DAY TWO

THE ONION CREEK FLOOD 2013

CODE AND ITS ROLE IN EMERGENCY RESPONSE

Presented by Austin Code

RESPONDING TO THE CALL

A Natural Disaster

OBJECTIVE

Having a Contingency Plan

Training

Calling your Department to action

Evaluating and Assessing

Questions

CONTINUITY OF OPERATIONS (COOP) PLAN ORIENTATION

COOP – Continuity of Operations Capability to continue

essential program functions and to preserve essential facilities, equipment and records across a broad range of potential emergencies.

COG – Continuity of Government Capability to ensure

survivability of constitutional and democratic government and the continuity of essential government functions

What is Continuity of Operations (COOP) and Continuity of Government (COG)?

WHAT IS A COOP PLAN?

A COOP Plan addresses more than immediate emergency response.

A COOP Plan must also:

Effectively coordinate and implement the resumption of operations under “non-normal” conditions;

Consider all departments and business functions, not just IT;

Achieve a timely and orderly recovery from an emergency and resumption of services to internal and external customers

WHAT IS A COOP PLAN?

The first thing to remember about a COOP Plan is that it IS NOT an emergency response plan. This plan is not intended to describe what the Department would do in the event a catastrophic disaster struck the entire City. The purpose of this plan is to describe what the Department would do if a catastrophic disaster struck us!

The Code COOP Plan describes the plans, arrangements, and procedures to maintain critical business functions and minimize interruptions when internal or external influences impact departmental operations. The purpose of the Code COOP Plan is to ensure the Department continues to perform it’s essential functions during any business disruption.

WHAT IS A COOP PLAN?Department COOP plans were developed based on the hazards identified in the City of Austin Hazard Mitigation Action Plan Update, September 2010 and as a result is intended to ensure the continued delivery of essential services in the event of those hazards identified.

1 Inland Flooding 2 Wildfire 3 Hail 4 Infectious Disease (Pandemic) 5 Tornado 6 Hazmat 7 Pipeline

8 Hurricane Wind 9 Winter Storm 10 Terrorism 11 Drought 12 Thunderstorm 13 Extreme Heat 14 Dam Failure

CONCEPT OF OPERATIONS

How the Department will implement the COOP Plan

Generally consists of three phases:• Plan Activation and Relocation• Alternate Facility Operations• Reconstitution and Return to Normal

Operations

PHASE 1: PLAN ACTIVATION & RELOCATION

Activation:Known threats and emergencies (with warning)Unanticipated threats and emergencies during non-duty hours (no warning)Unanticipated threats and emergencies during duty hours (no warning)

Decision Process:If a situation arises that adversely impacts or threatens the City of Austin or The Austin Code Departments ability to perform essential functions the COOP plan may be activated by 1) Director of Austin Code 2) Successor to the Director of Austin Code 3) Assistant City Manager of Austin Code

ALERT, NOTIFICATION, &IMPLEMENTATION PROCESS

An alert is the process by which Austin Code personnel are informed that a continuity situation may arise.

A notification is the process by which Austin Code personnel are informed that this plan has been activated and they should take the appropriate action.

Implementation: Continuity staff will receive instructions regarding movement, reporting, and transportation details to an assembly site or a designated alternate facility.

RELOCATIONSome of the relocation objectives that have to be met to result in the transition of operations to the alternate facility are listed below:

Notification and deployment of essential continuity personnel.Transportation of staff and required resources.Continued maintenance of minimum communication, and direction and control standards.Providing staff with deployment instruction and maps.Notification of critical service providers of the plans activation.Orientation of personnel at the alternate facility.Ensuring that all deployment responsibilities outlined in the section Continuity Planning Responsibilities are met.

LEADERSHIP

During an emergency, orders of succession provide for the orderly and predefined assumption of senior management duties in the

event that any senior management staff members are unavailable or unable to execute their duties.

Department Director Admin SupportDivision ManagerAssistant Director

TRAINING

NIMS is a comprehensive, national approach to incident management that is applicable at all jurisdictional levels and across functional disciplines. It is intended to:

Be applicable across a full spectrum of potential incidents, hazards, and impacts, regardless of size, location or complexity. Improve coordination and cooperation between public and private entities in a variety of incident management activities. Provide a common standard for overall incident management.

WHAT IS THE NATIONAL INCIDENT MANAGEMENT SYSTEM (NIMS)?

TRAINING

A basic premise of NIMS is that all incidents begin and end locally.  NIMS does not take command away from State and local authorities.  NIMS simply provides the framework to enhance the ability of responders, including the private sector and NGOs, to work together more effectively.   The Federal Government supports State and local authorities when their resources are overwhelmed or anticipated to be overwhelmed. Federal departments and agencies respect the sovereignty and responsibilities of local, tribal, and State governments while rendering assistance.  The intention of the Federal Government in these situations is not to command the response, but rather to support the affected local, tribal, and/or State governments.

HOW DOES NIMS RELATE TO LOCAL INCIDENT COMMAND?

NATURAL DISASTER STRIKESONION CREEK FLOOD HISTORYRESPONSE 10/31/2013 Radar of 20” Rain

CODE RESPONDS TO FLOOD 10/31/2013 Code responds to a major flood in

Onion Creek ( in Pleasant Valley Road area)

20” of rain fell in one night causing flood waters 6’ high in some areas

580 homes were effected

A command center was set up on Pleasant Valley Rd for the emergency response team

SKY VIEW

ONION CREEK FLOOD

Notifications sent out

Command Center established

Relocation of inspectors

Equipment brought in

Organization of actions

Notification and reallocation of personnel

Conducting a briefing for organization Responding to the location

SETTING UP A TEMPORARY COMMAND SITE

SETTING UP A TEMPORARY COMMAND SITE

COMMAND STAFF AT THE EMERGENCY OPERATIONS CENTER

RECEIVING ASSIGNMENTS

INSPECTIONS

INSPECTIONS

PHOTOGRAPHING AND TAGGING

DAMAGE ASSESSMENT

SECURING SITES

FOLLOW UP WITH THE COMMUNITY

CODE MANS DOVE SPRINGS REC CENTER FOR INFORMATION FOR FLOOD VICTIMS

Dove Springs Rec Center had bilingual Code Inspectors to help with information for flood victim's from 11/07/2013 – 11/17/2013

VOLUNTEER CLEAN-UPS

11/5/2013 Code attended media event at Perez Elementary School

MEDIA EVENT

WHAT DID WE LEARN?

WHAT CAN WE DO BETTER?

ONION CREEK FLOOD STATS

Original buy out offers – 116 Declined offer – 13 Second group of buy outs – 140 City owned properties demolished – 33 as of 7/7/2014 Fenced properties – 37 original – 17 remain as of

7/7/2014 Active abatement cases – 28 as of 7/17/2014 City owned abatement cases – 6 as of 7/22/2014 ROW cuts on Pleasant Valley Rd 7/11/2014 Closed abatement cases since flood - 119 Garage conversions not in buy out – (Courtney

Jameson with Watershed working on the number)

* These stats will change as the properties are bought out or repaired

QUESTIONS?

THANK YOU!

CODE MONTH KICK-OFF BBQ

Located at 1520 Rutherford Lane, Bldg 1

Auxiliary parking will be located in lot next to Rutherford Building in front of APD

Volunteers will assist you through the building

Check in at the front desk

Enjoy the BBQ!