August 23, 2017

Dear Adult 40 & Over League Player,

CONGRATULATIONS to you and your teammates on a successful season and being our USTA Adult 40 and Over/Mixed 40 & Over League Regional Champions or Finalists and earning a spot to compete in the USTA Mid-Atlantic Adult 40 & Over/Mixed 40 & Over Section Championships. This is the next step on the road to becoming a National Champion. This year the event is being held September 15 – 17, 2017 in Newport News, Virginia at Huntington Park Tennis Center. This packet contains all the information you and your team will need to make the necessary preparations for the

Section Championships. Please review the entire packet carefully and distribute the information accordingly to your

team players. This packet will also be listed on the USTA Mid-Atlantic Section website at http://bit.ly/2xtOGS2. You

can also go to usta.com click on Play—Play As a Member—Adult League Championships and you will reach the

page where you will find Adult 40 and Over/Mixed 40 & Over League Championship information at the

bottom. Please note you’ll need to share your location to see Mid-Atlantic specific information.

All team captains must complete the online registration form. NO teams may advance without enough

players to fill all courts for every individual match. Registration is open and teams MUST commit to the

entirety of the tournament and register by August 29th. Information that you will need handy include: Team

Number, Region/Area and Names of Eligible Players Participating. We’d love to engage with you via social

media so please provide your social media handles if you’re active. Click here to access the online registration

form. More information on the refundable deposit is listed in the registration form, but if you have any questions feel

free to contact Cassie Nocera at nocera@mas.usta.com.

I look forward to meeting everyone attending this year’s Section Championships. If there is a change in your team’s

commitment to this event, please notify your League Manager and myself immediately as the runner-up team will be

offered the opportunity to compete. If you have any questions please contact me at (703) 556-6120 or

keeler@mas.usta.com.

Tournament Staff —

Tournament Director: Lindsey Keeler

Head Referee: Bonny Hajek

Grievance Committee Chair: Jon Smith

Grievance Appeals Committee Chair: Carissa Dueweke

Adult Leagues Committee Chair: Betty Snavely

Best of luck to you and your team! On behalf of the entire USTA Mid-Atlantic Section we look forward to seeing you

in Virginia.

Sincerely,

Lindsey Keeler

Director of Adult Programs

703.556.51620 x. 7003

keeler@mas.usta.com

ADULT 40 & OVER/MIXED 40 & OVER LEAGUE SECTION

CHAMPIONSHIPS

When: September 15 – 17, 2017

Where: Newport News, Virginia

Host Hotel: Marriott Newport News at City Center

740 Town Center Drive

Newport News, VA 23606

Registration*: Pre-Registration Forms must be completed by August 29th

Any team that withdraws after this deadline is subject to loss of deposit.

Captain’s Meeting*: Online Webinar

Tuesday, September 12 from 6:30PM – 7:30PM

The Captain's Meeting Webinar will take place on September 12 from 6:30PM to 7:30PM approximately. A

captain or representative is expected to attend or review the information discussed on the webinar. Below

is a link and instructions to join.

1. Please join the meeting - https://global.gotomeeting.com/join/405463613

2. Use your micriphone and speakers (VoIP) - a headset or bluetooth is recommended. Or call in using

your telephone to the following number 1.872.240.3212 and input the following access code 405-463-613.

Play Begins: September 15 at 8:00AM

Awards: Champion and Finalist Awards will be given out, up to 10 per team

(additional awards may be ordered at the team’s expense)

Official Ball: Penn (provided and handed out prior to each match)

Surface/Sites: Hardcourts – Huntington Park Tennis Center

Player Amenities: Player Gift and Player Party

Player Party is complimentary to players and guest tickets are $25.00*

*Kids 12 and under are free

GENERAL SCHEDULE OF EVENTS

2017 USTA Mid-Atlantic Adult 40 & Over/Mixed 40 & Over League Section

Championships

Please Note: All times are tentative and subject to change

Day Date Time What Where

Tuesday 9/12/2017 6:30PM – 7:30PM Captain’s Meeting Online Webinar

Friday 9/15/2017 8:00AM – Conclusion of Play

Play Begins Huntington Park

Saturday 9/16/2017 8:00AM – Conclusion of Play

Play Continues Huntington Park

Saturday 9/16/2017 7:00PM – 10:00PM Player Party Info Coming Soon!

Sunday 9/17/2017 8:00AM – Conclusion of

Championship Play

Play Continues Huntington Park

CAPTAIN’S MEETING

The mandatory captain’s webinar will begin at 6:30PM on Tuesday, September 12 Please do not contact me and tell

me you cannot attend. It is important that all captains attend this webinar. You must register your team prior to the

deadline. The last day to register is August, 29th 2017.

Below is a link and instructions to join.

1. Please join the meeting - https://global.gotomeeting.com/join/405463613

2. Use your micriphone and speakers (VoIP) - a headset or bluetooth is recommended. Or call in using

your telephone to the following number 1.872.240.3212 and input the following access code 405-463-613.

All players must meet standard eligibility requirements (e.g. current USTA membership, minimum 2 local

league matches, 1 default counting) provable via TennisLink.

CAPTAIN’S MEETING AGENDA

2017 USTA Mid-Atlantic Adult 40 & Over/Mixed 40 & Over League Section

Championships

Welcome/Introductions

Team Photos – Photos will be taken of Champion and Finalist teams. If other teams would like a team photo please sign up for

a time-slot at the tournament desk.

Court Location & Schedule

Court Rules and 2017 Section Regulations

Team Line-Up Sheets – Completed scorecards must be turned into the Tournament Desk by the team captain at the playing

location no later than 30 minutes prior to when the match is scheduled to start. All team members on the line-up card must be

on-site when you turn in the line-up card. A match could start as early as 30 minutes prior to the scheduled start time, so it is very

important that your team is present and ready to play when the captain turns in the team line-up card. All players must be

prepared to present photo identification to the tournament desk staff prior to going on the court. We will be doing random ID

checks throughout the tournament.

Tournament Rules – Please review the enclosed tournament rules. Please keep in mind:

- When you are assigned a court please ask your opponent what position they are playing. Make sure you are playing the right

team and position.

- When each individual match is completed all players from that line should report the scores and return the balls to the

tournament desk.

- When the team match is completed the captain from each team must go to the Tournament Desk to confirm scores and SIGN

the scorecard.

- The warm-up rule will be strictly enforced so we can ensure matches go on as scheduled.

- All tiebreakers will utilize the Coman Rotation including the 10-point match tiebreaker in lieu of the third set.

Awards - Awards will be handed out as play ends after completion of each division’s matches. The USTA Mid-Atlantic Section,

will provide up to ten or twelve awards for each Champion and Finalist team. Additional awards may be purchased at the team’s

expense.

Sportsmanship Award – Teams will be asked to nominate one deserving player from each team they compete against for each

match throughout the tournament for the Sportsmanship Award. Those players who receive code violations from a Tournament

Official are not eligible. The recipient will be determined based on player nominations and tournament staff review.

Other Information/Questions

USTA MEMBERSHIP

All team members must have current USTA memberships through the tournament or players will be required to renew their membership prior to their first match. Please instruct your players to renew ahead of the tournament to avoid delays.

IMPORTANT TOURNAMENT RULES OF PLAY

1. Match Line-Ups will be included in your captain’s packet at registration and must be turned in to the Tournament Desk

no less than 30 minutes prior to the scheduled start of the match. Failure to do so will result in an automatic $50.00

cash fine for each such occurrence, which must be paid before each offending team may play.

2. Penalties for lateness apply, up to and including forfeiture will be observed throughout the tournament. The

Tournament Desk clock, at the match site, is the official timepiece. This tournament uses “followed by” scheduling. By

rule the Tournament Desk has the right to call matches up to 30 minutes before their scheduled start time, and will so if

courts are available.

3. Once submitted line-ups cannot be changed without the approval of the Tournament Director.

4. The order of play is top position down (ex. #1 Singles, #2 Singles, #1 Doubles, #2 Doubles and #3 Doubles). The

Tournament Director has the authority to deviate from this order if needed.

5. A warm-up period not to exceed 5 minutes (including practice serves) shall be observed.

6. All matches shall be best of two tiebreak sets, with regular scoring. In the event of split sets, a match tiebreaker will be

played in lieu of a third set. The Coman Tiebreak shall be used. Please Note: The Tournament Director/Referee

reserve the right to alter the order of play or to implement alternative scoring systems at any time if necessary in their

judgment to complete the tournament within the allotted time.

7. At the conclusion of each individual match, all players must return to the Tournament Desk to report scores and return

the balls. Captains or their designees are required to sign the official scorecard at the conclusion of each team match.

All reported scored are deemed final fifteen minutes after the conclusion of the last individual match. No changes will

be accepted after that time.

8. A Referee will be on hand at all times to enforce proper conduct and observance of rules.

9. Teams departing prior to the completion of all their scheduled matches without the written permission of the

Tournament Director may be disqualified from League play for the following year.

10. YOU MUST BRING A FULL TEAM TO THIS CHAMPIONSHIP. Teams unable to field enough players to compete in all

lines will not be eligible to participate and the next team in line will be asked to advance. Waivers to this rule must be

requested to the Section Office one week prior to attending.

11. If you choose to compete on more than one team, at a different level, no consideration will be given to scheduling.

12. If needed, the USTA tiebreaking procedures will be used to determine champions (2.03H). The 2017 tiebreaking

procedures apply as follows: Team Wins, Individual Matches Won, Head-to-Head, Sets Lost, Games Lost, a Method to

be determined by the Championship Committee. The winner of the third set shall be credited with a set won and a

game won (2.03C) and the loser of the third set shall be credited with a set lost and a game lost (2.03C).

RAIN PLAN

THOSE ON COURT: In the event of rain, proceed to the lobby inside the facility, with the balls, for instructions on how to proceed. Write down the score and who was serving, and take that information with you to the lobby. DO NOT leave the tournament desk without speaking to the Tournament Director. RAIN UPDATED ON WEBSITE: You may visit the tournament website for updated tournament information. The tournament staff will have the option of revising the schedule and the tournament format, if necessary, in the event of inclement weather. We do have some indoor courts as backup. RAINEDOUT.COM: Register via RainedOut.com - https://www.rainedout.net/team_page.php?a=b373e5aa6dc8b7f3bb74 - to receive phone or email alerts on tournament updates.

HOST HOTEL INFORMATION

Host Hotel: Marriott Newport News at City Center

Address: 740 Town Center Drive

Newport News, VA 23606

For Reservations: Hotel reservations can be made by contacting the hotel at 866-329-1758.

The Marriott Newport News at City Center has blocked off rooms for tournament players and is offering the

participants a room rate of $133 per night plus taxes and fees. The deadline for all reservations is August 31, 2017.

Reservations made after the cutoff date may not have the group rate honored so make your reservations early.

HOST SITE INFORMATION

Host Site: Huntington Park Tennis Center

Address: 361 Hornet Circle

Newport News, VA 23607

Telephone: 757-591-4853 (please only contact with questions about the facility)

Note: Players are expected to wear proper tennis attire during the tournament. No practice

courts will be available once the first round of play begins each day.

SHOW US WHAT YOU GOT AT THE NET!

FACEBOOK.COM/USTAMAS FACEBOOK.COM/USTAMAS

YOUTUBE.COM/USTAMAS TWITTER.COM/USTAMAS

Tag/Share/Like us in ours as well as your Facebook pics & posts and Tweet us/Instagram us all weekend at "USTAMASLeagues.”

We will be picking out frequent posters on our Social pages to receive

prizes throughout the weekend so get busy even before the event! Travel shots, on and off court shots, fun photos from dinner, pre-match routine videos or team cheer, we want to see what you guys are doing

at our events!