Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
-
Upload
zubair-khan -
Category
Documents
-
view
226 -
download
1
Transcript of Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
1/196
ro ec anagemen e o o ogy w
Exam Preparation Day 1
PMP, Prince2 Practitioner, ITIL, CGEIT
July 07, 2012
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
2/196
Tell us about you
Your Name
Recognizing Excellence in Project Management
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
3/196
A walk through the course outline
Recognizing Excellence in Project Management
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
4/196
Agenda
Registration & Introduction
Introduction - Pro ect Mana ement
Introduction to PMP Exam Framework PMI, PMBOK and PMP Exam
Key Concepts of Project Management
TEA BREAK
Project Life Cycle and Organization
Project Management Processes &
Knowledge Areas
Recognizing Excellence in Project Management
Recognizing Excellence in Project Management
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
5/196
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
6/196
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
7/196
The Standish Group Project Management
a s cs aos
31%53%
Recognizing Excellence in Project Management
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
8/196
Project Management Myths
MS-Project plans (and Gantt charts in general) are project plans
Project life cycle is the same as the product management Lifecycle
Project managers are the same as functional managers
Project management is common sense
The Project Manager creates the Project Plan and the team simply carries
out the plan
The above statements are partially true from Project
Management perspective
Recognizing Excellence in Project ManagementPMI, PMBOK, PMP are registered marks of Project Management Institute, Inc.
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
9/196
EXAM FRAMEWORK
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
10/196
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
11/196
Project Management Professional (PMP)
Project Management Professional (PMP)
credential recognizes demonstrated knowledge
an s n ea ng an rec ng pro ec eams
and in delivering project results withinthe constraints of schedule, budget and resources.
Recognizing Excellence in Project Management
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
12/196
Project Management Professional (PMP)
Recognizing Excellence in Project ManagementPMI, PMBOK, PMP are registered marks of Project Management Institute, Inc.
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
13/196
Growth in PMP Certification 1993 to 2006
Recognizing Excellence in Project Management
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
14/196
Why Become PMP Certified?
The following benefits are associated with
becoming PMP certified:
It demonstrates proof of professional
achievement.
It increases yourmarketability.
It provides greater opportunity for
advancement in your field.
It raises customer confidence in you
and in your companys services.
Recognizing Excellence in Project Management
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
15/196
PMBOK, PMIand PMP - Special Jargon
an ew oncep sPreparation for PMP certification means,
earn ng a new se o erms as we as new e n on or wor s
Understanding new concepts and approaching problems from a
- -
Mapping these new terms and concepts to your existing PMexper ence
Analyze a scenario and explain what is happening
PMBOK 4th Edition is the bible; Your Experience is a
Recognizing Excellence in Project Management
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
16/196
PMBOK is a PMI Standard
PMI Standard is a document that defines what to measure against a
consensus-building process.
It covers commonly accepted knowledge and/or practices and dealing
with core concepts for the practice of the profession.
It is consistent with PMIs Standards Setting Process and published as a
ro ect mana ement standard.
Recognizing Excellence in Project Management
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
17/196
PMBOK and also a Guide
PMBOK
The primary purpose of the PMBOK Guide is to identify
that is generally recognized as good practice.
Generally recognized means the knowledge and practices described are
applicable to most projects most of the time, and there is consensus
about theirvalue and usefulness.
Good practice means there is general agreement that the application of
ese s s, oo s an ec n ques can en ance e c ances o success
over a wide range of Projects.
Recognizing Excellence in Project Management
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
18/196
PMBOK and also a Guide
The PMBOK Guide provides Knowledge, Processes, Skills,
oo an ec n ques a are genera y recogn ze goo prac ce.
But all the rocesses ma not a l uniforml to all ro ects. Hence it is
the RESPONSIBILITY of your organization and/or the project management
team to determine what is appropriate for any given project. This is called
Recognizing Excellence in Project Management
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
19/196
o s
to takethe
PMP
Recognizing Excellence in Project Management
Exam?
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
20/196
You need
Experience
Degree/Diploma
Recognizing Excellence in Project Management
Training
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
21/196
PMP Certification Eligibility
Recognizing Excellence in Project Management
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
22/196
Financial Benefits of PMI membership
Is PMI membership mandatory?
The Answer is NO But there are benefits..!
Discount on application fees Free PDF copy of the PMBOKGuide
Recognizing Excellence in Project Management
Filli t th A li ti
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
23/196
Filling out the Application
Step 1 : Filling onlineStep 1 : Filling onlineApplicationApplication
Contact
Project Management
ucat on
Industry
Contact hours Training orEducation Programs
Fi li i d S b itti th A li ti
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
24/196
Finalizing and Submitting the Application
Step 3 : Pay the FeeStep 3 : Pay the Fee
Step 2 : ApplicationStep 2 : Application
Completeness ReviewCompleteness Review
Step 4 : Prepare for aStep 4 : Prepare for a
Random AuditRandom Audit
S h d l PMP E
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
25/196
Schedule PMP Exam
Step 5 : Schedule yourStep 5 : Schedule yourPMP ExamPMP Exam
PMP E
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
26/196
PMP Exam
200 multiple-choice questions
PMBOK Guide conceptsPMP Exam Preparation Guides
Study Plan 4 Step Systemic approach
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
27/196
Study Plan 4 Step Systemic approach
Get familiar with the
topicIdentify your
motivation
Transform yourself from a passive
reader to an active researcher
44 DisengageDisengage
Break up your study sessions into smaller chunks
Exam Readiness
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
28/196
Exam Readiness
.
Correctly answer at
questions in first
What to expect from Exam questions?
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
29/196
What to expect from Exam questions?
PMP Exam is not asim le memor -
recall, multiple-
h i
Types of Questions
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
30/196
Types of Questions
22 Formula basedFormula based 33 Knowledge basedKnowledge based
questionsquestions questionsquestions
Test your ability to Test your knowledge of Test your knowledge about facts
content
44 InterpretationalInterpretational 55 S ecific techni ueS ecific techni uequestionsquestions
Test our abilit to
questionsquestions
Identify techniques from
deduce a situation diagram or inherent insituation
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
31/196
3 KEY CONCEPTS OF PROJECT
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
32/196
What is Project? (PMI Definition)
A project is a temporary endeavor undertaken to create aunique product, service, or result.
Recognizing Excellence in Project Management
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
33/196
What is Project?
Project Characteristics
Temporary means :
Does not mean short in duration
creates a unique product, service or result i.e. has a unique purpose
developed using progressive elaboration
,
Should have a primary customer/sponsor(usually provides direction &
funding)
Involves uncertainty
Recognizing Excellence in Project Management
P j t K Ch t i ti
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
34/196
Project Key Characteristics
Temporary Unique
Defined startand finish
dates
Progressivelyelaborated
Recognizing Excellence in Project Management
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
35/196
Can you name a few projects?
Planning a wedding
Desi nin and im lementin a com uter s stem
Hosting a holiday party
es gn ng an pro uc ng a roc ure
Executing an environmental clean-up of a contaminated site
Holding a high school reunion
Performing a series of surgeries on an accident victim
Recognizing Excellence in Project Management
? ( f )
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
36/196
What is Project? (PMI Definition)
Project can create:
A Product that can be either a component of another item or an end
item in itself
A capability to perform a service or business function A result such as an outcome or document
End of Project is reached when:
Projects objectives have been achieved or
Its objectives will not or can not be met or
Need for the project no longer exists
The application ofknowledge, skills, tools and techniques to project activities
to meet the project requirements.
Recognizing Excellence in Project Management
Wh t i P j t? (PMI D fi iti )
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
37/196
What is Project? (PMI Definition)
Developing in steps, and continuing by increments to work out
details.
Early in the project, project scope will be more broadly defined i.e. Project
.
It becomes more detailed as project team progresses and develops
better and more complete understanding of the project objectives and
deliverables.
Recognizing Excellence in Project Management
Wh t i P j t? (PMI D fi iti )
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
38/196
What is Project? (PMI Definition)
Both project specifications and product specifications may be
progressively elaborated.
Recognizing Excellence in Project Management
P j t d St t i Pl i
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
39/196
Project and Strategic Planning
ro ec an ra eg c ans
Projects are means to achieving organizations strategic plansand organizing activities that cannot be addressed within
or anizations normal o erational limits
Projects are typically authorized as a result ofone or more of the followingStrategic considerations,
Market Demand
Strategic opportunity / Business need
Customer request
Technological advance
Hence, Projects (within programs or portfolios) are a means by which we achieve
organizational goals and objectives within the context of strategic plan.
Recognizing Excellence in Project Management
Project Management
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
40/196
Project ManagementProject Management
e app ca on o , ,
TECHNIQUES to project activities to meet the ProjectRequirements
Identifying requirements Addressing the various needs, concerns and expectations of the
stakeholders as the project is carried out
Balancing the competing project constraints such as, cope
Schedule
Bud et Quality
Resources, and
Recognizing Excellence in Project Management
Risk
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
41/196
Project Management
Project Management is accomplished through the application andintegration of the processes which are grouped in the 5 process groups:
1. Initiatin
2. Planning
3. Executing
.
5. Closing
Due to the nature of change, managing project is iterative and goesthrough progressive elaboration throughout the projects lifecycle
Recognizing Excellence in Project Management
P j t O ti
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
42/196
Project vs. Operations
Project - has a beginning and end;creates a unique product or service
Operation - is ongoing and repetitive
Common Characteristics
Performed by individuals
Limited by constraints including resource constraints
Planned executed monitored and controlled
Performed to achieve organizational objectives or strategic plans
Recognizing Excellence in Project Management
P j t O ti
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
43/196
Project vs. Operations
emporary an un que
Purpose is to attain its objectives and then
terminate Concludes when its specified objectives haveProject
Ongoing and repetitive
Purpose is to sustain the business
Assumes new set of objectives and the workOperationsu
Recognizing Excellence in Project Management
Project s Operations
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
44/196
Project vs. Operations
Operations Examples:
Manufacturing operations
Production operations
Accounting operations
Usage of the product of a project such as a
software application or using network infrastructure
Recognizing Excellence in Project Management
Project vs Operations
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
45/196
Project vs. Operations
Projects Examples:
Developing a new product or service
Installing a new facility/ infrastructure
, ,
Starting a new business, or expansion of the existing one
Cost reduction (operation and maintenance)
R & D projects
Pharmaceutical projects
Recognizing Excellence in Project Management
ec no ogy up-gra a on new ec no ogy pro ec s
Project or Operation?
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
46/196
Project or Operation?
Running the year-end W-2 form processing for a companys Employees?
W-2: operation
Upgrading the database containing the employee payroll data from Oracle 9i
to Oracle 10i
rac e pgra e: pro ect
Running a campaign for political office
Political Cam ai n: ro ect
An oil company rebuilds refineries destroyed by a hurricane
Rebuild refineries: project
The operations team of the I.T. department installs a software patch sent by
the vendor
Recognizing Excellence in Project Management
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
47/196
Project Success
There are different ways to define project success:
The project met scope, time, and cost goals.
.
The project produced the desired results.
Recognizing Excellence in Project Management
Project / Program / Portfolio Management
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
48/196
Project / Program / Portfolio Management
Program
A group ofrelated projects managed in a
not available from managing them individually.
A program manager provides leadership and
rec on or e pro ec managers ea ng e
projects within the program.
Advanta es
Decreased risk
Economies of Scale
Recognizing Excellence in Project Management
Project / Program / Portfolio Management
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
49/196
Project / Program / Portfolio Management
Building a new shopping mall - Program Example
Many projects exist underneath this program, such as
, , ,
placement, marketing, facilities management, and so on.
All the projects are related and are managed together so that collective
ene s are rea ze an con ro s are mp emen e an manage n a
coordinated fashion.
Sometimes ro rams involve as ects of on oin o erations as well. After
the shopping mall in our example is built, the management of the facility
becomes the ongoing operations part of this program.
management.
Recognizing Excellence in Project Management
Project / Program / Portfolio Management
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
50/196
Project / Program / Portfolio Management
rogram anagemen
The centralized coordinated management of a program to achieve the programs
.
Hierarchy - Portfolio, Program and Project Management
Recognizing Excellence in Project Management
Project / Program / Portfolio Management
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
51/196
Project / Program / Portfolio Management
Portfolio
A portfolio refers to a collection of Projects or programs and other work
to meet strategic business objectives
Portfolio Management
It refers to the centralized management of one or more portfolios, which, , ,
projects programs, and other related work, to achieve specific business
objectives
Portfolio managers help their organizations
make wise investment decisions
by helping to select and analyze projects from a strategic perspective
Recognizing Excellence in Project Management
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
52/196
Project Management Compared to Project
Recognizing Excellence in Project Management
Project / Program / Portfolio Management
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
53/196
Project / Program / Portfolio Management
Construction Business - Portfolio Example
Lets say our company is in the construction business. Our
retail, single-family residential, and multifamily residential.
pro ec s an programs assoc a e w e re a us ness un
belong to the retail portfolio.
The ro ram with the buildin of the new mall see ro ram
example) is one of the programs that belongs to the retail portfolio.
Other programs and projects could be within this portfolio as well.
,retail facilities.
Recognizing Excellence in Project Management
Project / Program / Portfolio Management
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
54/196
Project / Program / Portfolio Management
-
Recognizing Excellence in Project Management
Project / Program / Portfolio Management
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
55/196
Project / Program / Portfolio Management
Hierarchy - Portfolio, Program and Project Management - Example
Recognizing Excellence in Project Management
S b j t
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
56/196
Subprojects
Projects are frequently divided into moremanageable components or subprojects.
Subproject are often contracted to an
external enterprise or to another
organization.
and managed as such.
Recognizing Excellence in Project Management
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
57/196
Project Management Office (PMO)
It is an organizational body or entity assigned
various responsibilities related to the centralized
an coor na e managemen o ose pro ec s
under its domain.
A primary function of a PMO is to support project
managers in a variety of ways. The responsibilities
management support functions to actually being
responsible for the direct management of the
pro ect.
Recognizing Excellence in Project Management
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
58/196
Project Management Office (PMO)
It usually takes one ofthree roles depending upon
organization need,
Project Support: Provide project managementguidance to project managers in business units.
Project Management Process/Methodology:
Develop and implement a consistent and standardizedprocess.
Training: Conduct training programs or collect
.
Recognizing Excellence in Project Management
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
59/196
Project Management Office (PMO)
Problem
A Newspaper PMO- Example
A regional newspaper chain identified a business
need to decrease editorial costs on special
issues and features in all its editions.
Every project manager at the chain was
operating independently, developing individualso u ons o pro ems, an r ng wr ers an
photographers to produce local articles that
would be published only once.
Recognizing Excellence in Project Management
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
60/196
Project Management Office (PMO)
Solution
A Newspaper PMO- Example
The project managers came out with new processes and economies
of scale, such as buying inexpensive, generic articles from a wire
service and publishing them in all editions simultaneously.
The PMO in this case introduced standardized processes for
calculating, leveling, loading, and developing project budgets anda so e pe e pro ec managers w up a ng e pro ec sc e u es.
The PMO also planned for developing project data references and
organized a best practices sharing session every month.
Recognizing Excellence in Project Management
Role of a Project Manager
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
61/196
Role of a Project Manager
The Project Manager is the person responsible for accomplishing
the project objectives.
Project managers strive to meet the project constraints
by balancing project scope, time, and cost goals and
other project objectives.
Depending on the organization structure , a project manager may report to
functional manager.
Recognizing Excellence in Project Management
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
62/196
Project Expediter and Coordinator
Project managers role can very limited
Project Expediter
acts primarily as a staff assistant
.
cannot personally make or enforce decisions.
Project Coordinator
has some power to make decisions
Has some authority
reports to a higher-level manager
Recognizing Excellence in Project Management
Stakeholders
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
63/196
project activities.
Stakeholders include :
The project sponsor
The project manager
The project team
Support staff
Customers
Users
Suppliers
Recognizing Excellence in Project Management
Stakeholders
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
64/196
Stakeholders have varying levels ofresponsibility and authority and can
.
Project management team must continuously
identify both external and internal
stakeholders.
Project manager must manage the influence
of various stakeholders in relation to the
interest.
Recognizing Excellence in Project Management
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
65/196
Stakeholders
Project Stakeholders - Example
Recognizing Excellence in Project Management
Enterprise Environmental Factors
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
66/196
Enterprise Environmental Factors
Refer to both internal & external environmental factors
Comes from any or all the enterprises involved in the project
May enhance or constrain project management options
May have positive or negative influence on the outcome
As an Input in almost All project management process
Recognizing Excellence in Project Management
Enterprise Environmental Factors
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
67/196
Enterprise Environmental Factors
Examples:
Organizational EnterpriseEnvironmental
, ,
processes
Government or industry
factors
s an ar s
Infrastructure
Stakeholder risk tolerances
Political climate
Existing human resources
Personnel administration
Organizations established
communications channels
Company work authorization
systems
Commercial databases
Project management
Recognizing Excellence in Project Management
Marketplace conditions information
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
68/196
4 PROJECT LIFE CYCLE AND
ORGANIZATION
The Project Life Cycle
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
69/196
The Project Life Cycle
Every project has its own Life Cycle
Design & Approvals
Foundation
Works
Structure
Plumbing /
Electrical
Painting
Internal
WorksLandscaping
Recognizing Excellence in Project Management
Walls
The Project Life Cycle
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
70/196
The Project Life Cycle
ro ec e yc e
A project life cycle is a collection of generally sequentialand sometimes overleaping project phases E.g. Peacekeeping
Cease FireVerification
Combatant
Demobilization
Humanitarian
Assistance
Area Recon.
Refugee
Resettlement
Recognizing Excellence in Project Management
Elections
The Project Life Cycle
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
71/196
The Project Life Cycle
The project life cycles generally define
The phases that connect the beginning of a project to its end.
a ec n ca wor o o n eac p ase
When the deliverableare to be generated
Who is involved in each phase
How to control and approval for each phase
Recognizing Excellence in Project Management
The Project Life Cycle
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
72/196
The Project Life Cycle
All projects are divided into phases, and all projects, large or small, have asimilar life cycle structure:
ar ng e pro ec
Organizing and preparing
Carrying out the project work
Closing the project
Recognizing Excellence in Project Management
Characteristics of Project Life Cycle
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
73/196
Characteristics of Project Life Cycle
Cost and staffing levels are low at thestart, peak as the work is carried
,
draws to a close.
Stakeholder influences, risk, and
uncer a n y, are grea es a e s ar othe project. These factors decrease
over the life of the project.
Recognizing Excellence in Project Management
Characteristics of Project Life Cycle
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
74/196
j y
project approaches completion.
The completion and approval of one or more deliverables characterizes a project
phase.
Recognizing Excellence in Project Management
Phase-to-Phase Relationships
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
75/196
A Sequential relationship : where a phase can only start once the
prev ous p ase s comp e e
Recognizing Excellence in Project Management
Phase-to-Phase Relationships
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
76/196
An Overlapping relationship: where the phase starts prior to completion ofthe previous one (Fast tracking). Overlapping phase may increase risk and
.
Recognizing Excellence in Project Management
Phase-to-Phase Relationships
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
77/196
An Iterative relationship : where only one phase is planned at any
given time and the planning for the next is carried out as work
progresses on the current phase and deliverables. Useful in undefined,
uncertain or rapidly changing environments.
Example : Research projects
Recognizing Excellence in Project Management
Project life cycle and project phases Software
Development Example
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
78/196
Development Example
Recognizing Excellence in Project Management
Project life cycle and project phases Software
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
79/196
Development Example
Recognizing Excellence in Project Management
Project life cycle and project phases - Construction
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
80/196
Project Example
Recognizing Excellence in Project Management
Product vs. Project Life Cycle
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
81/196
Product vs. Project Life Cycle
Project life cycle defines
start and finish of a
ro ect with intermediate
phases.
Product life cycle is a
broader conce t. It
begins with business
plan, through idea, to
,operations and ends
with product
Recognizing Excellence in Project Management
ves men .
Organization Influence on Project Management
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
82/196
Organization Influence on Project Management
Organizational cultures and styles
Organizational structure
Recognizing Excellence in Project Management
Organizational Structure
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
83/196
Functional Manager
. . ,
HR, IT Operations, Training, Marketing etc
Someone with management authority over an
organizational unit within a functional organization
The manager of any group that actually makes a
product or performs a service. Sometimes called a
line mana er.
Recognizing Excellence in Project Management
Organizational Structure
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
84/196
Project Manager
to achieve the project objectives.
Performing Organization: The enterprise whose personnel
are mos rec y nvo ve n o ng e wor o e pro ec
Project Objectives: The result to be obtained, the product
to be roduced or the ur ose to be achieved b the ro ect.
Recognizing Excellence in Project Management
Functional Organization
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
85/196
grouped by areas ofspecialization e.g.
,
Engineering,
Manufacturing,
Finance, HR.
Project generally
occur within a
single department
Recognizing Excellence in Project Management
Weak Matrix Organization
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
86/196
which the balanceof power rests
managerand
project manager is
merely an
expeditor or
coordinator.
Recognizing Excellence in Project Management
Balanced Matrix Organization
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
87/196
between projectmanager and
.
Most organizations are
Balanced Matrix these
.
Recognizing Excellence in Project Management
Strong Matrix Organization
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
88/196
like projectized. Here,the balance of power
managerand not the
functional manager.
Recognizing Excellence in Project Management
Projectized Organization
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
89/196
organized by projects.
Personnel are
assigned and report toa project manager.
Team members areco oca e an mos
organizations resources
are assigned to project
work.
Recognizing Excellence in Project Management
Organizational Process Assets
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
90/196
g
Asset that can be used to influence the success of a project. It may be grouped into two categories,
rocesses roce ures
Organizational standard processes such as standards,
policies (e.g. PM policy, security policy etc)
Standardized guidelines, work instruction, proposal evaluation
criteria, and performance measurement criteria
Templates (e.g. WBS, RBS, contract , network diagram etc)
u . . u
Procedures for prioritizing, approving, and issuing work
Recognizing Excellence in Project Management
Organizational Process Assets
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
91/196
g
Corporate Knowledge Base Process measurement databases
Project files (e.g. performance baselines, schedules, budgets etc)
s or ca n orma on esson earne now e ge ases
Issue and defect management databases
Configuration management knowledge bases
nanc a a a ases e.g. ncurre cos s, pro ec cosoverruns etc)
Recognizing Excellence in Project Management
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
92/196
5 PROJECT MANAGEMENT PROCESS
Project Management Processes
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
93/196
Process The means by which people, procedures, data, methods, equipment and
tools are integrated to produce a desired end result, i.e. product or service
Procedures,
MethodsTools,
Equipment
People,
Skills,
Expertise
Recognizing Excellence in Project Management
Process: Inputs-Tools & Techniques-Outputs
Tools & Techniques
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
94/196
Tools & Techniques
Input [Process Input]:
Any item, whether
Technique: A definedsystematic
procedure
Output [Process
Output]:
internal or external
to the project that is
required by a
employed by a
human resource to
perform an activity
A product, result, or
service generated by aprocess. May be an
process proceeds.
May be an output from
product or result or
deliver a
service, and that
input to a successor
process.
Process outputs are
processmay employ one or
more tools.
Tool: Something
usually tangible, such
as a report or an
update or a list, for
exam le.ang e, suc as asoftware
program, used in
erformin an
To get to the
output, you have to
start with the in uts.
activity to producea product.
Project Management Process
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
95/196
Project Management Process
Two categories of project process: Product-oriented process
s ou e cons ere n pro ec u no exp a ne n
Project management process
Recognizing Excellence in Project Management
Project Management Processes
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
96/196
j g
Project management processes organize and describe the work of theproject.
The PMBOK Guide (chapters 4 12) describes five process groups used to
accomplish this end. These processes are performed by people and, much
, .
These are the five project management process groups that the PMBOK
Initiating
Planning
Monitoring and Controlling
Closing
Project Management Processes
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
97/196
j g
All these process groups have individual processes that collectively makeup the group.
Collectively, these process groupsincluding all their individual processes
make up the project management process.
Projects start with the Initiating process and progress through all the
pro ec managemen processes ann ng, xecu ng, on or ng an
Controlling, and Closing process groups) until the project is successfully
completed or its canceled.
Process Interaction
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
98/196
Process InteractionI P
Project managementprocesses are
E
discrete elements
with well-defined
CM&C
n er ace
In practice, they
overlap and interact
Recognizing Excellence in Project Management
Process Groups - Interactions
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
99/196
Recognizing Excellence in Project Management
Process Groups - Interactions
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
100/196
Recognizing Excellence in Project Management
Project Management Process Groups:High Level Overview
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
101/196
g
Initiating [Process Group] Those processes performed to define a new project or a new phase of an
.
Initiating acknowledges that a project, or the next project phase, should.
organizations resources to working on the project or phase and authorizesthe project manager to begin working on the project
The outputs of the Initiating process group, including the project charterbecome inputs into the Planning process group.
Project Management Process Groups:High Level Overview
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
102/196
g
Planning [Process Group]: Those processes performed to establish the total scope of the effort, define
and refine the ob ectives and develo the course of action re uired to attainthose objectives.
Creating the project management plan that will be used to achievethe goals the project was undertaken to address.
The Planning process group also involves determining alternative courses of
action and selecting from among the best of those to produce the projects.
This process group is where the project requirements are fleshed out.
Project Management Process Groups:High Level Overview
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
103/196
g
Executing [Process Group]
management plan to satisfy the project objectives.
Its here that the project manager will coordinate and direct project
resources to meet the objectives of the project management plan.
Project Management Process Groups:High Level Overview
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
104/196
g
Monitoring and Controlling [Process Group]
Those processes required to track, review, and regulate the progress andperformance of the project, identify any areas in which changes to the planare requ re , an n a e e correspon ng c anges.
The idea is to identify problems as soon as possible and apply correctiveaction to control the work of the project and assure successful outcomes.
For exam le if ou discover that variances exist oull a l correctiveaction to get the project activities realigned with the project plan.
This mi ht re uire additional asses throu h the Plannin rocessesto adjust project activities, resources, schedules, budgets, and so on.
Project Management Process Groups:High Level Overview
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
105/196
g
Closing Processes [Process Group]
Those processes performed to finalize all activities across all Project
anagemen rocess roups o orma y c ose e pro ec
Closing brings a formal, orderly end to the activities of a project phase or to the
project itself.
The documentation collected during the Closing process group can be reviewed
and utilized to avert potential problems on future projects.
Contract closeout occurs here, and formal acceptance and approval are
obtained from project stakeholders.
Project Management Process Groups:Process Interactions
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
106/196
Before going any further, heres a brief
refresher:
required to produce the product of the
project will be completed. Pro ect mana ement rocess rou s
organize and describe how the project
activities will be completed in order to
meet the goals of the project. The Plan-Do-Check-Act cycle is an
underlying concept that shows the
integrative nature of the process
groups.
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
107/196
Project Management Knowledge AreasKnowledge areas describe the key competencies or functions that
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
108/196
g y ppro ec managers mus eve op an app y o a pro ec .
Core Knowledge Areas (4):
Core knowledge areas lead to specific project objectives. Coreprocesses have clear dependencies that require them to be performed in
essentially the same order on the most projects Sco e Time Cost ualit
Facilitating Knowledge Areas (4):
Facilitatin knowled e areas are the means throu h which the ro ectobjectives are achieved
Human Resources, Communication, Risk, Procurement
Integration Knowledge Area (1):
Integration knowledge area affects and is affected by all of the otherknowledge areas
Integration management
Project Management Framework
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
109/196
Recognizing Excellence in Project Management
Project Integration Management
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
110/196
What is Integration?
It is best described as uttin all other mana ement rocesses of the
project into a cohesive whole.
Recognizing Excellence in Project Management
Project Integration ManagementMonitoring &
Controllin Processes
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
111/196
Controllin Processes
Planning
Processes
Enter phase/
Start project
Exit phase/
End project
Initiating
Processes
Closing
Processes
Executing
Processes
Knowledge
Area
Process
Initiating Planning Executing Monitoring & Control Closing
Integration
Develop
Project
Charter
Develop Project
Management
Plan
Direct and
Manage Project
Execution
Monitor and Control
Project Work
Perform Integrated
Change Control
Close
Project or
phase
Recognizing Excellence in Project Management
Project Scope ManagementMonitoring &
Controlling Processes
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
112/196
Planning
Processes
Enter phase/
Start project
Exit phase/
End project
Initiating
Processes
Closing
Processes
Executing
Processes
Knowledge
Area
Process
Initiating Planning ExecutingMonitoring &
ControlClosing
ScopeCollect Requirements
Define Scope
Create WBS
Verify Scope
Control Scope
Recognizing Excellence in Project Management
Project Time ManagementMonitoring &
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
113/196
Planning
Processes
Enter phase/
Start project
Exit phase/
End project
Initiating
Processes
Closing
Processes
Executing
Processes
Knowledge
Area
Process
Initiating Planning ExecutingMonitoring &
ControlClosing
Time
Define Activities
Sequence Activities
Estimate Activity Resource
Estimate Activity Durations
Control Schedule
Recognizing Excellence in Project Management
Develop Schedule
Project Cost ManagementMonitoring &
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
114/196
Planning
Processes
Enter phase/
Start project
Exit phase/
End project
Initiating
Processes
Closing
Processes
Executing
Processes
Knowledge
Area
Process
Initiating Planning ExecutingMonitoring &
ControlClosing
CostEstimate Costs
Determine BudgetControl Costs
Recognizing Excellence in Project Management
Project Quality Management
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
115/196
Planning
Processes
Monitoring &
Controlling Processes
Enter phase/Start project
Exit phase/End project
InitiatingProcesses
ClosingProcesses
Executing
Processes
Knowledge
Area
Process
Quality Plan QualityPerform Quality -
Assurance
Perform Quality -
Control
Recognizing Excellence in Project Management
Project Communication ManagementMonitoring &
Controlling Processes
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
116/196
Planning
Processes
Enter phase/
Start project
Exit phase/
End project
Initiating
Processes
Closing
Processes
Executing
Processes
Knowledge Area
Process
Initiating Planning ExecutingMonitoring &
ControlClosing
CommunicationIndentify
Stakeholder
Plan
Communication
Distribute Information
Manage Stakeholders -
Expectations
Report
Performance
Recognizing Excellence in Project Management
Project Human Resource ManagementMonitoring &
Controllin Processes
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
117/196
Co o ocesses
Planning
Processes
Enter phase/
Start project
Exit phase/
End project
Initiating
Processes
Closing
Processes
Executing
Processes
Knowledge Area
Process
Initiating Planning ExecutingMonitoring &
ControlClosing
Human
ResourceDevelop Human
Resource Plan
Acquire Project Team
Develop Project Team
Manage Project Team
Recognizing Excellence in Project Management
Project Risk ManagementMonitoring &
Controllin Processes
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
118/196
Planning
Processes
Enter phase/
Start project
Exit phase/
End project
Initiating
Processes
Closing
Processes
Executing
Processes
Knowledge
Area
Process
Initiating Planning Executing Monitoring & Contol Closing
Risk
Plan Risk ManagementIdentify Risks
Perform Qualitative Risk Analysis
Perform Quantitative Risk Analysis
Plan Risk Responses
Monitor and Control Risks
Recognizing Excellence in Project Management
Project Procurement ManagementMonitoring &
Controlling Processes
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
119/196
Planning
Processes
Enter phase/
Start project
Exit phase/
End project
Initiating
Processes
Closing
Processes
Executing
Processes
Knowledge Area
Process
Initiating Planning ExecutingMonitoring &
ControlClosing
Procurement
Plan Procurements ConductProcurements
Adm n sterProcurements
CloseProcurements
Recognizing Excellence in Project Management
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
120/196
DEVELOP PROJECT CHARTER
Develop Project Charter
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
121/196
Develop Project Charter
Develop a document that formally authorizes a project orphase
needs and expectations
Develop Project Charter Key Points
Establishes a partnership between performing
.
Approved project charterformally initiates the project.
Project are authorized by someone external to the project such as
, , . Project charter can be created by them or delegated to Project
Manager.
Recognizing Excellence in Project Management
Develop Project Charter
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
122/196
Tools and Techniques
Expert judgment
Outputs
Project charter
Inputs
Project statement of
Business Case
Contract
Enterprise
Environmental factors
Organization process
assets
Recognizing Excellence in Project Management
Develop Project Charter
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
123/196
Recognizing Excellence in Project Management
Inputs - Develop Project Charter
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
124/196
Project Statement of work (SOW)
Description of products or services to be delivered by
.
The SOW references:
Business need
Product scope description
Strategic plan
Business Case
standpoint to determine whether or not the
project is worth the required investment.
Recognizing Excellence in Project Management
Inputs - Develop Project Charter
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
125/196
Contract
A contract is an input if the project is being done for an
.
Enterprise Environmental Factors
Government or industry standards
Marketplace conditions
Recognizing Excellence in Project Management
Inputs - Develop Project Charter
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
126/196
Organization Process Assets
Policies (e.g. safety & health policy, project management policy)
Forms
Lessons learned knowledge base
Historical information
Standards and guidelines
Recognizing Excellence in Project Management
Tools & Techniques Develop Project
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
127/196
Expert Judgment
Subject Matter Experts
Industry groups
ro ess ona an tec n ca assoc at ons
Stakeholders including customer or sponsor
PMO Other unit within organization
Recognizing Excellence in Project Management
Outputs Develop Project Charter
Document that
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
128/196
Project Charter
Issued by project initiator/sponsor (external to the project)
Document thatofficially
acknowledges theexistence of a
project.
Think about it Can a project exist without a charter?
Documents business needs and the new product serviceDeveloped by
corporate executiveor sponsor
or in other words the high level project requirements
Links the project to the ongoing work of the organization
Question What about client projects?
Defines theresponsibilities and
project manager andproject
The project charter provides the project manager with the
authority to use the budget and deploy the organizations
Recognizing Excellence in Project Management
Project Charter Components
Outputs Develop Project Charter
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
129/196
Project title Introduction
Project manager and
his/herresponsibilities andlevels of authority
Basic needs of thework to be performed
Initial cost estimates Initial resource needsOrganizationalsupport needs
Project informationmanagement and
Approvals (corporateexecutive responsiblefor the creation of the
Recognizing Excellence in Project Management
contro ocument externa to
the project)
Project Charter - Example
Outputs Develop Project Charter
Project Charter -
Template.doc
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
130/196
p
Recognizing Excellence in Project Management
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
131/196
Identify Stakeholders
Identify Stakeholders
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
132/196
Identify Stakeholders
Identifying all people or organizations impacted by the projectDocumenting their interests, involvement, and impact on
Identify Stakeholders Key Points
It is critical for project success to identify the stakeholders
Develop a strategy to analyze their level of interest
and timing, expectations, importance and influence
Recognizing Excellence in Project Management
Identify Stakeholders
T l d T h i O t tI t
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
133/196
Tools and Techniques
Stakeholder Analysis
Outputs
Stakeholder Register
Inputs
Project Charter
management strategy
documents
EnterpriseEnvironmental factors
Organization process
assets
Recognizing Excellence in Project Management
Identify Stakeholders
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
134/196
Recognizing Excellence in Project Management
Inputs - Identify Stakeholders
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
135/196
Project Charter
Provides information about internal and external parties
Example : Sponsor, customers, team members, groups and
departments, and other organizations
Procurement Documents
based on an established contract.
Recognizing Excellence in Project Management
Inputs - Identify Stakeholders
E i E i l F
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
136/196
Enterprise Environmental Factors
Organizational or company culture and structure
Organization Process Assets
Stakeholder register templates
Stakeholder registers from previous projects
Recognizing Excellence in Project Management
Tools & Techniques Identify Stakeholders A technique ofsystematically gathering and analyzing quantitative &
qualitative information to determine whose interests should be taken into
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
137/196
qualitative information to determine whose interests should be taken into
account throughout the project.
Ste 1: Identif all otential ro ect
stakeholders and relevant
information
Keep
SatisfiedManage
High D F
or support each stakeholder could
generate and classify them so as to
define an approach strategy.
Power A C G
Classification models like
Power/Interest grid,
Power/Influence grid etc can be
Keep
Informed
Monitor
(Minimum Effort)
B
E
.
Step 3: Assess how key stakeholder
are likely to react or respond in Sample grid showing classification model
InterestLow High
Recognizing Excellence in Project Management
various situation
Tools & Techniques Identify Stakeholders
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
138/196
Expert Judgment
.
Example:
SME in business or project area
Project Manager who have worked on projects in same area
Professional and Technical associations
individual consultations (one-to-one meetings, interviews, etc.)
a panel format (focus groups, surveys etc.)
Recognizing Excellence in Project Management
Outputs Identify Stakeholders
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
139/196
Contains all details related to identified stakeholders like
Role in
Nameon ac
InformationProject
n erna
ExternalCompany Impact Influence Main expectations
u e a ou
the projectMajor requirement
Stakeholder Management Strategy
Defines an approach to increase the support and minimize
negative impacts of stakeholder.
Common way of representing is by using stakeholder analysis matrix.
Stakeholder Stakeholder interest(s) in
the project
Assessment of impact Potential strategies for gaining
support or reducing obstacles
Recognizing Excellence in Project Management
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
140/196
DEVELOP PROJECT MANAGEMENT
PLAN
Develop Project Management Plan
Develop Project Management Plan
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
141/196
p j g
Process of documenting the actions necessary to define,prepare, integrate and coordinate all subsidiary plans
Develop Project Management Plan Key Points
Taking the results of other planning processes
and putting them into a consistent, coherent document
,
and closed
Documents the collection of outputs
This process results in a project management plan that is
updated and revised through the Perform Integrated change
Recognizing Excellence in Project Management
Develop Project Management Plan
Tools and Techniques OutputsInputs
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
142/196
Tools and Techniques
Expert Judgment
Outputs
Project Management
Inputs
Project Charter
planning processes
EnterpriseEnvironmental factors
Organization process
assets
Recognizing Excellence in Project Management
Develop Project Management Plan
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
143/196
Recognizing Excellence in Project Management
Inputs - Develop Project Management Plan
Project Charter
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
144/196
Project Charter
Output from planning processes
Organization structure and culture
PMIS
Government or industry standards Infrastructure (existing facilities and capital equipments)
Personnel administration
Recognizing Excellence in Project Management
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
145/196
Tools & Techniques Develop Project
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
146/196
Expert Judgment
a or e process o mee pro ec nee s
Determine level of configuration management to apply on project
Determine resources and skill levels needed to perform project work
Develop technical and management details to be included in
project management plan
Recognizing Excellence in Project Management
Outputs Develop Project Management
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
147/196
Project Management Plan The formal, approved document integrating and consolidating all subsidiary
managemen p ans an ase nes use o manage con ro pro ec
execution
Includes the life cycle selected for the project and processes that will be.
Can be either summary level or detailed, and can be composed of one or more
subsidiary plans.
so nc u es,
Change management plan
Configuration management plan
Requirements management plan Process improvement plan
Recognizing Excellence in Project Management
Outputs Develop Project Management Plan
Subsidiar Plans Pro ect Mana ement Plan
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
148/196
Scope Management Plan
Schedule Management Plan
Quality Management Plan
Human Resource Plan
Communication Mana ement Plan
Risk Management Plan
Procurement Management Plan
Recognizing Excellence in Project Management
Outputs Develop Project Management Plan
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
149/196
The project management plan contains scope, schedule, and costbaselines, against which the project manager will need to report project
per ormance.
Baseline created during planning.
Scope baseline
o The project scope statement, work breakdown
structure (WBS), and WBS dictionary
Schedule baselineo The agreed-upon schedule, including the start
and stop times
Cost baseline
o The time-phased cost budget
Deviations from baselines are often due to incomplete risk identification
Recognizing Excellence in Project Management
and risk management.
Outputs Develop Project Management Plan
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
150/196
Recognizing Excellence in Project Management
Project Management Plan Some Terms / Concepts
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
151/196
Generally a system defined at the organizational level.
Used to notify team members / sub-contractors that they may begin work
.
Project Management Plan Approval
Since this is the document based on which project is executed it needs
a roval Sponsors and Stakeholders
Sign-offs needed
Recognizing Excellence in Project Management
Project Management Plan Some Terms / Concepts
Kick off Meeting
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
152/196
g
A meeting of all project parties (customers, sellers,
team, senior management, agencies, functional
management, sponsor) to make sure everyone is
familiar with the project.
It is a communications and coordination meeting to
make certain everyone is familiar with the details of the
project and people working on the project.
Held at the end of the planning process group before
beginning work on the project.
Recognizing Excellence in Project Management
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
153/196
Change Management Plan Change_Management_Plan_Template.doc
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
154/196
Recognizing Excellence in Project Management
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
155/196
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
156/196
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
157/196
Collect Requirements
o ec equ remen s ey o n s
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
158/196
Requirements can be categorized into
Project Requirements
Business Requirements
Pro ect Mana ement
Requirements
Delivery Requirements etc
Product Requirements
requirements
Security requirements
Recognizing Excellence in Project Management
er ormance requ remen s e c
Collect Requirements
Tools and Techniques OutputsInputs
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
159/196
Interviews Requirements Project Charter
Facilitated Workshops
Group Creativity
Techniques
Requirements
Management Plan
Requirements
Group decision
making Techniques
Questionnaires and
Traceability Matrix
Surveys
Observations
Prototypes
Recognizing Excellence in Project Management
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
160/196
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
161/196
Tools & Techniques Collect Requirements
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
162/196
Interviews Formal or Informal information discover from stakeholders
Performed by asking prepared and spontaneous questions and
recording responses
Often conducted one-on-one
ocus roups
Bring together prequalified stakeholders and subject
matter experts to learn about their expectations
A trained moderator guides the group through an interactivediscussion
Recognizing Excellence in Project Management
Tools & Techniques Collect Requirements
Facilitated Workshops
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
163/196
Facilitated Workshops
Bring cross functional stakeholders together to define product
This can build trust, foster relationship and improve communication
leading to increased stakeholder consensus
xamp e
Joint Application Development (JAD session)
Quality function deployment (QFD) session
Protot es
Working model of expected product before actually building it
Recognizing Excellence in Project Management
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
164/196
Tools & Techniques Collect Requirements
Questionnaires and Surveys
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
165/196
Written sets of questions designed to
Observation
Viewing individual in their environment Job Shadowing
Participant observer performing process to uncover hidden
re uirement
Recognizing Excellence in Project Management
Tools & Techniques Collect Requirements
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
166/196
There is a need to balance stakeholders requirement
Some issue are so com lex the cannot be resolved b PM alone
Facilitate the resolution of competing requirement, consider:
business case, ,
project scope statement,
project constraints
What you can do:
Conflict resolution, team building, meeting, problem solving skills,
escalation a roval from stakeholder
Stakeholder request to do or add something that is not related to the
Recognizing Excellence in Project Management
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
167/196
Outputs Collect Requirements
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
168/196
Requirements ManagementPlan
Documents how requirements
will be analyzed, documented
and Managed
Includes,
Planned, tracked and reported
activities
Configuration management
activities
Requirements Prioritization
ro uc e r cs anTraceability Structure etc.
Recognizing Excellence in Project Management
Outputs Collect Requirements
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
169/196
Requirements TraceabilityMatrix
Links requirements to their
origin and traces the
requirements to
Business need
opportunities, goals,
objectives
scope, pro uct es gn
Product development,
test strategy and test
,
Recognizing Excellence in Project Management
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
170/196
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
171/196
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
172/196
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
173/196
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
174/196
Tools & Techniques Define Scope
Expert Judgment
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
175/196
Use of experts to develop scope statement
Example
Other units of Organizations, consultants, Stakeholders,
Professional and technical associations, Industry groups, Subject
Product Analysis
Methods used to translate project objectives into tangible requirements
and deliverables
Example
Product breakdown Structure systems engineering, systems analysis
value engineering, value analysis, functional analysis
Recognizing Excellence in Project Management
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
176/196
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
177/196
Outputs Define Scope Scope_Statement_Template.doc
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
178/196
Recognizing Excellence in Project Management
Outputs Define Scope
Project Document Updates
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
179/196
Updates to
Stakeholder Register
Requirements Documentation
Requirements traceabilitym a r x
Recognizing Excellence in Project Management
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
180/196
Create WBSCreate WBS
rocess o su v ng pro ec e vera es an ro ec wor
into Smaller and more manageable components
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
181/196
Deliverable-oriented hierarchal decomposition of work to be
executed by project team to accomplish project objectives
Develops common understanding of the project scope
Each descending level provides more detailed description of the
Items at lowest level of WBS are called work-packages
A work package can be scheduled, cost estimated, monitored
an con ro e
WBS does not show dependencies. Dividing work package into
activities is part of the time management process (Define
Recognizing Excellence in Project Management
Activities)
Create WBS
Tools and Techniques
D iti
Outputs
WBS
Inputs
P j t S
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
182/196
Decomposition WBS Project Scope
Scope baseline
Project document
updates
Requirement
Documentation
Organizational
Process Assets
Recognizing Excellence in Project Management
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
183/196
Inputs - Create WBS
Project Scope Statement Described earlier
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
184/196
Requirement Documentation Described earlier
Recognizing Excellence in Project Management
Tools & Techniques Create WBS
Decomposition
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
185/196
Decomposition is the subdivision of project deliverables into
,
deliverables are defined to the work package level
The work package level is lowest level in WBS, and is the point at
estimated and managed
Activities in Decomposition
en y an ana yze e e vera es an re a e wor
Structuring and organizing the WBS
Decomposing to the required detailed level
eve op ng an ass gn ng co es or componen s
Verify the sufficiency of degree of decomposition
Recognizing Excellence in Project Management
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
186/196
Outputs Create WBS
Work Breakdown Structure (WBS) Example 2
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
187/196
Recognizing Excellence in Project Management
Outputs Create WBS
Work Breakdown Structure (WBS) Example 3
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
188/196
Recognizing Excellence in Project Management
Outputs Create WBS
Work Breakdown Structure - Characteristics
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
189/196
Recognizing Excellence in Project Management
Outputs Create WBS WBS Dictionary : Supporting document containing details of WBS
components. It includes (but not limited to) :
Code of account identifier Cost estimates
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
190/196
Code of account identifier Cost estimates
Responsible organization
List of schedule milestone
Acceptance criteria
Resource required
Associated schedule activities Contract Information
Recognizing Excellence in Project Management
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
191/196
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
192/196
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
193/196
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
194/196
Approach to answering Exam Questions
Techniques
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
195/196
Techniques Read the uestion
first
Use yourbrain
Recognizing Excellence in Project Management
Approach to answering Exam Questions
Techniques
-
7/27/2019 Day 1 - Project Management Methodology With PMP Exam Preparation Ver 1
196/196
Techniques Bottom u
approach