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David Redman, Director Facilities and Administrative Services Division May 21, 2013 1 HQ Renovation All Hands Relocation From 3 rd Floor to 5 th Floor Slide 2 Welcome David Redman, Director, Facilities and Administrative Services Division HQ Relocation Reminders Arnold Rotruck, Paxton Van Lines Packing Guidelines Proper Crate Lifting/Stacking Paul Raudenbush, Chief, Headquarters Security Information Security Classified and SBU Information Safe Relocation 2 Agenda Slide 3 Karsheila Henderson (Primary), Gerald Smith (IT) Astrophysics Division Sheila Gorham Earth Science Division Diane Johnson Heliophysics Division Glenda Butzke James Webb Telescope Program Office, Carol Reid Joint Agency Satellite Division Carol Reid 3 Organization POCs Slide 4 Planetary Science Division Jacqueline Mackall Resource Management Division Carol Reid Strategic Integration & Management Carol Reid 4 Organization POCs Slide 5 Moving materials will be delivered two weeks prior to move Crates will be provided on Wednesday, June 5 th Cardboard boxes have been delivered to organizations for early packing Organization Cabinets File and Supply Cabinets Completely emptied Securely tape key to top of cabinet Paxton label must be applied File pedestals File pedestals do not have to be emptied and will be moved by Paxton movers Paxton label must be applied Key kept by employee 5 Move Information Slide 6 Overhead Cabinets Completely emptied Key left in overhead lock Employees MUST be packed & ready to move by 5:00 pm the day before the scheduled move date - ITCD will pack computer equipment Facilities will update workstation/office numbers for individuals related to renovation moves only. If employees move after their relocation, it is the employees responsibility to update their information. 6 Move Information Slide 7 Office keys Employees will return keys to the POC in the provided key envelope and complete key issue request card Key envelope (office keys used on 3rd floor) Must be turned into the locksmith the day before the organization telework day White key request cards for office keys used on the 5 th floor swing space must be turned into the locksmith by Monday, June 7 th (or sooner) Office key distribution will occur within the organization office space and coordinated through the organization POC beginning Monday, June 24 th 7 Move Information Slide 8 Eye Street Moves Performed by Paxton Movers Paxton packing crates provided May 23 rd No office furniture will be relocated with the exception of chairs Extreme Teleworkers Cardboard moving boxes should be used Available now Order via FHDS All furniture, including chairs will be stored at Laurel Warehouse *Special furniture accommodations for Eye Street moves will be addressed on individual basis 8 Offsite Move Information Slide 9 GSFC Moves Performed by HQ movers Items packed in cardboard moving boxes Available now Ordered via FHDS Label all items to be moved Name Building Number Room Number No office furniture will be relocated with the exception of chairs *Special furniture accommodations for GSFC move will be addressed on individual basis 9 Offsite Move Information Slide 10 10 Move Guide Provided to POCs in Move Kit Slide 11 Delivery of moving crates Tuesday, May 2 nd Wednesday, June 5 th Individual packing beginning Wednesday, June 5 th (or sooner) White key request form Friday, June 7 th Vending/Ice Machine removed Friday, June 14 th Move/Telework Day Tuesday, June 4 th (Eye Street) Earth Science Division Heliophysics Division 11 Key Dates Slide 12 Move/Telework Day (Contd) Tuesday, June 4 th (GSFC) Astrophysics Division Earth Science Division Planetary Science Tuesday, June 4 th (Extreme Teleworkers) Earth Science Division Heliophysics Division Monday, June 24th Astrophysics Division Joint Agency Satellite Division Planetary Science Division 12 Key Dates Slide 13 Move/Telework Day (Contd) Tuesday, June 25 th Earth Science Division Resource Management Division Science Mission Directorate Wednesday, June 26 th Heliophysics Division Strategic Integration & Management 13 Key Dates Slide 14 5 th Floor Internal Swing Space 14 Green: Science Mission Directorate Slide 15 New Galley Areas 3 per floor (West, Center, East) Keurig Coffee Maker (2) Microwave (2) Refrigerator (2) Ice Maker Seating Area Toasters (Coming Soon) 15 HQ Renovation Update Slide 16 New task lighting Existing overhead task lighting will no longer be provided New fixtures will be provided as part of the renovation New fixtures required to meet US Green Building Councils LEED Energy & Atmosphere Prerequisite 2 16 HQ Renovation Update Slide 17 17 Office Lighting Individually controlled Dimmer Switch Adjust to personal preference Programmed by office Infra red Sensor Activate lighting upon entering Automatically turn off 15 minutes after exiting Slide 18 HQ Renovation Update Lighting Override Switch Core lease hours 6am 6:30pm Lights blink 10 minutes prior to shut off After 6:30 pm override switch must be turned on Luminescent signage above override switch Lights will remain on for 30 minutes 30 minute timeframe is a LEED requirement Locations (north and south) West Center East 18 Slide 19 New sound masking and PA system Sound masking provided throughout the building Zone controlled and adjustable Sound masking also functions as the PA system GS 15 Employees 1 row of overheads (1) 2 drawer Lateral File Cabinet 2 Pedestals 19 HQ Renovation Update Slide 20 Typical Floor Layout 20 Slide 21 Typical Floor Layout 21 Slide 22 Design Advantages HVAC wall units will be used properly and help balance the building HVAC system Reduced hot and cold spots Improved air circulation/quality Increased natural lighting has been proven to increase productivity Reduce overall energy usage 22 Slide 23 LEED Certification Piedmont is required to achieve Leadership in Energy and Environmental Design (LEED) Certification Construction Interiors Goal is Silver Requires a partnership between landlord and NASA 23 Slide 24 LEED Certification NASA can receive LEED points toward certification through the following actions: Reuse of existing furniture Provide a thermally comfortable environment that supports the productivity and well-being of occupants Achieve increasing levels of energy conservation for HVAC beyond the prerequisite standard to reduce environmental impacts associated with excessive energy use 24 Slide 25 Change Management Space Modification Requirements Space Modification Requests Now Include Reengineering of Existing Mechanical & Electrical and Data Systems Reengineering of Existing Life Safety Systems HVAC system cannot be modified as easily Additional VAV boxes may need to be installed Development of Construction Documents District of Columbia Permitting Application Review and Approval Process 25 Slide 26 Evacuation Procedures HQ Evacuation procedures remain as they have been, despite renovation work and personnel relocations. If you are moved to a new area of the building for the renovation, look for the emergency exits and signs and familiarize yourself with your new staging area before an evacuation, so you know where you should report if the alarm sounds. Verify your evacuation routes and staging area, regardless of where you are in the building. If an alarm sounds listen, then act quickly 26 Slide 27 Evacuation Procedures If you need assistance evacuating, report to the freight elevator galley area on whatever floor you are on. Once out of the building, do not return until the all-clear is given. Follow directions given by the ICP, Emergency Management, Security, and Building Monitors. 27 Slide 28 Evacuation Staging Areas 28 Slide 29 Packing Guidelines Packing with the Pax Box System Build and stack Legal/Letter/Hanging Files Stack and pack Label Placement and Removal 29 Slide 30 Information Security Classified Information Sensitive But Unclassified Information Identifiable markings to indicate sensitive information SBU Cover Sheet SBU Bins/Burn Bags Securing Burn Bags Storage and Pick Up Locations Safe Relocation Protect Information that Warrants it! 30 Slide 31 Next Steps Continued POC meetings with renovation team Pack and move to the 5 th floor Targeted All Hands for occupants returning to the renovated 3 rd floor Four weeks prior to leaving the 5 th floor 31 Slide 32 Project Manager Brian Smith: brian.s.smith-1@nasa.govbrian.s.smith-1@nasa.gov Assistant Project Manager John Ferri: john.a.ferri@nasa.govjohn.a.ferri@nasa.gov Move Coordinator Malicha Day: malicha.a.day@nasa.govmalicha.a.day@nasa.gov Stacey Brock-Watkins: stacey.brock-watkins@nasa.govstacey.brock-watkins@nasa.gov Vera Zislin vera.zislin@nasa.govvera.zislin@nasa.gov Please visit our website for more information: http://fasd.hq.nasa.gov/bldg_renovate.html 32 HQ Renovation Facilities Points of Contact Slide 33 33 Questions