DEFENCE SUPPORT OPERATIONS (DSO) Estate Works Program BSR Presentation for RFC - Dec 14 Directorate...
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Transcript of DEFENCE SUPPORT OPERATIONS (DSO) Estate Works Program BSR Presentation for RFC - Dec 14 Directorate...
DEFENCE SUPPORT OPERATIONS (DSO)
Estate Works Program
BSR Presentation for RFC - Dec 14
Directorate of Estate Works Program Office (DEWPO)
National Program Services (NPS)
Agenda
• Presentation and explanation of the new BSR model, key players, roles and responsibilities, & POC
• Conduct of the RFC:– Collaborative forum to provide regional input into
draft project list– Discussion on urgent/new requirements– Explain process for escalating issue through to
Heads of relevant Groups and Services for National Facilities Conference (NFC)
DEWPO – Organisation Chart
DirectorEstate Works Program
OfficeEL2 Kevin Fogarty
DEWPO-0001Campbell Park
Assistant Director Delivery Contract
AuthorisationEL1 Heath Rosen
DEWPO-0011Enoggera
Assistant DirectorProgram and Demand
Planning EL1
DEWPO-0002Campbell Park
Assistant DirectorEstate Works Project
DeliveryEL1 Daniel Harley
DEWPO-0005Campbell Park
Assistant DirectorContract Service
Performance ManagementEL1 Ardathia Sulkowski
DEWPO-0009Campbell Park
Assistant DirectorEWP support
EL1 Johan KlaassenDEWPO-0015Campbell Park
Program and DemandPlanning Support
APS6 Janae Strange DEWPO-0003Campbell Park
Program and Demand Planning Support Office
APS5 Gail Haines DEWPO-0004Campbell Park
Works Program Delivery Support Officer
APS6 Violeta BraunDEWPO-0006Campbell Park
Works Program Delivery Support Officer
APS5 DEWPO-0007Campbell Park
Works Program Delivery Support Officer
APS4Charles MacKellar
DEWPO-0008Campbell Park
Delivery Contract Authorisation support
OfficerAPS6 Darren Teys
DEWPO-0012Enoggera
Delivery Contract Authorisation support
OfficerAPS5 Ellen Moren
DEWPO-0013Enoggera
Delivery Contract Authorisation support
OfficerA/APS4 Kylie Davidson
DEWPO-0014Enoggera
Contract Service Performance Management
SupportAPS6
DEWPO-0010Campbell Park
Works Assurance Officer APS6DEWPO-0016Campbell Park
Considerations:1. Increase the span of control
for management positions2. Consider merging of roles
3. Remove number of positions undertaking the function
Legend:
Temporary Position
Director / Assistant Director
Position to remain substantively vacant. Case by case approval
required from HDSO to fill substantively.
Mark Jenkin Head Defence Support Operations Defence Support and Reform Group August 2014
Position Removed
Position not in original proposal
Number of positions proposed
19Number of positions approved by HDSO
16
Directorate Estate Works Program
Assistant DirectorWorks Assurance EL1 Thomas Hick
Campbell Park DEWPO-0200
DEWPO Team Contact DetailsDirectorate Estate Works Program Office - DEWPO
Position Name Location Phone Mobile Site Email
Director - DEWPO Mr Kevin Fogarty CP1-5-121 02 626 62406 0417 164 104 Campbell Park [email protected]
Assistant Director - Program & Demand Planning
Vacant - EOI Campbell Park
Program & Demand Planning Support Ms Janae Strange CP1-5-136 02 626 64402 Campbell Park [email protected]
Program & Demand Planning Support Ms Gail A. Haines CP1-5-141 02 626 63511 Campbell Park [email protected]
Assistant Director - Estate Works Program Mr Daniel Harley CP1-5-138 02 626 63245 0405 351 309 Campbell Park [email protected]
Works Program Delivery Support Officer Mrs Vee Braun CP1-5-139 02 626 64628 Campbell Park [email protected]
Works Program Delivery Support Officer Vacant - EOI
Works Program Delivery Support Officer Mr Charles MacKellar Campbell Park [email protected] Director - Contract Service Performance Management
Ms Ardathia Sulkowski CP1-5-133 02 626 63378 0437 874 756 Campbell Park [email protected]
Contract Service Performance Management Support
Vacant - EOI
Finance Officer (Shared Service) Ms Jenny Priest CP1-5-133A 02 626 70073 0477 303 407 Campbell Park [email protected]
Finance Officer (Shared Service) Mr Bilal Kardour CP1-5-135 02 626 63724 Campbell Park [email protected]
Assistant Director Delivery Contract Authorisation
Mr Heath Rosen FO65-2-15 07 3332 7869 0409 125 609 Gallipoli Barracks Enoggera
Delivery Contract Authorisation Officer Mr Darren Teys Gallipoli Barracks Enoggera
Delivery Contract Authorisation Officer Ms Ellen Moren F065-2-OP 07 3322 5538 Gallipoli Barracks Enoggera
Delivery Contract Authorisation Officer Mrs Kylie Davidson F065-2nd-02-16 07 3332 2050 Gallipoli Barracks Enoggera
Assistant Director - Works Assurance Management
Mr Johan Klaassen CP1-5-130 02 626 63405 0448 536 231 Campbell Park [email protected]
Assistant Director Works Assurance Officer Mr Tom Hick CP1-5-131 02 626 64666 Campbell Park [email protected]
DEWPO Group Inboxes DSRG - DSO - DEWPO To be used for escalations and advice
NPS.DTZ.gov.au To be used for all Program Requests, Sponsor Funded Works, CSIR, EPVR.
Fax Machine CP1-5-140 02 626 6531Campbell Park PO Box nos for mail delivery Physical Address: Campbell Park Offices, Northcott Drive, CAMPBELL, ACT 2600
CP1 Building 1 Campbell Park Offices PO Box 7910, CANBERRA BC ACT 2610
Estate Works Program Context
• The EWP comprises works to maintain the Defence owned/ leased Estate.
• Predominantly projects < $7M, and are low to medium in terms of risk and complexity
• Will notify PWC of projects >$2m, but will not deliver projects where PWC referral is required (compulsory referral over $15m GST Inc)
• Delivered to all areas of the Defence Estate in Australia.• Typical projects include:
– Maintenance, repair and demolition of facilities– Consultancies such as Condition, Design, Heritage and
Environmental – Land management projects such as indigenous species and
range management – New facilities to support capability development.
Summary of BSR elements
Prioritisation Process
NPS
1st Pass Approval
Condition Assessment
Business Case
Audit Finding
Risk Management of unfunded
Liability Scope and Feasibility
PDS
Design 10% cost certainty
PDS
Second Pass Approval
Procurement and Delivery
PDS
In year requirement
EMOS Maintenance
Project
CFI Redevelopment
project
Three Phase Delivery Process
Phase 1: Scope and Feasibility
General inclusions for this phase are: Initial scoping study; Initial stakeholder identification and engagement; Feasibility assessment; and Reporting
Phase 2: Design
General inclusions for this phase are: Full Scope and Design; Schedule Management; Cost Management; Risk Management; Stakeholder engagement; Procurement/Contract Administration where required; Prepare documentation for procurement; and Reporting
Phase 3: Delivery
General inclusions for this phase are: Facilitate engagement in accordance with procurement decisions, manage tender, establish contracts; Project Delivery Management; Provision of technical advice; Cost Management; Stakeholder Management; Deliverable management (Scope, Variations, Time, Cost, Quality); Handover/takeover; DLP management; and Reporting2nd Pass Approval
Required
Sponsor Funded Works
• Basic Principles• Will not affect delivery of the EWP• Must come with $ and DEPSEC minute• NPS can assist with CSIR preparation
• Sponsor Funded– SCAC direction that all discretionary Estate Maintenance
Funding be prioritised.• DEPSEC Minute of 16 Dec 2013 (to VCDF, CAF, CA,
CDS, CN, DEPSEC I&S)• Tighter budgetary situation.• Group & services CFO Endorsement• CFO / COO Endorsement• DEPSEC DSR Endorsement• Reporting of Sponsor Funded Works
Sponsor Funded (cont)
• Need to ensure that All Estate Works is prioritised no matter what the delivery process
• That all delivery methods for Estate Work are addressed in single process– Sponsor Funded Works are funded by the sponsor Group
or Service but managed and delivered by DSR– Sponsor Delivered Works
• Qualified Works are funded, managed and delivered by the sponsor Group or Service using a unit authorised to deliver Qualified Works
• General Works are funded, managed and delivered by the sponsor Group or Service using ADF construction trade courses or local unit personnel, tools and materials
– Sponsor Managed Works are funded, managed and delivered by the sponsor Group or Service. (This is the least preferred option)
Defence Expectations of BSR Model
• Nationally consistent approach• Improved Value for Money outcomes due to greater certainty in
terms of time and cost• Flexible resourcing model to meet Defence requirements• Improved National consultation process with Groups and
Services in program development• Clear National prioritisation process to inform Senior decision
making process• Improved data from condition assessment• Streamlined and consistent procurement process, and contract
documentation using AusTender• Adult contracting
NPS (DTZ) Team – Organisation Chart
NPS (DTZ) Locations
Regional Leaders
Role Location Phone Mobile Email
Michael Chant
National Program Director
Campbell Park
(02) 6266 3916 0412 632 838 [email protected]
Pat Gagel Program Management Lead
Campbell Park
(02) 6266 3123 0412 631 109 [email protected]
Jon Carroll QLD Regional Relationship Mgr
Enoggera (07) 3239 4013 0475 826 089 [email protected]
Matthew Henderson
NNSW Regional Program Admin
Defence Plaza Sydney
(02) 9224 7849 0412 480 630 [email protected]
Natalie Attenborough
SNSW Regional Relationship Mgr
Brindabella Park
(02) 6266 3298 0418 977 831 [email protected]
Robert Carrick
VIC/TAS Regional Relationship Mgr
Defence Plaza Melbourne
(03) 9631 7880 0422680089 [email protected]
Tim Menadue CW Relationship Manager - Adelaide
Edinburgh (08) 8179 3049 0419 307 548 [email protected]
TBC CW Relationship Manager – Darwin
Leeuwin (08) 8179 3049 0419 307 548 TBC
TBC CW Relationship Manager – Perth
Berrima (08) 8179 3049 0419 307 548 TBC
DTZ Contact Email [email protected]
NPS (DTZ) Team Contact List
Role
Program development, management and support services to facilitate the effective delivery of the
National EWP
Contract Deliverables
• PS01 Support DEWPO to coordinate and develop the national EWP
• PS02 Develop and maintain a rolling 3 year EWP delivery plan• PS03 Provide QA oversight and advice for effective
management of the EWP• PS04 Provide expert advice• PS05 Manage program financial requirements• PS06 Provide reports and audits in accordance with the
reporting regime
Responsibilities
• Develop, manage and maintain a rolling three-year EWP delivery program.
• Incorporate the following into the Program. • Cash carry over/multi year pro.• National and Regional projects.• Land management, EU and DOTAM.• Urgent works.• Sponsor Funded Works and EPVR.
Responsibilities (cont)
• Provide QA, expert advice and governance of program delivery• Coordinated approach across the Defence Estate• Facilitate cross-program efficiencies• Coordinate and facilitate the delivery of Sponsor Funded Works• Provide consolidated reporting and auditing
Project Delivery Services
• Enhanced project delivery capability – separating maintenance planning from delivery
• Providing the flexibility and scalability of two National providers
• Augility and Aurecon
PDS - Aurecon - Contacts by Region
Regional Leaders Office Phone
Work Mobile Work Email address Work Fax
Craig Seaton Regional Leader SNSW
02 6112 0100
0410 630 387 [email protected] 02 6112 0106
Jamie Smith Regional Leader QLD
07 3173 8273
0421 050 089 [email protected] 07 3173 8009
Michael Dunn Regional Leader NNSW
02 9465 5594
0455 081 849 [email protected] 02 9465 5598
Kate Emerson Regional Leader Vic/Tas
03 9975 3567
0401 716 861 [email protected] 03 9975 3444
Kelly Ansell Regional Leader CW
08 8237 9979
0406 960 426 Kelly.ansell@aurecongroup,com 08 6145 5020
PDS - Augility Contacts by Region
Augility Contract Administrator andClient Relationship Manager Damon Howes Canberra 02 6274 0724 0417211301 [email protected]
Program Director Duane Loader Sydney 02 9220 8487 0413 435 669 [email protected]
National HSEQ Manager David Snape Canberra 02 6274 0776 0428 693 723 [email protected]
Regional Project Managers
Queensland Darren Green Brisbane 07 3231 1350 0438 015 566 [email protected]
Northern NSW Hutch Bykerk Sydney 02 9220 8597 0423 116 647 [email protected]
Southern NSW John Parker Canberra 02 6274 0755 0404 258 483 [email protected]
Victoria/Tasmania Qi Chen Melbourne 03 9672 6520 0459 826 913 [email protected]
Central West ( SA and WA ) Paul Heine Perth 08 9483 8471 0419 402 761 [email protected]
Central West ( NT ) Darren Green Brisbane 07 3231 1350 0438 015 566 [email protected]
Current status
• 2014 - 15 EWP– CMS program $38m, forecast $19m– NPSS program $213m, forecast $229m– NPS program $179m, forecast spend $148m
– Aurecon– Augility– >1080 projects bundled and prioritised– No EA from EMOS
– Total budget $389m– Total program $430m– Total forecast $396m
Current status (cont)
• 2015 - 16 EWP– > 1200 projects to be bundled and prioritised– Limited EA from EMOS– Prioritisation process– Approx $400m program
• 2016-17 EWP to be built from EA/AU data– Currently developing a 2 year program whilst awaiting
Estate Appraisal (EA) to be carried out by EMOS– DEWPO is requesting $200 million to be moved from 2017-
18 to 2016-17 program to balance longer term program effort to around $400 million average annual spend
Prioritisation process
• Raw CMS data• Fundamental principle is logical task bundling to
deliver efficiencies in procurement and delivery • How:
– Separate National projects– Package by risk, complexity, delivery timeframe,
region, site, similar trade specialisation, value proposition, or a combination of factors
– Dynamic program – EPVR, SFW, Ph 1 processes– Accept advice from PDS– Accept advice from market re delivery
What it could look like (eg 2014-15 EWP)
• CBD – Adelaide (2 sites)
• CBD - Darwin (8 sites)
• CBD - Perth (11 sites)
• Remote - North (7 sites)
• Remote – South (1 site)
• CBD – Canberra (7 sites)
• Remote – Riverina (6 sites)
• Remote – South Coast NSW (3 sites)
• CBD - North (11 sites)
• CBD - South (13 sites)
• Remote – Central (3 sites)
• Remote – North (5 sites)
DS-SNSW16 Sites$24.0m
DS-QLD32 Sites$28.6m
DS-CW29 Sites$47.3m
DS-NAT$26.1m
DS-NNSW22 Sites$27.8m
DS-VT26 Sites$17.4m
• 9 Design Consultancies
• Specialist Works Packages
• CBD – Hunter (6 sites)
• CBD – Sydney (16 sites)
• CBD – Melbourne (7 sites)
• Remote – Victoria East (4 sites)
• Remote – Victoria NW (6 sites)
• Remote – Tasmania (9 sites)
Milestones EWP 15/16
• 2015/16 Program developed by mid Nov 2014
• Regional Facilities Conference Dec 2014
• National Facilities Conference Feb 2015
• Presentation of 2015/16 Program for 1st Pass Endorsement Apr 2015.
• Intent to move bulk of program delivery to first half of the FY for delivery
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