Policies and Procedures Related to

Student Issues

Christine Reed Davis, Dean of StudentsLarry Gourdine, Assistant Dean of Students

Thursday, August 7, 2014New Administrator Orientation

Dean of Students Office

Who are we, Who are we, and and

what do we what do we do?do?

Noble Niner

How We Can Help Faculty

FEDERAL POLICIES

Family Educational Rights and Privacy Act (FERPA)- Federal legislation in place since 1974- Protects student educational records as private:

*Grades/Academic Progress *Financial Aid*Student Accounts *Conduct Records

-Information cannot be released without written consent of student unless:

*legitimate educational need to know*tax dependency*health and safety issue

Federal Policies

Clery Act - Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act - Federal legislation in place since 1990- Requires all colleges and universities that participate in federal financial aid programs to keep and disclose information about crime on and near their respective campuses- Annual Campus Security Report published October 1st - Failure to report crimes can result inhefty fines from the federal government

Federal Policies

Violence Against Women Act (VAWA)Campus Sexual Violence Elimination (SaVE) Act- Campus SaVE (part of VAWA reauthorization) effective March 2014- Governs higher education institution responses to and prevention of:

*sexual assault*domestic violence*dating violence*stalking

Federal Policies

Title IX- Federal legislation in place since 1972- Prohibits discrimination on the basis of sex in any federally funded education program or activity- April 2011 “Dear Colleague Letter” provided guidance to colleges regarding reports of sexual assault

*duty to investigate and address reports of assault- April 2014:

*White House Task Force on Sexual Assault Report*Office of Civil Rights Q&A guidance*Additional guidance on confidential

resources on college campuses

Federal Policies

UNIVERSITY POLICIES

Code of Student Responsibility- University Policy 406- Applies to every student who has accepted admission- Governs student behavioral conduct inside and outside of classroom- Can be applied to off campus behavior- Overseen by Office of Student Conduct- Behaviors reported via online submission:

* incidentreport.uncc.edu* by University Police, faculty, staff, other students

- Attorney/Non-Attorney Advocate rights- Records protected by FERPA

University Policies

Code of Academic Integrity- University Policy 407- Governs academic coursework- Overseen by Academic Affairs

*Dr. Rick Lejk, Chair of Academic Integrity Board- Record keeping maintained by Dean of Students Office (DSO)

*faculty contact DSO to inquire about priors- Adjudication options:

* Settlement Form* Academic Integrity Board

University Policies

UNIVERSITY PROCEDURES

Campus Behavioral Intervention Team- “Niner Care Team”- Multi-divisional committee to address behaviors of concern and develop intervention plans

*Dean of Students Office *Legal Affairs*Police and Public Safety *Counseling Center*Human Resources *Academic Affairs

- Involuntary Protective Withdrawal Policy- Report an incident via incidentreport.uncc.eduor calling Dean of Students or PPS-Website resource: ninercare.uncc.edu

University Procedures

Withdrawal for Extenuating Circumstances - New WE policy for undergraduates effective Fall 2014 - Limits a student’s self withdrawal to 16 credit hours during academic career- Dean of Students Office will manage WE procedure for current semester requests for entire course load- Academic colleges will manage WE procedure for *retroactive requests (posted grades or prior term)

*withdrawing from some courses but keeping others- Extenuating circumstances:

*medical crisis *psychological crisis*personal crisis *military orders

University Procedures

Requesting Academic Accommodations- Students may seek assistance from Dean of Students Office (DSO)- Must provide documentation to support request- DSO reviews and verifies documentation- DSO submits a letter to faculty members requesting assistance in providing academic accommodations- Faculty members are the ultimate decision makers regarding whether or not to grant accommodations- Review by DSO is not required!

*Faculty have authority to make accommodations without DSO

University Procedures

Requesting Incompletes- Students may seek assistance from Dean of Students Office (DSO)- Must provide documentation to support request- DSO reviews and verifies documentation- DSO submits a letter to faculty members requesting assistance in providing Incomplete grades- Faculty members are the ultimate decision makers regarding whether or not to grant Incompletes- Review by DSO is not required!

*Faculty have authority to grant Incompletes without DSO

University Procedures

Helpful University Sites:https://legal.uncc.edu/legal-topics/ferpa/ferpa-guidance

http://titleix.uncc.edu https://dso.uncc.edu https://incidentreport.uncc.edu (submit online report)https://legal.uncc.edu/policies/up-406 https://legal.uncc.edu/policies/up-407 https://integrity.uncc.edu https://ninercare.uncc.edu https://provost.uncc.edu/policies/academics/withdrawalshttps://provost.uncc.edu/policies/grading

Web Resources

217 King Bldg704-687-0345dso.uncc.edu