Dennis Phillips Cooperative Digital Preservation
-
Upload
future-perfect-2012 -
Category
Technology
-
view
633 -
download
2
description
Transcript of Dennis Phillips Cooperative Digital Preservation
![Page 1: Dennis Phillips Cooperative Digital Preservation](https://reader035.fdocuments.net/reader035/viewer/2022081519/5557a398d8b42a696c8b4687/html5/thumbnails/1.jpg)
Dennis Phillips, Ph.D.LDS Church
Future Perfect 2012
Working Across Organizations to Successfully Implement Cooperative Digital Preservation
![Page 2: Dennis Phillips Cooperative Digital Preservation](https://reader035.fdocuments.net/reader035/viewer/2022081519/5557a398d8b42a696c8b4687/html5/thumbnails/2.jpg)
Introducing the LDS Church• The Church of Jesus Christ of Latter-day
Saints
• Global Christian church with 14 million members
• 700,000 students enrolled in religious training
• 3 universities, 1 college
• State-of-the-art audio- visual capabilities
• Scriptural mandate to keep and preserve records
photo by Henok Montoya
![Page 3: Dennis Phillips Cooperative Digital Preservation](https://reader035.fdocuments.net/reader035/viewer/2022081519/5557a398d8b42a696c8b4687/html5/thumbnails/3.jpg)
Church Organizations• 30 departments that
support Church functions and activities
• Church Education System
• Deseret Management Corporation
• BYU• BYU-Idaho• BYU-Hawaii• LDS BC
• Auditing• Finance• Facilities• Legal, • Security, etc.
• Hospitality• Insurance• MediaKSL
![Page 4: Dennis Phillips Cooperative Digital Preservation](https://reader035.fdocuments.net/reader035/viewer/2022081519/5557a398d8b42a696c8b4687/html5/thumbnails/4.jpg)
• Audiovisual records will consume vast majority of archive capacity
• 100+ PB in a decade for a single copy!
Media Services Department
Conference Center on Temple Square
Mormon Tabernacle Choir and Orchestra
Free Bible videos from biblevideos.lds.org
![Page 5: Dennis Phillips Cooperative Digital Preservation](https://reader035.fdocuments.net/reader035/viewer/2022081519/5557a398d8b42a696c8b4687/html5/thumbnails/5.jpg)
Church History Department
Church History Library on Temple Square
• Collects and preserves records of enduring value from Church organizations
• Outreaching, cooperative approach to digital preservation
• Has been remarkably effective
![Page 6: Dennis Phillips Cooperative Digital Preservation](https://reader035.fdocuments.net/reader035/viewer/2022081519/5557a398d8b42a696c8b4687/html5/thumbnails/6.jpg)
DigitalRecords Preservation System
(DRPS)
DRPS Ingest ToolsFixity
Creation
Storage ExtensionsFixity
Bridge
StorageGRID Information
LifecycleManagement
PreservationFunctions
Tape Interface
TSM
![Page 7: Dennis Phillips Cooperative Digital Preservation](https://reader035.fdocuments.net/reader035/viewer/2022081519/5557a398d8b42a696c8b4687/html5/thumbnails/7.jpg)
CHD Internal Cooperation• Records Management
• Acquisitions
• Archival Processing
• Integration and Access
• DRPS Operations
![Page 8: Dennis Phillips Cooperative Digital Preservation](https://reader035.fdocuments.net/reader035/viewer/2022081519/5557a398d8b42a696c8b4687/html5/thumbnails/8.jpg)
Cooperative Records Management• CHD Records Management Team
• Department Records Coordinator
• Department Records Management Plan
– Identify records collections– Set retention schedules (active to
archive)– Set final disposition (destroy, comply,
archive)– Identify records to digitize
• Appraisal Advisory Committee
![Page 9: Dennis Phillips Cooperative Digital Preservation](https://reader035.fdocuments.net/reader035/viewer/2022081519/5557a398d8b42a696c8b4687/html5/thumbnails/9.jpg)
CHD Acquisition CriteriaApplicability to CHD purpose
Provenance
Historical significance
Usefulness
Relative value
Anticipated costs
Physical condition
Legality of title
![Page 10: Dennis Phillips Cooperative Digital Preservation](https://reader035.fdocuments.net/reader035/viewer/2022081519/5557a398d8b42a696c8b4687/html5/thumbnails/10.jpg)
Archival Records Stewardship• When the Church History
Department acquires records . . .
• . . . whether they are donated
• . . . or created by Church organizations,
• the Church History Department takes over stewardship of the records
• Thus the donors and Church organizations transfer responsibility for preserving their records to the Church History Department
![Page 11: Dennis Phillips Cooperative Digital Preservation](https://reader035.fdocuments.net/reader035/viewer/2022081519/5557a398d8b42a696c8b4687/html5/thumbnails/11.jpg)
Cooperative Digital Preservation• Acquisitions Team processes
donated records for preservation
• Archival Processing Team processes organization records for preservation
• Integration and Access Team sets metadata standards and specifies how records are to be organized
• But . . . some archival records don’t meet CHD acquisition criteria!
![Page 12: Dennis Phillips Cooperative Digital Preservation](https://reader035.fdocuments.net/reader035/viewer/2022081519/5557a398d8b42a696c8b4687/html5/thumbnails/12.jpg)
Media Services Archiving Needs• To support ongoing production, many
projects must have long term accessibility from DRPS
• These projects need to be stored in production format (DNxHD), not preservation format (MJ2)
• Applies to projects that meet CHD acceptance criteria
and those that do not
Scene from biblevideos.lds.org
![Page 13: Dennis Phillips Cooperative Digital Preservation](https://reader035.fdocuments.net/reader035/viewer/2022081519/5557a398d8b42a696c8b4687/html5/thumbnails/13.jpg)
DRPS Service Model• Solution to Media Services archiving
needs
• CHD does not take over stewardship of projects, but will manage them when ingested into DRPS
• Media Services—
– Responsible for master catalog of projects– Provides preservation metadata– Assists with future format transformations
• A truly cooperative solution for all Church organizations!
![Page 14: Dennis Phillips Cooperative Digital Preservation](https://reader035.fdocuments.net/reader035/viewer/2022081519/5557a398d8b42a696c8b4687/html5/thumbnails/14.jpg)
Scene from biblevideos.lds.org
Media Services Born-Digital Projects
• Projects that meet CHD acceptance criteria must have long term accessibility from DRPS
• CHD wants to minimize risk from multiple format transformations
• Ingest DNxHD now, transform once to MJ2 later
• Another cooperative solution!
![Page 15: Dennis Phillips Cooperative Digital Preservation](https://reader035.fdocuments.net/reader035/viewer/2022081519/5557a398d8b42a696c8b4687/html5/thumbnails/15.jpg)
Multiple System Integration• Multi-PB capacity of Media Services
projects requires automated DRPS ingest
• Cataloging issue (collection versus item level)
• Automated metadata extraction
• Return DRPS PIDs
• Another success of cooperative digital preservation!
ALEPH MAM
DRPS
![Page 16: Dennis Phillips Cooperative Digital Preservation](https://reader035.fdocuments.net/reader035/viewer/2022081519/5557a398d8b42a696c8b4687/html5/thumbnails/16.jpg)
DRPS Version Copies Policy• Enhances DRPS
Service Model
• Specifies that DRPS copies be determined on a collections basis
• Addresses current and previous version copies
• Also considers physical copies
![Page 17: Dennis Phillips Cooperative Digital Preservation](https://reader035.fdocuments.net/reader035/viewer/2022081519/5557a398d8b42a696c8b4687/html5/thumbnails/17.jpg)
DRPS Service Model MOU• CHD reached out to BYU campuses with
DRPS
• BYU campuses do not have the same working relationship with CHD as Church departments
• CHD created a customized Memo of Understanding for each institution
• Initial ingest activities underway!
![Page 18: Dennis Phillips Cooperative Digital Preservation](https://reader035.fdocuments.net/reader035/viewer/2022081519/5557a398d8b42a696c8b4687/html5/thumbnails/18.jpg)
DRPS Ingest Tools• Fixity information is
required to ensure DRPS data integrity
• It should be created before files are ingested
• ICS developed tools to do this automatically
• Another cooperative solution!
DRPS Ingest ToolsFixity
Creation
Storage ExtensionsFixity
Bridge
StorageGRID Information
LifecycleManagement
PreservationFunctions
Tape Interface
TSM
![Page 19: Dennis Phillips Cooperative Digital Preservation](https://reader035.fdocuments.net/reader035/viewer/2022081519/5557a398d8b42a696c8b4687/html5/thumbnails/19.jpg)
Looking to the Future• CHD has reached out to
the University of Utah Library to help preserve records related to Church history
• Some Deseret Management Corporation businesses have expressed interest in DRPS
• CHD will continue to extend its DRPS cooperative reach
DeseretBook
![Page 20: Dennis Phillips Cooperative Digital Preservation](https://reader035.fdocuments.net/reader035/viewer/2022081519/5557a398d8b42a696c8b4687/html5/thumbnails/20.jpg)
Critical Success Factors• Top down executive support and
commitment to preservation• Internal cooperation between Church
History Department divisions including Records Management, Library and Circulation, Archives and Museum.
• External cooperation between the Church History Department, ICS, the technology arm and the several producing departments.
![Page 21: Dennis Phillips Cooperative Digital Preservation](https://reader035.fdocuments.net/reader035/viewer/2022081519/5557a398d8b42a696c8b4687/html5/thumbnails/21.jpg)
Secrets of SuccessTeams involved must—
• Be willing to learn and understand the needs of others
• Recognize and utilize the strengths and expertise of others
• Be willing to adopt best practices from each professional discipline
![Page 22: Dennis Phillips Cooperative Digital Preservation](https://reader035.fdocuments.net/reader035/viewer/2022081519/5557a398d8b42a696c8b4687/html5/thumbnails/22.jpg)
Thank you!
Questions?