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DAY 7: MICROSOFT EXCEL – CHAPTER 4 Akhila Kondai [email protected] September 09, 2013.
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Transcript of DAY 7: MICROSOFT EXCEL – CHAPTER 4 Akhila Kondai [email protected] September 09, 2013.
DAY 7:MICROSOFT EXCEL – CHAPTER 4
Akhila Kondai
September 09, 2013
ANNOUNCEMENTS
• The First Assignment will be due by 09/13/2013 by 11.59pm
• MyITLab Lesson B is due on 09/16/2013 by 11.59pm
• The Second Assignment is also posted and is due on 09/20/2013 by 11.59pm
MICROSOFT EXCEL – CHAPTER 4.
CHART• Chart gives visual representation of Excel
sheet workbook• They allow us to interpret large amount of
data easily and quickly.
CHART COMPONENTS
• Data Points - A data point is a numeric value that describes a single value on a chart.
• Data Series - A data series is a group of related data points.
• Category Labels - A category label is text that describes a collection of data points in a chart.
• The chart area contains the entire chart and all of its elements. The plot area contains the graphical representation of values in the data series. The X-axis (Category axis) is a horizontal line. The Y-axis (Value axis) is a vertical line.
CHART COMPONENTS
BASIC CHART TYPES
• Pie – Compares parts with the whole• Column – Shows/compares values across
different categories• Line charts – Shows trends over time• X-Y Scatter chart – compares pair of
values, usually looking for a trend• Other types: Area chart, Stock chart,
Surface chart, Doughnut chart, Bubble chart, Radar chart
WHAT THEY LOOK LIKE
Pie Column chart
WHAT THEY LOOK LIKE..
0
10
20
30
40
50
60
1 2 3 4
Tota
l Sol
d
Quarter
Instrument Sales 2005
Drum Set Sales
Guitar Sales
Line Chart
Growth
0
5000
10000
15000
20000
25000
30000
35000
40000
45000
1965 1970 1975 1980 1985 1990 1995 2000 2005
Year
Qu
anti
ty
X-Y Scatter plot
CHOOSING THE CORRECT CHART TYPE
• Choose the chart type that best fits the data• For comparing values from different
categories, use– Column, Bar, or Line Chart
• For comparing individual values to a whole collection, use– Pie or Doughnut Chart
CREATING A CHART
• Three main steps to create a chart – Select the Data Source that is the range of
cells to chart– Select the chart type– Position and size the chart
• You can change the properties of chart using several options available in the LAYOUT ribbon.
COLUMN CHART
• A column chart displays data vertically, with each data series forming a column
• Go to my lecture notes page, download the ‘majors’ Excel file and open it.
• Select the cells A4:A11 and E4:E11• Insert Tab -> Column chart in Charts
section
CLUSTERED COLUMN CHART
• Groups or clusters similar data in columns to compare values across categories.
• Select the cells A4:E11• Insert Tab -> Column chart in Charts
section (Clustered column chart)• Legend is a key that identifies color,
gradient, picture, texture, or pattern fill assigned to each data series in a chart
STACKED COLUMN CHART
• Places stacks of data in segments on top of each other in one column, with each category in the data series represented by a different color.
• Select the cells A4:E11• Insert Tab -> Column chart in Charts
section (Stacked column chart)• Right click on the chart and select “Select
Data” and click “ Switch row/columns ”
100% STACKED COLUMN CHART
• Compares the percentage that each data point contributes to the total for each category.
• Select the cells A4:E11• Insert Tab -> Column chart in Charts
section (100% Stacked column chart)• Right click on the chart and select “Select
Data” and click “ Switch row/columns ”
BAR CHART
• Bar chart compares values across categories using horizontal bars.
• Width of the bar indicates its value.• Create a Bar Chart for the given Majors
work sheet
LINE CHART
• Line chart uses a line to connect data points in order to show trends over a period of time.
• Different color for each data series.• Create a Line Chart for the given Majors
work sheet.
PIE CHART
• Pie chart shows each data point in proportion to the whole data series as a slice in a circular pie.
• To create a pie chart for 2012, Select the cells A4:A11 and E4:E11
• Insert Tab -> Pie chart in Charts section
SEPARATING PARTS OF PIE (EXPLODING PIE)
• Single Part Separation/Explosion– Make two slow clicks on one of the pieces– Left click and drag it outward
• Full chart explosion/Separation– Make sure nothing is selected– Hold down the left button on one of the pieces
and drag it outward
CHANGING THE CHART TYPE
– Click the Design tab– Click Change Chart Type in the Type section– Select the desired chart type and click OK– For example you can change a stacked
column chart to 100% stacked column chart
CHANGING THE DATA SOURCE
MOVING A CHART
• To move a chart:– Click the Design tab– Click Move Chart under the Location group
PRINTING A CHART
• To print an embedded chart:– Select the chart– Click the File tab– Click Print to display the Backstage view– Use the Print Selected Chart option
• To print a chart sheet:– Use the Print Active Sheet option
CREATING A SPARKLINE
• A Sparkline is a miniature chart displayed in a single cell
• To create a sparkline―Click the Insert Tab―Click Line, Column, or Win/Loss in the
Sparklines group.
CHART LAYOUT
• The Layout tab offers many ways to enhance a chart visually by selecting specific chart elements, inserting objects, displaying or removing chart elements, customizing the axes and formatting background.
FORMATTING CHART ELEMENTS
• Formatting a chart element:– Right-click the element and select the Format
element command– The element portion will change depending on
the selection
CUSTOMIZING CHART LABELS
• A chart title is the label that describes the entire chart
• An axis title is a label that describes either the category or value axis
• A legend is used to distinguish data points in a pie chart or data series in a multiple series chart
• A data label is the value or name of a data point• A data table is a grid that contains the data
source values and labels.
AXES AND GRIDLINES
• Based on the data source values, Excel computes starting, ending, and incremental values for display on the value axis.
• A gridline is a horizontal or vertical line through the plot area.
ADDING A TRENDLINE
• A trendline is a line used to depict trends and forecast future data.
TRENDLINES
• Trend Types– Linear– Exponential– Logarithmic– Polynomial– Power etc.,.
• Forecast• R-Squared Value
NEXT CLASS
• Working with Tables and Worksheets.• Homework # 1 overview
Questions ?