DATA IS POTENTIAL Data Driven Sourcing Seagate Indirect ... · input to the task, Support will...

DATA IS POTENTIAL

Data Driven Sourcing

Seagate Indirect Supply ChainJames Martinson, Dean Halvorson, Alex Davis, John Jones, Eric Pesik

2

Seagate Presenter Team

James Martinson – Director Global Indirect CMT

Alex Davis – Category Manager, Global Facilities

Dean Halvorson – Principal CM, Global Chemicals

John Jones – Director of IT Sourcing Team

Eric Pesik – Asst General Counsel

Data Driven Sourcing Seagate Indirect SC

Team Based Facilitation, 5 Phases:• Insight into the Buy

• Strategize the Event

• Negotiate the Deal

• Execute the Purchase

• Manage the Supplier

Using data to make the best decision


Insight

Define Source Needs

Establish Team

Strategize

Source Strategy & Requirements Definition

Selection Criteria

Supplier Pre-Qualification

Negotiate

RFX

Supplier Selection

Negotiation

Execute

Documentation

Award & Execution

Manage

Implement, Monitor & Improve


Insight

Step Tools

Define Source Needs Checklist

Establish Team RASCI

Kick-off

Dean Halvorson



Source Needs

What does the requestor want?

This process completed yesterday!

What does Sourcing Team need to know?

Who, What, When, Where & Why.


Source Needs

See Back-up for full sourcing checklist.

How to documentWhat to Document:• Detailed Statement of Work

from Requestor

• Drawings, Specifications,

Designs & Procedures

• Recommended Suppliers

• Additional information


eSourcing Software

How many of you use an eSourcing

application?


eSourcing Software

Data Driven Sourcing Seagate Indirect SCRASCI Team Model

ResponsibleIdentifies the team member that is assigned to complete a particular step. The degree of

responsibility is determined by the Accountable team member. There should be only one “R” (R’s

can only be shared under exceptional circumstances).

AccountableDesignates the team member that is ultimately ‘accountable’ for the completion of the step, and

who has the ability to give final approval. There can be only one “A” for a decision or activity and

accountability cannot be delegated.

SupportingResources are allocated to the Responsible team member. Unlike Consulted, who may provide

input to the task, Support will assist in completing the task.

ConsultedIdentifies the team member that must be “consulted’ before a decision or activity is finalized. This

is a two-way communication.

InformedIdentifies the team member that should be notified about the completion or output of the decision

or activity, on an as-needed basis. This is a one-way communication.

Data Driven Sourcing Seagate Indirect SCRASCI Team Model


Kickoff Meeting

• Intro

• Project Overview & Goals

• Roles & Responsibilities

• Training

• ROE

• Confidentiality

• Decision Escalation Path

• Timeline review

• ID Suppliers

• Decision Tool Review

• Process Overview

• Next Steps

• Set regular meeting time

Ground Rules,

Roles

& Process


Insight

Strategize

Step ToolsSource Strategy Problem& Requirements Statement

Selection Criteria Musts &Supplier Pre-Qual Wants

Alexander Davis

Review: How many of

you use a source

selection team?


Problem & Decision Statement

What makes a strategy?


Selection Criteria - Musts


Selection Criteria - Wants


Insight

Strategize

Negotiate

Step ToolsAnti- Formcollusion

Supplier Negotiation

Selection Tracker

Negotiations

John Jones


Supplier Anti-Collusion Letter


How many here use a Selection Criteria Process?


Must Criteria

Move to Negotiation Action Plan


Completing Selection Criteria


Decision Risk Analysis



Negotiation Action Plan


Negotiation Action Plan

90

$10K

Successful Negotiation


Insight

Strategize

Negotiate

Execute

Step Tools

Award & Contract

Execute System

Eric Pesik

ContractRequest

Business Specs

Business Case & RFP

Negotiation & Redlining

ContractAuthoring

Data Entry & Mgmt

Disposition & Renewal

Reporting & Audit

AgreementExecution


Contracts LifecycleInsight Strategize Negotiate

ExecuteManage


Insight

Strategize

Negotiate

Execute

Manage

ToolsSupplier Segmentation

Risk Analysis & Business Continuity

James Martinson

Review: How many in

the audience engage

Legal throughout the

process?


Supplier Segmentation

Supplier Segmentation (Business Reviews)

● Switching Costs

● Technology Provided

● Annual Spend

Risk Evaluation (Business Continuity Planning)

● Single / Sole Source

● Impact to Factory Capacity

● Time to replace


Supplier Segmentation & Risk Mitigation

Insight

Define Source Needs

Establish Team

Strategize

Source Strategy & Requirements Definition

Selection Criteria

Supplier Pre-Qualification

Negotiate

RFX

Supplier Selection

Negotiation

Execute

Documentation

Award & Execution

Manage

Implement, Monitor & Improve

Review – Data Driven Sourcing


Thank YouQuestions & Answers


DATA IS POTENTIAL Data Driven Sourcing Seagate Indirect ... · input to the task, Support will...

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