Data and Performance Management in Domestic Violence ...€¦ · psycho-educational programs for...
Transcript of Data and Performance Management in Domestic Violence ...€¦ · psycho-educational programs for...
Data and Performance Management in Domestic Violence Programs: House of Ruth Maryland
Presenters: Carol Bernstein, Contact Center Manager, House of Ruth Maryland April Rose, Sr. Solutions Specialist
Agenda
Welcome and Introductions Background on House of Ruth
▫ Program and Services▫ Data Management Systems
Examples of Data being tracked by House of Ruth How House of Ruth Uses the Data Questions ETO Software Demonstration for Common DV Programs Questions
History of HRM’s Data Management Systems
• Paradox• Access
– 5 databases, data not shared across database/program, internally hosted server
– Data entry staff to enter data (front line staff had no access to data)– Expensive developer to make changes– Duplicate data capture on clients served and client information
collected.• Efforts to Outcomes (ETO™) software (2001)
– Single database with flexibility for multiple program formats – Web-based (multiple state-wide locations)– Unduplicated client counts– All staff directly responsible for their own data entry
House of Ruth MarylandPrograms and Services
• 24 Hour Hotline• Client Services Program providing case management service to residential and
community clients • Residential Services: Shelter with 23 private rooms, six transitional apartments,
motel placement, Safe Homes transitional housing in the community • Legal Clinic: free legal services including representation for Protective/Peace
Orders; limited divorce and custody representations; 8 different locations for HRM legal clinics
• Individual and group counseling: clinical therapy and support groups for victims, children and youth in three different locations
• Teen Initiative program includes teen website, in-school trainings and train-the-trainer initiative working with community-based organizations
• Children's Program: including daycare, pre-school and therapy for children of residential clients.
• Abuser Intervention: psycho-educational programs for men who are emotionally, physically, or sexually abusing their partner; assists and educate victims to ensure their safety.
• Adelante Familia at the House of Ruth Maryland: providing services to Spanish-speaking DV victims
House of Ruth Maryland2010 By the Numbers
• Total lives impacted = 15,187– 8,557 Domestic Violence Victims– 613 Teens– 594 Children– 4,429 Friends, family, & professionals– 994 Abusers/DV Women
• 9,333 Hotline calls – 3,365 Unduplicated victims making 4,797 calls
• www.hruth.org– Hotline
410-889-7884– Carol Bernstein -- Contact Center Manager
410-554-8442 [email protected]
Common Core Data Elements
• Hotline Call Report – Core demographics, Abuse type, Initial screening for service eligibility, needs
assessment• Lethality Assessment (Jackie Campbell - JHU School of Nursing)
– Validated weighted assessment based on predictors of lethality risk– Pilot in our legal clinic. Does telling the woman her lethality score make her
more likely to follow-through with legal actions? = YES!– Introduced the lethality assessment across all programs– Important part of DV education to highlight risk factors, potential signs of
escalation, red flags for abuse• Risk Assessments
– HRM made a commitment to provide service, in one way or another, to all Risk Level 1 victims.
– In FY10, HRM received 1,715 requests for shelter; – 31% of those screened and considered to be in imminent danger were enrolled in
shelter program. – Others offered motel placement, relocation help, advocacy to other DV shelters,
safety planning, linkage to other HRM programs for follow-up services.
Other Examples of Performance Management Across Domestic Violence Programs• Gateway Project (Abuser Intervention)
– Conflicts Tactics Scale = pre/post test of attitudes towards relationships and handling conflict; Exit interview
• Teen Initiative– Utilizes data from website and in-school pre/post test of students’ knowledge of
healthy relationships. Curriculum currently being re-developed.
• Counseling Program– Composites used to track progress toward specific outcomes and goals; Children’s
Therapy also utilizes customizable service plans.
• Children’s Program Assessments– Developmental evaluations; assessments to measure trauma symptoms
• Legal Outcomes– Allows effective tracking of efforts and outcomes regarding legal cases– i.e. Track progress/time spent towards legal cases. % of successful requests for
Protection Orders.
Example: Children’s Therapeutic Services (FY10)Based on Individual Service Plan DataOf the active participants in FY10 who had at least two efforts towards the…
…Increased Knowledge of Domestic Violence outcome (N=176)…– 21% can define domestic violence the majority of the time. (37)– 68% (including those above) have mostly accurate information about domestic violence.
(120)– 58% have demonstrated increased safety planning skills. (102)
• These children averaged 18-19 total appointments with a median of 12 appointments.
…Decrease in Trauma Related Symptoms outcome (N=114)…– 11% are able to manage trauma related symptoms in all environments. (12)– 56% (including those above) are usually able to manage trauma related symptoms in most
environments. (64)– 54% have demonstrated increased ability to manage trauma related symptoms. (62)
• These children averaged 17 total appointments with a median of 13 appointments.
…Safety Planning outcome (N=183) …– 32% have a safety plan and believe they can implement it. (59)– 58% (including those above) have a safety plan. (106)– 65% have demonstrated increased safety planning skills. (119)
• These children averaged 23-24 appointments with a median of 18 appointments.
Other Uses of Data• Program Quality
– HRM example – POARP follow up surveys, GP and shelter exit interviews, program referrals intended for follow-up within 24 hours
– Customer Satisfaction Feedback surveys; Do clients find the material presented relevant? Are services accessible?
• Fundraising– HRM example – Annual Statistical Package: loaded with outcomes data across the
organizations and by program, from broad (number of clients served) to specific (demographically unique clients served from a particular location with particular outcomes)
– Ability to accurately talk about who you serve and how. – ETO software also enables us to generate “client stories” which paint the picture of how our
services were delivered to make a difference in the safety, stability and well-being of the victim.
• Grant Requests – HRM example – Hotline call data suggested need for bi-lingual Hotline Counselor – we
sought out grant to support additional Spanish-speaking staff for Contact Center– Ability to depict the need for a program or initiative (quantifiably)
• System accountability– HRM example – Police Lethality Program – HRM coordinates with BPD, Mayor’s Office,
Family Crimes Unit – HRM participation on Fatality Review Board also bolstered by data available from ETO software
– Work with other agencies (i.e. police department/courts) to demonstrate trends
House of Ruth MD: Police Lethality Program
• WHO: – Partnership of the House of Ruth MD, The Baltimore City Mayor’s Office,
Baltimore City Police Department, and the Family Crimes Unit• WHAT:
– Police are trained to administer Lethality Assessments on the scene for every criminal DV call they respond to. For every crime, the lethality assessment and incident report are forwarded to HRM staff next business day for educational follow-up/outreach within 48 hrs.
• WHEN: – Launched November 2009 – In FY10
• WHERE: – Pilot in 3 city districts
• WHY: – Greater access to victims who may not have access to services before– Systemic Accountability: #DV crimes = #Lethality Assessments
House of Ruth MD: Police Lethality Program
• Data from FY10 Reveal:– 1,116 Lethality Assessments received– 1,054 Unique victims represented
• Contact Center staff successfully contacted 55%• 25% of all victims contacted enrolled in other
House of Ruth programs– Once they are entered into the database based on the
incident report, any HRM staff can identify client as from Police Lethality if/when they reach out for services at a later date.
– the initial “point of entry” is tagged to the Police Project.
Questions?
A “High-Performing” Organization Clear Goal Strategy Progress Indicators Data to Determine What Works & What Doesn’t Stay On Course – Continuous Improvement Celebrate & Communicate Achievement
Success
“If you can’t demonstrate that you are having a positive impact on the clients you serve, how do you know you aren’t having a negative impact?”
Social Solutions Company Overview
The Leaders in Performance Management
Founded By Former
Case Managers
Affiliations
Connected Health and Human Services
Founders
Chosen by Thousands of High-
Impact Organizations
ETO Software Customers House of Ruth Maryland Elizabeth Stone House National Family Justice Center
Alliance Crystal Judson Family Justice
Center California Partnership to End
Domestic Violence A Woman’s Place Harbor Cov Human Options Latin American Youth Center
PA Coalition Against Rape Center for Community
Solutions STAND! Against Domestic
Violence Survivors and Advocates for
Empowerment YWCA Sonoma County
ETO Short for Efforts to Outcomes Software
Customizable and Flexible performance management tool for:▫ Individual & Family Demographics▫ Case Management▫ Information and Referral▫ Services Tracking ▫ Group Services/Attendance▫ Outcomes Tracking▫ Client Measurement and Needs Assessments▫ Shelter Room/Bed Occupancy
ETO Software for Domestic Violence Programs Sample Domestic Violence Program
▫ Central intake▫ Needs/Risk assessment▫ Information & Referral tracking (i.e. AIRS 211)▫ Core client record referral to internal and external programs▫ Common program types
Hotline Shelter
▫ Rooms/Bed Occupancy Counseling/Case Management
▫ Individual Service plans▫ Groups▫ Clinical Assessments
Teen (Outreach)▫ Pre/Post surveys of knowledge changes
Legal Representation and/or Advocacy
Customizable Home Pages By Program
Core Client Record Create New with Wizards
Workflow and Risk Assessments
Assessment Wizard Tools
Document Internal and External Referrals
Track Basic Services
Track Outcomes
ETO Reports by Client or by Program
Client Dashboard
Group Services/Attendance Rate Reports
Shelter Room/Bed Occupancy
Additional Functionality
Entities▫ Service Providers ▫ Referral Sources ▫ Employers ▫ Volunteers
General Program▫ i.e. Outreach Events
# people reached # handouts given # meals served
Agency rolodex of contacts• Create email lists• Track Services/Efforts
Towards• Record Assessments
Additional Functionality & Tools
Functionality▫ Families/Households▫ Housing/Rooms Reservation▫ Employment▫ Scheduling▫ Attendance/Bar Code
Scanning▫ Vouchers Tools
▫ Batch Upload tools▫ Exporting capability▫ Open API▫ Advanced Reporting/Query
Tools Write/design your own
reports
Agency Level Dashboard Report
ETO Software for Domestic Violence Programs Sample Domestic Violence Program
▫ Central intake▫ Needs/Risk assessment▫ Information & Referral tracking (i.e. AIRS 211)▫ Core client record referral to internal and external programs▫ Common program types
Hotline Shelter
▫ Rooms/Bed Occupancy Counseling/Case Management
▫ Individual Service plans▫ Groups▫ Clinical Assessments
Teen (Outreach)▫ Pre/Post surveys of knowledge changes
Legal Representation and/or Advocacy
Questions?
Questions or Social Solutions Overview Demonstration Every Tuesday at 2pm EST
To register, contact:[email protected]
House of Ruth MarylandCarol Bernstein -- Contact Center Manager
410-554-8442 [email protected]