Datapolis Guest Expert Presentation: Limitations of SharePoint Designer by Bjoern H. Rapp
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Transcript of Datapolis Guest Expert Presentation: Limitations of SharePoint Designer by Bjoern H. Rapp
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Limitations of SharePoint Designer
Bjoern H Rapp
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Agenda• Workflow Design in SharePoint
Designer – overview• SharePoint Designer limitations• DataPolis Process System
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The big SharePoint workflow picture
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SharePoint Designer as a workflow tool
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Workflow Types • List Workflows• Reusable Workflows • Site Workflows
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Creating a List Workflow
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Selecting Actions
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Using conditions
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Packaging and Publishing
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Configuration Settings
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Sounds good for some.. maybe not for everyone
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SharePoint Designer 2013 Limitations • A general tool for creating non-code
SharePoint solutions• Creating and modifying site assets, site
columns and content types• Creating and modifying sites and lists• LOB Data Integration• Web publishing• Workflow Creation
• Not a 100% clean Workflow authoring application!!
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SharePoint Designer 2013 Limitations cont. • No native built-in visual designer
• Text-based designer default, not optimal for many business users
• Visual Designer only available via licensed version of Visio 2013 Professional.
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SharePoint Designer 2013 Limitations cont. • Limited extensibility
• Building custom actions requires programming skills and access to Visual Studio
• Insecure future regarding Forms support• InfoPath forms requires Enterprise
version of SharePoint 2013• InfoPath will be deprecated in
future SharePoint versions
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SharePoint Designer 2013 Limitations cont. • Limited debugging options
• Only validation and well-formed checks available via «Check for Errors»
• No in-place testing capacity. • Debugging via adding lots of
«Send to History» actions!
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SharePoint Designer 2013 Limitations cont. • Maybe most important of them all....
• SharePoint Designer is a potentially «dangerous» tool in the wrong hands..!!!
• Many organizations impose restrictions on the use of SharePoint Designer.
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Using Datapolis Process system as an alternative for designing workflows
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Workflow Designer (former Datapolis Workbox) • Visual process designer for business users • Visual activities designer for technical users
Datapolis Process System Overview
Workflow as Application and Application in Workflow• Any workflow can be converted into Application • Applications can be built using any external tool • Applications be used inside workflows and by external solutions
Central Administration • Single list to control all workflows across the farm• Workflow and Application maintenance permission structure• Performance monitoring diagnostics
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Drag and drop designer to model a process
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Powerful activity designer to automate functionality
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Workflow as an application
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Applications – unique selling points
Process 1
App 1
App 3
App 2
App 1
Process 2
Process 3
Pro
cess
1P
roce
ss 4
Pull common processes into a single repository • Fast changes adoption in the whole workflow system
• Coherent and up-to-date process definition in the whole system
Parallel sub processes • More then one task can be executed at the same time
• The workflow definition remains clear and understable
• One process executed many times at the same moment
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Build a workflow for pre-install contact..
…another one for the post-install contact
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Apps will appear in the upper right
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Use an application inside other workflows…
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Dragging and dropping the application on a confirmation state
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Defining activities for an action
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Order Workflow and Roles
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Viewing List Items by Workflow State
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Monitoring instance history
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Examples of monitorable processes
How many items finish each hour, day, week?
How regular is the flow?
Which item took the longest to complete the process?
How long did that item take?
Which item completed the process fastest?
How long did that item take?
Which sub-process takes the longest?
How long does an item wait in a given state?
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Datapolos Solutions Management
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Datapolis Solutions Management
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Logging
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Summary
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Questions?
Check the online test site:
http://sharepoint2013.datapolis.com