacilitySecurity
OriginatingOffice NationalBusinessCenter
352DM5
Purpose5.1 . ThischaptersetsforthpoliciesandproceduresdesignedtosafeguardDepartmentoftheInterior (DOI) ownedorcontrolledaircraftagainsttheftandassociatedmisusebyterroristsorindividualsengaginginothercriminalactivity.
Objective5.2 . ThepoliciesandproceduresinthischapterareintendedtomakethetheftofDepartmentalaircraftmoredifficultandtimeconsumingand, therefore, anunattractivetargettopotentialcriminalsorterrorists.
ScopeandApplicability5.3.
A. Totheextentapplicable, thepoliciesandproceduresestablishedhereinareintendedtosupplementtheminimumphysicalsecuritystandardsdetailedin444DM1, AppendixA. Nothinginthischapterreducestherequirementsprescribedby444DM1, PhysicalProtectionandBuildingSecurity,” oranyotherrequirementestablishedbylawor
authorityasitpertainstoDOIaviationoperations.
B. ThepoliciesandproceduresestablishedhereinareapplicabletoallaviationfacilitiesandaircraftownedorcontrolledbytheDOI.
C. ContractorsaresolelyresponsibleforthesecurityoftheiraircraftwhileunderthecontroloftheDOI. AllDOIaviationcontractswillincludelanguagedetailingtheDOIaviationsecuritypoliciesapplicabletocontractoroperationsandrequirecontractorcompliancewiththosepolicies.
Definitions5.4 . Forthepurposeofthischapter, thefollowingdefinitionsapply:
A. Theterm “aircraftoperationsarea” (AOA) meanstheareawithinanaviationfacilityinwhichflight-capableaircraftarepresentforanypurpose, includingbutnotlimitedtotheloadingorunloadingofcargoorpassengers, refueling, maintenance, parking, andstorage.
B. Theterm “aviationfacility” meansanyDOIownedorcontrolledrealpropertyusedforaircraftlandingandtakeoffatwhichDOIownedorcontrolledaircraftarepermanentlybased.
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C. Theterm “BureauAviationManager” referstothatindividualdelegatedbytheagencyorofficeheadtoberesponsibleforthemanagementofallaspectsofabureauorofficeaviationprogram.
D. Theterm “control” isusedintwocontexts.
1) Asitrelatestoaviationfacilities, theterm “control” referstotheconditionexistingwhenaDOIentityhasauthoritytoinstitute, modify, orotherwiseeffectphysicalsecuritychangesatanaviationfacilityregardlessofpropertyownership.
2) Asitrelatestoaircraft, theterm “control” means “operationalcontrol” asdefinedintheFederalAviationRegulationsat41CFR1.1: “Operationalcontrolwithrespecttoaflightmeanstheexerciseofauthorityoverinitiating, conducting, orterminatingaflight.” Thisdefinitionisindependentofaircraftownership.
E. Theterm “dual-lockmethod” meansusingacombinationoftwolockingdevicesormethodstophysicallysecureordisableaparkedaircraftforthepurposeofreducingtheprobabilityofaircrafttheftandassociatedmisusebyunauthorizedpersons.
F. Theterm “riskassessment” referstotheresultofacombinedthreatandvulnerabilityassessment. Itcangenerallybecharacterizedasananalysisoftheprobabilityofseriousimpactordamageresultingfromaknownorpostulatedthreatsuccessfullyexploitingoneormorevulnerabilities.
RiskAssessment5.5. ToassesstheriskoftheftandassociatedmisuseofDOIownedorcontrolledaircraftbyterroristsorindividualsengaginginothercriminalactivity, theBureauAviationManagerwillensureariskassessmentisconductedforeachaviationfacility. Riskassessmentswillconformtothefollowingconditions:
A. IndividualsconductingaviationfacilityriskassessmentswillutilizetheTransportationSecurityAdministration’s (TSA) “AirportCharacteristicsMeasurementTool” ACMT) asonemethodofdeterminingwhereDOIaviationfacilitiesfallwithintherisk
spectrum. GuidanceontheuseoftheACMTcanbefoundinTSAInformationPublicationA- 001, SecurityGuidelinesforGeneralAviationAirportswhichisavailableontheTSAWebsiteatwww.tsa.gov. ThecharacterofanyriskassessmenttoolsusedtosupplementtheACMTislefttothediscretionoftheBureauAviationManager.
B. Individualsresponsibleforconductingaviationfacilityriskassessmentsshouldbeintimatelyfamiliarwiththefacility, itsactivities, andthesurroundingareas.
C. TheDOIOfficeofLawEnforcementandSecurity (OLES) willreviewallaviationfacilityriskassessmentstodetermineadequacy.
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D. Eachaviationfacilityriskassessmentwillbeperiodicallyreexaminedandadjustedasnecessarytoensureitaccuratelyreflectscurrentconditions. TheBureauAviationManagerwillensuresuchreexaminationoccursaminimumofevery2years.
SecurityPlan5.6. Toensureallaviationfacilitypersonnelandauthorizedusersfollowuniformfacilitysecuritypracticesandincidentresponseprocedures, theBureauAviationManagerwillensureawrittensecurityplanispreparedforeachaviationfacility. Securityplanswillconformtothefollowingconditions:
A. IndividualspreparingaviationfacilitysecurityplanswillfollowtheTSASecurityProceduresTemplate.” ThetemplatecanbefoundinAppendixGofTSAInformation
PublicationA-001, SecurityGuidelinesforGeneralAviationAirports, whichisavailableontheTSAWebsiteatwww.tsa.gov.
B. Thescopeanddepthoftheaviationfacilitysecurityplanshouldbecommensuratewiththesizeandoperatingcomplexityofthefacilityforwhichitisprepared.
C. TheOLESwillreviewallaviationfacilitysecurityplansforsufficiency.
D. Eachaviationfacilitysecurityplanwillberegularlyreviewedandadjustedasnecessaryforcurrency. TheBureauAviationManagerwillensuresuchreviewoccursaminimumofevery2years.
Training5.7 . Theheadsofbureausareresponsibleforensuringthatallemployeesinvolvedinthecontroloruseofaviationresourcesreceiveanappropriatelevelofaviationsecuritytraining. Responsibilitiesfordevelopment, implementation, andmaintenanceofaviationtrainingcurriculumsarefoundintheNationalBusinessCenterAviationManagementDirectorate (NBCAMD) OperationalProceduresMemorandum “AviationUserTrainingProgram.” ThisMemorandumisavailableontheNBCAMDWebsiteatwww.nbc.gov/amd.
ComplianceEvaluations5.8 .
A. Aviationsecurityisconsideredakeyelementofeachbureauaviationprogram. CompliancewiththeaircraftandaviationfacilitysecuritypolicywillbeassessedthroughtheaviationsafetyprogramevaluationprocessoutlinedinDepartmentalManual352DM2, AviationProgramEvaluation.” ThisdocumentisavailableontheNBCAMDWebpageat
http://www.nbc.gov/amd.
B. TheOLESwillbeaffordedanopportunitytoparticipateinaviationprogramevaluationsandpreparationoffindingsandrecommendations. Atitsdiscretion, theOLES, inconsultationwiththeAviationManagementDirectorateAssociateDirectormayconductindependentevaluationsofaircraftandaviationfacilitysecuritypolicycomplianceatanytime.
AviationFacilitySecurityRequirements5.9 .
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A. SecuritylevelsandminimumsecurityrequirementsforFederalfacilitiesaredetailedwithin444DM1, “PhysicalProtectionandBuildingSecurity.” DOIaviationfacilitiesmustcomplywiththisPart.
B. Tofurtherguaranteethatappropriatemeasuresareinplacetosecureaircraftagainsttheftandassociatedmisuse, theBureauAviationManagerwillensuretheTSAACMTpointscoringsystemisutilizedtoidentifytheTSA “SuggestedAirportSecurityEnhancements” foreachDOIaviationfacility. ImplementationguidancefortheTSASuggestedAirportSecurityEnhancementscanbefoundinappendixCofTSAInformationPublicationA-001, SecurityGuidelinesforGeneralAviationAirports, whichisavailableontheTSAWebsiteatwww.tsa.gov.
1) Forthepurposesofthispolicy, theTSASuggestedAirportSecurityEnhancementsidentifiedforeachDOIfacilitythroughtheTSAACMTpointscoringsystemwillbeconsideredminimummandatorysecurityrequirements.
2) Wherenecessary, theOLEShasclarifiedand/orsupplementedtheTSASuggestedAirportSecurityEnhancements.” Thesesupplementalrequirementswillbe
consideredcomponentsoftheminimummandatoryTSASuggestedAirportSecurityEnhancementsidentifiedforeachDOIfacilitythroughtheTSAACMTpointscoringsystem. ThissupplementalDepartmentalguidancecanbefoundinAppendix1.
3) TheBureauAviationManagermayelecttoincreaseafacility’sidentifiedminimummandatorysecurityrequirementsbaseduponknowledgeofriskfactorsnotconsideredbytheACMTand/orthefindingsofasupplementalriskassessment.
C. Exceptions.
1) Iffacilityownershiporcontrolconstraintsprecludefullimplementationoftheidentifiedminimummandatorysecurityrequirements, theBureauAviationManagerwillimmediatelynotifytheDirector, OLES, inwriting.
a) Thiswrittennotificationwilldetailtheminimummandatorysecurityrequirement(s) whichcannotbeimplementedandthecircumstancespreventingimplementation. Awaiveroftherequirement(s) mayberequested. TheOLESwillreviewthesubmissionandadvisetheBureauAviationManageraccordingly.
b) PendingtheOLESresponse, thefacilitywillcomplywith352DM5.10, “AircraftPhysicalSecurityRequirements.”
2) Iffundingrestrictionsprecludetimelyimplementationoftheidentifiedminimummandatorysecurityrequirement(s), theBureauAviationManagerwillimmediatelynotifytheDirector, OLES, inwriting.
a) Thiswrittennotificationwilldetailtheminimummandatorysecurityrequirement(s) whichcannotpresentlybeimplementedandprovideanestimateofwhen
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therequirement(s) willbeinplace. Awaiveroftherequirement(s) mayberequested. TheOLESwillreviewthesubmissionandadvisetheBureauAviationManageraccordingly.
b) PendingtheOLESresponse, thefacilitywillcomplywith352DM.
AircraftPhysicalSecurityRequirements5.10 .
A. AtanytimeDOIownedorcontrolledaircraftarenotdirectlyattendedbyDepartment-authorizedflightorgroundpersonnel, theaircraftwillbephysicallysecuredanddisabledviathedual-lockmethod. Examplesofacceptabledual-lockdevicesandtheirconditionsofusearelistedinAppendix2.
B. Exceptions. Therequirementsof352DM5.10donotapplyto:
1) MilitaryorgovernmentagencycooperatoraircraftunderDOIoperationalcontrol. Suchcooperatoraircraftshalladheretotheirdepartment-specificaircraftsecuritypolicies.
2) Aircraftmechanicallyincapableofflight.
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Appendix1
AviationFacilitySecurity – SupplementalRequirements
Thefollowingsupplemental requirementsareintendedtoclarifyand/orbroadenspecificSuggestedAirportSecurityEnhancements” presentedwithinTSAInformationPublicationA-
001, SecurityGuidelinesforGeneralAviationAirports (www.tsa.gov).
Whenuseofthesesuggestedairportsecurityenhancementsisindicated, thesupplementalrequirementslistedhereinwillbeconsideredmandatoryandinadditiontothoseprescribedbytheTSASecurityGuidelinesforGeneralAviationAirports.
Signage
Signageshouldbemulti-lingualwhereappropriate.
Lighting
LightingtypeandilluminationlevelswillcomplywithpublishedIlluminatingEngineeringSociety (IES) standardsbutwillnotsupersedestandardaviationguidelinesgoverningrunwaylightingandnighttimeflightrequirements.
Fencing
InstallperimetersecurityfencingasneededtocontrolaccesstotheAOAandallothersensitiveareas. FenceheightandothercharacteristicswillcomplywithstandardFAAguidelineswhereappropriate. WhereFAAguidelinesarenotavailable, minimumfencingcharacteristicswillbesufficienttomeetaccesscontrolneeds.
AccessControl
AllaccesstotheAOAandothersensitiveareaswillbesubjecttoaccesscontrolprocedures.
General
AllaccesspointsleadingfromuncontrolledareasintotheAOAorothersensitiveoareaswillbepositivelycontrolledtopreventunauthorizedentry. Positivecontrolmethodsincludebutarenotlimitedto:
Keyedaccesspointsandguard-regulatedaccesspoints.
Anti-passback, anti-piggyback, andanti-tailgatingsystemsorprotocolsshouldbeimplementedwhereappropriate.
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A “keycontrol” systemwillbeusedtoregulateandmonitorthedistributionofalloaccessdevicesincludingbutnotlimitedtokeys, accesscards, passes, badges, combinations, andcodes. Controlprocedureswillinclude:
Thenumberofaccessdevicesavailablewillbelimitedandwillrequireapprovaltoduplicateand/ordisseminate. Allexcessaccessdevicesmustbekeptinasecurelocation. Allcombinationsandcodeswillbechangedregularly. Arecordwillbekeptidentifyingtheaccessdevicesdistributedtospecificindividuals. Ifaccessdevicesarelostorcompromised, accesspointkeycontrolsmustberekeyed.”
PedestrianandVehicular
Visitors/vendors/passengersandDepartmental/facilitypersonnel. o
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Appendix2
Dual-LockMethod – LockingDevicesandMethods
Thedual-lockmethodconsistsofanycombinationofanti-theftdevicesonorwithintheaircraft, devicesdesignedtolockaircraftflightcontrolsurfaceswhennotinuse, orlockabledevicesdesignedtosecureanaircrafttotheground.
Thefollowingareexamplesoflockingdevicesandmethodswhichcanbeusedintandemtoachievetherequireddual-lockcondition. Utilizationofothermeansofsecuringordisablinganaircraftareacceptableprovidedtheyachievealevelofsecurityequaltoorgreaterthanthemethodslistedherein.
ExamplesofAcceptableDual-LockDevicesandMethods
Lockinghangardoor Lockingcontrolsurface “gust-lock” Keyedmagneto PropellerlockKeyedstarterswitch PropellerchainKeyedmasterpowerswitch PropellercableHiddenbatterycutoffswitches LockingwheellockorchockThrottlelock LockingtiedowncableMixturelock “ Club-type” devicesforcontrolyokeLockingfuelcutoff
Whereaircrafttype (e.g., airtanker) oroperationalareaconditions (e.g., requirementforgroundpersonneltorepositionparkedaircraft) precludetheeffectiveuseofexternallockingsecuritydevices, vehiclesorotherobjectsmaybepositionedsoastoblockorimpedeaircraftmovement. Whenthismethodisutilized, asecondarylockingdeviceisstillrequired
ExamplesofUnacceptableDual-LockDevicesandMethods
LockingaircraftdoorsFencedorgatedtiedownarea
Advisements
Operationalenvironmentsandpersonnelsafetymustbeconsideredwhenselectingthelockingdevicesandmethodstobeused.
Lockingdevicesandmethodsmustbeappropriatefortheiraircraft.
Removaland/ordisablingoflockingdevicesandmethodsmustbeincorporatedintopreflightcheckliststopreventaccidentaldamagetoaircraft.
Lockingdevicesandmethodsmustbeinstalledinamannerwhichprecludestheirinadvertentinterferencewithin-flightoperations.
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DepartmentoftheInteriorDepartmentalManual
EffectiveDate 07/27/2011Series AviationManagementPart353 AviationServicesChapter1 AircraftContracting
OriginatingOffice NationalBusinessCenter
353DM1
Purpose1.1. Thepurposeofthischapteristoestablishpolicyandproceduresfortheacquisitionofaircraftandaircraft-relatedservicesinsupportofDepartmentalprograms.
CoveredServices1.2. TheNationalBusinessCenter (NBC), AviationManagementDirectorate (AMD) isresponsiblefortheacquisitionofaircraftandcommercialaviationservicesinsupportofDepartmentalprogramsasfollows:
A. AircraftFlightServices. AllaircraftflightservicesshallbeacquiredthroughNBCAMDwiththeexceptionslistedbelow. NBCAMDmayprovideacquisitionservicesfortheseexceptionsuponrequest.
1) Seatfareonflightswithscheduledaircarrierisprohibitedintandem (2- seat) seatingconfiguredaircraft.
2) ShipmentofcargobyGovernmentBillofLading (GBL) inaccordancewithFederalManagementRegulations (FMR), 41CFR102-117, provided:
a) DOIdoesnothaveoperationalcontroloftheaircraft (asdefinedin350DM1), and
b) NoDOIpersonnelareaboardtheaircraft (otherthanonaseatfarebasiswithascheduledaircarrier), and
c) Theaircraftisoperatedentirelywithintheapplicable14CFRasacivilaircraft.
3) Transactionstoacquireanendproductorserviceotherthanflightservices. SeeOPM “IdentificationofEndProduct/ServiceandFlightServiceProcurement.”)
a) Allof (2)(a), (b), and (c) aboveapply.
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b) Technicalexpertisetomanagetheprojectresidedexclusivelywithinthebureau (aerialphotography, seed/fertilizer, herbicideapplication, etc.),
c) Therearenotaircraftorcrewspecifications, norapprovalsbyNBCAMD, identifiedwithintheprocurementdocument, and
d) NoDOIpersonnelareonboard.
B. OtherServices. Otheraviation-relatedservicessuchasthepurchaseofaircraft, aircraftcomponents, partsandaccessories, maintenanceservices, etc., shallbeprocuredthroughtheNBCAMDprocurementoffice. ThisdoesnotprecludebureausfrompurchasingequipmentforpermanentinstallationonfleetaircraftwhencoordinatedwithNBCAMDFleetManagement. Ifthevalueoftheequipmentexceeds $5,000, theequipmentmustbetransferredtoNBCAMDonformDI-104. Thisparagraphisnotintendedtocoverconvenienceitemssuchaswingcovers, portableheaters, orpilotpersonalequipmentsuchasheadsets, helmets, mapholders, etc.
RequestProcedure1.3 .
A. AircraftRentalAgreementSystem (ARA), On-CallSEAT’s, On-CallAirAttack, andOn-CallLightHelicopters. Flightservicescanbeobtaineddirectlyfromthecontractorswhohaveanestablishedaircraftrentalagreementoron-callcontractwithNBCAMDandareidentifiedundertheCWNProgramorbycontactingtheappropriateNBCAMDRegionalFlightCoordinationCenters (FCC).
B. FormalContracts. AllrequestsforformalcontractshallbeinitiatedbythesubmissionofanapplicableNBCAMD “RequestforContractServices” formAMD-13www.nbc.gov/amd). Completionoftherequestformtoincludeadequatesignaturesisrequired.
TherequestingbureaupriortosubmissionmustsatisfyprocurementlimitationsorapprovalrequirementsestablishedbythesupervisingAssistantSecretary. RequestsforcontractservicesshallbesubmittedtoappropriateNBCAMDRegionalOffice. Therequestingofficeshallincludeasapplicable, thefollowing:
1) IdentificationofProposedContractRequirements/Specifications. TherequestingbureaushallcompleteandsubmitanairplaneorhelicopterquestionnairetotheappropriateAMDRegionalOffice. NBCAMDwillworkwiththerequestingofficetorefinespecificrequirementsappropriateforthemission.
2) JustificationforOtherThanFullandOpenCompetition.
a) Ifotherthanfullandopencompetitionisrecommended, therequestingbureaushallprovideaproposedjustificationforotherthanfullandopencompetitiontotheNBCAMDforreview. Asaminimum, eachproposedjustificationshallincludethefollowing:
i) AllinformationrequiredbyFederalAcquisitionRegulation48CFR6.303-1and48CFR6.303-2, and
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ii) AllrequirementsoftheDepartmentoftheInteriorAcquisitionRegulation (DIAR) 48CFR1406.303-1andDIAR48CFR1406.303-70excludingtheinformationlistedatDIAR48CFR1406.303-70(a)(4) whichdirectsthat "theinitiatingofficeshallevaluateanddocumentallresponsestothenotice.”
b) Basedontheinformationreceivedfromthebureau, theNBCAMDContractingOfficer (CO) willdetermineifasynopsisisrequired. Ifasynopsisisrequired, theNBCAMDCOwilldeterminehowitistobeissuedandwillevaluateanddocumentallresponses.
c) Aftersigningthejustification, theNBCAMDCOshallforwarditforapprovalinaccordancewithFederalAcquisitionRegulation48CFR6.304andDIAR48CFR1406.304.
3) JustificationforSpecificMakeandModel Thewrittendeterminationrequiredunder48CFR6.303shallbesubmittedbytherequestingbureauwiththerequisitionifcompetitionistobelimitedtotheproductofasinglemanufacturer.
C. SmallandDisadvantagedBusinessUtilization (SDBU) ContractingProgram TherequestingbureaushallidentifypotentialSDBUopportunitiesintheir “RequestforContractServices,” formAMD-13 (www.nbc.gov/amd). NBCAMDshallsimilarlyscreenrequestsforsuchopportunitiesandnotifyrequestingbureausofanyopportunitiesavailable. DeterminationstosetprocurementasideforsmallanddisadvantagedconcernsundertheSmallBusinessAdministration (SBA) 8(a) ProgramwillbemadejointlybytherequestingbureauandNBCAMDincooperationwithSBA.
ProcurementLeadtime1.4 . Requestsforcontractservicesshouldbesubmittedatleast120calendardaysinadvanceoftheanticipateddateofcontractawardforcompetitiveacquisitionsand160calendardaysfornoncompetitiveacquisitions. Ifrequestsaresubmittedwithlessleadtimethanstipulatedabove, delaysmayresultindesiredstartdates. Underthesecircumstances, therequestingofficeshallcontactNBCAMDcontractingofficialstoestablisharealisticacquisitionschedule.
AwardofContract1.5 .
A. BureauRecommendationforAwardandFundingAvailabilityCertification. Priortoawardofacontract, theContractingOfficerwillobtaintherequestingbureau'srecommendationforaward. Inconjunctionwiththerecommendationtoaward, therequestingbureaumustprovidewrittenassurancefromaresponsiblebureaufiscalauthoritythatfundsareavailableforthecontracttobeawarded.
B. ContractDissemination. Therequestingofficewillbeprovidedcopiesoftheawardedcontractandallnecessaryformsandinstructionstobeusedinadministrationofthecontract. Acontract-pricingstatementisprovidedforreconcilingsubsequentbillingsforservicesfromNBCAMD.
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ContractAdministration1.6 . AdministrationofthecontractisajointresponsibilityoftherequestingbureauandNBCAMD, withultimateresponsibilityandauthorityvestedintheContractingOfficer. AdministrativefunctionsaredelegatedtotheContractingOfficer'sRepresentative (COR), whoisgenerallyabureaurepresentative. TechnicalaviationfunctionsaredelegatedtotheContractingOfficer'sTechnicalRepresentative (COTR) whoisarepresentativeofNBCAMD (refertotheAppendix, whichdelineatescontractadministratorsrolesandresponsibilities).
PaymentProcessing1.7. NBCAMDwillmakepaymenttothecontractorinaccordancewithallFederaldisbursementrulesandregulationsandbilltheusingbureauthroughtheIntra- GovernmentalPaymentandCollection (IPAC) billingprocess. Astatementdetailingindividualusewillaccompanythebillings. Thedollaramountsduebylineitem, date, agencyordernumber, andtypeofservicereceivedwillbedisplayed. Toimprovetheaccuracyofbillinganddatafeedback, reportsaregeneratedtofulfillbureaurequests. BureausshouldensurethatAircraftUseReportsareaccuratelycompleted, signed, andforwardedtoNBCAMDinatimelymanneranddocumentdailyactivity, asrequiredbythepertinentflightservicecontractorAircraftRentalAgreement (ARA).
RatificationofUnauthorizedCommitments1.8 . Bureausshouldtakepositiveactiontopreclude, tothemaximumextentpossible, theneedforratificationactionsofunauthorizedcommitments. Asusedinthispart, an “unauthorizedcommitment” meansanagreementthatisnotbindingsolelybecausetheGovernmentrepresentativewhomadeitlackedtheauthoritytoenterintothatagreementonbehalfoftheGovernment; and “ratification” meanstheactofapprovinganunauthorizedcommitmentbyanofficialwhohastheauthoritytodoso. Ratificationswillbeprocessedasprescribedby48CFR1.602-3andDIAR48CFR1401.602-3.
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Appendix
ContractAdministratorsRolesandResponsibilities
A. ContractingOfficer (CO).
TheCOhastheauthoritytoenterinto, administer, and/orterminatecontractsandisresponsibleforallcontractualactionsincludingcontractingproceduresandmethods, contractlegalitywithexistinglawsandregulations, andpropercontractadministration. TheCOmaydelegatecertaincontractinspectionandadministrationfunctions; however, theCOistheonlyindividualauthorizedtomodifyorchangeacontractprovisionorissueafinaldecisionunderthedisputesclause.
B. ContractingOfficer'sTechnicalRepresentative (COTR).
TheCOTRisappointedbyandisdirectlyresponsibletotheCOforensuringcompliancewiththetechnicalprovisionsofthecontract. TheCOTRconductsrequiredandrequestedinspections, includinginitialinspections, andapprovesthecontractor'saircraft, equipment, andpersonnelpriorto, andduring, contractperformance. TheCOTRmaydiscusschangesormodificationsinequipmentorotherrequirementsofthecontractandproviderecommendationstotheCO, butmaynotcommittheGovernmenttosuchchanges, modifications, oradjustments.
C. ContractingOfficer'sRepresentative (COR).
TheCORisappointedbyandisdirectlyresponsibletotheCOforensuringcompliancewiththeadministrativeprovisionsofthecontract. PrimaryresponsibilityoftheCORismonitoringcontractperformance, communicationswiththecontractorinday-to-dayoperations, andverifyingaccuratecompletionandtimelysubmissionofinvoices. TheCORmayrecommendtotheCOproposedchangesandadjustmentsinthecontract, butmaynotcommittheGovernmenttosuchchanges, adjustments, ormodifications. TheCORisresponsibleforverifyingtheworkperformeduponwhichpaymentisbased.
D. Alternate (COTR) andAlternate (COR).
TheAlternateCOTRandAlternateCORareappointedbytheCOandtemporarilyserveinthecapacityoftheCOTRandCORtocoverperiods (generallygreaterthan7continuousdays) whentheCOTRorCORareunavailabletoeffectivelyperformhis/herduties. ThetemporaryassignmentmustbedirectedinwritingbytheCOTRorCORwithnotificationprovidedtotheContractorandtheCO.
E. ProjectInspector (PI).
ThePIisdesignatedinwritingbytheCOTRorCOR. Dutiesincludetheinspectionofcontractorfurnishedequipmentandservicestodetermineconformancetocontractrequirementsandpreparationofcorrespondence, reportsandmaintainingcommunicationwiththeCOTRorCORortheirdesignatedalternate. ThedesignationofaPIdoesnotre-delegatetheCOTRorCOR’s
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authoritytorepresentthegovernmentundertheassignedcontract. TheCOTRorCORremainsthedelegatedGovernmentrepresentative(s) directlyresponsibletotheContractingOfficer.
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DepartmentoftheInteriorDepartmentalManual
EffectiveDate 07/27/2011Series AviationManagementPart353 AviationServicesChapter2 AircraftAcquisitionandDisposition
OriginatingOffice NationalBusinessCenter
353DM2
Purpose2.1. ThischapterestablishesDepartmentoftheInterior (DOI) policiesandproceduresrelatedtoaircraftacquisition, continuedin-houseaircraftoperationreviews, andaircraftdisposition, whichincludesreportingforexcessorsale.
AircraftAcquisition2.2.
A. Definitions.
1) AircraftAcquisition. See350DM1, GeneralAdministration, Appendix5.
2) OperatingCost. OperatingCostshallinclude, butnotbelimitedto, lease, crew, maintenance (materialsandlabor), fuel, facilities, administrativesupportcosts, etc.
B. AcquisitionPolicy. AnaircraftmaybeacquiredonlywhentherequirementsofOfficeofManagementandBudget (OMB) CircularA-76and / orExhibitA-300, revised, havebeensatisfiedandhavebeenapprovedbytheappropriatebureauandDepartmental levelofficials. AcquisitionsmustalsobeapprovedbyCongressthroughnormalbudgetprocedures. Budgetjustificationsforadditionalaircraftaretheresponsibilityoftheindividualbureau. BudgetjustificationsforreplacementofanaircraftcurrentlywithintheDepartmentoftheInterior (DOI) NationalBusinessCenter (NBC), AviationManagementDirectorate (AMD) fleetaircraftsystemaretheresponsibilityofboththebureauandNBCAMD.
1) A-76Preparation. NBCAMDshallbenotifiedwhenabureauintendstoacquireanaircraft. NBCAMDshalladviseandassistinthepreparationofanA-76analysis.
2) A-76Reevaluation. Ifmorethan1yearhaselapsedsincetheinitialA-76analysis, areevaluationshallbeconductedpriortoNBCAMDprocurementaction. IfthereevaluationshowsownershipisnolongerinthebestinterestoftheGovernment, NBCAMDwillprovidesupporttothebureaubyprocuringcomparableaircraftservices.
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3) Ifownershipisjustified, acquisitionactionistheresponsibilityofNBCAMDincooperationwiththebureaus. DOI-ownedaircraftshallberegisteredbyNBCAMDHeadquarters.
C. AircraftAcquisitionsPursuanttotheIndianSelf-DeterminationandEducationAssistanceAct, asamended (PublicLaw93-638) TheBureauofIndianAffairs (BIA) mayacquireexcessaircraftfordonationtoanIndiantribeortribalorganizationunderPublicLaw93- 638withoutregardtotherequirementsofparagraph2.2B. above, provided:
1) TheacquisitionisauthorizedundertheIndianSelf-DeterminationandEducationAssistanceAct, asamended, andapprovedbytheappropriateBureauofIndianAffairsBIA) official.
2) TheIndiantribeortribalorganizationagreestoconditionaltitle, assetforthinFMR102-37, “DonationofSurplusPersonalProperty,” incorporatingconditionsofuseestablishedbytheBIAandNBCAMD. ConditionsestablishedbyNBCAMDwouldtypicallyestablishrequirementsforcompliancewithapplicablepartsof14CFRandDOIaviationstandardswhenprovidingservicetotheDepartmentoritscooperators.
3) The “TransferOrderExcessProperty” (SF-122) includesaprovisionstipulatingtheaircraftisintendedfordirectdonationtoaspecifiedIndiantribeortribalorganizationpursuanttotheauthorityunderPublicLaw93-638. Theacquisitionthroughexcesspropertychannelsanddonationwouldoccuressentiallysimultaneously.
4) TheSF-122issignedbyanauthorizedBIAofficialandapprovedbytheNBCAMDAssociateDirectorpriortosubmissiontotheGeneralServicesAdministration (GSA).
D. Exemptions. Ifabureaudeterminesthatanaircraftacquisition, asdefinedherein, fallsunderoneormoreoftheexemptcategoriesinCircularA-76, ajustificationshallbesubmittedtotheNBCAMDAssociateDirectorforapproval. Approvalshallprecedetherequestforacquisition.
ContinuedIn-HouseAircraftOperationReviews2.3. AllaircraftacquiredbyDOIbureausmustcomplywiththereviewguidelinesasoutlinedinOMBCircularsA-76andA-126.
DispositionofAircraftbySale2.4. AnaircraftthathasoperatedwithintheNBCAMDfleetaircraftaccountingsystemandhasbeenreplacedthroughtheappropriateprocessesmaybelistedforsalewithGSAorotheragenciesauthorizedtodisposeofproperty. Theproceedsofsuchanaircraftsalemaybeusedtooffsetthecostsofthereplacementaircraft, providedcurrentannualappropriationslawauthorizesthisuseoritisapprovedbyGSAthroughExchangeSaleAuthority. ThissaleoptionissubjecttoNBCAMDobtainingtherequiredauthoritiesfromGSA.
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