Defining Employee and Their Positions

8/12/2019 Defining Employee and Their Positions

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Defining Employee and their Positions-

Oracle R12

Creation of an Employee.

Creating an employee for an organization is using the Oracle HRMS employee management

approach we can organize our employees exactly as we want. we can record and manage

information for different groups of people, as required. e can also enter, trac!, inquire andreport on people on a day to day "asis.

Navigation :Hrms #$ Hrms manager #$ %eople #$&nter ' Maintain.

(here are different types in actions they are)

Create *pplicant )+f we want to store the details of an applicant who is applied for a

position in our organization. Create &mployment ) Once the applicant got selected as an employee in our organization

we hae to choose this action type.

Create %lacement ) +f we want to store the details of a person as an temporary wor!er or

contract wor!er we hae to select this action type.

Others ) hich includes candidate , Contact ' &xternal, "ased on the needs or type of the

persons we will "e using these action types.

e can assign -o" , position , payroll , group and superisor lot more to an employee.
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Creating a ne Position

%ositions are used to define employee roles and we can define -o"s more specifically within

Oracle Human Resources. +t is an Optional. (he %osition is lin!ed to an Organization, o" and

/ocation. 0y using %ositions. ill "e useful for %osition hierarchies for security li!e for for %.O.*pproals1

Navigation :HRMS #$ Hrms manager #$ or! structures #$%osition #$2escription.

%osition 3ame will "e helpful in identifying the employee in clear manner "ased on his position

name li!e assistant, principle consultant and senior principle consultant..

(here are 4 types of position types are there , they are )

Pooled: (his approach is ery good for organizations where many employees assigned to oneposition. (his approach allows multiple people to occupy a single position that has the same

attri"utes and reporting relationship.

!hared : +n some companies, an employee wor!s part#time 567 hours8 in one department and

then part#time in another department. +n essence the company diides the employee anddistri"utes the cost across the two departments.

!ingle "nc#m$ent : (his approach is usually needed for those positions, which will hae

spending authority leels, and defined succession planning. (his approach assumes on position

per person.
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None : +t means there will "e no position type for the employee in the Organization.(op of

9orm, 0ottom of 9orm,(op of 9orm,0ottom of 9orm.

Chat on *pril 66, 67:4SCM#Supply Chain Management

P#rchasing set#p in Oracle applications-R12

*pril :;, 67:4SCM#Supply Chain Management&0S , 9inancial Options, +mportant setups for

%urchasing in R:6, Oracle R:6, %urchasing, %urchasing options in R:6, Receiing Options,SCM module important Setup options, Setups for %urchasing +3 oracle applicationsHarini %

(his /esson coers %urchasing Setups in Oracle *pplications

:. 9inancial Options6. Receiing Options

alues e enter in this window are shared "y Oracle%aya"les, Oracle %urchasing, and Oracle *ssets. e can define defaults this window to

simplify supplier entry, requisition entry, purchase order entry, inoice entry, and

automatic payments. 2epending on our application, e may not "e required to enter allfields.

*lthough e only need to define these options and defaults once, e can update them at

any time. +f e change an option and it is used as a default alue elsewhere in the

system, it will only "e used as default for su"sequent transactions. 9or example, if echange the %ayment (erms for +mmediate to 3et


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Receiving Options

:. Receiing options coer some of the defaults that reflect the transactional controls for the

receiing funtion. &en though the receiing function is truly an inentory transaction itis normally performed during the %rocurement process flow to receie material that has

"een contracted to "e deliered ia a purchase order.6. (he decision to configure the following data elements affects how the receiing function

wor!s.

Receipt delieries control

Receipt transactional tolerances

Receipt num"ering

Controls on RM* receiing

:. Receipt Routing, 5including RM* Receipt Routing8 is an important element to handle

how functionality is controlled. (he options are as follows)

Standard Receipt: First Material is receied into location then deliered into

Su"inentories. On hand quantity will "e updated after the 2eliery

Direct Delivery: e will directly 2elier the goods into Su"+nentory

Inspection Required: (his is a three step process. 9+rst material will "e receied and then

+nspected and finally deliered into Su" +nentory

:. hen a receipt is performed the system performs two steps, reeipt and deliery to a

location. (he two steps are performed together when we receie &xpense +tems, that is,items technically not stoc!ed. *ll inentory items need to hae the two#step process? the

2irect 2eliery choice assumes receipt for an inentory item is perormed similar to an

expense item, "ut we must specify information related to the deliery. e can also
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choose to do the transaction in two steps5Standard Receipt8. (he +nspection Required

option force an additional step for quality control "efore deliery.

3aigation $ %urchasing $ Setup $ Organizations $ Receiing Options

P#rchasing Options

:. (he %urchasing Options form sets the "asis for multiple actiities that affect the creation

and capture of data for purchase orders.6. (he %O print output can "e pdf or text. e can also control the size of attachment size

and the attachment file name. (he following options assist with managing "usiness rules

as part of our "usiness process.

*llow +tem 2escription =pdate

&nforce Supplier Hold

0uyer 3ame


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4. Receipt accounting options allow the accrual options to "e set for inentory and expense

items. +deally the inentory accruals are online at receipt and the expense accruals are at

period end. (his is the default and the way most companies manage the accruals. (hisregion also allows us to specify the expense accrual account and if we use multiple

"alancing segment alues in one ledger we can choose to use *utomatic Offsets.

;. e also control the num"ering for our procurement transactions in this form.

3aigation $ %urchasing $ Setup $ Organizations $ %urchasing Options

/eae a comment

RE'("!")"ON- R12 E*!

*pril :;, 67:4SCM#Supply Chain Management&0S , OR*C/& %=RCH*S+3@, Requisition in

Oracle &0SHarini %

Define Reisition

Requisition is nothing "ut a formal request to procure goods and serices "ased on internal

requirements, which will "e used as input for the processing of the end product in anOrganization. (here are 6 types of requisitions are there. (hey are

Purchase Requisition) %urchase Requisitions are used for requesting the material from

Suppliers.

Internal Requisition) +nternal Requisitions proide the mechanism for requesting and

transferring material from one inentory to other inentory.

Su"mit the Requisition for approal to the Superisor to get the Requisition *pproed.

Navigation) %urchasing #$ Requisitions #$ Requisitions

/eae a comment

Re-Order point Planning Process +lo
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*pril A, 67:4SCM#Supply Chain Management0usiness suite,+nentory, Orcale R:6, %lanning

methods in inentory, re#order point planningHarini %

%rocess flow for re#order point planning BB

/eae a comment

!(PER,"!OR "ERRC/ "N ORC0ER12

(he approal routing structures are defined as you enter the superisors name. (his is a type of

hierarchy.

0elow are the required prerequisites

%rerequisites)

2efine &mployee *ssign o" and %osition

2efine Superisor

Run DFill employee hierarchy concurrent programE

9or superisor hierarchy one must hae the access of HRMS manager. +n worst case can assign

through purchasing responsi"ility also.

3*>+@*(+O3)

HRMS Manager#$ %eople#$ &nter and Maintain

Create an employee with proper and correct details.

#$ +f already an employee then find for it. Once the form is opened clic! on assignment ta".

#$@ie o" and %osition for the employee and chec! that details are gien in s#pervisor ta".
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#$Sae the form

#$Chec! whether the hierarchies ta" is chec!ed or not. +f chec!ed, then should (N-CECit

Since it is an Superisor hierarchy, the hierarchies ta" must not "e chec!ed in purchasingresponsi"ility.

3*>+@*(+O3)

%urchasing#$Setup#$Organizations#$9inancial Options

#$=3 #Chec! "ox the (se approval ierarchies option.

#$Run a concurrent program +ill employee hierarchy

*s the changes are made this concurrent program should "e run so that the changes made to the

form are updated.

#$Create a purchase order

#$hile approing the %O , it is must and should to chec! "ox forardfield and you can

o"sere that the forwarded field is highlighted. Here the superisor name which is gien in the

superisor ta" , HRMS manager is seen here. +t indicates for approal the %O is passed toparticular superisor.

#$Clic! on OF

Chec! for the purchase order summary

3*>+@*(+O3)

%urchasing#$%urchase orders# %urchase order summary

#$@ie the %O num"er and clic! on 9ind. Chec! for the *pproal status

#$Once the %O is approed "y the superisor, the status shows as approed.

Chat on March 6:, 67:4SCM#Supply Chain Management*pproal of superisor, 9unctional

options in %urchasing responsi"ility,Hierarchies,o" and %osition for hierarchy,%O summary,
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%re setup for superisor hierarchy, %urcahse order,%urchasing Responsi"ility, Superisor

hierarchy

%O,E ORDER!-Oracle "nventory E*!

March :G, 67:4SCM#Supply Chain Management&0S , +nentory,/ists, Moe orders, Moe

transfers,notification for moe order trasfer,Organization items, Organization parameters for

moe orders, %lanners, Su"#inetories, (ransfer goods through moe ordersHarini %

%O,E ORDER!: Moe Orders are done to transfer goods "etween inentories.*pproals aredone to moe the stoc!.

3*>+@*(+O3) +nentory#$ Setup#$Organizations#$%arameters

(his is a pre setup.

9or the field +nentory parameters gie the Moe Order (imeout %eriod and Moe Order (ime

out action

*pproe automatically and Re-ect automatically meansif the time out period is crossed thementioned action is done.
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Sae the form.

9or approing the moe orders planners are to "e defined

3*>+@*(+O3) +nentory#$ Setup#$Receiing#$ %lanners

2efine %lanner

Chec! for the +tem

3*>+@*(+O3) +nentory #$ +tems #$Organization items
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9ind for the item

@ie the planner name in field proided in @eneral %lanning (a" and sae the form.

%re setups are done for the moe orders.

3*>+@*(+O3) +nentory#$Moe orders#$Moe Orders
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*s the cursor is clic!ed on the form moe order num"er is automatically generated. (ransactiontype, source su"#inentory and destination Su"#inentory must "e gien.

+tem and required details li!e quantity must "e gien.

Status will "e in incomplete.

Clic! on approe "utton and the status changes to %ending approal.

Chec! for the notification and chec! whether the planner approed your moe order requisition

(o notify the source su"#inentory manager a"out the goods requested or approed for moe

orders it requires a pre setup of notification list

Create a list and assign an employee and sae the form

Open the Su"#+nentories form.

Select the source su"#inentory and clic! on Open

@ie /ist name in notify colum and sae the form.


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hen moe order is approed the notification goes to source person.

/eae a comment

%"N-%3 P0NN"N4-"N,EN)OR/P0NN"N4 5 ORC0E PP! R12

%"N-%3 P0NN"N4

9or maintaining the inentory leels we use min-ma6 planning.

e can specify the minimum or maximum inentory leel for the items. hen the items atinentory leel, on hand quantity drops "elow the minimum, Oracle inentory suggests a new

purchase requisition or other -o" to "ring "ac! to the maximum quantity again.

(his tas! can "e performed in organization leel or su"#inentory leel.

(&S( C*S& :) Organi7ation level)

%rerequisites)

:. +tem Creation

6. Organization items

+@*(+O3)

uery for the created +tem in organization items and clic! on find
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+n the purchasing ta", gie list price

*s we select the item, cost of the item will automatically appear.

Select @eneral %lanning ta"


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Select +nentory planning method as M+3#M*I

Ma!e or "uy J 0uy

Min#Max uantity) Minimum J 4, Maximum J 47 5when the on#hand quantity is less than 4 , we

can run the planning method and purcahsethe goods. 8

Order uantity) Minimum J :7, Maximum J :77

Source type J Supplier

Sae the form

(hese are the main setups for the planning method.

3*>+@*(+O3) +nentoryJ$%lanningJ$Min#Max planning

Select min#max planning


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@ie appropriate parameters li!e +(&M, R&S(OCF alues JK&S, +% supply J3O

Clic! on OF

Su"mit the request and clic! on 3O

Chec! for the request

Chec! for the output.


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+t intimates that , when the quantity is less than the minimum quantity we acquire items "y

running min#ma planning.

(&S( C*S& 6) !#$-"nventory level:

%rerequisites)

:. +tem Creation6. Organization items


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+n the purchasing ta", gie list price

*s we select the item minimum cost of the item will automatically appear.

Select @eneral %lanning (a"

Select +tem Su"#inentories from (ools

@ie Su"#inentory, Minimum , maximum quantity


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Min#Max uantity) Minimum J ;, Maximum J ;7 5when the on#hand quantity is less than 4 , we

can run the planning method and purcahsethe goods. 8

Can also gie order quantity in order modifiers.

+n sourcing ta" select type as Supplier

Sae the form

3*>+@*(+O3) +nentoryJ$planningJ$Min#Max planning


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Select min#max planning

Select planning leel as Su"#+nentory

@ie Su"#inentory

Restoc!# K&S

Clic! on OF


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Su"mit the request and clic! on 3O

Chec! for the output.

(han!s BB

Chat on March 4, 67:49unctional*ttri"utes setup for min#max planning, +nentory, +nentoryplanning, min#max planning,Oracle apps,Organization items for planning, Organization leel,

%lanning methods,planning replenishment,R:6,Requests,Su" inentory leel min#max

planning, >iew request for inentory planning

"N,EN)OR/ CON)RO0! in "N,EN)OR/%OD(0E ORC0E PP!- R12

9e"ruary 6G, 67:4SCM#Supply Chain ManagementConcurrent %rogram,generate Serial3um"er,+nentory, +nentory controls,/ot Control, /ot full control, /ot num"er,/otLSerial,

Master +tems, Material wor!"ench, On hand aaila"ility, Organizatio parameters,reision

control, Serial Control, Serial predefined, SetupHarini %
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"N,EN)OR/ CON)RO0!

Reision Control

/ot Control

Serial Control

1. Revision Control:

9or a particular ersion of item, to trac! item quantity in inentory.

&xample) +tems can "e segregated and identified "y ersion changes or modifications etc.

%rerequisites)

Organization %arameters

Organization items

Miscellaneous Receipt

+tem ) *"hiReision

Su"#+nentory ) *"hi9@

3*>+@*(+O3)

+nentory responsi"ility J $SetupJ$OrganizationsJ$ %arameters

Reision, /ot, Serial ta" must "e selected.
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(he selected Reision will "e displayed in Reision control.

Search for item in Organization items,Clic! on inentory item attri"ute and CH&CF 0OI J

R&>+S+O3 CO3(RO/.

Clic! on Revisionswhich is located to left side in the form.

+t can "e modified "y giing effectie dates. C Reision is created and sae the form.
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Reision is created and for time "eing miscellaneous receipt is done

3*>+@*(+O3) +nentoryJ$(ransactionsJ$Miscellaneous (ransaction

@ie type J Miscellaneous receipt and Clic! on transaction lines.

*fter giing the item name clic! the R&> ta" , select for the created Reision or any required.*s reision is used to trac! the items, each reision can "e used for arious set of items.

uantity is gien as 6, it means (O items come under Reision#C

*ccount#miscellaneous

Sae the form.


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2. Lot Control:

/ot is a specific "atch for an item which is receied and stored in Organization. (his mainlyena"les to trac! items in material transactions, which are moing out of inentory.

%rerequisites)


Organization items


/ot &ntry

+tem) (est /ot +tem

Su"#+nentory) 9@+

3*>+@*(+O3)

+nentory responsi"ility J$ +temsJ$Master +tems

Create an item

*ssign to the Organization

Set /ot control#9=// CO3(RO/

Set Starting %refix

Set Starting 3um"er and sae the form
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/ot Control ) 9ull Control,

Starting %refix )/ot

Starting 3um"er#76

*s the /ot control prerequisites are set, miscellaneous receipt is done.

clic! on transaction lines.

*s the +tem, Re, Su"#+nentory, *ccount and =*3(+(K is gien ,Clic! on 0ot8!erial"utton

located to the right at the end of the form.


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/ot entry form is opened.

Clic! on 4ENER)E 0O)and gie quantity same as gien a"oe. Clic! on 2O3&.

NO)E) J +f item should "e stored in created /ot then chec! for /O( in /ist of >alues.

hen we close the form it will as! for decision.

Clic! on Kes and later OF.

(o chec! for the /O( on#hand quantity.


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Search for +tem , @ie +tem name and Clic! on 9ind.

Chec! for /O( item and its on#hand uantity


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3. Serial Control:

Serial num"er control is used to assign to indiidual unit of item. So trac!ing single item withSerial control is efficient.

%rerequisites)


Organization items


@enerate Serial 3um"ers

Serial &ntry

+tem) (est Serial +tem

Su"#+nentory) 9@+

3*>+@*(+O3)

+nentory responsi"ility J$ +temsJ$Master +tems

Create an item

*ssign to the Organization

Set Serial generation as %R&2&9+3&2

Set Starting %refix

Set Starting 3um"er and sae the form


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@eneration) %redefined

Starting %refix) Serial, Starting 3um"er 67

Sae the form.

*s the generation is gien as D%redefinedE , we need to generate serial num"ers.

3*>+@*(+O3) +nentoryJ$On#hand *aila"ilityJ$@enerate Serial 3um"ers

Concurrent program names JSerial num"er generate will run.

System +tems# @ie the created Serial +tem


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/ater uantity must "e gien.

NNote) (his quantity refers to the count of serial num"er which has to "e generated.

Clic! on OF

and 3O later

Su"mit the request

9ind for the Su"mitted request whether it is compiled properly.


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Request is completed.

3ow miscellaneous receipt is done , clic! on transaction lines.

+tem, Su"#inentory, uantity5:78 and account is gien


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Clic! on 0ot8!erialwhich is end of the form.

Serial &ntry form is opened.

@ie the start Serial num"er finding from list of alues

Select the alues and Clic! on OF

+f the serial num"ers are finalized, Clic! on 2O3&.


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NNO)E) +f required any specific num"er opt fpr indiidual entry mode and can select the serial

num"ers.

*lso if the uantity and uantity entered doesnPt match it will not allow you to sae the form.

/ater chec! for serial item in on#hand aaila"ility.

REVISION LOT AN SERIAL CONTROL

(o gie an item Specific reision, lot and unique serial num"ers.

R&>+S+O3 CO3(RO/# Chec! "oxed

/O( CO3(RO/# 9ull control

S&R+*/ CO3(RO/# %redefined

9or specific reision


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hen miscellaneous receipt is done, *s item, reision , quantity5Q8 and account is gien.

Clic! o! 0ot8!erial

Clic! on @enerate /ot and /ot num"er has /7: as gien in %refix, gie quantity and clic! on

done.

Clic! on Serial.

*s the serial num"ers are predefined, Serial num"ers must "e generated

Select D@enerate Serial num"ersEand run the request and compile it.


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*s the quantity is gien as Q, Serial num"ers Q are created with prefix.
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@ie the serial num"er for +tem and clic! on sae.

hen you are closing the form it as!s for decision .

Clic! on K&S

Clic! on OF

Chec! for On hand *aila"ility of the +tem.

(his 2ocument descri"es a"out the inentory controls indiidually and together also.


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(han!sBB

/eae a comment

9*ill Of %aterials;*O%< Parameters in

ORC0E PP!-R12

(sing the *O% Parameters

Purpose

+n this procedure, youll learn how to naigate and use the 0OM %arameters

Prerequisites

Set up 0ills of Material Responsi"ility, assign profile options and gie the organization access

*ccess in the System

Navigation) 0ill Of Materials

#$Setup

#$%arameters

Intro!"#tion

2efine "ill of material parameters for each organization in which you use "ills or routings. 2oing

so ensures access to resource, outside processing, and oerhead cost information for certain cost

management functions. =se "ill of material parameters to define modes of operation and default

alues for an organization that affect functions such as "ill definition, "ill deletion, andassem"le#to#order configuration num"ering.

(sing the *O% Parameters

:. 3aigate to the %arameters window.
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6. &nter the maximum "ill leels to explode. (he maximum is 7.


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T Dynamic entry alloed:+nentory transactions within this organization require a locator

for each item. Kou are allowed to choose a alid and predefined locator and also define a locator

dynamically at the time of transaction.

T Determined at s#$-inventory level:+nentory transactions use locator control

information you define at the su"#inentory leel.

)est case: 1

(o create %re#Specified and 2ynamic locators.

Prereisites

Organization# *0

+tem# *"/ocater

Su"#+nentory# *"/ocat

;Note:3one, %re#specified, 2ynamic entry allowed and determined at su"#inentory leel areone time setups. Here, in this test case D2etermined at su"#inentory leelE is considered.

Changing the locator controls may iolate the setup or effect the material or!"ench

Defining Employee and Their Positions

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Transcript of Defining Employee and Their Positions