Date 30.10.2010By O. P. Mishra JEPC, Ranchi

Goods & services are of two types of Procurement

Background of goods/services Indenting & need assessment of items

to be procured Data validation for ordering quantity Preparation of procurement plan All the decisions to be taken by

committee Preparation of bid document

Make tender rate most competitive Economy Efficiency Equal opportunity Transparency Avoid special and differential treatment Discourage anti competition Out of monopolistic approach TCO (Total cost of Ownership) Minimize cost maximize quality

Open Tender Limited Tender Single Tender / Without Tender Direct Contacting e-Tendering Civil Works by Communities EOI/RFP and negotiation for service

hiring Package wise tendering as per WB

Norms Negotiation discouraged BOOT/BOLT or DFBOLT concept

State Level Offices Divisional Offices District Level Offices Block Level Offices Kasturba Gandhi Balika Vidyalayas CRCs Village Education Committees (SMCs)

Invitation for Bids Instruction to Bidders General conditions of contract Special conditions of contract Schedule of requirement Technical specification Eligibility criteria Bid form and price schedule Bid security (2% of quoted total cost ) Contract form Performance security( 5% of the contract

value) Payment conditions (three phase in

percentage) Distribution as FOR to ……

Contd.

Performance Statement of past works Work Authorization Bank Guarantee for advance payment Copyright, licensing or patent terms Affidavit for execution of contract Liquidated damages or later to assess

loss Billing and payment deliverables Penalties and force major clause Quality and its testing (SQC) Dispute settlement mechanism as per

law

Advertising of tender (at least in three papers)

Pre bid meeting Opening of tender (Envelop A for technical and

B for financial) Award of contract to lowest bidder Waiting for end of Period of contract Job assignment is not permitted after contract Advance payment equal to Bank guarantee Receipt of goods and cross confirmation of

supply Payment of goods received

Receipt / honour of complaints Dokeding / numbering of Complaints Confidentialities of complaints Redressal of grievances If any misconduct/suppression of facts or

unethical behavior found disciplinary proceeding is to be initiated

Forwarding of complaints to investigating authorities

Make estimate/costing to quote below estimate

Direct purchase of raw materials(Paper for Text books)saving Central excise duty and other exempted tax

Bid rate without Raw materials (Paper cost)

Analysis of rate parity/comparison among other states

Post review of contracts by third parties Related party disclosure by procuring

authorities