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Transcript of Date:July 20, 2015 Time:11:00 AM – 1:00 PM Phone:1-866-394-2346 Pass code: 671 382 9672# Webinar:...
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Date: July 20, 2015Time: 11:00 AM – 1:00 PMPhone: 1-866-394-2346Pass code: 671 382 9672#Webinar: http://connect.moric.org/vendormeeting/
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Welcome and Introductions2015-16 Data Collection Information
a) Staff IDb) Staff Attendance – New Template & Attendance Codesc) Attendance Code – Attendance Codes Typed) Staff Snapshot – Clarificationse) Staff Tenure – Tenure Area Codesf) Student Lite – Career Path Codesg) New Assessment Measure Standard Codesh) New Standard Achieved Codes for NYSITELLi) New Fields for eScholar Templates
Additional ResourcesQuestions
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Staff ID
Staff ID for each staff member must be consistent across all templates.
Use TEACH ID from TEACH system. Use 9 numeric characters, left padded with zeros. For example, for 1234567, use 001234567.
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Staff Attendance – New Template
For teachers only.Report full-day absences. If out for only part of a day, do not report as an absence.Report type of absence.
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Staff Attendance – Staff Attendance Code Long Identifies type of absence
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Attendance Code – Attendance Code Type
Attendance Code Type can be “STUDENT” or “STAFF.”
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Staff Snapshot
Starting in 2015-16, Staff Snapshot records should be loaded to Level 2 as early in the school year as possible. They are needed for teacher PIN generation for TAA Accounts for teacher roster access and ePMF teacher form access.
CONTRACT WORK DAYS is a new field in Staff Snapshot in 2015-16 used to report the number of work days the staff person is expected to work in the LEA based on the staff contract or appointment.
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Staff Snapshot – Original Hire Date
Effective date of first board appointment (or other official hire date if not currently board appointed) of teacher or principal.
If a teacher or principal left and was rehired within the school year, the district may use the earlier hire date.
If a teacher or principal had left service for more than a year and was rehired in a subsequent school year, the district should use the later hire date.
If a teacher becomes a principal, report a teacher hire date and teacher exit date, and then report a principal hire date.
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Staff Snapshot – Salary
Include the staff member’s salary regardless of whether or not the salary contract is in negotiations. This field cannot be left blank.
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Staff Snapshot – Race/Ethnicity
The Race/Ethnicity fields are optional for school districts.
If data are provided in field #21 (Race or Ethnicity Code), then data must be provided in field #69 (Hispanic Ethnicity Indicator) and vice versa.
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Staff Tenure – Tenure Area CodesFor 2015-16, TCH is no longer available, and there is an expanded list of Tenure Area Codes. Report one record for each tenure area.
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Student Lite - Career Path CodesCode used to identify pathway student used to graduate. Can not be left blank for graduates. If not using a new pathway to graduate, use “TRAD.” For more information, see: http://www.p12.nysed.gov/ciai/multiple-pathways/docs/multiple-pathways-4+1-field-memo.pdf
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New Assessment Measure Standard Codes – CTE
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New Assessment Measure Standard Codes – CCR
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New Assessment Measure Standard Codes – Regents
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New Standard Achieved Codes for NYSITELL
For score ranges, see: http://www.p12.nysed.gov/assessment/nysitell/2015/nysitellconversionchart.pdf
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New Fields in eScholar Templates
New fields for 2015-16 are highlighted in yellow in the eScholar templates available at http://www.p12.nysed.gov/irs/vendors/2015-16/techInfo.html.
Please use the new fields to develop your file formats.
Please complete anytime after August 2015 but no later than the end of October 2015.
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2015-16 Templateso http://www.p12.nysed.gov/irs/vendors/2015-16/techInfo.html
Collection Requirementso http://www.p12.nysed.gov/irs/vendors/techInfo.html
SIRS Guidance o www.p12.nysed.gov/irs/sirs/
Google Calendaro http://www.p12.nysed.gov/irs/calendar-irs.html
Latest News/Memoso www.p12.nysed.gov/irs/news.htmlo http://www.p12.nysed.gov/irs/memos/
APPR guidanceo www.engageny.org/sites/default/files/resource/attachments/appr-field-guidance.pdf
Comprehensive Course Catalogo www.p12.nysed.gov/irs/courseCatalog/home.html
School Management System (SMS) Certification Centero http://sms-certcntr.lhric.org/index.php
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General Questions:[email protected] Questions:[email protected] IRS Office: (518) 474-7965