DEPARTMENT ADJUTANT’S - · PDF fileThis is the thirty-third edition of the Department...

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DEPARTMENT ADJUTANT’S

ADMINISTRATIVE MANUAL

THE AMERICAN LEGION

2010-2011 Edition

Stock No. 30-100

How to Use the Department Adjutant's Administrative Manual

This is the thirty-third edition of the Department Adjutant's Administrative Manual. The use of this manual provides for two-way communication regarding administrative matters pertaining to reports and programs. These forms are now available as fillable pdfs. The manual is divided into sections according to the month when the

reports are due beginning with July 2010 and through June 2011. A

general section follows the monthly sections; this is used for information that does not apply to a specific month. A table of contents precedes each monthly section for quick reference, and a Monthly Index is included to reference the page numbers for the monthly sections. Additional copies of the manual can be obtained upon request to the Internal Affairs Division. Their email address is [email protected].

DANIEL S. WHEELER National Adjutant

mailto:[email protected]�

MONTHLY INDEX

TABLE OF CONTENTS

July 2010 3

August 2010 43

September 2010 71

October 2010 77

November 2010 84

December 2010 85

January 2011 109

February 2011 125

March 2011 127

April 2011 140

May 2011 148

June 2011 159

General Index 160

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JULY 2010

TABLE OF CONTENTS

Certification of Appointments to National Convention Committees 5

Department Officer Report, Information and Report Form 6

Prominent Legionnaire Personal Data Form 8

District/County Commander Report 12

District/County Commander Questionnaire 14

Certification of Department Officials’ Service Record 15

Department Children & Youth Report 16

Consolidated Post Report 19

Department Request for National Commander’s Official Visit 20

Detachment Officers Report Form 22

Detachment Chairmen Report Form 23

SAL 100% Squadron Honor Ribbons Request Form 24

SAL Visitation Request Form 25

Certification of Service Record of American Legion Officials 26

National Convention Appointment of Sergeants-at-Arms 29

National Convention Department Parade Information 30

William Randolph Hearst Americanism Trophy Competition 31

Paul H. Griffith Annual ROTC Trophy 32

Annual Blood Donor Report 34

Department Americanism Citation Winners 36

Histories and Contests Information 38

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Certification of Appointments to National Convention Committees

MEMORANDUM TO: Department Adjutants Under the Code of Procedure for the Organization of National Conventions (approved by t he N ational E xecutive C ommittee at t he O ctober 1 956 meeting) a list o f National Convention Committee designees must be filed with the national adjutant. Departments h ave t he r ight o f su bstitution o f c ommittee members, pr ovided proper credentials are filed with the Temporary Chairman, or later, with the Permanent Secretary of the committee concerned. Staff Liaison are instructed NOT TO S EAT A S UBSTITUTE D ELEGATE

for the Convention Committee without certification from the Department Adjutant.

Therefore, should there be changes in the department representatives on Convention Committees, it will be necesary for the department adjutant to submit a signed statement to the staff liaison of the committee involved, showing the name of the substitute. The staff liaison, in turn, will be responsible for delivering this information to the national adjutant for official records. Under the aforementioned Code, each department must notify designees of their appointments to committees by mail, stating the time and place in the convention c ity of the initial meetings of these committees. By National Executive Committee action, departments are urged to select delegates who: 1) are qualified to sit on the committee assigned to them, and 2) are willing to sacrifice the necessary time required to review all resolutions assigned to that particular committee. In order to collectively enter this information in a data file and then sort into the appropriate Convention Committee roll calls, this form will be emailed in Excel format to all departments. You merely need to open the form, tab through it and type the names in the appropriate committee boxes, then email the form to Jennifer Norton ([email protected]) Forms should be sent no earlier than June 20th and no later than August 15th. It is imperative that your list of designees reach us promptly so our roll calls can be prepared before reaching the convention city. Information as to time and place of each Convention Committee is also attached.

DANIEL S. WHEELER

National Adjutant

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Department Officer Report, Information and Report Form Newly-elected department officers should be reported to National Headquarters as soon after their election as possible. The following form should be used for this purpose. Send original to: The Library, The American Legion, P. O. Box 1055, Indianapolis, Indiana 46206. NEW INSTRUCTIONS: In addition to submitting the report form, please call the National Adjutant’s Office (317-630-1239) immediately following your Department Convention

and report the name and Member ID number for your Department Commander and National Executive Committeeman.

If some department officers are elected or appointed by the DEC at some time after the department convention, send the names of the officers elected or appointed by the convention without waiting until a complete list can be supplied. In this situation, note on the form on the appropriate lines that names and addresses will be reported after a specified date. Then, after the election or appointment of these officers has been held, send a supplementary report. Also note that if you appoint someone to an office or position that is unique to your department (e.g. Assistant Historian), that information will not be added to the computerized Prominent Legionnaire record of that individual. However, such offices should be added by the individual to the Biographical Form. ATTENTION DEPARTMENT ADJUTANTS ONLY: Please do not list your home address on the Department Officer Report.

M A I L I M M E D I A T E L Y

F O L L O W I N G D E P A R T M E N T C O N V E N T I O N

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Department Officer Report The American Legion National Headquarters Immediately following your department convention, return original and one copy to the Library at National Headquarters in Indianapolis. List the address where Legion-related mail should be sent. Do not list home address for department adjutants.


The following were elected or appointed at the Department Convention held at ______________ on ____________, 2010 and will take office on __________.

NAME ID NUMBER

ADDRESS, CITY, STATE AND ZIP

E-MAIL

HOME PHONE

BUS. PHONE

CELL PHONE

NICKNAME

SPOUSE’S NAME

Adjutant

Commander

National Executive Committeeman

Alternate NEC

Assistant Adjutant

Historian

Chaplain

Finance Officer

Judge Advocate

Sergeant-at-Arms

Vice Commanders

____________________________________________ Department Signature of Department Adjutant

Please see cover memo for this form for new instructions on reporting Commander and NEC

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Prominent Legionnaire Personal Data Dear National Headquarters seeks, for its permanent historical files, accurate biographical data concerning members of the Legion who have contributed to the success of the organization, especially those who have been at any time prominent in National ordepartment activities. If there are entries in your record on the activity screen, a printout of that is now enclosed. Please review and correct or add details to bring the information up-to-date and return to the library as soon as possible. If this is your first biographical form to complete and you have any questions, telephone 317 630-1358 for assistance. It is hoped that everything of interest in your military experience will be noted, as well as your participation in the public life of your community, and in the work of The American Legion. These questionnaires are sent to those individuals who are known to have filled certain official positions. Service to the Legion is the sole reason for inclusion in this collection, but other than Legion activities should be mentioned in filling out the questionnaire. Sincerely,

DANIEL S. WHEELER National Adjutant Enclosures Return this form to the National Library, The American Legion

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This information is used by the Executive Offices, National Public Relations Division and the National Library to meet a variety of needs. It will be kept permanently in the historical archives of the National Library of The American Legion. Please type or print clearly. Name: (Last) (First) (Middle) Membership Number: Home Address: ________________________________________________________________ (Street) (City, State and Zip) Business Address: (Street) (City, State and Zip) Home Phone: _____________________________Business Phone: _________________________ Home Fax: _______________________________ Business Fax: ________________________________ Home Email: ______________________________ Business Email:_______________________________ Occupation:

___________________________________________________________________

Date of Birth ______________________ Place of Birth

_______________________________________

If married, spouse’s name:

____________________________________________________________

Names of Children: _____________________________________________________________________

_____________________________________________________ Legion History Post:__________________________________________________________________________________

(Name and Number) Post Location: ____________________________________________________________________ (City and State) Year Joined: __________ Years of Membership: War Era:_________________________________ Branch_____________________________ Post Offices Held (Include Office and Years) _______________________________________________________ ________________________________________________________________________________________________ ________________________________________________________________________________________________ ________________________________________________________________________________________________

THE AMERICAN LEGION PROMINENT LEGIONNAIRE PERSONAL DATA

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Department Offices Held (Include Office and Years) National Appointments (Include Commission/Committee and Years) Involvement in Special Post/Department/National Activities Why did you first join The American Legion? _________________________________________________________________________________________ Which of your Legion experiences has been the most memorable? Why? _________________________________________________________________________________________ Date: Signature: Please Attach: Copy of your DD214 Current Resume or the Accompanying Page Recent Photograph Thank you for taking the time to complete this form. Your individual information makes it possible to tell The American Legion story in the most effective manner possible. Please return to:

The American Legion National Headquarters ATTN: Library PO Box 1055

Indianapolis, IN 46206-1055 10

Prominent Legionnaire Additional Information

(Submit DD214 and Resume or complete this form) MILITARY SERVICE RECORD (Include branch, years, and location and attach a copy of your DD214) __________________________________________________________________________________________ __________________________________________________________________________________ EDUCATION (Include school name, location, and year last attended/graduated or attach your resume) High School: College/University: ________________________________________________________________

_________________________________________________________________________________

_________________________________________________________________________________

Trade/Military:

_________________________________________________________________________________ __________________________________________________________________________________________ BUSINESS/PROFESSIONAL EXPERIENCE (Include location and years or attach your resume) CIVIL OFFICES HELD (Include location and years or attach your resume) OTHER POSITIONS HELD, ORGANIZATIONS OR ACTIVITIES (Non military – Include location and years or attach your resume)

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District and/or County Commander Report Information Sheet

Purpose of Report: To report to National Headquarters the names and addresses of district or county commanders for the coming year. Report Date: Complete and mail as soon after the election of the district or county commanders as possible. Normally, this should be no later than July. Mail To: Membership Division The American Legion PO Box 1055 Indianapolis, IN 46206 Report form follows – Return an original and copy to National. In some departments, the district commanders serve two-year terms. If the district commander for the coming year is a holdover from the previous year, we would still like to have his/her name and address reported. Accuracy in the spelling of names and reporting addresses is important since the lists will be used for mailing letters from the National Commander, preparing citations, addressing the DISPATCH, etc.

MAIL AS SOON AS COMMANDERS ARE ELECTED

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District and/or County Commander Report Form The following District/County Commanders will take (took) office on , 20 for the ________membership year. DISTRICT OR COUNTY # _______________________________________

OLD OFFICER NAME __________________________________________ ID # ___________________

NEW OFFICER NAME __________________________________________ ID# ___________________

NEW OFFICER ADDRESS _______________________________________

CITY/STATE/ZIP _______________________________________________ PH # ___________________

DISTRICT OR COUNTY # ________________________________________

OLD OFFICER NAME ___________________________________________ ID # __________________

NEW OFFICER NAME ___________________________________________ ID # _________________

NEW OFFICER ADDRESS ________________________________________

CITY/STATE/ZIP ________________________________________________ PH # _________________

DISTRICT OR COUNTY # _________________________________________

OLD OFFICER NAME ____________________________________________ ID # _________________



CITY/STATE/ZIP ________________________________________________ PH # _________________ DISTRICT OR COUNTY # _________________________________________




CITY/STATE/ZIP ________________________________________________ PH # _________________ DISTRICT OR COUNTY # _________________________________________




CITY/STATE/ZIP _______________________________________________ PH # __________________

MAIL TO: Internal Affairs The American Legion ___________________________________ PO Box 1055 Department Adjutant Indianapolis, IN 46206 ___________________________________ Department

DUPLICATE FORM AS NECESSARY

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District/County Commander Questionnaire 2010-2011

First Name _________________ Last Name _______________MI __________ Street Address ____________________________ Cell phone _____________ City, State, Zip ____________________________ Home phone _____________

Email address:_____________________________________________________ Member ID Number _________________ Post Number ___________________ District/County______________________ Department ____________________ Occupation ________________________ Date of Birth ____________________ Dates of Active Duty ________________ Branch of Service ________________ Membership in other organizations:

________________________________________________________________________

________________________________________________________________________

Full name of spouse (if married) _______________________________________ Write your own short personal goal as district or county commander: _________________________________________________________________ _________________________________________________________________

Comments and suggestions __________________________________________ _________________________________________________________________ Return completed forms to: Membership Division The American Legion PO Box 1055 Indianapolis, IN 46206

RETURN WITHIN TWO WEEKS AFTER ELECTIONS DUPLICATE FORM AS NECESSARY

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Certification of Service Record of American Legion Officials

(NOTE: Original to be forwarded to National Adjutant, Indianapolis Office, copy to be retained by Department Adjutant.)

TO THE NATIONAL ADJUTANT _____________________________ Date Pursuant to t he ac tion of t he 13 th Annual N ational C onvention of The A merican Le gion at Detroit, M ichigan, S eptember 24 , 1931, I hav e examined t he se rvice r ecord o f ea ch o f the following o fficials who hav e been dul y elected or appoi nted to se rve the D epartment of __________________ for the ensuing year: Name

Date of

Enlistment Date of

Discharge Rank and

Organization Serial

Number Commander

Vice Commander

Vice Commander

Vice Commander

Vice Commander

Vice Commander

Adjutant

National Exec. Committeeman

Alternate NEC

Historian

Chaplain

Finance Officer

Judge Advocate

Sergeant- at-arms

I hereby certify that each of the above officials is eligible to membership in The American Legion and has the consequent right to serve in an official capacity. (SEAL) (Signed) (Department Adjutant)


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Department Children & Youth Report The American Legion

2010-2011 (June 1, 2010 – May 31, 2011)

DEPARTMENT OF__________________

INSTRUCTIONS: Prior to May 31, each post in your department will receive a copy of the Consolidated Post Report form. All Consolidated forms are to be sent through your department to National Headquarters. All narrative forms should be sent to you in care of your department headquarters. It is your responsibility as department chairman to see that the requested department expenditures are listed below and that all narrative report forms are tabulated and entered in Part II of t his form. When completed, this form should be sent directly to the Americanism and Children & Youth Division, The American Legion, P.O. Box 1055, Indianapolis Indiana 46206. Deadline July 1, 2011.

PART I GENERAL INFORMATION

Number of posts in department_____________________________________________

Name of person making this report___________________________________________

Title __________________________________________________________________

Address _______________________________________________________________

City____________________________, State________ Zip Code ________________________

PART II INFORMATION FROM POST NARRATIVE REPORT FORM

The following information is to be tabulated from your department’s own Children & Youth Post Narrative Report Forms that are received by the department chairman.

A. Number of posts filing a Consolidated Post Report form ________________________________

B. Number of posts participating in any of the following National Children & Youth program objectives:

__________April is C&Y Month __________Youth Suicide Prevention

__________Drug and Alcohol Abuse Education __________Halloween Safety

__________Child Health & Safety __________Temporary Financial Assistance

_________ National Family Week/Family Emphasis __________Family Support Network

__________Special Olympics __________Operation Military Kids

C. Number of estimated volunteer service hours provided by the membership of posts in your department for children and youth ___________________________________________

D. Amount of estimated money spent for administrative expenses for) C&Y overhead (postage, printing, conference) ________________________________________________

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PART III

CHILDREN & YOUTH EXPENDITURES DISTRICT DIVISION, COUNTY OR AREA

These are funds expended by or through these listed intermediate levels of organizations for the Committee/Commission on Children & Youth and should NOT reflect expenditures of posts or the Department.

SECTION A — DIRECT AID Cash aid given to needy children 01. Value of goods given to children (reasonable estimate) 02.

TOTAL DIRECT AID (Add lines 1 and 2) 03.

SECTION B — CONTRIBUTIONS TO:

American Legion Child Welfare Foundation 04.

SECTION C — CONTRIBUTIONS TO: United Fund 05. Red Cross 06. Children’s hospitals 07. Handicapped children (all types) 08. All others sum total 09.

TOTAL CONTRIBUTIONS (Add lines 5 through 9) 10.

SECTION D — EXTRAS

Cost of parties, gifts, similar extras 11.

SECTION E – MISCELLANEOUS

Cost of any other activities for children and youth 12.

TOTAL CHILDREN & YOUTH EXPENDITURES (Add lines, 3,4,10, 11 and 12) 13.

Please estimate the amount of money spent for administrative expenses for the district, division, county or area’s Children & Youth overhead. (postage, printing, conferences. Travel, salaries, etc.)

_____________________________________________________________________________________________________________________

PART IV $

CHILDREN AND FAMILIES AIDED DISTRICT, DIVISION, COUNTY OR AREA

These are the number of people aided through these listed intermediate levels of organizations for the Committee/Commission on Children & Youth and should NOT reflect the efforts of posts or the department. SECTION A — DIRECT AID No. of children helped by cash grants 14. No, of children given food, clothing, etc. 15.

TOTAL NUMBER OF CHILDREN DIRECTLY AIDED (Add lines 14 and I5) 16.

SECTION D — EXTRAS

No. of children given parties, gifts, similar extras 17.

SECTION E — MISCELLANEOUS

No. of children reached through other activities 18.

TOTAL NUMBER OF CHILDREN (Add lines 16, l7 and 18) 19.

Signature__________________________________ 17

PART V CHILDREN & YOUTH EXPENDITURES

These are funds expended by or through the Department Committee/Commission on Children & Youth and should NOT reflect expenditures of Posts. SECTION A— DIRECT AID Cash aid given to needy children 01. Value of goods given to children (reasonable estimate) 02.

TOTAL DIRECT AID (Add lines 1 and 2) 03.

SECTION B — CONTRIBUTIONS TO:

American Legion Child Welfare Foundation 04.

SECTION C CONTRIBUTIONS TO: United Fund 05. Red Cross 06. Children’s hospitals 07. Handicapped children (all types) 08. All others sum total 09.

TOTAL CONTRIBUTIONS (Add lines S through 9) 10.

SECTION D – EXTRAS

Cost of parties, gifts, similar extras 11.


Cost of any other activities for children and youth 12.

Please estimate the amount of money spent for administrative expenses for the department’s Children & Youth overhead. (postage, printing, conferences, travel, salaries, etc.)

TOTAL CHILDREN & YOUTH EXPENDITURES (Add lines, 3,4, 10, 11 and 12) 13.

$

PART VI CHILDREN AND FAMILIES AIDED

These are the number of people aided through the Department Committee/Commission on Children & Youth and should NOT reflect the efforts of posts or the department. SECTION A— DIRECT AID _______ No. of children helped by cash grants 14. No. of children given food, clothing, etc. 15.

TOTAL NUMBER OF CHILDREN DIRECTLY AIDED (Add lines 14 and 15) 16.

SECTION D- EXTRAS

No. of children given parties, gifts, similar extras 17.


No. of children reached through other activities 18.

PART VII

TOTAL NUMBER OF CHILDREN (Add lines 16, 17 and 18) 19.

Use additional sheets to describe in some detail a special Children & Youth activity promoted by your department.

Signature_________________________________________ 18

Consolidated Post Reporting Purpose: To report activities from posts on major National programs. Importance o f Report: Every Post should be enc ouraged to report. Activities, regardless of how big or small, help make up the overall summary of The American Legion in our communities, states, and nation. Distribution Target: The report form, stock # 30-010, a four-part snap-out form, is sent out ear ly each year…National’s target for getting them distributed i s mid-January. Extra Forms: The Department will be provided some extra forms; they should be used to replace lost/destroyed forms. Current Form Only One Authorized: From year to year, the requested information on the form will change. It is imperative for posts to use only

the current form; otherwise, National will not input the data as submitted…this will affect the percentage o f reporting Posts. Some national awards are given for 100% reporting, so the department must verify the information reported is on the proper form.

Deadline: Posts are instructed to complete and return the first two copies of the form to the department NO LATER THAN JUNE 15th. Some departments se t their ow n earlier

turn-in da te; a department can establish a different reporting period, but the National deadline date must be met.

Reporting P eriod: N ormally t he r eports should cover the reporting per iod f rom May 31 of the previous year to June 1 of the current year. Department Deadline Date: July 1

is the final date for transmitting forms to National if any Post report is to be included in the national report.

Do Not Hold: Forward t he r eports to N ational as they are received from the posts. Holding them will cause a delay i n getting the data input in a timely manner. T he final, total f igures must be available for release at the t ime of the annual National Convention. Send to: The American Legion Attn: IT/Data Services PO Box 1954 Indianapolis, IN 46206

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Department Request for National Commander’s Official Visit

Information Sheet

Purpose of Report:

To request the National Commander to visit your department

Deadline:

Mail on or before July 1

Mail to: The American Legion

Office of the National Commander

P. O. Box 1055 Indianapolis, IN 46206

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National Commander’s Official Visit Request

Department of __________________________

1st Choice 2nd Choice 3rd Choice

Requested Dates:

Event: (Specify—Conference, Convention, special visit, post visits, other)

City:

Housing: (Complete Lodging Name, Address, Phone & Fax Numbers)

Time & Place of First Scheduled Function:

Audience:

Arrival City:

Departure City:

Press Conference: _____________________________________________________________________ (Specify time, location and if television, radio, newspapers will be present.) Number of Press Kits Required: __________________ Additional Notes: ______________________________________________________________________ _____________________________________________________________________________________ Department Adjutant’s Signature ________________________________________________________

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THE SONS OF THE AMERICAN LEGION DETACHMENT OFFICERS REPORT FORM

Please fill out this report giving complete name, mailing address and zip code, directly following the election of new detachment officers. Send original to: Sons of The American Legion, National Headquarters, PO Box 1055, Indianapolis, Indiana 46206. Retain one copy for your detachment records.

(PLEASE PRINT OR TYPE ALL INFORMATION)

The following detachment officers were elected/appointed at the Detachment Convention of the Sons of The American Legion, Detachment of _____________________, on ________________

(State) (Date)

in __________________________________, and will take office on _______________________ (City, State) (Date)

DETACHMENT COMMANDER ___________________________________________________________________________

(Member ID Number, First Name, Middle Initial, Last Name)

_______________________________________________________________________________________________________ (mailing address & zip code + four)

DETACHMENT ADJUTANT_____________________________________________________________________________



_______________________________________________________________________________________________________

(email address required for Detachment Adjutants)

NAT’L EXECUTIVE COMMITTEEMAN____________________________________________________________________ (Member ID Number, First Name, Middle Initial, Last Name)


ALTERNATE NECman__________________________________________________________________________________



SAL DEPARTMENT ADVISOR __________________________________________________________________________



The above list of officers is required to be submitted to National Headquarters by NEC resolution and required by the NEC of the Sons of The American Legion. Please complete the reverse side of the form if your detachment has appointed any of the committee chairmen listed.

ATTESTED _____________________________ (Department / Detachment Adjutant)

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THE SONS OF THE AMERICAN LEGION DETACHMENT CHAIRMEN REPORT FORM

DETACHMENT CHAIRMEN ELECTED OR APPOINTED

(COMPLETE IF AVAILABLE)

DETACHMENT MEMBERSHIP CHRMN_____________________________________________________________________ (Member ID Number, First Name, Middle Initial, Last Name)

_________________________________________________________________________________________________________ (mailing address & zip code + four)

DETACHMENT VA&R CHRMN____________________________________________________________________________ (Member ID Number, First Name, Middle Initial, Last Name)

________________________________________________________________________________________________________ (mailing address & zip code + four)

DETACHMENT AMERICANISM CHRMN___________________________________________________________________



DETACHMENT CHILDREN & YOUTH CHRMN______________________________________________________________



DETACHMENT PUBLIC RELATIONS CHRMN_______________________________________________________________ (Member ID Number, First Name, Middle Initial, Last Name)


DETACHMENT COMMUNITY SERVICE CHRMN____________________________________________________________



DETACHMENT LEGISLATIVE CHRMN_____________________________________________________________________



(PLEASE PRINT OR TYPE ALL INFORMATION)

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100% Squadron Honor Ribbons Request Form Sons of The American Legion

At the Spring meeting of a special committee of the SAL in 1966, it was voted to award SAL 100% Squadron Honor Ribbons. Pursuant to Resolution NC 2-76, 100% Squadron Honor Ribbons will be awarded to squadrons which have matched or exceeded their last year’s membership by July 1 of each year. The number of SAL Squadron Honor Ribbons needed is ___________________. ________________________________ Department Adjutant Signature ________________________________ Department

Return to: John Kerestan, SAL Liaison The American Legion PO Box 1055 Indianapolis, IN 46206

RETURN THIS FORM BY JULY 1


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NATIONAL OFFICER VISITATION REQUEST FORM

Date: _______________________

The Detachment of ______________________________ extends a request for:

National Commander’s Visit SAL

Conference/Convention

Date(s)

Location of Event

Nearest Major Airport

Expected Attendance

1st Choice

2nd Choice, if unavailable, Optional

Check, if National Vice Commander visit is acceptable if Commander not available Check here, if the travel of Commander or Vice Commander’s spouse is NOT feasible for visitation based upon meeting schedules, site locations, etc.

National Vice Commander’s Visit SAL

Conference/Convention

Date(s)

Location of Event

Nearest Major Airport

Expected Attendance

1st Choice

2nd Choice, if unavailable, Optional

Visit Approved by: Visit Requested by: _______________________________ __________________________________ Department Commander or Adjutant Detachment Commander or Adjutant Please indicate the meetings that you would like the national officer to attend. The National Commander will review all requests and determine a travel schedule for the year. The departments and detachments will be notified of the meeting selected. Requests must be sent to the National SAL Liaison by October 31st for the ensuing year. NOTE: Only one National Commander and one National Vice Commander visit are authorized for each detachment, if available and cost efficient. RETURN TO: SAL Liaison, National Headquarters, The American Legion, PO Box 1055, Indianapolis, IN 46206

SAL 3-A05

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Certification of Service Record of American Legion Officials Pursuant to the action of the 13th Annual National Convention of The American Legion in Detroit, every officer of The American Legion must provide satisfactory evidence of service record establishing their eligibility to membership. This certification is to be carried out as follows:

(a) Eligibility of post officers to be submitted to the department adjutant.

(b) Eligibility of department officers to be submitted to the National Adjutant.

(c) Eligibility of national officers to be submitted to National Executive Committee.

Blanks providing for the certification of eligibility of department officers are attached for your use in preparing the certification to be forwarded to National Headquarters as soon after your department convention as possible. A sample form (yellow), providing for certification of eligibility of post officers is also attached. It is recommended you reproduce this form and submit it to all Posts in your Department for their use in certifying eligibility of Post Officers to your Department Headquarters.

DANIEL S. WHEELER

National Adjutant

SUBMIT JULY 1 OR AS SOON AFTER ELECTION OR APPOINTMENT OF DEPARTMENT OFFICERS AS POSSIBLE

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Certification of Service Record of American Legion Officials


TO THE NATIONAL ADJUTANT _____________________________ Date Pursuant to t he ac tion of t he 13 th Annual N ational C onvention of The A merican Le gion at Detroit, M ichigan, S eptember 24 , 1931, I hav e examined t he se rvice r ecord o f ea ch o f the following o fficials who hav e been dul y elected or appoi nted to se rve the D epartment of __________________ for the ensuing year: Name

Date of

Enlistment Date of

Discharge Rank and

Organization Serial

Number Commander

Vice Commander

Vice Commander

Vice Commander

Vice Commander

Vice Commander

Adjutant

National Exec. Committeeman

Alternate NEC

Historian

Chaplain

Finance Officer

Judge Advocate

Sergeant- at-arms



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Certification of Service Record of American Legion Post Officers

to the Department Adjutant


TO THE NATIONAL ADJUTANT _____________________________ Date

Pursuant to the action of the 13th Annual National Convention of The American Legion at Detroit, Michigan, September 24, 1931, I have examined the service record of each of the following officials who have been duly elected or appointed to serve Post No. _________ Department of __________________ for the ensuing year. Name

Date of

Enlistment Date of

Discharge Rank and

Organization Serial

Number

Commander

Vice Commander

Vice Commander

Adjutant

Historian

Chaplain

Finance Officer

Judge Advocate

Sergeant- at-arms



Appointment of Assistant Sergeants-at-Arms for 2010 Milwaukee, Wisconsin, National Convention

Each year, approximately 100 Legionnaires attending the National Convention act as Assistant Sergeants-at-Arms during the convention sessions. The National Commander desires that each department be represented among this group, if possible. The convention budget makes no provision for payment of any expense in connection with this assignment. Therefore, selection should be made from among those to be present at the convention in Milwaukee, Wisconsin. Those selected must attend an instructional meeting conducted by the National Sergeant-at-Arms. This meeting will be held on Monday, August 30, 2010, at 8:30 a.m., in the Frontier Airlines Center, Rooms 101A&B, Street Level. If you have Legionnaires to recommend for this assignment, please submit their name and mailing address to Marty Justis, Executive Director of the Indianapolis Office, by July 1, 2010. A letter of appointment from the National Commander will then be sent to each nominee.


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National Convention Department Parade Chairman 2010 – Milwaukee, Wisconsin

Information Sheet

To: Department Adjutants From: Joseph March, National Public Relations Director Subject: APPOINTMENT OF DEPARTMENT PARADE CHAIRMAN AND COMPLETION OF PARADE FORM Please appoint your department parade chairman and forward the attached information to him/her for completion of this form. Return the completed form by e-mail, fax or US mail to the National Public Relations office by August 6, 2010. Mail to: Fax to: The American Legion National Headquarters (317) 630-1368 Attn: Public Relations Parade Support PO Box 1055 Email to: [email protected] Indianapolis, IN 46206 (317) 630-1253 The 2010 National Convention Parade Chairman for this department is: NAME: __________________________________________________________ ADDRESS: _______________________________________________________ _______________________________________________________ Department: __________________________ Adjutant Signature _____________________

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William Randolph Hearst Americanism Trophy Competition Transmittal of Narrative Statement

Information Sheet

The winner of the annual William Randolph Hearst Americanism Trophy is selected based on information taken from a department's Consolidated Post Report forms and a narrative of not more than 500 words to support a department Americanism program. The following information is necessary to be considered for this year's competition. 1) The number of posts in your department as of March 1.

2) A narrative statement not less than 200 nor more than 500 words supporting

your Americanism programs. (Many departments assign this responsibility to the department Americanism chairman.)

In April, the Director of the Americanism and Children & Youth Division made a mailing to department adjutants with a copy to department Americanism Chairmen reminding departments of the deadline and requesting their narrative statement. This information must reach the Americanism and Children & Youth Division at National Headquarters no later than July 15.

Americanism and Children & Youth Division Mail to:

The American Legion P.O. Box 1055

Indianapolis, Indiana 46206

31

Paul H. Griffith Annual ROTC Trophy Information Sheet

Purpose of Report: To provide necessary data to determine an annual winner of the Paul H. Griffith ROTC Trophy. T he trophy will be awarded annually to thedepartment of The American Legion giving the most support to the ROTC programs of the military services. Judging will be based on the percentage of American Legion ROTC medals provided as compared to the total number of ROTC units (high schools, colleges and universities) located within the state. All medals are awarded between July 1 of the previous year and June 30 of the current year should be included in the report. Credit in the judging is also given to participation by American Legion representatives in Award Day ceremonies. Additional credit may be gained by indicating any department scholarship or award initiatives which serve to further ROTC goals. Deadline: July 15 Mail to: Two copies of the report form should be completed: one mailed to the National Security-Foreign Relations Division, 1608 K Street, N.W., Washington, DC 20006. The second copy should be retained for department records.

32

PAUL H. GRIFFITH ANNUAL ROTC TROPHY REPORT

____________________________ ________________________ Department Date

1. Number and types of ROTC medals presented by your department and/or Post during reporting period to which schools, colleges and universities located in your state.

2. Awards a. General Military Excellence Award:

Gold Silver Bronze

b. Scholastic Excellence Award:

Gold Silver Bronze

3. Total number of ROTC units to which these medals were presented: _____ High Schools _____ Colleges/Universities 4. Total number of occasions American Legionnaires participated in Award Ceremonies: _____ High Schools _____ Colleges/Universities __________________________ _________________________

Department Adjutant Department Adjutant Signature

NOTE: All medals awarded and participation by American Legion representatives between July 1 of the previous year and June 30 of the current year should be included in this report. Please return your completed form by July 15 to:

National Security/Foreign Relations Division The American Legion

1608 K Street, NW Washington, DC 20006


33

Annual Blood Donor Report

Information Sheet

Purpose of Report National Commander's Blood Donor Awards--one for the

: To provide data necessary for determining winners of two

department with the highest percentage of post participation and the other for the greatest percentage of membership participation by departments. Deadline:

Mail by July 15.

Mail to: The American Legion

National Security-Foreign Relations Division

1608 K Street, N.W. Washington, DC 20006 Mail one copy and retain one for your files.

34

Commander’s Annual American Legion

Blood Donor Award Form

DEPARTMENT _______________________ DATE _____________________ Number of Posts Participating In Blood Program _______________ Number of Posts in Your Department _______________ *Percentage _______________ Number of Legionnaires Participating in Blood Program _______________ American Legion Holiday Blood Drive Yes No

Did your Department Participate Last Year? Yes No

Did your Department Participate This Year? Yes No

Name and address of your current Department Blood Chairman and/or Civil Defense

Chairman____________________________________________________________

____________________________________________________________________ _______________________________ Typed Name of Department Adjutant _______________________________ Signature of Department Adjutant NOTE:

A. Certificates of Recognition (Department and Post) and Blood Donor Emblems (1 pint, 1 quart,1-2-3-4-5 gallons), can be purchased through the National Emblem Sales Division, 5745 Lee Road, Indianapolis, IN 46216.

B. Please return your completed form by July 15 to: Director, National Security-Foreign Relations Division, The American Legion, 1608 K Street, N.W., Washington, DC 20006.

C. Certificates of Recognition (Department and Post) and Blood Donor Emblems (1 pint, 1 quart,1-2-3-4-5 gallons), can be purchased through the National Emblem Sales Division, 5745 Lee Road, Indianapolis, IN 46216.

D. Please return your completed form by July 15 to: Director, National Security-Foreign Relations Division, The American Legion, 1608 K Street, N.W., Washington, DC 20006.

*Percentage will be figured by National Headquarters.

35

Americanism Citation Winners Department Transmittal Form

Information Sheet

Purpose: To certify winners of Certificates of Distinguished and Meritorious Service in connection with the annual Consolidated Post Reports; and to determine posts eligible for Annual Americanism Citations. Deadline: Mail requisition to reach National Headquarters by July 31. IMPORTANT: If citations are needed for presentation at your departmentconvention, PLEASE allow 15 business days prior to the date required. This will allow us to save overnight express charges and better serve you! Mail to: Americanism and Children & Youth Division, The American Legion, P.O. Box 1055, Indianapolis, Indiana 46206. The requisition follows. Mail the original and retain one copy.

36

Requisition for Americanism Citations

Department ____________________________

To: The American Legion Americanism and Children & Youth Division P. O. Box 1055 Indianapolis, Indiana 46206 Attached are the annual Consolidated Post Reports for those posts certified to receive the following two citations: CERTIFICATE OF DISTINGUISHED SERVICE goes to: _________________________________ Post No. __________________ for having the most outstanding report in this department. CERTIFICATE OF MERITORIOUS SERVICE goes to:

______________________________________ Post No. ____________________ for having the second most outstanding report in this department.

ANNUAL AMERICANISM CITATIONS

Please ship at once _____________ annual Americanism Citations for creditable Americanism programs. The citations will be signed by the appropriate national officers. The department will complete the forms for those posts selected to receive them and see that they are presented to the winning posts. ___________________________________________

(signed)

___________________________________________ (street address – UPS shipping address)

_______________________________________ (city, state, zip code)

DEADLINE DATE - JULY 31

37

Office of the National Historian Histories and Contests

For Information Only

Following this page are the four certification forms, which must be submitted along with the appropriate history contest book(s) for Scrapbook/Yearbook and History contests. Please mail completed History Certification Forms by September 15 to:

The National Historian c/o The Library The American Legion National Headquarters 700 North Pennsylvania Street Indianapolis, IN 46204

As a convenience to you, the history book itself can be hand-carried to National Headquarters anytime before the October meetings. However, we ask that each completed certification form is mailed into National Headquarters not later than September 15.

Information about these contests can be found in the Officer’s Guide and Manual of Ceremonies.

38

National One-Year Department Narrative Contest Certification Form

INSTRUCTIONS: COMPLETE THIS FORM AND ATTACH SECURELY TO THE ENTRY SUBMITTED WITH A "SPRING TYPE" BINDER CLIP. DO NOT PASTE IN ENTRY.

THIS IS A ONE-YEAR: DEPARTMENT NARRATIVE THIS ENTRY HAS ____________ VOLUME(S) FOR THE CONTEST AS INDICATED ABOVE. NAME OF DEPARTMENT: NAME OF DEPARTMENT HISTORIAN: NAME OF COMPILER IF DIFFERENT FROM HISTORIAN: FULL ADDRESS: ___________________________________________________________________________________TEL:

DEPARTMENT CERTIFICATION

THE DEPARTMENT OF _____________ CERTIFIES THAT THIS NARRATIVE IS AN ENTRY FOR THE CONTEST BEING CONDUCTED BY THE NATIONAL HISTORIAN THIS YEAR AT NATIONAL HEADQUARTERS. DEPARTMENT ADJUTANT: ____________________________________________DATE CERTIFIED: NO NARRATIVE WILL BE CONSIDERED BY THE CONTEST JUDGES UNLESS THE ENTRY IS ACCOMPANIED BY THIS NATIONAL CONTEST CERTIFICATION FORM AND COMPLETED. A BOOK ENTERED IN THE WRONG CATEGORY WILL BE DISQUALIFIED.

NATIONAL HISTORIAN NATIONAL HEADQUARTERS

THE AMERICAN LEGION 700 PENNSYLVANIA STREET

INDIANAPOLIS, INDIANA 46204

ENTRY NUMBER: DN-_________________ (NATIONAL HISTORIAN USE ONLY)

TELEPHONE: 317 630-1358/FAX: 317 630-1241/email: [email protected]

39

National One-Year Post Narrative Contest Certification Form

INSTRUCTIONS: COMPLETE THIS F ORM AN D ATTACH SECURELY T O THE ENTRY SUBMITTED WITH A "SPRING TYPE" BINDER CLIP. DO NOT PASTE IN ENTRY. THIS IS A ONE-YEAR: POST NARRATIVE

THIS ENTRY HAS ____________ VOLUME(S) FOR THE CONTEST AS INDICATED ABOVE.

POST NAME AND NUMBER: _____________________________________________________

STREET ADDRESS:____________________________________________________________

CITY: ________________________________STATE: ___________ ZIP CODE: __________

NAME OF POST HISTORIAN: ____________________________________________________

FULL ADDRESS: ______________________________________________________________

TELEPHONE:: _____________ NAME OF COMPILER IF DIFFERENT FROM HISTORIAN: ____________________________ FULL ADDRESS: ______________________________________________________________

TELEPHONE: _________________________________________________________________


THE DEPARTMENT OF _____________ CERTIFIES THAT THIS NARRATIVE IS AN ENTRY FOR THE CONTEST BEING CONDUCTED BY THE NATIONAL HISTORIAN THIS YEAR AT NATIONAL HEADQUARTERS. DEPARTMENT HISTORIAN: __________________________ DATE CERTIFIED: ___________ NO NARRATIVE WILL BE CONSIDERED BY THE CONTEST JUDGES UNLESS THE ENTRY IS ACCOMPANIED BY THIS NATIONAL CONTEST CERTIFICATION FORM AND COMPLETED. A BOOK ENTERED IN THE WRONG CATEGORY WILL BE DISQUALIFIED.




ENTRY NUMBER: PN________ (NATIONAL HISTORIAN USE ONLY) TELEPHONE: 317-630-1358/FAX: 317-630-1241/EMAIL:[email protected]

40

National One-Year Department Scrapbook/Yearbook Contest Certification Form


THIS IS A ONE-YEAR: DEPARTMENT SCRAPBOOK/YEARBOOK THIS ENTRY HAS ____________ VOLUME(S) FOR THE CONTEST AS INDICATED ABOVE. NAME OF DEPARTMENT: _______________________________________________________ NAME OF DEPARTMENT HISTORIAN: ___________________________________________ NAME OF COMPILER IF DIFFERENT FROM HISTORIAN: ___________________________ FULL ADDRESS: ________________________________________________________________________ TELEPHONE: _________________________________________________________________


THE D EPARTMENT OF _____________ C ERTIFIES THAT THIS SC RAPBOOK/YEARBOOK I S AN E NTRY F OR THE CONTEST B EING C ONDUCTED B Y T HE NA TIONAL HI STORIAN THIS YEAR AT NATIONAL HEADQUARTERS. DEPARTMENT ADJUTANT: ___________________________ DATE CERTIFIED ___________ NO SC RAPBOOK/YEARBOOK WILL BE C ONSIDERED BY T HE C ONTEST JU DGES U NLESS THE ENTRY IS ACCOMPANIED BY THIS NATIONAL CONTEST CERTIFICATION FORM AND COMPLETED. A BOOK ENTERED IN THE WRONG CATEGORY WILL BE DISQUALIFIED.




ENTRY NUMBER: DY-_________________ (NATIONAL HISTORIAN USE ONLY) TELEPHONE: 317-630-1358/FAX: 317-630-1241/email: [email protected]

41


National One-Year Post Scrapbook/Yearbook Contest Certification Form


THIS IS A ONE-YEAR: POST SCRAPBOOK/YEARBOOK THIS ENTRY HAS ____________ VOLUME(S) FOR THE CONTEST AS INDICATED ABOVE. POST NAME AND NUMBER______________________________________________________

FULL ADDRESS _______________________________________________________________ NAME OF POST HISTORIAN: ___________________________________________________

FULL ADDRESS: ________________________________________________________________________ TELEPHONE: _________________________________________________________________ NAME OF COMPILER IF DIFFERENT FROM HISTORIAN: _____________________________

FULL ADDRESS: _______________________________________________________________

TELEPHONE: _________________________________________________________________


THE D EPARTMENT OF _____________ C ERTIFIES THAT THIS SC RAPBOOK/YEARBOOK I S AN E NTRY F OR THE CONTEST B EING C ONDUCTED B Y T HE NA TIONAL HI STORIAN THIS YEAR AT NATIONAL HEADQUARTERS. DEPARTMENT HISTORIAN: ___________________________ DATE CERTIFIED ___________ NO SC RAPBOOK/YEARBOOK WILL BE C ONSIDERED BY T HE C ONTEST JU DGES U NLESS THE ENTRY IS ACCOMPANIED BY THIS NATIONAL CONTEST CERTIFICATION FORM AND COMPLETED. A BOOK ENTERED IN THE WRONG CATEGORY WILL BE DISQUALIFIED.




ENTRY NUMBER: DY-_________________ (NATIONAL HISTORIAN USE ONLY) TELEPHONE: 317-630-1358/FAX: 317-630-1241/email: [email protected]

42


AUGUST 2010

TABLE OF CONTENTS

National Convention Resolution Form for Department Use 44

Committee Chairman Report 48

Convention Committee Meeting Locations 52

Membership Target Dates and Awards Point Program Information 53

VA&R Citations for Meritorious Service 56

Membership Star Awards 57

Special Children & Youth Citation Order Form 58

Children & Youth Certificate of Meritorious Service Order Form 61

Children & Youth National Achievement Reporting Award Order Form 63

Children & Youth Annual Citation Order Form 65

William F. Lenker National Service Trophy 67

43

[The following is a hardcopy of the email instructions for submitting resolutions for the National Convention. This covers the email template that you will have received around May 15.] Template for Department Resolutions 2010 National Convention – Milwaukee, Wisconsin Dear Department Adjutant: With this email is a template created using Microsoft Word for Windows. Please use the template so that your submission of resolutions for the National Convention can be easier, more economical, and more quickly processed. This procedure has worked very well in the past. To begin the process, open the file of the attachment by double-clicking the icon. Click on your menu at File, choose Save As, select as file type (just below the file name box) Document Template, name the file as you wish in the box just above, and finally click Save. This should place the file in your template folder. Close out the file. In MSWord you should be able to choose File, New, and then click on the icon for the file you just saved, which creates a new unnamed document. Once the new document is open, click at the point “start here” on the form. When finished keyboarding the text of your resolution, double-click in the light shaded area at the bottom of the form (in the footer) and add your name and department. You will not be able to close and save the file unless you rename it. Please include your department in such a file name (e.g. TX1, with the second Texas file named TX2). I suggest saving the file(s) to your C: drive. Please send the resolutions as they are completed at the end of your work day. There is no need for them to be held back and sent to National Headquarters all together at the same time. To electronically send that file to National Headquarters, use your email program. In the address area use To: [email protected] and place in the area cc: [email protected]. Then add the resolution file you created in the text area using the Insert menu option at the top of the form, browsing in your C: drive for the resolutions that you created. Click on and insert each resolution that you want to send in. You will receive an acknowledgement as soon as it is read via email and a printout of the resolutions on paper will be sent to you in a few days via the US mail. If there are any problems, please contact Howard Trace at 317 630-1356 or [email protected]. If you must submit the resolutions on paper, use the enclosed paper resolution form and attach the transmittal as in previous years. Reproduce this form as required for the number of resolutions that you are submitting. Any department adjutant who would like to receive the file by disk or as a paper copy instead of an email attachment will be able to request it. Request WordPerfect or Macintosh files if you use those systems.

Sincerely,

Daniel S. Wheeler National Adjutant

44




TO: Howard Trace, Liaison to Resolutions Assignment Committee of the National Convention - The American Legion National Headquarters, Indianapolis, Indiana FROM: DEPARTMENT ADJUTANT OF ________________________________________________________ RE: TRANSMITTAL OF NATIONAL CONVENTION RESOLUTIONS FORMS Enclosed are [ ] Resolutions adopted by the Department Convention which are to be referred by the Resolutions Assignment Committee to the proper Convention Committee at the 92nd Annual National Convention of The American Legion to be held in Milwaukee, Wisconsin on August 31, September 1, 2, 2010. An additional [ ] Resolutions will be forthcoming. After proper assignment, please forward to us a copy of all Resolutions submitted, indicating the register number, title and Committee assignment.

DEPARTMENT ADJUTANTS - PLEASE NOTE 1. Only one copy of each Resolution should be reviewed for errors and returned to National Headquarters as error free

as possible. Only the form sent to you by National Headquarters with the upcoming National Convention to be held in Milwaukee is to be used. We encourage you to use the resolution form computer file template that is sent to you via email instead of printing the resolution on paper. We would like to see each resolution sent to national headquarters via email as an attachment.

2. All regulations on the last page of the Resolution Form should be observed in full. The correct Resolving Clause

(using the convention business session dates - those at the top of the Resolution form) follows -

RESOLVED, By The American Legion in National Convention assembled in Milwaukee, Wisconsin, August 31, September 1, 2, 2010, That —

If the Resolving Clause is not stated as above, it necessitates the rewriting of the Resolution.

3. Each Resolution form and any subsequent pages submitted on paper must be signed with the department name typed

next to the adjutant’s signature. If the email version is submitted via the Internet, the name of the adjutant and the department must be added at the bottom of the form in the template area by double clicking; a signature is not required.

4. Do not fill in the Resolution number, subject, or referred to committee that is found at the top of the form. 5. Only if using a paper resolution form: use additional official forms for extra pages, numbering each page and

stapling together as one set. Do not use any forms from a previous year’s convention. 6. Resolutions are to be sent to the attention of the National Adjutant as soon as possible following the close of your

Department Convention. Much time is involved in processing the many Resolutions for the National Convention—thus our request for an early transmittal.

7. In accordance with the National Constitution and By-Laws, Constitutional Amendments must be forwarded to the

National Adjutant in sufficient time to reach him by Wednesday, August 11, 2010. All other National Convention Resolution forms must reach him by Tuesday, August 17, 2010

.

8. Resolutions that do not reach us in time to process for National Convention may be resubmitted by the Department Adjutant to the National Executive Committee using the NEC computer template form.

45

Start Here

46

REGULATIONS Based on the Uniform Code of Procedure for the Organization of National Conventions of The American Legion, adopted by the National Executive Committee at its October 1956 meeting, the following regulations have been established for the procedure of convention resolutions: 1. Each must emanate from a department after favorable action by a department convention or from the National

Executive Committee, or from any Convention Standing or Special Committee. Resolutions submitted in advance of the convention by departments and the National Executive Committee shall be filed with the national adjutant, who shall refer them to the Resolutions Assignment Committee.

2. The National Adjutant shall maintain a convention register of all resolutions received, assigned and processed which

shall identify each resolution by number, indicating the committee to which the resolution was referred and the originating source.

In submitting resolutions, the following points should be carefully observed: a. A resolution shall deal with only one subject. Do not attempt to deal with more than one subject in the

RESOLVING clauses. b. All local RESOLVING clauses are to be omitted, substituting therein a clause resolving national action, i.e. the

resolution as submitted should be worded for the National Convention as follows:

RESOLVED, By The American Legion in National Convention assembled in Milwaukee, Wisconsin, August 31, September 1, 2, 2010, That —

If the resolving clause is not stated as above (using convention business session dates) it necessitates having to re-write the resolution to show the proper resolving clause.

c. Each resolution is to be worded in full, including all WHEREAS clauses as well as the RESOLVING clauses. d. Each resolution is to be signed in black ink and the originating source clearly typewritten or indicated, unless it is

submitted as a computer file. Then the originating source is to be placed in the footer of the form. 3. In accordance with Resolution No. 21, adopted by the National Executive Committee in regular meeting assembled on

May 4-5, 1960, each resolution should be supported by the identification of the individual or group originating the resolution, and also by a written statement or brief containing the supporting arguments in favor of the action sought, and clearly establishing the material relevance of the subject to the purpose for which The American Legion was formed.

4. In accordance with Resolution No. 50, adopted by the National Executive Committee in regular meeting assembled on

May 5-6, 1965, resolutions adopted by department conventions and destined for consideration by the National Convention shall be forwarded to the National Adjutant, to be in his hands fourteen (14) days prior to the opening session of the National Convention. The only exception to this provision shall be in instances where departmentconventions are held at such time that it becomes physically impossible to comply with this provision, in which instances, the resolutions shall be forwarded to the National Adjutant immediately upon the adjournment of the department convention.

47

COMMITTEE CHAIRMAN REPORT

Chairmen of all department committees appointed for the coming year should be reported to National Headquarters as soon after their appointment as possible. The following form should be used for this purpose. Send original to:

The Library The American Legion P. O. Box 1055 Indianapolis, Indiana 46206

If any chairmanship on the form is not authorized for your department, write “NA” (meaning “not applicable”) on the line. If some appointments have not yet been made but will be made at a later date, note that fact on the appropriate line with an entry such as “Will be appointed about September 15” or “Appointment to be confirmed by DEC October 1.” Also note that if you appoint someone to an office or position that is unique to your department (e.g. Chairman of History Committee), that information will not be added to the computerized Prominent Legionnaire record of that individual. However, such offices should be added by the individual to the Biographical Form.

MAIL AS SOON AS DEPARTMENT COMMITTEES ARE APPOINTED

48

Committee Chairmen Report

The American Legion National Headquarters Indianapolis, Indiana

Return original and one copy to National Headquarters Library. The address in each case should be the designation to which appropriate Legion communications are to be sent. Please keep National Headquarters informed of all changes in names and addresses of department chairmen as they may occur throughout the year.


The following have been appointed to serve for the Department of _____________ for the year _________ effective ___________

Chairman of

. (Failure to complete any of the appointments listed below will indicate to National Headquarters that your department does not have such a program.)

Name Member ID No. Street or Box City, State, ZIP Phone (indicate if

Home, Work or Cell Email

AMERICANISM

Boy Scouts

Boys State

Boys State Director

CFA

Counter- Subversive

Education & Scholarship

Legion Baseball

Oratorical Contest

Shooting Sports

49

Chairman of Name Member ID No. Street or Box City, State, ZIP Phone (indicate if


Other

CHILDREN & YOUTH

Bonded Child Welfare

CONVENTION

ECONOMIC

Employment

Homeless Veterans Task Force

Housing Committee

Veterans Preference

FINANCE

FOREIGN RELATIONS

POW/MIA

INTERNAL AFFAIRS

Constitution & By-Laws

Trophies & Awards

LEGISLATIVE

MEMBERSHIP

PUBLICATIONS

PUBLIC RELATIONS

50

Chairman of Name Member ID No. Street or Box City, State, ZIP Phone (indicate if


REHAB (or Veterans Affairs and Rehab)

Graves Registration

SECURITY

Aerospace

Blood Donor

Conservation of Natural Resources (Energy)

General Security

Homeland Security/ Civil Preparedness

Law and Order

Merchant Marine

Military Affairs

Naval Affairs

Department Adjutant (signature) Department Date

51

Convention Committee Meeting Locations 2010 Milwaukee National Convention

COMMITTEE # OF MEMBERS PER DEPARTMENT

FIRST MEETING TIME (subsequent meeting to be held at the call of Chairman)

AMERICANISM One Delegate August 29, 2010 – 8:30 a.m. Hilton - Regency Ballroom (5th floor)

CHILDREN & YOUTH One Delegate August 29, 2010 – 9:00 a.m. Frontier Airlines Center - Room 103C (street level)

CONSTITUTIONAL AMENDMENTS One Delegate August 29, 2010 – 9:00 a.m. Hyatt Regency – Gilpatrick Room (1st floor)

CREDENTIALS AND INTERNAL AFFAIRS Credentials and Other Internal Matters Membership

One Delegate

One Delegate

August 29, 2010 – 9:00 a.m.

Hilton – Walker Room (4th floor)

August 29, 2010 – 9:00 a.m. Hilton – Mitchell Room (4th floor)

ECONOMIC Employment & Veterans Preference Other Economic Matters

One Delegate

One Delegate

August 29, 2010 – 9:00 a.m.

Frontier Airlines Center – Room 102C (street level)

August 29, 2010 – 9:00 a.m. Frontier Airlines Center – Room 102C (street level)

FINANCE One Delegate August 29, 2010 – 9:00 a.m. Frontier Airlines Center – Room 102A (street level)

FOREIGN RELATIONS One Delegate August 29, 2010 – 8:30 a.m. Hilton – Empire Ballroom (upper lobby)

LEGISLATION AND RULES One Delegate August 29, 2010 – 10:00 a.m. Hilton – Oak Room (5th floor)

SECURITY JOINT MEETING (includes Aerospace, Homeland Security & Civil Preparedness, Law & Order, Merchant Marine, Military and Naval)

August 29, 2010 – 9:00 a.m. Hilton – Crystal Ballroom (5th floor)

Aerospace One Delegate August 29, 2010 – immediately following joint meeting Frontier Airlines Center – Room 103A (street level)

Homeland Security & Civil Preparedness

One Delegate August 29, 2010 – immediately following joint meeting Frontier Airlines Center – Room 103B (street level)

Law & Order One Delegate August 29, 2010 – immediately following joint meeting Frontier Airlines Center – Room 103D (street level)

Merchant Marine One Delegate August 29, 2010 – immediately following joint meeting Frontier Airlines Center, Room 103E (street level)

Military One Delegate August 29, 2010 – immediately following joint meeting Frontier Airline Center, Room 102D (street level)

Naval One Delegate August 29, 2010 – immediately following joint meeting Frontier Airlines Center, Room 102E (street level)

VETERANS AFFAIRS & REHABILITATION

August 29, 2010 – 9:00 a.m. Hilton – Monarch Ballroom (upper lobby)

Claims & Rating One Delegate August 29, 2010 – 9:30 a.m. Hilton – Monarch Ballroom (upper lobby)

Hospital and Medical Services One Delegate August 29, 2010 – 9:30 a.m. Hilton – Juneau Room (5th floor)

NATIONAL MEMBERSHIP AWARDS

A. INDIVIDUAL AWARDS 1. Gold Brigade Recruiter - May Target Date 2. Silver Brigade Recruiter - May Target Date 3. Department Recruiter of the Year - May Target Date 4. National Recruiter of the Year - May Target Date

5. Pioneer Award - anytime during the year 6. District Commander “100 %” Pin - anytime during the year 7. New Post Development Pin – anytime during the year

B. POST AWARDS 1. Post Honor Ribbon - December 31 2. Certificate of Meritorious Service - December 31 3. Five or More Consecutive Years All-Time High Post Award 4. Pioneer Award – anytime during the year 5. Post Revitalization Recognition Letter – anytime during the year C. DISTRICT AWARDS 1. District Commander Race-to-the-Top - March 31 2. District Commander Achievement Award - May Target Date 3. District Commander New Post Achievement Award - May Target Date 4. District Honor Ribbon - May Target Date D. DEPARTMENT AWARDS 1. Membership Target Dates 2. General John J. Pershing Honor Award - December 31 3. Henry D. Lindsley Trophy Award - March 31 4. North Carolina Trophy Award - March 31 5. Department Commander of the Year Award - May Target Date 6. 100 percent Department Competition - May Target Date 7. National Convention Parade Position and Convention Hall Seating - June 8. O. L. Bodenhamer Trophy Award - June 9. National Convention Delegate Strength - Delegate Strength Target Date 10. Department Commander “All-Time High” Award - Delegate Strength Target Date 11. Department Honor Ribbon - September Target Date 12. Five or More Consecutive Years All-Time High Department Award - December 31 13. National Convention Housing - May Target Date 14. General Henri Gouraud Trophy Award

15. Department “ALL TARGET DATE” Recognition

53

2010 - 2011 NATIONAL MEMBERSHIP TARGET DATES

EARLY BIRD/NEF KICKOFF *SEPTEMBER 9, 2010 50% FALL MEETINGS OCTOBER 20, 2010 55% VETERANS DAY NOVEMBER 17, 2010 65% PEARL HARBOR DAY *DECEMBER 8, 2010 75% MID-WINTER JANUARY 20, 2011 80% PRESIDENT’S DAY *FEBRUARY 9, 2011 85% LEGION BIRTHDAY MARCH 9, 2011 90% CHILDREN & YOUTH *APRIL 13, 2011 95% ARMED FORCES DAY MAY 11, 2011 100% DELEGATE STRENGTH 30 DAYS PRIOR TO NATIONAL

CONVENTION Target dates fall on the second Wednesday of the month unless there is a holiday on that day or at the beginning of that week. Due to the Fall Meetings, the October target date will be on the third Wednesday of the month. Since Veterans Day is used as a membership round-up date, the November target date will be on the third Wednesday of the month. To maximize the January renewal notice, the January target date will be on the third Thursday (Martin Luther King, Jr. Holiday) of the month. *This date is also a renewal notice cutoff date.

54

TARGET DATE AWARDS POINT PROGRAM The department commander an d t he department membership chairman may earn Visa gift cards of up to $1,000.00, based on a points system for meeting the national target dates and other target areas. However, the department must accomplish its year’s goa l b y t he M ay t arget da te, us ing t raditional m ethods, be fore be coming eligible for rewards. The membership office will record traditional accomplishments on the transmittals

received and processed at national by the close of the target date business day.

POINTS KEY

TARGET I (September) (50%) 5,000 points

TARGET II (October) (55%) 5,500

TARGET III (November) (65%) 6,500 TARGET IV (December) (75%) 7,500 TARGET V (January) (80%) 8,000

TARGET VI (February) (85%) 8,500

TARGET VII (March) (90%) 9,000

TARGET VIII (April) (95%) 9,500

TARGET IX (May) (100%) 10,000

Departments should remember to place particular emphasis on renewing

existing members as well as actively recruiting new members throughout the year.

For complete information on the National Awards Points Program, target dates, and information on other important membership goals and dates other than these target dates, see the National Awards Points Program Manual available from [email protected].

55


VA&R Citations for Meritorious Service

Information Sheet

Each year, the National V eterans Affairs and Rehabilitation C ommission joins with the departments of The American Legion to acknowledge the contributions of post service officers and others to the rehabilitation program. This is done through the award of the "CITATION FOR MERITORIOUS SERVICE." All departments are URGED

to participate in this endeavor to pay tribute to those Legionnaires whose untiring efforts have meant so much to the success of our rehabilitation program. It i s suggested t hat where possible t he presentation of these c itations be made a feature of department conventions, service o fficers schools, or department conferences.

In order that sufficient time may be allowed to prepare these citations, it is requested that the name be submitted as soon as possible. Please include with each a br ief summary of the nominee's activities during the period on w hich his or her selection is based. Would you also provide us with the date and place of the pr esentation, so that the citation(s) ca n be prepared and mailed, as you direct, in time for presentation. Your cooperation in submitting the nominations at this time will be greatly appreciated. Mail nominations to: Veterans Affairs and Rehabilitation Commission

Director

The American Legion 1608 K Street, N.W. Washington, DC 20006

56

2011 Membership Star Awards

2011 Membership Star Award orders must by placed by September 15, 2010. The orders will be delivered December 2010. Both Plain and Wreath Membership Stars are available. Please see below for 2010 pricing. Membership Star Awards are not kept as a stock item. If your order is placed after September 15, 2010, a minimum order quantity and price increase may be applicable.

ORDER FORM 2011 Membership Star Awards

Plain Membership Stars 2011

Bronze qty. x $1.60/ea. = Item Cost

Silver qty. x $1.60/ea. = Item Cost

Gold qty. x $1.60/ea. = Item Cost

Wreath Membership Stars 2011

Silver qty. x $1.90/ea. = Item Cost

Gold qty. x $1.90/ea. = Item Cost

TOTAL qty. TOTAL COST

Department will be invoiced for actual shipping charges

Ship & Bill To:

The American Legion Department of

Street Address

City, State, Zip

Attention

Authorized Signature

Send Completed Orders To: American Legion Emblem Sales

Attn: Special Orders Representative P.O. Box 1050

Indianapolis, IN 46206 FAX: 317-630-1250

57

Special Children & Youth Citation Order Form

Information Sheet

Purpose of To recognize the three most outstanding Children & Youth Citation: programs submitted by posts for each district. Awards will

be given in four distinct membership categories. Award: A beautiful citation signed by the National Commander

and the National Children & Youth Chairman. Deadline: Mail on or before September 1. Mail to: National Commission on Children & Youth The American Legion P.O. Box 1055 Indianapolis, IN 46206

58

Requisition for Special Citations for Most Outstanding District Children & Youth Work

TO: National Commission on Children & Youth Date______________________ The American Legion P.O. Box 1055 Indianapolis, Indiana 46206 This is to certify that under provisions of Res. #558, 32nd National Convention, and Res. #132, 34th National Convention, the posts listed below have been selected to receive the Special Children & Youth Citation for Most Outstanding Children & Youth Work by reason of having submitted the most outstanding Children & Youth report in four categories of membership in the District in which the post is located. _______________________________

(Signature) PLEASE SHIP TO: ___________________________________________________ Name and Title ___________________________________________________ Street Address ___________________________________________________ City, State, ZIP Code

DEADLINE DATE FOR ORDERING IS SEPTEMBER 1 ************************************************************************************************************* District Category I Post Name & No._____________________________

#______ 15 - 99 members City________________________________________

Category II Post Name & No.____________________________

100 - 299 members City_______________________________________

Category III Post Name & No.____________________________

300 - 499 members City_______________________________________

Category IV Post Name & No.____________________________

500 and over members City_______________________________________

59

Children & Youth Special Citation Order Form - continued (please copy this sheet for additional pages)

District Category I Post Name & No._____________________________

#______ 15 - 99 members City________________________________________


100 - 299 members City_______________________________________


300 - 499 members City_______________________________________



************************************************************************************* District Category I Post Name & No._____________________________

#______ 15 - 99 members City________________________________________


100 - 299 members City_______________________________________


300 - 499 members City_______________________________________




60

Children & Youth Certificate of Meritorious Service

Order Form

Information Sheet

Purpose of To recognize the four most outstanding Children & Youth programs Certificate: submitted by posts in your department. Awards will be given in four

distinct membership categories. Award: A beautiful certificate signed by the National Commander and the

National Children & Youth Chairman. Deadline: Mail on or before September 1. Mail to: National Commission on Children & Youth The American Legion P.O. Box 1055 Indianapolis, Indiana 46206

61

Requisition for Certificate of Meritorious Service

Date __________________________ TO: National Commission on Children & Youth The American Legion P.O. Box 1055 Indianapolis, Indiana 46206 This is to certify that: Category I (15-99 members) Post Name ____________________________

Post No. ______________________________

City______________________State ________

Category II (100-299 members) Post Name ____________________________

Post No. ______________________________

City______________________State ________

Category III (300-499 members) Post Name ____________________________

Post No. ______________________________

City______________________State ________

Category IV (500 & over members) Post Name ____________________________

Post No. ______________________________

City______________________State ________ have been selected to receive a Certificate of Meritorious Service for the Department of _______ for having conducted the most outstanding Children & Youth programs within the department. ______________________________ Signature Please Ship to: ______________________________ Name & Title ______________________________ Street Address _______________________________ City, State, Zip


DEADLINE DATE FOR ORDERING

IS SEPTEMBER 1.

62

Children & Youth National Achievement Reporting Award

Order Form

Information Sheet

Purpose of For districts in your department that achieve 100 percent Award: Post Children & Youth Reporting. Award: A beautiful certificate signed by the National Commander and the National Children & Youth Chairman. Deadline: Mail on or before September 1. Mail to: National Commission on Children & Youth The American Legion P.O. Box 1055 Indianapolis, Indiana 46206

63

Requisition for National Achievement Award for 100 Percent Reporting Districts

Date___________________________ To: National Commission on Children & Youth The American Legion P.O. Box 1055 Indianapolis, Indiana 46206 This is to certify that under the provisions of National Executive Committee Resolution No. 4, October 6-8, 1965, the following districts are certified to have obtained 100 percent Post Children & Youth Reporting.

__________________________ Signature

PLEASE SHIP TO: ___________________________________________________

Name and Title ___________________________________________________ Street Address

___________________________________________________ City, State, ZIP Code District No. Name of district Children & Youth chairman or district commander

(Please indicate which) _______ _____________________________________________________

_______ _____________________________________________________

_______ _____________________________________________________

_______ _____________________________________________________

_______ _____________________________________________________

_______ _____________________________________________________

_______ _____________________________________________________

_______ ____________________________________________________________


DEADLINE FOR ORDERING

IS SEPTEMBER 1

64

Annual Children & Youth Citations Order Form

Information Sheet

Purpose of To recognize any post in your department that has reported an Citation: outstanding Children & Youth program for the year. Award: A beautiful citation signed by the National Commander and the National Children & Youth Chairman. Deadline: Mail on or before September 1. Mail to: National Commission on Children & Youth The American Legion P.O. Box 1055 Indianapolis, Indiana 46206

65

Requisition for Annual Children & Youth Citation for Outstanding Children & Youth Work

Date: ________________________

TO: National Commission on Children & Youth The American Legion P.O. Box 1055 Indianapolis, Indiana 46206 Please ship at once _________________________Annual Children & Youth Citations for outstanding Children & Youth work. Please have the citations signed by the appropriate national officers. The department will complete the forms for those posts selected to receive them and see that they are presented to the winning posts.

__________________________ (Signature)

PLEASE SHIP TO: ______________________________________________________ Name and Title ______________________________________________________ Street Address ______________________________________________________ City, State, Zip code

DEADLINE DATE FOR ORDERING IS SEPTEMBER 1

66

Rules Governing Award of the William F. Lenker National Service Trophy

(as revised by Res. 20, NEC, May 1-2, 1968)

AND (Res. 4, NEC, October 17-18, 1990)

(Res. 2, NEC, OCTOBER 18-19, 2006)

The William F. Lenker National Service Trophy is to be awarded annually to the

department of The American Legion excelling in welfare and rehabilitation work for war veterans and their dependents; providing, that the membership of that department shall be no less than 80 percent of the preceding year. For this purpose, membership of the Department used in this calculation is to be based on the record as shown in the books of the National Treasurer on the last day of the preceding fiscal year.

Departments competing for this trophy shall present to the Veterans Affairs and Rehabilitation Division, the completed “ Statement of Rehabilitation Activities” questionnaire which the National Veterans Affairs and Rehabilitation Commission shall furnish each department annually, no later than July 15th. The completed questionnaire must be duly certified by the department commander and adjutant and sent to The VA&R Division, The American Legion, 1608 K Street, NW, Washington DC 20006.

Each year, just before the National Convention, the National Commander shall

appoint a committee of three to act as judges. The committee shall consist of the chairman of the National Veterans Affairs and Rehabilitation Commission and any other two the National Commander shall see fit to designate.

Announcement of the award is to be made at each National Convention, and the

winning department shall be formally advised by letter f rom the Veterans Affairs and Rehabilitation Director.

The title to this trophy is to remain with The American Legion. The original with

engraved inscriptions of the winning departments is to remain at National Headquarters. A suitable laminated plaque containing a photograph of the trophy, with an attached engraved plate, will be awarded to and retained by the winning department. In addition to the laminated plaque, the winning department shall be presented with a gold plate suitable for attachment to the staff of the department banner and engraved as follows: “Winner William F. Lenker National Service Trophy, (year).”

67

Statement of Rehabilitation Activities for Consideration in Award of William F. Lenker

National Service Trophy __________________________ _____________________ Name of department Date

Year covered by report_____________

(Add additional sheets if necessary) 1. Number of posts in department _________________________________________ 2. Number of posts reporting rehabilitation activities to department headquarters ____ 3. Number of Posts having active Post Service Officers (PSOs) ________________ 4. Number of veterans assisted by PSOs _________________________________

5. Number of posts that have medical equipment to loan to veterans____________ dependents________

6. Number of posts that have activities/programs to help homeless

veterans_______________________ 7. Number of veterans for whom you have found employment _______________

8. Number of veterans for whom you have found training opportunities _________

9. How many posts provide military funeral honors _______________________

10. To date, the number of regularly scheduled (RS) volunteers and RS hours contributed to VA Voluntary Service (VAVS) programs within your department. # RS Volunteers _____________________________________

# RS Hours _________________________________________

11. To date, the number of occasional volunteers and occasional hours contributed to VAVS programs within your department. # Occasional Volunteers____________________________

# Occasional Hours ________________________________

12. Number of new VAVS volunteers and assignments within the past year _______

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13. Give a short report of the department and /or posts activities within the VAVS program at local VA health care facilities, or any similar projects at state veterans homes, or other facilities.

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

_______________________________________________________________

14. What does the department do to encourage and support youth volunteers? _______________________________________________________________

_______________________________________________________________

_______________________________________________________________

15. Number of posts contributing to general post funds at local VA health care facilities ________________________________________________________ Amount _____________ 16. How many American Legion awards for voluntary service in the VAVS program were presented this year? 100 300 1,000 2,000+hours

17. Do you have any special rehabilitation projects that regularly aid veterans and their dependents? ________________________________________________________________

________________________________________________________________

________________________________________________________________

18. Number of Temporary Financial Assistance (TFA) applications received _______

19. Number of Family Support Network referrals received _____________________

20. List the department and/or post funds expended in rehabilitation-related activities. ________________________________________________________________

________________________________________________________________

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21. Do you have a regular rehabilitation publicity program to acquaint veterans as to federal and state benefits? _________________________________________________________________

_________________________________________________________________

_________________________________________________________________

Additional comments:

_________________________________________________________________

_________________________________________________________________

_________________________________________________________________

CERTIFICATION

______________________________ ___________________________ Department Commander, Date Department Adjutant, Date

70

SEPTEMBER 2010

TABLE OF CONTENTS

Department Distribution of Printed Supplies 72

Master Distribution List (Dept Supply Quantity Allocation) 73

Membership Supplies Order Form 74

National Security-Foreign Relations Supplies Order Form 75

SAL Supplies Order Form 76

71

Department Distribution of Printed Supplies

Information Sheet

Purpose of Form:

To request annual quantities of printed supplies from the following National Headquarters divisions:

Americanism and Children & Youth Membership and Post Activities National Security/Foreign Relations Sons of The American Legion

Purpose:

Please indicate the date when you want to receive the shipment, keeping in mind that no supplies will be shipped before March 15. The requested delivery date must be a single date; that is, items from Membership, SAL, Americanism and Children & Youth, and National Security/Foreign Relations will all be forwarded from National Headquarters at the same time in a single shipment.

Some items are limited to a shipment quantity of your official department distribution total; these items are so noted on the request form. Your department distribution total is listed on the following sheet. Mail original plus two copies to National. Deadline:

Mail on or before September 1.

Mail To:

National Headquarters division indicated on each sheet.

Note:

Please fill out forms with quantities noted. Do not mark “Same as last year.”

72

January 1, 2007 [SUPERSEDES ALL PREVIOUS LISTS]

Department Quantity Department Quantity Department

Quantity

Alabama 235 Louisiana 285 Oklahoma 310

Alaska 45 Maine 190 Oregon 140

Arizona 130 Maryland 175 Pennsylvania 900

Arkansas 250 Massachusetts 400 Philippines 150

California 660 Mexico 30 Puerto Rico 105

Colorado 185 Michigan 515 Rhode Island 70

Connecticut 175 Minnesota 630 South Carolina 215

Delaware 35 Mississippi 235 South Dakota 280

Dist. Of Col. 30 Missouri 445 Tennessee 215

Florida 350 Montana 145 Texas 580

France 35 Nebraska 400 Utah 110

Georgia 275 Nevada 55 Vermont 80

Hawaii 30 New Hampshire 115 Virginia 245

Idaho 115 New Jersey 395 Washington 190

Illinois 965 New Mexico 100 West Virginia 120

Indiana 450 New York 1100 Wisconsin 580

Iowa 700 North Carolina 365 Wyoming 70

Kansas 370 North Dakota 250

Kentucky 200 Ohio 665 [Amounts are based upon the number Legion posts plus ten percent]

73

MEMBERSHIP MATERIALS FOR BULK SHIPMENTS

TO: MEMBERSHIP, INDIANAPOLIS NATIONAL HEADQUARTERS FROM: DEPARTMENT OF _____________________

Bulk shipment will arrive last two weeks in March or first two weeks in April. QUANTITY STOCK NO. DESCRIPTION _________ 30-001 Member Data Form

_________ 30-005 Certificate of Initiation

_________ 30-006 First Dues Notice

_________ 30-007 Second Dues Notice

_________ 30-008 Third Dues Notice

_________ 30-009 Membership Application Pads

_________ 30-080 Membership Transmittal (also used for SAL)

_________ 30-081 Membership Cancellation Memorandum (25 per set)

_________ 30-185 Why You Should Belong Brochure

_________ 32-001 Paid-Up-For Life Membership Applications

_________ 90-001 Your American Legion Benefits Brochure

Note: Indicate quantities for each item above. *INSIDE DELIVERY YES NO Please note for inside delivery your Department will be billed.

MAIL FORM NLT SEPTEMBER 1

74

NS-FR Supply Order Form Date ___________________ TO: National Security-Foreign Relations Division Washington, D.C. Headquarters FROM: Department of _______________________ QUANTITY STOCK NO. DESCRIPTION _________ 70-004 The American Legion Blood Program _________ 70-005 Certificate of Commendation, Police _________ 70-006 Certificate of Commendation, Fireman _________ 70-008 *The American Legion ROTC Achievement Program (limited to three times the number of ROTC/JROTC

units in your Department) _________ 70-010 Your Friend – The Policeman _________ 70-012 The American Legion Fire Protection/Prevention Program _________ 70-015 The American Legion Crime Prevention Program _________ 70-017 National Security Statement of Positions Resolutions brochure _________ 70-019 Foreign Relations Statement of Positions Resolutions brochure _________ 70-022 Junior Law Cadet Program _________ 70-022 National Law Enforcement Officer of the Year Program Signed_______________________ Department Adjutant *Distribution limited as indicated NOTE: No supplies will be shipped before March 15.


75

Sons of The American Legion Membership Supplies

TO: Sons of The American Legion, Indianapolis National Headquarters FROM: Department of _______________________________

QUANTITY STOCK NO. DESCRIPTION

______ 00-001 SAL Application for Membership and Record of Payment of Dues (Pad)

______ 00-002 SAL Promotional Brochure

______ 00-003 SAL VA&R Brochure

______ 00-004 SAL Gateway Drugs Brochure

______ 00-006 SAL Dues Notice

______ 00-007 SAL Member Data Form

______ 00-008 SAL Why I Belong Brochure

______ 00-199 SAL Manual Of Ceremony and Prayer

______ 00-200 SAL Squadron Handbook (Allotment of two for each Squadron)

______ 00-203 SAL A New Squadron

______ 00-401 SAL Application for Charter

______ 00-500 SAL 5-Star Award Certification Form

Signed _________________________ NOTE: No supplies will be shipped before March 15 of the next year.


76

OCTOBER 2010

TABLE OF CONTENTS

American Legion Baseball Materials Order Form 78

National Convention Flagpole Bands 80

Big Twelve Competition 81

Membership Challenges at Commanders/Adjutants Conference 82

77

Order Form for American Legion Baseball Materials

Information Sheet

Purpose: To place order for baseball supplies for next season. Deadline: Orders must arrive by October 15. Supplies will be shipped on or about March 1. Mail To: Assistant Director for Baseball Americanism and Children & Youth Division The American Legion PO Box 1055 Indianapolis, IN 46206.

OR FAX ORDER TO: 317-630-1369. Or email to: [email protected]

A copy of the order form follows. Mail the original to National Headquarters, forward a copy to the department Baseball chairman and retain a copy for your files.

Please include any shipping instructions with this order.

Such instructions are important if any, or all, of the order is to be sent to the department baseball chairman rather than to department headquarters.

78


Requisitions For American Legion Baseball Materials

Date TO: Assistant Director for Baseball

Americanism and Children & Youth Division The American Legion P. O. Box 1055, Indianapolis, IN 46206 Fax 317-630-1369 [email protected]

List below quantities of baseball materials needed for the coming season. STOCK NO. QUANTITY DESCRIPTION 21-001 _______ American Legion Baseball Handbooks.

Quota - (2) for each registered team, plus 20% for department use.

21-002* _______ Team Registration Packets *Forms are pr epackaged and sh runk wrapped. D epartment will be sh ipped one package per registered team. E ach package contains (1) Form #1; (18) Form #2; (1) Form #76; (1) Form #77; and baseball scholarship appl ication. A n addi tional 20% of your total registered teams will be shipped for additional growth. Sorry bulk order forms are not available. 21-010 _______ American Legion Baseball Certificates of Appreciation. (suitable for presentation to sponsor) 21-011 _______ Major/Minor League players Citations (For presentation to Major/Minor League players who participated in American Legion Baseball. Shipped only to departments having Major/Minor League teams). (Information only). Certificates of Participation; Official American Legion Baseballs; Official American Legion T-shirts, Baseball Booster Decals; American Legion Baseballs; Official Baseball Hats and Uniforms are available from National Emblem Sales. Please order directly from National Emblem Sales. Shipping Instructions: (Do NOT use post office box numbers) ______________________________________________________________________ Name and shipping address (no P. O. Boxes) of individual who is to receive baseball supplies. Please print clearly.

__________________________________ Department Adjutant

Please mail or fax or email this order form to arrive by October 15

79


2010 National Convention Flagpole Bands

Milwaukee, Wisconsin

In accordance with custom, the national organization awards a flagpole band to eachpost that participates in the National Convention parade. One band is awarded to each post, and is placed on the flagpole of their post banner. The bands are distributed ONLY to department headquarters for re-distribution to theposts who participated. REGISTERING OF POST COLORS FOR THE PARADE IS THE RESPONSIBILITY OF EACH DEPARTMENT ADJUTANT. Orders for the 2010 bands need to be received no later than October 15, 2010. The bands will be delivered in January 2011.

ORDER FORM 2010 National Convention Flagpole Bands

Milwaukee

American Legion Department of

Number of Flagpole Bands requested Department Adjutant Signature Date

Flagpole bands will be shipped to department headquarters

Send Completed Orders To: American Legion Emblem Sales

Attn: Special Orders Representative P.O. Box 1050

Indianapolis, IN 46206 FAX: 317-630-1250

80

Big Twelve Competition

Information Sheet The Big Twelve standings will be taken from the National Roll Call made at the Commanders' and Adjutants' Conference.

It will be necessary that each Department sustain its own respective roll-call pledge by having remittance forms and accompanying dues to equal the pledge made received at National Headquarters during normal business hours on or before the March Target Date. Dues in excess of the pledge will not alter the relative standing o f t he Departments, bu t defaulting among the Big Twelve, by turning in a smaller number than pledged, will completely disqualify the Department concerned. As Departments default among the Big Twelve, others in the same category will move up accordingly provided they l ikewise have not defaulted. The winners in each category will receive awards as outlined in the Awards Manual.

The same rules shall apply i n t he Big Twelve Award as apply t o t rophies with reference to al l Departments outside the continental limits of the United States. This means that all Departments outside the continental limits whose membership is equal to or above the membership of the smallest Department in the continental United States shall be recognized in the award.

The six categories in the Big Twelve Competition are:

Category I -- Departments of 100,000 or more members

Category II -- Departments of 70,000 to 99.999 members

Category III --Departments of 40,000 to 69,999 members

Category IV --Departments of 25,000 to 39.999 members

Category V -- Departments of 10,000 to 24,999 members

Category VI --Departments of 9,999 or less members

For Information only

81

Membership Challenges at Commanders' and Adjutants' Conference

Information Sheet

Challenges between department commanders, department adjutants, or departments provide ammunition for the membership campaign ahead while adding a touch of humor and friendly rivalry. It's “every man for himself” at challenge time.

All challenges must be turned in to the Membership Director, Internal Affairs, by 12:00 o'clock, noon, Tuesday. This will permit the National Headquarters staff to review the challenges and to clarify any questions about them before the department officers leave Indianapolis. Acceptance of the challenges must be recorded on the challenge forms before they are turned in. Here are a few suggestions:

1. Highest numerical total by a certain date.

2. Highest numerical gain over the prior year's official total by a certain date.

3. Highest percentage of this year's goal by a certain date.

4. Highest percentage gain over the prior year's official total by a certain date.

5. Most new post charters.

6. Greatest number or percentage of new members.

7. Highest number of posts exceeding 150% of Goal.

For your convenience, a sample challenge form follows. Others will be made available to you.

82

DEPARTMENT MEMBERSHIP CHALLENGE (Must be turned in to staff liaison)

Date _________________________ Department making challenge _________________________________ Challenge directed to Department of _________________________ Official wording as to term and prizes (if not picked from list below): _______________________________________________________________

_______________________________________________________________

_______________________________________________________________

Challenge based on following membership performance as tabulated at national headquarters: (Sample challenges—if desired, check appropriate item)

Highest numerical total membership Largest ReConnect event

Highest percent of current year’s goal Lowest percent of HQ post members Dept to hit all targets (Aug-May) Dept to hit most targets (Aug-May) Highest percent increase over previous year Most new post charters First to hit 100 percent of current year goal Challenge is based on appropriate information from: Target Date: ______________ Membership report dated week of: ________ DMS acquired members will count ; will not count in this challenge (Check one). CHALLENGE BY: ACCEPTED BY: Signature ___________________________ Signature ________________________ Title _______________________________ Title ____________________________ Department _________________________ Department ______________________

(CHALLENGES MUST CONTAIN THE SIGNATURES OF BOTH PARTIES)

83

November 2010

Table of Contents

THERE ARE NO FORMS DUE IN NOVEMBER, 2010

84

DECEMBER 2010 TABLE OF CONTENTS

Economic Commission Awards 86

Employer of Veterans Award 87

Employment Service Award 91

Employer of Older Workers Award 97

Award to Enhance Lives of Disabled Persons 101

Homeless Veterans Outreach Award 105

Report of Date and Site of Department Convention 108

85

NATIONAL ECONOMIC COMMISSION OR FAX TO 202.833.4452 1608 K STREET NW OR E-MAIL A SCANNED COPY WASHINGTON, DC 20006 [email protected]

DEPARTMENTS MAY REPRODUCE ALL FORMS FOR WIDER DISTRIBUTION

NATIONAL ECONOMIC COMMISSION AWARDS

The first American Legion National Economic Commission Award was established in 1947, and recognized individuals across the country who had established outstanding records in the employment and retention of workers with disabilities. Since that time, categories were added to the current nine award programs. The National Economic Commission is striving to award all possible pending awards that are available to The American Legion. We implore all departments to continue to submit award nominations for the awards with the hope that we receive all 400 + possible nominations. We are striving to reach 100% participation in this program.

1. EMPLOYER OF THE YEAR AWARD - (SMALL) 2. EMPLOYER OF THE YEAR AWARD - (MEDIUM) 3. EMPLOYER OF THE YEAR AWARD - (LARGE) 4. EMPLOYMENT SERVICE AWARD - (DVOP) 5. EMPLOYMENT SERVICE AWARD - (LVER) 6. EMPLOYMENT SERVICE AWARD - (LOCAL OFFICE) 7. EMPLOYER OF OLDER WORKERS AWARD 8. ENHANCE THE LIVES OF DISABLED PERSONS AWARD 9. HOMELESS VETERAN OUTREACH AWARD

To be considered for the national award, the deadline for submittals to the National Economic Commission in Washington, DC is January 15, of the following year. Example: To be nominated for the 2010 awards the nomination must be in by January 15, 2011. It is important that the department winners are submitted by this time to ensure that they are considered for the national award to be delivered at the annual National Convention. Each of the national winners receives a stipend to help defray the cost of their representative’s travel to the convention city to accept the award. We ask that you submit written correspondence, or fax, or send an electronic scanned copy in the form of an e-mail to our national headquarters office. Please title your letter [Title] Awards- [Department name]‟. All entries must be accompanied by an official nomination form (see the following pages) and must not be longer than two pages of narrative. Supporting documents, which may also be submitted with the nomination, must not exceed ten pages.

86



THE EMPLOYER OF VETERANS AWARD

Information Sheet

History: The National Economic Commission expanded its Employer Awards Program in 1969 when it created an award category for employers of veterans. Originally, Departments were permitted to submit one nomination each for a large and a small employer of veterans. In 1992, the number of awards for employers of veterans was increased. Today, departments may submit a total of 3 nominations for this category for national consideration.

One nomination for a small company with 50 or fewer employees One nomination for a medium sized company with work forces of 51 to 200 One nomination for a large company with 201 or more employees

National Awards: These awards, one in each of the three employers of veteran‟s size categories, are presented at the National Convention. In order to be eligible for the Employer of Veterans Awards, nominees must meet the following criteria: 1) At least 10 percent of the nominee‟s work force must be veterans. 2) The nominee must have been in business for at least five years. 3) The nominee cannot restrict employment to veterans only. 4) The nominee must be a private sector employer. In other words, the nominee cannot

be a city, state or federal employer. A department that submits a nomination for an employer of veterans that does not meet the above criteria will receive a plaque for presentation. However, that nominee will not be eligible for a national award. Selection of the Employer of Veterans Awards is made by the National Economic Commission Award Subcommittee, which meets during the annual Washington Conference. Purpose of Award: To confer recognition on one small, one medium and one large employer in each state for outstanding records in the hiring and retention of veterans.

87



Deadline: January 15th The deadline for submission of nominations of employers of veterans is no later than January 15th. Nominations received after that date will not be eligible for consideration for the national award. Procedure: Nominations from posts, or sources outside the Legion, must be sent to department headquarters. The Department then selects one nominee each in the small, medium and large employer categories and sends the nomination forms and supporting information for the winning employers to the National Economic Commission. Those nomination forms must be signed by either the department adjutant or department Employment chairman. Nominations that arrive without supporting information will not be eligible for the national awards. Nomination Form: A copy of the official nomination form, which is the same for all three-employer size categories, follows. Additional copies may also be obtained by writing or calling the National Economic Commission, The American Legion, 1608 K Street NW, Washington, DC 20006; phone 202-861-2700, or online at www.legion.org Award: The commission provides free plaques to each Department that submits nominations. It is recommended, however, that posts and departments recognize their other nominees with plaques or awards that can be purchased for a nominal cost through Emblem Sales. The national winner will receive a large plaque to be presented by the National Commander at the Annual National Convention and will receive a stipend to help defray the cost of their representative‟s travel to the convention city to accept the award.

88

http://www.legion.org/




Nomination Form

The American Legion Department of: ________________________Date: ___________

The American Legion post‟s name and number: _________________________________ Employer’s Size: (check one)

Small (50 or fewer employees)

Medium (51-200 employees)

_ Large (201 or more employees) Posts submit nominations to their departments for consideration. Departments select one nomination per employer size category and submit those nominations to National Headquarters. The National Economic Commission will provide a plaque for each nominee. During the Washington Conference, the National Economic Award Subcommittee reviews all eligible nominations in the three size categories and selects a winner in each category. The three winners are then invited to send their representatives to the National Convention to receive the Employer of Veterans Awards. In order to be eligible for the national awards, the nominee must meet the following criteria: 1) At least 10 percent of the employer‟s work force must be veterans.

2) The employer must have been in business for at least five years.

3) The employer cannot restrict employment to veterans only.

4) The nominee must be a private sector employer. In other words, the nominee cannot be a city, state or federal employer.

PLEASE PRINT OR TYPE INFORMATION

1. Exact name of company: ________________________________________________

2. Business address:_____________________________________________________

3. Name and title of the company‟s contact person:

_____________________________________________________________________

4. Contact person‟s telephone number: _______________________________________

89



5. Is the employer a branch or subsidiary? ____________ If yes, what is the name and address of the parent company? _____________________________________________________________

6. Date the company, or branch, was established: _______________________

7. Average number of employees over the past five years: ________________

8. Is the company‟s business seasonal? ______ If yes, how many employees are full-time? ________ How many are part-time? ____________

9. Total number of employees: ________ Number of veterans: ______ Percentage of

veterans: ______

10. Total hires last year: _________ Number of veterans: ______ Percentage of

veterans: ________

Only those nominations that include adequate documentation on the nominee‟s

employment practices concerning veterans will be considered for the National Employer of Veterans Awards. It is recommended that the nominator provide a copy of the company‟s written policy on employment of veterans if available, a description of how the employer supports veterans‟ activities in the community, and any other reasons why the nominee should be selected to be the Employer of Veterans Award winner.

Nominations by posts and individuals must be sent to department headquarters as soon as possible so that the department will have time to review all nominations received and make the selection of its winners. Name, title, address, and daytime telephone number of the person making the

nomination:

________________________________________________________________________

________________________________________________________________________

All nominations from departments must arrive at National Headquarters on or

before January 15th. Either the department adjutant or department Employment

chairman must approve this nomination.

Approved Signature: ________________________________________Date:__________

Check One: Department Adjutant Department Employment Chairman

Desired presentation date at Department Convention:_____________________________


90



EMPLOYMENT SERVICE AWARDS

Information Sheet

History: In 1990 a resolution was introduced that called for the establishment of a national awards program to recognize outstanding Employment Service (ES) offices and employees. Both the National Economic Commission and the Internal Affairs Commission‟s Trophies and Awards Subcommittee conducted extensive studies and both recommended approval and referred the resolution to the National Executive Committee for final approval. The NEC unanimously approved the resolution at its spring 1992 meeting. Purpose: The purpose of the ES awards program is to confer national recognition annually on one outstanding Local Veterans Employment Representative (LVER), one Disabled Veterans Outreach Program specialist (DVOP), and one local Employment Service (ES) office. LVERs, DVOPs, and ES provide job counseling, testing and placement assistance to unemployed and underemployed veterans. Deadline: January 15th The deadline for submission of nominations of employers of veterans is no later than January 15th. Nominations received after that date will not be eligible for consideration for the national award. Procedure: Nominations from Posts, ES employees or other sources must be sent to department headquarters. The department then selects one nominee each in the LVER, DVOP, and ES Office categories, and sends the winning nominations with their supporting information to the National Economic Commission. Either the departmentadjutant or department Employment chairman must sign those nominations. Nominations that arrive without supporting information will not be eligible for the national awards. Nomination Form: A copy of the official nomination form, which is the same for all three-employer size categories, follows. Additional copies may also be obtained by writing or calling the National Economic Commission, The American Legion, 1608 K Street NW, Washington, DC 20006; phone 202-861-2700, or online at www.legion.org Award: The commission provides free plaques to each department that submits nominations. It is recommended, however, that posts and departments recognize their other nominees with plaques or awards that can be purchased for a nominal cost through

91




Emblem Sales. The national winner will receive a large plaque to be presented by the National Commander at the annual national Convention and will receive a stipend to help defray the cost of their representative‟s travel to the convention city to accept the award.

92



THE NATIONAL ECONOMIC COMMISSION

EMPLOYMENT SERVICE AWARD

Nomination Form


The American Legion Post‟s name and number: _________________________________

Award Category: Employment Service Local Office Award

Name and title of nominee: _________________________________________________

Address:________________________________________________________________

_______________________________________________________________________

Daytime telephone number: ________________________________________________

Office manager‟s name: ____________________________________________________

Name and title of nominator: ________________________________________________

Address:________________________________________________________________

________________________________________________________________________

_________________________________________


Nominator‟s signature: _____________________________________________________ 1. Total applicants available: ____________________________________________

2. Applicants entered employment: _______________________________________

3. Percent of total applicants entered employment:___________________________

4. Total veteran applicants available: ______________________________________

5. Total veterans entered employment: ____________________________________

6. Percent of total veterans entered employment: ____________________________

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7. Total disabled veteran applicants available: ______________________________

8. Disabled veterans entered employment: _________________________________

9. Percent of disabled veterans entered employment: _________________________

Please use the space below to document the following: management support; community relations; involvement with American Legion programs, including Employer Awards Program. You are encouraged to provide your annual office performance measures. You may add up to one page of supporting data on any subject above. Only those nominations that include adequate documentation on the nominee‟s

employment practices concerning veterans will be considered for the National Employment Service Awards. It is recommended that the nominator provide a copy of the company‟s written policy on employment of veterans if available, a description of how the employer supports veterans‟ activities in the community, and any other reasons why the nominee should be selected to be the Employer Service Award winner.

Nominations by posts and individuals must be sent to department headquarters as soon as possible so that the department will have time to review all nominations received and make the selection of its winners.

All nominations from Departments must arrive at National Headquarters on or

before January 15th. Either the Department Adjutant or Department Employment

Chairman must approve this nomination.




THE NATIONAL ECONOMIC COMMISSION EMPLOYMENT SERVICE AWARD

94



THE NATIONAL ECONOMIC COMMISSION

EMPLOYMENT SERVICE AWARDS

Nomination Form The American Legion Department of: ________________________Date: ___________

The American Legion post‟s name and number: _________________________________

Award Category (check one): LVER DVOP Name and title of nominee: _________________________________________________

Address:________________________________________________________________

________________________________________________________________________

_________________________________________

Daytime telephone number: __________________________

Office manager‟s name: ______________________________

Name and title of nominator: ________________________________________________

Address:________________________________________________________________

________________________________________________________________________

_________________________________________


Nominator‟s signature: _____________________________________________________

Veteran Placement Activity (Annual Figures):

1. Veterans placed in full-time employment: ___________________________________

2. Veterans placed as a result of job development: _____________________________

3. Disabled veterans entered employment: ____________________________________

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4. Please document the following: Support of American Legion programs, including Employer Awards; leadership activities; community service; special achievements; use of technological innovations (E-mail, Internet, etc.):

You may add up to two pages of supporting data on any subject above.


employment practices concerning veterans will be considered for the National Employment Service Awards. It is recommended that the nominator provide a copy of the company‟s written policy on employment of veterans if available, a description of how the employer supports veterans‟ activities in the community, and any other reasons why the nominee should be selected to be the National Employment Service Award winner. Nominations by posts and individuals must be sent to department headquarters as soon as possible so that the department will have time to review all nominations received and make the selection of its winners. All nominations from departments must arrive at National Headquarters on or





Desired presentation date at department convention:_____________________________

THE NATIONAL ECONOMIC COMMISSION EMPLOYMENT SERVICE AWARDS

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EMPLOYER OF OLDER WORKERS AWARD

Information Sheet

History: In 1958, the National Economic Commission expanded its Employer Awards Program by creating an award for employers of older workers. Because the commission saw older workers as a valuable economic resource of proven skills, stability and experience, it wanted to encourage employers to hire and retain older workers in the work force. National “Employ the Older Worker Week” was established by The American Legion and is observed during the last full week of each September. The National Economic Commission believes that this particular award category will become increasingly important over the next few years. Several major studies have concluded that as we move throught the twenty-first century there will be fewer young people entering the labor market. As a result, it will be necessary for employers to encourage older workers to stay in the labor force. Purpose of Award: To confer recognition on one employer in each state for an outstanding record in the hiring and retention of older workers. Deadline: January 15th The deadline for submission of nominations of Employer of Older Workers is no later than January 15th. Nominations received after that date will not be eligible for consideration for the national award. Procedure: Nominations from posts, or other sources must be sent to departmentheadquarters. The department then selects one nominee and sends the winning nominations with their supporting information to the National Economic Commission. Either the department adjutant or department Employment chairman must sign the nomination. Nominations that arrive without supporting information will not be eligible for the national awards. Nomination Form: A copy of the official nomination form, which is the same for all three-employer size categories, follows. Additional copies may also be obtained by writing or calling the National Economic Commission, The American Legion, 1608 K Street NW, Washington, DC 20006; phone 202-861-2700, or online at www.legion.org Award: The commission provides free plaques to each department that submits nominations. It is recommended, however, that posts and departments recognize their other nominees with plaques or awards that can be purchased for a nominal cost through

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Emblem Sales. The national winner will receive a large plaque to be presented by the National Commander at the Annual National Convention and will receive a stipend to help defray the cost of their representative‟s travel to the convention city to accept the award.

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THE EMPLOYER OF OLDER WORKERS AWARD

Nomination Form


The American Legion post‟s name and number: _________________________________

Please print or type information

1. Exact name of company: ____________________________________________

2. Business address: ________________________________________________

3. Name and title of the company‟s contact person: ______________________

4. Contact person‟s telephone number: _______________________________

5. Type of business: ____________________________________________ 6. Total employees: ______________Employees over 55: ______________ 7. Attach additional pages of reasons why you feel this nominee should receive this

year‟s Employer of Older Workers Award. Include a brief summary of the company‟s policies and records that qualify it, such as hiring, promotion, retention, and affirmative employment policies.

8. Name, title and daytime telephone number of the person making the nomination: ______________________________________________________________


employment practices concerning veterans will be considered for the National Employer of Older Workers Awards. It is recommended that the nominator provide a copy of the company‟s written policy on employment of veterans if available, a description of how the employer supports veterans‟ activities in the community, and any other reasons why the nominee should be selected to be the Employer of Older Workers Award winner.

Nominations by posts and individuals must be sent to department headquarters as soon as possible so that the department will have time to review all nominations received and make the selection of its winners.

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All nominations from departments must arrive at National Headquarters on or






THE EMPLOYER OF OLDER WORKERS AWARD

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AWARD TO ENHANCE THE LIVES OF DISABLED

PERSONS

Information Sheet

Purpose: The purpose of the National Organization on Disability (NOD) Awards competition is to confer national recognition on organizations, such as The American Legion, for their involvement in enhancing the lives of disabled persons by providing opportunities for their participation in community activities. Any Legion project or program that improves the quality of life for disabled persons will be considered. History: Since 1987, American Legion posts have competed for prizes through the Awards program. NOD will continue to award certificates to the winners, and all nominees and their Departments will receive American Legion citations of appreciation. Criteria: All entries must be accompanied by an official nomination form (see the following page) and must not be longer than two pages of narrative. Supporting documents, which may also be submitted with the nomination, must not exceed ten pages. Deadline: January 15th The deadline for submission of nominations of The Award to Enhance the Lives of Disabled Persons is no later than January 15th. Nominations received after that date will not be eligible for consideration for the national award. Procedure: Nominations from posts, or other sources must be sent to department headquarters. The department then selects one nominee and sends the winning nominations with their supporting information to the National Economic Commission. Either the department adjutant or department Employment chairman must sign the nomination. Nominations that arrive without supporting information will not be eligible for the national awards. Nomination Form: A copy of the official nomination form, which is the same for all three-employer size categories, follows. Additional copies may also be obtained by writing or calling the National Economic Commission, The American Legion, 1608 K Street NW, Washington, DC 20006; phone 202-861-2700, or online at www.legion.org Award: The commission provides free plaques to each department that submits nominations. It is recommended, however, that posts and departments recognize their other nominees with plaques or awards that can be purchased for a nominal cost through

101




Emblem Sales. The national winner will receive a large plaque to be presented by the National Commander at the Annual National Convention and will receive a stipend to help defray the cost of their representative‟s travel to the convention city to accept the award.

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AWARD TO ENHANCE THE LIVES OF DISABLED

PERSONS

Nomination Form The National Organization on Disability awards certificates to organizations that significantly improve the ability of persons with disabilities to participate in the public life of the community. The purpose of that program is to confer national recognition on private sector organizations, like The American Legion, for their efforts to enhance the lives of disabled persons. Complete information on the Joint Awards Program appears on the previous page. The American Legion Department of: ________________________Date: ___________

The American Legion Post‟s name and number: _________________________________

Post‟s name, number, address and telephone number:

________________________________________________________________________

________________________________________________________________________

Post‟s membership: _______ How many members worked on this project? ________

Name and daytime telephone number of the post‟s commander:

_______________________________________________________________________

Name, title, address and daytime telephone number of the person making the nomination:

________________________________________________________________________

________________________________________________________________________

Describe what your nominee has done that makes that American Legion Post or employer worthy of one of these awards. What specific project has that post or employer instituted that enhances the lives of disabled persons by helping them to participate in community activities? Was this solely a post project or were other community organizations involved? What tangible assets were involved in your nominee‟s project (e.g., volunteer hours, funds, etc.)? What measurable impact, if any, has your nominee‟s project had on the community as a whole? Please limit your written narrative to two pages. Only those nominations that include adequate documentation on the nominee‟s

employment practices concerning veterans will be considered for the National Award to

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Enhance the Lives of Disabled Persons. It is recommended that the nominator provide a copy of the company‟s written policy on employment of veterans if available, a description of how the employer supports veterans‟ activities in the community, and any other reasons why the nominee should be selected to be the National Award to Enhance the Lives of Disabled Persons winner. Nominations by posts and individuals must be sent to department headquarters as soon as possible so that the department will have time to review all nominations received and make the selection of its winners. All nominations from departments must arrive at National Headquarters on or

before January 15th. Either the department adjutant or department Employmentchairman must approve this nomination.




AWARD TO ENHANCE THE LIVES OF DISABLED PERSONS

104



HOMELESS VETERANS OUTREACH AWARD

Information Sheet

In January of 2003, the Economic Commission requested that each department appoint a Homeless Veterans Task Force chairman, who should coordinate the department‟s activities and report on them to the department adjutant and to the economic Division at least once a year. The Homeless Veterans Outreach Award, instituted in 2005, recognizes departments for their activities toward eliminating homelessness among veterans and prevention of future homeless veterans. Deadline: January 15th The deadline for submission of nominations of employers of veterans is January 15th. Nominations received after that date will not be eligible for consideration for the national award Criteria: This award will be given to The American Legion department that demonstrates American Legion family involvement in homeless veteran initiatives that show outstanding support for activity in any or all of these areas: volunteerism, prevention, supportive housing, advocacy and fundraising. Have you appointed a Homeless Veterans Task Force chairman? Does he/she have a committee? How often do they meet? Are your members working with the Sons of The American Legion? The American Legion Auxiliary? Are they working with agencies within the Departments of Defense, Labor, and Veterans‟ Affairs? Are they working with local and county agencies, shelters, and faith-based and community-based organizations? Tell us how many of your members are involved in your programs. Do programs operate year round or once a year? How are your activities organized? Please tell us in narrative form what you are doing toward the goal of ending homelessness among veterans. The Homeless Veterans Task Force executive committee will review the reports during Washington Conference, and the winner chosen by the National Economic Commission Award Subcommittee.

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Procedure: Nominations that arrive without supporting information will not be eligible for the national awards. Nomination Form: A copy of the official nomination form, which is the same for all three-employer size categories, follows. Additional copies may also be obtained by writing or calling the National Economic Commission, The American Legion, 1608 K Street NW, Washington, DC 20006; phone 202-861-2700, or online at www.legion.org Award: The commission provides free plaques to each department that submits nominations. It is recommended, however, that posts and departments recognize their other nominees with plaques or awards that can be purchased for a nominal cost through Emblem Sales. The national winner will receive a large plaque to be presented by the National Commander at the Annual National Convention and will receive a stipend to help defray the cost of their representative‟s travel to the convention city to accept the award.

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HOMELESS VETERANS OUTREACH AWARD

Nomination Form


Entry Check List: 1,500 Words, typed and available in MS Word Format Provide general program information: program title, contact name and

information, short program description, list of other organizations involved in this program, annual budget.

Define program objectives and how this is a Legion Family effort Identify the number of homeless veterans in your community, list stand-down

activity, community providers you work with, and fundraising efforts. Outline program success & impact Include articles/pictures Competed coversheet


employment practices concerning veterans will be considered for the National Homeless Veteran Outreach Award. It is recommended that the nominator provide a copy of the company‟s written policy on employment of veterans if available, a description of how the employer supports veterans‟ activities in the community, and any other reasons why the nominee should be selected to be the Homeless Veterans Outreach Award winner. Nominations by posts and individuals must be sent to department headquarters as soon as possible so that the department will have time to review all nominations received and make the selection of its winners. All nominations from departments must arrive at National Headquarters on or






107

Report of Date and Site of Next Department Convention

Information Sheet

Purpose: To inform National Headquarters of time and place of next department convention.

Deadline: Mail by December 15 (or as soon thereafter as determination is

made). Mail to: National Adjutant The American Legion P. O. Box 1055 Indianapolis, IN 46206

108

Report of Date and Site of Next

Department Convention

TO: National Adjutant The American Legion P. O. Box 1055 Indianapolis, Indiana 46206 The next annual convention of the Department of _____________________________, The American Legion, will be held at: __________________________________ (city) __________________________________ (hotel) __________________________________ (address of hotel) __________________________________ (phone number of hotel) __________________________________ (name, address and phone number of convention center) on ______________ to _______________ (inclusive dates) ______________________________ Signature of Department Adjutant ______________________________ Department

MAIL BY DECEMBER 15

(or as soon thereafter as possible)


109

JANUARY 2011

TABLE OF CONTENTS

National Law Enforcement Officer of The Year Award 111

Report of Site and date of Current American Legion Boys State Program 113

Samsung American Legion Scholarship Application & Materials 115

Membership Cards 116

Instructions for Shipment of Membership Cards & Registers 117

Printing and Shipping SAL Membership Cards 119

Department Headquarters Post Membership Cards 121

Certificate of Meritorious Service All Time High Award 123

110

National Security National Law Enforcement Officer of the Year Award

Information Sheet

Purpose of Award: To recognize a well-rounded Law Enforcement Officer, who

has exceeded, above and beyond, the duty requirements expected of the position held and who exemplifies the virtues of professionalism and dedication and has demonstrated a distinct pattern of community service to the community, state or nation; and also has proven personal dedication to societal security and protection.

Award: Trip to the National Convention; includes paid travel and

hotel expenses. Also includes the presentation of a suitable award and letter of commendation signed by the National Commander.

Restriction: Nomination of one per department Deadline: February 1 Mail To: National Security-Foreign Relations Division 1608 K Street, N.W. Washington, DC 20006

111

The American Legion National Law Enforcement Officer of the Year

Application Form

Date _____________________ Name ________________________________________ Sex ____________

Home Address __________________________________________________

City and State ________________________ Zip _______ Phone _________

Age _____ Marital Status ___________ Spouse’s Name _________________

Length of Service as Law Enforcement Officer _________________________

Agency Name __________________________________________________

Agency Director _______________________Title ______________________

Nominee’s Supervisor ____________________ Title ____________________

Agency Address _________________________________________________

City and State ________________________ Zip _______ Phone __________

Department Submitting Nomination __________________________________

Department Law and Order Chairman ________________________________

Address ________________________________________________________

City and State __________________Zip _______ Phone _________________

___________________________ Department Commander Signature ___________________________ Department Adjutant signature Failure to use this form may result in the DISQUALIFICATION of your nominee. It should be placed as the COVER SHEET for your ‘packet’ of materials supporting your candidate. Include an official photograph of the nominee. ORIGINAL COPY of entire application due NO LATER THAN February 1, to the National Security-Foreign Relations Division, 1608 K Street, N.W., Washington, DC 20006. Application packet should conform to instructions contained in National Security-Foreign Relations memorandum entitled: “The American Legion National Law Enforcement Officer of the Year Award,” dated June 1, 1997. Additional copies of this memorandum may be obtained by contacting the National Security - Foreign Relations Division.

112

Report of Site and Date of Current American Legion Boys State Program

Information/Instructions

Purpose of Report: To inform National Headquarters of the site and date of the

department’s Boys State program so that officials may send the information to military service academies, sponsors and others so that maximum publicity for the event may be obtained.

Deadline: Mail by January 15 Mail to: Americanism and Children & Youth Division Attn: Boys State The American Legion P.O. Box 1055 Indianapolis, Indiana 46206 A copy of the report form follows. Mail original and retain one for your files.

113

Department _________________

Date_______________________

Report of Site and Date of Current

American Legion Boys State Program

MAIL TO: The American Legion Attention: Boys State PO Box 1055 Indianapolis, IN 46206 FAX TO: 317-630-1369 The Boys State program in the Department of _____________________________

Will be held at (include name of site and city location) _______________________

On the date of ______________________ to ______________________________

Please note changes below, if any, that have occurred in the appointment of your

department’s Boys State director and/or chairman since last submitted to National

Headquarters. Thank you.

New Boys State Director _______________________________________________

New Boys State Chairman ______________________________________________

114

AMERICAN LEGION REQUISITION FORM SAMSUNG AMERICAN LEGION SCHOLARSHIP

APPLICATION & MATERIALS The Samsung American Legion Scholarship application is available on the Legion’s web site www.legion.org. Paper applications are available. If your Boys State program wishes to order paper applications, indicate the number of applications needed. If your Boys State program does not require paper applications, please indicate a shipping address so we may ship you your National Finalist’s plaque and materials. Please ship _______________ Samsung American Legion Scholarship applications. DATE: ____________ SIGNATURE: ______________________________ DEPARTMENT: __________ TITLE: _______________________________ SHIP CD & NATIONAL FINALIST PLAQUE & MATERIALS

TO: ____________________________________________

____________________________________________ ____________________________________________ (Please use UPS street address)

Mail or Fax to: Michael Novak, Program Coordinator

Samsung American Legion Scholarship The American Legion

PO Box 1055 Indianapolis, IN 46206

FAX TO: (317-630-1369) BEFORE JANUARY 15

115

http://www.legion.org/�

Membership Cards

Information on handling the three-part membership cards by posts is found in the Post Adjutants Manual (Pub. No. 30-118). Every post adjutant should have a copy of this publication; an annual distribution is recommended. The Post Adjutant’s manual is sent with the “bulk supplies” shipment. One for every post and a 10% overage is sent. For each paid membership, the post transmits to department the left and middle section of the card. Department separates the two parts, retaining the smaller portion for their files, and sends the left-hand portion to National Headquarters. Information on transmittals is found elsewhere in this manual. Other information used in connection with the membership card is explained on the following pages.

Replacement Card & Duplicate Department Record Card

If a member loses their official membership card (the right section of the three-part form), the post will provide replacement card from their EXTRA supply of blank cards. If any portion of the three-part card is lost or destroyed, and needs to be duplicated, the post will provide these from their EXTRA supply of blank cards. It is recommended when the above situation(s) occur, the post should make a report to the department and explain that blank cards were used for these purposes. The post will always type or print on the blank card used exactly the same information that appeared on the original sections of the card. Necessary information can be taken from the post membership roster. Special care should be given in entering the correct 9-digit member ID number. It is also important that any preprinted information on the blank cards should NOT be altered. This would appear above the War Era boxes on the left section. Duplicate Department Record cards are transmitted along with regular card to the Department.

116

Instructions for Shipment of Membership Cards & Registers

Purpose of Report: To provide National Headquarters necessary instructions for the printing and distribution of cards and registers for the coming year, including: 1. The percentage of blank cards to be printed for each Post. 2. The number of blank cards wanted as a Department reserve. 3. The address to which cards should be shipped. 4. Any special shipping instructions...including receipt date, if critical.

Deadline: Mail by January 15. Mail to: Internal Affairs, The American Legion, P.O. Box 1055, Indianapolis, Indiana 46206 Blank Cards for Posts: Each department determines the percentage of blank cards the posts of the department will need for new members. The percentage will be uniform throughout the department. As a general rule, 20 percent over the previous year’s membership is sufficient for most posts. If a post’s previous membership plus 20 percent is less than 25, we will still print and package 25 blank cards for the post. Department Reserve: A reserve supply of cards is printed for each department. We need to know how many you expect to need. If you had to order additional cards during the year, raise your request from last year. If you have a considerable supply of cards left over, reduce your order. Date: The April Membership Target Date will be the cutoff for getting new members, changes, and renewals to NationalHeadquarters to ensure a preprinted membershipcard will be produced. The card project will begin in mid-April for distribution to theDepartments in mid-May to early June. The cards are printed using the departmentconvention schedule...exception: we will fill special requests when possible. Address: Be sure to give the exact shipping address to which cards are to be sent. Do not use a Post Office box number. Cards are generally sent by UPS or truck freight, and delivery cannot be made to a Post Office box. Special Instructions: If there are any special instructions with regard to shipment, we need to know now. This is especially important to foreign departments, since difficulties have frequently occurred in deliveries to those addresses. NOTE: All shipping cartons/packages will be marked for INSIDE DELIVERY.

COMPLETE AND RETURN ONE COPY OF FOLLOWING FORM BY JANUARY 15

117

Instructions for Printing and Shipping Membership Cards

To: Internal Affairs, The American Legion, PO Box 1055, Indianapolis, IN 46206 The APRIL TARGET DATE is the cutoff for getting new members, changes, and renewals to National to ensure a preprinted membership card is produced. Cards will be printed, beginning in late April for distribution to the departments in mid May-early June. Cards will be printed in alphabetic order by department: exception....special requested dates will be filled when possible. Rosters will be double-spaced. Check OR complete as requested: 1. Alphabetical order is fine (delivery to department in mid May-early June).

--OR--

2. Special date cards are requested (National will meet if possible). --AND--

3. %* The percentage of blank cards needed by our Posts. --AND--

4. * The quantity of blank cards needed as a Department reserve.

Please do NOT state “same as last year.” Please enter a percentage for #3 and a quantity for #4. Ship cards to the following address (Do NOT list a Post Office Box) Name ________________________________________________________________

Street Address _________________________________________________________

City/State/Zip __________________________________________________________

Special shipping instructions, if any: _______________________________________

_____________________________________________________________________

_____________________________________________________________________

____________________________________ Department Adjutant’s Signature

___________________________________ Date

MAIL BY JANUARY 15

118

Printing and Shipping SAL Membership Cards

Information Sheet

The printing, packaging and shipping of membership cards for the Sons of The American Legion will follow the same procedures as for American Legionmembership cards with the following exceptions. All SAL cards will be printed after the last printing of Legion cards. This should be in June. SAL cards will be shipped as soon as printed and packaged. Because of the rapid increase in members of the SAL, each Squadron will be provided 20% blank cards. Each department will also be provided a quantity of blank SAL cards to be used as a department reserve supply. Please show on the attached report the quantity of cards needed for this purpose. Return the following form by January 15. It is necessary to have the information this early since cards for the coming year will be ordered by then from the printer.

RETURN FOLLOWING FORM BY JANUARY 15

119

Instructions for Printing and Shipping SAL Membership Cards

Date: __________________________ To: Membership Division The American Legion PO Box 1055 Indianapolis, IN 46206 The number of blank Sons of The American Legion membership cards needed

by this department as reserve supply is _______________________________

Please ship all SAL cards to: Name: _________________________________________________________________ Street Address: ________________________________________________ City, State, Zip: ________________________________________________ Special shipping instructions, if any: ___________________________________ ________________________________________________________________

DO NOT USE PO BOX NUMBER ________________________ Department Adjutant’s Signature ______________________________ Department

MAIL BY JANUARY 15


120

Department Headquarters Post (Membership Cards)

Purpose: To report to National information on the following: ♦ Request National Headquarters to print a designated signature

on the Department Headquarters Post membership cards. ♦ Provide THREE (3) samples of the signature. It is necessary to provide new

original signatures each year. ♦ Choose the appropriate address option. You can select one of two…they are: OPTION 1 Have the full address of the member printed on the card. This is ideal if you use a window envelope to mail the card to the member.

OR -- OPTION 2 Have only the post’s city (location) printed on the card, the same as those printed for local posts. Deadline: Mail completed form that follows on the next page by January 15. Send to: The American Legion Internal Affairs Division PO Box 1055 Indianapolis, IN 46206

COMPLETE AND RETURN THE ORIGINAL

OF THE FOLLOWING FORM BY JANUARY 15

121

Department Headquarters Post Membership Cards

(Request Form) Deadline: Mail completed form by January 15. Send to: The American Legion Internal Affairs Division, PO Box 1055 Indianapolis, IN 46206.

1. When The American Legion membership cards are printed in the spring, please preprint the signature of the following designated department official on the right-hand portion of the 3-part card (this is the part the member gets).

As requested, using a black, fine tip pen, here are three original sample signatures…National will select the best one to use.

2. We understand only the Department Headquarters Post cards can be provided

with each member’s complete address [Option 1] on the card, or the cards can be printed with only the city/state location of the Post [Option 2]. Cards printed for all other posts will be done using Option 2. We select the following option, which we checked.

OPTION 1 or OPTION 2

Membership Card

2012

JOHN Q. LEGIONNAIRE 1234 SW MAIN ST APT 4 BIRMINGHAM AL 35204

Membership Card 2012

JOHN Q. LEGIONNAIRE BIRMINGHAM

____________________________ __________________________ __________ Department Adjutant Signature Department Name Date

122

CERTIFICATE OF MERITORIOUS SERVICE *POST ALL-TIME HIGH AWARD*

This certificate is awarded to those posts which, by December 31st, have enrolled an advance membership for the year about to start equaling or surpassing the post’s previous all time high membership. TO: Membership Division DEADLINE: January 15th The American Legion P.O. Box 1055 Indianapolis, IN 46206

Please list posts in numerical order starting with No. 1

Date _________________________

The Department of ___________________________ requests citations for the following Posts:

No. of advance Post No. Name of Post Location All Time High members Dec 31st _______ ____________________ _________________ ___________ ___________ _______ ____________________ _________________ ___________ ___________ _______ ____________________ _________________ ___________ ___________ _______ ____________________ _________________ ___________ ___________ _______ ____________________ _________________ ___________ ___________ _______ ____________________ _________________ ___________ ___________ _______ ____________________ _________________ ___________ ___________ ____________________________________ Department Adjutant ____________________________________ Department

DUPLICATE AS NECESSARY

123

February 2011

Table of Contents

Oratorical Contest Winner Certification 125

124

CERTIFICATION OF DEPARTMENT ORATORICAL CONTEST WINNER This certification is to be completed and signed by the department winner and the department adjutant or his authorized representative, immediately upon the conclusion of the Department Finals Contest. Mail or fax (317-630-1369) to: Assistant Director, Americanism and Children & Youth Division, Attention: Oratorical, The American Legion, P. O. Box 1055, Indianapolis, Indiana 46206. This is to certify that the following contestant won the _______________________ Department Finals Oratorical Contest. Contestant’s Name: _____________________________________________________________ (As it appears on a government issued form of identification) E-mail address: ________________________________________________________________ Telephone Number: _____________________________________________________________ Address: ______________________________________________________________________ (Street) _____________________________________________________________________________

(City, State, Zip) Age:_________________________________ Grade: __________________________________ Name of High School: ___________________________________________________________ Chaperone’s Full Name: _________________________________________________________

(As it appears on a government issued form of identification)

E-mail address:_________________________________________________________________ Telephone Number: _____________________________________________________________ Address: ______________________________________________________________________ (Street) _____________________________________________________________________________

(City, State, Zip) Relationship to Contestant (Mother/Father/Speech Coach, etc.): __________________________ Nearest Airport: ________________________________________________________________ Room Choice: Single (Contestant and chaperone in separate rooms).

Note: Single rooms will be used only if contestant and chaperone are not immediate family.

Double (Contestant and chaperone share same room). Note: Double rooms will be used if contestant and chaperone are immediate family.

Signature of Contestant: ________________________________________________________ Certified by: __________________________________________________________________

(Department Official)

125

ADDITIONAL GUESTS TRAVELLING WITH THE CONTESTANT

Round trip airline transportation to Indianapolis, Indiana for the department winner and their chaperone will be arranged through The American Legion National Headquarters, office of the Assistant Director, Americanism and Children & Youth Division.

National Headquarters will gladly make airline reservations for additional guests that desire to

accompany the contestant and chaperone to the National Finals Contests. (Please feel free to reproduce this form for all that desire airline reservations.)

PLEASE NOTE: The tickets are non-refundable and non-transferable. Reservations will be

ticketed electronically. The following information is required:

Full Name: ____________________________________________________________________ (As it appears on a government issued form of identification) E-mail address: _________________________________________________________________ Telephone Number: _____________________________________________________________ Address: ______________________________________________________________________ (Street) ______________________________________________________________________________

(City, State, Zip) Credit Card information: Visa MasterCard Discover American Express Name as it appears on the Credit Card: ______________________________________________ Card #:________________________________________________________________________ Expiration: ____________________________________________________________________ Signature: _____________________________________________________________________

Please type or print legibly.

Hotel Reservations The American Legion National Headquarters will make reservations for the department winner and chaperone; The American Legion National Headquarters will pay the basic room rate and tax. Others desiring accommodations need to call University Place at 1-800-627-2700; ask for THE AMERICAN LEGION 2 block. Please be advised that accommodations are limited and are on a first-come, first-served basis. The hotel requires a one-night deposit to guarantee the room; all major credit cards are accepted. Cut-off date for reservations is March 14, 2011.

126

MARCH 2011

TABLE OF CONTENTS

Direct Renewal Schedule 128

Direct Renewal Program 129

Renewal Notice Deletion List 132

Post Data Forms 133

Canadian Friendship Award 135

International Amity Award 137

SAL Citation of Achievement 139

127

AMERICAN LEGION MEMBERSHIP

2011 RENEWAL SCHEDULE

CUTOFF DATES

RENEWAL DATES

MAY 3, 2010 JULY 1, 2010 *SEPTEMBER 9, 2010 OCTOBER 1, 2010 *DECEMBER 8, 2010 JANUARY 3, 2011 *FEBRUARY 9, 2011 MARCH 1, 2011 *APRIL 13, 2011 MAY 2, 2011 * This cutoff date is also a membership target date. Transmittals received after this date will not prevent a subsequent notice from being delivered at or around the renewal date.

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Direct Membership Renewal Program Direct membership renewal is a program by which National Headquarters prints and mails membership renewal notices to members of record in participating posts anddepartments. Although the notices are mailed by National Headquarters, the member still mails his or her dues directly to the post. The renewal notice makes it easy to pay dues -- and it works. Each year, The American Legion retains over 90% of its membership. To be sure, there are other important methods to support the membership campaign, but without the Direct Renewal Program the enrollment percentage would suffer dramatically.

Cost

THE MAJOR COST OF THE DIRECT RENEWAL PROGRAM WILL BE PAID BY NATIONAL HEADQUARTERS

Processing Instructions

Early in the year, National Headquarters will forward a supply of preprinted Post Data Reports and a printout for the next year's Direct Renewal Program.

The preprinted forms provide information taken from our data system – including the post’s dues amount and the address to which the members mail their dues. Thedepartment should distribute the forms to their posts. The posts should be instructed to return the form to you with any changes noted. The department should note these changes on the printout, which is yours for record keeping, and then forward the form to us to update the post file. National will also provide a schedule that outlines when the renewals will be received by the members -- the schedule will also include the corresponding cut-off dates for getting the changes to National.

It is most important that complete and accurate information be provided by these cut-off dates in order to avoid renewals containing incorrect data being sent to members. Do not hold the Post Data Reports until you get them all -- we'd rather get them as they arrive, rather than all at once. Waiting until the last minute can create bottlenecks with the workload, which results in delays. When you receive the updated information from the posts: 1. Put the corrected information on the printout, and return only the "preprinted" forms

to National that have changes. 2. Retain the printout for your records. This will be your permanent record until a new

printout is sent the following year. (You will receive only one printout a year.)

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For Posts in the Program Last Year 1. If we don't receive a Post Data Report from the department, we will use the existing

information on file to mail the renewals. 2. If you want to delete a post from an early mailing, send us the report or a letter to

take them off.

For Posts not in the Program

1. If you wish to add a post to the renewal mailing, send us a completed report (or letter).

2. If we receive nothing, the post(s) will be suppressed from the mailing.

Renewals After January 1st 1. All Posts and members will receive all mailings after the first of each year .

2. If a post’s dues and address are not available, the notices will instruct the member to deliver to the post, or mail to the department headquarters (this will cause your office more work . . . that is why it's important to have all Posts on file).

Helpful Hints 1. Make sure all of the corrections and additions that you forward to us on the forms

are also noted on the printout that you retain. 2. As closely as possible, the additions and corrections should be returned to this office

by 45 days prior to the receipt date for the first notice. Give your office plenty of advance time to process the information.

3. It is not possible to print a renewal notice with variable dues, such as: $8.00 before

November; $10.00 after November 1.

4. We urge posts to not use the name of an individual for the return address. Possible future confusion will be avoided by using the permanent address of the post building or, even better, a post office box number. In completing the address section, the first line of the address will always contain, “American Legion Post" followed by the post number.

Example: CORRECT AVOID American Legion Post 110 American Legion Post 110 P. O. Box 4 c/o John Doe Any Town, Your State 12345 999 Suburban Lane

Any Town, Your State 54321 5. Return only the corrected forms to National Headquarters. Do not send if there are

no changes.

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Request to Omit Members from National Mailing of Renewal Notices

Upon the request of a post, members may be coded so that a dues notice will never be mailed to them. For example, this may be necessary for a member who resides in a health care facility and a family member ensures the dues are paid.

The department and post membership register shows the members that should not receive a renewal notice. Check the EX Flag column on the right side of the register between the column headed "CER FLAG" and the column headed "ERA." The character "C" printed in this column means that the member will not receive a dues notice from National Headquarters. Members with a "P" (PUFL), “H” (Post Honorary Life) or "L " (Department "Life" in CO, KS, NE, OH, or PA only) in the "TY" column will not receive a dues notice, but will not have a "C" code since they are automatically excluded from renewal notices.

If posts wish to have additional members omitted from future dues mailings, National Headquarters urges that the request be submitted on the form shown on the following page. This form is not being distributed by National Headquarters but departments are free to reproduce and distribute to posts, if they so desire.

Requests to omit members from mailing must be received at National Headquarters at least 30 days before intended receipt date for dues notices. Name, address and member ID number are required for accurate identification of member to be omitted. Do not send a second request to omit a member once the member has been flagged with the code "C."

Once a member's name has been coded "C" to not receive direct membership renewal notices, official department notification is necessary to remove the code "C" so the member will once again receive renewal notices.

Explanation of "FLAGS" Heading on the Printout

How can you tell if a post has been coded by us to get a mailing?

On the printout that is initially sent to you with the Post Data Reports, there are headings at the top of each page. One of these is "FLAGS." Mailing participation will be indicated with a "Y" in position 1 and/or 2.

On the listing, if there is an "N" or a "blank" in either of the two positions, it indicates that NO member will receive that particular mailing (1st or 2nd).

If a post has an "N" (or a "blank") position l or 2, it will be permanent, unless the Department requests a change.

Any department that has posts that only want to receive the first two renewal notices needs to contact national by the beginning cut-off date of the renewal schedule cycle.

R E C A P

1. Follow the schedule. 2. Complete and accurate information on each post is needed. 3. Return Post Data Reports to National – keep printout 4. Only return forms that have changes. 5. YES means the post members will receive the mailing. 6. NO or a BLANK means the post members will NOT get the mailing.

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REQUEST TO EXCLUDE MEMBERS FROM RENEWAL NOTICE MAILINGS DATE: MEMO TO: Department Headquarters of FROM: ______________________________ Post # ____________________ Signature of Post Adjutant The following member(s) should not receive renewal notices through National’s Direct Renewal Program. Exclusion will continue until National is notified otherwise by the Post/Department.

1) Please “X” if member has been awarded an Honorary Life Membership by post (See “Notes” below)

Member’s Name ______________________________________________________

Address_____________________________________________________________

City/State/Zip ________________________________________________________

2) Please “X” if member has been awarded an Honorary Life Membership by post

(See “Notes” below) Member’s Name ______________________________________________________

Address ____________________________________________________________

City/State/Zip ________________________________________________________

3) Please “X” if member has been awarded an Honorary Life Membership by post

(See “Notes” below) Member’s Name ______________________________________________________

Address_____________________________________________________________

City/State/Zip ________________________________________________________

NOTES: This form is used to report members who should no longer receive renewal notices due to special

or unusual circumstances; their records will be “C-coded” and the annual membership register will reflect a “C” in the Exchange Flag column. (Example: A member who is in a care facility and has requested the notices to be discontinued.) This form is also used to report members who have been awarded an Honorary Life membership by their post; an “H” will appear in the “Type” column of the member’s record on the annual membership register. This form shouldn’t be used for any other purpose.

Do not use this form to report deceased members; please submit a Member Data Form.

Do not request “C-codes” for PUFL members, Honorary Life members or Department Life

members since their “Type” codes (P, H and L) automatically exclude them from all renewal notice mailings.

Once a member’s record is coded to be excluded from direct renewal mailings, it will continue to reflect that code until National receives an authorized request to allow renewal notices to resume.

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Post Data Forms Post Data Forms provide updated information to NationalHeadquarterson Posts. The form asks for the following:

♦ 2012 post dues amount

♦ An address to which the member mails the dues; and

♦ A permanent post address; this could differ from the mailing address above.

The requested information must be received at National by the requested cut-off date. Elsewhere in this manual is additional information about the DIRECT RENEWAL PROGRAM. A copy of the Post Data Form follows on the next page, which can be reproduced in case a specific post does not receive a preprinted form listing the current information on file at National Headquarters. This can be used by longtime posts,or one just chartered. When posts submit the forms, do not hold them at the department. Please send them in as received; this will allow the data to be input into the system in a timely manner. A fax or e-mail is also acceptable. If you have any questions, please contact Internal Affairs for clarification. Please mail the updated Post Data Forms to: The American Legion Internal Affairs Division PO Box 1055 Indianapolis, IN 46206

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POST DATA CHANGE FORM (2012 Membership Year)

*** Immediate Response Requested ***

If there is a change in post dues or the mailing address where members mail their dues, the post should notify the department headquarters immediately by using this change form. The department will then report the changes to National Headquarters. Please make sure the data provided is correct and is submitted to your department. If the change is made after the most recent renewal mailing, it will reflect on the following renewal notice. Failure to do so could cause membership renewals to be mailed to members with incorrect information.

(Type or print in ink and forward to the Department)

Department of Post Number $ is the dues amount for the Post and to be billed to members for their 2012 membership.

Effective date of change: ______________________2012

month/day/year

Dues MAILING Address: AMERICAN LEGION POST # _______________________________

________________________________________________________

________________________________________________________

________________________________________________________

(Provide a complete address above) Note: If the above address contains a member's name or is being sent to a member's home address as the contact, please provide the member's 9-digit ID #:

Post PHYSICAL Address: AMERICAN LEGION POST # _______________________________

________________________________________________________

________________________________________________________ ________________________________________________________

(Provide a complete address above) _______________________________ ________________________

Authorized Post Officer’s Signature Date

134

Canadian Friendship Award Nomination Report (Information Sheet)

Purpose: To submit nomination(s) for the Canadian Friendship Award. Authority: Established by Resolution 7, NEC, May 8-9, 1969 ( the resolution is printed on the reverse side of the nomination form. Conditions: It shall be awarded t o specific individuals who shall be w ar veterans within t he accepted meaning of the term and members of an authentic veterans organization established in Canada. The aw ard sh all be gi ven t o i ndividuals in r ecognition o f ou tstanding se rvice i n t he f ield o f veterans’ affairs and in the development and perpetuation of the spirit of international goodwill and c omradeship b etween T he U nited S tates and C anada and be tween t heir v eteran’s organization and The American Legion. Nominations may be made by any member of The American Legion in good standing filed with the National Trophies, Awards and Ceremonials Committee under such rules and regulations as shall be approved for such award. Nominations: R eceipt o f award is limited one (1) per branch and nominations are l imited to one (1) per post. Documentation: Each no mination sh all be t horoughly docu mented ( testimonials and ot her credentials, new spaper cl ippings, co pies of aw ards, et c.) by the per son pl acing t he n ame in nomination. I f space on the nomination form is insufficient, additional pages may be at tached for consideration. The nominator will be responsible for making def inite t ime/place/presentation plans, subject to approval of the nominee for the award. Distribution: The department adjutant shall make distribution of the nomination form in January to the department commander, the National E xecutive Committeemen, and t o any other prospective nominator. Deadline: Nominations must reach National by March 15. Mail Completed Nomination(s) to:

Trophies, Awards and Ceremonials Committee

The American Legion P.O. Box 1055 Indianapolis, IN 46206

NOMINATION FORM FOLLOWS -- DUPLICATE AS NECESSARY Form Must Reach National By March 15

135

The American Legion Canadian Friendship Award

NOMINATION FORM – PLEASE TYPE OR PRINT LEGIBLY Nominee’s Full Name _________________________________________________________________________ Address ____________________________________________________________________________________ Nominee is a member of , an authentic veterans [Name of Veterans Organization/Branch or Chapter #] organization in Canada. Nominee is a veteran of the armed Forces of Canada and served during , at which time Canada was allied with the United States of America. [Name of War] Nominee holds, or has held, the following offices in [Name of Veterans Organization] __________________________________________________________________________________________ __________________________________________________________________________________________

[Additional information may be attached to this form] This nomination for the Canadian Friendship Award is recommended in recognition of outstanding service in the field of veterans affairs and for service and contributions made in the development and preservation of goodwill and comradeship between the veterans organization of the nominee and The American Legion, as evidenced by the following:

[Additional supporting documentation may be attached to this form…the more the better]

THE RECEIPT OF THIS AWARD IS LIMITED TO ONE PER BRANCH AND NOMINATIONS ARE LIMITED TO ONE PER POST. The member of The American Legion submitting the nomination completes this section.

__________________________________________________________________________________________ Name Department Post # Member ID # __________________________________________________________________________________________ Street Address City State Zip Code __________________________________________________________________________________________ Signature Date Submitted

Mail completed nomination form to:

Trophies, Awards and Ceremonials Committee The American Legion


136

International Amity Award Nomination Report (Information Sheet)

Purpose: To submit nomination(s) for the International Amity Award. Authority: Established by Resolution 21 , NEC, O ctober 25 -27, 1961 (printed on the reverse si de o f t he nomination form), and amended by R es. 9, N EC, O ctober 12-13, 1966. Conditions: It shall be awarded to specific individuals who shall be war veterans within the accepted meaning of the term and members of an au thentic veterans organization established in the territory of any of the nations associated as wartime allies of the United States of America. The award shall be given to individuals in recognition of outstanding service in the field of veterans affairs and for service and contributions made in the development of international goodwill and comradeship between The United States, the ally and between their veterans organization and The American Legion. Nominations may be made by any member of The American Legion in good standing filed with the National Trophies, Awards and Ceremonials Committee under such rules and regulations as shall be approved for such award. Nominations: Nominations are limited to one (1) per post. Documentation: Each nomination shall be thoroughly documented ( testimonials and other credentials, newspaper clippings, copies of awards, etc.) by t he person placing the name in nomination. If space on the nomination form i s insufficient, additional pages may be attached for consideration. The nominator will be responsible for making definite time/place/presentation plans, subject to approval of the nominee for the award. Distribution: The Department Adjutant shall make distribution of the nomination form in January to the department commander, the National Executive Committeemen, and to any other prospective nominator. Deadline: Nominations must reach National by March 15. Mail To:

Trophies, Awards and Ceremonials Committee The American Legion P.O. Box 1055 Indianapolis, IN 46206

NOMINATION FORM FOLLOWS -- DUPLICATE AS NECESSARY

Form Must Reach National By March 15

137

The American Legion International Amity Award

NOMINATION FORM – PLEASE TYPE OR PRINT LEGIBLY Nominee’s Full Name

Address

Nominee is a veteran (in the accepted meaning of the term) of the military forces of member of

, and served during , during which (Country Name) (Name of War) time that nation was allied with the United States of America. The nominee is a member of

, an authentic veterans organization of said nation. (Name of veterans organization) The award is recommend in recognition of outstanding service in the field of veterans affairs and for service and contributions made in the development of international goodwill and comradeship between his/her organization and The American Legion as is evidenced by the following:

(Additional supporting documentation may be attached to this form…more is better)

NOMINATIONS ARE LIMITED TO ONE PER POST

The member of The American Legion submitting the nomination completes this section.

Name Department Post # Member ID #

__________________________________________________________________________________ Street Address City State Zip Code

Signature Date Submitted

Mail completed nomination form to:

Trophies, Awards and Ceremonials Committee The American Legion


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SAL Citation of Achievement

Request Form

An attractive citation, suitable for framing, is awarded to each Sons of The American Legion Squadron which, as of The American Legion Birthday, March 15-17, has reported a current membership equal to or exceeding its previous year’s official total as of December 31 of the previous year. The citation is signed by the SAL National Commander and the National Commander of The American Legion. The number of SAL CITATIONS OF ACHIEVEMENT needed is ___________ _______________________ Signature ________________________ Department

Send form to: John Kerestan, SAL Liaison The American Legion PO Box 1055 Indianapolis, IN 46206

RETURN THIS FORM BY MARCH 31

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APRIL 2011

TABLE OF CONTENTS

Department American Legion Baseball Rules 141

Report of Site and Dates of Department American Legion 142

Baseball Tournament

National Convention Housing Room Allotment 145

National Convention Meeting Space Requirements 146

District Commander Race-To-The Top Award Certification Form 147

140

Department Baseball Rules

Five (5) copies of your department American Legion baseball

rules are required to be on file at national headquarters by

April 15 for the current season.

Please forward five (5) copies of your department baseball rules to:

Assistant Director for Baseball Americanism and Children & Youth Division

The American Legion P.O. Box 1055

Indianapolis, IN 46206

Or email to: [email protected]

84th Season – 1926 to 2010

141


Report of Site and Dates of Department American Legion Baseball Tournament

Information Sheet

Purpose of To inform National Headquarters of sites and dates of department

tournaments. Report: Junior and Senior department baseball tournament sites and date.

Information is provided to professional scouts and college coaches. This also allows us to make contact with the local chairman to help generate publicity of the tournament.

Deadline: Mail by April 15. (We recognize that in a few instances the site of a

tournament may be on a home and home basis – (eastern champion vs western champion). We still require starting and ending dates of tournament.

Mail to: Assistant Director for Baseball Americanism and Children & Youth Division The American Legion P.O. Box 1055 Indianapolis, IN 46206 317-630-1249 [email protected] Fax: 317-630-1369 A copy of the reporting form follows. Mail original and retain one copy for your files.

142


Report of Site and Date of Senior Tournament 19 and under

To: Assistant Director for Baseball Americanism and Children & Youth Division The American Legion P.O. Box 1055 Indianapolis, IN 46206 Fax: 317-630-1369 [email protected] The Department of __________________________________ Senior Baseball Tournament this summer will be played at _____________________________ City and Stadium on the dates of ______________________ to _________________________ month/day/year month/day/year Local American Legion Site Coordinator* is: (Do not provide name of department chairman. We have department chairman’s information) Name _____________________________________________

Address ___________________________________________

City, State, Zip ______________________________________

Home Phone # ______________________________________

Email: _____________________________________________

_______________________ Department Adjutant

Please mail or fax by April 15

Fax # 317-630-1369 or email: [email protected]

*Those departments that play a home & home (i.e. east champion vs western champion) tournament should indicate home vs home in place of local chairman’s name and we will advise pro scouts.

143



Report of Site and Date of Junior Tournament 17 and Under

To: Assistant Director for Baseball Americanism and Children & Youth Division The American Legion P.O. Box 1055 Indianapolis, IN 46206 Fax: 317-630-1369 Email: [email protected] The Department of __________________________________ Junior Baseball

Tournament this summer will be played at _____________________________ City and Stadium on the dates of _______________________ to _________________________ Local American Legion Site Coordinator* is: (Do not provide name ofdepartment chairman. We have department chairman’s information) Name _____________________________________________

Address ___________________________________________

City, State, Zip ______________________________________

Home Phone # ______________________________________

Email: _____________________________________________

_______________________ Department Adjutant

Please mail or fax by April 15 Fax # 317-630-1369

Or email: [email protected]

*Those Departments that play a home & home (i.e. east champion vs western champion) tournament should indicate home vs home in place of local chairman’s name and we will advise pro scouts.

144



NATIONAL CONVENTION HOUSING

ROOM ALLOTMENT 2012 NATIONAL CONVENTION – INDIANAPOLIS, IN

This form should be submitted to the National Convention & Meetings Office at 700 N. Pennsylvania Street, Indianapolis, IN 46204 or by fax to 317-630-1397 by April 30, 2011. Subsequent to the membership target date in May of 2010, the aforementioned office will assign housing to each department for the 2012 National Convention in Indianapolis, Indiana. Please indicate the quantity and type of rooms that you want contracted for yourdepartment. Your written request must be received in the National Convention & Meetings Office in Indianapolis, Indiana on or before April 30, 2011. Your contract will be prepared according to the figures listed below: King (1 bed – 1 or 2 people) Room _______________ Handicap Accessible King (1 bed) _______________ Total King Rooms _______________

Double (2 beds – 1 or 2 people) Room _______________

Handicap Accessible Double (2 beds) _______________ Total Double Rooms _______________ 1 Bedroom – 1 Parlor Suite _______________ 2 Bedrooms – 1 Parlor Suite _______________

Department___________________ Department Adjutant _________________

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National Convention Housing

Meeting Space Requirements 2012 National Convention – Indianapolis, Indiana

This form should be submitted to the National Convention & Meetings Office at 700 N. Pennsylvania Street, Indianapolis, IN 46204 or by fax to 317-630-1397 by April 30, 2011. Subsequent to the membership target date in May of 2011, the aforementioned office will assign housing to each department for the 2012 National Convention in Indianapolis, Indiana. Please note the meeting space information listed below concerning the needs for yourdepartment within a contracted hotel. Your written request must be received in the National Convention & Meetings Office in Indianapolis, Indiana on or before April 30, 2011. In order to better serve your function space requirements, please indicate your needs below:

Meeting/Caucus Space Y or N If yes, please provide your requirements (i.e. Theater Style seating for 100; Head table for 4)

______________________________________________________________________________

______________________________________________________________________________

Food & Beverage Requirements Y or N If yes, please provide your requirements (i.e. Reception for 400; Dinner for 150; Breakfast for 300)

______________________________________________________________________________

______________________________________________________________________________

We will attempt to assign your department to a hotel that meets your stated requirements. It will be the department’s responsibility, once a hotel is assigned, to communicate with your hotel’s convention services department to facilitate the logistics of your function. If we have to assign your department to a hotel that does not meet your meeting space requirements we will work with each of you to find you the needed space to host your function. This space could therefore be in the Headquarters Hotel or in the Convention Center.

Department______________________ Department Adjutant ____________________

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CERTIFICATION FORM DISTRICT COMMANDER

RACE-TO-THE-TOP AWARD TO: Membership Division, The American Legion, PO Box 1055, Indianapolis, IN 46206 This is to certify the below listed district commander has attained at least 100 percent of the district’s assigned membership objective by March 31, and we have transmitted the information to National for receipt by the APRIL TARGET DATE. Competition will be divided into five categories based on the membership of the district without regard to geographic locations. District commanders will compete in each of the following categories based on the previous year’s final totals. Category I - Districts of 15 to 1,499 Category IV - Districts of 5,000 to 7,499 Category II - Districts of 1,500 to 2,999 Category V - Districts of 7,500 and above Category III - Districts of 3,000 to 4,999 The National Convention trip will be presented to the district commander and guest in each category whose district membership, transmitted to National no later than the April target date, represents the greatest percentage over the final membership of the previous year. Name __________________________District No. __________ Category _____ Address __________________________________ Phone: ________________ City, State, Zip____________________________________________________ Previous year Membership___________ Current Year Membership__________ Percentage of Current Year Membership _______________________________ Increase over previous years final Membership__________________________ Number of Posts within the District____________________________________ ______________________ _____________________ ______________ Department Adjutant Department Date

MAIL TO REACH NATIONAL HEADQUARTERS ON OR BEFORE APRIL TARGET

147

MAY 2011

TABLE OF CONTENTS

2012 Membership Year Department Per Capita Amount 149

2012 Membership Tacks 150

Recruiter of The Year Nomination Form 151

District Commander New Post Achievement Award Certification Form 152

District Commander Achievement Award/District Honor Ribbon Certification Form 153

Gold Brigade Award Certification Form 154

Gold Brigade Fifth Consecutive Year Award Certification Form 155

Gold Brigade Sixth Consecutive Year Award Certification Form 156

Silver Brigade Certification Award 157

Certification of Departments Achieving All Target Dates During Membership Year 158

148

2012 MEMBERSHIP YEAR DEPARTMENT PER CAPITA AMOUNT

Information/Reporting Form

Purpose of Report: To notify National Headquarters of the department’s per capita portion of the annual membership dues. This information must be reported in support of the National Paid-Up-For-Life Program. In addition to being used for calculation of the annual department per capita reimbursement, it is also maintained for informational/historical purposes in National’s database files. All departments are asked to submit this form annually. Deadline: Mail on or before May 1. Mail To: The American Legion, Angela King, IT/Data Services, PO Box 1954, Indianapolis, IN 46206 Or Fax to: 317-860-3130 Please select one of the following: Our department dues rate (per capita) will remain the same for the 2012 membership year.

Please change our department dues rate (per capita) to _________________ for the 2012 membership year. (Enter 2012 per capita)

An annual dues increase for our department is currently under consideration and will be determined at our department convention. Notification of the 2012 dues rate will be forwarded to National Headquarters no later than . (Enter Date) I certify that the information above is confirmed and accurate. Department dues information reported to National Headquarters does not include the National per capita portion ($13.50). ________________________________ Department Dept. Adjutant’s Signature ________________________________ Date

Note: If the department per capita changes at any other time during the year, it should be reported immediately to National Headquarters.

149

Membership Tacks (Order Form)

Mail To: Internal Affairs Division The American Legion PO Box 1055 Indianapolis, IN 46206 TO: DEPARTMENT ADJUTANTS PURPOSE: MEMBERSHIP TACKS ORDER FORM (Recruiter, 100% Post Commander & Adjutant) These tacks are available to every department for use in their membership program; every tack will have on it the year 2012 to distinguish it from previous years. The criteria for awarding these tacks is left to the discretion of thedepartment. Estimate your total requirements as closely as possible, using the order form below...it may be necessary to limit the number we send in order to have some for everyone. If it is necessary to reduce your quantity requested, you can check at a later date in case we have excess inventory. Depending on available inventory, we plan on shipping the tacks about August 1, 2011.

Membership Tacks Recruiter Tack Quantity Requested 100% Post Commander Tack Quantity Requested 100% Post Adjutant Tack Quantity Requested (Date) (Department) (Authorized Signature)

RETURN TO NATIONAL MAY 1, 2011, OR BEFORE

150

NOMINATION FORM “RECRUITER OF THE YEAR”

* POST ADJUTANT SEND TO: ** DEPARTMENT ADJUTANT SEND TO: DEPARTMENT HEADQUARTERS MEMBERSHIP DIVISION PO BOX 1055 INDIANAPOLIS, IN 46206 In the Department of _________________, the top new member recruiter of membership enrolled for current membership year as of May target date, and transmitted to National Headquarters is: (PLEASE PRINT OR TYPE) NAME _________________________ POST _______ MEMBER ID NO. ____________

ADDRESS _____________________________________________________________

CITY, STATE, ZIP _______________________________________________________

PHONE ____________________ Number of NEW MEMBERS enrolled (minimum 10) _____________ (Attach list of names and ID numbers of new members) Next Highest New Member Recruiter (Make additional copies if needed) NAME _________________________ POST _______ MEMBER ID NO. _____________

ADDRESS ______________________________________________________________

CITY, STATE, ZIP ________________________________________________________

PHONE ________________

Number of NEW MEMBERS enrolled (minimum 10) _____________ (Attach list of names and ID numbers of new members) ______________________________ __________________________________ Post Adjutant Date Department Adjutant Date

Mail to reach on or before: *Department Headquarters: May 14, 2011 **National Headquarters: Last Day of May

151

CERTIFICATION FORM DISTRICT COMMANDER NEW POST ACHIEVEMENT AWARD

TO: Membership Division The American Legion PO Box 1055 Indianapolis, IN 46206 This is to certify the below listed district commander has created __________new

post(s) in District _______________________. This also certifies a new Post

Temporary Charter is on file at National Headquarters.

NAME _____________________________________ DISTRICT NO. ____________ ADDRESS ___________________________________________________________ CITY, STATE, ZIP _____________________________________________________ NEW POST NO.(S) ____________________________________________________ _________________________ Department Adjutant _________________________ Department _________________________ Date

MAIL TO REACH NATIONAL ON OR BEFORE THE LAST DAY OF MAY (POST CHARTER APPLICATION MUST ALREADY BE ON FILE BY THE MAY TARGET).

152

CERTIFICATION FORM DISTRICT COMMANDER ACHIEVEMENT AWARD

AND DISTRICT HONOR RIBBON

TO: Membership Division The American Legion PO Box 1055 Indianapolis, IN 46206 I certify the following information concerning district membership for the previous membership year and current membership year in this department is correct. ________________________ Department Adjutant ________________________ Department ________________________ Date NOTE: Report only those districts exceeding their previous year’s membership by at least the number of posts in the district. USE THIS FORM AS A COVER FOR ATTACHED SHEETS WITH THE FOLLOWING INFORMATION: 1.) District commander’s name and address 2.) District name or number 3.) District final previous year membership as of December 31 4.) Number of posts in district 5.) District current year membership as of May target date

MAIL ON OR BEFORE LAST DAY OF MAY

153

CERTIFICATION FORM “GOLD BRIGADE” NEW MEMBER RECRUITER AWARD

POST: RETAIN COPY FOR YOUR RECORDS SEND TO: DEPARTMENT ON OR BEFORE THE MAY TARGET DATE The following member in the Department of ___________________________ qualifies for the “Gold Brigade” Award for enrolling 50 or more NEW MEMBERS into The American Legion by May Target Date. (Please attach the list of names with each nomination form).

A “Gold Brigade” cap pin, certificate, a Gold Brigade patch, and choice of a jacket, or sweater, or polo shirt with the “Gold Brigade” logo.

First time qualifiers for the “Gold Brigade” receive:

A “Gold Brigade” certificate, patch, a “hash mark” for the sleeve, and the choice of either another “Gold Brigade” jacket, or sweater, or polo shirt with the “Gold Brigade” logo.

Second time qualifiers for the award receive:

PLEASE CHECK THE APPROPRIATE BOX(ES): This “Gold Brigade” award will be my: A. First “Gold Brigade” award B. Other (Specify 2nd or 3rd time qualified) If you checked either box “A” or “B”, check one: jacket sweater polo shirt Check Size: S M L XL XXL XXXL NAME ____________________________________________ POST NO. ________________ ADDRESS___________________________________________________________________ City State ZIP PHONE: ____________ Number of NEW MEMBERS enrolled (minimum 50) ______________ ___________________________ ___________________________________ Department Adjutant (signature) Post Adjutant (signature) ______________________________ ___________________________________ Date Address

___________________________________ Date (Cannot be after May Target Date) DEPARTMENT REMINDERS - Forward a copy of this form and a copy of the list of new members to National Internal Affairs on or before the last day of May. A “NEW” member is defined as ANY eligible veteran who was not a paid member, in good standing, for the 2011 membership year. Transfers do not count as new members.

154

CERTIFICATION FORM GOLD BRIGADE

FIFTH CONSECUTIVE YEAR AWARD Departments: Send to National Headquarters by last day of May The following member of the Department of _____________________ qualifies for the prestigious fifth consecutive year “Gold Brigade” Award for enrolling fifty or more newmembers into The American Legion by the May Target Date. A Legionnaire may only qualify for this award once every five years. (Check one) Man’s Blazer: (Cut) Short Regular Portly (Stout) Long

Extra Long Extra Extra Long

Please Specify Even Sizes 34-54 _____________ Size Ladies Blazer: (Cut) Short Regular Long

Extra Long Extra Extra Long

Please Specify Even Sizes 4-20 ______________ Size Name _______________________ Post No. _________ Member ID ____________ Phone _____________________ Years of being a Gold Brigader 19____ - 20_____

Certified:

_______________________________ Department Adjutant (signature)

_______________________________ Date

DEPARTMENT REMINDERS - Forward a copy of this form to the National

Membership Division and a copy of the list of new members signed up to National Headquarters, on or before the last day of May.

A “NEW” member is defined as ANY eligible veteran who was not a paid member, in good standing, for the 2011 membership year. Transfers do not count as new

members.

155

CERTIFICATION FORM GOLD BRIGADE

SIXTH CONSECUTIVE YEAR OR MORE AWARD

The following member of the Department of _______________________ qualifies for the sixth

consecutive year or more “Gold Brigade” Award for enrolling fifty or more new members into

The American Legion by May target date.

This award is a $150 check and a “Master Recruiter” Legion cap, along with a Gold Brigade

plaque, cap pin, and hash mark. Note: Please type or print; Make sure all of the information below is complete to help avoid processing delays.

Name: Post No. Phone: Post City: Years qualifying for Gold Brigade: Cap size: Please specify crown type (Regular, Fort Knox, Women’s crown): Please specify (Lined or Unlined): Mandatory Insignia (Y/N): If yes, please list:

Certified:

__________________________________

Department Adjutant (signature)

__________________________________

Date

DEPARTMENT REMINDER - Forward a copy of this form to the National Membership

Division and a copy of the list of new members signed up to National Headquarters, on or before

the last day of May.

156

CERTIFICATION FORM “SILVER BRIGADE” NEW MEMBER RECRUITER AWARD

POST: RETAIN COPY FOR YOUR RECORDS SEND TO: DEPARTMENT HEADQUARTERS ON OR BEFORE MAY TARGET DATE The following member in the Department of ___________________________ qualifies for the “Silver Brigade” Award for enrolling 25 to 49 NEW MEMBERS into The American Legion by May Target Date. Silver Brigaders receive a silver pin and a Silver Brigade certificate. NAME ____________________________________________ POST NO. __________ ADDRESS ____________________________________________________________ PHONE: _______________ Number of NEW MEMBERS enrolled (25 to 49) ________ ______________________________ __________________________ Department Adjutant (signature) Post Adjutant (signature) ______________________________ __________________________ Date Date

USE ADDITIONAL SHEETS IF NECESSARY

DEPARTMENT REMINDERS - Forward a copy of this form to the National Membership Division and a copy of the list of new members signed up to National Headquarters, on or before the last day of May.

A “NEW” member is defined as ANY eligible veteran who was not a paid member, in good standing, for the 2011 membership year. Transfers do not count as new members.

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CERTIFICATION OF DEPARTMENTS ACHIEVING ALL TARGET DATES DURING THE MEMBERSHIP YEAR

This recognition is for any department meeting or exceeding each target date up to and including the May (101 percent) membership target date published for the National Points Awards Program for the current membership year. The National Commander or a member of his staff will recognize the department during the National Convention for meeting all targets using traditional membership methods. Department adjutants must nominate their departments before the Delegate Strength reporting date, approximately thirty days before the beginning of the National Convention. TO: Internal Affairs The American Legion PO Box 1055 Indianapolis, IN 46206 Date ____________________________

The Department of ___________________________ requests recognition at the National Convention for meeting all target dates for the membership year. Target Month Target Actual September 50% __________

October 55% __________

November 65% __________

December 75% __________

January 80% __________

February 85% __________

March 90% __________

April 95% __________

May 100% __________

Adjutant ______________________ Department _____________________

158

JUNE 2011 TABLE OF CONTENTS

(THERE ARE NO FORMS FOR JUNE 2011)

159

GENERAL SECTION Table of Contents

Report of Life Membership Award Information Sheet 161

Prominent Legionnaire Death Notice 163

Request for Use of American Legion Name or Emblem on Merchandise 164

Post Commander and Adjutant Notification Card 165

Correction of Continuous Membership 167

DMS Refund Procedures 168

The American Legion Dispatch 169

Member Data Form 170

Snowbird Form 171

Membership Dues Transmittals 172

VA&R Citations for Meritorious Service 175

VA&R Certification for Dept VAVS Representative 176

IT Department/Post Services 179

Automated Database Updates 180

AIM Membership Management Software 181

Membership Cancellation Memorandum 182

National Paid-Up-For Life Membership 184

Charters 191

NEC Resolution Form for Department Use 207

SAL All Time High (Red) Honor Ribbon 209

SAL Application for Five-Star Award Supplies 210

Legion College Application 212

160

REPORT OF LIFE MEMBERSHIP AWARD

Information Sheet

Purpose of Report: To submit the names of Legionnaires who have been awarded a Life Membership by their post for the purpose of recognizing the receipt of this honor by publishing their name in The American Legion Magazine, as space is available. The report follows on the next page, and may be reproduced as needed.

Deadline for Reporting: Anytime during the year. Mail to: Honorary Life Membership Notification The American Legion Magazine PO Box 1055 Indianapolis, IN 46206

161

REPORT OF HONORARY LIFE MEMBERSHIP AWARD Mail To: Honorary Life Membership Notification The American Legion Magazine PO Box 1055 Indianapolis, IN 46206 I hereby report the following Honorary Life Membership award(s) for publication in The American Legion Magazine. This report is submitted according to the following guidelines: Each Honorary Life Membership listed below was awarded by our post at absolutely no

cost to the member. In each instance, the post has made provisions to pay the member’s entire department and national dues for the remainder of his or her life (unless the member chooses to transfer to another pPost).

Due to severe space limitations, The American Legion Magazine cannot publish the

names of the members who have purchased their own Life Membership under the provision of National’s Paid-Up-For-Life (PUFL) program or from a Life Membership program administered by a department; no such member’s name is listed below. Only lifetime memberships purchased by the post and awarded to the member will be published.

Reports of Honorary Life Memberships are accepted for publication only when

certified by signature below of the current post commander, adjutant or financeofficer.

PLEASE TYPE OR PRINT CLEARLY

Name of Post Post # Address City State Zip Membership ID# Member’s Name (Required) Year Awarded ___________________ _______________ ___________________ _______________ ___________________ _______________ ___________________ _______________ I hereby certify that I have read the criteria regarding publication of Honorary Life Members and that the member(s) listed above is/are fully qualified. Signature Date Office Held (Post Commander, Adjutant or Finance Officer)

162

American Legion Death Notice Please report the death of a Prominent Legionnaire to: Daniel S. Wheeler National Adjutant The American Legion PO Box 1055 Indianapolis, IN 46206 Full name of the deceased: ______________________________________________

Membership number: ___________________________________________________

Date of death: ________________________________________________________________

Age or Date of birth: ____________________________________________________

Member of American Legion Post No.: ______________________________________

Department of: _________________________________________________________

Continuous years of membership: __________________________________________

Military Service Affiliation: ________________________________________________

Era (e.g. Korean War): ___________________________________________________

Rank: ________________________________________________________________

Remaining survivors: ____________________________________________________

Name and address for letters of condolence: _____________________________________

_____________________________________________________________________________________________

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THIS FORM MAY BE DUPLICATED

REQUEST FOR USE OF AMERICAN LEGION NAME OR EMBLEM ON MERCHANDISE

The name and emblem of The American Legion are registered service marks in the U.S. Trademark Office and are protected by

criminal and civil enforcement provisions of federal law (18 U.S.C.S 705 and 36 U.S.C.SS 44 and 48). By authority of May 1947

Resolution Number 71, the National Adjutant or his designated representative (Director, American Legion Emblem Sales), may grant

limited permission to use the name and emblem in accordance with Resolution Number 71, other Resolutions and U.S. Trademark

Law. In order to gain permission for limited use of the name or emblem, complete this form and forward it to your Department

Headquarters, attn: Department Adjutant. Your Department Headquarters will forward the completed form to American Legion

Emblem Sales. Please note that the member or Post purchasing the merchandise must request permission and permission is granted

directly to manufacturers only.

Any permission given will be granted on a one-time basis for a given quantity. Additional orders will require new authority and the

manufacturer must not produce more items than that being ordered. Permission will be given with the caveat that all material used will

specifically identify the Post. If the merchandise requested is available through American Legion Emblem Sales, you will receive a

quote for the merchandise or a one-time limited permission. If the merchandise is not available through American Legion Emblem

Sales, you will receive a one-time limited permission or denial of permission. You may purchase directly from approved American

Legion licensees, or their retail outlets. To view a list of current approved licensees of The American Legion, visit our website,

http://emblem.legion.org.

- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - - FILL OUT FORM COMPLETELY AND FAX OR MAIL TO DEPARTMENT HEADQUARTERS

Purchaser Information Manufacturer Information

Post Number Name of Business

Address Address

City State Zip City State Zip

Contact Person Contact Person

Member I.D. # Telephone #

Telephone # Evening E-mail

Email Product in all parts made in U.S.A.? Yes No

Product Description If not, please attach explanation.

Imprint instructions. Provide rough sketch or attach artwork.

Quantity

Price

Purpose/Use of product

Signature

DEPARTMENT USE FOR OFFICE USE ONLY NATIONAL USE

Recommend Approval Approved

Recommend Denial Referred

Denied

Department Adjutant National Adjutant or Designated Dept. (A.L. Emblem Sales)

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http://emblem.legion.org/

Reporting Post Commanders and Adjutants Commander and Adjutant Notification Cards

It’s very important for National Headquarters to maintain a current and accurate record of the names and addresses of all post commanders and adjutants. The information is necessary for the distribution of the DISPATCH, printed once a month. Also, at times National Headquartersneeds to send messages directlyto all Posts, particularly in connection with legislative efforts, new programs, or special membership drives. In addition, National Headquarters receives dailyrequests for commander and adjutant addresses. The Commander and Adjutant Notification Card (form # 30-083) is used for this purpose. Each spring, the IT Division produces two complete sets of these cards showing the commanders and adjutants on record at National Headquarters for every post; there will be four cards for each post (2 for commander/2 for adjutant). All of these cards are sent to the respective Department. The department should retain one set; the other set is to be sent to National Headquarters with the officers for the coming year. If the post retains the same post commander or adjutant for the coming year, simply put an “X” in the box on the card and return it to: The American Legion, IT/Data Services, P.O. Box 1954, Indianapolis, IN 46206. If a new commander or adjutant has been elected or appointed, enter the complete information on the card as instructed. Send in the cards as you receive the updated information from the post. This will speed up our processing. By checking the cards intended for National, you will have a count of the post officers not yet reported. Ideally, by early-September, there will be none left. Please do NOT send lists of post commanders and adjutants; we need the cards.

165

50-60-70-75-80-85-90 Continuous Years Membership Certificates

The National Executive Committee has directed the issuance of certificates to members of The American Legion credited with 50 years of continuous membership. This has been further expanded to include members with 60, 70, 75, 80, 85 or 90 years of continuous membership. An eligible member receives only one of each of these special awards. January 15 has been determined to be the cutoff for getting memberships transmitted, or submitting continuous years changes to National Headquarters toensure a certificate will be printed for members who have not previously received one of these awards. The certificates are sent directly to the posts (rather than through the dDepartment) for presentation to members. As an appropriate date for these members to be honored, it is suggested a special ceremony be held near/on the founding birthdate of The American Legion (March 15). A Word document certificate template will be sent electronically to the departments to be used for members who may have been omitted by NationalHeadquarters…a limited supply of blank certificates will be mailed to the departments for this purpose. National Headquarters prints these certificates only once a year. Should a Post ask,unless they need them for a special presentation, they should be encouraged to wait until the next scheduled printing, subject to the member’s record being properly recorded. If inquiries are received, make sure National Headquarters receives a notification to update the record of the member, otherwise a certificate won’t be printed, even though the Legionnaire may be entitled to one. Remember, January 15 is the cutoff for getting changes/memberships to National Headquarteres so qualified members are not left out of the annual run.

166

Correction of Continuous Membership National Headquarters makes every effort to maintain accurate records for continuousyears for each member. If the number of years on the card is not correct, or missing altogether, the normal way of making the correction is to enter the right figureon the Department Record Card at the time the post transmits the card to thedepartment. The “Post Adjutant’s Manual” contains complete instructions on processing cards. There will be times a correction will need to be made after the Department Record Card has been transmitted so that next year’s membership card will be printed correctly. In this situation, the “Member Data Form (30-001)” should be used. Complete the form as instructed, including the member’s name and I.D. number as they appear on the membership roster. A copy of this form is pictured elsewhere in this manual. Calculation Example: If a member joined The American Legion in 1990, and has belonged continuously since, and if dues have been paid for the 2010 membership year, the correct number of continuous years for this member is twenty-one (21). Order your anticipated needs for this form when ordering general supplies in the spring. Note: Some departments wish to retain control over the correction of records of continuous membership, and for these departments, National Headquarters will NOT accept a correction unless it is signed by an authorized department representative. Unless instructed to the contrary, National Headquarters will accept any correction submitted by the post adjutant.

167

Direct Membership Solicitation (DMS) Refund Procedures Many departments receive requests for refunds for DMS membership. This may be a result of a current member responding to our invitation or a member is found to be ineligible. When requesting a refund for DMS members, please submit a Membership Cancellation Memorandum (form 30-081). Complete the form with as much information as possible. Not only does this cancellation form contain all information necessary to cancel the DMS record and refund the member’s money in a timely manner, but it will also enable thedepartment to have a record of the cancellation transaction. Please note that all requests for DMS refunds not received on a Membership Cancellation Memorandum will be returned to the department for submission on the proper form. Standard procedure is for the refund to be mailed directly to the member. For a refund to be sent to the department or a local post, we must have this request in writing from the member.

Membership Debits And Credits

The necessity of making a membership debit or credit arises when:

1. The actual number of membership cards shipped is greater or less than the number shown on the transmittal form.

2. The check accompanying the transmittal is not in the correct amount.

3. A membership previously transmitted has been canceled and a

membership cancellation memorandum is submitted.

4. Incomplete or illegible cards must be pulled from the transmittal and returned to the department.

Whenever it becomes necessary for National Headquarters to credit or debit adepartment’s membership account, this will be done by our automated accounting system, and all debits and/or credits will be printed on the monthly statement issued to each department by our Finance Division. If the cancellation cannot be resolved by a debit or a credit and requires an actual check to be issued by National Headquarters, you must explain the circumstances and indicate where the check is to be sent.

168

The American Legion Dispatch Membership growth – one of the key issues facing your department, your post and your members. How do you get new members? What are their interests? How do you keep your posts alive and active in your community? Find out in The American Legion Dispatch, the newspaper published 12 times a year by The American Legion National Headquarters. Get ideas from other posts on how to get good publicity for your community service and increase your membership. Use it as a recruiting tool. Share The Dispatch with potential members so that they know what the Legion is doing for them! The Dispatch was created in mid-1991 as an information tool for American Legion family members to keep them updated on Legion news and concerns and veterans’ issues. It is published monthly. The subscription rate is $15 per year for 12 issues. It can also be received online. Visit www.legion.org/dispatch to subscribe to an electronic edition. Department-level Legionnaires – commanders, adjutants, vice commanders, service officers, all chairpersons of standing department commissions and committees and district commanders receive complimentary copies. Post adjutants also receive complimentary copies on behalf of their posts. Share your copy with your post commanders and members. The Dispatch will keep you current with the most up-to-date information on the Citizens Flag Alliance, National Security, Foreign Relations, Americanism, Children & Youth, Economic issues, Internal Affairs, Membership, Legislative, Public Relations and Veterans Affairs and Rehabilitation. The Dispatch will keep you informed on other Legion service programs, such as American Legion Baseball, National Emergency Fund and American Legion Child Welfare Foundation. Keep your members informed with essential up-to-the-minute coverage of veterans’ legislation and American Legion news and features. Have them subscribe to The Dispatch. For information, problems with subscriptions or any other questions, contact The Dispatch office at (317) 630-1352. _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __ _ _ _ _ _ _ _ _ _

The Dispatch Published by The American Legion National Headquarters

I am paying for my subscription to THE DISPATCH by (check one): Check Money Order VISA MasterCard I wish to receive the Print Edition Electronic Edition If charge, card no: _________________________________________ Expiration date: ______ Name _______________________________ Legion Membership No. ____________________ Address _____________________________________________________________________ Email Address (required for electronic edition): _______________________________________

169

http://www.legion.org/dispatch�

The American Legion Member Data Form

INSTRUCTIONS

The Member Data Form (MDF) should be used to report:

Name/Address Changes Date of Birth Continuous Years Changes Deceased Members Post Transfers

Always clearly print the information in black or blue ink when completing the form. The Member ID number, post number and the name of the department are required for an MDF to be p rocessed by National Headquarters. The following pertains to post transfers only: The transfer of membership from one post to another is a privilege granted to any paid-up Legionnaire with the approval of the post to which the member is requesting transfer. TRANSFER GUIDELINES:

1) No transfer shall be made unless the member requesting transfer has a membership card showing the member is in good standing at the time the transfer is requested. Members whose dues for the current calendar year are not paid by February 1 of that year ar e uended a nd ar e n ot i n g ood s tanding, de eming them ineligible for transfer.

2) No charge shall be made to the member for the privilege of transfer and no dues shall be transferred from one post to another. The accepting post may require payment of the difference in dues on a pro-rated basis if dues are higher than the transferring member’s former post.

3) A Legionnaire requesting transfer of membership must first secure approval from the post TO WHICH transfer is requested. This may be approved verbally or in writing. The adjutant o f the new post will complete and r oute the parts of t he MDF as instructed.

4) National Headquarters w ill carry through by transferring the member’s record to the new post, provided the member’s current record is on file and provided the transfer information on the MDF is complete.

5) Paid Life Members in the departments of Kansas and N ebraska should check with their department headquarters prior to requesting transfer.

Route the parts of the Member Data Form as follows: Parts 1-2-3: Send to Department Headquarters. The Department will forward Part 1 to National, retain Part 2, and mail Part 3 to the member’s former Post. The Post retains Part 4 for its files.

NOTE: The signature of the post adjutant is required in reporting an Honorary Life Membership, a deceased member, a post transfer or a continuous years change.

170

Are You A Snowbird?

(Example - you live in Indiana from April-October and Florida from November-March)

Do you move between two different addresses each year? Did you know that National Headquarterscould automatically change your address so that you never miss an issue of the magazine, the renewal notices or any other mail from National Headquarters? If you would like to take advantage of this service, please let us know by completing the information below. NOTE: This service works only if the member moves between the same two addresses at the same time each year. The member must provide a summer & a winter address and the approximate dates they move to/from each. Once their membership record is set-up for our “snowbird” service, the member won’t need to notify us when they move unless they change either address entered below. Since most mailings from National Headquarters are printed in advance, please allow 6-8 weeks for the initial change to take affect. Name 9-digit Member ID #

ADDRESS 1 (SUMMER)

______________________________________________________________________

______________________________________________________________________

______________________________________________________________________

I will be there from (Month) to (Month)

______________________________________________________________________

ADDRESS 2 (WINTER)

______________________________________________________________________

______________________________________________________________________

I will be there from (Month) to (Month) Member’s Signature Date

This information should be mailed directly to the address below. (Your post should also be notified)

The American Legion, IT/Data Services, PO Box 1954, Indianapolis, IN 46206

The completed form can also be faxed to (317) 860-3130.

171

Membership Dues Transmittals

A two-part form is provided for the transmittal of dues and membership cards. This form (No. 30-080) is used for both Legion and SAL membership, however, do not include both on one form. (See sample form later in this section). Complete the necessary information. Transmittals are to be numbered, beginning with #1 for each membership year. It would be possible to have dues to send for several different membership years at the same time. Prepare separate transmittal forms for each year. Some departments have computerized bookkeeping systems which can provide the information called for on the detail portion of the transmittal. In these cases, it is not necessary to complete this portion; simply complete the summary portion, write ATTACHED across the detail portion on the form and staple it to the computer-generated record. The pink copy marked “Department” should be retained for department records. The original marked “National” should be sent with the cards and payment to: The American Legion IT/Scanner Operations 5745 Lee Road Indianapolis, IN 46216 NOTE: This address should be used for shipment of membership transmittals only. No cards will be processed without payment. Cards and money should always be transmitted at the same time. If there is a shortage or overage in payment, the proper debit or credit will be shown on the next monthly statement issued to your department by National Headquarters. Transmittal forms can be ordered from: Internal Affairs, The American Legion, P.O. Box 1055, Indianapolis, Indiana 46206. Cards marked “duplicate,” or "deceased” should not be included in a transmittal. Please include them with other changes being submitted to IT/Data Services. Do not exceed more than 5,000 cards on a single transmittal.

172

Membership Dues Transmittals (Continued) Address changes on membership cards will not be picked up. Please use the Member Data Form #30-001, for submitting these transactions. The scanner equipment does not read “LIFE” that is rubber-stamped on membership cards. To code records as Department Life members, please submit those names and ID numbers on a separate list to IT/Data Services. Please do not use staples, paper clips, “correction fluid” or self-sticking note paper on membership cards. A considerable amount of time is required to remove all this material from the cards before a transmittal can be processed, since these materials will cause the equipment to jam and/or damage cards. Although it's helpful for the cards to be sorted by post within the transmittal, please do not use rubber bands to separate the posts.

173

THE AMERICAN LEGION

To: National Headquarters

From: Department of ___________________________

Dues Transmittal No. __________ For 20 ________________(Enter Mbrshp Year)

Date _______________________

____________________ Legion Members @ $13.50 _____________________

____________________ SAL Members @ $2.00 _______________________

DO NOT SUBMIT LEGION AND SAL ON THE SAME TRANSMITTAL __________________________ Department Adjutant's Signature

Post Members Post Members Post Members Post Members

PAGE TOTAL _____________ TOTAL MEMBERSHIP PAID ON THIS TRANSMITTAL _________________________ TOTAL MEMBERSHIP PREVIOUSLY PAID _________________________ TOTAL MEMBERSHIP PAID TO DATE _________________________

174

VA&R Citations for Meritorious Service

Information Sheet

Each y ear, t he N ational V eterans Affairs and R ehabilitation C ommission j oins with the Departments of The American Legion to acknowledge the contributions of Post Service Officers and others to the rehabilitation program. This is done through the award of the "CITATION FOR MERITORIOUS SERVICE." All departments are URGED

to participate in this endeavor to pay tribute to those Legionnaires whose untiring efforts have meant so much to the success of our rehabilitation program. It i s suggested t hat where possible t he presentation of these Citations be made a feature of department conventions, Service Officer schools, or department conferences.

In order that sufficient time mayy be allowed t o prepare these citations, it is requested that the name be submitted as soon as possible. Please include with each a br ief summary of the nominee's activities during the period on w hich his or her selection is based. Would you also provide us with the date and place of the presentation, so that the citation(s) can be prepared and mailed, as you direct, in time for presentation. Your coopperation in submitting the nominations at this time will be greatly appreciated. Mail nominations to: Veterans Affairs and Rehabilitation Commission

Director

The American Legion 1608 K Street, N.W. Washington, DC 20006

175

VA&R CERTIFICATION FORMS DEPARTMENT VAVS REPRESENTATIVE/

ASSOCIATE REPRESENTATIVE **

Information Sheet Each Department of Veterans Affairs medical facility has a Veterans Affairs Voluntary Service (VAVS) Committee made up of organizations whose members participate in the VAVS program for the benefit of veteran patients. Each organization may certify one representative and up to three deputy representatives to serve on this committee. (**To develop and coordinate volunteer services from adjoining states, one associate representative and one deputy associate representative from each concerned state, may be certified to the VAVS Committee for out-of-state members participating in a medical center VAVS program.) The actual certification of a representative to the director of the VA medical facility is done by the National Certifying Official, the Director of the Veterans Affairs & Rehabilitation Commission. The VA&R Director, however, relies on department officials to recommend an effective local leader for this important committee assignment. The caliber of participation in the VAVS program is often directly related to the caliber of the leadership provided by the VAVS representatives. Therefore, too much emphasis cannot be placed on the proper selection of these individuals. Qualifications for a VAVS representative are outlined in the VA pamphlet, Guidelines for VAVS Representatives and Deputy Representatives. Enclosed are the forms to request the certification of individuals.

176

RECOMMENDATION FOR CERTIFICATION DEPARTMENT VAVS REPRESENTATIVE/

ASSOCIATE REPRESENTATIVE THE AMERICAN LEGION

Dear National VAVS Representative: We are recommending to you our Department: VAVS Representative

Associate Representative

This appointment is: New A Re-Certification A Replacement Date _________________________

VA Medical Facility _______________________________________________

Name _________________________________________________________

Mailing Address _________________________________________________

Telephone Number _______________________________________________

Length of Appointment _________________________ Indefinite

Legion ID No. ____________________ Post No. ________________________

If this appointment replaces an existing representative or associate representative, please provide the following information about the replaced representative. Name __________________________________________________________

Mailing Address __________________________________________________

Legion ID No. ___________________________ Post No. _________________

___________________________ _____________________________ Department Department Official Signature

Mail to: Inquiries to: Director, VA&R Commission Kimberly Mitchell The American Legion Deputy National Representative 1608 K Street, NW 202-861-2700 Washington, DC 20006 Email: [email protected]

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RECOMMENDATION FOR CERTIFICATION DEPARTMENT VAVS DEPUTY REPRESENTATIVE

DEPUTY ASSOCIATE REPRESENTATIVE THE AMERICAN LEGION

Dear National VAVS Representative: We are recommending to you our Department: VAVS Representative(s)

Deputy Associates Representative

This appointment is: New A Re-Certification A Replacement Date _________________________

VA Medical Facility _______________________________________________

Name _________________________________________________________

Mailing Address _________________________________________________

Telephone Number _______________________________________________

Length of Appointment _________________________ Indefinite

Legion ID No. ____________________ Post No. ________________________

If this appointment replaces an existing representative or associate Representative, please provide the following information about the replaced representative. Name __________________________________________________________

Mailing Address __________________________________________________

Legion ID No. ___________________________ Post No. _________________

___________________________ _____________________________ Department Department Official Signature

Mail to: Inquiries to: Director, VA&R Commission Kimberly Mitchell The American Legion Deputy National Representative 1608 K Street, NW 202-861-2700 Washington, DC 20006 Email: [email protected]

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Information Technology (IT) Division

Department/Post Services The Department/Post Services section acts as a liaison between the IT Division and the Department Headquarters. All inquiries for information, products and services pertaining to the IT Division should be directed to this section for prompt handling. This does not include routine member inquiries, such as dues status information; these should be directed to the Customer Service section, as discussed later in this section. The Department/Post Services section of the IT Division is located at our Fort Harrison facility. Call 317-860-3085 or 317-860-3104 (Fax 317-860-3001).

Department Support Via Internet Access A major goal of National Headquarters is to provide the Department staff with as much support as possible to help ensure the highest level of service to our members. One of the IT Division’s services allows department’s the ability to perform membership recordlook-ups via the Internet. Departments have been given the authority to view their own membership records as shown on National Headquarters database. Access is given to department adjutants and additional staff authority is at the discretion of the adjutant. However, we highly recommendthat access be given to Department staff members who perform the daily tasks of membership support. Access to National Headquarters database allows you to view both Legion and SAL records.The screens are very user friendly and easy to navigate. If you already know the member’s ID number, simply type it in with his/her last name, and information from the membership record appears. If the 9-digit number isn’t known, the inquiry feature also allows you to search by post or name to locate the record. The membership record screen displays current data as shown on National Headquartersrecords. Some of the information you’ll see displayed is the member’s address, the status oftheir membership, the last paid year, the date their last dues payment was processed at National Headquarters and even the number of the department transmittal on which it wassubmitted. You can even view a copy of the member’s most recent membership card processed by National Headquarters. Departments can also verify receipt and current status of each of their transmittals through the Transmittal Inquiry function. For information or assistance regarding department support through Internet access, please contact the Department/Post Services section of the IT Division; call Glenn White at 317-860-3085 (email [email protected]) or Libby Vickers ([email protected]) at 317-860-3104.

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Information Technology (IT) Division (con’t)

Automated Database Updates National’s IT Division offers regularly scheduled membership database updates for both Legion and SAL data for a minimal cost. Depending on department requirements, the updates can include renewals, new members and record changes, such as post transfers. At the department’s request, the updates can be scheduled weekly, bi-weekly, monthly, quarterly, semi-annually and annually. There are several advantages to subscribing to the regular updates but one of the most important to consider is the time and effort that could be saved by department staff. Simply pass all Member Data Forms and other change requests to National Headquarters for processing as routine procedures require, without making manual changes to the department records. Receiving regular updates from the IT Division on a weekly, bi-weekly or monthly schedule will keep your own database records current. The membership data update files (in DBF or TEXT format) are most commonly distributed via email to avoid delay and additional costs, however, they can also be shipped to the department on CD’s or diskettes. Additionally, with department approval, this service is also offered to the posts on a one-time basis or at regularly scheduled intervals. For information on receiving automated database updates, and associated costs, please contact Libby Vickers in Department/Post Services by email at [email protected] or by calling 317-860-3104.

Customer Service Even if a Department routinely takes advantage of the membership look-up program through the internet, there will still be situations where questions must be answered or some other type of assistance is required. The Customer Service section of the IT Division provides support to the various divisions of National Headquarters, the department headquarters, local districts and posts, as well as individual members and non-members. (This section is not related to the Emblem Sales Division.) Inquiries or requests regarding individual memberships can be directed to IT’s Customer Service staff. For example, they handle complaints such as members not receiving their magazine or members who want to be excluded from solicitations. They can verify a membership status, change an address or confirm a post transfer…and more. Customer Service can be reached at 317-860-3111 or 800-433-3318 (Fax 317-860-3130).

Scanner Operations Scanner Operations in the IT Division is responsible for the receipt and initial processing of all membership transmittals received at National Headquarters, including Legion and SAL. Transmittals should be mailed to: The American Legion, Scanner Operations, 5745 Lee Road, Indianapolis, IN 46216. For more detailed information, see the section entitled “Membership Dues Transmittals.”

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Information Technology (IT) Division (con’t)

AIM Membership Management Software Another valuable tool offered by National Headquarters is AIM Software. IT staff has developed this powerful software to handle even the largest department’s needs. Customizing the program to fit each department’s operations is just part of the services provided by the IT Division. Since its introduction in 1998, more than half of the Legion and Auxiliary Department Headquarters have switched to the AIM program. This versatile software provides membership tracking, customized reports, mailing labels, activity and committee tracking, as well as member inquiry and look-ups. AIM 10.2 Sequel server allows for fast response, multi users, server based, and dependable service. This program has proven itself in numerous departments, from the largest to the smallest. The program is very user friendly, plus the System Administrator’s program allows control over user authority, which designates who can change data and who can access certain areas of the program. There are four different price groups, depending on the size of the department’s membership. The cost includes any updates to the program, database updates and support from IT staff. This pricing allows the department to budget from year to year, knowing what their costs will be. For more information regarding the AIM software, please contact Libby Vickers in Department/Post Services at 317-860-3104 ([email protected]) or Glenn White at 317-860-3085 ([email protected]).

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MEMBERSHIP CANCELLATION MEMORANDUM

Sometimes a department will find it necessary to cancel a membership. Usually this happens when a duplicate payment has been transmitted to National Headquartersfor the same individual, for the current membership year. When this situation is verified, National Headquarters will cancel the most recent membership and will most often credit the Department for the duplicate per capita payment. Membership cancellations will not be

accepted for deceased members, which should be reported on a Member Data Form.

The Membership Cancellation Memorandum has been revised to include check boxes to indicate the reason for the cancellation; most notably, the option for DMS cancellations has been added. If a DMS membership is cancelled and approved for refund, the member will receive a refund check direct from National HeadquartersTraditional memberships are not refunded, except in the case ofa duplicate payment in the current membership year. Complete the duplicate form and send the original to The American Legion, IT/Data Services, PO Box 1954, Indianapolis, IN 46206. Retain the copy for your records. After receipt and verification, the membership will be cancelled, or removed from the active files, and credit due to the dDepartment will appear on the next monthly statement issued by the National Finance Division. Supplies of the Membership Cancellation Memorandum (Form 30-081 / 25 per package) should be requested from the Internal Affairs Division.

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MEMBERSHIP CANCELLATION MEMORANDUM

MEMO TO: NATIONAL HEADQUARTERS DATE: FROM: DEPARTMENT OF

Legion SAL Please cancel the following membership record from the active file for the reason indicated below. Member ID # Post/Sqdn # Paid Year/Transmittal # Date Transmitted Name Address City State Zip Traditional member - not eligible for membership. DMS - Not eligible for membership. (If applicable, refund check will be issued to cancelled member.)

DMS – Already current member of local post. (If applicable, refund check will be issued to cancelled member.)

Duplicate payment of dues for the same membership year. (No credit will be given for prior years.) Original Card # Paid on Transmittal # Other. Please explain.

INSTRUCTIONS TO DEPARTMENTS

Credit will be given to departments only when duplicate payment of dues, and corresponding membership cards, are transmitted and processed at National Headquarters. Credit will appear on your next monthly statement from the National Finance Division. DO NOT use this form to report deceased members. Complete all the information requested. Retain the yellow copy for your files and forward the original to: The American Legion, IT/Data Services, PO Box 1954, Indianapolis, IN, 46206.

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NATIONAL PAID-UP-FOR-LIFE MEMBERSHIP PLAN

Who May Purchase

Any member of The American Legion who is in good standing may pay dues in advance for their life, provided their post is in a department that participates in the National Paid-Up-For-Life (PUFL) Membership Plan. To be in good standing, the member must have a valid membership card for the current membership year. The membership card is considered valid until December 31, after which time the member who has not renewed becomes delinquent.

Application Procedure The applicant completes the top portion of the form, including his/her signature, and submits it to the post adjutant. Remittance in full should be included with the application. Payment can be made by personal check, money order or by credit card (MasterCard, Visa, Discover and American Express). Applicants should not pay by cash. Applicants can also choose to pay in monthly installments until paid in full; see “Time Payment Plan” later in this section. The post adjutant or finance officer must verify the member is in good standing and complete the post’s portion of the application, including the member’s paid year, Member ID number and full amount of the post’s annual dues. The post officer’s signature certifies the eligibility of the member and the validity of the information entered on the application. After signing, the post adjutant or finance officer gives the bottom portion of the form to the member as a receipt, makes a copy for the post’s records and sends the application with the appropriate payment to the department. The Post should also make note of the purchase of a PUFL membership by the member’s name on the Membership Register. The Department is responsible for verifying the information and the PUFL fee submitted. After verification, the application and payment are forwarded to National Headquarters provides a monthly report to each Department of new PUFL membershipsadded during the previous month.

Paid-Up-For-Life Membership Cards After processing, National Headquarterse sends the member a permanent PUFL membershipcard, similar to a credit card, which should be carried as proof of lifetime membership. Each year thereafter, the PUFL member will also receive an annual paper card mailed directly to them around July 1st; the card is identical to the membership cards issued to regular members except it indicates the distinction of Paid-Up-For-Life Membership.

Cost of Paid-Up-For-Life Membership The cost of a PUFL membership is based on two factors – the age of the member at the time the membership is purchased and the total dues of the post at the same time. The total dues of the post normally include the department and the national per capita and the amount of the annual dues retained by the post. In certain situations, the post can

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choose to waive its portion (discussed later in this section), however, the dues amount used to compute the cost of a PUFL membership may NOT be less than the sum of thedepartment and national per capita. A copy of the rate chart used to figure PUFL fees also appears later in this section.

Payment of Annual Dues to Posts and Departments

In July of each year, National Headquarters renews all PUFL members for the new membership year. After this massive renewal takes place, checks are issued to thedepartments and posts for reimbursement of annual dues for all PUFL members. All checks are sent to the departments for appropriate distribution. Although it’s at thedepartment’s discretion, it is suggested that the posts be credited with their PUFL members when the reimbursement checks are received from National Headquarters. Each year, when the PUFL dues are renewed and the checks distributed, the department will receive its per capita in effect for each member at the time the application was processed. The per capita checks are accompanied by detailed listings that include the per capita reimbursement amount for each member. (Note: In support of Resolution 6 approved in May 2007 by the NEC at its annual spring meetings, Departments will receive payment of their portion of the per capita in the amount that was in effect on May 9, 2007 for all PUFL memberships processed on May 9, 2007 and prior.) Posts will always receive the same portion of dues that they received at the time of the application for the duration of the PUFL membership, assuming the member remains in that post. For example, Legionnaire Smith applies for a PUFL membership this year at Post X. The current dues are $25, of which $5 is kept by the post and $20 is transmitted for the department and national portions. If Post X raises its dues next year to $30, its reimbursement payment for Legionnaire Smith will remain at $5. But if Legionnaire Jones purchases a PUFL membership next year, Post X will always receive dues reimbursement in the amount of $10 for his membership.

Waiving Post Per Capita At its discretion, a post can voluntarily waive its portion of the annual dues for a PUFL applicant, which reduces the cost for the member. The request and approval by thepost must be indicated on the PUFL application. Some posts also elect this option when they purchase a PUFL membership as an award for one of their own members. When the post waives its portion, the PUFL fee is calculated using the sum of thedepartment and national per capita only. Selecting this option results in a lower fee but it also excludes the post from ever receiving its portion of that member’s annual dues.

Time Payment Plan Members of The American Legion may use the Time Payment Plan to purchase a PUFL membership through National Headquarters. See the application instructions on the following page for those who want to take advantage of the Time Payment Plan.

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Permanent Magazine Subscription Since all PUFL members are automatically renewed at the same time every year, their subscription to The American Legion Magazine (and a department newspaper, if applicable) will never expire as long as the membership is in active status.

No Renewal Notices When a member becomes a PUFL, his/her membership “Type Code” is changed to “P” on National Headquarters database. All PUFL members are automatically excluded fromthe Direct Renewal Program.

PUFL Registers Each month, if any PUFL applications were submitted and processed during the previous month, the departments receive a listing called “New PUFL Applicants.” Departments and posts also receive a complete listing each year after the annual renewal of PUFL members in July. The listings accompany the reimbursement (per capita) checks.

Transfers Any PUFL member is permitted to transfer to another post with the approval of the post to which the transfer is being requested. The accepting post will receive the annual per capita rate in effect at the original post at the time the PUFL membership was purchased, regardless of its own current per capita. Whether the transfer occurs within the same department or not, the member’sdepartment at the time of renewal will receive the annual per capita rate in effect at the original Department at the time the PUFL membership was purchased, regardless of its own current per capita.

Additional Information Members needing additional information or assistance should be referred to their post adjutant or finance officer. If their question or request can’t be handled at the post level, they should contact the department. National Headquarters should be used as a final resource – write to The American Legion, PUFL Processing, PO Box 1954, Indianapolis, IN 46206. Members can also be referred to the Legion’s Web site at www.legion.org for additional information.

Application Form A sample copy (front & back) of the PUFL application follows. Versions of the form older than October 2009 are no longer valid. National will not be responsible for applications submitted on outdated forms reflecting prior rate information. Instructions for completing the PUFL application form follow the sample copy on the next page.

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Paid-Up-For-Life Time Payment Plan

PARTICIPATION AGREEMENT

1. Current members of The American Legion may use the Time Payment Plan to purchase a Paid-Up-For-Life (PUFL) Membership through National Headquarters. No interest or service charge is added.

2. The applicant must be a member in good standing, meaning the member must have a valid membership card for the

current

Legion year.

3. A copy of the member’s separation form (i.e. DD214) or current active duty military ID must be attached to the completed application; if neither is available, a copy of the member’s current driver’s license may

be accepted. The PUFL application will not be accepted without the appropriate documentation or attesting to by the departmentheadquarters.

4. When the application is submitted to the post for certification, the first month’s payment must be included as the deposit. Please do not send cash. Payment of the deposit can be made by check, money order or credit card (MasterCard/Visa/Discover/American Express).

5. Dues paid in advance (prior to January 1 each year) cannot

be considered as part of the initial deposit.

6. After receipt and approval of the application, National Headquarters will process the deposit and the remaining balance will be divided into 35 equal monthly payments. National will mail the applicant a supply of payment coupons to be used for submitting monthly

payments to National Headquarters until the entire PUFL fee is paid-in-full. DO NOT submit monthly payments to the post or department; mail directly to National Headquarters. National is not responsible for mis-directed or lost payments.

7. The total PUFL membership fee must be paid within 35 months after the application is processed at National Headquartersand consecutive monthly payments are to be maintained. Delinquent accounts may be closed with or without notice to the member.

8. The member can pay more than the minimum each month; however, payment is expected each consecutive month

. Much the same as a credit card account, paying in advance, or more than the minimum, simply means the account is paid off earlier.

9. The permanent (plastic) PUFL Membership card will be issued only after the total PUFL fee is paid-in-full. If annual cards are issued before the fee is paid-in-full, the member will receive an annual card with the notation of “TIME PAY.”

10. No refund of payment(s) will be made if the member chooses to discontinue participation in the Time Payment Plan or

if National Headquarters must close the account (delinquent payments, returned checks, etc). The member will not be eligible to participate in the Time Payment Plan in the future but may re-submit an application with full payment at any time. (Any funds previously submitted on the cancelled account will not

be credited to the new application.)

11. Should a PUFL Member hold membership in a post whose charter has been cancelled and no other post is available to accept a transfer, then the unused portion of the original fee, if any, will be refunded. The same will apply in the case of a member whose membership has been permanently revoked by the post. Except as stated, no refund of PUFL Membership fees paid to National Headquarters will be made during or after participation in the Time Payment Plan.

Please sign below and make sure that the PUFL application is completed to avoid delay in processing.

I understand that my participation in the Time Payment Plan, for the purchase of a Paid-Up-For-Life Membership in The American Legion, will be subject to the stipulations noted above. My signature below indicates acceptance of the Agreement as stated. Signature of Member (Applicant) Member ID # Date Form 32-001(2009)

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THE AMERICAN LEGION NATIONAL HEADQUARTERS

APPLICATION FOR PAID-UP-FOR-LIFE (PUFL) MEMBERSHIP

(Please print clearly - see instructions on reverse)

APPLICANT’S NAME MEMBER ID #___________________

MAILING ADDRESS

CITY STATE ZIP ___

TELEPHONE NO.( ) DATE OF BIRTH TOTAL PUFL FEE $ (Mo./Day/Year) (See chart on reverse) BRANCH OF SERVICE (check only one): US Army US Navy US Marines US Air Force US Coast Guard SIGNATURE OF APPLICANT (required): (Applicant’s signature may be omitted only if PUFL is to be given as a gift. If card is to be mailed to another address, enter below.)

OR Time Payment Enclosed – Requires initial minimum payment of 10% OF TOTAL as down

payment. Full Payment Enclosed

(See instructions on reverse) PAYMENT IS MADE BY THE FOLLOWING METHOD (do not send cash):

Check or Money Order (Made payable to The American Legion) Check or money order number

Charge to MasterCard, Visa, Discover or American Express: _____________________________ (Credit Card Number) (Expiration Date)

Date Signature of card holder required, if different from applicant

IF GIFT, MAIL CARD TO: Check here if PUFL is being awarded by Post (Honorary Life) Name Mbr ID # (If applicable):

Mailing Address

City State Zip

THIS SECTION MUST BE COMPLETED BY THE POST ADJUTANT OR FINANCE OFFICER

_________ membership year and were paid to Post #________ in the Department of _______________________1.

. By signature below, I certify that the PUFL applicant named above is a member in good standing and holds a valid membership card. Annual dues

were last paid for the 2. Check one:

Member is applying at a PUFL fee based on our annual Post dues rate of _________________________________________________. With Post approval, this member is applying at a PUFL fee based on the reduced Post dues rate of ___________________________.

3. If applicable, this member is transferring from the above Post to (new) Post #_________ in the Department of ___________________________.

__________________________________________ ____________ __________________________

Signature of Post Adjutant or Finance Officer Dept/Post # Date Processed By Post

FORWARD APPLICATION WITH PAYMENT TO DEPARTMENT HEADQUARTERS. (RETAIN A COPY FOR POST RECORDS.)

Application approved by Department Headquarters. SIGNATURE OF AUTHORIZED DEPARTMENT OFFICER DATE

THIS SECTION TO BE COMPLETED BY NATIONAL HEADQUARTERS

Member National Per Capita Date Received at National: Post Dept Per Capita Dept. Post Per Capita

FORM #32-001 (January 2008) ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------- ^ DETACH HERE ^ APPLICANT’S RECEIPT ^ DETACH HERE ^ $ ___

Name of Applicant Payment Received Date Processed By Post The member named above has applied for a Paid-Up-For-Life membership. The application has been certified by the Post and will be sent to the Department Headquarters with the payment noted above. Signature of Post Adjutant or Finance Office

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HOW TO BE A PAID-UP-FOR-LIFE AMERICAN LEGION MEMBER Any existing member of The American Legion, in good standing, can apply for PUFL Membership, providing the member’s post is in a department that participates in the National Paid-Up-For-Life (PUFL) Membership Plan. (The Department of Kansas does not participate since it maintains its own plan.) To be in good standing, the member must have a valid membership card for the current year. After January 1, a member is delinquent if dues for the current year are not paid, and would need to pay current dues before being eligible to purchase a PUFL. Should a PUFL member hold membership in a post whose charter has been cancelled and the member is unable to effect a transfer, then the unused portion of the original fee will be refunded. The same will apply in the case of a member whose membership has been permanently revoked by the post.

Except as stated, no refunds of PUFL membership fees will be made.

COST OF A PAID-UP-FOR-LIFE MEMBERSHIP A PUFL membership is based on two factors - the member’s age at the time of purchase and the total dues of the post at the same time. The total dues of the post include the department and national per capitas and

the amount of the annual dues retained by the post. The dues amount used to compute the cost may NOT be less than the sum of the department and national per capitas combined. The chart below shows the monthly payment for a PUFL Membership for any age and for most post dues. Pick out your age group (your age at last birthday) then find your post dues in the left-hand column and follow that line across to your age column to find the cost. For example, if the member’s current dues are $25.00 and is 67 years old, the monthly payment would be $16.28. If the member prefers to pay in full, the total fee would be $586.00 (36 months x $16.28 rounded to the nearest dollar).

MONTHLY RATES EFFECTIVE OCTOBER 1, 2009

Post Dues*

AGE GROUP

24 & Under 25-29 30-34 35-39 40-44 45-49 50-54 55-59 60-64 65-69 70-74 75-79 80-84 85 &

over $20 25.64 24.69 23.69 22.61 21.44 20.17 18.78 17.25 15.69 14.14 12.61 11.11 9.78 8.83 $21 26.64 25.67 24.61 23.47 22.25 20.89 19.44 17.83 16.19 14.56 12.94 11.39 9.97 8.97 $22 27.64 26.61 25.53 24.33 23.03 21.64 20.08 18.44 16.72 15.00 13.31 11.67 10.19 9.14 $23 28.64 27.58 26.42 25.19 23.83 22.36 20.75 19.03 17.22 15.42 13.67 11.94 10.39 9.31 $24 29.64 28.53 27.33 26.03 24.61 23.08 21.42 19.61 17.72 15.86 14.03 12.22 10.61 9.47 $25 30.64 29.50 28.25 26.89 25.42 23.83 22.08 20.19 18.25 16.28 14.36 12.50 10.83 9.64 $26 31.64 30.44 29.14 27.75 26.22 24.56 22.75 20.78 18.75 16.69 14.72 12.78 11.03 9.81 $27 32.67 31.42 30.06 28.58 27.00 25.28 23.39 21.36 19.25 17.14 15.08 13.06 11.25 9.97 $28 33.67 32.36 30.97 29.44 27.81 26.00 24.06 21.94 19.75 17.56 15.42 13.33 11.44 10.14 $29 34.67 33.33 31.86 30.31 28.58 26.75 24.72 22.53 20.28 18.00 15.78 13.61 11.67 10.31 $30 35.67 34.28 32.78 31.17 29.39 27.47 25.39 23.11 20.78 18.42 16.14 13.89 11.86 10.44 $31 36.67 35.25 33.69 32.00 30.19 28.19 26.03 23.69 21.28 18.86 16.47 14.17 12.08 10.61 $32 37.67 36.19 34.58 32.86 30.97 28.94 26.69 24.28 21.78 19.28 16.83 14.44 12.31 10.78 $33 38.67 37.17 35.50 33.72 31.78 29.67 27.36 24.86 22.31 19.72 17.19 14.72 12.50 10.94 $34 39.67 38.11 36.42 34.56 32.56 30.39 28.03 25.44 22.81 20.14 17.53 15.00 12.72 11.11 $35 40.69 39.06 37.31 35.42 33.36 31.14 28.69 26.03 23.31 20.56 17.89 15.28 12.92 11.28 $36 41.69 40.03 38.22 36.28 34.17 31.86 29.33 26.64 23.81 21.00 18.25 15.56 13.14 11.44 $37 42.69 40.97 39.14 37.14 34.94 32.58 30.00 27.22 24.33 21.42 18.61 15.83 13.33 11.61 $38 43.69 41.94 40.03 37.97 35.75 33.31 30.67 27.81 24.83 21.86 18.94 16.11 13.56 11.75 $39 44.69 42.89 40.94 38.83 36.53 34.06 31.33 28.39 25.33 22.28 19.31 16.39 13.78 11.92 $40 45.69 43.86 41.86 39.69 37.33 34.78 32.00 28.97 25.83 22.72 19.67 16.67 13.97 12.08 *To pay the PUFL membership in full, calculate the total fee by multiplying the monthly payment by 36. If your post dues are not shown on the chart, please contact your department headquarters or call National Headquarters for assistance at 1-800-433-3318. Rates are subject to change.

THE APPLICATION FORM The applicant fills out the top portion of the form, signs it, and submits it to the post adjutant. Payment by personal check or money order must accompany the application, unless the membership is being paid by an accepted credit card. The member must also provide a copy of his/her separation form (i.e. DD214) or current active duty military ID. The member can choose to either pay the entire fee or, if desired, pay through the Time Payment Plan (see back cover for Agreement), which allows monthly payments for a period of up to 36 months. The post adjutant or finance officer must certify 1) the member is in good standing, 2) enter the last year for which dues are paid, 3) the member ID #, and 4) the dues amount used to calculate the lifetime fee. A copy of the member’s separation form (i.e. DD214) or current active duty military ID must be attached to the completed application; if neither is available, a copy of the member’s current driver’s license may be accepted. The PUFL application will not be accepted without the appropriate documentation or attesting to by department headquarters. NOTE: If the member has paid dues in advance to the post, the dues amount may

be deducted from the total fee, provided the PUFL application is received at national prior to January 1st, the commencement of the new membership year. It is the responsibility of the post to ensure the dues are deducted prior to submitting the application and PUFL fee. This deduction should be noted on the front of the PUFL application, in the top margin.

After approval, the post adjutant or finance officer is to return the receipt to the applicant. The post is encouraged to make a copy of the application for its records. The post membership roster and any other personnel records should be marked to indicate the member has paid dues for life as of the date on which the application is signed, or has started the Time Payment Plan. 189

Explanation of PUFL Rate Chart The rate chart that appears on the reverse side of the Paid-Up-for-Life (PUFL) application is used to determine the cost of a PUFL membership for all ages. Many of the more common annual dues rates are listed for convenience. The department should verify that the rates entered on all application forms are calculated correctly before forwarding to National Headquarters. At the top of the rate chart, select the age group that applies to the applicant (the member’s age at his/her last birthday). Find the post dues amount in the left-hand column and move across to the appropriate age column. The amount shown is the PUFL membership fee. EXAMPLE: If you were 51 years old on your last birthday and your post dues are

$25.00, your PUFL fee is $552.00. If the post’s dues amount is not shown on the rate chart, the PUFL fee must be calculated by multiplying the amount shown in the last line of the appropriate age column by the amount of thepost’s annual dues. (Always round up or down to the nearest dollar.) If you use this method to compute the cost, please re-check your multiplication to make certain the PUFL fee is calculated correctly...this will help to avoid unnecessary correspondence and delay. EXAMPLE: If you were 62 years old on your last birthday and your post dues are

$25.00, the PUFL fee is $795.00. To determine this, multiply $22.08 (found in the Age 62 column) by $25.00 (the annual post dues) to get $795.00. (Always remember to round up or down to the nearest dollar.)

Dues Paid in Advance

If a member has paid dues in advance for the next membership year prior to submitting a PUFL application, then the dues that have already been paid can be deducted from the total PUFL fee if the application is received at National prior to January 1st

, the commencement of the new membership year. It is the responsibility of the post to ensure the dues are deducted prior to submitting the application and PUFL fee. The deduction should be noted in the top margin of the front of the application. The department should verify all rates are entered on the form correctly and confirm the member’s dues were paid in advance and transmitted to National Headquarters before forwarding the PUFL application.

EXAMPLE: Assume a 51-year-old member pays the post dues of $25.00 in August for the upcoming membership year. The following October, the member decides to apply for PUFL membership and the post dues are $25.00 and the total fee due is $795.00. However, since the member’s dues for the upcoming year have already been paid, the total PUFL fee can be reduced to $770.00. The post adjutant or finance officer should make note of the deduction on the front of the application before forwarding to thedepartment headquarters.

Dues cannot be deducted from applications received at National Headquartersafter December 31 since annual dues must be paid when the new calendar year begins. Remember...to apply for a PUFL membership, the member must have a current membership card. Membership duesmust be paid prior to January 1 to be valid or the member becomes delinquent. Without a valid membership card, the member is no longer in good standing and is ineligiblefor PUFL membership.

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Charters

National Headquarters Guidelines for Issuance of a Temporary Charter

1. The minimum amount of members required is determined by the individual Departments. If you are naming your post after an individual they must be deceased and a letter from their family stating their approval must be attached.

2. All

Temporary Charters must wait ninety (90) days before they can apply for a Permanent Charter.

3. The application must be filled out completely and correctly, in triplicate.

4. All three copies are to be typed – National no longer requires signatures for new members. DO NOT

use carbon paper when typing in triplicate. It does not always go through to all the forms.

5. The organizer of the post must sign all three copies and list their address. The organizers address is used for the post until the post finds a permanent address.

6. A Post Data Form is sent with the Temporary Charter that enables the post to list the dues,

permanent address and dues mailing address if different than the permanent address.

7. The first endorsement on the back of the Temporary Charter Application must be filled out completely then signed and dated by the department commander. If this process is not done properly on all three copies the application will be returned to the department for completion.

8. The Temporary Charter Application is color coded as follows:

White – Post Record Yellow – Department Record Green – National Record

9. The Temporary Charter Application currently in place is FORM 30-400 (2001), which has been

updated with changes in the instructions. If any changes are made the departments will be notified. (Please contact your department if you do not have the current form.)

10. National requires the names on the Temporary Charter Application to be typed so the names are

legible when creating the charter for issuance. If the names cannot be easily read this will cause a delay not only in issuing the charter but with possible spelling errors after the names have already been put on the charter.

11. If the Temporary Charter Application is not filled out completely and to the satisfaction of the

Charter Clerk at National Headquarterters it will be returned to the department for completion.

12. National Headquareters will not accept a Temporary Charter Application without the proper approval by the Department.

13. Once the Temporary Charter has been issued the name cannot

and will not be changed until the post applies for a Permanent Charter.

The NEC meetings, which are held in the Spring, August (National Convention), and Fall must approve Foreign Charter Applications. All Foreign Charters need a financial statement before they can be considered.

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National Headquarters Guidelines for Issuance of a Permanent Charter

1. The post must have held the Temporary Charter for no less than ninety (90) days and is in good standings with the department.

2. The Permanent Charter Application must be filled out completely and correctly, in

triplicate.

3. All three copies are to be typed. DO NOT


4. The post commander and post adjutant must sign on the front at the bottom of the application.

5. The back of the Permanent Charter Application must be signed and dated by the

department commander or department adjutant. If this process is not done properly on all three copies the application will be returned to the department for completion.

6. The Permanent Charter Application is color coded as follows:

White – Post Record Yellow – Department Record Green – National Record

7. The Permanent Charter Application that is currently in place is FORM 30-401

(6/2003). If any changes are made the departments will be notified. (Please contact your department if you do not have the current form.)

8. The Permanent Charter Application will not be accepted without the proper

approval by the department.

9. If the Permanent Charter Application is not filled out completely and to the satisfaction of the Charter Clerk at National Headquarters it will be returned tothe department for completion.

10. If you are naming your post after an individual they must be deceased and a

letter from their family stating their approval must be attached.

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National Headquarters Guidelines for Issuance of a Supplemental Charter

1. The post must already have established a Permanent Charter.

2. The post must have an EIN (Employer Identification Number) established prior to submitting a Supplemental Charter Application. This is obtained through the IRS by submitting an SS-4 Form.

3. The Supplemental Charter Application must be filled out completely and correctly, in

triplicate along with a copy of the Articles of Incorporation obtained by your state. If the proper paperwork is not submitted with the application it will not be approved by National Headquarters.



5. The post commander and post adjutant must sign at the bottom of the form. If this process is not done properly on all three copies the application will be returned to thedepartment for completion.

6. The department commander or adjutant must sign at the bottom of the form below the

post commander and adjutant’s signatures. If this process is not done properly on all three copies the application will be returned to the department for completion.

7. National issues a Supplemental Charter to conform to the corporation name.

It must be exactly the same as the corporate name.

8. The Supplemental Charter Application must contain the legal name of the post as the present charter name and the Articles of Incorporation must contain the same name as the legal name of the post except for adding the “Inc.”, or similar words to the name. An example on how to fill out the application is available upon request to the NationalHeadquarters Charter Clerk.

9. You cannot change the legal name of the post with the Supplemental Charter.

10. The Supplemental Charter Application currently in place is FORM 30-402 (March 2000).

If any changes are made the departments will be notified. (Please contact your department if you do not have the current form.)

11. The Supplemental Charter Application will not be accepted without the proper approval

by the department.

12. If the Supplemental Charter Application is not filled out completely and to the satisfaction of the charter clerk at National Headquarters it will be returned to the department for

completion.

13. If the name on the Legion Charter changes while a Supplemental Charter is in place, the Supplemental Charter will be null and void. A new Supplemental Charter Application and Articles of Incorporation will need to be submitted to reflect the new name of the Legion charter.

Note:

Posts should incorporate to limit the liability of its members.

193

National Headquarters Guidelines for Issuance of a Squadron Charter

1. The minimum amount of members required is determined by the individual department.

2. The squadron Charter Application must be filled out completely and correctly, in

triplicate.

3. The Squadron must

reflect the same name, location and address of the Legion charter.



5. The organizer of the squadron must sign all three copies and list their address. If this process is not done properly on all three copies the application will be returned to the Department for completion.

6. The first endorsement on the back of the Squadron Charter Application must be filled

out completely with the correct information then signed and dated by the post commander. If this process is not done properly on all three copies the application will be returned to the department for completion.

7. The second Endorsement on the back of the Squadron Charter Application must be filled

out completely with the correct information then signed and dated by the department commander. If this process is not done properly on all three copies the application will be returned to the Department for completion.

8. The Squadron Charter Application is color coded as follows:

White – Squadron Record Pink – Post Record Yellow – Department Record Green – National Record

9. The Squadron Charter Application currently in place is SAL-FORM 00-401 (February

2005). If any changes are made the departments will be notified. (Please contact your department if you do not have the current form.)

10. The Squadron Charter Application will not be accepted without the proper approval by

the department.

11. If the Squadron Charter Application is not filled out completely and to the satisfaction of the charter clerk at National Headquarters it will be returned to the Department for

completion.

12. If a Legion Charter changes their name and/or location the Squadron will automatically be changed.

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INSTRUCTIONS FOR FILLING OUT APPLICATION (For An Incorporated Post of The American Legion)

TYPE THE FORM IN TRIPLICATE. Keep one copy for post records and send two copies to the department headquarters. Copies should be typed to assure their being legible. This application must be endorsed by the departmentheadquarters before it can be acted upon by National Headquarters. Instructions for filling out the numbered paragraphs on the application 1. Enter the charter name of the post as carried on present post charter.

Original post number will be retained. 2. Enter the corporate name of the post as carried on the Certificate of

Incorporation, issued by the state. 3. If possible, give the permanent mail address of the Post home.

4. Enter the date the post was incorporated.

Attach a copy of the Certificate of Incorporation, as issued by the state.

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UNDERSTANDING THE SUPPLEMENTAL CHARTER APPLICATION

Posts should incorporate to limit the liability of its members. The post name, as entered on the charter application, received by The American Legion and the name on the corporate charter issued by the state, should be the same (usually by the Secretary of State’s Office; although some states like Maryland are different). If they are not the same, some lawyers may claim both a corporation and an unincorporated association is in existence. This means many of the benefits of incorporation can be lost. The American Legion National Headquarters issues a Supplemental Charter to conform to the Corporation Name. It must be exactly the same as the corporate name. The application must contain the legal name of the post as the present charter name and the Articles of Incorporation must contain the same name as the legal name of the post except for adding the “Inc.”, or similar words to the name. NOTE: YOU CANNOT

For example:

CHANGE THE LEGAL NAME OF THE POST WITH THE SUPPLEMENTAL CHARTER.

When you file for a permanent charter, that name is entered as the legal name of the post.

When you file for an EIN from IRS, you put the Legal post name on the papers to obtain an EIN.

When you file for incorporation with your state, you enter the Legal post name on the papers to incorporate the post and protect the individual members from being included on any lawsuits.

For example: Temporary Charter came in as

Permanent Charter came in as

Lester Paul Post 42.

The Legal name of the Post is – Casey Jones Post 42.

Casey Jones Post 42.

When the post incorporates, it needs to file as Casey Jones Post No. 42, Inc. unless a change of name has been filed; in which case the correct name should be used. The American Legion will issue, when the proper papers are filed, a Supplemental Charter to Casey Jones Post No. 42, Inc., which is now the legal name. An officer of the Post fills out the form SS-4. On line (1) one with the Legal name of the Post – Casey Jones Post No. 42, Inc. So now we have all the records agreeing with each other and there is only one entity. The post will want to become incorporated to protect all the individual members from any possible lawsuits. The officers should contact an attorney to fill out Articles of Incorporation to be filed with the state of residence. The Articles of Incorporation state: Articles of Incorporation for Casey Jones Post No. 42, Inc. Now they all agree as to the legal name of the post. The adjutant of the post now fills out the application for Supplemental Charter. Line 1. Present Charter: Casey Jones Post No. 42 Line 2. Incorporated Name: Casey Jones Post No. 42, Inc.

Everything agrees and we still have the same entity we started with. The post is now protecting all the individual members.

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Application for Supplemental Charter

(For Use of Incorporated Post of The American Legion)

Please read the instructions before filling in the blanks--form to be TYPED in TRIPLICATE

To The American Legion, Department of (DATE)

We, the members of Post No. having functioned under a regular charter of The American Legion, hereby request the issuance of a supplemental charter in our corporate capacity. Since the issuance of said original charter, this post has incorporated under the state laws of

for the sole purpose of protecting individual members thereof from liability in the event of litigation against said post. This post has since its incorporation continued its allegiance to the National Constitution and By-Laws of The American Legion and

the Department thereof, and the National organization of The American Legion and the

Department have continued to recognize said post as a subordinate unit of The

American Legion and of said department regardless of its incorporation.

The said Post in its corporate capacity makes application for a supplemental charter and by said application it acknowledges and

will continue to be bound by all the provisions of the Constitution and By-Laws of The American Legion and the Department of

and any and all amendments thereof, and supplements thereto, or repealers thereof,

now existing or which in the future may be adopted, as well as all the rules, regulations and orders heretofore, or hereafter,

promulgated in pursuance thereof.

1. Present Charter Name

Old EIN Post No. _________

2. Incorporated Name _________

New EIN Post No. ________________

3. City or Town in which Post is located

4. Date of Incorporation of Post ______________

5. Attach a copy of the Certification of Incorporation. Please include the new name, in its application to Incorporated Name the Department of Internal Revenue for a group exemption so that this post may be exempt from the payment of Federal Income Tax under the provisions of Section 501 (c)(19) of the Internal Revenue Code of 1954, as amended. ATTEST:

________ _______ Post Adjutant Post Commander To be completed by the Department. Approved with recommendation that a charter be issued. Date Department Commander or Adjutant Department of To be completed by National. Approved with recommendation that charter be issued. Date National Adjutant 197

IRS INCLUSION LETTER

(Date) The American Legion PO Box 1055 Indianapolis, IN 46204 ATTN: National Judge Advocate

Dear Sir:

The undersigned, a duly authorized officer of

Post No. Department of , does hereby

authorize the National Organization of The American Legion to include it in its

application to the Department of Internal Revenue for a group exemption letter so that

this post may be exempt from the payment of Federal Income Tax under the provisions

of Section 501 (c) (19) of the Internal Revenue Code of 1954, as amended.

POST EMPLOYER IDENTIFICATION NUMBER Sincerely, Post Commander Post Name Address City, State, Zip

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National Headquarters Guidelines for Name and/or Location Charter Changes

Name Changes

1. The post must have already established a Permanent Charter.

2. The post CANNOT

be named after a living person.

3. The post must obtain a letter from the family stating they give permission for the post to use their relative's name.

4. The post must send a copy of the minutes, or resolution, or both to the department to request a

name change.

5. The department is to complete the Name Change Form and submit to National Headquarters along with the minutes and/or resolution and a letter requesting National Headquarters to change the nameof the post, and then forward all paperwork to the charter clerk.

6. If the post has an SAL it will always be changed to reflect the Legion Post information.

7. If a post has a Supplemental Charter in place, the name change cancels the Supplemental Charter

and the post will need to apply for a new

Supplemental Charter reflecting the new name.

8. A new Replacement Permanent Charter and SAL Charter, if applicable, will be issued.

Location Changes 1. The post must send a copy of the minutes, or resolution, or both to the department to request a

location change. 2. The department is to complete the Location Change Form and submit to National Headquarters

along with the minutes and/or resolution and a letter requesting National Headquarters to changethe location of the post, and then forward all paperwork to the charter clerk.

3. If the post has an SAL Squadron it will always be changed to reflect the Legion Post information.

A new Replacement Permanent Charter and SAL Charter, if applicable, WILL NOT be issued for a location change.

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NAME CHANGE FORM

Please Mail Change Request To: The American Legion Internal Affairs Division PO Box 1055 Indianapolis, IN 46206 Attn: Charter Clerk

DEPARTMENT

POST NO. SQUADRON Yes or No

OLD NAME OF POST NEW NAME OF POST Please note: If renaming after a deceased individual a consent letter from a family

member must be provided. LOCATION PAPERWORK TO ATTACH: DEPARTMENT LETTER, CONSENT LETTER FROM FAMILY (if applicable), MINUTES/RESOLUTION. COMMENTS:

For National Headquarters Use Only:

PERMANENT CHARTER DATE _____ REPLACEMENT CHARTER DATE __________________________________________ EIN _____ DATE OF NAME CHANGE________________________________________________________

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LOCATION CHANGE FORM

Please Mail Change Request To: The American Legion Internal Affairs Division PO Box 1055 Indianapolis, IN 46206 Attn: Charter Clerk

(Please Print or Type) DEPARTMENT POST NO. SQUADRON Yes or No NAME OF POST OLD LOCATION NEW LOCATION PAPERWORK TO ATTACH: DEPARTMENT LETTER and MINUTES/RESOLUTION FROM POST. COMMENTS

For National Headquarters Use Only:

PERMANENT CHARTER DATE EIN DATE OF LOCATION CHANGE ___________________________________________________

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Post Charter Cancellation Report Form & Checklist Purpose of Report : To report with cause to the National Executive Committee

any post to be canceled. Basis of Report: NEC Resolution 27, adopted May 4-5, 1983, Indianapolis, IN Mail To: Internal Affairs, The American Legion, P.O. Box 1055, Indianapolis, IN 46206 The Post Charter Cancellation Report Form and check list follows. Use it to make appropriate copies for each post to be cancelled. Mail one copy of the form and checklist to National Headquarters, and retain one copy for department files. Note: The post number of a cancelled post may NOT be re-used for one year.

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Request for Post Charter Cancellation

(Pursuant to NEC Resolution No. 27 adopted by the National Executive Committee in regular meeting asse mbled in Indianapolis, Indiana, on May 4 -5, 1983,this approved form must be completed by departments and submitted to the National Executive Committee when requesting post charter cancellation. Action will be t aken on the request for post charter cancellation at the next regular scheduled meeting of the National Executive Committee.) By action of the Department Executive Committee of The American Legion, Department of

_________________________________, request is hereby submitted to cancel the post

Charter of the below listed American Legion Post.

Post Name and Number ________________________________________________________

Post Location _________________________________________________________________

Highest Membership Ever Recorded _______________________________________________

Total Post Membership Each of Last Five Years:

YEAR MEMBERSHIP _______________________ ______________________

_______________________ ______________________

_______________________ ______________________

_______________________ ______________________

_______________________ ______________________

Temporary Post Charter issued (date)

Permanent Post Charter issued

Date of Incorporation issued

Reason Post Charter Cancellation is Requested:

This is to certify that the above action was taken by our Department Executive Committee. Department Adjutant ________________________________

Department________________________________________

NOTE: Please include the completed Post Charter Cancellation check list along with this form.

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Department ___________________ Post No.__________ Date ____________

Department Post Development/Revitalization Team Post Charter Cancellation Check List

(One check list per Post to be completed/submitted)

Area and District Post Development/Revitalization Teams are requested to take the following steps prior to forwarding a request to the DEC for a post charter cancellation. Please submit the completed form to: _________________________________________________________________________________________________

_________________________________________________________________________________________________

Steps/Actions: (not in any particular or chronological order) Note: Please provide information regarding the questions, actions, or comments in the space provided. If additional space is necessary please attach the required information to this form. 1. Determine the veteran population in the community and surrounding area of the post.

_______________________________________________________________________________________

_______________________________________________________________________________________

2. Contact the remaining members and post officers to determine if the post is receptive of new membership and leadership mentoring.

_______________________________________________________________________________________

_______________________________________________________________________________________

3. Contact department headquarters for a list of active and expired Headquarters Post members in the zip code of the proposed post charter cancellation. Use these names for contacts for membership. _______________________________________________________________________________________

_______________________________________________________________________________________

4. Does the post hold scheduled monthly meetings? If not, when was the last meeting held and what was the purpose of the meeting?

_______________________________________________________________________________________

_______________________________________________________________________________________

5. Determine if the posts’ membership is aware of the request for charter cancellation.

_______________________________________________________________________________________

_______________________________________________________________________________________

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6. Determine programs and services the post might provide for the community and the veterans of the

community. _______________________________________________________________________________________

_______________________________________________________________________________________

7. Is there a school, county seat, prison, or veteran’s center in the area? If yes, what programs and services has the post provided for them? If none, was there a time when the post did provide activities and services? Please explain: _______________________________________________________________________________________

_______________________________________________________________________________________

8. Is the community's population growing or declining? How so? _______________________________________________________________________________________

_______________________________________________________________________________________

9. Has the post been made aware of the help they can receive from the Post Development/Revitalization Team? _______________________________________________________________________________________ _______________________________________________________________________________________

10. Has the Post Development/Revitalization Team contacted veterans in the area and the expired and active Headquarters Post membership for their input and assistance in developing or revitalizing the post? _______________________________________________________________________________________

_______________________________________________________________________________________

11. Do they have a post home or meeting place? _______________________________________________________________________________________

_______________________________________________________________________________________

Team/Individual Recommendation: The Post Development/Revitalization Team is recommending the following action based upon their research and the community's input. (A) Revitalize the existing post; (B) Charter a new post for the area or community; (C) Merge the existing membership with a newly chartered post; (D) Recommend cancellation of the post charter with no action to follow; (E) Merge the membership into an area post or the Headquarters Post, after the NEC has accepted the department's request for post cancellation. Please note the team's decision or plan of action by circling the letter that applies and note this letter below. Comments should be provided.

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Post Development/Revitalization Team member responsible for doing the evaluation: Department Team ; Area Team ; District Team Contact Name: _____________________________________________________________________

Address: __________________________________________________________________________

City, State, Zip: _____________________________________________________________________

Telephone Number: _________________________________________________________________

List Team Members & Phone numbers: PLEASE PRINT.

__________________________________________________________________________________

__________________________________________________________________________________

__________________________________________________________________________________

__________________________________________________________________________________

We certify that the actions above have been completed: ATTEST: _________________________________ __________________________________ Department Commander Department Adjutant

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THE AMERICAN LEGION NATIONAL HEADQUARTERS INDIANAPOLIS, INDIANA

USE THIS FORM FOR RESOLUTIONS TO BE ACTED UPON BY THE NATIONAL EXECUTIVE COMMITTEE Please fill out and email To: [email protected] with a Cc to: [email protected]

RESOLUTION

RESOLUTIONS

Based on the Rules of the National Executive Committee of The American Legion, adopted by the National Executive Committee at its November 1940 meeting, the following regulations have been established for the procedure of National Executive Committee Resolutions: 1) Resolutions of Posts, intermediate bodies or other officially constituted subordinate organization

which shall have received favorable action by their respective Department Conventions or Department Executive Committee and which shall have an appropriate endorsement thereof in resolution form shall be acted upon by the National Executive Committee.

2) In submitting resolutions, the following points should be carefully observed: a) Each resolution is to be prepared on separate official forms furnished for this purpose by the

National Adjutant, The American Legion. b) Each resolution is to be prepared either

i) in quadruplicate (return original and two copies to National Adjutant, The American Legion, P.O. Box 1055, Indianapolis, IN 46206 – keep one copy for Department records), or

ii) in computer file format, using the designated computer template, and sent via email to the current National Adjutant, The American Legion with a copy to [email protected].

c) Each resolution shall deal with only one subject – do not attempt to deal with more than one subject in the resolve clauses.

d) Local resolving clauses may be used to specify the place and date the Department Convention or Department Executive Committee meeting was held (it is not necessary to fill in the National Executive Committee meeting and dates in resolving clause).

e) Each resolution is to be worded in full, including all Whereas clauses and the Resolve clauses. The above resolution was approved at Department Executive Committee held at

on

Department Convention held at on Department Adjutant's Name

typed to the right

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THE AMERICAN LEGION NATIONAL HEADQUARTERS INDIANAPOLIS, INDIANA

USE THIS FORM FOR RESOLUTIONS TO BE ACTED UPON BY THE NATIONAL EXECUTIVE COMMITTEE Please fill out and email To: [email protected] with a Cc to: [email protected]

RESOLUTION

The above resolution was approved at Department Executive Committee held at

on

Department Convention held at on Department Adjutant's Name

typed to the right

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Sons of The American Legion All Time High (Red) Honor Ribbon

Request Form

At the Fall Meeting of the National Executive Committee of the SAL in 1985, it was voted to award SAL “All Time High” Honor Ribbons. Pursuant to Resolution F3-85 “All Time High” Detachment Honor Ribbon (Red) will be awarded to a detachment which has exceeded all previous years’ membership. SAL Detachment membership for 2010 is__________________________. number of all time high members

Signed Department Adjutant of NOTE: (1) If the current SAL membership is not an “All Time High” for 2010 do not submit this form. (2) Only one ribbon is awarded to a detachment.

SUBMIT THIS FORM TO THE NATIONAL SAL LIAISON

WHENEVER AN “ALL TIME HIGH” SAL MEMBERSHIP IS ACHIEVED

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Sons of The American Legion Application for Five-Star Award Supplies

Information Sheet

Purpose of Report: Post adjutants certify winners directly to departmentheadquarters via the application form (sample follows). These forms may be requested from National Headquarters by department headquarters on their annual request for bulk distribution of printed supplies, which appear in another section of this manual. Basis of Award: Recipients must accomplish any or all of the following five points to receive individual star(s). Those who accomplish all five points are eligible to receive the Five-Star Award.

THE FIVE-STAR AWARD

The Five-Star Award for all members of the Sons of The American Legion who show perfection in the five-Point Program of Service consists of the following: Point No. 1: A star for Patriotism to the member who shows a knowledge of the history of the Flag, the proper ways of displaying it, and the proper respect due it. Point No. 2: A star for Citizenship to the member who by his usefulness in activities outside the programs of the SAL displays a working knowledge of the qualities of a good citizen. Point No. 3: A star for Discipline to the member who in all his activities shows respect for rules and obedience to them. Point No. 4: A star for Leadership to the member who develops the qualities of leadership in athletics, drill formations, and school and church activities.

Point No. 5: A star for Legionism to the member who thoroughly understands the ritualistic work and the program of activities for the SAL. Current prices of these awards are listed in the National Emblem Sales catalog. Deadline: None Mail to: Departments send remittance and application form directly to National Emblem Sales The American Legion PO Box 1055 Indianapolis, IN 46206

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Application for Five-Star Award Supplies Sons of The American Legion

__________________________ ___________________________________________, ________ _______ Date City State Zip

Department Headquarters, The American Legion

This is to certify that ______________________________________________________,

member of

Squadron No. __________ Detachment of

______________________________________________,

City of ___________________________________, has successfully completed his test on (check one)

(1) Patriotism

(2) Citizenship

(3) Discipline

(4) Leadership

(5) Legionism

(6) Has passed all of the above Star Award tests and is entitled to have the Five Star Award Medal

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The National American Legion College

Student Application October 24 – October 29, 2010

Indianapolis, Indiana

Section One – Personal Information Last Name _______________________First _____________________MI____ Nickname

Mailing Address______________________________________________________________________________

Cell Phone _____________________ Home Phone ____________________ Bus Phone ___________________

Email Address ____________________________________ DOB _____________________________________

Section Two -- Military and American Legion Service Branch(es) of Service: Years in Military: ____________

War Service for Legion College eligibility (Served on active duty or in reserve status during this time) * Lebanon/Grenada (August 24, 1982 – July 31, 1984) Panama (December 20, 1989 – January 31, 1990) Gulf War/War on Terrorism (August 2, 1990 to present)

*A candidate from any other war era may be considered based upon the department’s successful submission of a candidate with service during or after the Lebanon/Grenada period. The number of candidates from earlier eras may be limited by the availability of seats. American Legion Post # ___________ Department ________________ Membership ID____________________ American Legion offices previously/currently held and when _________________________________________

Date Completed The American Legion Extension Institute (Required) Month ______ Year ______

Section Three – Education and Career Information Educational Background (Check highest level achieved) High School Diploma Technical/Trade Degree Some College

Associate Degree Bachelor Degree Postgraduate Degree

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Last Name: First: Membership ID: Section Three – Education and Career Information (continued) Professional Background (Briefly describe your job)

List other groups you are associated with (Circle those you are actively involved in or with)

List some favorite hobbies

Section Four – Written or typed essay (required—must be attached to this application)

National Vice Commander Selection Committee Letter

Tell the selection committee about yourself! This is an important part of the selection process and it is an opportunity for you to present yourself in your own words. In 500 words or less (or about one printed page), tell the National Vice Commanders why you want to attend the National American Legion College and how you would apply the knowledge you will acquire. Your comments can be either printed or handwritten and must be provided with this application on an additional sheet of paper. Section Five – Lodging and Accommodation Information Students will share a room with another student at the Sheraton Hotel located in downtown Indianapolis. Lodging is provided at no charge to the students, but each student is responsible for additional charges such as hotel parking fees, phone calls or room service during the week. All telephone calls, including local or toll-free calls, may have access fees and will be charged to the student’s account. Any outstanding charges must be cleared at checkout. Check if you desire to room alone (or will bring spouse). Extra room charges will apply of approximately $60.00 per night, which is 50% of the room charge for the length of the college (normally six nights). Payment must be secured before check-in. If paying by credit card, you will need to provide your credit card number to The American Legion National Headquarters before arrival. Check if you require special accommodations at the host hotel, such as handicap accessibility or special dietary needs (please list on a separate page what those restrictions or special needs might be). Male Female I have read the prerequisite requirements and desire to attend the National American Legion College.

Signature: Date:

This institution does not discriminate with regard to race, color, religion, sex or national origin.

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Last Name: First: Membership ID: Section Six – Department Recommendation (at least one signature required) 1. Provide six words that best describe your candidate (i.e., forceful, energetic, dedicated, etc.). 2. What are this candidate’s goals for advancement in The American Legion?

_______________________________________________________________________________________

_______________________________________________________________________________________

3. Why do you believe this candidate should attend the National American Legion College?

________________________________________________________________________________

4. What might this candidate be doing for The American Legion in:

One year: __________________________________________________________________________

Five years: _________________________________________________________________________

5. Within the next ten years, might you comfortably elect this candidate as your (check all that apply):

Dept. Membership Chairperson District/Zone/Area Commander Department Commander

6. Other comments (optional):

_______________________________________________________________________________________

Department Recommendation:

This department RECOMMENDS this applicant for selection for the National American Legion College. The applicant meets the eligibility requirements and if selected will be funded for attendance at the next National American Legion College. This department DOES NOT RECOMMEND this applicant for selection for the National American Legion College at this time. ________________________________ (or) ________________________________

Department Adjutant signature required Department Commander Department of

Candidates must meet the following qualifications: Lebanon/Grenada, Panama, and/or Gulf War/War on Terrorism era veteran with at least two years Legion membership, demonstrated leadership potential and successful completion of The American Legion Extension Institute. The student’s tuition of $600.00 will be billed to the respective department after the class starts in October. Departments are encouraged to nominate all qualified applicants, but will be expected to provide funding for all students they recommend who are selected for attendance. A candidate from any other war era may be considered based upon the department’s successful submission of a candidate with service during or after the Lebanon/Grenada period. The number of candidates from earlier eras may be limited by the availability of seats.

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DEPARTMENT ADJUTANT’S - · PDF fileThis is the thirty-third edition of the Department...

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