Defense Cost and Resource Center

Contractor Cost and SoftwareData Reporting: An Update

Ron Lile

August 2005

2

DCARC Initiatives

• IT activities • Training activities

– Revamped training program– Starting SRDR training

• Analytical activities– Tracking compliance– Cost and Software Data Reporting (CSDR) Plans– Validation of submissions

• Outreach activities– Engaged external stakeholders

• DCAA & AT&L

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IT Activities• Manage IT assets & provide customer support

– Web & File Servers

– Network & Firewall

– Maintenance, User Support for DACIMS and associated tools

• Automation of the mission critical DCARC workflow & products– CSDR Plan Preparation Tools

– CCDR/SRDR Validation Tools

– Public Website & DACIMS

– Planning & Reporting Process

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Old Certificate/Account Request Process

Netscape only Certificate Process

Paper-Based Certificate Process

Manual Entry into eRoom

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New Certificate/Account Request Process

No Browser Limitation

Direct Entry into eRoom

Functioning, Online Certificate Process

Approval Process Automated in eRoom

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Where are We Going? DERS (DCARC eRoom-based System)

• DERS will contain DCARC’s workflow process automation

• A Replacement for DACIMS current architecture for CCDR Submissions, Storage, & Retrieval

• Huge potential for future growth and workflow enhancement

Future

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DERS: File Uploads

• Secure• Directly into eRoom

– First step in replacing DACIMS architecture

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New Training Vision

• More robust approach to training• More active role in training sessions

– Material Developers– Gov’t (CAIG/Cost Analysts)– PEO/PMs

• Organized around MIL-HDBK-881 Categories• Hosted by either material developers or

PEO/PMs– Open to ALL material developers

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CY04-CY05 Training

• Four sessions held in 2004– 305 attendees (210 from industry)

• Four sessions held in 2005– 313 attendees (170 from industry)

• Remaining training in 2005– Ships 13-14 SEP Newport News, VA– Surface Vehicles 19-20 OCT St. Louis, MO – Electronic/Automated Software Systems 16-17 NOV El Segundo, CA

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Analytical Activities• Assist in reviewing/developing CSDR Plans

– Integral part: the Responsibilities Assignment Matrix (RAM)– AT&L support via DAES has been instrumental– Overall real progress but costly

• Approval process takes 3 months

• All submitted plans need revision

– Approved Plans

– Plans in progress

As of August 1, 2005

Plans 1C 1D Total 1C 1D Total 1C 1D Total 1C 1D Total 1C 1D TotalProgram 4 2 6 6 11 17 17 16 33 34 21 55 61 50 111Contract 9 1 10 19 14 33 38 27 65 63 54 117 129 96 225Subcontract 0 0 0 0 3 3 5 57 62 35 84 119 40 144 184Total 13 3 16 25 28 53 60 100 160 132 159 291 230 290 520

2002 2003 2004 2005 Total

Plans 1C 1D TotalProgram 3 7 10Contract 5 17 22Subcontract 12 21 33Total 20 45 65

PLANS IN PROGRESS

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Analytical Activities• Validate CSDR Submissions

– Lower priority in 2002 and 2003– Started a “catch-up” plan in June 2004

• All “pending” submissions will be placed in DACIMS• All submissions in DACIMS will have a “Validated” field• All submissions with as of dates after 31 December 2001 will

be validated

– Backlog completed in January 2005• Uploading data into DACIMS

– Metrics:

As of August 1, 2005

Submissions 2002 2003 2004 2005 TotalReceived 164 247 407 398 1216Validated 119 145 332 500 1096Not-validated 45 102 75 -102 120Accepted 25 16 101 286 428Rejected 94 129 231 214 668Validation Rate 73% 59% 82% 126% 90%Acceptance Rate 21% 11% 30% 57% 39%

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Outreach Activities• Coordination with DCAA

– Developed audit procedure– Now conducting audits

• Coordination with OSD(AT&L)– Acquisition Resources and Analysis (ARA)

• Updated MIL-HDBK-881B• Include status of CSDR in DAES Assessments• Revised EVM DID

– Format 1 is mandatory– Format 1 must be product-oriented– Format 1 must tie to MIL-HDBK-881B– Format 1 must be the same for CSDR

“Submission of Format 1 using a product-oriented WBS in accordance with the WBS Handbook, MIL-HDBK-881, and the CWBS DID, DI-MGMT-81334A, is mandatory. (Note: For contracts that require CCDRs, the CWBS shall be developed, approved, and maintained in accordance with DoD 5000.4-M-1, Cost and Software Data Reporting Manual, and the CWBS DID.)”

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Historical ACAT 1 CSDR Status

As of March 10, 2004: End of 1st Rd of DAES Reporting1- Or Agreed Upon Path Forward2- Includes Data Issues or Plan Implementation Issues3- Includes No Progress on Data Issues or Plan Implementation Issues

AARGM (SDD) GMLRS AEHF ABRAMS UPGRADE CHEM DEMILJTRS WAVEFORMS HIMARS AESA AIM-9X C-130JJTRS CLUSTER 1 ASDS AMRAAM CVN-77MP RTIP* ATIRCM/CMWS B-2 RPP DDG 51TAC TOMAHAWK B-1 CMUP B-2A EELVWIN-T C-130 AMP BRADLEY UPGRADE JASSM (LRIP)

C-5 RERP C-17A JDAM (LRIP)CEC CH-47F JPATSCOBRA JUDY CVN-21 LHD 1DD(X) E-2D ADV Hawkeye MIDS-LVTE-2C REPROD F/A-18 E/F NASEFV F/A-22 WGSEXCALIBUR F-35FBCB2 FCSFMTV JPATS (PROD)GBS LAND WARRIORGLOBAL HAWK LPD-17H-1 Upgrades MH-60RJASSM (EMD) MH-60SJDAM (EMD) MM III PRPJSOW NESPMCS (ATCCS) NPOESSMM III GRP SM 2 (IV)NAVSTAR GPS SSGNPATRIOT PAC-3 SSN 774RAH-66 T-AKESBIRS HIGH V-22SDBSTRYKERT-45 TSUH-60M

6 2 31 27 12

TOTAL PROGRAMS 75AT&L 59C3I 7SPACE 9

Active Programs w/o CAIG Approved CSDR

Plans & Data Issues3Programs Not Rated

Active Programs w/CAIG Approved CSDR Plans &

No Issues

Active Programs w/CAIG Approved CSDR Plans &

Minor Issues1

Active Programs w/CAIG Approved CSDR Plans &

Major Issues2

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AARGM B-2 RMP CH-47F AIM-9X B-2AARH* C-130J E-2D ADV Hawkeye F/A-18 E/F JCMASDS C-17A F-35 STRYKERB-1 CMUP C-5 RERP MH-60R USMC H-1 Upgrades CHEM DEMILEELV CEC TSAT CVN77FMTV COBRA JUDY BRADLEY UPGRADE DDG51HIMARS CVN-21 ATIRCM/CMWS LPD-17 HPCMJDAM (EMD) E/A-18G C-130 AMP MEADS JASSM (LRIP)JLENS* E-2C REPROD F/A-18 E/F JDAM (LRIP)MMA EFV FBCB2 JPATSPATRIOT PAC-3 EXCALIBUR JSOW MIDS-LVTSBIRS HIGH FCS MP RTIP NASSDB GBS NESPSM 2 (IV) GLOBAL HAWK AESASM-6 (ERAM) GMLRS AMRAAMTAC TOMAHAWK JASSM (EMD) DD(X)WIN-T JTRS WAVEFORMS SSGN

JTRS CLUSTER 1 SSN 774JTRS CLUSTER 5LAND WARRIOR ACSMH-60S AEHFMM III GRP F/A-22MM III PRP LCSMPS NAVSTAR GPSMUOS T-AKENPOESST-45 TSUH-60MV-22VXXWGS

17 31 22 7 12

TOTAL PROGRAMS 87AT&L 67C3I 9SPACE 11

Active Programs w/o CAIG Approved CSDR

Plans & Data Issues3

Programs Not Rated or Waived

Active Programs w/CAIG Approved CSDR Plans &

No Issues

Active Programs w/CAIG Approved CSDR Plans &

Minor Issues1

Active Programs w/CAIG Approved CSDR Plans &

Major Issues2

Current ACAT 1 CSDR Status

As of June 22, 2005*- New MDAP1- Or Agreed Upon Path Forward2- Includes Data Issues or Plan Implementation Issues3- Includes No Progress on Data Issues or Plan Implementation Issues

Primarily data issues that are being worked

Data/Plan issues that are being worked

Primarily plan issues that are being worked

Plans approved months ago yet still not on contract

Primarily plan issues that are not being worked

Primarily data issues that are not being worked

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Pre-MDAPs and CSDRs• Moved to MDAP Status • Current Pre-MDAP List

Has Engaged DCARC

CAIG Approved CSDR Plans

21" MRUUV GPS IIIADS HLRAOC-WS JHSVAPS JLENSARH JOINT UCASB-2 EHF JPALSB-52 SOJ JTRS AMFBAMS KC-135 REPBMTC LHA(R)CG(X) LB APACHE DCGS-ARMY LUH E-10 MPF(F)ECSS ODSI FAB-T PRVFCA SBR GCSS ARMY T-AOE(X)

ACSB-2 RMPJTRS CLUSTER 5MEADSMMAMPSMUOSSM-6 (ERAM)TSATVXX

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Summary• Increased automation• Increased efficiency• Significant improvement since January 2004

– 1st Round (end March 2004):• 44 Red/Yellow Advisory• 10 Yellow• 4 Green/Green Advisory

– Currently (mid-June 2005):• 7 Red/Yellow Advisory• 22 Yellow• 48 Green/Green Advisory

• Earlier CSDR planning from Pre-MDAP Programs • Still have problem programs• Underlying issues still not addressed