DAD-Rwanda, IATI INTEGRATION

Accra, Ghana.

IATI Regional WorkshopMarch ,2015

Marie-Ange INGABIREExternal Finance Unit (EFU)

Ministry of Finance and Economic Planning

RWANDA

Main Topics

Components of the IATI pilot:

Data Import Service

Data Import Service challenges and proposed solutions

IATI Projects’ mapping and merging with DAD projects

Integrating the DAD with the SmartIFMIS -

challenges

Overview

The Ministry of Finance and Economic Planning of the Government of Rwanda and Synergy International Systems signed a contract at the beginning of September, 2014 for:

Implementation of Data Transfer Web Service (from IATI registry to DAD) and Data Conversion Interface (from IATI standard to DAD Rwanda template)

Customization of Data Merging Workflow (between IATI Project Profile and live DAD Rwanda Project)

Operational Pilot Module was deployed in the DAD-Rwanda in January 2015

Data Import Service

The Data Import service is a flexible and robust data migration tool that allows data to be pulled from IATI to DAD. It provides a mechanism for identifying the data stored in IATI Repository and mapping them with the data in DAD Rwanda for data comparison and analysis.

Data Import Service : Expected Benefits

Reduced burden of manual entry of the same data by development partners at the country level

Improved comparability between global and country level data on aid for Rwanda

Integration of the local system with the global aid transparency standard and being ahead of developments in this field

5

Data Import Service : Constraints of IATI Standard impacting the data import and expected benefits

Required fields in DAD-Rwanda sometimes are not provided by the IATI donor publishers

ex: the activity total budget, the start and end dates, etc. Some required values in the DAD are missing in IATI:

ex: last-updated-date/time is set as an optional attribute, but it is used for identifying whether the activity (project) is updated in the IATI Repository or not since the last data import date. If this attribute is missing, then it makes it difficult to identify the last updated activities/projects. Lots of attributes from the IATI standard allows flexibility of specifying

options/values and available IATI codelists are sometimes ignored by publishers. Ex : invalid date format

AT THE END: From the IATI conversion log only 34 activities were successfully imported, the rest 2336 activities reported in IATI for Rwanda, failed the conversion.

6

Data Import Service : Proposed solutions

To improve the % of successfully imported projects from IATI to the DAD system: Publishers should implement the version 2.01of the IATI schema and

improve the quality and timeliness of the data We have lowered our conversion/ mapping requirements : changing some errors to

warnings (e.g. transaction date, budget planned dates, etc.) We have changed the logic of processing the missing or invalid fields of sectors and

locations To continuously work on improvement of data mapping rules IATI Classifiers

Mapping to DAD Classifiers

7

ClassifiersCurrency

Implementation StatusSectors

OrganisationsOrganisation TypeOrganisation RoleTransaction Type

Modality-Aid TypeAssistance Type

CountriesLocations

IATI code IATI name DB nameC Commitment CommitmentD Disbursement DisbursementE Expenditure ExpenditureIF Incoming Funds DisbursementIR Interest Repayment DisbursementLR Loan Repayment DisbursementR Reimbursement Disbursement

QP Purchase of Equity ExpenditureQS Sale of Equity DisbursementCG Credit Guarantee Commitment

Mapping of "Transaction Type" Classifier

Mapping and Merging IATI Projects with DAD Projects

After the Data Import service starts the data merging process.

The data merging process is executed in the following steps: Step 1: Identifying and Linking Projects to be Transferred Step 2: Verifying Projects Step 3: Mapping Project Fields Step 4: Validating Projects

My Portfolio – IATI Projects Transfer Screen

DAD in Budget and Planning - SmartIFMIS-DAD integration(in testing phase )

Ensure DAD as the only GoR’s repository of ODA information; Ensure a reduction of multiple data requests from GoR to DPs; Ensure DAD capture relevant and usable information on external aid

to support national planning, budgeting, execution and monitoring process;

Enhance transparency and accountability of ODA (ODA Report) Establish linkages and complementarities with SmartIFMIS

(Finance Management Integration System for Budgeting, Planning and Accounting for Rwanda’s Domestic and External Revenues)

11

Integration of DAD with SmartFMIS

12

Develo

pm

ent

Ass

ista

nce

Data

base

(D

AD

)

GoR

’s S

mart

FM

IS

MTEF Module3 year projections

Project Module: Integration of GoR’s Chart of

Account

Actual Disbursement

Direct Payment

Direct Execution

Budget Module

Revenue Module

Cash Books

GL

SmartFMS-DAD integration - Challenges

The integration was done through mapping process without changing the systems’ structure. DAD to fully integrate the GoR’s Chart of Accounts classifications at the stage of data reporting.

Projects Sectors Modalities

Other challenges in fast-tracking the integration project: high turnover of staff working on the integration. developments teams located in different continents and working on multiple

priorities. Way forward:

In-country mission from Synergy team to finalize outstanding issues with DAD/SmartIFMIS integration

13

Thank you

14