Delta Theta Tau

2016 Annual Delta Theta Tau

Sorority National Convention

Presented By:

Visit Fort Wayne

Proposal To Host:

Fort Wayne Bid Summary

Bid To Host Delta Theta Tau Sorority National Convention!

Fort Wayne, Indiana has so much to offer to your group and we are excited to customize our amenities to

perfectly suit the needs of your 2016 event.

From our great central location to our affordable prices, Fort Wayne is a great fi t for your convention. We

excel in hosting sorority groups, too!

This presentation includes all the information you will need to help you fi nd the right location for your

convention. Learn more about our welcoming community inside!

What You Asked For... What Fort Wayne Can Offer...

Attractive/First-Class Facilities = New and renovated hotels and convention center

Convenience of Transportation = Located in heart of the Midwest, easy access major highways

and international airport

Costs to Attend Convention = Fort Wayne offers 15% more affordable hotels rates than larger cities

like Indianapolis and Columbus

Appeal of City = Vibrant, clean and small community with big town feel

Complimentary Requests = Three personalized hotel proposals to meet your needs

Message from Visit Fort Wayne

Dear Ms. DeMeyer,

Thank you for your consideration of Fort Wayne for the 2016 Delta Theta Tau Annual National Convention! We have so much to offer you with attractive meeting space and hotel package fl exibility. In this bid book, you will fi nd multiple venue and housing options, specifi cally designed to meet the needs of your group should you choose Fort Wayne in 2016.

1. Grand Wayne Convention Center with Hilton Hotel

2. Grand Wayne Convention Center with Courtyard by Marriott

3. Hotel Fort Wayne

Please see the Executive Summary with pricing information I extracted from the hotel and convention center proposals. Those proposals are included in this bid book under the full bid proposal section. They address your complimentary requests and much more.

In addition to our wonderful facilities, Fort Wayne also provides numerous options for dining, entertainment and area attractions.

We are a very affordable and easily accessible convention location, with close proximity to a large population density in the upper Midwest. You’ll receive big-city amenities with a small town feel, and you would be more than welcomed in our community.

We are excited with the possibility of hosting you in 2016 and will go above and beyond to make your convention a huge success in Fort Wayne! Best,

Josie O’DonnellGroup Sales Manager [email protected]

Venues Bid Summary(Details in Bid Packet)

Downtown Hilton Fort Wayne

Downtown Courtyard by Marriott

Hotel Fort Wayne

Hilton Room Rate $119.00Venue (with Grand Wayne Convention Center) $3,500.00*(*$25,000 minimum in Food and Beverage)

Courtyard by MarriottOption #1Room Rate $124.00Venue $2,875.00*(*$20,500 minimum in Food and Beverage)

Option #2 Room Rate $124.00 Venue $3,625.00*(*$3,000 minimum in Food and Beverage)

Hotel Fort WayneRoom Rate $94.00Venue Free*(*$14,000 minimum in Food and Beverage)

Complete Bid Packet

Fort Wayne, Indiana

Fort Wayne, Indiana’s second-largest city, is home to

over 250,000 residents. Fort Wayne’s facilities are fi rst-

rate, technology-advanced and fully adaptable to your

unique needs.

Past meeting planners have been impressed by Fort Wayne’s

ability to put on effective events. We offer a big city feel,

with a small community atmosphere. Not to mention,

Fort Wayne’s high quality and lower cost amenities, and

cleanliness and friendliness of community, sets our city apart

from our counterparts.

Accessible by major interstate highways and an international

airport, it’s easy to see why Fort Wayne is one of the

Midwest’s most central and convenient locations.

“In preparation for our conference, the attention to detail was perfect, and during the meeting there was nothing for me to be concerned about. My group was delighted, and we look forward to the next time we can meet in Fort Wayne.” — Bill Borne, Indiana Auditors’ Association

Fort Wayne’s convenient location makes us an ideal convention location.

Facility InformationGrand Wayne Convention Center

The Grand Wayne Convention Center features 80,000 square feet

of fully carpeted, dedicated event space and 30,000 square feet

of public areas, in addition to a sub-divisible 50,000 square foot

multi-purpose Convention Hall. Consistent with the entire Center,

it is fully carpeted, equipped with technologically advanced sound

and lighting systems, and is acoustically paneled for superior sound

quality. In addition, they offer easy-access loading docks, phone

lines, computer-driven sound system, in-house exhibition services

and a fully staffed audio-visual department.

Ground Floor

Second Floor

Grand Wayne Convention Amenities

• Clean, contemporary and modern facility

• Attached and fi rst-class hotels

• Professional and experienced event hosting staff

• 17 breakout rooms

Downtown Fort Wayne

Fort Wayne’s growing and energized downtown is the largest

economic and business development sector in Northern

Indiana. Several exciting new commercial developments and

local improvements have created new opportunities for event

attendees and visitors to enjoy.

Downtown Fort Wayne is the area’s most popular dining and

entertainment destinations. With dozens of restaurants and

bars located just steps from the Grand Wayne Convention

Center, Fort Wayne’s downtown offers a wide variety of dining

and bar options for different tastes.

Downtown’s new crown jewel, Parkview Field, offers great

baseball (and unique off-site activities) in a lovely park setting.

This stadium, named the #1 in Minor League baseball, is

located across the street from the Convention Center and

offers meeting planners an easy (and fun!) evening activity

solution.

In addition, Downtown Fort Wayne is the home to our arts

and cultural attractions, including dozens of museums,

and a vibrant arts campus. Your attendees can enjoy live

performances at the historic Embassy Theatre or Arts United

Center and take in the culture of our city while in town.

Downtown Fort Wayne offers exceptional connectivity. Our Grand Wayne Convention Center is attached to two hotels, extensive parking, our Historic Embassy Theatre, Botanical Gardens and several other attractions via our convenient skybridges.

Activities

Visit Fort Wayne strongly believes the convention or meeting

experience doesn’t have to end following the business day. Fort

Wayne offers many activities for groups of all sizes to enjoy

either during the day or evening hours.

Take in a ballgame at the award-winning Parkview Field, home

of the Fort Wayne Tincaps, or get your taste buds ready for

delicious tours at the DeBrands Fine Chocolates or Olive Twist.

Schedule a tour at cinda b Handbag and Purses, too!

The Embassy Theatre and Fort Wayne Civic Theater offer fan-

favorite shows throughout the year. Shop until you drop at

Glenbrook Mall and Jefferson Pointe Shopping Center. Both

feature a large display of popular store choices.

Want to visit one the country’s top 10 best zoos? The Fort

Wayne Children’s Zoo was ranked as the number-one must-see

summer attraction in the state of Indiana.

With countless museums and other historic attractions waiting

your group, we can easily offer suggestions to create an

outstanding off-site itinerary.

“Our recent national Operations Conference held in Fort Wayne was a resounding success! The meeting package off ered in the city was an excellent complement to our meeting needs and everything went very smoothly. We plan to return in the near future.” — Brian Risley, SIRVA

Dining & Nightlife

Known as the “City of Restaurants,” Fort Wayne offers countless dinner and nightlife options, including several locally owned hotspots and franchised favorites. Downtown Fort Wayne offers dozens of restaurants within blocks of the Grand Wayne Center, while the Memorial Coliseum is located near over 50 dining options just down the road on Coliseum Boulevard.

And after dinner, you can sit back and relax over a cocktail after a successful business day! You and your event attendees will have plenty of late-night options, whether the evening calls for live music, dancing, or just unwinding.

Downtown Dining District

The Grand Wayne Convention Center is located downtown, just mere blocks from another 20 great eateries!

Sorority groups enjoy kicking back at one of Indiana’s most popular martini bars, Club Soda. Located four blocks away from the Grand Wayne Convention Center.

Transportation

Visit Fort Wayne understands that meeting planners and event attendees travel far and wide to our city, and we want to make it as hassle-free for you and your group to get into and around town.

Located in northeast Indiana, Fort Wayne is positioned near several Midwest cities, making it an attractive regional convention destination. Accessible by major interstate highways and an international airport, it’s easy to see why Fort Wayne is one of the Midwest’s most central and convenient locations.

The Fort Wayne International Airport has been recognized nationally for its quick and helpful service, while offering numerous daily direct fl ights into and out of our city. Upon your arrival, take advantage of the many car-rental options located outside the terminal. While in Fort Wayne, choose from dozens of on-call taxi services, limo and hotel shuttles waiting to serve you and your group all at an affordable cost!

“Fort Wayne’s facilities are fi rst rate - and large enough to support tens of thousands of delegates.” — Mike Wright, Gold Wing Riders Association

Hoosier Hospitality

We know Fort Wayne. From restaurants, theaters and museums, to transportation, unique off-site venues and VIP treatment, we want to help make your event the best it’s ever been.

CONVENTION ASSISTANCE

Enjoy these FREE services from our professional staff:

Planning Assistance – Let us be your eyes and ears when you are planning from out of town. We can provide access to community resources, arrange off-site amenities and make your job easier both before and during your event. Pre-Convention Materials – Dramatically enhance your print convention materials. Digital Maps – Available for your printed programs or “save the date” cards. Welcome/VIP letters – Including mayoral and city-wide welcomes for your program, customized so your group feels recognized and acknowledged. On-Site Assistance – We offer personnel to assist with your on-site convention needs. City Information Materials – Providing city information to your convention delegates such as maps; brochures and information on restaurants, attractions and activities.

MEDIA/MARKETING SERVICES -Share your event with our local and state-wide media.

-Developing event Social Media campaigns using Facebook, Twitter and Instagram.#2016DeltaConvention

-Create photo galleries and videos from event.

“Working with Visit Fort Wayne made our ballroom dance competition much easier to put together! See you again next year.” — Vivian Hans, USA Dance Fort Wayne Danceport Champions

We’d love to host you in Fort Wayne!

We are eager to host the Delta Theta Tau Sorority National Convention in our community and look forward to making it the best event possible!

Feel free to contact Josie with any additional questions. We look forward to working with you and your group!

Please contact:

Visit Fort Wayne927 S. Harrison StreetFort Wayne, IN 46802www.VisitFortWayne.com1-800-767-7752

Josie O’DonnellGroup Sales Manager [email protected]

Venues and

Hotels Bid Packet

February 14, 2013

Bonnie DeMeyer – 2016 Convention CoordinatorDelta Theta Tau Sorority, Inc.C/O Visit Fort Wayne927 South Harrison St. Suite 101Fort Wayne, IN 46802

Re: 2016 Annual July National Convention

Dear Ms. DeMeyer,

Thank you for inquiring about the Hilton Fort Wayne at the Grand Wayne Convention Center. It would be a pleasure to have the Annual July National Convention in 2016 at our facilities.In conjunction with the Grand Wayne Convention Center, we would like to submit the following proposal for your review.

FacilitiesThe newly renovated Hilton at the Grand Wayne Convention Center is the Premiere Hotel in Northern Indiana.

Some of our amenities include:� Two full service restaurants, lounge and room service –

Breakfast - 1020 Bistro 6:30am – 10:30amLunch – 1020 Bistro – 11am – 2pmLounge – 3pm -12amCut’z Fine Dinning – 5pm – 11pm

� Complimentary airport courtesy shuttle� Complimentary high-speed wireless internet access� Pre-Cor Fitness room� Indoor swimming pool � Business Center

ConcessionsIn appreciation of your business, we would like to offer you the following concessions:

� 1 – Complimentary Presidential Parlor with the adjoining King and Double guestrooms Ten nights Saturday through Tuesday for the Officers

� 1 – Complimentary King Deluxe Suite for the Convention Coordinator – Ten Nights –Saturday through Tuesday

� 1 – Complimentary King guestroom with adjoining Parlor for VIP – Ten Nights –Saturday through Tuesday

� 1 – Complimentary Boardroom – Nuchol’s from Saturday through Tuesday for meetings� 1 – Complimentary King Deluxe Suite for two nights – Site Tour (based on availability)

* Complimentary Parlors, Boardroom and Guestrooms value over $ 10,569.00

AvailabilityI am pleased to inform you that we have the following set of dates to offer. First option date with best availability is July 02-12, 2016. The 3rd week set of dates does have a first option hold but may come available. Decision is pending. The group rate will be available until 2 days prior to arrival. After the cut-off date, the hotel will extend the group rate to conference attendees based on availability.

Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue7 7 7 7 7 125 125 125 7 7 7

RateWe are pleased to extend a sleeping room rate of $119.00, plus tax. Current state and city tax is currently at 14%.The Hotel is comprised of kings (one bedded rooms) and doubles (two bedded rooms). Guestrooms will be assigned based on availability by Hotel’s reservation department.

Meeting SpaceYour meeting space will be held at the beautiful Grand Wayne Convention Center. Please see the proposal from LeeAnn Pollock for detailed information on meeting space. The Hilton Fort Wayne is directly connected to the Grand Wayne Convention Center on two levels, providing a seamless flow for attendees.

Food & BeverageOur current banquet menus can be found on our website: www.ftwayne.hilton.com. If you don’t see something you’d like, just ask. Our culinary team would be happy to work with you to create a custom menu. I am also attaching special menus and pricing that is available for your group.You will benefit from the expertise of a Convention Services Manager (CSM) from the Hilton. Your event manager will handle the layout of your meeting rooms and any audio visual needs. Your CSM will coordinate all of your food and beverage needs. The CSM will be at your disposal to answer any questions you may have and to help coordinate a flawless event. $25,000.00 minimum required based on food and beverage requirements.

ParkingCovered parking is available in the city-owned garage located directly across the street and connected to the hotel via the 3rd floor skywalk. Overnight guests can take their parking ticket to the front desk for validation. Parking will be charged directly to their room and they will have unlimited in/out privileges. Parking per day is currently $7.00

LocationWe are conveniently located downtown. There are a number of restaurants and local attractions within walking distance of the hotel.

Attractions� Botanical Conservatory � Embassy Theater� Fort Wayne Museum of Art� Performing Arts Center � History Center� Parkview Field

Please keep in mind that this is a proposal. Once again, thank you for the opportunity to bringDelta Theta Tau Sorority – 2016 Annual July National Convention to the Hilton Fort Wayne! We are confident it will be a successful event!

Warm regards,

Kathy Horton, Sales Manager, Hilton Fort Wayne

February 20, 2013

Ms. Bonnie DeMeyer

C/o Visit Fort Wayne

927 South Harrison Street

Suite 101

Fort Wayne, IN 46802

Re: Delta Theta Tau Sorority Inc. 2016 Annual July National Convention

Dear Ms. DeMeyer:

We are pleased to have this opportunity to submit our proposal to host the 2016 Annual

July National Convention.

Currently, we can offer your preferred dates:

Wednesday, July 6th through Sunday, July 10th, 2016 Wednesday, July 20th through Sunday, July 24th, 2016 We suggest the following configuration for your conference based on the specs I received

from Visit Fort Wayne. (Please refer to the attached EXCEL spread sheet)

The Grand Wayne Convention Center services include one set-up per room per day and

use of available chairs, tables, staging and easels at no additional charge.

Wireless Internet Service: Complimentary throughout the GWCC

You may use your own audio visual equipment. Otherwise we recommend you allow

our event manager to schedule services with our in-house AV technicians. Here you have

the comfort of knowing your equipment will be in position, ready to function with back

up supplies, at daily rentals lower than outside purveyors. The enclosed Convention &

Technology Service Schedules reflect current costs you could incur upon your needs and

request. Your charges would be those in effect at the time of your conference.

Page Two

February 20, 2013

The Hilton Fort Wayne at the Grand Wayne Convention Center is the GWCC exclusive

caterer.

We are excited about the possibility of our city hosting the 2016 Annual July National

Convention! The Grand Wayne Center Staff and our associates will make sure that your

attendees experience our wonderful Hoosier hospitality in Fort Wayne!

Ms. DeMeyer, please contact me with any further items that need to be addressed. My

phone number is 260-426-4100 and my Email address is [email protected].

The Grand Wayne Convention Center’s web site is www.grandwayne.com. I hope we have

the opportunity to serve your group!

Sincerely,

GRAND WAYNE CONVENTION CENTER

LeeAnn Pollock

Sales Manager

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Equipment & Services (audio)Wired microphone $10.00

Wireless microphone lavalier or hand-held $70.00Mixer (required for 2+ input) custom quote CallCD player may require audio hookup $25.00Portable sound system custom quote Call

Equipment & Services (video)Drop-down screen in rooms available $25.008 x 8 screen w/skirt $25.0010 x 10 screen w/dress kit $115.007.5 x 10 screen front or rear projection w/dress kit $115.009 x 12 screen front or rear projection w/dress kit $130.0010.5 x 14 screen front or rear projection w/dress kit $150.0020 x 20 screen requires one-time rigging fee ($125) $200.00Overhead projector high intensity $40.00Video/Data projector 2.0k lumen w/4' vga cable $175.00Video/Data projector 3.0k lumen w/4' vga cable $275.00Video/Data projector 5.0k lumen w/4' vga cable $450.00Video/Data projector 6.5k lumen w/4' vga cable $650.00Video & VGA distribution custom quote Call

PowerPoint advancer $15.00

22" Monitor (LCD) $75.00

42" Monitor (plasma) w/stand $200.0032" Television w/cart $75.00DVD player may require audio hookup $25.00A/V cart w/skirt $10.00

Equipment & Services (lighting)Followspot requires operator $50.00Intelligent lighting custom quote CallSpecial (LED, gobo, etc.) custom quote Call

Equipment & Services (telecommunications)Analog telephone line $75.00

Analog telephone handset $25.00

Conferences phone $50.00

Cable television hookup $75.00

Broadband (dynamic IP) $75.00

Broadband (static IP / show floor) $200.00

Unique data configurations custom quote CallConferencing custom quote Call

Equipment & Services (production)Power (208v/60a) w/cam-lock (tail-in additional charge) $50.00Power (208v/200a) w/cam-lock (tail-in additional charge) $100.00Power (208v/400a) w/cam-lock (tail-in additional charge) $300.00Airlift per hour, certified operator required $35.00Rigging custom quote Call

Technology Services LaborTechnical labor per hour (1 hour minimum) $35.00Technical Show Services per hour (1 hour minimum) $50.00Audio hookup meeting rooms $35.00Audio hookup Convention Hall and Anthony Wayne Ballroom, per hour (1 hour minimum)** $75.00Light focus Convention Hall and Anthony Wayne Ballroom, per hour (1 hour minimum) $50.00Follow-spot operator per hour (4 hour minimum) $35.00Digital signage production per hour (1 hour min.) $75.00

This list represents some of our most requested equipment and services. Please contact a GWCC Event Manager for a complete price list or to be put in touch with one of our TechnologyServices professionals.

In the Convention Hall and Anthony Wayne Ballroom there is a per hour charge (hookup through show end) when the system is accessed directly by a client and/or their vendor. Said systemsmay only be accessed upon approval by the Technical Director.

Terms: Equipment rates are daily fees unless otherwise noted. Rates are subject to change without notice. Changes and/or additions on the day of the event may be subject to additional fees.

Booth PackageIncludes 10' x 10' booth space, booth drape, skirted table, two chairs, wastebasket, and oneafter hours booth cleaning $35.00

Booth Drape With Poles3' Tall Booth Drape (price per foot) $1.50

8' Tall Booth Drape (price per foot) $2.00

8' x 10' space or 10' x 10' space $16.00

Display TablesTable (no cover/no skirt) $6.00

Table (vinyl cover & skirt) $18.00

Cleaningafter-hours cleaning fee (price per booth) $5.00

Electrical Service120 volt up to 20 amps/2,400 watts (includes extension cord and power strip) $25.00

208/240 volt, up to 400 amps $100.00

An electrician may be required for the services listed above at a prevailing hourly wage.

ElectricianPrevailing hourly wage Call

TableclothsTablecloths for non-catered functions: by arrangement with Hilton Hotel Catering Department Call

Dance FloorSmall, 24' x 24', for 0 to 100 people $100.00

Medium, 24' x 36', for 100 to 150 people $125.00

Large, 36' x 36', for 150 to 250 people $150.00

Extra Large, 36' x 48', for 250 to 400 people $200.00

Dance floor combinations available for parties over 400 people Call

Additional ServicesEasel Call

Flip chart with markers $25.00

White Board Call

Usher (dedicated Usher service) price per hour $10.00

Security price per hour $30.00

Air Lift and Operator price per hour, one hour minimum $35.00

Fork Lift and Operator price per hour, one hour minimum $35.00

Piano, Upright $100.00

Piano, Studio Grand $300.00

Helium Balloon Surcharge (The Convention Hall & Anthony Wayne Ballroom) $75.00

Copies price each $0.25

Kiosk price each $25.00

Group Sales Proposal Option # 1

Courtyard by Marriott – Fort Wayne Downtown1150 South Harrison Street


DESCRIPTION OF GROUP AND EVENT

The following represents a sales proposal for Delta Theta Tau, Inc. by Courtyard by Marriott Fort Wayne Downtown at the Grand Wayne Convention Center and outlines specific conditions and services to be provided.

DATE: February 26, 2013

ORGANIZATION: Delta Theta Tau Sorority, Inc.

CONTACT: Ms. Bonnie DeMeyer

HOTEL CONTACT: Aimee ScottSenior Sales Manager

PHONE: 260-490-3629E-MAIL: [email protected]

NAME OF EVENT: 2016 Annual July National Convention

OFFICIAL PROGRAM DATES: Saturday, July 2, 2016 - Tuesday, July 12, 2016 orSaturday, July 16, 2016 – Tuesday, July 26, 2016

GUEST ROOM COMMITMENT

The Hotel agrees that it will provide, and Delta Theta Tau Sorority, Inc. agrees that it will be responsible for utilizing 427 total room nights as follows:

Sat Sun Mon Tue Wed Thurs Fri Sat Sun Mon

Run of House

7 7 7 7 7 125 125 125 10 7

GROUP ROOM RATES

Based upon Delta Theta Tau Sorority, Inc. total program requirements as outlined in this agreement, Hotel confirms the following group rates:

Queen/Queen: $ $124.00King with Sleeper: $ $124.00

Hotel room rates are subject to applicable state and local taxes currently in effect at the time of check in.Group rate will be offered 3 days prior to the convention and 3 days after the convention.

COMMISSION

The group room rates listed above are net non-commissionable.

COMPLIMENTARY ROOMS

Delta Theta Tau Sorority, Inc. will be entitled to the following complimentary guest accommodations:1. Two bedrooms to sleep four (adjoining rooms with two double queens each) directly adjacent to

the Rockhill Boardroom for Sunday prior to convention until Tuesday following convention.2. The Rockhill Boardroom (for purposes of parlor room included in bedrooms described above).

The Rockhill Boardroom will be available from the Sunday prior to convention until the Tuesday following the convention.

3. One bedroom Suite for Convention Coordinator, to be available from Sunday prior to convention until the Tuesday following the convention.(All sleeping rooms are equipped with refrigerators and microwaves).

4. One additional sleeping room (cleared for purposes of additional meeting rooms) from Sunday prior to convention until the Tuesday following the Convention.

REWARDING EVENT PLANNER POINTS

Trip planner will be entitled to Marriott Rewards points equal to 3 points per dollar revenue actualized fromthe entire group block revenue, up to a maximum amount of 50,000 points. Planner points will be posted to the account of the Marriott Rewards member within 7 business days of the event. Points may be divided between two planners, and may be redeemed for airline or sleeping room points.

METHOD OF RESERVATIONS

Reservations for the Event will be made by individual call in, or on-line using a customized event weblink described below, or rooming list. Rooming list should be provided to Hotel by Thursday, June 9, 2016.

CUSTOMIZED WEBLINK

Hotel will create a free customized website for Group’s event. This customized website will allow attendees to book their hotel reservations online, and may also include personalized information about the event or meeting, including content, links to Group’s website, and dining, entertainment, and city information

GUARANTEED RESERVATIONS

All reservations must be guaranteed with a major credit card or by Delta Theta Tau Sorority, Inc.Reservations not cancelled by 6:00PM the night of arrival, will be charged for one (1) night’s room and tax.

BILLING ARRANGEMENTS

The following billing arrangements apply: Individual to pay all charges,OR Room and tax charges to Master Account,OR All charges to Master Account

CUT-OFF DATE

Reservations by attendees must be received on or before Thursday, June 9, 2016, (the "Cut-Off Date"). At the Cut-Off Date, Hotel will review the reservation pick up for the Event, release the unreserved rooms for general sale, and determine whether or not it can accept additional reservations based upon availability of space and rate. Release of rooms for general sale following the Cut-Off Date does not affect Delta Theta Tau Soroity, Inc. obligation, as discussed elsewhere in this Agreement, to utilize guest rooms.

MASTER ACCOUNT

Hotel must be notified in writing at least 30 days prior to arrival of the authorized signatories and the charges that are to be posted to the Master Account. Any cancellation or attrition fees will be billed to the Master Account.

PAYMENT

The method of payment of the Master Account will be established upon approval of Delta Theta Tau credit. In the event that credit is not approved, Delta Theta Tau agrees to pay an advance deposit in an amount to be determined by the Hotel in its reasonable discretion. The outstanding balance of the Delta Theta TauMaster Account (exclusive of disputed charges) will be due and payable upon receipt of invoice. Delta Theta Tau will raise any disputed charge(s) within (10) days after receipt of the invoice. The Hotel will work with Delta Theta Tau in resolving any such disputed charges, the payment of which will be due upon receipt of invoice after resolution of the dispute. If payment of any invoice is not received within 30 days of the date on which it was due, Hotel will impose a finance charge at the rate of the lesser of 1-1/2% per month (18% annual rate) or the maximum allowed by law on the unpaid balance commencing on the invoice date.

FUNCTION INFORMATION AGENDA

Based on the requirements outlined by Delta Theta Tau Sorority, Inc., the Hotel has reserved the function space set forth on the below Function Information Agenda.

Date Start Time

End Time Room Function Setup Agr Typical Room

Rental**Sunday 8:00 AM 11:59 PM Rockhill

BoardroomBoard Meeting

Existing 11 Complimentary 200.00

Monday 8:00 AM 11:59 PM Rockhill Boardroom

Board Meeting


Tuesday 8:00 AM 11:59 PM Rockhill Boardroom

Board Meeting


Wednesday 8:00 AM 11:59 PM Rockhill Boardroom

Board Meeting


Wednesday 7:00 PM 9:00 PM Legacy Ballroom

Mixer Reception

Rounds 200 **See Below **800.00

Thursday 8:00 AM 11:59 PM Rockhill Boardroom

Board Meeting


Friday

Friday

8:00 AM

5:00PM

11:59 PM

11:59 PM

Rockhill BoardroomLegacyBallroom

Board MeetingInformalDinner

Existing

Banquet

11

300

Complimentary

** See Below

200.00

** 800.00

Saturday

Saturday

8:00 AM

5:00 PM

11:59 PM

11:59 PM

Rockhill BoardroomLegacy Ballroom

Board MeetingBanquet

Existing

Banquet

11

300

Complimentary

** See Below

200.00

** 800.00

Sunday 8:00 AM 11:59 PM Rockhill Boardroom

Board Meeting


Monday 8:00 AM 11:59 PM Rockhill Boardroom

Board Meeting


Tuesday 8:00 AM 11:59 PM Rockhill Boardroom

Board Meeting


FUNCTION SPACE FEES**Based upon the functions identified on the Function Information Agenda/Event Agenda outlined in this Agreement, and providing that the Food and Beverage minimums listed below are met, the Hotel will reduce function space fees to $ 0.00. Meeting rooms are also subject to change. **See Food andBeverage and Final Guarantees below. All food, beverage, meeting room rental and AV are subject to 22% service charge and applicable taxes.

*FOOD AND BEVERAGE AND FINAL GUARANTEES

Delta Theta Tau Sorority, Inc. agrees that it will provide, and Hotel is relying upon total event food and beverage revenue of $ 20,500.00. This food and beverage minimum does not include Service Charge and applicable Sales Tax. Although they are both subject to change, the current Service Charge is 22% and the current Sales Tax is 8.0%. Should this minimum not be met, the difference will be charged to the group as function space fees.

In arranging for food and beverage events, a final guarantee must be given by 12:00 PM, 96 hours in advance. This number will be considered a guarantee not subject to reduction. All charges incurred will be based on this number. If your Catering Representative is not advised by this time, the estimated attendance will become your final guarantee. On the final bill, you will be charged the guarantee or the final number, whichever is greater. All food and beverage, audio-visual and miscellaneous charges are subject to the current service charge and sales tax.

OUTSIDE FOOD AND BEVERAGE

All food and beverages served at functions associated with the Event must be provided, prepared, and served by Hotel, and must be consumed on Hotel premises. No Food and Beverage will be allowed to leave Hotel Premises

DEPOSIT SCHEDULE

Non-refundable deposit schedule as follows:

Deposit Type Due Date Amount DueCredit or Check Upon Contracting Signing $800.00

If Hotel does not receive deposits according to the above schedule, rooms will be released and all deposits will be forfeited and contract will be considered canceled.

ROOMS ATTRITION

Hotel is relying upon Delta Theta Tau, Inc. use of total room nights. Delta Theta Tau Sorority, Inc. agrees that a loss will be incurred by Hotel should there be a reduction greater than 20% in total room nights actually used. Should the room nights actually used by Delta Theta Tau Sorority, Inc. be less than 80% of the total room nights, Delta Theta Tau Sorority, Inc. agrees to pay, as liquidated damages and not as a penalty, the difference between 80% of the total room nights and Delta Theta Tau Sorority, Inc. actualusage of rooms, multiplied by the average group room rate.

CANCELLATION

Delta Theta Tau Sorority, Inc. agrees to provide Hotel with written notice of any decision to cancel or to otherwise essentially abandon its use of the total room nights (a “Cancellation”) within five (5) business days of such decision. Delta Theta Tau Sorority, Inc. acknowledges that a Cancellation would constitute a breach Delta Theta Tau Sorority, Inc. obligation to Hotel and Hotel would be harmed. Delta ThetaTauSorority, Inc. therefore agrees to pay Hotel, within thirty (30) days after any Cancellation, as liquidated damages and not as a penalty, the amount listed in the Chart below.

Date of Decision to Cancel Amount of Liquidated Damages DueDate of Agreement to 365 days 60% of estimated room revenue From 364 to 180 days 80% of estimated room revenueLess than 179 days 100% of estimated room revenue

Provided that Delta Theta Tau Sorority, Inc. timely notifies Hotel of the Cancellation and timely pays the above liquidated damages, Hotel agrees not to seek additional damages from Delta Theta Tau Sorority, Inc. relating to the Cancellation.

IMPOSSIBILITY

The performance of this Agreement is subject to any circumstance making it illegal or impossible to provide or use the Hotel facilities, including acts of God, war, government regulations, disaster, strikes, civil disaster, or curtailment of transportation facilities. The Agreement may be terminated only for any one of the above reasons by written notice from either Hotel or Delta Theta Tau Sorority, Inc. to the other within ten (10) days of learning the basis for termination.

COMPLIANCE WITH LAW

This Agreement is subject to all applicable federal, state, and local laws, including health and safety codes, alcoholic beverage control laws, disability laws, federal anti-terrorism laws and regulations, and the like. Hotel and Delta Theta Tau Sorority, Inc. agree to cooperate with each other to ensure compliance with such laws.

CHANGES, ADDITIONS, STIPULATIONS, OR LINING OUT

Any changes, additions, stipulations or deletions including corrective lining out by either Hotel or Delta Theta Tau Sorority, Inc. will not be considered agreed to or binding on the other unless such modifications have been initialed or otherwise approved in writing by the other.

LITIGATION EXPENSES

The parties agree that, in the event litigation relating to this Agreement is filed by either party, the non-prevailing party in such litigation will pay the prevailing party's costs resulting from the litigation, including reasonable attorneys’ fees.

LIQUOR LICENSE

Delta Theta Tau Sorority, Inc. understands that Hotel’s liquor license requires that beverages only be dispensed by Hotel employees or bartenders. Alcoholic beverage service may be denied to those guests who appear to be intoxicated or are under age.

PERFORMANCE LICENSES

Delta Theta Tau Sorority, Inc. will be solely responsible for obtaining any necessary licenses or permission to perform, broadcast, transmit, or display any copyrighted works (including without limitation, music, audio, or video recordings, art, etc.) that Delta Theta Tau Sorority, Inc. may use or request to be used at the Hotel.

ACCEPTANCE

Prior to execution by both parties, this document represents an offer by the Hotel. Unless the Hotel otherwise notifies Delta Theta Tau at any time prior to Delta Theta Tau execution of this document, the outlined format and dates will be held by the Hotel for Delta Theta Tau on a first-option basis until February 26, 2014 . If Delta Theta Tau cannot make a commitment prior to that date, the offer will revert to a second option basis or, at the Hotel’s option, the arrangements will be released, in which case neither party will have any further obligations. Upon receipt by Hotel of a fully executed version of this Agreement prior to February 26, 2014, or upon Hotel’s acceptance of a fully executed version of this Agreement after such date, it will be placed on a definite basis and will be binding upon Hotel and Delta Theta Tau.

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Group Sales Proposal Option # 2

Courtyard by Marriott – Fort Wayne Downtown1150 South Harrison Street


DESCRIPTION OF GROUP AND EVENT

The following represents a sales proposal for Delta Theta Tau, Inc. by Courtyard by Marriott Fort Wayne Downtown at the Grand Wayne Convention Center and outlines specific conditions and services to be provided.

DATE: February 26, 2013

ORGANIZATION: Delta Theta Tau Sorority, Inc.

CONTACT: Ms. Bonnie DeMeyer

HOTEL CONTACT: Aimee ScottSenior Sales Manager

PHONE: 260-490-3629E-MAIL: [email protected]

NAME OF EVENT: 2016 Annual July National Convention

OFFICIAL PROGRAM DATES: Saturday, July 2, 2016 - Tuesday, July 12, 2016 orSaturday, July 16, 2016 – Tuesday, July 26, 2016

GUEST ROOM COMMITMENT

The Hotel agrees that it will provide, and Delta Theta Tau Sorority, Inc. agrees that it will be responsible for utilizing 427 total room nights as follows:

Sat Sun Mon Tue Wed Thurs Fri Sat Sun Mon

Run of House

7 7 7 7 7 125 125 125 10 7

GROUP ROOM RATES

Based upon Delta Theta Tau Sorority, Inc. total program requirements as outlined in this agreement, Hotel confirms the following group rates:

Queen/Queen: $ $124.00King with Sleeper: $ $124.00

Hotel room rates are subject to applicable state and local taxes currently in effect at the time of check in.Group rate will be offered 3 days prior to the convention and 3 days after the convention.

COMMISSION

The group room rates listed above are net non-commissionable.

COMPLIMENTARY ROOMS

Delta Theta Tau Sorority, Inc. will be entitled to the following complimentary guest accommodations:1. Two bedrooms to sleep four (adjoining rooms with two double queens each) directly adjacent to

the Rockhill Boardroom for Sunday prior to convention until Tuesday following convention.2. The Rockhill Boardroom (for purposes of parlor room included in bedrooms described above).

The Rockhill Boardroom will be available from the Sunday prior to convention until the Tuesday following the convention.

3. One bedroom Suite for Convention Coordinator, to be available from Sunday prior to convention until the Tuesday following the convention.(All sleeping rooms are equipped with refrigerators and microwaves).

4. One additional sleeping room (cleared for purposes of additional meeting rooms) from Sunday prior to convention until the Tuesday following the Convention.

REWARDING EVENT PLANNER POINTS

Trip planner will be entitled to Marriott Rewards points equal to 3 points per dollar revenue actualized fromthe entire group block revenue, up to a maximum amount of 50,000 points. Planner points will be posted to the account of the Marriott Rewards member within 7 business days of the event. Points may be divided between two planners, and may be redeemed for airline or sleeping room points.

METHOD OF RESERVATIONS

Reservations for the Event will be made by individual call in, or on-line using a customized event weblink described below, or rooming list. Rooming list should be provided to Hotel by Thursday, June 9, 2016.

CUSTOMIZED WEBLINK

Hotel will create a free customized website for Group’s event. This customized website will allow attendees to book their hotel reservations online, and may also include personalized information about the event or meeting, including content, links to Group’s website, and dining, entertainment, and city information

GUARANTEED RESERVATIONS

All reservations must be guaranteed with a major credit card or by Delta Theta Tau Sorority, Inc.Reservations not cancelled by 6:00PM the night of arrival, will be charged for one (1) night’s room and tax.

BILLING ARRANGEMENTS

The following billing arrangements apply: Individual to pay all charges,OR Room and tax charges to Master Account,OR All charges to Master Account

CUT-OFF DATE

Reservations by attendees must be received on or before Thursday, June 9, 2016, (the "Cut-Off Date"). At the Cut-Off Date, Hotel will review the reservation pick up for the Event, release the unreserved rooms for general sale, and determine whether or not it can accept additional reservations based upon availability of space and rate. Release of rooms for general sale following the Cut-Off Date does not affect Delta Theta Tau Soroity, Inc. obligation, as discussed elsewhere in this Agreement, to utilize guest rooms.

MASTER ACCOUNT

Hotel must be notified in writing at least 30 days prior to arrival of the authorized signatories and the charges that are to be posted to the Master Account. Any cancellation or attrition fees will be billed to the Master Account.

PAYMENT

The method of payment of the Master Account will be established upon approval of Delta Theta Tau credit. In the event that credit is not approved, Delta Theta Tau agrees to pay an advance deposit in an amount to be determined by the Hotel in its reasonable discretion. The outstanding balance of the Delta Theta TauMaster Account (exclusive of disputed charges) will be due and payable upon receipt of invoice. Delta Theta Tau will raise any disputed charge(s) within (10) days after receipt of the invoice. The Hotel will work with Delta Theta Tau in resolving any such disputed charges, the payment of which will be due upon receipt of invoice after resolution of the dispute. If payment of any invoice is not received within 30 days of the date on which it was due, Hotel will impose a finance charge at the rate of the lesser of 1-1/2% per month (18% annual rate) or the maximum allowed by law on the unpaid balance commencing on the invoice date.

FUNCTION INFORMATION AGENDA

Based on the requirements outlined by Delta Theta Tau Sorority, Inc., the Hotel has reserved the function space set forth on the below Function Information Agenda.

Date Start Time

End Time

Room Function Setup Agr Typical Room

Rental**Sunday 8:00 AM 11:59

PMRockhill Boardroom

Board Meeting


Monday 8:00 AM 11:59 PM

Rockhill Boardroom

Board Meeting


Tuesday 8:00 AM 11:59 PM

Rockhill Boardroom

Board Meeting


Wednesday 8:00 AM 11:59 PM

Rockhill Boardroom

Board Meeting


Wednesday 7:00 PM 9:00 PM

Legacy Ballroom

Mixer Reception

Rounds 200 **See Below **800.00

Thursday 8:00 AM 11:59 PM

Rockhill Boardroom

Board Meeting


Friday 8:00 AM 11:59 PM

Rockhill Boardroom

Board Meeting


Saturday 8:00 AM 11:59 PM

Rockhill Boardroom

Board Meeting


Sunday 8:00 AM 11:59 PM

Rockhill Boardroom

Board Meeting


Monday 8:00 AM 11:59 PM

Rockhill Boardroom

Board Meeting


Tueday 8:00 AM 11:59 PM

Rockhill Boardroom

Board Meeting


FUNCTION SPACE FEES

**Based upon the functions identified on the Function Information Agenda/Event Agenda outlined in this Agreement, and providing that the Food and Beverage minimums listed below are met, the Hotel will reduce function space fees to $ 0.00. Meeting rooms are also subject to change. **See Food and Beverage and Final Guarantees below. All food, beverage, meeting room rental and AV are subject to 22% service charge and applicable taxes.

*FOOD AND BEVERAGE AND FINAL GUARANTEES

Delta Theta Tau Sorority, Inc. agrees that it will provide, and Hotel is relying upon total event food and beverage revenue of $ 3000.00. This food and beverage minimum does not include Service Charge and applicable Sales Tax. Although they are both subject to change, the current Service Charge is 22% and the current Sales Tax is 8.0%. Should this minimum not be met, the difference will be charged to the group as function space fees.

In arranging for food and beverage events, a final guarantee must be given by 12:00 PM, 96 hours in advance. This number will be considered a guarantee not subject to reduction. All charges incurred will be based on this number. If your Catering Representative is not advised by this time, the estimated attendance will become your final guarantee. On the final bill, you will be charged the guarantee or the final number, whichever is greater. All food and beverage, audio-visual and miscellaneous charges are subject to the current service charge and sales tax.

OUTSIDE FOOD AND BEVERAGE

All food and beverages served at functions associated with the Event must be provided, prepared, and served by Hotel, and must be consumed on Hotel premises. No Food and Beverage will be allowed to leave Hotel Premises

DEPOSIT SCHEDULE

Non-refundable deposit schedule as follows:

Deposit Type Due Date Amount DueCredit or Check Upon Contracting Signing $800.00

If Hotel does not receive deposits according to the above schedule, rooms will be released and all deposits will be forfeited and contract will be considered canceled.

ROOMS ATTRITION

Hotel is relying upon Delta Theta Tau, Inc. use of total room nights. Delta Theta Tau Sorority, Inc. agrees that a loss will be incurred by Hotel should there be a reduction greater than 20% in total room nights actually used. Should the room nights actually used by Delta Theta Tau Sorority, Inc. be less than 80% of the total room nights, Delta Theta Tau Sorority, Inc. agrees to pay, as liquidated damages and not as a penalty, the difference between 80% of the total room nights and Delta Theta Tau Sorority, Inc. actual usage of rooms, multiplied by the average group room rate.

CANCELLATION

Delta Theta Tau Sorority, Inc. agrees to provide Hotel with written notice of any decision to cancel or to otherwise essentially abandon its use of the total room nights (a “Cancellation”) within five (5) business days of such decision. Delta Theta Tau Sorority, Inc. acknowledges that a Cancellation would constitute a breach Delta Theta Tau Sorority, Inc. obligation to Hotel and Hotel would be harmed. Delta ThetaTauSorority, Inc. therefore agrees to pay Hotel, within thirty (30) days after any Cancellation, as liquidated damages and not as a penalty, the amount listed in the Chart below.

Date of Decision to Cancel Amount of Liquidated Damages DueDate of Agreement to 365 days 60% of estimated room revenue From 364 to 180 days 80% of estimated room revenueLess than 179 days 100% of estimated room revenue

Provided that Delta Theta Tau Sorority, Inc. timely notifies Hotel of the Cancellation and timely pays the above liquidated damages, Hotel agrees not to seek additional damages from Delta Theta Tau Sorority, Inc. relating to the Cancellation.

IMPOSSIBILITY

The performance of this Agreement is subject to any circumstance making it illegal or impossible to provide or use the Hotel facilities, including acts of God, war, government regulations, disaster, strikes, civil disaster, or curtailment of transportation facilities. The Agreement may be terminated only for any one of the above reasons by written notice from either Hotel or Delta Theta Tau Sorority, Inc. to the other within ten (10) days of learning the basis for termination.

COMPLIANCE WITH LAW

This Agreement is subject to all applicable federal, state, and local laws, including health and safety codes, alcoholic beverage control laws, disability laws, federal anti-terrorism laws and regulations, and the like. Hotel and Delta Theta Tau Sorority, Inc. agree to cooperate with each other to ensure compliance with such laws.

CHANGES, ADDITIONS, STIPULATIONS, OR LINING OUT

Any changes, additions, stipulations or deletions including corrective lining out by either Hotel or Delta Theta Tau Sorority, Inc. will not be considered agreed to or binding on the other unless such modifications have been initialed or otherwise approved in writing by the other.

LITIGATION EXPENSES

The parties agree that, in the event litigation relating to this Agreement is filed by either party, the non-prevailing party in such litigation will pay the prevailing party's costs resulting from the litigation, including reasonable attorneys’ fees.

LIQUOR LICENSE

Delta Theta Tau Sorority, Inc. understands that Hotel’s liquor license requires that beverages only be dispensed by Hotel employees or bartenders. Alcoholic beverage service may be denied to those guests who appear to be intoxicated or are under age.

PERFORMANCE LICENSES

Delta Theta Tau Sorority, Inc. will be solely responsible for obtaining any necessary licenses or permission to perform, broadcast, transmit, or display any copyrighted works (including without limitation, music, audio, or video recordings, art, etc.) that Delta Theta Tau Sorority, Inc. may use or request to be used at the Hotel.

ACCEPTANCE

Prior to execution by both parties, this document represents an offer by the Hotel. Unless the Hotel otherwise notifies Delta Theta Tau at any time prior to Delta Theta Tau execution of this document, the outlined format and dates will be held by the Hotel for Delta Theta Tau on a first-option basis until February 26, 2014 . If Delta Theta Tau cannot make a commitment prior to that date, the offer will revert to a second option basis or, at the Hotel’s option, the arrangements will be released, in which case neitherparty will have any further obligations. Upon receipt by Hotel of a fully executed version of this Agreement prior to February 26, 2014, or upon Hotel’s acceptance of a fully executed version of this Agreement after such date, it will be placed on a definite basis and will be binding upon Hotel and Delta Theta Tau.

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tion

with

Cou

rtya

rd b

y M

arrio

tt:

Seco

nd O

ptio

n W

edne

sday

, Jul

y 6t

h th

roug

h Su

nday

, Jul

y 10

th, 2

016

Wed

nesd

ay, J

uly

20th

thro

ugh

Sund

ay, J

uly

24th

, 201

6**

Prep

ared

by

LeeA

nn P

ollo

ck 2

/19/

2013

Desc

riptio

n #/

Seat

ing

Room

Re

ntal

Di

scou

nt

Tota

l Sa

turd

ay

Raffl

e Ro

om

1,20

0 sq

. ft.

Jeffe

rson

A

$250

.00

$125

.00

$125

.00

Busin

ess M

eetin

g 22

5 pp

l / C

lass

room

Sea

ting

and

125

ppl /

The

ater

Sea

ting

Anth

ony

Way

ne B

allro

om A

B$1

,200

.00

$600

.00

$600

.00

Elec

tion

of O

ffice

rs

Room

with

Tw

o Do

ors

Gal

lery

$2

50.0

0$2

50.0

0$0

.00

Soci

al /

Banq

uet

300

ppl /

Ban

quet

Sea

ting

Cour

tyar

d by

Mar

riott

Cour

tyar

d Co

urty

ard

Cour

tyar

d

Sund

ay

Busin

ess M

eetin

g 22

5 pp

l / C

lass

room

Sea

ting

and

125

ppl /

The

ater

Sea

ting

Anth

ony

Way

ne B

allro

om A

B$1

,200

.00

$600

.00

$600

.00

$6,0

50.0

0$2

,425

.00

$3,6

25.0

0

**Co

nven

tion

Pend

ing

for a

noth

er C

lient

.

February 19, 2013

Dear Ms. Bonnie DeMeyer and the Delta Theta Tau Board Members: Thank you for considering Fort Wayne as a destination for your 2016 Annual National Convention and the Hotel Fort Wayne as a potential venue. We proudly offer a response to your request for proposal that can accommodate all your needs.

Currently, I’ve placed a tentative hold on the meeting space. Although the space is not guaranteed I believe you will find our location not only affordable but all inclusive so I want to be sure you have first option to secure the needed space.

Due to the size of our property, we don’t foresee a problem accommodating all the guestroom needs. Our beautiful hotel features 222 guest rooms, complimentary HSIA, and free parking. A restaurant, fitness facility and business center are only a few of the extras provided by our full-service hotel.

Here’s a recap of the concessions we can offer:

All meeting room rental waived in lieu of a $14,000 food and beverage minimum for the entire event. This includes a board room, general session space, a hospitality room, storage room, registration, and a location for nominees and jewelry sales.

In-house AV for the basic services (see attached). We have an outside company that we utilize for additional needs.

2 Complimentary suites for 10 nights with an adjoining room to accommodate a National Officer and the Convention Coordinator. A separate boardroom will be provided. Due to the layout of the hotel the suites are not on the same floor but directly above/below one another and easily accessible by elevator.

Guest rooms will be given at a $96/night rate for occupancy up to 4. The majority of the rooms given will be doubles to accommodate the occupancy demand.

A cash bar will be available for the three requested events with no set up fee. Selections from our lunch menu will be available from our lunch menu and the dinner menu for the banquet will not exceed the $35/person budget.

Advertising costs will need to be discussed for the national publication.

We have shuttle service available from the airport but advance scheduling is required. On-site parking is complimentary.

Tax exemption will be evaluated by the accounting department to determine eligibility.

We will be happy to assist with coordination of the Friday afternoon tours. Fort Wayne has many great possibilities. Our city is home to both DeBrand Fine Chocolates and Vera Bradley, two great favorites among women. Grabil is a surrounding community known for its unique shops and antiques.

Nearby conveniences include a movie theater and several restaurants within walking distance and a nearby shopping mall.

Please call me if you have questions regarding the hotel or proposal. I look forward to meeting you during your site visit to Fort Wayne.

Warm regards,

Wendy Mink, Sales Manager Hotel Fort Wayne 305 East Washington Center Road Fort Wayne, IN 46825 (260) 484-0411 Ext. 323 [email protected]

Pre

sen

ts

2016

Mee

ting

and

Gue

stro

om P

ropo

sal E

spec

ially

Des

igne

d fo

r D

elta

Th

eta

Tau

Soro

rity,

Inc.

2016

Ann

ual N

atio

nal C

onve

ntio

n Ju

ly 9

–Ju

ly 1

9, 2

016

We

wou

ld li

ke to

take

this

oppo

rtuni

ty to

invi

te y

ou to

exp

erie

nce

Hot

el F

ort W

ayne

! W

e ca

n pr

ovid

e a

grou

p ra

te o

f $9

6 fo

r dur

atio

n of

the

even

t.

Gu

estr

oom

s

Hot

el Fo

rt W

ayne

feat

ures

6 fl

oors

, 219

delu

xe ro

oms a

nd 3

juni

or

suite

s tha

t inc

lude

am

eniti

es su

ch a

s lux

urio

us 3

20 th

read

cou

nt P

ima

Cotto

n lin

ens w

ith a

shee

ted

duve

t tha

t are

fres

hly

laund

ered

for e

ach

new

gue

st.

We

also

com

plet

ed th

e ne

w k

ing

head

boar

d re

nova

tion

whi

ch in

clud

es a

che

rry

woo

d he

adbo

ard

and

indi

vidu

al re

adin

g lig

hts.

We

are

a sm

oke-

free

hot

el a

nd fe

atur

e a

new

ly re

nova

ted

conc

ierg

e lo

unge

with

two

conc

ierge

floo

rs.

Our

goa

l is t

o pr

ovid

e ea

ch g

uest

w

ith a

ll th

e am

eniti

es a

nd c

omfo

rts o

f hom

e w

hile

stay

ing

in o

ur

com

mun

ity.

For y

our e

vent

we

can

exte

nd a

disc

ount

ed ra

te o

f $96

for d

urat

ion

of

the

even

t in

the

follo

win

g pa

ttern

: (2

suite

s are

inclu

ded

each

day

)Sa

t, 0

7/09

: 7

Th

u, 0

7/14

: 12

5 Su

n, 0

7/10

: 7

Fri,

07/

15:

125

Mon

, 07/

11: 7

Sa

t, 0

7/16

: 1

25Tu

e, 0

7/12

: 7

Sun,

07/

17:

10

Wed

, 07/

13: 7

M

on, 0

7/18

:

7

Mee

tin

g Sp

ace

Our

inve

ntor

y of

mee

ting

spac

e w

ill m

eet y

our e

very

exp

ecta

tion.

Our

m

eetin

g sp

ace

will

pro

vide

you

r gro

up w

ith a

n in

vitin

g en

viro

nmen

t pe

rfec

t for

pro

duct

ivity

and

soci

alizi

ng.

We

curr

ently

hav

e a

tent

ativ

e ho

ld o

n all

mee

ting

spac

e w

hile

we

dete

rmin

e yo

ur g

roup

’s sp

ecifi

c ne

eds.

No

spac

e is

guar

ante

ed, b

ut y

ou w

ill b

e gi

ven

first

opt

ion

if an

othe

r org

aniz

atio

n re

ques

ts th

e sa

me

date

s.

Satu

rday

, Jul

y 9

–Tu

esda

y, Ju

ly 1

9, 2

016

•Exe

cutiv

e Bo

ardr

oom

Wed

nesd

ay, J

uly

13 –

Satu

rday

, Jul

y 16

, 201

6•A

ll sp

ace

hold

–sp

ecifi

c sp

ace

to b

e de

term

ined

*A fl

oor p

lan o

f the

mee

ting

spac

e is

inclu

ded

with

the

prop

osal.

All

mee

ting

spac

e w

ill b

e pr

ovid

ed c

ompl

imen

tary

, sub

ject

to a

$14

,000

fo

od a

nd b

ever

age

min

imum

for t

he e

ntire

eve

nt.

Loc

atio

n:

Conv

enien

ce is

a m

ust w

hen

trave

ling.

Hot

el Fo

rt W

ayne

is

loca

ted

just

off

Inte

rsta

te 6

9 at

exi

t 312

A, a

ppro

xim

ately

6 m

iles f

rom

do

wnt

own

Fort

Way

ne.

You

will

also

find

Glen

broo

k Sh

oppi

ng M

all, g

reat

di

ning

opt

ions

, and

a m

ovie

thea

ter a

re w

ithin

walk

ing

dist

ance

or l

ess t

han

a fiv

e m

inut

e dr

ive.

Cu

stom

er S

ervi

ce:

Satis

fact

ion

is ex

trem

ely

impo

rtant

to u

s and

our

staf

f ta

kes p

ride

in p

rovi

ding

the

quali

ty a

nd se

rvic

e yo

u de

serv

e as

a c

usto

mer

of

Hot

el F

ort W

ayne

. W

e st

rive

to m

ake

ever

yone

’s st

ay e

xcel

lent

.

Par

kin

g: H

otel

Fort

Way

ne is

plea

sed

to o

ffer 6

00 c

ompl

imen

tary

par

king

sp

aces

. O

ur p

arki

ng a

rea

prov

ides

am

ple

spac

e fo

r bus

, tra

iler,

and

large

ve

hicle

par

king

as w

ell.

Fu

ll Se

rvic

e A

men

itie

s

Red

Riv

er S

teak

hou

se:

The

grea

t tas

te o

f tod

ay’s

Wes

tern

coo

king

in

an e

lega

nt st

eakh

ouse

. E

njoy

the

man

y ta

stef

ul o

ptio

n w

e of

fer i

n ou

r aw

ard

win

ing

Red

Rive

r Ste

akho

use,

a lo

cal f

avor

ite k

now

n fo

r our

st

eaks

, BBQ

ribs

, and

our

soup

and

salad

bar

lunc

h.

Ru

m R

un

ner

s D

uel

ing

Pia

no

Bar

: Co

me

expe

rienc

e a

tropi

cal

para

dise

fille

d w

ith g

reat

food

, drin

ks, a

nd e

nter

tain

men

t at i

ts b

est!

Th

e pi

ano

bar,

also

know

n as

“du

eling

pian

os”

is th

e m

ain a

ttrac

tion

at

Rum

Run

ners

. Th

e du

eling

pian

o co

ncep

t con

sists

of t

wo

ente

rtain

ers

play

ing

baby

gra

nd p

ianos

sim

ulta

neou

sly.

The

play

a v

arie

ty o

f hit

song

s fro

m th

e 50

’s th

roug

h to

day

and

focu

s hea

vily

on

audi

ence

pa

rtici

patio

n.

Fit

nes

s C

ente

r: O

ur n

ewly

reno

vate

d fit

ness

cen

ter h

as 2

4-ho

ur

acce

ss a

nd is

loca

ted

on th

e se

cond

floo

r.

Ad

dit

ion

al A

men

itie

s: W

e ha

ve a

n in

door

/out

door

swim

min

g po

ol

and

Jacu

zzi,

airpo

rt sh

uttle

, gift

shop

, roo

m se

rvic

e, A

TM, a

nd la

undr

y fa

cilit

ies.

Hot

el F

ort W

ayne

is p

roud

to o

ffer

our

pre

mie

r ser

vice

for D

elta

Th

eta

Tau

Sor

orit

y, I

nc.

Pl

ease

con

tact

Wen

dy M

ink

in th

e Sa

les O

ffice

at 2

60-

484-

0411

, ext

ensio

n 32

3 or

via

email

at w

min

k@ho

telft

way

nein

.com

if yo

u ha

ve a

ny q

uest

ions

or w

ould

like

to sc

hedu

le a

tour

of t

he h

otel.

Mee

ting

Roo

m

Dim

ensi

ons

Are

a C

apac

ity

(LxW

xH)

Sq.

Ft.

The

atre

S

choo

lroom

Con

fere

nce

U

-Sha

pe

Rec

eptio

n

Ban

quet

A

ubur

n, C

ord

& D

uese

nber

g (c

ombi

ned)

82

x35x

8 27

00

150

11

0

NA

N

A

200

180

Aub

urn

28x3

5x

1000

70

40

30

30

75

60

Cor

d23

x35x

60

0 40

20

20

20

50

40

Due

senb

erg

37x2

8x

1000

70

40

30

30

75

60

Thre

e R

iver

s B

allro

om

75x5

6x14

42

00

400

20

0

NA

N

A

400

300

Mau

mee

25x5

6x

1400

10

0

65

45

45

100

90

St. J

osep

h 25

x56x

14

00

100

65

45

45

10

0 90

St. M

ary'

s 25

x56x

14

00

100

65

45

45

10

0 90

O

ld F

ort R

oom

20

x18x

8 36

0

30

16

15

15

30

Exec

utiv

e B

oard

room

18

x26.

5x8

480

NA

15

1

5 N

A

Mar

quis

Bal

lroom

40

x70x

31

7,80

0 60

0 30

0 N

A

NA

70

0 50

0 RU

MR

UN

NE

RS

SU

MM

IT

RO

OM

AUDIO VISUAL PRICING

Equipment packages:

Projection Package #1 | $400

LCD projector with laptop computer, choice of 6’, 8’ or 10’ screen, projection table, extension cords securely taped

Projection Package #2| $300

LCD projector, choice of 6’, 8’ or 10’ screen, projection table, extension cords securely taped served.

Screen Package | $85

Choice of 6’, 8’ or 10’ screen, projection table, extension cords

DVD/VCR Package | $160 VHS ½” player/recorder or DVD player, accessories

A la carte equipment:

Wireless Mouse | $30

Laser Pointer | $30

Roll-around 54” projection cart, 27” full-function color video monitor/receiver with cable connections and all AC extension cords safely taped

Flipchart with Markers | $25

Easel | $10

First Computer | $370/day

Second Computer | $75/day

LCD Projector | $250

Laptop | $125

High Intensity Overhead Projectors | $90

Sound System – Anchor Powered | $100

Delta Theta Tau

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