DECISIONS OF THE BOARD OF REGENTS · 24 November 2016 Decisions of the Board of Regents UP Gazette...

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VOLUME XLVI NUMBER 9 ISSN No. 0115-7450

DECISIONS OF THE BOARD OF REGENTS 1322nd MEETING, 24 NOVEMBER 2016

TABLE OF CONTENTS

MATTERS ARISING FROM THE MINUTES OF THE PREVIOUS

MEETING

A. 1321st BOR Meeting, 27 October 2016

1. On the establishment of the University of the Philippines Professional School for

Agriculture and the Environment (UP-PSAE) ……………………………………

1-3

REPORT of the PRESIDENT and the SECTORAL REGENTS

A. Report of the President …………………………………………………………………...

B. Report of the Faculty Regent ……………………………………………………………………..

C. Report of the Student Regent……………………………………………………………..

D. Report of the Staff Regent ……………………………………………………………….

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MATTERS SUBMITTED FOR APPROVAL BY THE BOARD

GENERAL GOVERNANCE

A. Proposed Creation of Campus Development and Maintenance Office CDMO) under the

Office of the Vice Chancellor for Finance and Administration (OVCFA), UP Open

University …………………………………………………………………………………

B. Appointment of University Officials………………………………………………………

4-5

5-7

ACADEMIC MATTERS

A. Proposal of the Office of the Vice President for Public Affairs for the establishment of

the Gawad Pangulo: Award for Excellence in Public Service ……………………………

B. Proposal for the gradual adjustment in the age requirement for Kindergarten applicants

starting AY 2017-2018…………………………………………………………………….

7-8

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FISCAL MATTERS

A. Proposed Enhanced UP Hospitalization Programme (UP eHOPE)…………………………

B. Year-end grocery allowance for FY 2016 in the amount of PhP4,500 for each qualified

faculty and staff……………………………………………………………………………..

C. Proposed University Royalty Sharing Rules………………………………………………..

D. Request of the Office of the Vice President for Academic Affairs (OVPAA) that the project

expenditures for semi-expendable property be charged to the Maintenance and Other

Operating Expenses (MOOE) budget and that the corresponding amount of the project’s

Equipment Outlay (EO) budget be transferred to the project’s MOOE budget…………….

E. Reprogramming of the UP System Administration's unexpended balances of prior years'

obligations in the amount of TWENTY FOUR MILLION FOUR HUNDRED SIXTEEN

THOUSAND TWENTY FOUR PESOS ONLY (PHP24,416,024…………………………

F. Financial details required by a special project between the University of the Philippines and

the Office of the Presidential Adviser on the Peace Process (OPAPP) on the Comprehensive

Agreement on the Socio-Economic Reforms (CASER) between the Government of the

Republic of the Philippines (GRP) and the CPP/NDF/NPA…………………………………

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G. Reprogramming of SEVENTY MILLION PESOS ONLY (PhP70,000,000) representing

UP System Administration's unexpended balances of prior years' obligations from the

General Fund………………………………………………………………………………..

H. Re-alignment of U.P. Diliman Law Complex Revolving Fund Budget, from Capital Outlay

to Equipment Outlay, in the amount of SIX MILLION PESOS ONLY (PHP6,000,000.00)

to fund the following: (1) Purchase of 4 motor vehicles; and (2) Purchase of Office

Equipment, Furniture and Fixture of Office of Legal Aid (OLA) Clinic and UP Law BGC

Campus …………………………………………………………………………………….

I. Reprogramming of UP Manila-PGH’s unexpended balances from General and Revolving

Funds in the amount of ONE HUNDRED SEVEN MILLION EIGHT HUNDRED

EIGHTY THREE THOUSAND FOUR HUNDRED SIXTY SEVEN PESOS & 18/100

(P107,883,467.18) ………………………………………………………………………….

J. Reprogramming of UP Cebu’s unexpended balances of prior years from the Revolving

Fund in the amount of SIX MILLION FIVE HUNDRED EIGHTY SIX THOUSAND

THREE HUNDRED TWENTY ONE PESOS AND 51/100 (PHP6,586,321.51) …………

K. Programming of UP Cebu’s Excess Income from the Revolving Fund in the Amount of

THREE MILLION TWO HUNDRED SIXTY FIVE THOUSAND SIXTEEN PESOS

AND 22/100 (PHP3,265,016.22) ………………………………………………………….

L. License Agreement between the University of the Philippines and Global Max Services Pte.

Ltd. (Licensee)………………………………………………………………………………

M. Deed of Donation between the University of the Philippines (Donee) and Victory Liner,

Inc.(Donor)………………………………………………………………………………….

N. Deed of Donation between the University of the Philippines (Donee) and DATEM,

Inc.(Donor)………………………………………………………………………………….

O. Memorandum of Agreement and Deed of Donation between the University of the

Philippines and the New Golden City Builders and Development, Corp. (NGCBDC)

(Donor)………………………………………………………………………………………

P. Request of the College of Home Economics, UP Diliman for Authority to Purchase One (1)

Catering Van for use of the College of Home Economics Tearoom and the students of

HRIM 111 Catering Class…………………………………………………………………..

Q. On the request of All UP Workers Union to grant a year-end benefit for all qualified UP

employees in the amount of PhP20,000…………………………………………………….

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ADMINISTRATIVE MATTERS

A. Proposed reclassification of positions for the Office of the President (OP)…………………

B. Proposal of UP Open University for reclassification of positions from Salary Grades 18 &

19 to Salary Grade 24 of the five (5) unit heads of the finance and administrative offices,

namely: Accounting Office, Budget Office, Cash Office, Human Resources and

Development Office, and Supply and Property Management Office ……………………..

C. Request for temporary waiver of Faculty Tenure Rules in favor of the various faculty

members in different CUs………………………………………………………………….

D. Appointment of Faculty……………………………………………………………………

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MATTERS SUBMITTED FOR CONFIRMATION BY THE BOARD

A. Ad Interim Appointments of UP Cebu Officials …………………………………………

B. Agreements/Contracts

UP Diliman

1. Memorandum of Agreement between the University of the Philippines Diliman and

the Department of Trade and Industry-Comprehensive Agrarian Reform Program

(DTI-CARP) ………………………………………………………………………….


the Philippine Science High School Consumers Cooperative ………………………..

3. Memorandum of Agreement among the University of the Philippines Diliman, the

Department of Trade and Industry – National Capital Regional Office (DTI-NCRO),

and the Department of Trade and Industry-Competitiveness Bureau (DTI CB)………


the Home Guaranty Corporation (HGC)……………………………………………...


the Department of Agriculture (DA)………………………………………………….

6. Memorandum of Agreement (Renewal) between the University of the Philippines

Diliman and the Home Guaranty Corporation (HGC)………………………………..

7. Contract for Aircraft lease services between the University of the Philippines Diliman

and Asian Aerospace Corp. …………………………………………………………..

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8. Memorandum of Understanding and Memorandum of Agreement on Student

Exchange between the University of the Philippines Diliman and Hallym University

South Korea …………………………………………………………………………..

9. Memorandum of Understanding among the University of the Philippines Diliman,

the Technical Assistance Movement People and Environment, Inc., the Homeless

People’s Federation Philippines, Inc., and the Linkbuild, Inc. ………………………


the Philippine Heart Center…………………………………………………………...

11. Memorandum of Understanding for Academic Collaboration between the University

of the Philippines Diliman and the National Graduate Institute for Policy Studies

(GRIPS) ……………………………………………………………………………...


the Department of Trade and Industry-Region XI (DTI-XI) …………………………


Notre Dame University (NDU) ………………………………………………………

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MATTERS SUBMITTED FOR INFORMATION OF THE BOARD

A. Launching of the TVUP (Internet University of the Philippines Television) Project…….

B. Proposed Visual Identity Guidebook……………………………………………………...

C. Responses to the concerns raised by the BOR members and the matrix of UP Cebu’s CU

Elevation – Minimum Requirements …………………………………………………….

D. Formal endorsement of the UP Manila Chancellor on the rescindment of Proposal 2 from

the proposals of the UP Manila College of Dentistry……………………………………..

E. On the Election of the next UP President held at a special BOR meeting on 15 November

2016 at the Board Room, Quezon Hall, UP Diliman, Quezon City………………………

F. Delegated Authority to the President subject to INFORMATION of the Board

1. Request of UP Mindanao for longer regular period for removal/completion for 2nd

Semester AY 2016-2017……………………………………………………………...

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2. Contracts/Agreements

UP System

1. Second Supplement to the Memorandum of Agreement dated 06 January 2003

between the University of the Philippines and the Manila Water Company, Inc…

2. Construction Management Services Agreement between the University and the

A.C. Ong Consulting, Inc. (Construction Management Consultant)………………

3. Memorandum of Understanding between the University of the Philippines and

the Office of the Presidential Adviser on the Peace Process (OPAPP)……………

UP Diliman

1. Memorandum of Agreement between the University of the Philippines and the

Department of Foreign Affairs (DFA)…………………………………………….

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OTHER MATTERS

A. Appointment of Regent FRANCIS C. LAUREL as the new Chair (vice Regent Magdaleno

Albarracin, Jr.) and Regent ANGELO A. JIMENEZ as new member (vice Gizela M.

Gonzalez-Montinola) of the BOR Finance Committee………………………………......

B. On the request of Regent Farolan from the management of the University to submit lists

of projects or programs directly related to the priority and flagship programs of the

administration, particularly the Anti-Drug Campaign, the Anti-Corruption Campaign, the

Anti-Crime Campaign and Disaster Risk Reduction and Management…………………..

Note: The Reports of the President and the Sectoral Regents are attached as Annexes A to

D) ……………………………………………………………………………………...

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A. 1321st BOR Meeting, 27 October 2016

1. On the establishment of the University of the Philippines Professional School for

Agriculture and the Environment (UP-PSAE)

At the 1321st meeting of the Board of Regents held on 27 October 2016, the Board

advised UP Los Baños to further study the proposal and to take into consideration the points

raised during the meeting.

UP Los Baños Chancellor Fernando Sanchez, Jr., UPLB Graduate School Dean Jose

Camacho, and Prof. Anna Floresca Firmalino of the College of Economics and Management

and concurrent Director of the UPLB University Planning and Maintenance Office presented

the revised proposal on the creation of the UP-PSAE, incorporating the responses to some of

the issues and concerns raised by the Board at the last meeting.

Highlights of the Discussion

1. For the information of the new Regents, Chair Licuanan said that there were two (2) points

raised by the Board at the last meeting regarding the proposed establishment of the UP-

PSAE. The first point was the issue of location, specifically, on whether it was the ideal

location for the establishment of the school, with or without partnership to Anflocor. The

second was about whether or not the partnership is exclusive to Anflocor or if there could

be other partners involved.

2. With respect to the location, Chancellor Sanchez believes that the location is suitable

primarily because it is situated in Panabo City, which is far from Davao City, where UP

Mindanao is located, and accessibility issues (e.g., internet access) can be addressed. Prof.

Firmalino added that since Panabo City is considered as the banana capital of the

Philippines, the agricultural development plans of Anflo city fit perfectly to the objectives

of the UP PSAE.

3. With respect to exclusivity to Anflo City, Prof. Firmalino said that the off-campus MS

Entomology program that is being offered now in the Anflo Corporate Center does not

only include Anflocor employees but also DOST scholars. This shows that it is not an

exclusive partnership.

4. President Pascual said that the partnership with Anflocor is only in the development of

the campus but the running of the programs is exclusively left to UP. The setup is similar

to that of UP Bonifacio Global City (UP BGC), which was established in partnership with

the BCDA, the donor of the land, and with SM Group of Companies, the donor of the

building. However, the running of the programs in UP BGC is entirely with the

University. Other donors or partners were eventually brought in to help the University in

completing the facilities.

MATTERS ARISING FROM THE MINUTES OF THE

PREVIOUS MEETING

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5. Chancellor Sanchez said that the project is fully supported by the Davao Chamber of

Commerce and the UPLB alumni who would like to be part of the agricultural

development in Mindanao.

6. As an alumnus in UPLB, Regent Laurel said that he is very pleased with the establishment

of the UP-PSAE but he expressed his hesitation in offering it in Panabo City because of

possible territorial conflict between UP Los Baños and UP Mindanao. President Pascual

said that the program will eventually help UP Mindanao grow because this proposed

extension campus of UP Los Baños will ultimately be under UP Mindanao after the

technology and knowledge transfer has been achieved.

7. Student Regent Manuel appreciated the clarification that potential students of the program

will not only come from Anflocor employees but also from the nearby local government

units and other SUCs. He supports the initiative of UPLB in helping UP Mindanao equip

its faculty in the area of agriculture and strengthen its position in the Mindanao region.

8. Based on UPLB’S discussion with Chancellor Concepcion, Prof. Firmalino said, there

will be inter-CU collaborations particularly because UP Mindanao is more familiar with

the culture and the practices in Mindanao and the UP-PSAE will bring in the agricultural

knowledge that would help capacitate the faculty in UP Mindanao and other higher

education institutions in the region.

9. Student Regent Manuel inquired about the proposed tuition and other fees for the courses

to be offered in UP-PSAE. Prof. Firmalino said that the tuition and other fees will undergo

consultation with the students and sponsoring donor agencies.

10. Regent Farolan expressed his appreciation of the project but he said that the University

should be careful with people or organizations that it enters into partnership with in terms

of advocacies and motives. He asked whether UPLB has done due diligence in checking

Anflocor’s human rights background. With the eight (8) hectares of land being donated

to UP-PSAE, it would be important to background-check whether there were adverse

claims from indigenous peoples and communities surrounding the area or conflicts with

peasant groups or farmers that may be affected by the development in the area. In terms

of operations, do the practices of Anflocor affect the environment? What is its stand on

the use of pesticides in its banana plantations? With respect to employee-employer

relations, how does Anflocor manage its employees? This might be a way for the

University to promote the best practices that companies like Anflocor are espousing.

11. Chair Licuanan said that what Regent Farolan said was a good reminder for the University

to do its part of having due diligence in any kind of partnerships it enters into.

12. Prof. Firmalino assured the Board that there are no concerns regarding the indigenous

peoples in the property donation in Panabo. In terms of Anflocor as a company, it has its

own share of corporate social responsibility by conducting public health programs.

Anflocor is very much open in doing research partnerships with the University.

13. Regent Jimenez inquired about the viability of the Anflo City itself. He wanted to make

sure that while the program is demand-driven, it should also be able to stand by itself. He

also would like to know whether the program was in line with the national development

goals and the vision for Mindanao. He suggested that the team look into the NEDA

program which would strengthen the purpose of establishing the school.

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14. Under the framework of One UP, Regent Jimenez thought about the possibility of making

internal arrangements to have UP Mindanao handle the program. But since there is a plan

for the eventual transfer of UP PSAE to UP Mindanao, he wanted to see a timeline or

roadmap with a programmatic plan and milestones to be achieved for its eventual transfer.

This would ensure that there is a commitment which UP can hold on to and that it will

actually be implemented in the future.

Dean Camacho said that the full proposal document laid out how the initiatives of the

program are all in harmony with the national development goals for Mindanao and the

10-point agenda of President Duterte. He said that President Pascual has made it clear that

the program will be initially an inter-CU collaboration between UP Los Baños and UP

Mindanao and will eventually be transferred to UP Mindanao after ten (10) years of

implementation.

15. Chair Licuanan requested to include that provision in the agreement as part of the

development plan. Dean Camacho said that it is already indicated in the roadmap of the

UP PSAE.

16. Chancellor Sanchez said that even from the start, the President has expressed its intention

to transfer the program to UP Mindanao. UPLB would like to fast track the degree profiles

and capacitate the faculty members and technical people in UP Mindanao, so that when

the program gains a foothold in the area, UP Mindanao will have people who could carry

on the programs in the long term.

17. On the question on whether UP Mindanao can start off as the lead CU to develop the

program, the President said that it is UP Los Baños which currently has the expertise in

the field of agriculture.

18. President Pascual said that some very prominent UPLB alumni are very much active in

supporting UP’s presence in Mindanao and they would really like UP Mindanao to

prosper as an entity. On the part of the UP System, there are a number of things his

administration has done to strengthen UP Mindanao, such as providing faculty items and

building physical facilities. There is also a PhD in Development Study program being

conducted by UPLB in UP Mindanao so that it can produce more PhDs from its faculty.

19. President Pascual envisioned that in ten (10) years, there will be a transfer of technology,

transfer of knowledge, transfer of faculty members, and eventually UPLB faculty

members will move to UP Mindanao.

20. As a matter of process and record purposes, Secretary De Las Llagas clarified that the

UP-PSAE will have to submit a written response to the issues and concerns raised by the

Board, including the programmatic approach and milestones. She requested UPLB to

submit the report to the Office of the Secretary.

Board Action: APPROVED. The Board requested the

UP-PSAE team to submit its response to the

concerns raised during the meeting.

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A. Report of the President

(A copy of the report is attached as Annex A, pages 39-42.)

B. Report of the Faculty Regent

(A copy of the report is attached as Annex B, pages 43-44.)

C. Report of the Student Regent

(A copy of the report is attached as Annex C, pages 45-46.)

D. Report of the Staff Regent

(A copy of the report is attached as Annex D, pages 47.)

MATTERS SUBMITTED FOR APPROVAL BY THE BOARD

The President endorsed the following:

A. Proposed Creation of Campus Development and Maintenance Office CDMO) under the

Office of the Vice Chancellor for Finance and Administration (OVCFA), UP Open

University

In support of the UP Open University's mandate of widening access to quality education

and in recognition of the UP Open University's unique position in fulfilling the educational

mandate of the state, the most recent of which is the passing of RA 10650 otherwise known as

the "Open and Distance Learning Act", the UPOU has received financial support from the

government to build its infrastructure. This is in line with its BOR approved 2007 master

development plan particularly in the last five years. The UPOU has recently constructed the

UPOU Community Hub and is in the process of constructing the UPOU International Convention

Center, the Multi-Purpose Hall, the Academic Residences (Faculty and Staff Dormitory), and the

Teaching and Learning Hub. These are in addition to its existing buildings, namely, the UPOU

main building, the Instructional Materials Development and Production Office, the UPOU

Centennial Center for Digital Learning Building, and the Learner's Hall—all were constructed

prior to 2008.

The tasks required in the development, maintenance and management on the use of such

infrastructure are enormous and of great magnitude. However, currently, the UPOU has no office

GENERAL GOVERNANCE

REPORT of the PRESIDENT and other

SECTORAL REGENTS

for INFORMATION OF THE BOARD

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focusing on such tasks. Hence, the proposal was to create the UPOU Campus Development and

Maintenance Office (UPOU CDMO). A copy of the complete proposal is on file at the OSU.


1. Vice President Zamora explained that the current functions of the proposed Campus

Development and Maintenance Office (CDMO) are being carried out by several committees,

such as, the project coordination committee, committee to update the UPOU master plan, the

technical working group, and utilities management team, among others.

There will be no additional personpower or budget requirement since there are already people

assigned to perform the development and maintenance functions. All that was being asked of

the Board was to formally approve the creation of the office.

Board Action: APPROVED

B. Appointment of University Officials

UP System

Renewal of appointment of Dr. EDUARDO T. GONZALEZ as Director, Korea Research

Center, effective 1 January 2017 until 31 December 2017 unless sooner terminated

Entitlements:

- P 5,856.00/month Honorarium

- P 10,000.00/month RA

- P 10,000.00/month TA

- 9 units Administrative Load Credit


UP Diliman

Appointment of Assoc. Prof. EDIESER DELA SANTA as Dean, Asian Institute of

Tourism, effective 24 November 2016 until 23 November 2019

Entitlements:


- P 9,000.00/month RA

- P 9,000.00/month TA

- 9 units Academic Load Credit


1. Dir Licuanan and Regent Jimenez asked why there was only one nominee for the deanship

and whether it is normal to have a lone nominee. The Board would prefer to have at least

two (2) candidates for deanship.

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2. President Pascual said that it is not uncommon that certain colleges have lone nominees for

deanships due to various reasons, such as factions and conflicts in the College.


UP Mindanao

1. On the Deanship of the College of Science and Mathematics (CSM)


1. President Pascual explained that the Board generally gives preference to giving another

term to the incumbent unless there are strong reasons why his or her term should not be

extended. In the case of the College of Science and Mathematics wherein the incumbent

is one of the nominees, the reasons why the incumbent should not have a second term

were not clear.

2. Student Regent Manuel informed the Board that his office received two (2) sets of reports

on the deanship of CSM—the report forwarded by UP Mindanao Chancellor Sylvia

Concepcion and the another report forwarded by student councils and leaders of UP

Mindanao. There were separate reports because the search committee encountered

problems in deciding how the search process must be conducted. The second report was

apparently made by some of the members of the committee who did not agree with how

the first report was made.

3. President Pascual confirmed that there were indeed two (2) separate reports from the

committee—one from the chair of the search committee and other from four (4) other

members of the committee. He added that it was already the second search process for

the CSM deanship. There was no external search committee the first time and the search

was purely an internal action of the college.

4. Faculty Regent Padilla said that when the first search process was conducted, the

incumbent Dean was not made aware that there was already a body in the college that

decided that she was going to be replaced. This was why the Board deferred its action

then and asked the Chancellor to create an external search committee.

5. President Pascual suggested to defer action on the deanship and to send it back to the

Chancellor to exert her leadership in the campus. Otherwise, the President will organize

an external search committee.

6. Faculty Regent Padilla concurred with the suggestion of the President and commented

that the search process should be more neutral and more collegial in approach.

Board Action: DEFERRED. The Board decided to revert the

matter to the UP Mindanao Chancellor to

constitute another search.

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UP Cebu

Appointed Acting Chancellor LIZA D. CORRO as Chancellor, UP Cebu, effective 24

November 2016 until 3 December 2018

Entitlements:


- P 11,000.00/month RA

- P 11,000.00/month TA

- 12 units Academic Load Credit


1. President Pascual explained that the re-designation of Acting Chancellor Liza Corro as a full-

fledged Chancellor of UP Cebu was an offshoot of the Board’s decision at its last meeting to

upgrade the status of UP Cebu from a Constituent College into a Constituent University.

2. On another note and as a matter of diligence, Regent Farolan put on record that all approvals,

especially pertaining to the appointments of personnel in the government and civil service,

should be subject to existing rules, regulations and laws.


A. Proposal of the Office of the Vice President for Public Affairs for the establishment of the

Gawad Pangulo: Award for Excellence in Public Service

Background:

The award aims to recognize outstanding public service programs/projects of the various units

of the UP System. It aims to enhance the visibility of the university's public service initiatives,

advocate professionalism in the implementation of these initiatives, and promote best and

innovative practices for dissemination, support, and replication for the greater use and benefit to

UP's various stakeholders.

The award is anchored on the University's mandate "to lead as a public service university by

providing various forms of community, public, and volunteer service, as well as scholarly and

technical assistance to the government, the private sector, and civil society while maintaining its

standard of excellence"

Features:

To qualify for nomination, the public service initiatives should be attached to or based in a

UP Constituent Unit, or a collaboration of UP CUs. The project or program is acknowledged and

recognized as connected to or part of the work of UP CUs or of their faculty and/or research,

extension and professional staff (REPS). Initiatives that are connected to or attached to a UP CU

ACADEMIC MATTERS

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are not eligible for the Award. The awards recognize projects or initiatives instead of individuals

and the initiatives should fall under the clusters.

Funding:

For the first year of implementation of the award, the President is authorized to approve its

budget, subject to review and evaluation by the Office of the Vice President for Planning and

Finance (OVPPF)


1. Vice President Co explained the aims of the “Gawad Pangulo: Award for Excellence in

Public Service.” A committee was created to be able to look into the achievements of each

of the nominees and validate the conduct of nominated programs or projects.

In consonance with the proposal is a request for approval by the Board of the funding

requirement for the award. Her office already coordinated with the Office of the Vice

President for Finance on the matter.

2. President Pascual said that a formal approval of the award by the Board is required for

purposes of complying with the COA (Commission on Audit) rules so that the monetary

award will also be tax-free. He said that there are more or less 30 projects from all CUs that

are vying for five (5) awards. Faculty Regent Padilla was proud that there were three (3)

projects nominated from UP Visayas, including the health leadership program for Mayors

and Municipal Health Officers (MHOs).

3. Vice President Florendo clarified that that the Board previously approved the concept when

it approved the Gawad Pangulo awards for five (5) awards and five (5) categories. The

proposal was to formally name the award “Gawad Pangulo: For Excellence in Public

Service”, make it official and to approve the funding requirement.

4. Staff Regent Mejia inquired whether the administrative staff may also be nominated because

he noticed in the proposal that the REPS (Research, Extension and Professional Staff) are

included. Vice President Co assured the Staff Regent that the award shall recognize projects

or initiatives, instead of individuals, so it shall be a team effort that includes administrative

support.

5. Regent Farolan reiterated that there should be a provision in the resolution for approval of the

Board that all resources to be used in the project must be subject to all existing government

accounting and auditing laws, rules and regulations. This is to ensure the protection of the

Board from any legal suit.

6. Secretary De Las Llagas requested that the Vice Presidents should include the suggestion of

Regent Farolan in the documents that they will submit to the Board for approval.

7. Chair Licuanan requested Regent Farolan to provide the language for the condition so that it

will be made part of the minutes and all Board resolutions.


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B. Proposal for the gradual adjustment in the age requirement for Kindergarten applicants

starting AY 2017-2018

At present, the age requirement for new Kindergarten students is in adherence to the

Board of Regents’ recommendation that “they should preferably be 5 ½ to 6 ½ years old at the

time of enrolment”. However, in the K-12 Curriculum, following Republic Act 10157

(Kindergarten Education Act, 2012), Kindergarten education becomes a “one-year preparatory

education for children at least 5 years old as a prerequisite for Grade 1”. Added to this is the fact

that “the recent academic calendar shift from June-April to August-June has resulted to a wide

age gap among students in the batch”.

Current Admission Policy Proposal

Kindergarten applicants should preferably be 5 ½

to 6 ½ years old at the time of enrolment

Kindergarten applicants should be 5 to 6

years old by August


1. President Pascual said that the adjustment in the age requirement for admission in the

kindergarten has to be made by the UP Integrated School (UPIS) as result of the K-12

program.

2. The proposal is to change the age range for kindergarten applicants from 5 ½ to 6 ½ years

old by the time of enrolment to 5 to 6 years old by August, which is the start of school year of

the UPIS.


A. Proposed Enhanced UP Hospitalization Programme (UP eHOPE)

The benefits under the proposed eHOPE:

The proposed eHOPE shall provide financial assistance for hospitalization expenses

incurred during confinement up to an accumulated maximum amount of PhP80,000 per year. The

eHOPE shall also provide financial assistance for medicines related to the covered confinement

and prescribed upon discharge of the employee in the maximum aggregate amount of PhP10,000

per year.

The proposed enhancement of benefit for hospitalization is significant. To illustrate, if the

claims of an employee under eHOPE would result in the maximum amount of PhP80,000 being

partially or fully used up during the year, the available maximum amount for hospitalization

assistance will be restored to PhP80,000 again at the beginning of the following year, and so on

for each successive year of service of the employee. Thus, in the unlikely event that the

employee’s accumulated claims would amount to PhP80,000 during each year of service for 20

years, his or her hospitalization benefits could reach a total PhP1,600,000. In contrast, FAPHE

would only provide a one time total of PhP200,000.

FISCAL MATTERS

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The other enhanced benefit is the additional PhP10,000 maximum per year for medicines

related to the covered confinement and prescribed upon discharge of the employee.

Funding of the eHOPE benefits shall be shared by the UP System Administration (70%)

and the concerned CU (30%). Under FAPHE, the CU bears the funding fully.

Covered hospitalization expenses

The following hospitalization expenses incurred during confinement shall be covered

under eHOPE:

a. Medical / diagnostic procedures such as ultrasound, MRI, X-ray, CT scan, biopsy,

mammography, echocardiography, angiogram, blood chemistry, and other laboratory

examinations.

b. Prescribed drugs and medicines in accordance with the Generics law.

c. Professional fees of Philhealth accredited physicians and specialists up to amounts

based on the Relative Value Unit (RVU) set by Philhealtn for specific medical cases.

d. Room and board for the duration of the confinement.

Excluded from coverage under eHOPE are hospitalization expenses for confinement

related to cosmetic surgery, self-inflicted injury and illness, and annual medical/ physical

examination.

Partnerships through agreements with the nearest government and private hospitals shall

be initiated by each of the Constituent Universities (CUs), to include a “no cash-out” arrangement

for the patient.

The financial assistance under eHOPE shall be granted net of the medical expenses

covered by Philhealth and other private medical health card benefits. Philhealth and private

medical health card benefits shall be exhausted first before claims are accepted under eHOPE.

Eligible employees

Eligible personnel for financial assistance under eHOPE shall be the following:

1. regular permanent faculty members, full-time or part-time. [enhanced by the inclusion

of part-time faculty members]

2. full-time faculty members who are not tenured provided they have rendered at least

one (1) year of continuous service in the University.

3. permanent REPS and administrative staff.

4. UP contractuals and casuals (including faculty, REPS, and administrative staff) who

have rendered at least one (1) year of continuous service to the University, have an

employer-employee relation with the University, and whose salaries are salaries are

paid out of the Personnel Services (PS) allocations to UP in the General

Appropriations Act (GAA).

All claimants to be eligible must be in active service in UP at the time of the claim. Part-

time faculty members shall be entitled to reduced benefits in proportion to the extent of their

service to the University.

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Effectivity:

Approval of the Board of Regents is requested for the enhanced Hospitalization

Programme (eHOPE), as presented in this proposal, to replace the existing Financial Assistance

Program for Hospitalization Expenses (FAPHE), effective 1 January 2017. The Board is also

requested to authorize the President to issue further implementation guidelines, as necessary.


1. President Pascual briefly explained that the enhanced UP Hospitalization Programme

(eHOPE) is an enhancement of the existing Financial Assistance Program for Hospitalization

Expenses (FAPHE) program which was approved by the Board in 2010. The FAPHE

provides “P200,000 accumulated maximum amount per employee for cases of hospitalization

occurring within his/her years of active service.” But there are provisions under the FAPHE

program on who are eligible in terms of UP personnel and what type of expenses are

acceptable for reimbursement.

2. Based on a study that was conducted by a committee composed of statisticians and actuarial

experts from the School of Statistics, the University will maintain its medical insurance that

will cover hospitalization expenses but will adopt some enhancements.

3. President Pascual emphasized that while it would seem that the proposal would reduce the

health benefit from PhP200,000 to PhP80,000.00, he stressed that the existing PhP200,000

limit is the only amount committed by the University for the entire duration of service of a

UP employee, whereas in the new proposal, it will be an annual limit of PhP80,000.

4. He further stressed that the funding of the eHOPE will be sourced from the income generating

projects of the University, particularly the UP Town Center. He also said that most of the

things covered by hospitalization expenses have not changed except the use of the Relative

Value Unit (RVU) set by the PhilHealth for specific medical cases. This is important to make

the benefits more financially viable and to avoid uncontrolled setting of professional fees by

private doctors. Another change was the addition of self-inflicted injury and illness to the list

of medical procedures NOT covered under eHOPE.

5. With regard to eligible employees under eHOPE, President Pascual highlighted the inclusion

of the part-time faculty members in the coverage and their benefit will be proportionate to the

extent of their service to the University. The other significant change from the FAPHE rules

to eHOPE is the reduction in the required years of service for full-time faculty members who

are not yet tenured to avail of the benefit from five (5) years to just one (1) year of service.

The same reduction in the prior service requirement will apply to UP contractuals and casuals,

provided that there exists an employer-employee relationship with the University and their

salaries are paid out of the personnel services allocations to UP in the General Appropriations

Act. All claimants, to be eligible, must be in active service in UP at the time of claim.

6. Staff Regent Mejia thanked the President and his administration for continuously looking for

ways on how to provide additional benefits to UP employees. With respect to the eHOPE, he

inquired whether it would have the same committee as the FAPHE because he would suggest

including a union representative in that committee. President Pascual said that committees

will be part of the implementing guidelines to be drafted later. He requested Vice President

Amante to note the suggestion of the Staff Regent.

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7. Staff Regent Mejia wanted clarification on whether the UP Manila and PGH Health Insurance

in the amount of PhP100,000 would be maintained with the institution of eHOPE. President

Pascual clarified that the eHOPE shall replace the Health Insurance Scheme of UP Manila

and PGH as specified during its approval. However, it will be up to UP Manila and PGH

administration whether they would want to provide the PhP200,000 to be funded fully by

them.

8. With respect to other scenarios mentioned by the Staff Regent, President Pascual said that the

UP System will treat these on a case-by-case basis, depending on the circumstances.

9. Regent Jimenez noted that the proposed eHOPE would greatly benefit the UP contractuals

and casuals but he asked how many are there in the entire System. President Pascual said that

there are about 2,000 contractuals in UP. For the information of the Board, he explained that

there are two (2) types of contractuals, the UP contractuals or UP casuals and the job orders.

The UP contractuals are treated as employees because they have employee-employer relations

with UP and their salaries are being paid out of GAA. UP casuals are project-based and have

no employee-employer relations with UP.

10. Regent Jimenez said that the Department of Labor and Employment (DOLE) has yet to

release the guidelines on contractualization. The DOLE is having difficulty balancing of

contractuals and employers because contractuals are often deemed necessary, but the general

policy is towards regularization.

11. Vice President Florendo explained that the plantilla items given to the University have

remained fixed decades ago but the programs and activities of the University have increased

tremendously throughout the years.

12. Regent Farolan raised three (3) points—the first point was about the inclusion of contractuals

without employer-employee relationships with UP in the eHOPE coverage. Having worked

for the University for almost six (6) years under a contract, he empathized with the

contractuals who are serving the University under different circumstances.

The second point was about reviewing the plantilla items in the University to be independent

from the government by virtue of the RA 9500 (UP Charter of 2008). Based on the UP

Charter, the University is free and autonomous to implement its own position, classification,

and salary system not covered by the Salary Standardization Law (SSL). Maybe it is an

opportune time to really look at that interpretation of the RA 9500 to allow the University to

help its employees and constituents, including those without employee-employer relations

with UP; but, at the same time recognizing the possible downside or cost of such

independence and the preparations needed for it.

The third point was about the University’s role as the national university and as a public

service university to be able to help the national government solve the “end of contract

(endo)” system. The DOLE is currently facing challenges on how to deal with the

commitment to end the “endo” practice. If the University can find a way to end its own

contractualization problem, then it can serve as a template by which other government

agencies and organizations can benchmark with.

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13. President Pascual thanked Regent Farolan for his thoughtful suggestions and assured him that

all the points raised have already been considered from the very first year of his presidency.

He said that initially UP was not included in the salary increases provided for under the SSLs

but he and his team exerted extra effort in ensuring that there is a special provision in the

GAA that includes UP in the SSL. Without this, UP will not be able to give the salary

increases to its employees.

14. For the University to be able to set its own standards for salaries or create its own position

classifications, it should have a good source of funding. However, unlike other revenue

generating government-owned and controlled corporations (GOCCs), the University cannot

afford to have this kind of financial independence.

15. President Pascual informed the body that the University has already taken a number of steps

to reduce the number of contractuals in UP. The first was the regularization of more than a

thousand contractuals. The University gives preference to UP contractuals every time that a

vacancy is created, provided that the minimum qualifications are met. The approval of the

enhanced Service Recognition Pay (eSRP), which has relaxed the old rules so that employees

who are taking optional retirement at age 60 may now avail the SRP benefit equivalent to ten

(10) days salary for every year of service. This early retirement process and the vacancies that

will be created can be made available to UP and other contractuals. The most recent action

was the approval by the Board of the standardization of the pay of contractuals to align it with

the salary grades available to regular employees. In addition, the University will also be

proposing reclassifications and regularization for consideration of the Board in future

meetings.


B. Year-end grocery allowance for FY 2016 in the amount of PhP4,500 for each qualified

faculty and staff

In the spirit of the season, the allowance will provide support to the faculty and staff who

may be having additional pressures of year-end spending for the holidays.

The year-end grocery allowance is provided for in the new Collective Negotiations

Agreement (CNA) with All UP Workers Union (AUPWU) and the All UP Academic Employees

Union (AUPAEU).


Vice President Amante explained that the year-end grocery allowance is an annual benefit

given to all qualified UP employees. This is part of the collective negotiation agreement (CNA)

with the workers and academic employees unions in the University.


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C. Proposed University Royalty Sharing Rules

Section 2 Article 8 ("Common Provisions") of the Revised Intellectual Property Rights

(IPR) Policy of the University of the Philippines System states that the University shall:

Assign l00% of the first two hundred thousand pesos (or less) of the royalties to the

author(s), inventor(s), or creator(s).

At least 40% of the royalties shall be given to the author(s), inventor(s), or creator(s).

25% of the remaining royalties shall go to the UP System. 75% of the remaining

royalties shall go to the UP Constituent University without prejudice to such policies or

arrangement that the constituent university may have with respect to sharing its

allocation of the net income with the department/s or unit/s from which the intellectual

property originated.

Section 18 of Republic Act 10055 or the Technology Transfer Act of 2009 also states the

use of University royalties as income and revolving fund:

“Section 18. Use of Income and Revolving Fund-Public RDls undertaking

technology transfer shall be vested with the authority to use its share of the

revenues derived from commercialization of lP generated from R&D funded

by GFAs. All income generated from commercialization of lPs and/or lPRs

from R&D funded by public funds shall be constituted as a revolving fund for

use of the RDl undertaking technology transfer, deposited in an authorized

government depository bank subject to accounting and auditing rules and

regulations: Provided, That said income shall be used to defray intellectual

property management costs and expenses and to fund R&D, science and

technology capability building and technology transfer activities, including

operation of technology licensing offices: Provided, further, that no amount

of said income shall be used for payment of salaries and other allowances.”

The TTBDO proposes this Intellectual Property (IP) Sharing Guidelines to create a fair and

systematic way of distributing royalties, and to facilitate research collaborations. These shall

cover the following:

a. Internal sharing Agreement within the Constituent University

b. Sharing Agreement for Research collaborations between and among Multiple

Constituent Universities


1. President Pascual reiterated the provisions mentioned above related to Section 2, Article 8 of

the Revised Intellectual Property Rights (IPR) Policy of the University of the Philippines

System.

2. The proposed University Royalty Sharing Rules submitted by the Technology Transfer and

Business Development Office (TTBDO) will ensure a fair and systematic way of distributing

IPR earnings or royalties among the various stakeholders, namely: the authors, investors,

inventors or creators on one hand, the Constituent University on the other, and the UP System

as another stake holder.

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3. Chair Licuanan asked if the proposal has gone through a consultation process with the CUs

and other stakeholders. President Pascual said that the proposal was the result of the

discussions/consultations with the CUs. The proposal was also reviewed by the Office of the

Vice President for Legal Affairs.

4. Regent Jimenez inquired about the types of work where the University earns royalty from and

how much. President Pascual said that the University is expecting a big amount of royalties

from different research work and innovations of UP faculty (e.g., dengue diagnostic kit,

lagundi capsules and syrup).

5. President Pascual said that, in the past, the royalty arrangement was not covered by the

revised IPR policy. The framing of the proposal was benchmarked with other Universities

abroad.

6. Regent Farolan asked whether the University also benchmarked with the local universities.

President Pascual believes that the University is the pioneer on IPR sharing since no other

university has been very active in commercialization of intellectual property rights.

7. Regent Farolan said that there should be a caveat on the use of the funds for researches.

President Pascual explained that based on discussions with other Presidents of foreign

universities, the author/inventor/creator is the one who benefits personally from IPR share,

whereas the CU or the UP System will plow back its earnings to more researches. Nobody

within UP will benefit on a personal level except the creators, the authors, or the inventors.

The University gets a share since the research will use University time and resources.

8. Regent Farolan called the attention of the body to Section 18 of the revised IPR policy the

use of income and Revolving Fund. It has a new provision, to wit:

“That said income shall be used to defray intellectual property

management costs and expenses and to fund R&D, science and

technology capability building, and technology transfer activities,

including operation of technology licensing office.”

He said that support for the inventors was already covered in that provision and that there is

a possibility of using a portion of that fund for a system of scholarship.

9. President Pascual said that the University is trying to dedicate funds generated from research

to further enhance its research programs and any excesses can be used for other programs

such as scholarships.

10. Regent Farolan said that his framework was to make the use of funds openly and not limit it

to the ones mentioned above so that the University can use it for other programs, activities,

and projects in the future. President Pascual said that the Board of Regents can always redirect

the use of funds.


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D. Request of the Office of the Vice President for Academic Affairs (OVPAA) that the project

expenditures for semi-expendable property be charged to the Maintenance and Other

Operating Expenses (MOOE) budget and that the corresponding amount of the project’s

Equipment Outlay (EO) budget be transferred to the project’s MOOE budget

COA Circular No. 2016-007 dated 20 July 2016 stating that all semi-expendable items

costing P15,000 or below will be funded under MOOE.


1. Vice President Florendo explained that the proposal of the Office of the Vice President for

Academic Affairs (OVPAA) was in compliance with a COA ruling that all semi-expendable

items costing PhP15,000 or below should be funded under the Maintenance and Other

Operating Expenses (MOOE) budget. Since the budget for such project items was previously

approved by the Board under Equipment Outlay (EO), the OVPAA was requesting that the

corresponding EO budget be transferred to the project’s MOOE budget.

2. Chair Licuanan said that in some universities, like the University of California Berkeley,

computers and laptops are considered disposable items and not as equipment.


E. Reprogramming of the UP System Administration's unexpended balances of prior years'

obligations in the amount of TWENTY FOUR MILLION FOUR HUNDRED SIXTEEN

THOUSAND TWENTY FOUR PESOS ONLY (PHP24,416,024), as certified available by

the System Budget and System Accounting Offices

This amount shall be used to fund the following projects:

Unit Project Title Equipment

Outlay

Capital Outlay Grand Total

UP Diliman –

College of Social

Work and

Community

Development

Structural

Retrofitting of

Bulwagang

Tandang Sora

(BTS) Wing

(Faculty Rooms,

Library and BTS

Building

PHP12,766,024 PHP12,766,024

UP Diliman –

University

Health Service

Modernization of

various

equipment of the

University Health

Service in UP

Diliman (i.e.,

Ultrasound

machine,

Hematology

Analyser, Urine

PHP11,650,000 PHP11,650,000

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Flowcytometer,

Laboratory

Centrifuge,

Dental Chairs)

TOTAL PHP11,650,000 PHP12,766,024 PHP24,416,024

The retrofitting work of the BTS wing is urgently needed to bring most of the beams and

columns of the second and third floors of the BTS wing compliant with current Structure

Code Standards. The BTS of CSWCD is host to many academic and social development

functions fulfilling the College's academic and public service mandate within and outside the

University.

The procurement of various equipment for the University Health Service is primarily to

replace obsolete units.

The validity of the allotted budget for this project will end after two (2) years upon

approval by the Board of Regents, at which point any unexpended balances shall revert back

to the general UPSA Reprogrammed Funds for Capital Outlay/ Equipment Outlay.

It is understood that any disbursements that will be made against this fund shall be

subject to the usual accounting and auditing rules and regulations.


F. Financial details required by a special project between the University of the Philippines and

the Office of the Presidential Adviser on the Peace Process (OPAPP) on the Comprehensive

Agreement on the Socio-Economic Reforms (CASER) between the Government of the

Republic of the Philippines (GRP) and the CPP/NDF/NPA

In pursuit of the partnership between UP and OPAPP, a budget is being requested to tap

UP faculty to write specific chapters of the proposed peace agreement and hire editors to facilitate

the editing and consolidation of written outputs. They will also be responsible for the coordination

of workshops and will provide assistance to the writers in the sourcing of key documents and

other relevant sources.


1. President Pascual explained that the Memorandum of Understanding (MOU) between the

University of the Philippines and the Office of the Presidential Adviser on the Peace Process

(OPAPP) involves the University’s commitment to flesh out the agreements being negotiated

between the government of the Republic of the Philippines (GRP) and the Communist Party

of the Philippines/New People's Army/National Democratic Front (CPP/NPA/NDF). The

negotiating groups have identified the major points to be agreed upon in Oslo, Norway.

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2. The University convened a team of UP faculty members to define the terms of the agreement.

The approval of the Board on the creation of the Team will allow the University to pay

honorarium for these faculty members.

3. Vice President Edna Co said that each of the UP experts will be given a one-time payment of

PhP100,000.00 for drafting the terms of agreement for the OPAPP. The team is composed of

faculty members and technical editors who will together to complete the work. Some (others

still to be identified) of the UP experts tapped for the project are the following:

a) Prof. Oscar Zamora, former Vice Chancellor for Academic Affairs, UP Los Baños and

a retired professor, who will be working on Agrarian Reform and Rural Development;

b) Prof. Rene Ofreneo, former Dean of SOLAIR and former Undersecretary of DOLE,

who will work on Rights of the Working People and Livelihoods and also on Improved

Human Resource Capacities and Choices;

c) Prof. Antonio La Viña, who will work on Peaceful and Resilient Communities and on

Environmental Protection, Rehabilitation, and Compensation;

d) Professor Emeritus Carol Sobritchea, former Dean of the UP Asian Center and former

Director of UCWS, who will work on Gender Equality and Representation and on

Indigenous People Rights. She will also work together with Prof. Rene Ofreneo on

Social Services;

e) Professor Emeritus Epictetus Patalinghug, who will work on Foreign Economic and

Trade Relations and also on Monetary and Fiscal Policies;

f) Prof. Jose Tabbada, who will work on Sustainable Living Income, and

g) Former Lecturer Filomeno Sta. Ana III, who will work on National Industrialization

and Economic Development.

4. Regent Jimenez asked whether the proposed budget would be enough for a project as big as

the peace process for the country. President Pascual said that UP is paying the experts using

the market rates. The proposed budget from the University amounts to about PhP1 million to

cover other additional expenses but there will also be counterpart funding from the OPAPP.

5. Regent Farolan expressed his concern regarding any legal implications of his approval on any

matter related to the project as he would be one of the beneficiaries of the project being a part

of a sub-committee helping with the GRP panel.

6. President Pascual said that the work done by the team will still go through a process of

consultations with the concerned departments of the government.

7. Vice President Co said that coverage assigned to UP will be on the Comprehensive

Agreement on the Socio Economic Reforms (CASER).


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G. Reprogramming of SEVENTY MILLION PESOS ONLY (PhP70,000,000) representing UP

System Administration's unexpended balances of prior years' obligations from the General

Fund, as certified available by the System Budget and Accounting Offices, for the following

expense classification:

Project Title Amount

Capital Outlay (CO)/Equipment Outlay (EO) for

projects under the President's Strategic Initiatives

PHP70,000,000

TOTAL PHP70,000,000

It is understood that any disbursements that will be made against this fund shall be subject

to the usual accounting, auditing and procurement rules and regulations.


H. Re-alignment of U.P. Diliman Law Complex Revolving Fund Budget, from Capital Outlay

to Equipment Outlay, in the amount of SIX MILLION PESOS ONLY (PHP6,000,000.00)

as certified available by the Diliman Budget Office, to fund the following:

1. Purchase of 4 motor vehicles;

2. Purchase of Office Equipment, Furniture and Fixture of Office of Legal Aid (OLA)

Clinic and UP Law BGC Campus.

The purchase of motor vehicles is needed for the 14th Asian Law Institute (ASLl)

event to be held in 2017 as well as to provide transportation service for the officials and staff of

the Office of Legal Aid Clinic and BGC Campus, now that these are already in their initial stage

of operation.

It is understood that disbursements from this fund shall be subject to the usual accounting

and auditing rules and regulations.


I. Reprogramming of UP Manila-PGH’s unexpended balances from General and Revolving

Funds in the amount of ONE HUNDRED SEVEN MILLION EIGHT HUNDRED

EIGHTY THREE THOUSAND FOUR HUNDRED SIXTY SEVEN PESOS & 18/100

(P107,883,467.18), duly certified as available by the UPM-PGH Chief Accountant

The amount will be used for the following purposes:

Personal Services 29,000,000.00

Commutation of Leave Credits of Medical Officers

(in accordance with CSC and DBM rules on Monetization)

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Maintenance & other Operating Expenses 68,883,476.18

Training/Research Grant for the Overseas Oral

Presentation of PGH Residents/Consultants,

PGH Medical Assistance Fund & Consultancy Fees

for Infrastructure/Civil Works/Drafting of Plan/Manpower

Equipment Outlay 10,000,000.00

Repair /Renovation of Various Buildings (Dorms 3 & 5)

TOTAL PHP107,883,467.18

It is understood that disbursements from this fund shall be subject to the usual accounting

and auditing rules and regulations.


J. Reprogramming of UP Cebu’s unexpended balances of prior years from the Revolving

Fund in the amount of SIX MILLION FIVE HUNDRED EIGHTY SIX THOUSAND

THREE HUNDRED TWENTY ONE PESOS AND 51/100 (PHP6,586,321.51), certified as

available by the Accounting and Budget Offices for the following purposes:

Personal Services PHP1,425,772.41

To pay for personal benefits including Financial

Assistance Program for Hospitalization Expenses

(FAPHE) of personnel, honoraria and other PS benefits

Maintenance & other Operating Expenses (MOOE) 1,910,549.10

To augment MOOE needs including

Payment for utilities and security services

Equipment Outlay 3,250,000.00

To acquire vehicles

TOTAL PHP6,586,321.51

lt is understood that the disbursements from this reprogrammed funds shall be subject to

the usual accounting and auditing laws, rules and regulations.


K. Programming of UP Cebu’s Excess Income from the Revolving Fund in the Amount of

THREE MILLION TWO HUNDRED SIXTY FIVE THOUSAND SIXTEEN PESOS AND

22/100 (PHP3,265,016.22) certified as available by the Accounting and Budget Offices for

the following purposes:

Maintenance & other Operating Expenses (MOOE) PHP3,265,016.22

To augment MOOE needs including Expenses for the

following:

Security Services

Janitorial Services

PHP2,788,084.52

476,931.70

TOTAL PHP3,265,016.22

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lt is understood that the disbursements from this programmed funds shall be subject to the

usual accounting and auditing laws, rules and regulations.


1. Regent Jimenez inquired why UP’s budget remain unexpended. President Pascual said that

funds are reprogrammed due to underutilization. By virtue of the fiscal autonomy granted the

University under the UP Charter, the University can keep and reprogram any unexpended

funds.

2. President Pascual explained that, the University is expected to build up its cash balance. This

is based on a provision under the UP Charter (Section 24 of RA 9500), which allows the

creation of an independent trust committee to manage the cash balances of the University and

to enable universal banks to be the fund managers.


L. License Agreement between the University of the Philippines and Global Max Services Pte.

Ltd. (Licensee)

Grant of License: The University grants the Licensee a non-exclusive, non-transferrable

license to use the” Masaklaw na Panukat ng Loob” (MAPA) solely as a personality test for

personality profiling of Users determined by the Licensee’s organization.

Amount: The Licensee shall pay to the University the following fees within thirty (30) days

from the beginning of each Use Period:

PHP39,000.00 upfront licensing fees

PHP390,000.00 for the use and administration of MAPA to 3,900 or less Users in

each License Period

Duration: Shall commence on the Effective Date and shall continue in full force and effect

for the period of three (3) years


M. Deed of Donation between the University of the Philippines (Donee) and Victory Liner,

Inc.(Donor)

Victory Liner, Inc. shall donate the amount of Two Million Five Hundred Thousand and

00/100 (PHP2,500,000.00) to the UP Bonifacio Global City (UP BGC). UP shall manage and

administer the donation for the intended purpose, which shall include support for the

infrastructure, operational, logistical and maintenance requirements of the UP BGC.


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N. Deed of Donation between the University of the Philippines (Donee) and DATEM,

Inc.(Donor)

Donation: Backfill materials with total volume of 26,816.68 cubic meters including transport and

delivery to the UP Diliman Football Field Project Site

Amount: PhP2,416,668.66


O. Memorandum of Agreement and Deed of Donation between the University of the

Philippines and the New Golden City Builders and Development, Corp. (NGCBDC)

(Donor)

Project: Development and construction of the UP Diliman College Architecture Auditorium

to be situated at UP Arki Complex, I. delos Reyes Street, UP Diliman Campus,

Quezon City

Donation: UP Diliman College of Architecture Auditorium building and facilities will be named

the “BENITO SY POW AUDITORIUM”


1. Student Regent Manuel inquired about the background of Mr. Benito Sy Pow because he

wanted to make sure that buildings in UP that would be named after people would be those

possessing a good reputation.

2. President Pascual said that donors are very eager to contribute to the development of the

College of Architecture, particularly the completion of the building that has been started

before but was not completed. He assured the Board that the guidelines on naming rights are

being followed by the University.


P. Request of the College of Home Economics, UP Diliman for Authority to Purchase One (1)

Catering Van for use of the College of Home Economics Tearoom and the students of HRIM

111 Catering Class

The Department of Hotel, Restaurant and Institution Management (DHRIM) would like to

request permission to buy one (1) catering van for use of the College of Home Economics

Tearoom and the students of HRIM 111 Catering Class.

Presently, the College of Home Economics (CHE) has only one working vehicle—a Toyota

Tamaraw FX- shared by five departments. However, the CHE van is not configured to transport

food.

The purchase of this new vehicle is academically relevant since it will ensure that the

students can practice proper transport of food. It will also be more cost efficient for the students

since they no longer have to rent a separate vehicle should they have catering clients outside of

the campus.

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The purchase of the new vehicle will be cost efficient for HRIM students and is envisioned

to increase productivity as well as enlarge the market that could be serviced through catering

functions. The vehicle will also allow the Tearoom, another HRIM laboratory, to greatly improve

the speed and quality of delivery of services thereby enhancing service to the U.P. community.


Q. On the request of All UP Workers Union to grant a year-end benefit for all qualified UP

employees in the amount of PhP20,000


1. Staff Regent Mejia asked if the Board can consider the request of the All UP Workers Union

to grant a year-end benefit to all qualified UP employees.

2. President Pascual said that he already gave an indication that should the UP System

administration consider granting the request, it will not be for December but for January

because his team will still look into the feasibility of funding.

Board Action: NOTED

A. Proposed reclassification of positions for the Office of the President (OP)

The Office of the President (OP) is requesting for a reclassification in order to create four

(4) positions direly needed. This is consistent with the OP's 2-year staffing plan which was

approved on 18 July 2016. The work demands on the staff of the Office of the President have

increased considerably in recent years and there is a need for higher level positions to be filled

up with people capable of meeting such big demands.

The request if granted, will significantly support the efficient and effective delivery of the

OP's mandated services.

ADMINISTRATIVE MATTERS

NOTE: The Board gave an omnibus approval for item nos. E-J, L-N, and no. P under

FISCAL MATTERS.

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1. Staff Regent Mejia noted in the proposal that two (2) REPS items were included in the items

to be reclassified into administrative positions. He has no objections to the reclassification

except to change the two (2) REPS items with Administrative Staff items since the items

being reclassified are Administrative Staff items. Besides, he said that there is a need for

REPS items in the University.

2. Vice President Florendo will look into the matter to address the request of the Staff Regent.

Board Action: APPROVED provided that the two (2) plantilla

items for REPS be replaced with two (2)

Administrative Staff items

B. Proposal of UP Open University for reclassification of positions from Salary Grades 18 &

19 to Salary Grade 24 of the five (5) unit heads of the finance and administrative offices,

namely: Accounting Office, Budget Office, Cash Office, Human Resources and

Development Office, and Supply and Property Management Office

UPOU is requesting for the reclassification of positions to Salary Grade 24 of the five

heads of unit of the finance and administrative offices of the UP Open University, namely,

Accounting Office, Budget Office, Cash Office, Human Resources Development Office, and

Supply and Property Management Office.

The said offices are the key departments currently handling the finance and administrative

operations of UPOU. The reclassification, if approved, will enable UPOU to receive entitlements

for Representation and Transportation Allowances (RATA) under DBM Circular 548 dated 15

May 2013.

UPOU shall utilize its appropriated Personal Services (PS) Lump sum to augment the

difference in rates between the present and the proposed Salary Grades, in accordance with the

DBM Circular Letter No. 2004.7 dated 25 March 2004 giving "Budget and Management

Flexibilities to State Universities and Colleges".


C. Request for temporary waiver of Faculty Tenure Rules in favor of the following:

UP Los Baños

Asst. Prof. MERIAM B. CAUTIVER, Assistant Professor 1, College of Veterinary Medicine,

effective 01 January 2017 until 31 July 2017

Asst. Prof. AILEEN MAY P. MIJARES, Assistant Professor 1, College of Arts and Sciences,

effective 1 January 2017 until 31 July 2017


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D. Appointment of Faculty

Note: These proposed appointments have gone through the standard University peer review process from the

Department to the College, the Constituent Universities concerned, and the University System. In cases where

there was doubt about the process followed or about the fairness of the recommendations, the papers were

returned to the unit concerned for review and recommendation.

D.1 Transfer to Permanent Status

UP Diliman

Asst. Prof. ABIGAIL THEA O. CANUTO, Assistant Professor 1, College of Education,

effective 24 November 2016

Asst. Prof. ROGELIO ALICOR L. PANAO, Assistant Professor 3, College of Social

Sciences and Philosophy, effective 24 November 2016

Asst. Prof. JULIANA JANET M. PUZON, Assistant Professor 6, College of Science,


Asst. Prof. CHARLOTTE JUSTINE D. SICAT, Assistant Professor 3, Cesar E.A. Virata

School of Business, effective 24 November 2016

Asst. Prof. MAGDALENO R. VASQUEZ, Jr., Assistant Professor 4, College of Engineering,


Asst. Prof. ALETTA T. YÑIGUEZ, Assistant Professor 7, College of Science, effective 24

November 2016

UP Los Baños

Asst. Prof. JASON R. ALBIA, Assistant Professor 1, College of Arts and Sciences, effective

24 November 2016

Asst. Prof. JAN DANICA S. ASMA, Assistant Professor 1, College of Economics and

Management, effective 24 November 2016

Asst. Prof. NEIL JEROME A. EGARGUIN, Assistant Professor 1, College of Arts and

Sciences, effective 24 November 2016

Asst. Prof. EDUARDO O. JATULAN, Assistant Professor 1, College of Arts and Sciences,


Asst. Prof. MARK ANTHONY F. RABENA, Assistant Professor 1, College of Arts and


Asst. Prof. ALEXANDRA B. SANTOS-PUTUNGAN, Assistant Professor 1, College of Arts

and Sciences, effective 24 November 2016

UP Baguio

Asst. Prof. ADONIS RAMY L. ELUMBRE, Assistant Professor 1, College of Social


UP Cebu

Asst. Prof. RHENOZO C. BARTE, Assistant Professor 4, Business Management Cluster,


Asst. Prof. ROCHELLE HAIDEE D. YBAÑEZ, Assistant Professor 2, Science Cluster,



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The Board CONFIRMED the following:

A. Ad Interim Appointments of UP Cebu Officials

The following ad interim appointments were approved by the Board of Regents

following the approval by the Board of Regents of the elevation of UP Cebu into a Constituent

University on 27 October 2016.

Cluster Chairs to Acting Deans pending approval by BOR of their Deanship following

the terminal dates of the current term of the incumbent Cluster Chairs:

a. Dr. Jocelyn C. Pinzon – Acting Dean, College of Communication, Arts, and Design,

effective 27 October 2016 until 31 July 2017

b. Dr. Tiffany Adelaine G. Tan – Acting Dean, School of Management, effective 27

October 2016 until 31 December 2016

c. Dr. Jonnifer R. Sinogaya – Acting Dean, College of Science, effective 27 October

2016 until 2 July 2017

d. Prof. Ma. Rowena V. Mende – Acting Dean, College of Social Sciences, effective

27 October 2016 until 15 August 2017

e. Prof. May Christina G. Bugash – University Registrar, effective 27 October 2016

until 31 July 2017

Likewise, the following officials whose terms are at the discretion of the Chancellor:

a. Dr. Ritchelita P. Galapate – Vice Chancellor for Academic Affairs, effective 27

October 2016 to serve at the pleasure of the Chancellor

b. Dr. Leahlizbeth A. Sia – Vice Chancellor for Administration, effective 27 October

2016 to serve at the pleasure of the Chancellor

MATTERS SUBMITTED FOR CONFIRMATION BY THE BOARD

NOTE: The Board gave an omnibus approval for ADMINISTRATIVE MATTERS from

Item Nos. A-D, including sub-items.

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B. Agreements/Contracts

Note: These agreements have gone through the standard University processes from the Constituent

Universities (CUs) concerned and the University System. In cases where there were irregularities

in the processes, the documents were returned for review of or to exact compliance by the

concerned.

UNIT TITLE PROJECT / AMOUNT /

DURATION

UP

Diliman

1 Memorandum of Agreement

between the University of the

Philippines Diliman and the

Department of Trade and Industry-

Comprehensive Agrarian Reform

Program (DTI-CARP)

Project: Green Marketing and

Resiliency Course (GMRC)

Amount: DTI-CARP shall pay UP the

amount of PHP180,000.00

inclusive of 10% administrative

cost

Duration: Shall take effect for a period

of six (6) months upon signing of

the parties




Philippine Science High School

Consumers Cooperative

Project: Food Service Practicum, of

BS Community Nutrition students

of the College of Home Economics

(CHE)

Duration: Shall take effect

immediately upon signing of both

parties

Implementing unit: College of Home

Economics (CHE), UP Diliman

3 Memorandum of Agreement among

the University of the Philippines

Diliman, the Department of Trade

and Industry – National Capital

Regional Office (DTI-NCRO), and

the Department of Trade and

Industry-Competitiveness Bureau

(DTI CB)

Project: Monitoring and Evaluation of

the Business Permits and Licensing

System

Amount: PHP150,000.00 from DTI-

NCRO

Duration: 15 September 2016 until 15

November 2016

Implementing unit: Institute for Small

Scale Industries (ISSI), UP Diliman

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UP

Diliman



Philippines Diliman and the Home

Guaranty Corporation (HGC)

Project: Business Communication

Skills Seminar

Amount: HGC shall pay UP the

amount of PHP80,000.00 as

contract fee

Duration: Shall be effective for six (6)

months upon signing of the parties


Scale Industries (ISSI), UP Diliman




Department of Agriculture (DA)

Project: Business Counselors Course

Amount: DA shall pay UP the amount

of PHP160,000.00 as contract fee

Duration: Shall be effective upon

signing of the parties


Scale Industries, UP Diliman


(Renewal) between the University of

the Philippines Diliman and the

Home Guaranty Corporation (HGC)

Project: Business Communication

Skills

Amount: HGC shall pay UP the


Duration: Shall be effective for six (6)

months


Scale Industries, UP Diliman

7 Contract for Aircraft lease services


Philippines Diliman and Asian

Aerospace Corp.

Project: Aircraft lease services for

Airborne LiDAR Data Acquisition

for One Thousand One Hundred

Eighty Six (1186) Flying Hours for

the implementation of the Hazard

Mapping of the Philippines for

PHIL-LIDAR 1 Program

Amount: PHP49,988,000.00

Duration: Shall be deemed completed

upon achieving one thousand one

hundred eighty six (1186)

accomplished flying hours

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UP

Diliman

8 Memorandum of Understanding and

Memorandum of Agreement on

Student Exchange between the

University of the Philippines

Diliman and Hallym University

South Korea

Project: Academic cooperation and

exchange of students

Duration: Valid for a period of three

(3) years

Implementing unit: Office of the Vice

Chancellor for Academic Affairs

UP Diliman

9 Memorandum of Understanding

among the University of the

Philippines Diliman, the Technical

Assistance Movement People and

Environment, Inc., the Homeless

People’s Federation Philippines,

Inc., and the Linkbuild, Inc.

Project: Enhance the technical and

institutional capabilities of urban

poor federations and member

communities

Duration: Shall take effect upon

signing of the parties and shall be

valid and subsisting for a period of

three (3) years

Implementing unit: College of

Engineering, UP Diliman




Philippine Heart Center

Project: Food Service Practicum for

College of Home Economics

students

Duration: From July 2016 until

November 2017

Implementing unit: College of Home

Economics, UP Diliman

11 Memorandum of Understanding for

Academic Collaboration between

the University of the Philippines

Diliman and the National Graduate

Institute for Policy Studies (GRIPS)

Project: Academic collaboration

Duration: Will take effect from the

date signed by the representatives

of the parties and will remain valid

for a period of three (3) years

Implementing unit: National College

of Public Administration and

Governance




Department of Trade and Industry-

Region XI (DTI-XI)

Project: Small Business Counselors

Course

Amount: DTI-XI shall pay UP the


inclusive of 10% administrative

cost in favor of UP

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Duration: Shall be effective upon

signature of the parties


Scale Industries , UP Diliman

UP

Diliman



Philippines Diliman and Notre

Dame University (NDU)

Project: Academic research

cooperation

Duration: Valid for a period of two (2)

years

Implementing unit: College of Social

Sciences and Philosophy, College

of Arts and Letters, and Asian

Center, UP Diliman


On the Contract for Aircraft Lease Services between the University of the Philippines

Diliman and Asian Aerospace Corporation

1. Regent Farolan said his attention was caught on this contract because the amount is

PhP49,988,000.00. He asked whether all the necessary requirements and all the certifications

are in order, especially in the bidding process.

2. Regent Jimenez understood from the documents that bidding has been conducted.

3. Vice President Danny Uy explained that there was an existing rule that the Office of the

Chancellor has a limit signing authority of PhP50 million. So the amount was within the

signing authority of the Chancellor and therefore the processes are conducted at the level of

the Chancellor.

4. Regent Jimenez pointed out that based on submitted documents, a public bidding has been

conducted and there is a certification saying that aside from complying with the rules of

procurement, it has also complied with the University’s Delineation of Authority and it has

been accepted. The bid is effective once it is signed by the end user, which in this case is UP

Diliman. Thus, he agreed that this was just for the information of the Board.

5. Secretary De Las Llagas said that the Board has been confirming contracts even though they

fall under the delineated authority of the Board to the President or to the Chancellor.

6. President Pascual explained that when the Board approved the limits of approval of authority

of the President and the Chancellors, it was indicated in the proposal that the President’s or

the Chancellor’s decision in exercising the delegated authority will only be submitted to the

Board for information. He suggested to remind UP Diliman to update its forms to conform to

the increased approval ceilings.

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The Board NOTED the following:

A. Launching of the TVUP (Internet University of the Philippines Television) Project

The TVUP (Internet University of the Philippines Television) Project was launched on

24 November 2016 at the Executive House, UP Diliman.

B. Proposed Visual Identity Guidebook

The team led by Mr. Conrad Viriña and Asst. Prof. Marc San Valentin presented to the

Board of Regents the proposed Visual Identity Guidebook.


1. On the proposed UP ID, Staff Regent Mejia requested to include the home address of the

employees in the identification card (ID) template. This was one of several important

information being asked for by some government agencies such as the Pag-IBIG Fund. Chair

Licuanan said that the signature should be included as well.

2. Regent Jimenez asked the purpose of the black vertical strip on the ID template. According

to Asst. Prof. Valentin, it is the slot for the Universal Product Code or barcode for library use.

The barcode will access records such as borrowed books, overdue books, among others.

3. President Pascual suggested that the team coordinate with the IT people to be able to shift

from using a barcode to radio-frequency identification (RFID) which uses electromagnetic

fields to automatically identify tags attached to the object. Chair Licuanan said that the RFID

may be used for another ID apart from the UP ID for specific purposes (e.g., security access).

4. Student Regent Manuel also suggested having a uniform branding for student IDs across the

UP system because he noticed that IDs vary among the CUs.

5. Regent Jimenez noticed that the head of the eagle in the UP Logo does not really resemble

that of an eagle. Mr. Viriña said that the new UP logo used the Philippine Eagle as the

template, whereas before an American gold eagle was used.

6. President Pascual suggested that the team prepare an illustration of the evolution of the eagle

image in the UP Logo. He was aware that other people mistake the image for a parrot.

MATTERS SUBMITTED FOR INFORMATION OF THE BOARD

NOTE: The Board gave an omnibus confirmation for all items under Matters for

Confirmation although there were clarifications made on some items.

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7. Prof. San Valentin said that the image of UP Logo with a parrot instead of an eagle stuck to

some people because around late ‘50s or early ‘60s, the annual satire edition of the Philippine

Collegian rendered the UP Logo with a parrot rather than an eagle.

8. As a follow-up to the point made by Regent Jimenez, Regent Laurel felt that the artistic

rendition of the Philippine eagle in the UP Logo does not do justice to the bird. He wanted an

image to resemble the bird’s beautiful widespread wings and majestic head. He suggested

that whatever has already been done in order to portray the Philippine Eagle as realistic as it

is should be enhanced.

9. Student Regent Manuel seconded the idea of having several studies for the image of the eagle

in the UP Logo to portray it more effectively as an eagle because other students mistake it for

a parrot or other birds.

10. Mr. Viriña said that his team will have another study taking into account the suggestions of

the Regents. The Team needs to compromise the real and the graphic to best represent the

Philippine eagle because aesthetic problems may also arise with regard to the actual

proportions of the head and wings in the logo.

11. Regent Farolan asked about the difference between the eagles found in the UP and Ateneo

logos. Prof. San Valentin said that the two differ in terms of heraldic representation.

12. Regent Farolan asked what the Filipino translation of the color maroon is and whether UP

will adopt the English spelling or Filipinized it as “marun” because that will have impact on

the UP Naming Mahal, especially the part on “luntian at pula”. President Pascual, as well as

the artists, suggested to adopt the name “maroon” as is, including the spelling.

13. With regard to the colors, Mr. Viriña said that the UP colors of maroon and green are traced

back to Harvard since, during the American period, the UP logo is patterned after Harvard

University. Regent Jimenez noted that Harvard calls it crimson instead of maroon.

14. Regent Laurel asked why the University is using UNIBERSIDAD NG PILIPINAS because

unibersidad is a Spanish word. The Filipino word for unibersidad should be

PAMANTASAN. Chair Licuanan said that the debate about these words dates way back and

proponents want to retain the initials “UP” and not “PP” if “Pamantasan” is used. Mr. Viriña

said that the UP dictionary accepts Spanish words adopted in Filipino such as “unibersidad”

instead of “universidad”. Prof. San Valentin added that the UNIBERSIDAD NG PILIPINAS

logo type is part of the trademarks of UP, along with UP MAROON and others.

15. Regent Farolan supports the production of the Visual Identity Guidebook in the University

but it should have utility, consistency and historical soundness, as well as practicality and

cost. At the same time, the symbols, the colors, and the fonts must also show what UP is and

how it wants other people to see UP. But most importantly, the symbols and icons must be

reflective of the mandate of UP, i.e., it should signify honor, excellence, and service.

16. Mr. Viriña said that in the previous presentations to the Chancellors, the marketing strategies,

the communication plans, and all the historical significance have been pointed out as part of

the process of the design anthropology for the visual guidebook. He assured the Regents that

all the recommendations were seriously thought out and well-researched. As an Executive

Creative Director himself, he can say that marketing is in place in the team. However, the

team is open if the Board wants to expand its composition.

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17. To address some of the concerns raised, Prof. San Valentin said that the team will ensure that

designs will not be altered and will conform to the minimum specification for printing like

the common type of printers and papers the University has. Part of the output of the project

shall include cascading of analog and software digital templates for cards, letterheads, IDs,

and logos containing the pantone color details. Anyone who wishes to use them can just

download the details and have these printed externally or using their own printers.

18. Chair Licuanan said that one point that Regent Farolan raised was to take advantage of the

task in order to make it a community effort. This exercise could be a unifying process, more

like a friendly competition for the best design of the UP seal.

19. President Pascual said that the UP seal is a historical symbol and the University cannot do

much to change that. However, the trend now is to create a more modernized identity mark

for UP. A number of universities and corporations have shifted from their old official type

seal to an identity mark which is simpler and more modern. Moving forward, he suggested

sticking with the team but encouraged it to possibly widen the involvement of other people

in terms of inputs.

20. Vice President Co said that that team had gone through various documents and historical

background on the evolution of these symbols, icons, and colors. At the same time, the team

can also deepen its understanding of what has been suggested. The team is open to revisiting

the designs, taking into account the comments made by the Regents.

21. Mr. Viriña said that the team will pursue other designs given the leeway to modernize the

logo branding with the trademarks but will also ensure that the core essence of each symbol

is preserved. However, he expressed hesitation in involving corporate entities as they may

not be properly informed or grounded.

22. As an alumnus, Regent Laurel suggested that on one hand, the UP seal should be deeply

rooted in the traditions of the University. On the other hand, it should also be forward-looking.

23. Since the UP branding will be used in logos and posters, Regent Jimenez asked how the

University could enforce protection of these trademarks. President Pascual said that the

University started enforcing the observance of its Intellectual Property by strengthening the

Technology Transfer and Business Development Office (TTBDO). Companies and other

entities using UP’s name, symbols, and icons in their merchandise have license agreements

with the University.

24. Regent Farolan inquired about the allotted budget for the project. Vice President Co said that

it is a relatively low-cost project; the experts are doing it almost pro bono. But modest

honoraria should be given to the team in recognition of its members’ efforts.

25. Recognizing the importance and impact of the project, Regent Farolan asked the team to

propose or submit the funding requirement so the Board can determine the possibility of

raising funds or linking up the team with the appropriate entities that could provide necessary

resources.

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26. President Pascual explained that there is no financial constraint in this exercise and the

University will fund what is needed within the reason—i.e., operationally efficient and cost-

effective. He appreciates the generosity of the experts and artists who contribute their valuable

time to the university.

27. Chair Licuanan thanked the proponents and the designer artists, as well as the Vice President

for Public Affairs. She said that the Board is committed to the project and would extend help

in any way it can.

C. Responses to the concerns raised by the BOR members and the matrix of UP Cebu’s CU

Elevation – Minimum Requirements

The elevation of UP Cebu into a Constituent University (CU) was approved by the Board

at its 1321st meeting held on 27 October 2016. The Board then requested UP Cebu to submit its

responses to the concerns raised by the Regents during the meeting.

A copy of the responses to the concerns raised by the Board was emailed to the members

of the Board and is on file at the OSU.

D. Formal endorsement of the UP Manila Chancellor on the rescindment of Proposal 2 from

the proposals of the UP Manila College of Dentistry, to wit:

“For tenure purposes of the faculty members of the College of Dentistry, a

master’s degree is not required although all other existing tenure

requirements for Assistant Professor shall apply.”

At the 1321st BOR meeting held on 27 October 2016, the Board approved the proposed

rescindment of Proposal 2, subject to submission of a formal endorsement from the Chancellor

of UP Manila.

E. On the Election of the next UP President held at a special BOR meeting on 15 November

2016 at the Board Room, Quezon Hall, UP Diliman, Quezon City

The following actions were undertaken by the Board:

a. Right after the election, the Board of Regents invited the President-elect, Prof. Danilo

L. Concepcion, Dean of the UP College of Law, to go to the Board Room to formally

congratulate him;

b. The Chair requested the Secretary of the University and of the Board of Regents to

inform the nominees about the outcome of the election; and

c. The Office of the Secretary of the University officially announced the next UP

President, at the OSU website.

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F. Delegated Authority to the President subject to INFORMATION of the Board:

1. Request of UP Mindanao for longer regular period for removal/completion for

2nd Semester AY 2016-2017

UP Mindanao is requesting for change of the schedule of Removal/Completion

period in its AY 2016-2017 Academic Calendar from November 25-December 9, 2016 to

December 12-16, 2016 and January 2-4, 2017.

This is to allow the students with sufficient time to comply with their deficiencies

before the registration period for Second Semester 2016-2017, which will start on

11 January 2017.

The President approved the request on 16 November 2016.

2. Contracts/Agreements

(Delegated Authority to the President subject to information of the Board [cost not exceeding P150

Million Pesos, 1312th BOR Meeting, 29 October 2015])

Note: These agreements have gone through the standard University processes from the

Constituent Universities (CUs) concerned and the University System. In cases where there

were irregularities in the processes, the documents were returned for review of or to exact

compliance by the concerned.

CU Title of Parties to the Contract/s PROJECT / AMOUNT /

DURATION

UP System

1 Second Supplement to the

Memorandum of Agreement dated 06

January 2003 between the University of

the Philippines and the Manila Water

Company, Inc.

Amendments of the following:

Article I, Clause 1

Article I, Clause 6

Article I, Clause 9

Article II, Clause 1

2 Construction Management Services

Agreement between the University and

the A.C. Ong Consulting, Inc.

(Construction Management Consultant)

Project: Construction Management

Services for the proposed

completion of Department of

Mining, Metallurgical and

Materials Engineering Building

at the College of Engineering

Complex, UP Diliman

Amount: PHP2,035,320.00

Duration: Four hundred twenty five

(425) calendar days

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UP System 3 Memorandum of Understanding


Philippines and the Office of the

Presidential Adviser on the Peace

Process (OPAPP)

Project: Establishing a framework

of mutual understanding and

cooperation

Amount: The MOU will not give

rise to any financial obligation

by one Party to the other,

except as provided under 2.5 of

Article 2

Duration: shall be valid upon

signing of the representatives

of all parties an d shall be

effective for one (1) year and

renewable upon mutual

agreement

UP Diliman 1 Memorandum of Agreement between

the University of the Philippines and

the Department of Foreign Affairs

(DFA)

Project: Conduct of a Mandatory

Continuing Legal Education

(MCLE) seminar

Amount: DFA shall pay UP the

amount of PHP295,000.00 for

a maximum of fifty (50)

participants

Duration: 11-12 and 30-31 August

2016

Implementing unit: Law Center,

UP Diliman


1. Regent Farolan wanted to be sure that all agreements for information of the Board underwent

the necessary procedures required under existing procurement laws.

2. On the conduct of a Mandatory Continuing Legal Education (MCLE), Regent Jimenez

disclosed that he is a beneficiary of the MCLE as a regular lecturer at the UP College of Law.

NOTE: The Board gave an omnibus notation for most items under Matters for

Information although there were clarifications made on some items.

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A. Appointment of Regent FRANCIS C. LAUREL as the new Chair (vice Regent Magdaleno

Albarracin, Jr.) and Regent ANGELO A. JIMENEZ as new member (vice Gizela M.

Gonzalez-Montinola) of the BOR Finance Committee


1. Chair Licuanan reminded the Board of the vacancy in the membership of the BOR Finance

Committee, since Regents Albarracin and Gonzalez-Montinola ended their terms last 27

October 2016 and 13 November 2016, respectively.

2. The Board appointed Regent Francis Laurel as Chair and Regent Jimenez as member of the

BOR Finance Committee. They will work with the current member, Alumni Regent

Maronilla, with assistance from the Vice President for Planning and Finance Joselito

Florendo.


B. On the request of Regent Farolan from the management of the University to submit lists of

projects or programs directly related to the priority and flagship programs of the

administration, particularly the Anti-Drug Campaign, the Anti-Corruption Campaign, the

Anti-Crime Campaign and Disaster Risk Reduction and Management


1. Regent Farolan requested the UP President and the Chancellors of the different Constituent

Universities to prepare a list of projects and programs of the University that directly impact

the four (4) flagship programs of the current administration, particularly on anti-drugs, anti-

corruption, anti-crime and disaster risk reduction and management.

2. As the national university, UP is expected to work closely with the leadership of the country

to ensure that the vision for the country is achieved through meaningful and substantive

projects and programs using the resources of the University but without sacrificing academic

excellence and honor. Having a list ready at hand may be used as a tool to better deal with

the administration if ever there is an opportunity to ask for more funds, especially if the

programs or projects directly relate to advocacies or to the flagship efforts of President

Duterte. The list may also be used as a shield for criticisms from various sectors.

3. President Pascual said that during his first year as UP President, his team had also listed down

all the projects and programs of the University in support of the five (5) key results area

(KRAs) of the Aquino administration. The list was useful as it became a basis for budget

increases granted by the national government to the University. He added that he and his team

have actually started the same practice but they were looking at the 10-point socio-economic

agenda of President Duterte rather than the flagship projects. But he said they will do both.

OTHER MATTERS

1322nd BOR Meeting


UP Gazette

Volume XLVI, No. 9

38 | Page

4. Regent Farolan said he is working closely and reporting directly to the Chairperson of the

Commission on Human Rights. He left it to the management of the University to decide as

to when it could provide the requested lists.

Board Action: NOTED

00oo00

BOARD OF REGENTS

Hon. PATRICIA B. LICUANAN, Chair

Chair, Commission on Higher Education

Hon. ALFREDO E. PASCUAL, Co-Chair

President, University of the Philippines

Hon. PAOLO BENIGNO A. AQUINO IV

(as of 22 July 2016) Chair, Senate Committee on Education, Arts and Culture

Hon. ANN K. HOFER

(as of 30 August 2016) Chair, House Committee on Higher and Technical

Education

Hon. RAMON M. MARONILLA

President, UP Alumni Association

Hon. ANGELO A. JIMENEZ

Member

Hon. FRANCIS C. LAUREL

Member

Hon. FREDERICK MIKHAIL I. FAROLAN

Member

Hon. PHILIP IAN P. PADILLA

Faculty Regent

Hon. RAOUL DANNIEL A. MANUEL

Student Regent

Hon. ALEXIS M. MEJIA

Staff Regent

Prof. LILIAN A. DE LAS LLAGAS

MSc. (Trop. Med.), PhD, LLB

Secretary of the University and of the BOR

The University of the Philippines

Gazette is

Published by the

Office of the Secretary of the University

University of the Philippines Quezon Hall, UP Diliman Campus, Quezon City

UNIVERSITY OFFICIALS

UP SYSTEM

Prof. ALFREDO E. PASCUAL, MBA

Doctor of Pedagogy (honoris causa)

President

Prof. GISELA P. CONCEPCION, PhD

Vice President for Academic Affairs

Prof. JOSELITO G. FLORENDO, IMSME

Vice President for Planning and Finance

Prof. MARAGTAS SV AMANTE, PhD

Vice President for Administration

Prof. ELVIRA A. ZAMORA, DBA

Vice President for Development

Prof. EDNA ESTIFANIA A. CO, DPA

Vice President for Public Affairs

Prof. HECTOR DANNY D. UY, LLB, MNSA

Vice President for Legal Affairs

Prof. LILIAN A. DE LAS LLAGAS


Secretary of the University and of the BOR

*******

CONSTITUENT UNIVERSITIES

PROF. MICHAEL L. TAN, PhD

Chancellor, UP Diliman

PROF. FERNANDO C. SANCHEZ, JR., PhD

Chancellor, UP Los Baños

ROF. CARMENCITA D. PADILLA, MD,

MAHPS

Chancellor, UP Manila

PROF. ROMMEL A. ESPINOSA, PhD

Chancellor, UP Visayas

PROF. MELINDA D.P. BANDALARIA, PhD

Chancellor, UP Open University

PROF. SYLVIA B. CONCEPCION, PhD

Chancellor, UP Mindanao

PROF. RAYMUNDO D. ROVILLOS, PhD

Chancellor, UP Baguio

PROF. LIZA D. CORRO, LLB

Chancellor, UP Cebu

OFFICE OF THE SECRETARY OF THE UNIVERSITY

AND OF THE BOARD OF REGENTS

Lilian A. De Las Llagas


Secretary of the University and of the Board of Regents

(Professor of Public Health, UP Manila)

Virginia R. Ocampo

MSc., PhD

Assistant Secretary of the University

(Professor of Entomology, College of Agriculture, UPLB)

STAFF

Ms. Carla V. Noroña

Executive Assistant III

(on secondment)

Ms. Rosalinda G. Navaja

Board Secretary III

Ms. Mary A. Espejo

Administrative Officer V

Ms. Anna Marie R. Demeterio

Administrative Officer V

Ms. Jovita P. Fucio

Board Secretary II

Ms. Karisha Anne E. Cruz

Administrative Officer IV

(Communications Researcher)

Ms. Candelaria A. Bachini

Senior Administrative Assistant I

Ms. Zenaida A. Ballarta

Senior Administrative Assistant 1

Ms. Marissa A. Perdigon-Guzman

Administrative Assistant V

Mr. Glenn D. Bilbao

Administrative Officer I

Mr. Jose Jude A. Yapit

Administrative Assistant II

Mr. Dante C. Ceguerra

Administrative Assistant II

Mr. Cenon E. Maximo

Administrative Assistant I

Mr. Cesar R. Nilo

Administrative Assistant I

Ms. Virginia S. Olivera

Administrative Aide IV

Mr. Angelito A. Santos


Mr. Fijay K. Florentino


Mr. Emmanuel P. Labrador, Jr.

Custodial Worker

Editor

Prof. Lilian A. De Las Llagas

Consultant

Prof. Patricia R. P. Salvador-Daway

Gazette-in-Charge

Karisha Anne E. Cruz

Production Staff

Marissa A. Perdigon-Guzman

Web Administrators

Glenn D. Bilbao

Anna Marie R. Demeterio

***

Published by the Office of the Secretary of the University

University of the Philippines

Quezon Hall, UP Diliman Campus, Quezon City

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