Department of National Defence Future of In-Service ... · • In-Service Support separately...

Department of National Defence

Future of In-Service Support

“FISS”

Update to Pennant UGM

Presented to Pennant UGM:June 16, 2015, OttawaStephen Bobyn - PM FISS DGMEPM

Outline – Future In-Service Support

DND FISS Program

“raison d'être”

Naval Materiel ISS Context

DND FISS Program Overview

A Word on Transition

• Department of National Defence needs to evolve naval in-service support for ships and equipment Program Management;

• future fleet ship acquisition programs (AOPS, JSS, CSC)

• limited available resources

• materiel support difficult to optimize & align to operational requirements

• GoC and Defence Reforms/Initiatives

• National Shipbuilding Procurement Strategy (NSPS)• In-Service Support separately competed from acquisition

• Defence Procurement Strategy (DPS)• Industrial Technical Benefits (ITB) and Value Proposition (VP)

• Deficit Reduction Action Plan (DRAP)• Pressure on resources

• Defence Renewal (DR)• Identify and re-invest efficiencies• SBCA – Strategic Business Case Anaysis

FISS Program – “raison d'être”

Future In-Service Support System

Naval Materiel ISSContext

ISS System is an integral sub-

system to the NaMM System

Naval Materiel Enterprise

Future ISS System – Functional Element Model

7

ShipLCMM

(SRD_383)

System,Equipment

LCMM(SRD_48)

“Level 1” Design Authority

(SRD_656)

Class Pgm Mgmt(SDD 4.1.1)

“Level 2”System Authority

(SRD_673)

Eqpt Pgm Mgt(SDD 4.1.1)

ValueManagement

“Level 3”ServiceDelivery

(SDD 4.1.4)

Optimise Integrated Program to achieveoutcomes

Drive enabling BehaviorFocus enabling resources

Rationalize andOptimise work

Optimise work efficiency

n

n

OutputsOutcomes“Optimize”

ServiceDelivery

(SRD 3.3.4)

“LCMM, Plan”

“Execute”

Support Solutions within the

naval materiel ISS Model

Naval Materiel ISS Model

ShipLCMM

(SRD_383)

System,Equipment

LCMM(SRD_48)


(SRD_656)



(SRD_673)



(SDD 4.1.4)

“Optimize”

ServiceDelivery

(SRD 3.3.4)

“LCMM, Plan”

“Execute”

Support Solutions within the


FISS SRD Functional

Elements

Naval Materiel ISS Model

1. RCN has access to fit, reliable and available naval materiel assetsin the right quantity, mix and condition to enable the readiness and employment of naval forces to fulfill obligations of Defence Services

2. Public resources optimally utilized to deliver defence capability

3. Competent crew to operate and maintain equipment

Ref: FISS Statement of Objectives/Outcomes – System Requirements Document (SRD)

Future ISS – System Outcomes

Outcomes of the ISS system needs to continually be the aim of the all

system practitioners (GoC/Industry) as the system is implemented

Future ISS Program Overview

(Phase 1)

System Description Document (SDD)

System Requirements Document (SRD)

FISS Program PhasesFISS Program Phases (Phase 3 effective 1 June 2015)

Phase 1: Establish requirements for a Future ISS system;

Phase 2: Develop the design of the Future ISS system•Major Surface Combatants Enterprise Continuous Improvement (MSC CIP),•Victoria Class Enterprise (VIC Class CIP), •Minor Warships Enterprise (MWS CIP), •AOPS/JSS In-Service Support (AJISS CIP)•Potential new CIPs (MEPM Transition, NEM Transition, CSC);

Phase 3: Iterative development, implementation and institutionalization of the

design of Future ISS system elements, including improvements to existing ISS

arrangements.

• Integrate system design and implementation via FISS PMP

• Coordinate FISS CIPs

• Implementation by best-practice Managing Successful Programmes (MSP)

Blueprints and Tranches

• 3 Workstreams, to mitigate COI moving forward• FISS Program Management Support

• FISS System Detailed Design

• FISS System Implementation

FISS Governance Structure

FISS Program is governed by NaMMS MB•Chaired by DGMEPM as Chief Engineer for RCN

•Increasing appetite to add interdepartmental

governance (PWGSC, IC, Industry) as per DPS

ISS System Description Document (SDD)

Purpose

• The ISS SDD provides a description of the In Service Support (ISS) sub-system as it currently exists and is expected to operate within the Naval Material Management System (NaMMS)

• The ISS SDD is a subordinate document to the NaMMS SDD*

* the NAMMS SDD has a much larger focus than ISS sub-system within the NaMMS

• Informs development of the future ISS Systems Requirement Document (FISS SRD)

ISS System Description Document (SDD)

• Describes the ISS System Elements

• ISS Program Management

• Life Cycle Materiel management

• Technical Schedule management

• Service Delivery

• Ship

• Describes ISS System Behaviour

• Manage tensions between operational requirements, Design Intent,

limited resources

• Identifies both internal and external ISS System interfaces

• Identifies organizational elements required for ISS, including Industry

Future ISS SRD - Purpose

• Provides a common understanding of the FISS system, through a goal-based, flexible, non- prescriptive requirements framework

• lexicon is defined in the glossary

• The principal output of the FISS system analysis is the FISS System Requirements Document (SRD), which consists of the following elements:

• Statement of Outcome/Objectives (SOO);

• Statement of Requirements (SOR); and

• ISS System Requirements.

• Hierarchical framework with requirements traceability from the outcomes in the SOO down through the SOR and to the more detailed requirements in the SRD

16

Future ISS SRD Structure

• Holistic enterprise approach

• The FISS system design encompasses full spectrum

of design, management, training and execution of all

engineering and maintenance activity *

• Includes what sailors do onboard at 1st level through

to 3rd level delivery by FMFs *

• Includes Capital Program Design for Supportability

* MARE Journal No 74 – Commodore’s Corner, Summer 2014

FISS – Phase 2 Overview

•Phase 3 Planning•System Design•Continuous Improvement Projects

Phase 2 Scope: Phase 3 Planning• Develop FISS Phase 3 Program Management Plan

• Purpose: Integrate FISS System Design with CIPs

• Develop FISS Communications strategy• Internal

• External (Industry)

• External (OGD > IC, PWGSC)

• Identify Emerging opportunities/scope• MEPM CIP - Organisation response to FISS

• Formation CIP - Organisation response to FISS

• CSC CIP > Design for Supportability during Acquisition

• Strategy and Activity• 3 Workstreams, to mitigate COI moving forward

• FISS Program Management Support

• FISS System Detailed Design

• FISS System Implementation

• Best-practice Managing Successful Programmes (MSP) Blueprints and Tranches• Reflect New Rolling Wave approach – integrate system design and implementation

• Identify organisational requirements to support FISS Program • Demand to Strat HR Board

• Identify organisational requirements to deliver FISS System Requirements• Processes, Org Structure, Capabilities, Enablers

• Input to Strat HR Board

• Phase 2 Deliverables : Phase 3 Program Management Plan

FISS Charter Milestones Phase 1

FISS Definition

2014 2015 2016 2017 2018 2019

Knowledge Repository

Dec 14 Apr 15

Phase 3

Detailed Sub-

System Design

FIS

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DR

/MS

I In

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ile

sto

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s

ISS

C M

ile

sto

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Co

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Imp

rov

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en

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roje

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Other Initiatives to be considered•MA&S Transformation•Mat DR 2.3•ILS Transformation•RCN DR 1.3•NEMSI•DPS / DPI

Phase 4

Implementation

Apr 16

Phase 2

System

Design .

FISS System Design

Baseline System Def’nProjectClosure Report

MEPM DRAP target 444 FTEs

MEPM Reorg (SHRM)

BPR ISS SDL

NMAE.G. NaMMs PfM and other frameworks

HCM DieselAward

AJISS RFP

MWAV Renewal Commences

VISSC Renewal

AJISS AwardJSSDelivery

AOPS Delivery

IPMS Award

LM2500Renewal

UnderwaterISSC RFP

FISS SRD

AJISS Recommendations

FISS Sub-SystemElement Design

FMFCB Strat Review target (34 positions) FMF @ 900 FTE (DCRCN)

DR 1.3a & NEMSI IOC

Mar 17

MGMC Approval to Rescind DAOD 3022 (ISSCF) and replace

with new Sustainment DAOD

AJISS CIP

MSC CIP

MWS CIP

VIC CLASS CIP Current VISSC Improvement

Phase 3: Evolving Design – Tranche-based Implementation to ISS Blueprint 2025

Halifax Design Agent Award

HCCS ISSC Award

MSC East and West

HCCS ISSC RFP

Phase 2 Scope: FISS System Design• Define FISS System Preliminary Design to meet SRD

• Recognises System Requirements Document (SRD) as ‘system of record’ for all requirements that need to be satisfied

• Systems Engineering approach - requirements traceability rigour to ensure all FISS Program design activity aligned to delivering SRD Requirements

• SRD migrating to DOORS early Phase 3

• Strategy/Activity for SRD End-Statements

• Phase 2 System Design Deliverables

• SRD updated with end statements and verification questions

• WBS for all work to complete ISS System

• Bi-Annual SDD/SRD revisions to incorporate Internal, and Industry Feedback

• Phase 3 Plan – format similar to MEPM SDD Suite Functional Program Plan (FPP Level)

Phase 2 Scope: MSC Enterprise CIP• MSC Enterprise Continuous Improvement Project (CIP) scope

• Identify and implement contract ‘Bundling’ opportunities for HFX Class ISS contract renewals

• Identify and implement organisational requirements to deliver FISS System Requirements

• Strategy and Activity• Identify appropriate contract opportunities that could be combined

• Create flexibility in ISS contract SOWS (PWS) and T&C for bundling

• Align all ISSC renewals to FISS SRD requirements as best possible • SRD Requirements leveraged to generate ISS SOW (PWS) requirements

• Create flexibility in ISS contract SOWS (PWS) and T&C for (PWS) for innovation

• Develop common contract clauses across ISS contracts

• Conduct DR 2.3 SBCA for ISS Contract renewals• FISS Provides some Naval Materiel Enterprise-Level elements for SBCA

• Other SBCA elements tailored to specific contract context


• Processes, Org Structure, Capabilities, Enablers


• Phase 2 MSC CIP Deliverables• FISS-MSC Class CIP Charter Required

• Key contracts identified for charter scope

• MSC Org requirements to be determined

Phase 2 Scope: VIC Enterprise CIP

• VIC Enterprise Continuous Improvement Project (CIP) scope• Develop Ship level LCMM iaw FISS SRD

• Collaborate via Integrated Project Team (IPT)


• Strategy and Activity• Leverage existing flexibility within current ISS contract

• Collaborate with ISS provider to determine scope, plan and implement Ship Level LCMM concept for VIC Class


• Processes, Org Structure, Capabilities, Enablers• Input to Strat HR Board

• Phase 2 VIC Class CIP Deliverables• FISS-VIC Class CIP Charter

• SM Org requirements to be determined

Phase 2 Scope: MWS Enterprise CIP

• MWS Enterprise Continuous Improvement Project (CIP) scope• Develop FISS functional element Technical Schedule Management (TSM)

• Collaborate via Integrated Project Team (IPT)


• Strategy and Activity• Leverage existing flexibility within current ISS contract

• Collaborate with ISS provider to determine scope, plan, and implement Technical Schedule Management concept for Minor Warships


• Processes, Org Structure, Capabilities, Enablers• Input to Strat HR Board

• MWS CIP Deliverables• FISS-MWS Charter to be drafted

• DGMEPM, PWGSC, Industry signatories

Phase 2 Scope: AJISS CIP

• AJISS - FISS Continuous Improvement Project (CIP) scope• Direct and support AJISS procurement process

• Direct/Support NSPO in development of: • AJISS PWS (SOW) for AJISS RFP• AJISS Evaluation Strategy and content

• Strategy and Activity• FISS Webinar 25 March 2015 in advance of AIWG 4 to socialise FISS SRD concepts

and terminology with industry• Mitigate COI by making FISS SRD Public Domain• Facilitates Industry comprehension of AJISS

• FISS support to AJISS-Industry WG 31 Mar 2015 (AIWG 4)

• AJISS Identified as DR 2.3 as Sustainment Initiative M Team Pilot (Dec 2014) to leverage SISC aid in removing barriers

• Currently determining total DR 2.3 scope for AJISS > Naval Materiel Enterprise - Level ‘SBCA’

• AJISS CIP Deliverables• FISS-AJISS CIP Charter required

• AJISS PWS and Evaluation Strategy aligned to FISS

• Draft PWS to Industry June 2015

FISS Ph 2 Deliverable SummaryDescription Deliverables

Phase III Program Mgmt Plan

Phase III PMP• Complete SRD work breakdown• Populate and resource MS Project• Schedule and set milestones

• PMP

• SRD:• MS Project:

DOORsRequirements tracking

• All SRD requirements in DOORs and managed

• SRD in DOORS

MSC EnterpriseCIP

Charter between FISS and MSC to identify key contracts, enterprise-level SBCA criteria

• Charter• Key contracts Identified• MSC Org requirements to be

determined

VIC Enterprise CIP

Charter between FISS/MEPM and Babcock utilizing VISSC contract to develop key enablers.

• FISS-VIC Class CIP Charter• SM Org requirements to be

determined

MWSEnterprise CIP

Charter between FISS/MEPM and SNC-Lavalin utilizing MWAV contract to develop key enablers

• Charter 1

AJISS CIP

Charter between MEPM and MPD detailing FISS input to AJISS

• Charter• AJISS PWS and Eval Strat aligned to

FISS


Industry Engagement(Emergent Work)

FISS Industry Engagement - Webinar

• Webinar to Launch FISS RFI to Industry 25 Mar 15• Triggered in part to mitigate COI

• Excellent collaboration PWGSC/OSME/AJISS/FISS

• Approximately 100/145 registrants logged into Webinar

• Not directly associated with any procurement of ISS

• Excellent Industry participation, based upon• Large spectrum of ISS providers participated (SME to ISS Primes)

• Initial feedback - good questions pertinent to ISS Model, COI, how to determine

boundaries between Industry/DND service providers

• Over 75 downloads of RFI Documentation

• 8 written responses to date

• Four 1on1s conducted

FISS Industry Engagement – RFI Questions

1. Did the Naval Materiel ISS model aid in the understanding of the concepts?

2. Are there functions or requirements missing, that should be modified, or added/deleted and do you foresee challenges to implementation for FISS Functional Elements:

• Program Management

• LCMM

• TSM

• Service Delivery

• Ships

• Other

29

ShipLCMM

(SRD_383)

System,Equipment

LCMM(SRD_48)


(SRD_656)



(SRD_673)


ValueManagement


(SDD 4.1.4)

Optimise Integrated Program to achieveoutcomes

Drive enabling BehaviorFocus enabling resources

Rationalize andOptimise work

Optimise work efficiency

n

n

OutputsOutcomes“Optimize”

ServiceDelivery

(SRD 3.3.4)

“LCMM, Plan”

“Execute”

•Model represents DR 2.3

Enterprise approach

•Support Solutions within the


Naval Materiel ISS Model•Business Cases to

determine appropriate mix

of DND/Hybrid/Industry

•DR 2.3 SBCA

Question 2: What factors

should be considered in

determining boundaries?

Question 4: How does Industry

demonstrate competency at all 3 levels?

Question 3: How does DND retain/evolve

as an ‘Intelligent Client ?

Question 1: How as a GoC/Industry

team do we become ‘OEM’ as the

Ship Level LCMM?

Question 5: How will hybrid

delivery be executed, and why?

FISS RFI Feedback Q #1 Naval Materiel ISS Model

• 4 of 7 companies found the model useful

• 3 made no comment

• Key Recommendation:

• add an acquisition layer to the bottom of the model (foundation)

• acquisition is much higher on the value chain (significant influence on through life costs)

Acquisition Value Management(Design for Supportability)

ISS Value Management

ISS System – Functional Element Model

DfS is an input

from Ship

Acquisition to

the ISS System

DfS is an ISS

requirement

within Basis of

Design

*http://www.bmpcoe.org/library/books/mil-hdbk-338b/e82.html

Design for Supportability Principles

• Best manufacturing practice indicates early supportability decisions during the design process have a considerable impact on LCC*

Queenston-ClassHarry DeWolf-Class

CSC

70% of LCC Locked in

during Concept Design


A Word on Transition

FISS Phase 3 Scope:• FISS Program Management Support

• Coordination of ongoing design and implementation work• Expand all Class Enterprise CIPS to include:

• Class Program Mgmt, Ship Level LCMM, Service Delivery

• Expand CIP charters to include development and Implementation of all enablers• Design Intent, SA, Intelligent Client, Advance Contracting, Commercial Oversight, Accredited Engineering

Organisation, Recognised Organisation, Total System Responsibility, IPT, Secondment, Duty Holder, Tier 0

• PM (risk, scope, schedule, finance, deliverables)• FISS SRD requirements management• Stakeholder engagement and management• Communications and change management• Management of contracted support

• FISS System Detailed Design • Achieved end state of FISS SRD line items (tracked in DOORS)• Create SRD Recommendation/Review Database• Update the SRD Annually – next update NaMMS MB Dec 2015• Definition, process development, concept designs etc.• Design step change ‘tranches’ towards FISS 2025 Blueprint• Identify appropriate tranches linked to CIP Triggers, SRD requirements, and benefits

• FISS Implementation (MSP Blueprint ‘tranches’ via CIP triggers)• Process Implementation• ISS contracting, modifications, renewals • Changes to organizational structure• Org Strategic HR response to FISS

FISS Phase 3 Scope: Potential New CIPs• MEPM Transition CIP

• Develop FISS enablers iaw FISS SRD and Concept Papers• Design Intent, Ship LCMM, Adv Contracting Frameworks, Strategic Transfer of GoC capability, Intelligent

Client, SA, Commercial Oversight, AEO, RO, COI, TSR, IPT, Secondment, Duty Holder




• Formation NEM Transition CIP• Develop and approve CIP Charter

• Develop Technical Schedule Management iaw FISS SRD

• Develop and Implement Naval Materiel Enterprise Model Hybrid Enablers• “McEvoy Paper”

• Support FISS System Design and Implementation• Process Mapping, Service Delivery lines, AJISS CIP




• CSC Continuous Improvement Project (CIP)• Support CSC Design Contract SOW

• Design for Supportability

• Basis for Design, Design Intent

• Aligns to emerging Sustainment DAOD, DR 2.3 Sustainment SBCA, and CSC Sustainment Strategy

FISS Phase 3: CIPS & Transition• Phase 3 Planning surfaces Transition can start ‘now’

• Highlights need for Transition Plan for Capital Acquisitions

• Highlights need for Org Transition Plan for existing ISS Contract Renewals

• Similar Industry Response required

Functions

Typical tasks

Sub-phases of CLC

CLC Phases

CLC

Materiel Support Concept

Initial Materiel Support

Plan (MSP)

MSP within ILSP

Fleet & Materiel Maintenance Management

Acquisition Phase Sustainment Phase

Capability Life-Cycle (CLC)

Disposal

ILS Analysis & Plans ILS Sustainment

Needs Requirement Acquisition In-service

Materiel Disposal Action

Tran

siti

on

P

lan

ILS Domain

Australian Capability Life Cycle Model*

* (DMSP Log) Transition Planning Guideline

FISS Program – Summary for UGM

• FISS Program entering Phase 3� Phase 1 – SDD, SRD

� Phase 2 – Phase 3 Plan concept , System Design, and CIPs

• Phase 3 will include • Develop ISS System Blueprint 2025, and intermediate Tranches• Internal DND Org requirements• Industry response aligned to deliver FISS Outcomes within ISS Contracts

• FISS Phase 3 Planning surfaces “Transition” can start as early as Design for Support• CSC Program still has opportunity for DfS

• The CIPs represent initiation of Transition for Capital Program Acquisitions

• The CIPs represent organisational Transition to ensure delivery of FISS SRD

• FISS Program requires both GoC and Industry alignment to execute FISS SRD• SDD, SRD documentation is available to Industry via email: [email protected]

• There is appetite to consider Supportability as early as possible in Capital Programs (Defence Renewal)

QuestionsQuestionsQuestionsQuestions????

Fin/EndFin/EndFin/EndFin/EndFlexible Innovative Ship SupportFlexible Innovative Ship SupportFlexible Innovative Ship SupportFlexible Innovative Ship Support

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