Demystifying Demystifying Library DatabasesLibrary Databases

LJG 3/19/02

This PowerPoint presentation This PowerPoint presentation was prepared by:was prepared by:

Linda J. GoffLinda J. Goff(aka Madame Zolda, Gypsy Reference (aka Madame Zolda, Gypsy Reference

Librarian)Librarian)

Library Instruction LibrarianLibrary Instruction LibrarianCalifornia State University, California State University,

Sacramento Sacramento LibraryLibrary

ljgoff@csus.edu (916) 278-5981ljgoff@csus.edu (916) 278-5981

3/19/20023/19/2002

Today’s AgendaToday’s Agenda Overview of Library Overview of Library

Computer Resources Computer Resources Common elements in Common elements in

database searching and database searching and search featuressearch features

Remote AccessRemote Access Sample searchesSample searches

Part 1Part 1

OverviewOverviewof . . .of . . .

Part 1Part 1

OverviewOverviewof . . .of . . .

Library Library Computer Computer Resources Resources

There are 2 types ofThere are 2 types ofLibrary computers:Library computers:

1 - 1 - EUREKA EUREKA (character-(character-based)based) 2 –Research Stations2 –Research Stations

Yellow Yellow signs denote the faster character-based version of EUREKA EUREKA catalog that indexes the CSUS Library holdings.

GreenGreen signs mark the web-basedweb-based Research Research Stations.Stations. They open to the Library Home Page where you can access over 80 databases including: EUREKA, PHAROS, periodical indexes and librarians’ subject page. They also access the World Wide Web.

CSUS LibraryCSUS LibraryInformation Access Information Access

PolicyPolicy Research StationsResearch Stations are provided for academic are provided for academic

and scholarly research.and scholarly research. Priority for CSUS students,faculty& staff.Priority for CSUS students,faculty& staff. 30 minute limit imposed.30 minute limit imposed.

Library monitors them and restricts use Library monitors them and restricts use when warranted: when warranted: no chat, no games, no no chat, no games, no personal e-mail.personal e-mail.

Part 2Part 2

Common Common Elements Elements in ...in ...

Part 2Part 2

Common Common Elements Elements in ...in ...

Database Database SearchingSearching

Most have searchable fields Most have searchable fields that arethat are“bibliographic.”“bibliographic.” They They give you a citation and/or give you a citation and/or abstract to a book or journal abstract to a book or journal article. You must then locate article. You must then locate the journal or book at CSUS or the journal or book at CSUS or use Interlibrary Loan.use Interlibrary Loan.

A growing, number of A growing, number of databases are databases are “full text”“full text” that that have articles that can be have articles that can be downloaded to disk, printed or downloaded to disk, printed or even emailed.even emailed.

Library Database Library Database TypesTypes

You can usually search You can usually search by the following by the following database fields:database fields: Keywords within the entire Keywords within the entire

recordrecord Author Author Title of article or bookTitle of article or book Subject headingsSubject headings Source or Periodical TitleSource or Periodical Title Keywords within an abstract of Keywords within an abstract of

an articlean article Keywords within the Full-text Keywords within the Full-text

of an articleof an article

Library DatabasesLibrary Databases vs. vs. Web Web pagespages Editorial policy Editorial policy

and review and review process.process.

Come from Come from published published sources.sources.

Signed articles Signed articles written by written by experts.experts.

Usually longer.Usually longer. Articles often Articles often

have footnotes have footnotes and sources for and sources for further study.further study.

No one edits No one edits the Webthe Web

Anyone can Anyone can publish on the publish on the web pageweb page

No expertise No expertise neededneeded

You can search You can search anyany database, if you know:database, if you know:

Menu vs. command Menu vs. command language.language.

Keyword vs. controlled Keyword vs. controlled vocabulary.vocabulary.

Boolean search language.Boolean search language. Proximity searching.Proximity searching. Limiting.Limiting. and...and...

READ READ THE THE

SCREENSCREEN !!READ READ THE THE

SCREENSCREEN

ifif you...you...

Help screensHelp screens Most databases provide Most databases provide

screens with detailed screens with detailed instructions on how to search instructions on how to search most effectively.most effectively.

IT IS ALWAYS A GOOD IDEA TO IT IS ALWAYS A GOOD IDEA TO READ THESE HELP SCREENS READ THESE HELP SCREENS FIRST BEFORE YOU BEGIN FIRST BEFORE YOU BEGIN YOUR SEARCH IN A NEW YOUR SEARCH IN A NEW DATABASE !!!DATABASE !!!

Clues to look for:Clues to look for:Guide, ? Help, Search Guide, ? Help, Search Tips.Tips.

Boolean or Logical Boolean or Logical OperatorsOperators AND AND

requires requires bothboth terms appear terms appear in the items that are in the items that are retrieved.retrieved.

OROR requires either term requires either term appear in the items that appear in the items that are retrieved.are retrieved.

NOTNOT excludes a term.excludes a term.

Boolean Search Boolean Search StrategyStrategy

bbaa

ccaa

aabb

aa ANDAND bb

aa OROR cc

aa NOTNOT bb

familyfamily and and violenceviolence

familyfamily oror domesticdomestic

familyfamily not not violenceviolence

Proximity SearchingProximity Searching

Family-violenceFamily-violence (phrase) (phrase) Family w/ Family w/ 22 violence violence

(within 2 words)(within 2 words) Family w/ Family w/ ss violence violence

(within same sentence) (within same sentence) Family w/ Family w/ p p violence violence

(within same paragraph)(within same paragraph) Family pre/1 violenceFamily pre/1 violence

(precedes word by 1 word)(precedes word by 1 word)

Advanced or Guided Advanced or Guided Searching Searching Frequent searchers who are Frequent searchers who are

familiar with a database may familiar with a database may choose the Advanced or choose the Advanced or Guided Search mode.Guided Search mode.

This usually allows boolean This usually allows boolean searching in Fields using a pull searching in Fields using a pull down menu.down menu.

Most Web-based databases Most Web-based databases provide an advanced search provide an advanced search mode as well. mode as well.

You can email search You can email search results!results! Most databases and catalogs Most databases and catalogs

allow you to mark your search allow you to mark your search result list and either print the result list and either print the file or send it as an email file or send it as an email message.message.

You can then copy and paste You can then copy and paste the citations into your word the citations into your word processing document and save processing document and save yourself from typing your yourself from typing your bibliography.bibliography.

This works for both citations This works for both citations and full-text articles. and full-text articles.

READ READ THE THE

SCREENSCREEN !!READ READ THE THE

SCREENSCREEN

Don’t forget !Don’t forget !

PrintSmart Laser PrintSmart Laser PrintersPrinters Effective March 1, 2001 all labs Effective March 1, 2001 all labs

and Library public terminals and Library public terminals will print to laser printers will print to laser printers called “PrintSmart”.called “PrintSmart”.

Each full-time CSUS student Each full-time CSUS student will have $5.00 credit on their will have $5.00 credit on their OneCard per semester for 100 OneCard per semester for 100 freefree copies. After that the copies. After that the regular OneCard cash account regular OneCard cash account is debited for copies.is debited for copies.

Old dot matrix printers will be Old dot matrix printers will be removed.removed.

Part 3Part 3

Remote Remote Access Access to . . .to . . .

Part 3Part 3

Remote Remote Access Access to . . .to . . .

Library Library Computer Computer Resources Resources

CSUS Remote Access:CSUS Remote Access:

Anyone can Anyone can access EUREKA access EUREKA and the Library and the Library Home Page on Home Page on the Web. the Web.

Only Only authenticatedauthenticated users can users can access most access most CSUS Library CSUS Library Databases.Databases.

AuthenticationAuthentication All users who set up Web All users who set up Web

access through CSUS by access through CSUS by establishing a SacLink account establishing a SacLink account are authenticated by their are authenticated by their Internet Protocol (IP) address.Internet Protocol (IP) address.

CSUS users with other Internet CSUS users with other Internet Service Providers (AOL, Service Providers (AOL, Prodigy etc.) can now keep Prodigy etc.) can now keep their ISP and use our Proxy their ISP and use our Proxy Server for authentication.Server for authentication.

Go to Go to Connecting to Library Connecting to Library Databases from Off-CampusDatabases from Off-Campus page page for instructions (avoid IE 5.5 for instructions (avoid IE 5.5 and IE 6.0).and IE 6.0).

SacLink is SacLink is free free Internet Internet Access!Access! Electronic mailElectronic mail (Pine) (Pine).. Internet resourcesInternet resources

(CSUSInfo, Telnet, FTP, WWW)(CSUSInfo, Telnet, FTP, WWW).. Help screens/documentation in Help screens/documentation in

Labs.Labs. Online registration & Online registration &

authentication from any authentication from any campus lab.campus lab.

Access from home, office and Access from home, office and labs.labs.

Go to: Go to: http://www.csus.edu/http://www.csus.edu/uccsuccs..

Questions about Questions about Computers?Computers?

Ask lab assistants.Ask lab assistants. If you forget your SacLink If you forget your SacLink

Account or Password go to: Account or Password go to: University Computing and University Computing and Communication ServicesCommunication Services at at 278-7337, or go to Sequoia 278-7337, or go to Sequoia Hall (Science) 322.Hall (Science) 322.

When you have a When you have a library database library database

question, question, who are you going to who are you going to

ask?ask?A librarian A librarian !!

?

LJG 3/19/2002