Dalhousie University – Faculty of Medicine

FACULTY MEETING

Wednesday, June 3, 2015

M I N U T E S

Present: T. Marrie, M. Nolan & 70 members of Faculty

FM-15-06-03-01 Call to Order

M. Nolan, Chair of Faculty Council, called the meeting to order at 5:05 p.m.

The agenda was approved as circulated as was the minutes of the Faculty Meeting held on June 11, 2014 (N. Khan/K. Brunt; motion carried).

FM-15-06-03-02 Report from Chair of Faculty Council (M. Nolan) M. Nolan provided an overview of Faculty Council’s activities over the past year which included review of departmental survey reports, standing committee reports and a student appeal. M. Nolan stressed the importance of faculty engagement to ensure that the Faculty of Medicine’s programs are supported. FM-15-06-03-03 Proposed Changes to Terms of Reference by Faculty Council (M. Nolan)

The Medical Research Advisory Committee has requested that the terms of reference be changed as follows: That the elected members of the Committee shall elect the Chair from amongst its members. Currently, the Associate Dean, Research is designated as the Chair of this Committee.

MOTION: That Faculty approve the change to the terms of reference for the Medical Research Committee as outlined above (T. Lee/S. Jackson – carried).

The Progress Committee has requested that its terms of reference be changed as follows: That the Associate Dean, Dalhousie Medicine New Brunswick, be appointed as a “Voting Ex Officio member” of this Committee. MOTION: The Faculty approve the change to the terms of reference for the Progress Committee as outlined above (J. Steeves/D. Barnes – motion carried).

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FM-15-06-03-04 Faculty Council Election – Dr. Lara Hazelton, Nominating Committee On behalf of the Nominating Committee, L. Hazelton presented the following faculty

member to serve one vacancy on Faculty Council effective July 1, 2015 (a four-year term):

Dr. Andrew Glennie, Assistant Professor, Department of Surgery (L. Hazelton/K. Bedard; motion carried) FM-15-06-03-05 Nominations to Nominating Committee – Dr. Maureen Nolan

M. Nolan advised that there is one (1) vacant position for basic science faculty member to serve on the Nominating Committee. One (1) faculty member has agreed to let their name stand for position:

Dr. Dieter Pelzer, Department of Physiology and Biophysics.

M. Nolan asked for nominations from the floor. Hearing none, Dr. Nolan called for a motion that the above faculty member’s nomination be approved to Faculty Council (J. Steeves/N. Khan; motion carried).

FM-15-06-03-06 Dean’s Address (Dr. Tom Marrie)

Dr. Marrie provided an overview of the Faculty’s accomplishments during the current academic year which were outlined in his written report circulated with the agenda along with reports from associate/assistant deans.

FM-15-06-03-07 RIM Update (Dr. Jeff Kirby) J. Kirby provided an overview of the RIM Program and progress to date (presentation attached).

On behalf of the Faculty of Medicine and the RIM Program, J. Kirby acknowledged and thanked Dean Marrie for his contributions to RIM during his term as Dean. J. Kirby introduced Kellie Cloney, a Med 2 student, who gave her RIM Research Day Presentation: Modeling CHARGE syndrome in zebrafish: A look at the innervation and function of the gastrointestinal system.

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FM-15-06-03-08 Undergraduate Medical Education Accreditation Planning & Timelines (Anne Weeden) A. Weeden provided an overview of the Faculty of Medicine’s planning in preparation for the February 2017 accreditation site visit (presentation attached). FM-15-06-03-09 Presentation of Dalhousie Program Directors’ Awards (Dr. Andrew Warren) A. Warren congratulated the recipients of the 2015 Program Directors’ Awards:

Leadership Category: Dr. Margaret Rajda (Department of Psychiatry)

Innovation in PGME: Dr. Stephen Beed (Department of Critical Care) Nominations were submitted to the Faculty Awards Committee. There being no further business, the meeting adjourned at 6:00 p.m.

Research in Medicine UnitProgress – the first 2 years

Kellie Cloney, Class of 2017

Jeff Kirby, Professor, Department of Bioethics

(on behalf of) RIM Unit Governance Committee

Brief synopsis of RIM Unit goals…

To promote interest, and to enable knowledge acquisition and skill development, in health research throughout all four undergraduate years

To establish and foster supportive, one-on-one mentoring relationships between Dalhousie University health researchers and medial learners

To lay the theoretical and practical groundwork for potential actualization of a learner’s choice to make health research an integral and stimulating component of her/his medical career

RIM Unit progress-to-dateBrief historical notes…

Implementation of RIM Program in September of 2013/14 academic year with Class of 2017

Yes, there were ‘growing pains’ and some developmental ‘storming’ influenced by such factors as: Rapid program implementation Class of 2017 learner resistance to introduction to an additional program with

academic requirements (and perceived, related loss of a Med I fall elective experience)

Class of 2018 learner resistance to introduction of the RIM examination

With the Dean Marrie’s assent, there was an intentional shift to a longitudinal unit and a lateral governance structure in Spring 2014

Continued progression toward optimal integration with other medical school curricular components in 2015/16

Class of 2017: Sample research project topics

Impact of acute exposure to progesterone on myocardial Ca2+ homeostasis

Experiences of caring for a child with insulin-requiring diabetes in a food-insecure household (qualitative methodology)

Exploring social media as a new tool to help pediatric patients manage chronic pain

De-fatting steatotic livers for transplantation

Reducing Aboriginal experiences of racism in health care through medical school intervention

The hidden curriculum in medical education (systematic review methodology)

Factors affecting the retaining of family physicians in rural PEI communities

Class of 2018: Sample research project topics

Access to care after acute myocardial infarction with cardiogenic shock

A novel approach to the outpatient assessment and management of anemia

Gestational weight and childhood mass index trajectories

Development of novel human T cell receptors for adoptive T cell therapy

Geometry of the parent vessel as a predictor of recurrence of intracranial aneurysms post endovascular embolization

The incidence of alcohol-related trauma recidivism (systematic review)

Addressing gender inequity among healthcare professionals in East Africa

Mentor host departments, divisions & schools Anesthesia, Pain Management & Perioperative Medicine

Biomedical Engineering

Cardiology

Community Health & Epidemiology

Dermatology

Diagnostic Radiology

Emergency Medicine

Family Medicine

General Internal Medicine

General Surgery

Geriatric Medicine

Health & Human Performance

Health Promotion

Hematology

Infectious Diseases

Medical Education

Microbiology & Immunology

Nephrology

Neurology

Neuroscience

Nursing

Obstetrics & Gynaecology

Ophthalmology & Visual Sciences

Otolaryngology

Orthopaedic Surgery

Pathology

Pediatric general surgery

Pediatrics

Pharmacology

Pharmacy

Psychiatry

Psychology

Radiology (general)

Resource and Environmental Sciences (Business)

Canadian Center for Vaccinology

RIM Unit curriculum

Core curricular sessions: Introduction: Relevance of health research to medical students

A: RIM Logistics: The ‘Nuts & Bolts’; B: Introduction to student-researcher professional-ethical relations with industry

Developing a health research question

Literature searches and scoping reviews

Critical appraisal of research

Research study design

RIM Unit curriculum

Core curricular sessions, cont’d: Data collection and analysis

What’s next in RIM? (early Winter Med I)

RIM Research Day

RIM Transition Week (early fall Med III)

Research reporting and knowledge translation (PIER II)

Ethics and health law dimensions of health research (PIER III)

RIM Curriculum: Exposure to Research Opportunities (ERO) Sessions

Research Topics/Domains Proposed Session Hosts

Overview of Basic Sciences Research Faculty of Medicine Research Services

Secondary Data Analysis Health Data Nova Scotia

Innovative Clinical Research Dalhousie Pain Group

Patient-centered Outcomes Research Community Health & Epidemiology

Qualitative & Conceptual Research Division of Medical Education

Innovative Collaborations

Systematic Review Enhanced Training Pilot in 2013/14

Dalhousie MicroResearch Group – RIM pilots in 2014/15

Integrated Health Research Training Partnership (IHRTP)

IWK Interdisciplinary Research Team: Comprehensive Research Education Online (CREO) – potential future curricular collaboration

Challenges for the future…

Faculty of Medicine funding constraints

Mentor-pool considerations Is it ‘deep’ enough in Halifax and New Brunswick to sustain four concurrent

years of high-quality, effective learner-mentor relationships?

Two important RIM shout-outs to…

RIM Unit administration and evaluation support persons:Halifax Campus

Jesslyn Kinney (Unit Manager)

Darrell Kyte (UGME Evaluation Specialist)

Deanna Foster (Halifax Administrator)

DMNB Campus Jennifer Woodland (Project Facilitator)

Natalie Vautour (DMNB Coordinator)

Special shout-out to…

The Faculty of Medicine’s ‘RIM visionary,

primary champion and legacy-generator’…

2016/17 UGME Accreditation

FACULTY OF MEDICINE

Date of Full Accreditation Site

Visit

February 26 to March 1, 2017

FACULTY OF MEDICINE

STEPS IN ACCREDITATION PROCESS

• Completion of Data Collection Instrument &

compilation of other documents

• Self Study Analysis & final report

development

• Independent Student Survey

• Survey visit & preparation of survey report

• Action on accreditation findings

FACULTY OF MEDICINE

Progress to Date

• Darrell White & Anne Weeden appointed as

faculty co-leads

• Medical School Self Study Task Force &

sub-committees formed

• Website created

• CACMS workshop scheduled on June 24 &

25 (Committee on Accreditation of Canadian

Medical Schools)

FACULTY OF MEDICINE

FACULTY OF MEDICINE

Timeline

Date Activity

Sept-Dec 2015 Medical School Self Study & Independent Student Analysis

Jan-March 2016 Medical School Self Study Task Force prepares preliminary report

March/April 2016 Mock Accreditation Visit

May-Oct 2016 MSSS Task Force prepares final report

Nov 2016 Faculty submits documentation to CACMS

February 26, 2017 Site Team Visit

FACULTY OF MEDICINE

FACTORS FOR SUCCESS

• Broad faculty, staff & student engagement

• Accuracy & completeness of information

used

• Regular communication from Dean & UGME

Associate Dean

• Mock accreditation visit one year prior to site

visit

• Get started on any “red” flags identified

BEFORE survey team comes

• “Accreditation training sessions” for those

groups who will meet with site team

FACULTY OF MEDICINE

OPPORTUNITIES FOR ENGAGEMENT

• Newsletter

• Website

• Individual & group meetings with sub-

committees