Department of Intercultural AffairsDana Patterson NADOHE SSPI (registrationand airfare) $ 3,295...
Transcript of Department of Intercultural AffairsDana Patterson NADOHE SSPI (registrationand airfare) $ 3,295...
Department of Intercultural Affairs2020-2021 Division of Student Affairs Budget Hearings
Fall 2019
The mission of the Department of Intercultural Affairs at Western Carolina University is to provide an inclusive
environment that examines, recognizes, accepts and affirms human differences and similarities by creating
opportunities for meaningful cultural exchange on campus and within the surrounding communities.
Through education and engagement, we aim to develop culturally competent individuals who will thrive in a
diverse and interconnected world.
REVENUE & FUNDING SOURCE
• Generated Revenue for FY19, FY20 and FY 21 are generated through students paying for Cultural Immersion Trips
FUNDING SOURCE 2018‐19 2019‐20 2020‐21
Student Activity Fee $ 359,625 $ 380,000 $ 380,000
Generated Revenue $ 13,050 $ 1,000 $ 2000
Grant $ 0 $ 0 $ 0
Total $ 372,675 $ 381,000 $ 382,000
STAFFING/PERSONNEL
• FY19 t0 FY20 – increase due to FY19 having Assistant Director position vacant for 4 months, legislative increase in Administrative Associate Oct 2018.
• FY20 to FY21 – slight increase to adjust for full staff (FY20 assistant Director position vacant for 2 weeks) and increase in retirement payments
2018‐2019 2019‐2020 2020‐2021
FTETotal Salary (+ fringe if applicable) FTE
Total Salary(+ fringe if applicable) FTE
Total Salary(+ fringe if applicable)
Full‐time 4 $ 240,873 4 $ 261,316 4 $ 263,846
Hourly 0 $ 0 0 $ 0 0 $ 0
Total $ 240,873 $ 261,316 $ 263,846
STUDENT STAFFING
• FY 19 did not have to cover graduate student stipends.• Added educational stipend for 3 Project CARE executive board positions FY20. FY21 will be
reduced to 2.
2018‐2019 2019‐2020 2020‐2021
# Pos
Hrly/Cont Rate Total
# Pos
Hrly/Cont Rate Total
# Pos
Hrly/Cont Rate Total
Work Study
5 8/30 $ 8.25 $0 8 8/30 $ 8.25 $0 8 8/30 $ 8.25 $ 0
Non‐work Study (AY)
11
10/1415/18
$ 7.25$ 8.25
$ 905$ 1,676
13
20/3010/30
$ 8.25$ 250/sem
$ 4,950$ 1,500
12
20/3010/30
$ 8.25$ 250/sem
$ 4,950$ 1,000
Non‐work Study (summer)
121
40/840/430/8
$ 8.25$ 8.25$ 8.25
$ 2,955$ 1,844$ 2,085
11
40/820/8
$ 8.25$ 8.25
$ 2,640$ 1,320
12
40/1220/12
$ 8.25$ 8.25
$ 3,960$ 1,980
Graduate Assistants
1 20/30 $850/mo
$ 0 2 20/30 $ 300/mo $6,000 2 20/30 $ 300/mo $ 6,000
Total $ 9,465 $16,410 $17,890
PROFESSIONAL DEVELOPMENT
Who What/Why ROI 2018‐19
Dana Patterson Teacher’s Leadership Conference with Folkmoot/ Presenter
Regional networking and opportunity to promote WCU and ICA
$ 0
Karin Kimenker HIRE Advantage / Improve Supervisory Skills More productive and contented student employees. Retain students across academic years, less training
$0
All Staff (Unit Wide) Retreat/Strength Finders / Develop greater understanding of how team members process and execute information.
Improved communication and collaboration across the Unit resulting in greater effectiveness
$ 852
Dana Patterson African Americans in WNC Regional and state wide networking and promotion of WCU and ICA
$ 0
Tacquice Davis Carnegie Conference/Presented Diversity Workshops
Networking and depth of knowledge of mission
$ 929
Tacquice Davis Poverty Simulation Training 5yr certification to facilitatesimulations at WCU
$ 0
PROFESSIONAL DEVELOPMENT
Who What/Why ROI 2018‐19
Karin Kimenker Administrative Assistants’ Conference Improved efficiency in day to day functions of ICA, less OT
$ 235
Ronda Wright ACPA National networking for diversity and SA. Developing best practices in inclusive excellence
$ 2,373
Tacquice Davis UNCA Diversity Conference $ 462
Dana Patterson NADOHE SSPI (registration and airfare) $ 3,295
Total $ 8,146
• Long-term professional development plans include each attendee to a conference to submit a program presentation proposal.
• Encourage Staff to utilize the staff senate professional development scholarship.
PROFESSIONAL DEVELOPMENT
• Include long-term plans, professional development philosophy, and discuss travel related expenses, especially international travel. Summary of accomplishments/success related to professional development for FY 20
*Return on investment (ROI)
Who What/Why ROI 2019‐20
Dana Patterson NADOHE SSPI (per diem/mileage) National certification and professional practices
$ 887
Ronda Wright Grant Writing Class Grant writing skills $ 425
Dana Patterson, Tacquice Davis
DEIC Presenters, Regional/State networking
$ 655
Dean Paulk, Riley Jelenick, Jessica Gonzalez
Carolina Conference on Queer Youth Presenters, State networking $ 300
Dana Patterson ABCC Presenter, National network $ 1,450
Tacquice Davis Men of Color National Summit Provost Grant supported $ 0
Dean Paulk ACPA National best practices $ 1,000
Dana Patterson IDI Conference National Certification $ 0
Karin Kimenker WCU Administrative Institute Improved Administrative work
$ 0
PROFESSIONAL DEVELOPMENT
• Long-term professional development plans include each attendee to a conference to submit a program presentation proposal.
• Encourage Staff to utilize the staff senate professional development scholarship.
Who What/Why ROI 2019‐20
Tacquice Davis NASPA National Networking $ 2,000
Dana Patterson NADOHE Program proposal submitted, National professional practice
$ 2,000
Total $ 8,717
PROFESSIONAL DEVELOPMENT
• Long-term professional development plans include each attendee to a conference to submit a program presentation proposal.
• Encourage Staff to utilize the staff senate professional development scholarship.
Who What/Why ROI 2020‐21
Karin Kimenker WCU Administrative Institute Improved Administrative work and understanding of WCU policies and practices
$ 0
Dana Patterson NADOHE National professional practice $ 2,000
Tacquice Davis NASPA National Networking $ 2,000
Dean Paulk ACPA National Networking $ 2,000
Total $ 6,000
FACILITIES
• Anticipate charges for telephone to be the same in FY20 as they were in FY19.• PC asset charges to go down in FY19 and FY20 due to reduction of computers by 2.• Repairs in FY19 included reinstallation of gallery TV and new artwork for the conference
room.
What 2018‐19 2019‐20 2020‐21
Telephone $ 2,071 $ 2,071 $2,071
IT PC Asset Charge $ 664 $ 500 $500
Repairs $ 0 $ 100 $ 0
Total $ 2,735 $ 2,671 $ 2,571
EQUIPMENT
• In FY 19, 5 computers and 2 laptops were surplused and 3 computers and one laptop were replaced. FY20 1 laptop will be replaced. FY 21, 3 computers will need to be surplused and replaced.
• FY19 software licensing was purchased for Assistant Director no longer with department and will not be renewed in future FYs.
• Drum cases were purchased in FY 19 for the gospel choir drums that were purchased in FY18.
What 2018‐19 2019‐20 2020‐21
Computer Replacement $ 3,035 $ 1,507 $ 2,000
Software Licensing $ 210 $ 0 $ 0
Furniture $ 0 $ 500 $ 0
Drum Cases $ 389 $ 0 $ 0
Total $ 3,634 $ 2,007 $ 2,000
PROGRAMMING
• Cultural Immersion Excursion FY20 travel changed to a day trip to reduce travel expenses and student cost. The same model is expected for FY21.
• Project Care has 84 mentees and 42 mentors which is the same as last year. We expect to hold firm to that number.
• Heritage Programs are free and open to the public. Drag show increased because of venue.
2018‐19 2019‐20 2020‐21
Program Expenses Revenue Expenses Revenue Expenses Revenue
Cultural Immersion Excursion $ 32,330 $ 13,050 $ 8,291 $ 1,000 $ 10,000 $ 2,000
Project CARE $ 13,745 $ 0 $ 16,000 $ 0 $ 16,000 $ 0
Graduation Celebrations (Fall/Spring) $ 4,306 $ 0 $ 4,500 $ 0 $ 4,500 $ 0
Heritage Programs (MLK Events, J’ouvert, CASE)
$ 13,641 $ 0 $ 7,000 $ 0 $ 11,000 $ 0
LGBTQAI+ Programs (Safe Zone, Drag Show, Sex Myths)
$ 2,194 $ 0 $ 5,956 $ 0 $ 5,500 $ 0
PROGRAMMING CONTINUED
• Hat’s off did not occur last AY but will take place this year. • ICA has been piloting a umbrella program for RSOs that will reduce the amount we spend .• ICA is formalizing our collaboration with Leadership for Whee Lead next year.
2018‐19 2019‐20 2020‐21
Program Expenses Revenue Expenses Revenue Expenses Revenue
Women’s Empowerment Programs(Red Zone, Take Back the Night, Hat’s Off, Clothesline Project, Jeans for Justice)
$ 708 $0 $6,000 $0 $ 3,000 $0
Student Support Programs (RSO funding, Choir, Intercultural Fusion, ICA Council, Food for Thought FY19/Munchie Mondays Reader’s Digest FY20)
$ 5,224 $0 $ 16,000 $0 $ 11,000 $0
Collaborative Programs (Tunnel of Oppression, Poverty Simulation, Campus Partnerships, Gallery Exhibits, Whee LEAD FY20)
$ 7,474 $0 $6,700 $0 $ 16,700 $ 0
Total $ 79,622 $ 13,050 $ 70,375 $ 1,000 $ 77,700 $ 7,500
GENERAL OPERATIONS
What 2018‐19 2019‐20 2020‐21
Office Supplies $ 1,732 $ 1,000 $ 1,000
Brochures, Giveaways, Media $ 2,951 $ 4,000 $ 3,500
Print Shop (Business Supplies) business cards, name plates, name tags, notepads
$ 444 $ 200 $ 200
Paw Print $ 3,629 $ 3,000 $ 3,000
Candidate Searches $ 2,968 $ 144 $ 0
Insurance $ 1,160 $ 1,160 $ 1,160
Consultant Fee $ 2,813 $ 0 $ 0
Program Review $ 2,503 $ 0 $ 0
Total $ 18,200 $ 9,504 $ 8,860
BUDGET REALLOCATIONS
Priority Recommended Reallocation Amount
1 Funding from Student Organization support will be moved to support Whee Lead Inclusive Excellence Conference
$5,000
2 Hat’s Off and J’ouvert will be presented on alternating years $2,000
3 Funding from Immersion Excursion will be moved to support MLK Programming $3,000
4 Project Care Pilot will be supported by STEM $3,000
Total $13,000
RESERVES
Starting2019‐20Balance
Anticipated2019‐20
ExpendituresExpected 2019‐20 EOY Balance Explanation
EOY Operating Budget Reserve Coverage Ratio
$ 46,736 $ 0 $ 56,736 Moved $10,000 ofFY19 moved into reserves
$10,000 to be moved to reserve fund. Less than 2 months of operating budget covered by reserves.
NEW BUDGET REQUESTS
PriorityRecurring/One‐Time Need Addressed Time Frame
2020 Initiative Amount
1 One time Project C.A.R.E. Pilot Project with STEM AY 2020‐21 Goal 3.1 $5,000
1 Recurring MLK Campus Wide Celebration including speaker, workshops, new events, give away items
AY 2020‐ongoing
Goal 3.1 $3,000
2 Recurring Merger of Whee Lead Conference to make it an Inclusive Excellence Event *
AY 2019‐ongoing
Goal 3.3 $5,000
Total $ 13,000
• Each of the three programs above have the potential to expand and serve more community members with partnership. Project C.A.R.E. will pilot a program with STEM.
• MLK has developed a planning committee to insure more widespread support.• Whee Lead has developed into an Inclusive Leadership Conference as a partnership with ICA and Leadership.
SUMMARY
Revenue/Expenses 2018‐19 2019‐20 2020‐21 Explanation of Difference
State Funds $ 0 $ 0 $ 0
Student/Health Fees/ACA $359,625 $380,000 $ 380,000
Generated Revenues $13,050 $1,000 $ 2,000
Grant Funds $ 0 $ 0 $ 0
Total Revenue $ 372,675 $ 381,000 $ 382,000
Staffing/Personnel $ 240,873 $ 261,316 $ 263,846
Student Staffing $ 9,465 $ 16,410 $ 17,890
Professional Development $ 8,146 $ 8,717 $ 6,000
Facilities $ 2,735 $ 2,671 $ 2,571
Equipment $ 3,634 $ 2007 $ 2000
Programming $ 79,622 $ 70,375 $ 77,700
General Operations $ 18,200 $ 9,504 $ 8,860
Total Expenses $ 362,675 $ 371,000 $ 381,867
Contribution to Reserves $ 10,000 $ 10,000 $ 13,133
BUDGET REDUCTION STRATEGY
• Reduce spending for give-away items (-500 summer 2020)• Reduce spending for printing of brochure (done)• Reduce spending for food at major events (-500 for AY 2020-21)• Reduce costs for Excursion Immersion by a slight increase in the amount students pay(-1000
for AY 2020-21)• Reduce costs for replacement of computers (done)• Reduce costs for professional development by encouraging staff to use staff senate
scholarship (-1000 AY 2020-21)• Reduce costs for Student Organizations with new Umbrella format (-2000)• Reduce costs of PC Executive board by reducing stipends to 2 instead of 3 (AY 2020-21)