GOVERNMENT OF THE DISTRICT OF COLUMBIA DEPARTMENT OF GENERAL SERVICES

Amendment 03

DCAM-17-CS-0107 INVITATION FOR BID

Roof Replacement at Francis-Stevens and Burroughs

Schools

Issued: July 11, 2017 This Amendment No. 03 is being issued and hereby published on the DGS website on July 10, 2017. Except as modified hereby, Invitation for Bid DCAM-17-CS-0107 remains unmodified. Item # 1 Response to Questions Refer to Exhibit A Item # 2 Revised Form of Offer Letter and Bid Forms Delete: Attachment B - Form of Offer Letter and Bid Form Replace with: Attachment B - Form of Offer Letter and Bid Forms for Francis-Stevens EC and Burroughs ES Refer to Exhibit B for the Revised Form of Offer Letter and Bid Forms Item # 3 Revised Roof Installation Drawings and Specifications Delete: Attachment A - Form of Offer Letter and Bid Form Replace with: Attachment A - Revised Roof Installation Drawings and Specifications Revised specifications for this project have been uploaded to the Google Drive link below: https://drive.google.com/drive/folders/0B96HH4FIiRkVVjdFR3hhU3l2Wkk Item # 4 Special Qualification Insert: B.1 Scope of Work In order to achieve the task, the Contractor must have experience in roof replacement with copper, slate, and masonry restoration more specifically described below:

John Burroughs ES: The Contractor must have completed at least three (3) projects that meet the following minimum characteristics in the last ten (10) years. The minimum characteristics are:

a. Successful completion of PVC roofing projects of similar size, scope of improvements, value and a warranty specific to a 20 year NDL with a 10 year material extension

b. PVC Manufacturer contractor in "good standing" and "current" certified applicator letter c. Successful completion of three (3) copper roofing projects d. Successful completion of three (3) slate roofing projects e. Successful completion of three (3) masonry restoration projects including 1 historic

restoration project

Francis-Stevens EC: The Contractor must have completed at least three (3) projects that meet the following minimum characteristics in the last ten (10) years. The minimum characteristics are:

a. Successful completion of PVC roofing projects of similar size, scope of improvements, value and a warranty specific to a 20 year NDL with a 10 year material extension

b. PVC Manufacturer contractor in "good standing" and "current" certified applicator letter c. Successful completion of three (3) masonry restoration projects including 1 historic

restoration project.

Insert: Section F.7 Attachments and Other Bid Documents (k) Evidence that Contractor meets the Special Qualifications described in Section B.1.

y/f ,lW <& ae_r;z_ ,, Brenda Allen

z/;; IL1 Da?e

Chief Contracting Officer

- End of Amendment No. 03 -

Exhibit A

No. 1

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DCAM-17-CS-0107 Roof Replacements at Francis Stevens and Burroughs Questions/Clarifications

Questions Have the specific locations for "laydown" or materials storage areas been identified at Francis-Steven EC? At John Burroughs ES? Please identify those locations. We would anticipate that both schools will be occupied for part or all of the duration of the projects. Both schools also are located in residential areas, which have their own noise restrictions. What are the anticipated working hours for each location? For Francis-Stevens, the duration of the project is stated in the Solicitation as 120 days from Notice to Proceed. It appears to assume that Masonry work and low-slope roof work can be performed concurrently and completed within the same timeframe. We believe that this duration is inadequate by 60-90 days. Is there any flexibility in this schedule?

For the masonry work on the parapet wall at Frances-Stevens, are bricks from demolition to be cleaned up and re-used by the Contractor? If matching brick can be found (not re-used), can the "new" brick be used instead? In the Francis-Stevens Specification document (Pages 1-11), there is a Bid Form, Unit Pricing Table, requests for resumes and company information. In addition, there's a "Quality Control Plan" made up of more than a dozen essay questions about the repair of historic masonry. These pricing elements are different than the Form of Offer Letter provided in Attachment B (see Pages 1-8), and the instructions are different than anything appearing in the body of the Solicitation. Some of it is duplication from Attachment B, and other portions are new requests for information.

Responses Per Scope of Work, Section B.3.2, the school will be in session with limited access, thus loading and off-loading may be limited to off hours and weekends. Please refer to local ordinance restrictions.

Only some roof areas can be completed without masonry parapet re-construction. Please be familiar with the drawings. The RP and RD drawings are the basis for the masonry restoration and take precedence over direction inferred in the roof installation drawings.

Please refer to Section B, Scope of Work, Para. B.2 Completion - " Francis-Stevens EC - Masonry restoration: 120 days from the Notice to proceed; Low Sloped roofing 120 days from the Notice to Proceed. Also, please refer to Section B, Scope of Work, para. B.5 Deliverables, sub para. B.5.1 & B.5.2, and Section K.39 Excusable Delay

New Brick may be used if it is approved by DGS.

Please refer to Item #3 on the first page of this amendment.

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DCAM-17-CS-0107 Roof Replacements at Francis Stevens and Burroughs Questions/Clarifications

Which do we follow for our proposal to DGS- the extensive Specification requirements for the proposal, or Attachment B? How will the responses to items in the Specification be scored? In particular, who will score the highly technical essay questions, and what's the criteria for scoring those?

For Frances-Stevens masonry work, if we are able to provide resumes for masons with extensive historic experience, and a masonry subcontractor with similar experience, are we still required to provide written responses to the essay questions about historic masonry restoration that were provided as part of the Quality Control Plan requirement in the Specification? Do such essay questions effective I',' challenge the professional qualifications that were submitted in the form of resume and experience? In the Specifications for Francis-Stevens, there are several Bid Alternates that are not listed in the DGS Bid Form. Do we include these in our DGS Bid Form submission?

Referring to Question #4 above, many of the same questions apply for John Burroughs ES. The Specifications appear to assume that it is replacing the Bid Form and other miscellaneous documents in the IFB package. The Specification even calls for signatures and a corporate seal on its own form (see Page 13 on the Burroughs Specification). On page 13, there are "Bid Form Supplements" required and multiple Bid Alternate items, and a Bid Alternate Form. These Bid Form Supplements and the Bid Alternates (Bid Line Items) do not appear on the DGS Bid Form. Which should be used - the Specifications or the DGS Bid Form? The Specification also requires Payment and Performance bonds within 7 days of Notice of Award. The Solicitation says 10 days. Which is correct?

I started the Quoting process on Francis Stevens ELM and was wondering if you were trying to stay within a budget of $200,000 -$300,000 for each building project or both together?

Please refer to Item #3 on the first page of this amendment.

Please refer to Item #3 on the first page of this amendment.

Please refer to Item #3 on the first page of this amendment.

No later than 10 days; the awarded Bidder(s) are encouraged to expedite submission of payment and performance bonds as required to receive the resulting PO.

Below are budget ranges for each project:

Francis-Stevens EC - $1.3 mil to $1.6 mil Burroughs ES - $1.1 mil to $1.4 mil

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DCAM-17-CS-0107 Roof Replacements at Francis Stevens and Burroughs Questions/Clarifications

As you know, Section C.2(d) on page 9 of the solicitation, discusses the obligations of a prime CBE seeking to be selected under a set-aside program. It states that the prime CBE must self-perform at least 35% of the contracting effort with its own forces.

In the case of this contract, the work being performed is roofing. Material pass-through purchases are not typically counted as CBE participation (in the subcontracting plan), and should not be considered 'self-performing 35% of the contracting effort'.

Keeping this in mind, I was hoping we could add a question on the DGS bid form that looks like this (or something similar) : "Please identify, with specificity, the work that the Prime CBE Bidder will be self-performing if they are successful in winning this contract. Please identify the resources you are providing to accomplish this work."

Please refer to Section C, Economic Inclusion, as regulated by DSBLD.

Exhibit B

Attachment B - Form of Offer Letter and Bid Form

Brenda Allen Chief Contracting Officer Contracts & Procurement Department of General Services 1250 14th Street NW, 8th Floor Washington, DC 20009

[Contractor's Letterhead]

Reference: Invitation for Bid - DCAM-17-CS-0107 Roof Replacement at Francis-Stevens EC

Dear Ms. Allen:

On behalf of [INSERT NAME OF BIDDER] (the "Bidder"), I am pleased to submit this bid in response to the Department of General Services' (the "Department" or "DGS") Invitation for Bid (the "IFB") for the Roof Replacement at Francis-Stevens and Burroughs Schools. The Bidder has reviewed the IFB and the attachments thereto, any addenda thereto, and the proposed Form of Contract (collectively, the "Bid Documents" or "Contract Documents") and has conducted such due diligence and analysis as the Bidder, in its sole judgment, has deemed necessary in order to submit its bid in response to the IFB. The Bidder's bid and the Lump Sum Price are based on the Bid Documents as issued and assume no material a~teration of the terms of the Bid Documents. (Collectively, the bid and the Lump Sum Price are referred to as the "Bidder's Bid".)

The Bidder's Bid is as follows:

CLIN DESCRIPTION Lump Sum Price

001 Francis-Stevens Education Campus - Roofing Repair $

002 Francis-Stevens Education Campus - Masonry Repair $

003 Allowance $ 150,000.00

TOTAL LUMP SUM PRICE $

LUMP SUM PRICE IN WORDS:

The Bidder's Bid is based on and subject to the following conditions:

1. The Bidder agrees to hold its bid open for a period of at least one hundred twenty (120) days after the IFB closing date.

2. Assuming the Bidder is selected by the Department and subject only to the changes requested in paragraph 5, the Bidder agrees to enter into a contract with the Department on the terms and conditions described in the Bid Documents within ten (10) days of the notice of the award.

3. Both the Bidder and the undersigned represent and warrant that the undersigned has the full legal authority to submit this bid form and bind the Bidder to the terms of the Bidder's bid. The Bidder further represents and warrants that no further action or approval must be obtained by the Bidder in order to authorize the terms of the Bidder's bid.

4. The Bidder and its principal team members hereby represent and warrant that they have not: (i) colluded with any other group or person that is submitting a bid in response to the IFB in order to fix or set prices; (ii) acted in such a manner so as to discourage any other group or person from submitting a bid in response to the IFB; or (iii) otherwise engaged in conduct that would violate applicable anti-trust law.

5. The Bidder hereby certifies that neither it nor any of its team members have entered into any agreement (written or oral) that would prohibit any contractor, subcontractor or subconsultant that is certified by the District of Columbia Office of Department of Small and Local Business Enterprises as a Local, Small, Resident Owned or Disadvantaged Business Enterprise (collectively, "LSD BE Certified Companies") from participating in the work if another company is awarded the contract.

6. This Form of Offer Letter and Bid Form are being submitted on behalf of [INSERT FULL LEGAL NAME, TYPE OF ORGANIZATION, AND STATE OF FORMATION FOR THE BIDDER].

Sincerely

Company: __________ ~ Name: ___________ ~

Title: Date: Signature: __________ _

Attachment B - Form of Offer Letter and Bid Form

Brenda Allen Chief Contracting Officer Contracts & Procurement Department of General Services 1250 14th Street NW, 8th Floor Washington, DC 20009

[Contractor's Letterhead]

Reference: Invitation for Bid - DCAM-17-CS-0107 Roof Replacement at Burroughs ES

Dear Ms. Allen:

On behalf of [INSERT NAME OF BIDDER] (the "Bidder"), I am pleased to submit this bid in response to the Department of General Services' (the "Department" or "DGS") Invitation for Bid (the "IFB") for the Roof Replacement at Francis-Stevens and Burroughs Schools. The Bidder has reviewed the IFB and the attachments thereto, any addenda thereto, and the proposed Form of Contract (collectively, the "Bid Documents" or "Contract Documents") and has conducted such due diligence and analysis as the Bidder, in its sole judgment, has deemed necessary in order to submit its bid in response to the IFB. The Bidder's bid and the Lump Sum Price are based on the Bid Documents as issued and assume no material alteration of the terms of the Bid Documents. (Collectively, the bid and the Lump Sum Price are referred to as the "Bidder's Bid".)

The Bidder's Bid is as follows:

CLIN DESCRIPTION Lump Sum Price

001 John Burroughs Elementary School $

002 Allowance $ 150,000.00

TOTAL LUMP SUM PRICE $

CLIN Add Alternate Requirements Lump Sum Price 002 Alternate 1: Replace all ridge slate and install new or

sound salvaged slate in accordance with detail 6 IR 1.3 (North Ridge I Combing Slate and Hip $ Detail)

003 Alternate 2: Substitute the use of a synthetic Slate material for the natural slate to match size and color. Specifications and product selection shall be based on $ minimum standards as provided by Inspire Roofing Materials, written around the Aledora Slate straight application, or equal. All substitutions will require the following minimum standards: 1. Yz" thickness 2. Class A Fire Rating 3. Class 4 impact rating 4. 110 MPH Wind Uplift Protection

004 Alternate 3: Provide an alternate for the expanded scope of work to include the removal of all slate from the areas defined above, safely store all sound slate for re-use (sections: K, L, M, N, P, Q,R, S, T, U, V, W, X, Y, Z, AA, AD, AE, AH, AI, $ AJ, AK, AL, FA, & IG), and re-install new natural slate roofing (incorporating the salvaged materials) in accordance with the supplied project specifications and drawings.

005 Alternate 4: Substitute the use of a synthetic slate material for the natural slate to match size and color to be installed in accordance with expanded scope of work identified in Alternate 3. Specifications and $ product selection shall be based on minimum standards as provided by Inspire Roofing Materials, written around the Aledora Slate straight application, or equal. All substitutions will require the following minimum standards: 1. Yi'' thickness 2. Class A Fire Rating 3. Class 4 impact rating 4. 110 MPH Wind Uplift Protection

Total Add/Alternate Lump Sum Price $

LUMP SUM AND ADD/ALTERNATE LUMP SUM PRICE IN WORDS:

The Bidder's Bid is based on and subject to the following conditions:

1. The Bidder agrees to hold its bid open for a period of at least one hundred twenty (120) days after the IFB closing date.

2. Assuming the Bidder is selected by the Department and subject only to the changes requested in paragraph 5, the Bidder agrees to enter into a contract with the Department on the terms and conditions described in the Bid Documents within ten (10) days of the notice of the award.

3. Both the Bidder and the undersigned represent and warrant that the undersigned has the full legal authority to submit this bid form and bind the Bidder to the terms of the Bidder's bid. The Bidder further represents and warrants that no further action or approval must be obtained by the Bidder in order to authorize the terms of the Bidder's bid.

4. The Bidder and its principal team members hereby represent and warrant that they have not: (i) colluded with any other group or person that is submitting a bid in response to the IFB in order to fix or set prices; (ii) acted in such a manner so as to discourage any other group or person from submitting a bid in response to the IFB; or (iii) otherwise engaged in conduct that would violate applicable anti-trust law.

5. The Bidder hereby certifies that neither it nor any of its team members have entered into any agreement (written or oral) that would prohibit any contractor, subcontractor or subconsultant that is certified by the District of Columbia Office of Department of Small and Local Business Enterprises as a Local, Small, Resident Owned or Disadvantaged Business Enterprise (collectively, "LSD BE Certified Companies") from participating in the work if another company is awarded the contract.

6. This Form of Offer Letter and Bid Form are being submitted on behalf of [INSERT FULL LEGAL NAME, TYPE OF ORGANIZATION, AND STATE OF FORMATION FOR THE BIDDER].

Sincerely,

Company: __________ ~ Name:

-----------~

Title: Date: Signature: __________ _