Defense SBIR/STTR Innovation Portal (DSIP) Topics and Topic … · 2021. 1. 13. · Defense...

Defense SBIR/STTR Innovation Portal (DSIP) Topics and Topic Q&A (SITIS) for DoD Users Job Aid

Need more help? Contact Help Desk: [email protected]

703.214.1333

Job Aid Features

This job aid provides an overview and helpful features of the Defense SBIR/STTR Innovation Portal (DSIP) Topics and Topic Q&A (SITIS) page for DoD internal users. You will find instructions on the following:

How to navigate to the Topics and Topic Q&A (SITIS) page in the DSIP Internal Portal How to view active and archived Broad Agency Announcements (BAAs) How to process questions submitted during Pre-Release for a BAA

Impacted Modules

Topic Development

Impacted Users Components, Topic Technical Points of Contact (TPOCs), and OSD

Topic Development In this job aid, you will learn how to navigate to the Topics and Topic Q&A (SITIS) page to view topics and respond to questions submitted by Firms during Pre-Release periods.

Job Aid Contents Access the Topics and Topic Q&A (SITIS) Page ....................................................................................................................... 2

Topics and Topic Q&A (SITIS) page ......................................................................................................................................... 4

Topics & Responding to Questions ..................................................................................................................................... 6

Forward to User(s) .......................................................................................................................................................... 8

Mark as Duplicate ......................................................................................................................................................... 10

Forward to Help Desk.................................................................................................................................................... 10

Save & Post Answer ...................................................................................................................................................... 11

mailto:[email protected]



703.214.1333

Access the Topics and Topic Q&A (SITIS) Page 1. Click the link to access the Defense SBIR/STTR Innovation Internal Portal (DSIP):

https://www.dodsbirsttr.mil/ehb-app

2. Read the USG Warning and Consent and check the box to acknowledge that you have read the rules.

3. Click the Login button to proceed to the Login page.


https://www.dodsbirsttr.mil/ehb-app



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4. Now you are on the DSIP Internal Portal Login page. Enter your username and password and click the Login button.

5. From the top navigation bar, select the Topics tab.

6. From the drop-down menu, select Topics and Topic Q&A (SITIS).




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Topics and Topic Q&A (SITIS) page On this page, you can find and view active and archived topics. You can search for topics and filter topics based on BAAs, program, component, and technology areas. You can expand the topic box to see more information, including questions submitted by Firms for topics and answers posted during the Pre-Release period. 7. Select either Active or Archived

depending on the topics you are looking for.

8. Select a BAA from the drop-down

menu. Note: For Active BAAs, All Active BAAs is selected by default. For Archived BAAs, the most recent BAA is selected.

9. You can filter the topics simply by searching for topic number, title, or keyword.

10. To expand more filter options, select More Filters.

To filter, select the corresponding filter(s) and click the Apply and Close button.




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11. Once you are done filtering, the list of topics will reflect your search and/or filter criteria.

12. You can sort the topic list by topic

number or title using the drop-down menu. Note: You can reverse the sort order by clicking the sort icon next to Sort by.

13. To go back to the default setting, click the Reset to Default link.




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Topics & Responding to Questions 14. The table lists all topics in the BAA you selected. The following information is available from the table:

A. Total Number of Topics: You can see the total number of topics in the selected BAA(s). B. Topic Information: Each topic has information including Topic #, Topic Title, Component, Command, #

Questions, TPOC, Pre-Release Period, and Q&A Status. TPOC: The number represents available TPOC information for each topic. If available, click to see the

detailed information. C. Status Legend: You can find Q&A Status for the topic here.

Not Started: There is at least one question not started by the Admin. In Progress: The question is being processed. Completed: The question has been answered and posted.

Note: If the Q&A Status is “N/A”, this means the topic has not received any questions.

15. Click the topic box to expand and view questions and their status. Then, you can view the list of questions for the selected topic, the date the question was submitted, and the status for each question.




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16. To start, click on the question. Then, the field will expand for you to process the question. For questions that have not been started yet, the Admin will have the following options:

A. Forward to User(s): You can forward this question to the appropriate Component user(s) and/or TPOC(s). B. Mark as Duplicate: If a duplicate question was previously posted, you can select this option to mark it as

duplicate. C. Forward to Help Desk: If the question is technical and related to the system, forward it to the Help Desk. D. Save Answer: You can enter your answer and save without posting. E. Post Answer: To publish, enter your answer and select Post Answer. Note: Component user(s) and/or TPOC(s) can only save answers and post answers after a question has been forwarded to them by the Admin.




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Forward to User(s) 17. Once you select Forward to User(s), the Forward Question to User(s) window will pop up for you to send an email to

Component user(s) and/or TPOC(s).

18. You can send a message to one or

multiple users. Enter email address(es) for the Component user(s) and/or TPOC(s). The Send button will be enabled once you enter an email address.

19. You are automatically included in the

CC. You can remove yourself if needed. You can also add others in the CC.




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20. The options to include question information and Topic’s due date in the message are selected by default. You can unselect these options by clicking the checkboxes.

21. Enter an optional message in the text

box.

22. To send the email, select Send. To cancel and close the Forward Question to User(s) window, select Cancel.

23. Once you forward the question, you will see the following changes:

A. The status will change to Forwarded to User – Awaiting Answer

B. You will see the action you performed posted with a time stamp.

C. You will see a new button for Send Reminder. You can send a reminder to the user(s) if you do not hear back or see any action taken on the question.




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Mark as Duplicate 24. If a duplicate question was previously

posted, select Mark as Duplicate to close the question.

25. Once you select Mark as Duplicate,

you will see the following information: A. The status will change to

Duplicate. B. You will see the action you

performed posted with a time stamp, and the question will become unavailable.

C. To undo your action, select Undo Mark as Duplicate.

Forward to Help Desk 26. If the question is not related to the

topic and is appropriate for the Help Desk to answer, then select Forward to Help Desk.

27. Once you forwarded the question to

the Help Desk, you will see the following information:

A. The status will change to Forwarded to Help Desk.

B. You will see the action you performed posted with a time stamp, and the question will become unavailable.




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Save & Post Answer 28. If you know the answer to the

question, you can enter your response in the text box.

29. After entering your answer, you can save without posting, or post the answer.

A. Select Save Answer to save the answer without posting and revisit later.

B. Select Post Answer to respond to the answer now.

30. Once you save the answer, you will

see the following information: A. The status will change to In

Progress. B. You will see the action you

performed posted with a time stamp, along with a message that the answer still needs to be posted.

C. To post your answer, select Post Answer.

31. Once you post the answer, you will see the following information: A. The status will change to

Completed. B. You will see the action you

performed posted with a time stamp.

C. If you need to change your answer, enter the new answer in the text box and select Update Answer.


Defense SBIR/STTR Innovation Portal (DSIP) Topics and Topic … · 2021. 1. 13. · Defense...

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Transcript of Defense SBIR/STTR Innovation Portal (DSIP) Topics and Topic … · 2021. 1. 13. · Defense...