Daily Till Reconciliationjoulesresourcecentre.co.uk/Lib/Doc/Cash Management...Daily Till...

• Ensure that the till float

has been removed from the

till

• Print a Current Report

• Print a Product Sales Report

• Commence End of Day

declaration on the till

• Sort the contents of the till

into the following

categories:

– £50.00 till float – this

should be placed in the till

float bag for the relevant

till

– Coin and notes

– Merchant Receipts

– Redeemed Gift Vouchers

– Coupons

– Refund Details Till Receipt

– Sales Receipts

– No Sale Till Receipts

– Paid Out Till Receipts

– Paid In Till Receipts

Daily Till Reconciliation

1. Remove the till float and print reports 2. Sort the contents of the till drawer

• Obtain the Daily Till Cash

Contents Listing that was

created at the start of the

day

• Sort the notes into

denominations

• Sort the coin into

denominations

• Count the total value of £50

notes that are present

• Write the total value of £50

notes present in the ‘Daily

Takings’ column on Daily

Till Cash Contents Listing

• Repeat the above steps for

all denominations of coin

and notes

• When all denominations of

coin and note have been

counted and recorded on

the Daily Till Cash

Contents Listing

• Use a calculator to add

together the total value of

coin and notes present

• Write the total value of

coin and notes present on

the Daily Till Cash

Contents Listing


3. Calculate are record the value of coin and notes 4. Calculate are record the value of coin and notes

• Obtain the Float/ Cash Log

for the current week


coin and notes present on

the Float/ Cash Log in the

‘Till X Cash’ box for the

relevant till where

– X = the Till number

• Enter the total value of

coin and notes physically

counted into the till

• Print a PDQ X Report

• If American Express

transactions have been

processed you should circle

the American Express

(Amex) total

• Obtain all Merchant

Receipts



the Merchant Receipts


Merchant Receipts

excluding American

Express (Amex) at the

bottom of the PDQ X

Report


5. Record the total on the Float/ Cash Log 6. Review Credit/ Debit & Amex tender information


Credit/ Debit Card

transactions counted

(EXCLUDING AMERICAN

EXPRESS (Amex)

transactions) into the till


American Express (Amex)

transactions into the till

• Perform end of day on the

PDQ Machine

• A PDQ Z Report will be

printed

• Obtain all redeemed Gift

Vouchers

• Sort the Gift Vouchers into

denominations (ie £5, £10,

£20, £50)

• Check that all Gift

Vouchers have been

endorsed by the member

of Staff who accepted

them as tender


7. Perform ‘end of day’ on the PDQ machine 8. Calculate and verify Gift Vouchers tender

• Obtain all redeemed

Coupons

• Sort the Coupons by type



all Gift Vouchers and

Coupons

• Enter the total value of all

Gift Vouchers and Coupons

redeemed into the till

NB. Occasionally ‘virtual’

Coupons may be presented

(for example on a mobile

phone)

As there is no physical Coupon

to be reconciled in these

instances the total Coupon

figure should be declared to

the till as that detailed on the

Current Report


9. Record Gift Voucher tender 10. Review and enter Gift Voucher/ Coupons tender

• Obtain the Gift Voucher

Daily Log

• Record the following

information in the relevant

day/ denomination in the

‘Redeemed’ column on the

Gift Voucher Daily Log

• The serial number of each

redeemed Gift Voucher

NB: If an Area Manager has

authorised the issue of a good

will Gift Voucher which has

not been processed through

the till you should record the

letters AMA next to the serial

number

When all tenders have been

counted and declared to the

till

• The End of Day Report will

be printed

• Obtain the Gift Voucher

books for all

denominations

• Obtain the current week

Gift Voucher Daily Log

• Obtain the Product Sales

Report


11. Obtain the ‘End of Day’ report from the till 12. Review Gift Voucher sales and issues

• If the serial number of the

‘Start’ Voucher does not

match the serial number of

the ‘Finish’ Voucher

• Compare the number and

value of Gift Vouchers sold

on the Product Sales Report

against the difference

between the start and

finish Gift Voucher figures

shown on the Gift Voucher

Daily Log



day/ denomination in the

‘Sold’ column on the Gift

Voucher Daily Log

– The serial number of each

sold Gift Voucher

• If the difference between

the ‘Start’ Voucher and

‘Finish’ Voucher does not

equal the information given

on the Product Sales Report

you must investigate

• Obtain the Refund Log

• Obtain all Refund Detail

Till Receipts


13. Record Gift Voucher Sales and issues 14. Check and verify refunds

• Check the Refund Detail

Receipt Slips to ensure:

– They have been signed by a

member of the

management team AND

– They have a valid Till

Receipt from the original

sale attached OR

– The original Till Receipt

number is written on the

Refund Details Till Receipt

OR

– The words ‘NO RECEIPT’ are

written on the Refund

Details Till Receipt

– The word ‘EXCHANGE’ is

written on the Refund

Details Till Receipt


together the total units

and value of all refunds



day on the Refund Log:

– The expected number of

items refunded listed on

the End of Day Report

– The expected value of

items refunded listed on

the End of Day Report

– The number of items

refunded that you have

calculated from the Refund

Detail Till Receipts

– The value of items

refunded that you have

calculated from the Refund

Detail Till Receipts


15. Check original sale evidence 16. Record refund details

• Record the number of

refunds where

management signatures are

present AND proof of the

original sale is recorded in

the ‘Valid (No.)’ column

If you identify any refunds

where management signatures

are NOT present and/ or proof

of the original sale is not

present

• Record any relevant

comments (ie missing/

unsigned Refund Details Till

Receipt)


17. Investigate any refund issues 18. Review and record Paid Out/ In’s

• Obtain the current Period

Petty Cash Declaration

• Obtain all Paid Out Till

Receipts

• Obtain all Paid In Till

Receipts

• Obtain all Sales Receipts

for Petty Cash purchases

• Attach all Sales Receipts to

the relevant Paid Out Till

Receipts and Paid In Till

Receipts

• Check the Paid Out Till

Receipts, Paid In Till

Receipts and Sales Receipts

to ensure:

– The value of the Petty Cash

expenditure matches the

net value of the relevant

Paid Out Till Receipts and

Paid In Till Receipts

– They have been signed by

the member of staff AND a

member of the

management team

– The total value of all Paid

Out Till Receipts and Paid

In Till receipts matches the

total shown on the End of

Day Report


19. Review the Petty Cash information 20. Record the Petty Cash expenditure


information for the

expenditure on the Period

Petty Cash Declaration:

– The date on the Sales

Receipt

– The name of the Shop/

Supplier from whom the

product or service was

purchased (eg Sainsbury’s)

– A brief description of the

expense (Tea and Milk)

– Sales Receipt number

– The relevant Paid Out Till

Receipt and Paid In Till

Receipt (if applicable)

numbers

– The value (£) of VAT that is

shown on the Sales Receipt

– The expense value (£)

shown on the Sales Receipt

EXCLUDING VAT

– Any comments relating to

the expense

• Obtain the No Sale Log

• Obtain all No Sale Till

Receipts

• Check the No Sale Till

Receipts to ensure:

– They have been signed by

the member of staff AND a

member of the

management team

– They have a valid reason

written on them

• Add together the total

number of all No Sales


21. Review No Sales 22. Record No Sale details



day on the No Sale Log:

– The expected number of

No Sales listed on the End

of Day Report

– The number of No Sale Till

Receipts present

– Indicate whether

management signatures

are present

– Record the number of No

Sale Till Receipts where

management signatures

are present in the ‘Valid

(No.)’ column

• Place all coin and notes in a

G4S Inner Bag – DO NOT

Seal the Bag until coin and

notes from all tills have

been placed into it

• Write the following

information on the G4S

Inner Bag

– “Cash Tender”

– Till Number (s)

– Date


23. Place monies in G4S Inner Bag 24. Place all documents in an envelope

• Place the following

documents into a

‘document’ envelope

– Merchant Receipts

– No Sale Till Receipts

– Redeemed Gift Vouchers

– Coupons

– Refund Detail Till Receipts

– Paid Out Till Receipts

– Paid In Till Receipts

– PDQ X Report

– PDQ Z Report

– Product Sales Report

– Current Report

– Leave the till drawer open

– Repeat the above

procedure for all tills that

have been used during the

trading day

When end of day has been

completed on all Tills

• Seal the G4S Inner bag

• Record the G4S Inner bag

serial number on the Float/

Cash Log for the relevant

day

• Visit the store ‘master’ till

– (in single till stores this

will be your only till)

• Print a Daily Report

• Place the Daily Report into

the ‘document’ envelope


25. Seal the G4S Inner Bag 26. Record the G4S Inner Bag number

• Obtain the Float/ Cash Log

• Calculate the total value

of coin and notes that have

been collected from all

tills


coin and notes that have

been collected from all

tills on the Float Cash Log

in the ‘Total Cash’ box

• Add the Total Cash value

to the Safe Cash figure

recorded for the previous

day

• NB: If banking has been

completed during the day

the previous days Safe

Cash figure should be zero

• Visit the store office

• Unlock and open the store

safe

• Place the G4S Inner Bag in

the store safe

• Close and lock the store

safe


27. Deposit monies into store safe 28. File documents

• Empty the ‘document’

envelope onto the work

surface

• File the documents as

detailed in the Paperwork

section of this procedure

Daily Till Reconciliationjoulesresourcecentre.co.uk/Lib/Doc/Cash Management...Daily Till...

Documents

Transcript of Daily Till Reconciliationjoulesresourcecentre.co.uk/Lib/Doc/Cash Management...Daily Till...