Delivering Delivering PresentationsPresentations

Fabio Carrera

October 20, 2003

OutlineOutline Introduction/Demo

Content Authority

Material

Form

Organization Design Mechanics The Art…

What is a What is a presentation?presentation?

Transfer of information

A “transaction” (bidirectional)

Requires “handshaking”

You are the vehicle!

The ChallengesThe Challenges

Your Fear (more than death)

The Audience’s attention (ASC)

The Venue

The Tools and Techniques

Content and FormContent and Form

Good stuff and well presented

Interesting and attractive

Useful and entertaining

Inspiring and fun

Don’t bore us!

ContentContent

Three rules:

1. Know your stuff

2. Know it well

3. Know it like the back of your hand

Know it!

AuthorityAuthority

Assert yourself!

Why should I listen to YOU?

I know all this stuff already

What can you tell me that I

don’t already know?

Who are you anyway?

MaterialMaterial

Control it!

Be selective

Save the best for last

Skip the details

Surprise us !

FormForm

Shape it!

Preparation

Organization

Design

Mechanics

Artistry

PreparationPreparation

Prepare it!

Topic(s)

Format

Venue

Apparatus

Rehearsal

OrganizationOrganization

Organize it!

Standards

Requirements

Logic

Storyline

IQP PresentationsIQP Presentations

•Title Slide•Context•Problem/Issue/Gap•Major Project Goal (Mission Statement)•Methodology•Objectives•Methods•Expected Results•Expected Analyses•Deliverables•Acknowledgments•Questions or Comments?

Standard Proposal Presentation Structure

DesignDesign

Design it!

Backgrounds

Fonts

Colors

Visuals

Animations

BackgroundsBackgrounds

Make your own

Be creative

Keep them subtle

Be consistent

FontsFonts Keep them simple

Keep them consistent

Make sure they are readable

Make them large Make them stand out

ColorsColors

Use only a couple

Differentiate Titles from Body

Make sure body text is

readable against background

Use accents only rarely

for truly important stuff

VisualsVisuals

Use them profusely

Make believe audience is foreign

Enhance without distracting

Pace them appropriately

AnimationAnimation

Use it wisely

Avoid weird effects

Use “appear”, “fade” and a

couple other effects ONLY

Enhance without distracting

MechanicsMechanics

Slides

Props

Delivery

Slide MechanicsSlide Mechanics

Grammar and Usage

Consistency

Information content

Use “real estate” wisely

Prop MechanicsProp Mechanics

Avoid distracting props

Add non-powerpoint props

Avoid handouts/distractions

Make props useful!

Delivery MechanicsDelivery Mechanics

Introduction

Tone and Volume

Gestures and Presence

Poise and Control

Transitions

Finale

The Art of The Art of PresentationPresentation

Emphasize the key message

Have a take-home and a take-away

Adjust and rephrase as needed

Make eye contact and get feedback

Assert and Impress

Draw and retain attention

The Art of The Art of PresentationPresentation

Amaze without overwhelming

Joke appropriately

Mislead and surprise!

Create a crescendo

Insert a false finale

Produce a powerful climax

Do’sDo’s

• PLAN it

• FOCUS it

• ORGANIZE and STREAMLINE it

• REHEARSE and TIME it

• MASTER it

• DELIVER it

• ADJUST it

Overall Presentation

Do’sDo’s• BIG text

• MEANINGFUL titles

• CONSISTENT fonts

• CONGRUOUS bullets

• Keep it professional dude

• PROFESSIONAL TRANSITIONS

Slide Mechanics

Do’sDo’s• RELAX

• GET FEEDBACK (make eye contact)

• BE CONFIDENT

• SURPRISE and AMAZE

• MOVE and COMPEL

• PREPARE for THE WORST

• MAINTAIN COMPOSURE

• DON’T PANIC …

Delivery Mechanics

Be natural!

Don’t’sDon’t’s

• NO CROWDING with way too much text that nobody can read even if they wanted to and it really doesn’t add anything to the slide, but merely distracts the audience

• NOT TOO MUCH nor TOO LITTLE INFORMATION on slide

• OTHER DON’Ts

Slide Mechanics

Don’t’sDon’t’s

• NO READING

• NO DISTRACTIONS

• NO MUMBLING

• NO FACING the SCREEN

Delivery Mechanics

Don’t’sDon’t’s

• NO TANGENTS

• NO DETAILS (please!)

Content

REMEMBER thatREMEMBER that

The audience is on your side

You are the vehicle

Your success is measured by

how much they understood

They must get it!