DAVIESS COUNTY BOARD OF EDUCATION – JULY 22 ... 23 2012 Board...1) AHS – Orchestra students will...

DAVIESS COUNTY BOARD OF EDUCATION FEBRUARY 23, 2012 BOARD MEETING

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BOARD MEETING MINUTES

DAVIESS COUNTY BOARD OF EDUCATION

RECORD OF BOARD PROCEEDINGS

(MINUTES)

The Daviess County Board of Education met pursuant to notice in Owensboro, KY on February 23, 2012 at

6:00 p. m. for a regular meeting. The meeting was held at the Daviess County Board of Education office in

Owensboro, KY.

Daviess County Board of Education members are: Mr. Frank G. Riney, III, Chairperson, Mrs. Dianne B.

Mackey, Vice-Chairperson, Ms. Merritt Bates-Thomas, Mr. P. Mike Clark and Randall E. King, M.D.

#296

CALL TO ORDER

#297

ROLL CALL

I. CALL TO ORDER

Mr. Frank Riney, Chairperson, called the meeting to order.

II. ROLL CALL

All Board members were present. Superintendent Mike Gray and

Recording Secretary Peggy Inklebarger were also present.

#298

MOMENT OF SILENCE

#299

COMMUNICATIONS

III. MOMENT OF SILENCE

The Board observed a moment of silence.

IV. COMMUNICATIONS

There were no communications from the Board.

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PROPOSED

AMENDMENTS TO

THE AGENDA

#301

SUPERINTENDENT’S

REPORT

V. PROPOSED AMENDMENTS TO THE AGENDA

There were no proposed amendments to the agenda.

VI. SUPERINTENDENT’S REMARKS

VI-A. Superintendent’s Report

Mr. Gray welcomed everyone to the meeting and updated the Board

on current activities.

The mission of Daviess County Public Schools is to prepare students to succeed

for life by meeting the individual needs of students, ensuring quality instruction,

and developing a learning community.


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#302

PUBLIC COMMENT

#303

APPROVED

TREASURER’S

REPORT

VI-B. Recognition of Cross-Country Sixth-Grade and Under State

Champions

The Board and Interim Superintendent Mike Gray recognized the

Burns Middle School girls’ cross-country team for winning the state

championship in the category of sixth-grade and under.

The Board presented each student with a token of congratulations.

VI-C. Recognition of KMEA All-State Band and Chorus

On behalf of the Board, Mr. Frank Riney recognized the All-State

Choir and Orchestra students. Students were presented with a token

of appreciation.

VI-D. Recognition of National Merit Finalists

On behalf of the Board, Mr. Frank Riney recognized our National

Merit Finalists, Matthew Leonard, Austin Hohiemer, Logan Leathem,

and Evan Wettstain. Students were presented with a token of

appreciation.

VI-E. DCMS Presentation

Kelly Skeens and Valerie Jones presented an overview of DCMS

academic programs and culture.

VII. PUBLIC COMMENT

There was no public comment.

VIII. REPORTS

VIII-A. TREASURER’S REPORT

Matt Robbins presented the Treasurer’s Report with a balance in cash

and securities on January 31, 2012 of $21,257,301.55.

GF Fund Balance-January 1 2011 $13,628,775.52

Total Receipts $14,061,667.62

Total Available for Expenditures $27,690,443.14

Total Expenditures $6,433,141.59

GF Fund Balance-January 31, 2011 $21,257,301.55

The Treasurer’s report passed with a motion by Ms. Dianne Mackey

and a second by Ms. Merritt Bates-Thomas.

All Board members voted in favor of the motion.


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INSTRUCTIONAL

REPORT

#305

APPROVED CONSENT

AGENDA

VIII-B. INSTRUCTIONAL REPORT

Ms. Julie Clark reviewed the Career Readiness instructional report

information with the Board.

Mr. Mike Clark made a motion to approve the instructional report and

Ms. Dianne Mackey seconded. All board members voted in favor of

the motion.

IX. CONSENT AGENDA

Mr. Frank Riney, Chairperson of the Daviess County Board of

Education, entertained a motion to approve the consent agenda.

Mr. Mike Clark made a motion to approve the consent agenda and

Ms. Merritt Bates-Thomas seconded.

There was an affirmative vote by all board members.

Consent Agenda Items are outlined below:

IX-A. Consider Approval of New Positions

Special Services Specialist, Learning Center/District Wide, 205 days

per year. To provide assistance in the development, implementation,

and coordination of the district special education programs with an

emphasis on emotional behavior disabilities. With the reduction of

Assistant Principals at the elementary level the specialist position is

needed to assist with placements, meetings, and communication and

also to help the district maintain the compliance of disproportionality

of EBD. This is a permanent position for the 2012-13 school year.

IX-B. Consider Approval of Leaves of Absence

Daviess County Board of Education policy requires employees who

are requesting a leave of absence to make a written request.

The Board approved the following Leaves of Absence:


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IX-C. Consider Approval of Emergency Certificates for Teachers and

Substitute Teachers.

Approved the following Full-Time Emergency Certificates: Lindsey

Montgomery and Sarah Dewitt

Emergency Substitute Teachers: David Howard

IX-D. Consider Approval of Out-of-State Overnight Field Trips

Approved the following trips:

1) AHS – Orchestra students will attend activities in Cincinnati,

OH, May 10-11, 2012

2) CVMS – Band will attend activities in Cincinnati, OH, April

26-28, 2012

3) DPES – 5th

grade will attend activities at the US Space and

Rocket Center in Huntsville, AL, March 27-28, 2012

4) AHS – Boys Track & Field will attend meets in Mobile, AL

and Orange Beach, AL, April 2-8, 2012

IX-E. Consider Approval of School Fundraisers

Approved fundraisers for the following schools:

Deer Park, East View, Highland, Meadow Lands, Sorgho, Southern

Oaks, West Louisville and Whitesville Elementary Schools, Burns,

College View and Daviess County Middle Schools, and Apollo and

Daviess County High Schools, and Valley School.

IX-F. Consider Approval of the January 17, 2012 Board Meeting

Minutes

Approved the January 17, 2012 Board Meeting Minutes

IX-G. Consider Approval of the January 19, 2012 Board Meeting

Minutes

Approved the January 19, 2012 Board Meeting Minutes

IX-H. Consider Approval of the February 7, 2012 Board Meeting

Minutes

Approved the February 7, 2012 Board Meeting Minutes.

IX-I. Consider Approval Early Graduation Request

Per the district Early Graduation Policy 08.1132, the Board approved

early graduation for one Daviess County High School student due to

special circumstances.

IX-J. Consider Approval to Declare Property as Surplus

Declared a semi tractor used for AHS Band as surplus and available

for sale.


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#306

APPROVED BILLS

#307

APPROVED BID #12-01

(STUDENT AGENDA

BOOKS)

IX-K. Consider Approval of Preliminary Site-Based Allocations for

the 2012-13 School Year

Approved the March 1 SBDM school allocations for the 2012-2013

school year.

X. ACTION ITEMS

X-A. Consider Approval of Bills

Mr. Matt Robbins recommended the Board approve the bills as

follows:

Payroll $7,937,996.02

General Fund $1,457,712.58

Special Revenue Fund $76,135.07

Construction Fund $98,216.41

Debt Service Fund $742,183.37

Food Service Fund $386,200.89

After School Program Fund $23,246.84

Warrant Total $10,721,691.18

Ms. Merritt Bates-Thomas moved to approve the recommendation and

Mr. Mike Clark seconded.

Board members Mackey, Bates-Thomas, King and Clark voted in

favor of the motion. Board member Riney disqualified.

X-B. Consider Approval of Bid # 12-01 (Student Agenda Books)

The bids were opened on Tuesday, February 7, 2012. Seven

invitations to bid were mailed to prospective bidders and five bids

were received for consideration. Individual school personnel

responsible for ordering the agenda books provided input for our

recommendation.

Mr. Matt Robbins said, “We are recommending the Board award the

bid to two separate vendors. We recommend awarding the middle and

high school to School Mate. We recommend awarding the elementary

school option to Premier Agendas and school Mate.”


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#308

APPROVED

DECLARATION OF

SURPLUS PROPERTY

#309

APPROVED

PROPERTY SALE

PROPOSAL

#310

DISCUSSION ITEMS

Ms. Dianne Mackey moved to approve the recommendation and Ms.

Merritt Bates-Thomas seconded.

Voting yes: All Board members.

X-C. CONSIDER APPROVAL OF DECLARATION OF

SURPLUS PROPERTY

In accordance with 702 KAR 4:090, the local board must declare

property surplus to the academic needs of the district before

disposition of property. The disposal of property can be performed by

the following three methods.

1. Public Auction

2. Sealed Bids

3. Competitive negotiations with a sale price equal to or greater

than the fair market value.

Mr. David Humphrey recommended the Board declare surplus

property consisting of 0.825 acre portion of the property at East View

Elementary.

Mr. Mike Clark moved to approve the recommendation and Ms.

Dianne Mackey seconded.

Voting in favor of the motion: All Board Members

X-D. CONSIDER APPROVAL OF PROPERTY SALE

PROPOSAL

Billy Joe Miles has submitted a proposal to purchase 0.825 acre of the

20 acres at East View Elementary School. The land will be used to

create a new entrance to a proposed subdivision behind the Summit.

Mr. David Humphrey recommended the Board approve the sale of the

0.825 acre to Billy Joe Miles for the sum of $27,500.

Ms. Dianne Mackey moved to approve the recommendation and Mr.

Mike Clark seconded.

All Board members voted in favor of the motion.

XI. DISCUSSION ITEMS

There were no discussion items.


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#311

INFORMATION ITEMS

XII. INFORMATION ITEMS

XII-A. Personnel Report

The personnel report is a written report of all personnel actions taken

by the Superintendent since the last regular monthly board meeting.


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XII-B. Construction Report

David Humphrey, Director of Maintenance, Buildings and Grounds,

updated the Board on current construction projects.

XIII-C. Report of Field Trips

This is a written report of field trips. Cost is covered by approved

school travel budgets, fundraisers, and parent support.

1) DCHS - Drama students will attend a state drama one-act contest at

Tates Creek High School, April 13-14, 2012.

2) DCHS - Dive and Swim Team will attend state meet at University

of Louisville, KY, February 23-25, 2012

3) DCHS - Wrestling members will attend the state tournament at

Lexington, KY, February 16-18, 2012

4) DCHS - Wrestling members attended regional wrestling

tournament at Caldwell County, February 10-11, 2012.

5) DCHS - JCL will attend the state convention in Ft. Mitchell, KY,

February 3-5, 2012.

6) DCMS - MMD will attend outdoor education classes at Land

Between the Lakes, April 17-18, 2012.

7) BMS - STLP will attend state competition at Lexington, KY,

March 21-22, 2012

8) CVMS/BMS/DCMS - Academic team members will attend state

meet competition at Lexington, KY, March 10-12, 2012

XII-D. Report of Grants Received

No Grants were reported at this meeting.

XII-E. Review of Procedure #02.4331 AP.1 (School Staffing

Guidelines-Allocation Formulas)

Reviewed updates to procedure #02.4331 AP.1 (School Staffing

Guidelines-Allocation Formulas).

XII-F. Wellness Program Annual Report

A copy of this report was presented for information only. This was a

written report for Board review.

XII-G. Consider Approval of Revision to Policy #05.1

(Construction) First Reading

Reviewed updates and language changes to Board Policy #05.1

(Construction).


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#312

CLOSED SESSION

#313

STUDENT HEARING

#314

STUDENT HEARING

XII-H. Review revision to Procedure #05.1 AP.1 (Construction

and Naming of Facilities).

Reviewed language change and updates to this procedure. These

changes were necessary due to the update in Board policy # 05.1.

XIII. CLOSED SESSION

In accordance with KRS 61.810, Section (1) (c) and Section (1) (f),

Chairperson Riney entertained a motion to enter into closed session

for the purpose of discussing proposed or pending litigation and for

the purpose of holding discussions or hearings which might lead to the

discipline of a student.

Mr. Mike Clark moved to enter into closed session and Dr. Randy

King seconded. All members voted in favor of the motion.

During closed session, the Board conducted two student hearings.

STUDENT HEARING “ STUDENT A”

The Board conducted a student hearing for Daviess County Public

School “Student A”.

The student and grandparents were present on the student’s behalf.

After hearing the evidence presented, Mr. Mike Gray, Interim

Superintendent, recommended “Student A” be expelled for the

remainder of the 2011-12 school year with educational services to be

provided through the district.

Mike Clark moved to approve the recommendation and Ms. Dianne

Mackey seconded. There was an affirmative vote by all Board

members.

STUDENT HEARING “STUDENT B”

The Board conducted a student hearing for Daviess County Public

School “Student B”.

Neither the student nor representatives for the student were present. It

was reported by Mr. Windy Kretman that the student and parent were

here but left prior to the hearing.

After hearing the evidence presented, Mr. Mike Gray, Interim

Superintendent, recommended “Student B” be expelled for the

remainder of the 2011-12 school year with educational services to be

provided through the district.


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#315

PROPOSED OR

PENDING LITIGTION

#316

RETURN TO OPEN

#317

APPROVED RESPOND

TO CLAIM

#318

OTHER BUSINESS

#319

ADJOURN

Dianne Mackey moved to approve the recommendation and Ms.

Merritt Bates-Thomas seconded. There was an affirmative vote by all

Board members.

PROPOSED OR PENDING LITIGATION

During Closed Session, the Board also had discussion in reference to

Proposed or Pending Litigation.

RETURN TO OPEN

Ms. Merritt Bates-Thomas moved to return to open session and Mike

Clark seconded.

Voting yes: All Board members.

RESPOND TO CLAIM

Mike Clark made a motion to respond to claim as discussed in Closed

Session. Dr. Randy King seconded the motion.

Voting yes: Riney, Bates-Thomas, King and Clark

Voting no: Ms. Dianne Mackey

XV. OTHER BUSINESS

There was no other business.

XVI. ADJOURN

Ms. Merritt Bates-Thomas moved to adjourn and Dr. Randy King

seconded.

Voting yes: Riney, Mackey, Bates-Thomas, King and Clark

Respectfully submitted,

Mr. Frank Riney, Board Chairperson

Mr. Mike Gray, Superintendent, Board Secretary

DAVIESS COUNTY BOARD OF EDUCATION – JULY 22 ... 23 2012 Board...1) AHS – Orchestra students will...

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