DEPARTMENT OF THE ARMY 187th MEDICAL BATTALION, ACADEMY BRIGADE (PROV) 2745 HARNEY PATH STE 187 JBSA FORT SAM HOUSTON, TEXAS 78234-7678 REPLY TO ATTENTION OF

MCCS-WBE 6 October 2016 MEMORANDUM FOR All Personnel Assigned or Attached to AMEDD Student Detachment, 187th Medical Battalion, Academy Brigade (PROV). SUBJECT: ASD Leave/Pass/PTDY/TDY and Accountability Policy 1. Reference:

a. AR 600-8-10, Leave and Passes, dated 04 August 2011

b. AMEDDC&S OCONUS Leave or Travel Clearance Policy Letter, dated 28 July

2006

c. Battalion Leave and Pass Policy, dated 9 September 2016

2. Purpose: To set responsibilities for ASD accountability. Soldiers are responsible to provide required documentation within ASD deadlines. ASD staff is responsible for 100% accountability and mitigate loss of Soldier leave. 3. CONUS Leave, Pass, and Permissive Temporary Duty (PTDY): All CONUS leave/pass/PTDY requests will be electronically submitted via enterprise email, on a properly filled out Department of the Army (DA) Form 31 and contain the proper attachments, using the ASD Leave/Pass/PTDY/TDY Request Checklist. Request under this subsection must be submitted no later than (NLT) 10 calendar days prior to the requested start date to your ASD Personnel Manager. Your supervisor (person overseeing your attendance at your location) will sign block 12 of DA Form 31 to ensure no conflicts. The following documents will be submitted with all requests, utilizing the ASD Leave/Pass/PTDY/TDY Request Checklist:

a. Current Leave & Earnings Statement (LES) using https://mypay.dfas.mil/mypay.aspx.

b. Travel Risk Planning System (TRiPS), a risk assessment signed by the Soldier

and program supervisor if traveling by vehicle. The risk assessment is available at https://trips.safety.army.mil/.

c. Personally Owned Vehicle (POV) Inspection or Tires/Wheels- Controls, Lights/electrical/ Oil/Fluids, Chassis and Sidestand (T-CLOCS) Inspection for Personally Owned Motorcycles (POM)

MCCS-WBE SUBJECT: AMEDD Student Detachment Leave, Pass, PTDY/TDY and Accountability Policy

d. Itinerary if traveling by plane, bus, rail or cruise (no TRiPS required)

e. Letter of lateness if applicable

f. Medical Readiness Status print-out from Army Knowledge Online (AKO). Soldiers must be compliant or pending appointments in: Periodic Health Assessments (PHA)/Post Deployment Health Reassessments (PDHRA), DNA, Dental Readiness, HIV testing (pending on your location), Immunizations (to include influenza), vision readiness and hearing readiness.

g. Bi-annual (April/October) Army Physical Fitness Test (APFT) and/or height/weight compliance.

h. Compliant with Professional Education Training Department (PETD)

requirements to include DA Form 2125.

4. Regular/Special Passes and PTDY: Passes are a favorable action and a privilege. They will be granted on a case-by-case basis and requires approval from your direct supervisor and commander. Soldiers with use/lose leave are encouraged to use their leave prior to requesting a pass/PTDY.

a. Regular Pass: Submitted if traveling more than 250 miles away from duty

location. Passes begin after duty hours and will end prior to the start of the new duty day. A regular pass will not exceed 3 days and will not include any duty days.

b. Special Pass: A three-day special pass must include at least one duty day and

be three consecutive calendar days. A 4 day special pass must include at least two consecutive non-duty days.

c. PTDY: Granted for academic conferences with an approved ethical review and

turned in to ASD NLT 35 calendar days prior to departure. The approval authority for up to 10 calendar days is the Battalion Commander, less than 30 days is the Commanding General and over 31 days will require HRC approval. The signature block of the approval authority must be typed or stamped.

5. OCONUS Leave: Soldiers will submit a complete OCONUS leave packet to ASD Personnel Manager NLT 65 calendar days prior to travel start date. Late submissions require a letter of lateness. Requests that are not complete within 30 calendar days prior to departure, not emergency leave, will be disapproved. OCONUS leave requests will follow G-2 procedures, OCONUS Travel and IATP Information Sheet, and leave requirements.

MCCS-WBE SUBJECT: AMEDD Student Detachment Leave, Pass, PTDY/TDY and Accountability Policy 6. CONUS and OCONUS TDY: AMEDD Student Detachment Soldiers will submit TDY requests to their ASD Personnel Manager for processing through 187th Medical Battalion, Academy Brigade (PROV) chain of command. The following are required documents:

a. Funding memo from organization paying for travel

b. Completed Defense Travel System (DTS) profile

c. Completed authorization in DTS for travel

d. Active Government Credit Card

e. Signed Statement of Understanding (SOU) from CitiBank

f. Compliant with Travel Card 101 Training

7. Accountability: All personnel will be physically located at their duty location, within the 250 mile radius, and attending school/ Long Term Health Education Training (LTHET) without any academic breaks while assigned to AMEDD Student Detachment. If not attending school or not within 250 mile radius of duty location, you will be either attached to another unit or on leave/pass/PTDY/TDY status. When returning from leave/pass/PTDY/TDY you must sign back in to ASD telephonically and via email by contacting your ASD Personnel Manager. ASD will be responsible to sign the individual’s leave form. The ASD Detachment Sergeant will be responsible for 100% accountability on a monthly basis, if Soldiers fail to comply with accountability they will be marked as AWOL. 8. This policy is punitive; personnel who fail to comply with this policy may be subject to UCMJ and/or other administrative actions.

9. The point of contact for this policy is the undersigned at 210-221-5731 or alvaro.victoriaflorez.mil@mail.mil.

ALVARO FLOREZ CPT, MS Commanding

Enclosures: 1. ASD Leave/Pass/PTDY/TDY Request Check List 2. POV Inspection Checklist

MCCS-WBE SUBJECT: AMEDD Student Detachment Leave, Pass, PTDY/TDY and Accountability Policy 3. T-CLOCS Inspection Checklist 4. OCONUS Travel and IATP Information Sheet 5. AMEDDCS TDY Request Form-Brigades 6. AMEDDCS OCONUS TDY Request Form-OCONUS ONLY 7. Letter of Lateness Template 8. OCONUS Memo 9. Ethical Review for Conferences 5 USC 4111 10. FY17 SOU for Citibank.pdf 11. DTS Profile Worksheet 2015

T-CLOCS ITEM WHAT TO CHECK WHAT TO LOOK FOR CHECK-OFF

T-TIRES & WHEELSTires Condition Tread depth, wear, weathering, evenly seated, bulges, embedded objects. Front Rear

Air Pressure Check when cold, adjust to load. Front Rear

Wheels Spokes Bent, broken, missing, tension, check at top of wheel: “ring” = OK — “thud” = loose spoke. Front Rear

Cast Cracks, dents. Front Rear

Rims Out of round/true = 5mm. Spin wheel, index against stationary pointer. Front Rear

Bearings Grab top and bottom of tire and flex: No freeplay (click) between hub and axle, no growl when spinning. Front Rear

Seals Cracked, cut or torn, excessive grease on outside, reddish-brown around outside. Front Rear

Brakes Function Each brake alone keeps bike from rolling. Front Rear

Condition Check pads and discs for wear. Front Rear

C-CONTROLSHandlebars Condition Bars are straight, turn freely, handgrips and bar ends are secure.

Levers and Pedal Condition Broken, bent, cracked, mounts tight, ball ends on handlebar levers, proper adjustment.

Pivots Lubricated.

Cables Condition Fraying, kinks, lubrication: ends and interior.

Routing No interference or pulling at steering head, suspension, no sharp angles, wire supports in place.

Hoses Condition Cuts, cracks, leaks, bulges, chafing, deterioration.

Routing No interference or pulling at steering head, suspension, no sharp angles, hose supports in place.

Throttle Operation Moves freely, snaps closed, no revving when handlebars are turned.

L-LIGHTS & ELECTRICSBattery Condition Terminals; clean and tight, electrolyte level, held down securely.

Vent Tube Not kinked, routed properly, not plugged.

Headlamp Condition Cracks, reflector, mounting and adjustment system.

Aim Height and right/left.

Tail lamp/brake lamp

Condition Cracks, clean and tight.

Operation Activates upon front brake/rear brake application.

Turn signals Operation Flashes correctly. Front left Front right

Rear left Rear right

Switches Operation All switches function correctly: engine cut-off, hi/low beam, turn signal.

Mirrors Condition Cracks, clean, tight mounts and swivel joints.

Aim Adjust when seated on bike.

Lenses & Reflectors Condition Cracked, broken, securely mounted, excessive condensation.

Wiring Condition Fraying, chafing, insulation.

Routing Pinched, no interference or pulling at steering head or suspension, wire looms and ties in place, connectors tight, clean.

O-OIL & OTHER FLUIDSLevels Engine Oil Check warm on center stand on level ground, dipstick, sight glass.

Gear Oil, Shaft Drive Transmission, rear drive, shaft.

Hydraulic Fluid Brakes, clutch, reservoir or sight glass.

Coolant Reservoir and/or coolant recovery tank — check only when cool.

Fuel Tank or gauge.

Leaks Engine Oil Gaskets, housings, seals.

Gear Oil, Shaft Drive Gaskets, seals, breathers.

Hydraulic Fluid Hoses, master cylinders, calipers.

Coolant Radiator, hoses, tanks, fittings, pipes.

Fuel Lines, fuel valve, carbs.

C-CHASSISFrame Condition Cracks at gussets, accessory mounts, look for paint lifting.

Steering-Head Bearings

No detent or tight spots through full travel, raise front wheel, check for play by pulling/pushing forks.

Swingarm Bushings Raise rear wheel, check for play by pushing/pulling swingarm.

Suspension Front Forks Smooth travel, equal air pressure/damping, anti-dive settings. Left Right

Rear Shock(s) Smooth travel, equal pre-load/air pressure/damping settings, linkage moves freely and is lubricated. Left Right

Chain or Belt Tension Check at tightest point.

Lubrication Side plates when hot. Note: do not lubricate belts.

Sprockets Teeth not hooked, securely mounted

Fasteners Threaded Tight, missing bolts, nuts.

Clips & Cotter Pins Broken, missing.

S-STANDSCenter stand Condition Cracks, bent.

Retention Springs in place, tension to hold position.

Side stand Condition Cracks, bent (safety cut-out switch or pad equipped).

Retention Springs in place, tension to hold position.

06/14

T-CLOCSSM Inspection Checklist

.IATP (Individual Antiterrorism Plan) Required for ALL OCONUS Travel

• IATP Website:   https://iatp.pacom.mil 

• Use the "Register New Account" link to request access.  An email will be sent to the email account you specify, with instructions to activate the account.

• Pre-Travel Instructions: https://public.seat.nmci.navy.mil/iatp/default.aspx (Contains training links)

• Submit the data as required, paying particular attention to the instructions on the right side of the application 

• The required location-specific briefing is given within the IATP application

• Submit a Travel Tracker for travel to Alaska, Hawaii, Puerto Rico & US territories

• Travel Tracker entries are for travel to an area that DOES NOT require approval in the system. It is a visibility/tracking tool for Commanders.

HARD COPY Required Documents:

• Battalion Cdr’s Approval Memo

• AT Level 1 Certificate

• SERE Certificate

• PRO-File/ISOPREP

• USFK Certificate (Korea only)

• Human Rights Certificate (generally for South America)

• Combating Trafficking in Persons (generally for South America)

• G1 submits APACS request

• G1 has final overall approval authority

• Soldiers: IATP/Hard copy required for EVERY trip OCONUS; Civilians: required for EVERY DoD-funded travel/DoD authorized travel

• Certain locations require a Force Protection Plan. Travelers will be notified when appropriate.

TRAINING (CAC REQUIRED)

• AT Level 1 Training: JKO at https://jkodirect.jten.mil

• SERE Training: JKO at  https://jkodirect.jten.mil

• ISOPREP/PRO-File  https://prmsglobal.prms.af.mil/prmsconv/Profile/Survey/start.aspx

• If a PRO-File has been done previously (deployment, overseas assignment), request an update from the G2

• USFK Training (Korea only): JKO at https://jkodirect.jten.mil

• Human Rights Training (generally for South America): JKO at https://jkodirect.jten.mil

• Combating Trafficking in Persons (generally for South America): JKO at https://jkodirect.jten.mil

• JKO Account/Login Assistance jkohelpdesk@jten.mil or COMM: 757.203.5654, DSN: 668.5654 Monday - Friday, 24 hours a day

OCONUS TRAVEL AMEDD CENTER & SCHOOL HEALTH READINESS CENTER OF EXCELLENCE

AMEDDC&S, HRCoE, G2 Directorate -1- Oct 2015, v.1

1.If Current User is set as “Guest”, register for an account ——————————!2.View the Pre-Travel Instructions——————————!3.Submit travel after all training requirements have been met

TRAINING!!• Country-specific information,

Travel Alerts and Travel Warnings can be found on the U.S. State Department site state.gov

• Smart phone users: Download the SMART Traveler app from iTunes or Google Play Store

• S.T.E.P. - Enroll in the Smart Traveler Enrollment Program.  STEP is a free service to allow US citizens/nationals traveling abroad to enroll with the local US Embassy or Consulate.

• DoD Foreign Clearance Guide (https://www.fcg.pentagon.mil/) Check travel and training requirements

• SERE Training for military members: 8 hour module, DoD civilians: 3 hour module

• All training must remain current through completion of travel

• PRO-File/ISOPREP Assistance COMM 586-239-3701

DSN 312-273-3701 • If you have previously completed

PRO-File and as a result have an ISOPREP in the PRMS system DO NOT re-accomplish PRO-File.

HARD COPY!!• Sample memo

• Per DoD Electronic Foreign Clearance Guide, the travel requirements for Alaska, Hawaii,Puerto Rico, US territories or possessions are the same as traveling within the U.S.

• Recommended best business practice: Complete all training in advance, whether traveling or not

• OCONUS Travel is a two-part process: The G1 is responsible for administrative processing, obtaining country clearance, and overall final approval authority. The G2 is responsible for verifying Force Protection requirements have been met and making recommendations to the Commander. Please ensure both obligations have been met for ALL OCONUS travel!

OCONUS TRAVEL Tips

• G1: usarmy.jbsa.medcom-ameddcs.mbx.g1-oconus@mail.mil • G2: usarmy.jbsa.medcom-ameddcs.other.g2-support@mail.mil

IATP!!• Your Command/Installation is:

AMEDDC&S !• Requests will NOT be

approved more than 60 days before travel !

• In the “Additional Information box” enter USFK or Human Rights training, or other pertinent information

• There are NO exemptions

• Family and friends should be listed within the IATP as additional travelers

• Official Travel: Multiple travelers going to the same location with identical itineraries can be listed as additional travelers with the person submitting the request. Additional traveler’s training dates/details MUST be entered in the “Additional Information” box.

• Soldiers PCSing OCONUS will submit an IATP request

• The right column of pages on the IATP site contain helpful tips and guidance

!

AMEDDC&S, HRCoE, G2 Directorate -2- Oct 2015, v.1

Typed/Printed NamePhone Number

Typed/Printed Name & Phone Number

_______________________ __________________________

POV Inspection Checklist Page 1 of 2

POV INSPECTION CHECKLISTNAME SECTION

Veh Make / Model / Drvr Lic #/Exp Date /

Veh Color / Year / Lic Plate # / Exp Date /

ITEM WHAT TO CHECK WHAT TO LOOK FOR CHECKOFF

Condition

NOTE: No mixing of radialtires/bias tires.

Tread depth, wear, weathering, evenly seated,bulges, imbedded objects, cuts, breaks. At leaston mm of tread over entire surface(Use a penny and place it in the tire tread(Lincoln’s head facing you and toward the tire).If you can see all of Lincoln’s head it is not ok)

Front RearTIRES

Spare tire Spare tire (inflated), jack, lug wrench Pass Fail

Head lights Both high and low beams operational, cracked,condensation, secured

Left Right

Tail lights Lenses intact, tail lights work when turned on(red)

Left Right

Brake lights Lenses intact, brake lights work when brake isapplied (red)

Left Right

Turn signals Lenses intact, left and right turn signals blink(red lights in rear and yellow lights in front)

Front Left

RearLeft

FrontRight

RearRight

Backup lights Lenses intact, left and right backup lights work(White Light)

Left Right

Four-way flashers Lenses intact, left and right turn signalsflash/blink at the same time

Front Left

RearLeft

FrontRight

RearRight

LIGHTS

License plate light Lenses in tact, does light stay on Pass Fail

Windshield Not cracked, broken or scratched to the degreethat impairs vision

Pass Fail

Rear Window Not cracked, broken or scratched to the degreethat impairs vision

Pass Fail

Windows Windows go up and down, not scratched or tintedto the degree that impairs vision

Pass Fail

Window Controls Check handles, push electric buttons Pass Fail

Windshield/ Windows /

Wipers

Windshield Wipers Both wipers are installed on vehicle, windshieldwipers work, blades show signs of wear

Pass Fail

Mirror outside Missing, cracked Pass FailMirror

Mirror inside Missing, cracked Pass Fail

Bumper Front Missing, lose, broken Pass FailBumpers

Bumper Rear Missing, lose, broken, bent in any wayto cause a hazard

Pass Fail

POV Inspection Checklist Page 2 of 2

POV INSPECTION CHECKLIST – cont.

Brakes Foot pedal cannot travel more than half way tofloor, does brake light stay on

Pass FailBrakes

Emergency Brake Properly adjusted, check emergency brake by:pull/push emergency brake, apply foot brake,gently press gas pedal and ensure brake holdsvehicle

Pass Fail

Horn Does it work Pass Fail

Defroster front Ensure hot air blows out above the dash Pass Fail

Defroster Rear Check light on dash, if in the winter, ensure itworks by allowing the rear windshield to clear up

Pass Fail

Emergency equipment (OPTIONAL) First aid kit, warning triangle,flashlight, fire extinguisher, blanket, flares,shovel, chains, tools, etc. (Check host nation lawsfor any additional equipment required)

Pass Fail

Interior

Heater Ensure heater works Pass Fail

Seatbelts Seatbelt Front/Rear(Include shoulder harnessduring inspection, may have acenter seat belt)

Missing, frayed, does not snap Front Rear

State drivers license Expired, missing Pass Fail

Installation Decal Missing, needs replacing Pass Fail

License Plate (License platesmatch windshield decal –Europe only)

Expired, check sticker/decal to ensure plate iscurrent

Pass Fail

License /Decals /

Insurance

Insurance Does the operator have valid insurance Pass Fail

Brake Filled to the appropriate level Pass Fail

Windshield washer Windshield washer fluid (increased usage duringwinter months)

Pass Fail

Battery Check the color indicator on the battery – checkterminals, clean and tight, battery held downsecurely

Pass Fail

Power steering Filled to appropriate level Pass Fail

Under theHood

Hoses Cuts, cracks, leaks, bulges, chaffing,deterioration

Pass Fail

Inspector’s Name Signature

Operator’s Name Signature

Platoon Sergeant/NCOIC Approval Signature

Date InspectionConducted

Date of Follow-upInspection if necessary

Leave / Pass /Holiday Dates

AMEDDC&S TDY Request (HSC/Brigades)

Please complete for all TDY Trips

Date: _________________

Requesting Activity: _____________________________________________ Phone #: _______________________

Activity/Name/Grade/Title

Mission Critical justification: __________________________________________________________________________

________________________________________________________________________________________________

_________________________________________________________________________________________________

_________________________________________________________________________________________________

Accreditation Requirement: YES NO Medical Licensure or Certification: YES NO

DESTINATION/DATES:_____________________________________________________________________________

# of Travelers (AMEDDC&S) ________ Names:__________________________________________________________

Mission is: AMEDDC&S MEDCOM TRADOC Corps Chiefs/Consultant Travel

Funding Source: DHP OMA OCO/AMAP/PH Other (specify) ___________________________________

Budget Ceiling Available: YES NO

If travel request is for a contractor, has COR verified funding is available on the contract? YES NO

Contract Number: __________________________________________________________________________________

Estimated Travel Expense: __________________ Additional Costs (e.g., Registration Fees): $___________________

Impact if postponed / cancelled:_______________________________________________________________________

________________________________________________________________________________________________

Reason for not using VTC / TELECON:_________________________________________________________________

Section Approved Disapproved Signature/Date:____________________________

Company Cdr Approved Disapproved Signature/Date:____________________________

BN Cdr Approved Disapproved Signature/Date:____________________________

_____________________________________________________________

Approved Disapproved Delegated Approving Official Name/Rank or Grade/Title (MUST BE TYPED)

______________________________________________________

Signature Date

Worksheet HBD-B G-8 May 2016 Page 1 of 1

AMEDDC&S TDY Request (OCONUS)

Please complete for all TDY Trips

Date: _________________

Requesting Activity: _____________________________________________ Phone #: _______________________

Activity/Name/Grade/Title

Mission Critical justification: __________________________________________________________________________

________________________________________________________________________________________________

_________________________________________________________________________________________________

OCONUS PACKET SUBMITTED: YES NO

Accreditation Requirement: YES NO Medical Licensure or Certification: YES NO

DESTINATION/DATES:_____________________________________________________________________________

# of Travelers (AMEDDC&S) ________ Names:__________________________________________________________

Mission is: AMEDDC&S MEDCOM TRADOC Corps Chiefs/Consultant Travel

Funding Source: DHP OMA OCO/AMAP/PH Other (specify) ___________________________________

Budget Ceiling Available: YES NO

If travel request is for a contractor, has COR verified funding is available on the contract? YES NO

Contract Number: __________________________________________________________________________________

Estimated Travel Expense: __________________ Additional Costs (e.g., Registration Fees): $___________________

Impact if postponed / cancelled:_______________________________________________________________________

________________________________________________________________________________________________

Reason for not using VTC / TELECON:_________________________________________________________________

Section Approved Disapproved Signature/Date:__________________________

Division Approved Disapproved Signature/Date:__________________________

Senior Leader Approved Disapproved Signature/Date:__________________________

G8 Concur Non-Concur Signature/Date:__________________________

Approved Disapproved ______________________________________________________

Chief of Staff Date

Worksheet HBD-O G-8 May 2016 Page 1 of 1