Cy-Fair College Technology Plan - 2003-2005 · Web viewCy-Fair College Technology Plan 2005 - 2006...

A N O R T H H A R R I S M O N T G O M E R Y C O M M U N I T Y C O L L E G E

Approved on 06/09/2005

Cy-Fair College Technology Plan

2005 - 2006

Approved on 06/09/2005

Table of ContentsVISION..............................................................3

College Mission Statement...............................3

Technology Vision Statement..........................3

BUDGET...........................................................4

2005-2006 Technology Budget Allocations....4

Summary of Technology Replacement...........5

CAMPUS TECHNOLOGY.............................6

Networking........................................................6

Computer Overview.........................................8

Standard Desktop Units....................................8

Laptop Units....................................................9

Macintosh......................................................10

Software...........................................................11

Software License Inventory - Barker-Cypress Location 11

Recurring Software Expenses.........................14

Instructional....................................................16

Classrooms....................................................16

Student Open Lab (Tech 104)–.......................17

Distance Learning Classroom (ITV Studio, TECH 103)– 17

Health and Fitness.........................................17

Campus-Wide CATV Information System.......17

Equipment Pool.............................................17

Networked AV Control (BC Campus)..............17

Fairbanks Center Classrooms..........................18

Support............................................................19

Phones..........................................................19

Fax Machines................................................19

Printers.........................................................19

TECHNOLOGY COMMITTEE.....................20

Planning Process..............................................20

Committee Members and Terms of Service..........21

Technology Funds Process................................21

Technology Fund Request Form........................23

2004-2005 Project Review..............................24

2005-2006 Projects..........................................25

TECHNOLOGY REPLACEMENT PLAN....27

APPENDIX.........................................................48

Vendor Information...........................................48

Computer Use Policy – Cy-Fair College.............49

Email Distribution Groups and Guidelines.........51

Electronic Campus Announcements Procedures. 52

Information Technology Procedures..................53

Cy-Fair College Assignable Classrooms.............54

Technology by Building Spreadsheet ……Attached

Vision College Mission Statement

Cy-Fair College is a comprehensive community college that has been designed to support an exciting learning environment that brings together technology and active, collaborative learning.

Vision:The vision of Cy-Fair College is to be a responsive, innovative and collaborative learning community that thrives on preparing students for a lifetime of learning and change.

Promise:Our promise is a commitment to academic excellence, exceptional service, and a dynamic climate for life long learning.

Passion:Our passion for learning is supported by the core values: integrity, trust, dignity and respect.

To our students and the community, we promise to: provide creative and innovative learning; foster superior learning and student achievement; apply emerging technologies to the enhance learning, remove barriers to the students success; build strong community partnerships; embrace multicultural and multigenerational diversity; provide outstanding service.

Technology Vision Statement

The Cy-Fair College Technology Services Department will enable the college community to fulfill its goals of life-long learning by providing, promoting, and sustaining an advanced, integrated, technologically-rich learning environment that serves to enhance the learning experience.

This learning environment will be characterized by the following:Students - Access to technology-enabled learning opportunities ranging from face to face classroom experience to virtual classroom experience with the latest in technology. Implement technology to produce learning opportunities that provide comparative/competitive advantage for students and the community. Faculty – Access to innovative technology opportunities to provide a technology rich teaching/learning environment.Administration- Access to institutional data and management information systems that support data assisted decision making options for the College community.Employees – Access to basic information technology literacy for every employee of the college community with emphasis on successful use of personal productivity and electronic learning tools as those tools evolve.Community – Access to technology for use in the library and public-use conference areas.

Budget 2005-2006 Technology Budget Allocations

1) Technology Services Operating budgeta) Salaries and operational expenses, CFC - 100-80-42060-xxxx: $571,862

FBC - 100-81-xxxxx-xxxx: $134,400b) Software purchases and renewals (see attached)

i) Instructional, Account # 100-80-42060-7351 - Instructional software to keep the classroom going and any new classroom software purchases (maintenance and renewal fees for existing software). New initiative software would go through the Technology Committee and funds.

Funds requested in 05-06 budget: $40,000ii) Administrative, Account # 100-80-42060-7350 - Any new or annual

renewal purchases for the administrative side of the campus (maintenance and renewal fees for existing software).

Funds requested in 05-06 budget: $32,000c) Technology replacement plan, CFC (see attached)

This is the technology equipment replacement fund to replace computer, A/V, phones, infrastructure equipment, etc. A 3-year replacement cycle for laptops, MACs, and high-end computers has been outlined. There is a 4-year cycle on half of the standard PCs across campus, all servers, and half of the printers. A 5-year cycle is outlined for the remaining half of the standard PCs and the remaining printers. Projectors in classrooms are on a 7-year cycle the first time and a 4-year cycle after that. Cisco networking gear has staggered times of refresh to defray the costs; they range from 3-7 years for some parts of the network. An annual amount of $480,775 has been requested starting in the 2005-2006 budget process, with the remaining funds required coming from the Technology Fund.

The EDUCAUSE national college survey completed in 2003 shows that 48% of community colleges are on a 3-5 year replacement cycle for computers, AV, and other related technology. The survey also shows that 65.4% of community colleges have funding for technology replacement built into their budget.

Technology replacement budget requested: $330,0002) Technology Fund (see attached)

Used for Student Success initiatives, Student Learning initiatives and technology equipment enhancements/upgrades submitted through the Technology Committee’s request process. Will also be used to supplement the Technology Replacement Plan as needed.

Estimated funds available for 2005-2006: $346,0003) Telecommunications Budget

Telephone system, 2004-2005 budget, BC: $110,000FBC $ 20,000

Total requested budget for Technology at CFC (6.6%): $1,584,262

$

Total Cy-Fair College Operating Budget $26,000,000

Summary of Technology Replacement Please refer to the full Replacement Plan later in this document for more details on the replacement plan.

Cy-Fair CollegeTechnology Replacement Plan

Summary of Replacement2006-2015

BC # Units

FBC # Units Cost

2006 $542,915Admin/faculty laptops 145 12 $231,575High end PCs 47 $62,980Desktops - high end labs and 1/2 of other labs 159 $133,560Macs 61 $114,8002007 $687,180Standard PCs - Labs and Admin/Staff 492 175 $560,280Servers 6 3 $72,000printers 19 $28,5003/4 of digital projectors 24 $26,4002008 $700,280Standard PCs - Labs and Admin/Staff, Instructor PCs 517 $434,280Printers 90 $135,000Cisco Gear 36 13 $125,000Fax machines 10 2 $6,0002009 $671,350Admin/faculty laptops 145 21 $244,850High end PCs 47 $62,980Macs 61 $114,800Campus Television System 10 1 $75,000Desktops - high end labs, tech sup 58 $48,720Cisco Gear 36 13 $125,0002010 $510,200Projectors 100 32 $285,200Cisco gear, large upgrades 14 $225,0002011 $827,500Standard PCs - Labs and Admin/Staff 492 158 $546,000Servers 10 3 $104,000Cisco wireless points 35 $52,500Cisco Gear 36 13 $125,0002012 $646,430Admin/faculty laptops 145 $213,875High end PCs 47 $62,980Macs 61 $114,800Desktops - High-end labs,1/2 of standard labs, Admin/Staff 175 $147,000Laptops - faculty and admin laptops 21 $26,775Cisco wireless points 30 5 $52,500Laser printers 19 $28,5002013 $575,280Standard PCs - Labs and Admin/Staff, Instructor PCs 517 $434,280printers 90 $135,000

Fax machines 10 2 $6,0002014 $510,200Projectors 100 32 $285,200Cisco gear, large upgrades 14 $225,0002015 $650,150Desktops - high-end labs, tech sup., admin/staff 492 58 $462,000Laptops - faculty and admin laptops 66 $84,150Servers 10 3 $104,000

Campus Technology NetworkingThe network at Cy-Fair College is a pure Internet Protocol (IP) environment. On the LAN side, it is composed of the Cisco Systems Catalyst line of switches, each connected via a Gbps up link to a core switch. The campus is connected to DSTC via 10 Gbps WAN link. All voice and computer data are switched on this network internally. All phones are Cisco System 7900 series IP Phones, both wired and wireless. Voice traffic internal to the district is switched on the DSTC WAN. Local and external voice traffic is switched to twoT1 for connection to the PSTN, with fail over to DSTC and FBC.

Network provided servers/services are provided and based on the Dell line of PowerEdge servers. There currently is a total storage capacity 1.2 TB and with plans to upgrade to afull capacity of existing server based storage to 2.6 TB. These servers enable support forboth instructional support applications and data storage as well as data storage for staff.The computing capacity per server is a dual Intel Xeon 2.5 GHz with 2.0GB of RAM.Data recovery and backup is temporarily being done via the WAN to DSTC.

Additionally, all A/V equipments are networked with ongoing effort to be able to manage this equipment centrally. The Campus TV network is also interlinked with thedata network and can be controlled centrally.

The wireless network on the campus is a Cisco based solution. It currently supportsup to the 802.11b standard with near term plans to upgrade to 802.11g standard.This wireless networks supports both voice and data traffic and covers all the building on the campus. There are 70 wireless access points across campus, ensuring a good proportion of the outdoor spaces are covered by the wireless network.

FBC networking equipment includes Cisco Catalys 4006 switches, Cisco Catalyst 3500 XL switches, a Cisco 2610 WAN router, wireless access points, and Cisco VG248 analog phone ports.

Servers:Hardware: 8 Dell PowerEdge 2650

2 Dell PowerEdge 16501 Dell PowerEdge 650sc5 Optiplex GX260 (Standard Desktop running Server OS)1 Cisco serverFBC: 2 Compaq Proliant DL380 G2 (File/Print)1 Compaq Proliant DL380.G1 (DC)2 Dell PowerEdge 1600 (DC)1 Dell PoweEdge 2500 (IT infrastructure)1 Cisco MCS7845 (Call Manager)

Server Operating Systems:Windows Server 2003

Windows Server 2000Red Hat Linux 8.0

Switches & Gateways:Switches: 1 Cisco Catalyst 6509

17 Cisco Catalyst 4506 4 Cisco Catalyst 3550

Gateways: 4 Cisco VG248Links:WAN Links 2 10Gbps links (Fiber ring) LAN Links 1 1Gbps to each switchVoice T1 1 (1.44Mbps, one more on order) (IP allows for roll over to

FBC and DSTC)Data T1 2 (1.44Mbps transport for Bookstore and HCPL)ISDN 1 (128kbps for Credit Union)Internet link T3 1 (44.3Mbps shared by entire NHMCCD district)

Backup SystemsThe BC campus MDF, Server Room, and IDFs are on the 220 VAC backup circuits connected to each building backup generators. These 220 VAC circuits have individual secondary backup power with a runtime from 1-3 hours, depending on system loads.

Computer OverviewThere are several types and levels of computers available on campus.

Standard Desktop Units

Low-end Desktop Model - Library Units (165 units on campus)Low-end desktop workstations on campus are Dell GX60 Pentium 4 machines, which are deployed in the Library. Models include:Celeron, 1.6 GHz 256MB RAM w/128MB RAM20GB Embedded Video, shared RAMCD-ROM optical drive3.5” floppy disk10/100 EthernetWindows XP Pro SP1 pre-installedInternal business audio speaker17” flat panel monitor

Standard desktop model - Staff units (1237 units on BC Campus, 272 on FBC Campus))Standard workstations on campus are Dell GX260 Pentium 4 machines. There are 1216 units on campus, located in the Library, computer classrooms, and at staff workstations.

BC Models include:Dell GX260 Pentium 4, 2.4 GHz256MB RAM40GB HDDVideo card with 32MB RAMCD/DVD-ROM optical drive3.5” floppy disk10/100 EthernetWindows XP Pro SP1 pre-installedInternal business audio speaker17” flat panel monitor

FBC Models include:Compaq Evo 500 CMT1.6GHz processor256 MB RAM20 GB HDD32 MB video card17” CRT monitor

High-end desktop model specs (42 units on BC campus, 56 on FBC campus))High-end desktops on campus are located in the 2 high-end computing labs in the TECH building. There are 42 units on the Barker-Cypress campus and 56 on the FBC Campus.

BC High-end models include:

Dell GX260, Pentium 4, 3.06GHz with 2.66GHz512MB RAM80GB HDDRemovable Hard DriveVideo card with 32 MB VRAMCD/DVD-ROM optical drive3.5” floppy disk250MB ZIP drive10/100 EthernetWindows XP Pro SP1 pre-installedInternal business audio speaker17” flat panel monitor

FBC models include:Dell GX2402.0GHz processor256 MB RAM40GB HDD32MB video card19” CRT monitor

Laptop Units Faculty Notebooks (117 units on BC campus, 12 on FBC campus)There are 117 faculty notebooks available across the BC campus and 12 at the Fairbanks Center.

BC Faculty laptop specs include:Dell D600 2-Spindel machines, with ability to swap in or externally connect a floppy drive14” displayDual pointing devicesPentium 4-M processor, 2.0GHz256MB DDR SDRAM30GB hard driveDVD/CD-RW combo driveInternal 56K modemInternal 10/100 Ethernet adapterInternal 802.11b wireless LAN adapterWindows XP pro SP1 pre-installedAccessories: PS/2 mouse

PS/2 keyboardPort replicatorNylon carrying case

FBC Laptop specs include:Dell Latitude C610/640 laptops1.0 GHz Pentium M processor256 MB RAM20GB HDD15” display

Cart Laptops (245 units on BC campus, 13 wireless laptop carts total; 45 units in 3 carts at FBC))There are 230 units of this model available across campus. There are 12 carts containing 16 laptops each available across campus. The remaining laptops have been deployed throughout the campus.

BC Cart laptop specs include:Dell C840 3-spindle machines with the ability to swap in or externally connect a floppy drive14” display

Dual pointing devices (touch pad and trackpoint)Mobile Processor 1.7GHz256MB DDR SDRAM20GB hard driveCD-ROM driveInternal 56K modemInternal 10/100 Ethernet adapterInternal 802.11b Wireless LAN adapterWindows XP pro SP1 pre-installed

There is one additional cart of 15 laptops that was funded by Grant funds at the BC location. This cart includes:Dell Inspirion 1100 2 spindle machines (no floppy)TouchpadIntel Celeron 2.0 GHz256MB RAM30GB HDCD ROMInternal modemInternal NICPCMCIA WiFi AdapterWindows XP Pro SP1

FBC Cart Laptop specs include:Latitude C510 laptops1.0 GHz Celeron processor256 MB RAM20GB HDD15” display

Macintosh There are 6 video workstations on the BC campus.

Video workstations include:PowerMac dual processor 1.4 GHz G4 Risc512 MB DDR RAM/NVIDIA Titanium 128 DDR videoSuperdrive/no modem1 x 180 GB ATA DriveApplecare 3 yr. service agreement (tower and display)23” HD Cinema Display (TFT Flat screen)

There are 50 Graphics workstations available on campus.

Graphics workstations include:PowerMac dual processor 1.4 GHz G4 Risc512 MB DDR Ram/Radeon 9000 64MB videoSuperdrive/no modem1 x 120 GB ATA driveApplecare 3 yr. service agreement (tower and display)17” Apple Studio display (TFT 17” flat screen)

There are 17 iMacs available.

iMacs include:iMac 1 GHz 64 Risc processor256MB Ram/Superdrive/dual speakers80 GB HD/Nvidia GeForce 64 MB videoApplecare 3 year service agreement

SoftwareSoftware License Inventory - Barker-Cypress Location

Vendor Name Software Description # of copies licensed

AppleCare Apple Studio Display 17 in. LCD-ZML 52AppleCare Power MAC G4 CTP 52AppleCare Apple Studio Display 17 in. LCD-ZML 52Macromedia Fireworks MX 2004 Upgrade 49Macromedia Flash MC 2004 Upgrade 42Peachtree Accounting software - need titles Site license

Computer Associates eTrust Antivirus v7.0 3000Symantec Ghost 7.5 Corporate Edition 3000

SymantecGhost 7.5 corporate edition gold maintenance 1 yr. 3000

Symantec Ghost 8.0 upgrade 3000

Ken-A-Vision Vision Explorer 1.3.75 unlimited

Regsoft BadCopy Pro 1 Corel Painter 26 SmartDraw.com SmartDraw 6 Plus 10PaloAlto Software Marketing Plan Pro 30PaloAlto Software Business Plan Pro 30Intuit QuickBooks 2003 30Adobe Photoshop 7.0 (MAC) 35Adobe Photoshop 7.0 (WIN) 35Adobe Illustrator (MAC) 35Adobe Illustrator (WIN) 35Newtek Lightwave 3D 11Steinberg Cubase SL (MAC/WIN) 14Texas Instruments TI Interactive 12McGraw-Hill Puntos CD site licenseMcGraw-Hill Puntos Student site licenseMcGraw-Hill Spanish Partner site license

Prentice-Hall Exploring America book CDPrentice-Hall Test Gen 4.0/Quiz Master 3.0 1Prentice-Hall United States History pdf filewww.Stompinc.com Back Up My PC 1QuickTime Mapping American History book CDdinesystems.com Dine Healthy 4 site licenseMicrosoft MS Publisher 2002 site licensemakemusic.com Finale 2003 1Propeller Head Software Reason 11American Language Academy English Mastery site licenseMaplesoft Maple9 80BYU Fcape French site licenseBYU Scape Spanish site licenseKodak Kodak EasyShare 1Adobe Adobe Photoshop Elements 2.0 1HP ipaq PocketPC h 1900 series 2Kyocera Kyocera Mita Digital Library 1Macromedia Dreamweaver Mx 49Macromedia Fireworks 2004 Mx 49Macromedia Flash MX 42Macromedia Director 8.5 49Avid Avid Xpress Pro 7Norton SystemWorks Pro 1APC PowerChute (Business Edition) 19www.DuxburySystems.com DBT Win 2Fluke Networks Network Inspector 1Fluke Networks Optiview Protocol Expert 1Fluke Networks One Touch Reporter 1Fluke Networks Product Manuals 1www.ScanSoft.com Scansoft 1Symantec Ghost Corporate Edition 8.0 3000Macromedia FreeHand Mac 493com 3com boot services 1Orion The Sky (Astronomy Software) 1Crestron Projector Software 6Microsoft Exchange Server 2003 1Symantec PC Anywhere 1Adobe PageMaker 7.0 35Mindjet MindManagerX5 1Apple AppleCare Protection Plan 52Adobe After Affects 6.0 1PowerQuest Partition Magic 8.0 1Microsoft Win 98 SE 1Thomson Learning Red Hat Linux Publishers Edition GPLDell Monitor Quick Setup 1NEC User Manuals 3Sony Application Software 2Adobe Indesign CS 35Adobe Photoshop CS 35Adobe Acrobat 6.0 GPL

http://www.scansoft.com/

http://www.duxburysystems.com/

http://www.stompinc.com/

Adobe TypeManager Deluxe 4.6 1Altiris Deployment Solution 6.0 Build 81 3000Microsoft SMS site licenseDragon Naturally Speaking 1Data Studio site licensePrentice Hall Reading Road Trip Book softwareAcademic.com unlimitedBridges.com Choices site licensecourse.com Sam XP site licensePathtrace EdgeCOM 25Microsoft Office XP professional 2003 site licenseMicrosoft One Note 2003

Academic Systems Interactive EnglishBased on number of users

Academic Systems Interactive MathBased on number of users

Deux Mondes SiteOdyssey Book softwareCompass/ESL SiteMcGraw/Hill Understanding Business Book softwareTorcomp CNC Workshop Book softwareHP DesignJep Printers Scanner software Custom Guide Rosetta Stone Language Learning software site licenseWinWay Resume Delux 10Media Sim Clinical Simulations site licenseTexas CARES Counselor software site licenseAdobe Acrobat Professional 6.0 3Academic Systems Plato 5Auto Desk AutoCAD 2004 site licenseERSI ArcGIS 25Kurzweil Assistive Reading technology 5AI Squard Zoom Text 5

Recurring Software Expenses

Item Estimated Cost DescriptionInstructional - 100-80-42060-7351

Academic.com

Anne Albarelli - Paid for 2004-05 via DSTC with Houston Endowment Grant. - covers both CFC and FBC

AutoCAD annual Licenses $6,250 CFC and FBC portion of District AutoCAD ACES licenses

Aztec Software Renewal $2,320

Anne A. - Bill Pounds [email protected] Cara McGlynn [[email protected]]

Choices/Bridges $1,180

Counseling software, should cover both CFC and FBC per Bernadette Maher

College Central Network $1,250.00

DSTC contract, divided by 5 campuses. Bernadette Maher is contact.

Distance Learning - Anne A. $4,000Maintenance for Distance Learning software

Do What You Are $3,000

Counseling software, allows 1500 hits per year at 2.00 per hit. 5/2005 - per Susan Rush, this is an unlimited license

Duxbury $195 Assistive TechGIS software $2,293 Lisa Cougot - covers until 10-01-05

JAWS software for assistive Lab $800 4 units at $200 each annual renewal, assistive Tech.

Juliet Embosser - Braille Machine maintenance $495

Bernadette - maintenance renewal on machine

Inspiration 9.6 $1,539 Upgrade, one time?

Kurzweil $1,001 Assistive Tech - ordered from Audio Optical Systems, 5 licenses

LASSI - Paid for by Houston Endowment $0

Maple Math application software $3,60080 licenses @ $45 each, renewed annually, 700 students impacted.

MS Academy annual fee $0 Program dropped in FA2004. $5000 annual fee when program was active

Peachtree Accounting Software Tutorial $91 Feleccia Moore-DavisPlatinum on-site Service (including SMA for ID Works) $935 Juan Castillo - for IDs

Plato $355 7/1/04-6/30/05 - not paid on 9/27/04, but allocated then

Quickbooks fee $762

Shawn Miller - Accounting - ordered 2004 version on 12/07/2004. Can probably skip the 2005 version for now.

Rosetta Stone ESL Spanish software $0

One time purchase. Currently have Rosetta Stone for ESL, paid for by HCPL, impacts 300 students. Spanish for Latin America, levels I & II ordered 3/1/05 - 30 user licenses - should be no recurring fees for this

Scantron service Agreement $408

Service agreement for ScanTron machines. - Paid 156.00 for ScanTools software maintenance 11/28/04

Scantron Warranty $1,285 Extended 3 yr. maintenance

SmartThinking $1,600

Debra Rockefeller - it is an online service, not software. Original charge = 1200, $1600 charge in 05-06

Software Maintenance Agreement for Vianet Concurrent License $810 Juan Castillo - for IDs

Winway Resume $0

Counseling software - No renewal fee, only when there is a new version - 916-965-7878 - 10 user network license - Paid $298 in 2/2005

Zoomtext $799

Maintenance is for 2 upgrades, not for a time period. Next release we are to get is for SP 05, then they will mail us info on renewal and pricing

Turn it In .com $3,534District purchase, our portion is $3,533.47

Unknown Instructional items, not turned in yet $5,000

Subtotal, Instructional: $43,501 Administrative - Computer Software, Minor - 100-80-42060-7350

AccuTrack maintenance agreement - CFC and FBC

Altiris - CFC and FBC some expire 9/30/04, District Contract

Powerware (Hardware, UPS) $6,000 Site Reliability, renewed 5/2005AppleCare maintenance agreement - CFC only ---- Expires July 25, 2006

Apple Mac OS X Server Expires Dec. 2007, for Billy's mac stuff purchased Nov. 2004

CISCO Maintenance -FBC To be paid by DSTC tech funds in 04-05

Cisco Maintenance Fee - CFC To be paid by DSTC tech funds in 04-05

Coin Copiers maintenance - CFC $1,400 Juan Castillo - renewed 2/2005

Computer Associates eTrust Anti-Virus software annual fee - FBC and CFC $10,000

Unicenter agreement, through Oct. 2004 - 3500 users of eTrust antivirus.

Dell certification for 9 techs - CFC

Dell certification - will be an annual charge, covers 9 techs. Lillie, John - October 2004 renewal. Billy - Feb. 2005. Shaffee - Dec. 2004. Mike A. -? Gary - ? - 1431 paid out of Prof. Dev.

Dell Maintenance Agreement ---- Expires Spring, 2006

DirecTV annual contract - CFC $960 Annual contract for Office Info package and receivers.

DonorPerfect - CFC 2 user $995

Annual maintenance for DonorPerfect, Laura Gervais. 2 user license.

Faronics Deep Freeze - CFC and FBC $730 expires 2/2005 - Renewed until 10/31/05 for $520, annual fee is $730

Fluke Networks Gold Support Services $847

expires 11/2005 Renewed 10/7/04 vendor=Fluke, cost $847 Contract numbers: 3525-5878-9395-2185 and 6861-1303-5251-4960

HEAT annual fee - FBC and CFC $0

Annual portion for District contract for helpdesk logging software - due Feb. 28, 2005 - $2100, but now paid by DSTC - 5/23/05

Key Server Annual Fee $2,250 Annual fee for Key Server use, 1000 clients

Microsoft Select fees - CFC and FBC Paid for by DSTC tech. funds

Symantic Ghost Corporate edition gold maintenance 1 yr. - CFC and FBC $2,820

License 1862046 Expires Oct. 30, 2004 Renewed 10/7/04 - vendor=Zones, Inc. $2820 for 3000 users

mac - OSX server

Equitrack - save some for emergencies $2,400

Juan - No agreement, they say almost everything is an act of God and won't fix it, save some for repairs.

Unknown maintenance $3,000 Items we may have missedSubtotal, Administrative $31,402

Total Recurring Expenses: $74,903

InstructionalClassrooms There are multiple types of Classrooms installed at the BC campus. Each one has some level of audiovisual functionality. All have networked connectivity for user, administrative and help desk functionality. A traditional overhead projector secured to a mobile cart is available for each instructional space. FBC classrooms are equipped with projectors which are in the process of being ceiling-mounted and Panasonic VCRs.

Level 1 Classrooms (3 on BC campus)– Level 1 rooms are traditional classrooms, equipped with a computer, overhead projector, and screen. CFC level 1 classrooms are wall-talker rooms, which consist of whiteboard material from floor to ceiling. HSC 211, 104, 112

Level 2 Classrooms (93 on BC campus) – Level 2 rooms are equipped with a ceiling-mounted, video/data projector, videocassette and digital video disk playback, dedicated and laptop computer inputs. Network control of the projector permits administrative management in addition to local instructor control to supplement the supplied E-Control. A traditional overhead projector with cart is available.

Level 3 Classrooms (6 on BC campus) – Level 3 rooms are equipped with a ceiling-mounted, video/data projector, videocassette and digital video disk playback, dedicated and laptop computer inputs and CATV connectivity. Additionally video routing, program audio reproduction, and touch-screen control are provided. AV controls are networked for administrative management. The rooms can operate independently or combined for single presentation to a larger class. There are 2 categories of Level 3 classrooms at CFC, double and triple rooms. Double Classrooms (5 on campus):TECH112 + TECH113, TECH204 + TECH203, HSC205 + HSC206, HSC122 + HSC124, ART212 + ART215Triple Classrooms (1 on campus)–

HSC116, 118, 119

Portable AV Carts (11 carts on BC campus, 3 carts at FBC)– are equipped similarly to other, level 1, classrooms but the AV equipment is housed in a mobile “Information Station” in addition to the overhead projector and cart. These can be reserved through the Barker-Cypress Help Desk.

Music Appreciation Classrooms (1 on BC campus) – a specialty classroom equipped with all classroom AV functionality in addition to CD and ATR playback over wall mounted speakers. A networked, touch-screen control system is provided for control. ART 209

Student Open Lab (Tech 104)– a specialty lab available for students only, equipped with 34 Dell computers and 6 Macs . Software available in classrooms is also available here. Both PC and Mac are available, and a technician is on duty. ID must be shown to gain entry. Computers with the same software are available in the upper level of the Library, but the lab provides a better learning environment as well as technical assistance.

Distance Learning Classroom (ITV Studio, TECH 103)– a specialty classroom uniquely equipped for distance learning and high quality presentations. Rear projection screen, custom instructor’s console, cameras, DVD/VCR inputs, document camera, push-to-talk microphones, codex, monitors and networked, touch-screen control.

Health and Fitness (BC Campus only)There are two (2) health and fitness spaces installed. Each one of them has some level of audiovisual functionality. As with all AV spaces, they have networked connectivity for user, administrative and help desk functionality.

Aerobics (CENT 118)– this space includes high fidelity ceiling speakers with sub-woofers for exercise and dance audio originating from a combination audiocassette, multiple CD player. A wireless microphone headset provides voice-over playback. A networked, wall mounted touch-screen control for flexible system operation.

Wellness (Cent 114)– Four (4) 27” diagonal televisions, wall-mounted with networked remote control for viewing while exercising is provided. Each TV is equipped with a top-mounted FM transmission system for television audio reception on a standard “Walkman” style FM radio. The televisions are controlled over coaxial cable with a master CATV control tied in to the network.

Campus-Wide CATV Information System (BC Campus): A CATV distribution system is available to provide video of computer generated graphical campus information to televisions sets located in common areas through out the campus, including the dinning area. Some instructional spaces are pre-wired in the CATV system, while provisions are provided to easily wire additional spaces at a future date. The system is capable of distributing owner originated television programs in addition to public or private programming originating from a local antenna or from future satellite or cable TV feeds. There are 19 27-inch television monitors across campus capable of displaying the CATV programming.

Equipment Pool Included in the BC inventory available for checkout from the Help Desk (TECH 120) is a pool of portable equipment, carts, video cameras, TV/VCRs, and critical replacement parts such as lamps to support all active audiovisual systems and provide temporary audiovisual capability in non-equipped spaces. There are 4 additional 27 inch TVs in the pool.

FBC has several CD/Cassette players, an video camera, and an Olympus digital still camera available.

Networked AV Control (BC Campus)Included is a network capability that links the audiovisual equipment to administrative staff for AV support, usage tracking, security, repair and maintenance requirements. Users can control local AV equipment using a web browser and schedule a room or AV equipment usage. This software is the E-Control icon on the instructor desktop in each classroom.

Fairbanks Center Classrooms Fairbanks center has 18 Level 2 classrooms (non-computer, non-combinable). There are 2 classrooms that can be combined for larger capacity (room 105, 106), and one classroom with a kitchen. FBC also has one classroom with a kitchen (room 107), as well as one Biology Lab (room 209) and 7 computer labs. The floorplan at FBC also includes an Assessment Center (room 115A), a Tutoring room (room 113), and a small conference room sometimes used as classroom (room 201).

Specialty SpacesThere are several types of shared conference spaces available on the Barker Cypress Campus. Each one of them has some level of audiovisual functionality. They all have networked connectivity for user, administrative and help desk functionality.

Learning Studio (TECH 101, 102)- this space provides flexible configurations for presentations by a single speaker or small panel discussions. A mobile “Information Station” provides DVD/VCR playback along with dedicated or laptop computer connectivity. Lectern, wired and wireless microphones for presentation audio through zoned ceiling speakers. In-wall speakers for provide high-fidelity program audio. Assisted listening system for the hearing impaired. Networked control system with two-way, wireless, touch-screen control.

Conference Halls (CENT 151, 152, 153)– three large adjoining conference halls provide flexible space for events ranging from meetings to conventions. Each room is provided with audio support via ceiling speakers, wired and wireless microphones, and plug ins for program audio sources. Visual support is provided by portable equipment although infrastructure is provided for a future fixed installation. The networked, touch-screen control provides individual or combined control from wall-mounted touch-screens in each room or a shared, wireless controller.

AV feed from the theatre is available in these rooms for overflow situations.

County Library Conference, Activity, and Meeting Spaces – these rooms located in Building C (LRNC 131 & 133) are not equipped with AV at this time.

President’s Conference (LRNC 241)- this room is furnished with an alcove-mounted projector, DVD/VCR combo, document camera, table and credenza computer inputs, and high fidelity program audio via in-wall speakers. A networked remote control system with wireless, two-way, touch-panel is included and a small TV with built-in VCR is provided for the adjacent office.

SupportPhones There are 318 Cisco IP phones on the BC campus. The models used are the 7920, 7960, 7940, and 7910 series.

Fax Machines There are several levels of fax machines available on campus.

High-end fax machines are Xerox Workcentre Pro model 575. There are 6 of these on campus at the following locations:

TECH 123ECENT 109LRNC 143LRNC 240LRNC 243HSC 204D

Low-end fax machines are Panasonic KX-FLM551 Multi-function Laser fax, printer, copier, and scanners. There are 5 of these on campus as the following locations:

LRNC 247LRNC 148CENT 112CENT 155AESLC 155

Additional Panasonic model fax machines are located in the following areas:CENT 155CENT 113TECH 120

Fairbanks Center has 2 fax machines available in the building.

Printers There are 120 laser printers available on the BC campus. The standard model available is the HP 4200N.

Several models of color laser printers are available in various locations across campus. An HP Laserjet 4550N is located in the President’s Suite, LRNC 240.

HP 3700N Printers:HSC 204.TECH 123LRNC 106 – Grant funded purchaseTECH 209 – Mac Lab

HP 4600 PrintersTECH 104 - Open LabLRNC 106 – Grant funded purchaseLRNC 246 – College RelationsLRNC 207 – Faculty/Staff Excellence Center

One HP Designjet is located in the GIS lab.

Two HP Laserjet 5000N printers are available. One is for use for wide format paper for the AutoCAD program in Tech 116. The other is in use in College Relations.

Fairbanks Center has 18 HP Laserjet 4100N printers in the classrooms and admin areas. There are 2 HP LaserJet 1200 printers in the wireless carts. There is an HP LaserJet 2500n Color printer available in the admin suite, and one each of the HP DesignJet 500 and Epson Stylus Color 1520 for the CAD classes.

Technology Committee Planning Process

A technology committee comprised of 18 faculty and staff members is appointed by the president in the fall of each year. Because Cy-Fair College is a newer campus, the technology committee is faced with some unique situations in strategizing and implementing a plan to maintain the college vision of a continually advancing technology environment.

The technology committee is to serve as an advisory body for college-wide technology issues. The intent is to keep the focus college-based, but remain parallel to the NHMCCD technology plan. This committee is needed to assist in leadership for technology on campus. Long-term planning is essential. The committee consists of the Dean of Technology as the chair and representatives from several other departments/divisions who utilize campus technologies.

The charge to the committee is the following:

Outcomes:I. Develop a college-wide technology plan with long range and short range goals, and

submit to President for action.II. Identify technology issues both instructional and administrative/student use.III. Assist in the prioritization of the Technology Fund expenditures.IV. Assist in the identification of innovation and technology implementation.V. Recommend strategies to support faculty innovation and adoption of new technology.VI. Recommend planning timetables for the implementation of new technology including

software upgrades for faculty.VII. Assist with the development of processes for coordination of technology requests college-

wide.VIII. Recommend methods of improving communication concerning technology issues and

status.

Committee Members and Terms of Service

Scott Clark, Dean of Technology Permanent MemberDoug Caesar, Manager, Tech. Services Permanent MemberDavid Dorsey, FBC Helpdesk Permanent MemberJuan Castillo - Purchasing Director Permanent Member

Staff/Admin: Term Expires August of:Dan Starr 2006Tracy Williams 2006John Woods 2007Leo Radford 2008Faculty/Deans:Smruti Desai 2006Carolyn Ho 2006Julie Brasher 2006Jadi Johnson 2007Feleccia Moore-Davis 2007Dell Burditt 2007Kim Hubbard 2007Sandra Harvey 2008Tim Sebesta 2008Maria Anderson – FBC 2008

It was decided at the October 2004 meeting that terms would be 3 year terms, 4 people rotate off each time. Members will rotate off in August and new members arrive in September each year.

Technology Funds ProcessThe technology committee serves as an advisory body for college-wide technology issues. The intent is to keep the focus college-based, but remain parallel to the NHMCCD technology plan. This committee assists in the prioritization of the Technology Fund spending. The next section outlines the process used during OP05.

Step 1 – Memo requesting project suggestions is sent to all employees. Memo text: Technology Fund Request Process

2005-2006 Academic year

A portion of the Technology Fee paid by the students throughout the district is allocated to each campus for use throughout the year. Distribution of these funds at CFC are handled by the Technology Committee, chaired by Scott Clark.

Departments/Divisions should identify their needs for 2005-2006 Technology Fund assistance during the Summer of 2005. Each request needs to go to your Dean/Division head for review and compilation. These requests will then be forwarded to Scott Clark. The committee will accumulate all of the requests for consideration, evaluate them, and produce

$

a recommended list for approval. This list will then be prioritized by the Technology Committee, with purchasing occurring in December 2005/January 2006.

Deans/Directors, please note the changes below from last year’s procedure. In an effort to better coordinate our purchasing efforts, we are asking that all Deans/Directors meet and review the requests and follow these additional steps:

1. The Deans will collaborate at a Dean’s meeting in September to review and coordinate the requests to ensure there are no duplications and that we coordinate the purchases for bulk pricing if possible.

2. These requests need to be prioritized within your division and then need to be reviewed by your VP.

3. The prioritized lists of requests will then be submitted to Scott Clark by September 15.

These funds can be requested by divisions/departments by using the following criteria:

Technology that impacts students. This gives priority to uses that provide the greatest benefit to the greatest number of students.

Alignment with college plans. This gives priority to uses that support college plans and initiatives.

Multiple requests by one division/department must be ranked by priority. Decisions on funding projects for the 2005-2006 year will be made by December 1,

2005. Funds cannot be used for salaries or training. Collaborative initiatives are encouraged.

Project Request Submission Schedule for FY 2005-2006:

September 2, 2005 Forms due to Deans/Directors for review/prioritization

September 5-15, 2005 Deans/Directors review, prioritize requests, submit to VP for review

September 15, 2005 Deans/Directors forward completed requests to Scott Clark

October 6,7, 2005 Presentations by requestors to Technology Committee

October 10, 2005 Final committee approval/prioritization meeting

December 2005 Ordering begins

Technology Fund Request Form 2004-2005 Academic Year

FUNDING REQUEST FORMProposals for Technology funds must be submitted to the Deans/Directors by December 10, 2004 for the 2004-2005 fiscal year. Proposals will be evaluated based on strategic importance, consistency

with the Technology Plan and College Vision, and scope of impact.Project Title

Contact Person NamePhoneDepartmentEmail

Category of Request (Choose one/most applicable)

Maintain existing technologyInstructional need or enhancementIncrease student access to technologyNew technologyOther (please specify)

Campus location of Request/Project (please note campus and building if known)

Barker-Cypress Fairbanks Center

Department/Division

Number of Students benefiting per year (if instructional)Is/are this/these item(s) currently available on campus?

YesNo

If this/these item(s) are currently available, do you have access to them?

YesNoDNA

Does this request have recurring costs, such as maintenance/renewal fees?

YesNo

Proposed Timeline for implementation

Description of project or intended use (please include benefits to students, and how this use fits in with other division or college technology plans):

Estimated cost breakdown (please include any hardware, software, licensing, recurring fees, maintenance fees, wiring, installation costs)

Please note: A detailed plan will have a better chance of being funded.Please use additional paper if necessary.

______________________________ ______________________________Signature of Requestor Signature of Dean/Director

Step 2 – Packets of all requests are distributed to committee members for review 2-3 weeks prior to the presentation dates. All requestors are asked to prepare a 5 min. presentation on their project and be prepared to answer 5-10 minutes of questions by the committee members. Presentations are scheduled in 15 minute intervals over 2 days.

Step 3 – After all presentations are completed, committee members rank the projects in order of importance. Results are tallied and top projects in the ranking are funded. For the 2004-2005 funds, the top 22 out of 41 projects were able to be financed.

2004-2005 Project ReviewThe Technology Committee meets monthly during the academic year. Projects are outlined during the summer months for completion throughout the entire year. This list is the result of several brainstorming sessions held by the Technology Committee in early 2004. The projects that were discussed/status for the 2004-2005 year are as follows:

Publicize the V:\ drive for adjuncts to save class materials. Instructional handouts were prepared for faculty orientation, and these materials were posted to the Cy-Fair Chronicles under the MUST KNOW section. Instructions are also posted on the IT Website. Faculty using this drive to share information with students may also want to instruct students to bring media for saving the class materials (memory stick or disk) and/or provide instructions for using eLockers.

Public access phones in the Library. Public access phones were added in the printing rooms to alleviate the use of the Reference Librarian phones.

Assign a single point of contact within each division for SIRF(Software Installation Request Form), and also for room technology requests and software purchases. SIRF must be filled out each semester.

SIRF was altered – clarified the layout. Sent message regarding need to turn in SIRF from Helpdesk mail account. Faculty are

more likely to read mail from the Helpdesk. Issued a preliminary request in June to have faculty check with their publishers to see if

there are any updates to the software used for each course. Issued multiple requests from Helpdesk to faculty and Deans/Dept. Chairs prior to division

meetings before fall semester. The meeting with faculty the week of start-up is the best time to communicate to faculty, but gives IT a very short lead time.

Try to reduce room changes so we know which rooms are dedicated to what classes. SIRF is for classroom/lab software only – installation requests for faculty notebooks need

to go the Helpdesk and have a ticket opened. Publicized that the SIRF is as important as the syllabus – but MUST be done before

classes start.

FAQs from the IT Techs. These are posted on the IT website. The FAQ was distributed at faculty orientation.

Issues with technology security for faculty suites – students can access the faculty suites and the technology in them.

Issues with students in faculty suite workrooms continued in SP04. Signage was the preferred solution. Signs were created, laminated, and posted on all workroom doors across campus.

A centralized software ordering process needs to be implemented to get volume discounts. DSTC has some of the software budget for district-wide purchases, but the remaining ones could be centralized across several locations.

Software budgets across CFC Barker Cypress Campus were been centralized for the OP05 year, with all software purchases going through Scott Clark’s IT budget. Software requests for new software and upgrades are to go to Scott Clark/Doug Caesar in IT for investigation and pricing to ensure compatibility with CFC systems and best prices with the IT network of vendors (including bulk pricing across departments). There is also a push in the Tech Dean meeting for consolidated purchasing district-wide

Install ceiling-mounted projectors in rooms that do not have permanent fixtures. This will complete items that were cut from initial build as well as reduce the chance of theft/damage from using mobile AV carts. Status as of 6/2/2005:Priorit

y Rooms Room Type Date Completed Notes1 LRC-107 Meeting/Conference 10-Dec-2004 100%2 LRC-131 Meeting/Multipurpose 10-Dec-2004 100%

3 LRC-133Children's Lib./Multipurpose 11-Feb-2005 100%

4 HSC-123 Medical Assisting 21-Jan-2005 100%5 LRC-215 Meeting/Conference 10-Dec-2004 100%6 ART-102 Recital Hall 2-Jun-2005 100%7 ART-114 Photography 24-Mar-2005 100%

8 ART-202 Theater Control Room XX-XX-XX65% (Screen Onsite. Set for Install 27 June 2005)

9TEC-104A Computer Lab 14-Jan-2005 100%

10TEC-104B Computer Lab 14-Jan-2005 100%

11 TEC-102 Learning Studio 14-Jan-2005 100%

12 CEN-151 Conference/Multipurpose XX-XX-XX99% (Waiting on VGA Switcher & Podium)

13 CEN-152 Conference/Multipurpose XX-XX-XX98% (Waiting on VGA switcher, Podium & Audio Amp Tuning)

14 CEN-153 Conference Center 23-Mar-2005 100%15 HSC-132 Radiology 11-Feb-2005 100%16 HSC-133 Sonography 11-Feb-2005 100%17 HSC-104 Wall Talker 28-Feb-2005 100%18 HSC-112 Wall Talker 28-Feb-2005 100%19 ESC-101 Classroom 14-Jan-2005 100%20 ESC-102 Classroom 14-Jan-2005 100%21 ESC-103 Classroom 14-Jan-2005 100%22 ESC-104 Classroom 14-Jan-2005 100%

2005-2006 ProjectsTechnology Committee Projects for Summer 2005Updated 4/21/05

1. Training for students (e.g. WebCT, Word, PPT) is needed. This is taking a large amount of time from Library staff, and a class for this sort of training is desperately needed. The multi-media studio could possibly be used for running classes, or even run trainings for staff and students in the Open Lab during the first week of classes, which will also publicize the Open Lab as well. Also, a contact person on campus for WebCT issues is needed – a “where to go if things are not working”.

2. Find out length of life spans for applications such as Campus Cruiser, etc.3. More dedicated classrooms are needed for specific technologies. We need to work with

scheduling the removable hard drive rooms to make sure classes are in the same room as the technology (ex. GIS labs, some classes had cabinets for their equipment, etc.)

4. How to identify innovation? Need established communication channels, possibly at the Dean level, possibly a self nomination. Some are already using new and innovative technology on campus now and we just don’t know. How to communicate this across campus? Possibly use FSEC, lunch and learn sessions.

5. Student representation is needed on these committees. We could possibly have student activities work on this as well, check with Tamara Hill.

6. How to showcase new technology? One suggestion is to have vendors stop in during in-service week and demo new equipment. Possibly get on board with the Technology Blitz next year with Kim Hubbard and Katreva Jones. Investigate Beta testing on campus.

7. Planning session needs to be held with faculty to project software installs/purchases for the next few semesters to allow for bulk purchases and faster setups. Work on an on-line SIRF.

8. What is the workflow for a software request? This needs to be developed and publicized.9. Should there be a dollar limit on what is purchased at division level vs. what is submitted to

Technology Committee? i.e. color printers for divisions? Investigation needed. One suggestion is if it is under $1000, you should find the money in your own budget.

10. Built in audio systems in the classrooms are needed. Faculty complaints of inadequate audio on DVD presentations are increasing.

11. Classroom/lab emergency communication device is needed. Campus Safety? 12. Location of the screens in relation to whiteboards is unfriendly, a usability form for the rooms may

need to be completed to ensure the layout allows maximum use of the technology. Possibly add more whiteboard space with Walltalker coverings? This is only feasible if users learn to care for the walls properly, 4 walls have been destroyed in HSC.

Technology Replacement Plan Cy-Fair College

Technology Replacement PlanSummary of Replacement

2006-2015

BC # Units

FBC # Units Cost

2006 $542,915Admin/faculty laptops 145 12 $231,575High end PCs 47 $62,980Desktops - high end labs and 1/2 of other labs 159 $133,560Macs 61 $114,8002007 $687,180Standard PCs - Labs and Admin/Staff 492 175 $560,280Servers 6 3 $72,000printers 19 $28,5003/4 of digital projectors 24 $26,4002008 $700,280Standard PCs - Labs and Admin/Staff, Instructor PCs 517 $434,280Printers 90 $135,000Cisco Gear 36 13 $125,000Fax machines 10 2 $6,0002009 $671,350Admin/faculty laptops 145 21 $244,850High end PCs 47 $62,980Macs 61 $114,800Campus Television System 10 1 $75,000Desktops - high end labs, tech sup 58 $48,720Cisco Gear 36 13 $125,0002010 $510,200Projectors 100 32 $285,200Cisco gear, large upgrades 14 $225,0002011 $827,500Standard PCs - Labs and Admin/Staff 492 158 $546,000Servers 10 3 $104,000Cisco wireless points 35 $52,500Cisco Gear 36 13 $125,0002012 $646,430Admin/faculty laptops 145 $213,875High end PCs 47 $62,980Macs 61 $114,800Desktops - High-end labs,1/2 of standard labs, Admin/Staff 175 $147,000

$

Laptops - faculty and admin laptops 21 $26,775Cisco wireless points 30 5 $52,500Laser printers 19 $28,5002013 $575,280Standard PCs - Labs and Admin/Staff, Instructor PCs 517 $434,280printers 90 $135,000Fax machines 10 2 $6,0002014 $510,200Projectors 100 32 $285,200Cisco gear, large upgrades 14 $225,0002015 $650,150Desktops - high-end labs, tech sup., admin/staff 492 58 $462,000Laptops - faculty and admin laptops 66 $84,150Servers 10 3 $104,000

Cy-Fair College Technology Replacement Plan

Cost Breakdown2006-2015

Funding - Scenario 1 Funding - Scenario 2 Funding - Scenario 3

Barker FairbanksTotal

requested Tech fundGeneral Budget Tech fund

General Budget

Tech fund

General Budget

2006 $391,655 $151,260 $542,915.00 $62,140 $480,775 $242,915 $300,000 $392,915 $150,0002007 461,280 225,900 $687,180.00 $206,405 $480,775 $387,180 $300,000 $537,180 $150,0002008 662,115 38,165 $700,280.00 $219,505 $480,775 $400,280 $300,000 $550,280 $150,0002009 501,504 169,846 $671,350.00 $190,575 $480,775 $371,350 $300,000 $521,350 $150,0002010 475,000 35,200 $510,200.00 $29,425 $480,775 $210,200 $300,000 $360,200 $150,0002011 629,113 198,387 $827,500.00 $346,725 $480,775 $527,500 $300,000 $677,500 $150,0002012 438,155 208,275 $646,430.00 $165,655 $480,775 $346,430 $300,000 $496,430 $150,0002013 574,280 1,000 $575,280.00 $94,505 $480,775 $275,280 $300,000 $425,280 $150,0002014 475,000 35,200 $510,200.00 $29,425 $480,775 $210,200 $300,000 $360,200 $150,0002015 493,280 156,870 $650,150.00 $169,375 $480,775 $350,150 $300,000 $500,150 $150,000

2006 Budget Request145 admin/faculty laptops - 145 @ $1475 = $213,875 45 high end pc's - 45 @ $1340 = $60,300 Macs - 45 @ $2000 = $90,000 Projectors – 6 @ $1100 = $6600FBC desktop computers – 131 @ $840 = $110,040Total: $480,775

2005-2006 Technology Fund Estimate$346,000

Cy-Fair College Computers, Printers, and Servers Summer 2006

Replacement Schedule

Items/RoomsNumber of

itemsEstimated unit

cost Total costBarker-Cypress CampusAdmin/Faculty Laptops - BC Campus 145 1,475.00 $213,875.00LRNC 240 -3 unitsLRNC 247 - 4 unitsLRNC 246 - 1 unitLRNC 148 - 1 unitLRNC 144 - 2 unitsArt 113 - 19 unitsESC - 6 unitsTECH 100 - 19 unitsTech 120 - 5Tech 123 - 1 unitsTech 200 - 19 unitsTech 216 - 19 unitsCENT 155 - 4 units purchased by themCent 117 - 2 unitsHSC 117 - 19 unitsHSC 200 - 19 units, 1 purchased by themHSC 204 - 2 units, + 1 GRANT unitHigh End PC - BC Campus 47 1,340.00 $62,980.00Tech 215 - 22 unitsTech 213- 20 units5 units in Tech SuiteMacs - BC Campus 49 2,000.00 $98,000.00Tech 210 - 21 unitsTech 209 - 21 unitsVideo Lab - 6 unitsCollege Relations - 1 unitMusic lab - Art 108 - 8 Units (iMac) 12 1,400.00 $16,800.00Open Lab - 4 units (2 in Lib., 2 in storage, imac)

Fairbanks CenterDesktops 159 840.00 $133,560.00109, 110 - high end labs - 54 units111, 112 - 54 unitsClassroom AV carts - 23 unitsFaculty workrooms - 10 unitsTech Support - 9 unitsSpares - 9 unitsLaptops 12 1,475.00 $17,700.00Original faculty - 9 unitsAdmin laptop (Newsome) - 1 unitTechsup / loaner - 1 unitSpare - 1 unit

Total: $542,915.00

Product Rotation BC:

Faculty Laptops15 faculty laptops will move to IT checkout laptops.100 laptops will go to the wireless carts, replacing the Dell Latitude C840.30 laptops will go to Fairbanks wireless carts, replacing their Dell Latitude C840.Existing 100 of the wireless cart laptops will be redistributed at other District locations or sold at auction.Existing 15 checkout laptops will be redistributed at other District locations or sold at auction.High End PC49 High End PCs will move to Upper level in Library49 of 50 existing upper level Library PCs will be redistributed to other District locations or sold at auction.Macs61 existing Macs will be redistributed at other District locations or sold at auction. Notes:Library public use computers:156 on first level, 50 on second levelProduct Rotation FBC:Faculty Laptops12 existing laptops will move to wireless carts.42 existing wirless cart laptops will be redistributed at other District locations or sold at auction30 rotated laptops from BC will go to FBC wireless carts.Desktop PCs30 PCs to be kept as spares to extend life of remaining 176 desktops129 PCs to be retired

CFC Computers, Printers, and Servers Summer 2007

Replacement Schedule Items/Rooms Number of items Estimated unit cost Total cost

Standard PC - Labs and Admin 492 840.00 $413,280.00Labs - BC Campus First floor Tech onlyTech 104A - 26 unitsTech 104b - 26 unitsTECH 104 - 47units (former open lab)Tech 110 - 29 unitsTech 114 - 29 unitsTech 115 - 13 unitsTech 116 - 18 unitsTech 117 - 27 unitsTech 121 - 22 unitsTech 122 - 22 units One HSC labHSC121 - 26 units

285 lab PCsAdmin PCs - BC CampusTECH 200 -8 unitsTech 123 Suite - 10 unitsTech 216 Suite -6 unitsTECH 100 Suite - 8 units HSC Suite 126 - 11 unitsHSC 117 suite - 7 unitsHSC 200 - 7 unitsHSC 204 - 10 unitsLRNC 101 - 16 unitsLRNC 105 - Assistive Tech. center - 14 units LRNC 246 suite - College Relations- 4 unitsLRNC Suite 247 - Dean's Suite - 6 unitsLRNC suite 243 - Business Office - 11 unitsLRNC 240 - President's suite - 9 units

LRNC 140 - Registration - 12LRNC 141 - Payment - 6LRNC 147-148 - Call center - 9LRNC 150 - Assessment Center - 35 unitsLRNC 132 - Staff in Children's Library - 3LRNC upstairs staff - 6 unitsLRNC 108-112 Counseling offices - 6ART - 2 unitsHSC 235A - 1 unitChildren's Libarary (132) and Teen Library (113) - HCPL will replace these.

207 Admin computersServers - BC Campus 6 8,000.00 $48,000.00

Fairbanks CenterDesktops 175 840.00 $147,000.00114/116 - 54 units117 (CE) - 21 unitsLearning Commons - 37 unitsTutoring area - 8 unitsKiosks - 7 unitsAdmin PCs - 34 unitsTech support - 4 unitsSpares - 10 unitsDigital Projectors 24 1,100.00 $26,400.003/4 of digital projectorsServers 3 8,000.00 $24,000.00Printers 19 1,500.00 $28,500.00Admin - 10 unitsLabs - 7 unitsFaculty team rooms - 2 units

Total: $687,180.00

Product Rotation BC:Standard PCs 156 Standard PCs will move to lower level of Library 285 Standard PCs will be redistributed across the District or sold at auction.50 standard PCs will be saved for partsServers Added to existing configurationPrinters Printers across campus will be retired due to End of Life.Product Rotation FBC:Standard PCs 175 desktops will be retiredServers Added to existing configurationPrinters Printers will be retired due to End of Life.




items Estimated unit cost Total costStandard PC 517 840.00 $434,280.00CENT Dining area - 8 unitsCENT 103A - 2 unitsCENT Facilities - 7 unitsCentral Plant - 3 units, + 1 from RainbirdCENT Print services - 2 unitsCENT Police- 4 unitsCENT Fitness center - 2 unitsCENT 155 - 6 unitsLRNC 210 - 25 unitsLRNC 212 - 26 unitsESC Fire Station - 17 units LRNC 203 - Language Lab - 28 unitsLRNC 208 - Multimedia Studio - 4 unitsLRNC 208c - MM lab- 17 unitsLRNC 209 - 12 unitsLRNC 142 - 11 unitsLRNC 205 - 1 unitTech 201 - 28 unitsTech 205 - 31 unitsTech 212 - 31 unitsTech 218 - 31 unitsTech 219 - 31 unitsTech 220 - 31 unitsTech 221 - 31 unitsHSC 120 - 26 unitsAV Carts - 12 units

All standard classroom instructor PCs - 15 units in ART

15 units - TECH57 units - HSCLRNC first floor - 3 units

517 unitsprinters 90 1,500.00 $135,000.00All BC CampusCisco Gear - Both Locations combined $125,000.00Cisco Catalyst 4506 Chassis 111000BaseX Supervisor card 210/100BaseT card (48 port, Inline power) 5Cisco Catalyst 3550 3APC Smart Battery Backup 28 4 batteries per unit/20 totalFax machines 10 500.00 $5,000.00

Fairbanks CenterFax Machines 2 500.00 $1,000.00

Total: $700,280.00

Product Rotation BC:Standard PC's 200 units will be retained for spare parts across campus. 317 Standard PC's will be distributed to other locations across the District or sold at auction.Printers Printers retired due to end of life.Cisco gear will be added to current configuration.Product Rotation FBC:Fax machinesFax machines will be retiredCisco GearCisco Gear will be added to current configuration.




itemsEstimated unit

cost Total costAdmin/Faculty Laptops - BC Campus 145 1,475.00 $213,875.00LRNC 240 -3 unitsLRNC 247 - 4 unitsLRNC 246 - 1 unitLRNC 148 - 1 unitLRNC 144 - 2 unitsArt 113 - 19 unitsESC - 6 unitsTECH 100 - 19 unitsTech 120 - 5Tech 123 - 1 unitsTech 200 - 19 unitsTech 216 - 19 unitsCENT 155 - 4 units purchased by themCent 117 - 2 unitsHSC 117 - 19 unitsHSC 200 - 19 units, 1 purchased by themHSC 204 - 2 units, + 1 GRANT unitHigh End PC - BC Campus 47 1,340.00 $62,980.00Tech 215 - 22 unitsTech 213- 20 units5 units in Tech SuiteMacs - BC Campus 49 2,000.00 $98,000.00Tech 210 - 21 unitsTech 209 - 21 unitsVideo Lab - 6 unitsCollege Relations - 1 unitMusic lab - Art 108 - 8 Units (iMac) 12 1,400.00 $16,800.00Open Lab - 4 units (2 in Lib., 2 in storage, imac)

TV system - 2009 only $75,000.00

Fairbanks CenterDesktops 58 840.00 $48,720.00109, 110, high-end labs - 54 unitsTech support - 1 unitsSpares - 3 unitsLaptops 21 1,475.00 $30,975.00Faculty - 16 unitsAdmin - 3 unitsTechsup/loaner - 1 unitSpare - 1 unit

Cisco Gear - Both Locations combined $125,000.00Cisco Catalyst 4506 Chassis 111000BaseX Supervisor card 210/100BaseT card (48 port, Inline power) 5Cisco Catalyst 3550 3APC Smart Battery Backup 28 4 batteries per unit/20 total

Total: $671,350.00

Product Rotation BC:Faculty Laptops15 faculty laptops will move to IT checkout laptops.24 faculty laptops will move to Cyber Café. 97 laptops will go to the wireless carts9 laptops will go to Fairbanks wireless cartsExisting 97 of the wireless cart laptops will be redistributed at other District locations or sold at auction.Existing 15 checkout laptops will be redistributed at other District locations or sold at auction.Existing 24 Cyber café laptops will go to wireless carts.High End PC49 High End PCs will move to Upper level in Library49 of 50 existing upper level Library PCs will be redistributed to other District locations or sold at auction.Macs61 existing Macs will be redistributed at other District locations or sold at auction. TV system will be added to current configurationCisco Gear will be added to current configurationNotes:Library public use computers:156 on first level, 50 on second levelProduct Rotation FBC:Standard PCs 58 desktops will be retiredLaptops21 faculty laptops will move to the wireless carts9 laptops from BC will go to the wireless cartsCisco Gear will be added to current configuration30 cart laptops will be redistributed at other District locations or sold at auction.




itemsEstimated unit

cost Total cost

Projectors - BC Campus 100 2500$250,000.0

0

Cisco Gear - large upgrades/Replacements, BC Campus$225,000.0

0Cisco VG-248 - 5 units 5Cisco Catalyst 6509 Chassis 1 1000BaseX Supervisor card 1 Power Supply 2 1000BaseT Ethernet card (48 port, Inline power) 2 1000BaseX Ethernet card (16 port) 2 T1 card 1

Fairbanks CenterDigital Projectors 32 1,100.00 $35,200.00All units

Total:$510,200.0

0

Product Rotation BC:Projectors will be retired due to End of Life.Cisco equipment - some will be retired due to End of Life, some added to existing configuration.Product Rotation FBC:Projectors will be retired


207 Admin computersServers 10 8,000.00 $80,000.00Cisco Replacements 35 1,500.00 $52,500.00 Cisco Airnet 1100 Wireless access points

Cisco Gear - Both Locations combined $125,000.00Cisco Catalyst 4506 Chassis 111000BaseX Supervisor card 210/100BaseT card (48 port, Inline power) 5Cisco Catalyst 3550 3APC Smart Battery Backup 28 4 batteries per unit/20 total

Fairbanks CenterDesktops 158 840.00 $132,720.00111/112 - 54 units114/116 - 54 unitsClassroom AV carts - 23 unitsFaculty workrooms - 10 unitsTech support - 8 unitsSpares - 9 unitsServers 3 8,000.00 $24,000.00

Total: $827,500.00

Product Rotation BC:Standard PCs 156 Standard PCs will move to lower level of Library 335 Standard PCs will be redistributed across the District or sold at auction.Servers Some retired, some added to existing configurationPrinters Printers across campus will be retired due to End of Life.Cisco Replacements will be retired due to End of Life.Product Rotation FBC:Standard PCs 30 desktops kept as spares to support remaining units128 desktops will be retiredServers some retired, some added to existing configuration




itemsEstimated unit

cost Total costAdmin/Faculty Laptops - BC Campus 145 1,475.00 $213,875.00LRNC 240 -3 unitsLRNC 247 - 4 unitsLRNC 246 - 1 unitLRNC 148 - 1 unitLRNC 144 - 2 unitsArt 113 - 19 unitsESC - 6 unitsTECH 100 - 19 unitsTech 120 - 5Tech 123 - 1 unitsTech 200 - 19 unitsTech 216 - 19 unitsCENT 155 - 4 units purchased by themCent 117 - 2 unitsHSC 117 - 19 unitsHSC 200 - 19 units, 1 purchased by themHSC 204 - 2 units, + 1 GRANT unitHigh End PC - BC Campus 47 1,340.00 $62,980.00Tech 215 - 22 unitsTech 213- 20 units5 units in Tech SuiteMacs - BC Campus 49 2,000.00 $98,000.00Tech 210 - 21 unitsTech 209 - 21 unitsVideo Lab - 6 unitsCollege Relations - 1 unitMusic lab - Art 108 - 8 Units (iMac) 12 1,400.00 $16,800.00Open Lab - 4 units (2 in Lib., 2 in storage, imac)Cisco Gear - Both locations

Cisco Airnet 1100 Wireless access points 35 1,500.00 $52,500.004 for FBC

Fairbanks CenterDesktops 175 840.00 $147,000.00109/110 (high-end labs) - 54 units117 (CE) - 21 unitsLearning Commons - 37 unitsTutoring area - 8 unitsKiosks - 7 unitsAdmin PCs - 34 unitsTech support - 4 unitsSpares - 10 units

Laptops 21 1,275.00 $26,775.00Faculty - 16 unitsAdmin - 3 unitsTechsup/loaner - 1 unitSpare - 1 unit

Printers 19 1,500.00 $28,500.00Admin - 10 unitsLabs - 7 unitsFaculty team rooms - 2 units

Total: $646,430.00

Product Rotation BC:Faculty Laptops15 faculty laptops will move to IT checkout laptops.100 faculty laptops will go to the wireless carts, replacing the Dell Latitude C840.30 faculty laptops will go to FBC wireless cartsExisting 100 of the wireless cart laptops will be redistributed at other District locations or sold at auction.Existing 15 checkout laptops will be redistributed at other District locations or sold at auction.High End PC49 High End PCs will move to Upper level in Library49 of 50 existing upper level Library PCs will be redistributed to other District locations or sold at auction.Macs61 existing Macs will be redistributed at other District locations or sold at auction. Notes:Library public use computers:156 on first level, 50 on second levelProduct Rotation FBC:Standard PCs 175 desktops will be retiredLaptops21 faculty laptops will move to the wireless carts.30 laptops from BC will be added to wireless carts and checkout laptops.Printers Printers will be retired due to End of Life.




items Estimated unit cost Total costStandard PC 517 840.00 $434,280.00CENT Dining area - 8 unitsCENT 103A - 2 unitsCENT Facilities - 7 unitsCentral Plant - 3 units, + 1 from RainbirdCENT Print services - 2 unitsCENT Police- 4 unitsCENT Fitness center - 2 unitsCENT 155 - 6 unitsLRNC 210 - 25 unitsLRNC 212 - 26 unitsESC Fire Station - 17 units LRNC 203 - Language Lab - 28 unitsLRNC 208 - Multimedia Studio - 4 unitsLRNC 208c - MM lab- 17 unitsLRNC 209 - 12 unitsLRNC 142 - 11 unitsLRNC 205 - 1 unitTech 201 - 28 unitsTech 205 - 31 unitsTech 212 - 31 unitsTech 218 - 31 unitsTech 219 - 31 unitsTech 220 - 31 unitsTech 221 - 31 unitsHSC 120 - 26 unitsAV Carts - 12 units

All standard classroom instructor PCs - 15 units in ART15 units - TECH57 units - HSCLRNC first floor - 3 units

517 unitsprinters 90 1,500.00 $135,000.00LRNC - 35 unitsART - 2 unitsTECH - 32 unitsCEN - 3 unitsFIRE - 3 unitsHSC - 10 unitsSpare - 5Fax machines 10 500.00 $5,000.00

Fairbanks Centerfax machines 2 500.00 $1,000.00

Total: $575,280.00

Product Rotation BC:Standard PC's 100 units will be retained for spare parts across campus. 417 Standard PC's will be distributed to other locations across the District or sold at auction.Printers Printers retired due to end of life.Fax Machines will be retiredProduct Rotation FBC:Fax Machines will be retired




itemsEstimated unit

cost Total cost

Projectors - BC Campus 100 2500$250,000.0

0

Cisco Gear - large upgrades/Replacements, BC Campus$225,000.0

0Cisco VG-248 - 5 units 5Cisco Catalyst 6509 Chassis 1 1000BaseX Supervisor card 1 Power Supply 2 1000BaseT Ethernet card (48 port, Inline power) 2 1000BaseX Ethernet card (16 port) 2 T1 card 1

Fairbanks CenterDigital Projectors 32 1,100.00 $35,200.00All units

Total:$510,200.0

0

Product Rotation BC:Projectors will be retired due to End of Life.Cisco equipment - Some will be retired due to End of Life, some will be added to existing configuration.Product Rotation FBC:Projectors will be retired


207 Admin computersServers - BC Campus 10 8,000.00 $80,000.00

Fairbanks CenterDesktops 58 840.00 $48,720.00109/110 (high-end labs) - 54 unitsTech support - 1 unitsSpares - 3 units

Laptops 66 1,275.00 $84,150.003 laptop carts - 45 unitsFaculty - 16 unitsAdmin - 3 unitsTechsup/loaner - 1 unitSpare - 1 unit

Servers 3 8,000.00 $24,000.00

Total: $650,150.00

Product Rotation BC:Standard PCs 156 Standard PCs will move to lower level of Library 235 Standard PCs will be redistributed across the District or sold at auction.100 standard PCs will be retained for parts.Servers Added to existing configurationPrinters Printers across campus will be retired due to End of Life.Cisco Replacements will be retired due to End of Life.Product Rotation FBC:Standard PCs 43 desktops will be retired15 desktops will be retained for partsLaptops66 laptops will be retiredServers Added to existing configuration

Supporting DocumentationThe above replacement schedule shows a 3-year replacement cycle for laptops, MACs, and high-end computers in labs across campus. There is a 4-year cycle on half of the standard PCs across campus, all

servers, and half of the printers. A 5-year cycle is outlined for the remaining half of the standard PCs across campus and the remaining printers. Projectors in classrooms are on a 7-year cycle the first time and a 4-year cycle after that. Cisco networking gear has staggered times of refresh to defray the costs, they range from 3-7 years for some of the parts of the network.

Research on the HP website shows monthly recommended usage as 170,000 pages. This calculates out to a length of life of just over 8 years for replacement. This information was found at www.hp.com on document 456989.pdf.

http://www.hp.com/

Appendix

Vendor Information

Vendor Contact Information Items PurchasedApple – apple.com William Henry

[email protected](713) 983-0223

6 video workstations50 graphics workstations

17 iMacs3 year AppleCare service

agreementCDW -G Ed Brooks


5 Low-End Fax Machines, various parts and pieces of small

equipmentCisco Dennis Odneal


318 IP PhonesSwitches

Dell – Dell Marketing Enrique [email protected]

800-274-7799 x7243918

1237 basic Desktops56 High-End Desktops346 Faculty Notebooks

225 Cart Notebooks15 Laptop Carts

ServersCentury Business Equipment 5 High-End Fax Machines

GovConnection [email protected] Various parts, pieces, small equipment, memory, etc.

Whitlock Steve [email protected]

(713) 796-0700

All Audio-Visual Equipment

Micron 125 Printers

mailto:[email protected]





Technology Policies and Procedures

Computer Use Policy – Cy-Fair College

IntroductionNorth Harris Montgomery Community College District (NHMCCD) is dedicated to providing access to computing and network resources for educational and District related activities to its students, employees and other affiliated with the District. In addition, learning centers and libraries are used by members of the public in pursuit of scholarly inquiry and research. All users must comply with The District and Cy-Fair College policies and procedures.

ProcessNA

Procedures Maintaining an environment conducive to learning is a shared responsibility by everyone using these services. The following procedures are designed to establish a secured setting that will serve the educational and research needs of the students, faculty, staff, and community persons of Cy-Fair College:

All minors below the age of sixteen are not eligible users, unless in the custody and under the supervision of a parent or responsible adult. Minors sixteen and seventeen years of age are eligible users provided they are students and have written permission from a parent or guardian. Persons sixteen and seventeen years of age who are not students will be required to use computers with restricted access. If these computers are not available, the patron will be assigned to a computer that can be monitored by staff.

Displaying, accessing, or transmitting non-instructional related materials that is sexually explicit or culturally/racially offensive is prohibited. Persons who access this type of material on any of the College’s computers will be asked to immediately exit these sites. Anyone refusing to do so will be asked to leave the College.

Persons carrying out valid course related research that may be offensive to others must notify Learning Commons or lab personnel so that a suitable study location can be provided that will prevent unwanted and potential harassing viewing by other users and employees.

Many electronic materials are protected by copyright and may not be republished or rebroadcast without permission from the copyright holder. Persons must remain aware of this when reproducing materials from the Internet. Appropriate credit or citation must be given to materials that are allowed to be copied.

The College has a limited number of computers for research. Therefore, limited time use on the computers may be applied during high volume periods.

The hardware, software, and all settings on the computer are designed to provide optimum use for all users. Persons should not alter settings, download, or install software programs on the computers.

Rules NA

Guidelines NA

Compliance Persons who fail to comply with these procedures may lose privileges to use the College’s computers or other computer resources at NHMCCD and may be subject to discipline, including expulsion for students, termination for employees, and denial of facilities use privileges for members of the public. In the event that the misuse is also a violation of federal or state criminal laws, violators may be referred for prosecution.

Resources District Policy Manual Sections: AHB, DAC, DHE, EDD, FAC, and FLBB

Email Distribution Groups and Guidelines

GUIDELINESDistribution groups have been established for sending general messages to various segments of college employees. This provides a means for uniform information distribution to the various groups. At Cy-Fair College, the groups include four employee categories at Barker Cypress and four at Fairbanks plus two “all” categories. The groups are described below.

All members of a particular group may send to all other employees within their group (i.e., FT Faculty may send messages to all other FT Faculty via the Cy-Fair FT Faculty group).

Messages that are desired to be sent to one of the “all” categories should be forwarded to the appropriate supervisor in that group for review and distribution of the message. (For example, faculty should send their “all” message to their dean or vice president.)

Group messages should be for college business and functions only. When replying to group messages, please reply (or forward) to a specific person rather than the

entire group if at all possible. Use common sense when sending these type messages. Is it really necessary or can it be sent

to a smaller number of individuals? Emergency messages will generally be approved or distributed by the President, VPs, Director of

Police, or Director of College Relations. All groups will be maintained and regularly updated by the Help Desks at Barker Cypress and

Fairbanks.

EMPLOYEE DISTRIBUTION GROUPS Cy-Fair Employees (includes ALL [FT, PT, Adjunct, etc.] employees from both campuses) Cy-Fair Administrators (includes CONTRACT Administrators from both campuses) Cy-Fair Full-Time Faculty (includes ALL full-time faculty for both campuses) Cy-Fair Professional & Support Staff (includes ALL FT and PT non contract professional Cy-Fair Adjunct Faculty (includes ALL Adjunct faculty for both campuses) Cy-Fair BC Employees (includes ALL employees [FT, PT & Adjunct] for the Barker Cypress Campus) Cy-Fair BC Administrators (includes CONTRACT Administrators from Barker Cypress campus) Cy-Fair BC Full-Time Faculty (includes ALL full-time faculty for the Barker Cypress campus) Cy-Fair BC Professional & Support Staff (includes ALL FT and PT non contract professional staff and

support staff for Barker Cypress Campus) Cy-Fair BC Adjunct Faculty (includes ALL Adjunct faculty for Barker Cypress campus) Cy-Fair FB Employees (includes ALL [FT, PT, Adjunct, etc.] employees from Fairbanks Center) Cy-Fair FB Administrators (includes CONTRACT Administrators from Fairbanks Center) Cy-Fair FB Full-Time Faculty (includes ALL full-time faculty for Fairbanks Center) Cy-Fair FB Professional & Support Staff (includes ALL FT and PT non contract professional staff and

support staff for Fairbanks Center) Cy-Fair FB Adjunct Faculty (includes ALL Adjunct faculty for both campuses)

STUDENT DISTRIBUTION GROUPSComing Soon

Electronic Campus Announcements Procedures

We are pleased to announce that effective Monday, January 5, 2003, the Cy-Fair College television monitors and open lab computers will be available for campus wide announcements. The TV monitors are located in all the buildings throughout the campus and Open lab computer screens are in the LRNC and Tech buildings.

Announcements for Campus Televisions and Scrolling on Open Lab ComputersFollowing are guidelines for the use of these monitors:

1) The television monitors and open lab computers are intended for campus wide announcements/information pertaining to student clubs/organizations, faculty meetings, college wide assemblies, and other information pertaining to Cy-Fair College students, faculty and staff.

2) Requests should be made via e-mail to Ms. Andria Harms in the College Relations Department. Please include the information to be posted and the beginning and ending dates of the announcement in your e-mail.

3) Once this information is approved, the person/department will contact the Multi-Media Lab [email protected] (LRNC 209 ext 5229) to have the announcement assembled into a PowerPoint slide format. *see note*

4) Once the announcement is created by the Multi-media staff and proof read by the customer, the PowerPoint slides will be forwarded to the Technology Helpdesk [email protected] and be displayed on television monitors or computer screens starting at 7:00AM on the date specified to start and remove the announcement by the requestor.

5) Information displayed on monitors/screens will normally air for a two-week period starting on the day of the posting unless specified by the person/department.

* TV announcements Graphic StandardsA) Fonts must be “block style” typeface, 36 pt. or largerB) Maximum word count is 40C) Clip art should be used sparingly D) For readability purposes borders should not exceed 4 pt.

For additional information please contact the College Relations Department at extension 3969 or the Technology Department at extension 3948.

Information Technology Procedures

Software/Hardware ordering procedures If you are planning on purchasing software for campus use, please contact Doug Caesar, Manager of the IT Department. There are certain questions regarding compatibility, licensing, and permissions about which a representative from the IT Department will need to contact to the vendor. Because of the nature of our installation policies and network structure, we do ask to be a part of the purchasing decision in order to avoid future problems with the software.

Helpdesk Response Times The Helpdesk provides a centralized point of contact for responsive support and technical assistance through teamwork and a proactive approach to identifying and solving problems. The Helpdesk receives many calls each day. It is our goal to address your issue within 24 hours after your ticket was opened. Although this is the goal, it may not be possible to fix your issue within the 24 hour timeframe. Please be patient, our trained staff is hard at work on your issue. We will strive to exceed our customers' expectations in our ongoing pursuit of service and excellence.

Password resets • Reset Stargazer password – Users can do this themselves. If you do not remember your password you can click on "Reset my password" and follow the instructions. • Reset Campus Cruiser password – Call District Helpdesk• Reset Windows password – Call Cy-Fair Helpdesk • Reset email password – call District Helpdesk with SS# and date of birth• Reset eCampus password – Call District Helpdesk• Reset Colleague password –Call District Helpdesk

Obtaining classroom/Lab keys Faculty / Adjunct Faculty / Staff – CFC Facilities Department provides keys for locks; he can be reached at 281-290-3949. The Chief of Police provides key cards for computer lab classrooms; she can be reached at 281-290-3979. If you have not yet received your key or key card, please contact the Campus Police at 281-290-5911 to open your door.

New Employee Procedures All supervisors need to fill out an IT request form (on the G drive, under cy-fair, then supervisors, then IT request - G:\Cy-Fair\Supervisors\2 - IT Request) and turn it in to the IT helpdesk before a new employee arrives on campus. This will allow IT to get their phone and computer ready before their first day of employment. Before they can get their computer, they have to have email set up. They can do this by coming to the IT help desk and using our computer stations to set up their email account.

Software Policies Software purchased by NHMCCD for classroom use can only be loaded on NHMCCD computers. Software cannot be loaded on faculty and adjunct personal computers. It is required that faculty purchase a copy of the software themselves if it is needed for home computer use.

Cy-Fair College Assignable Classrooms Room Type Legend: C1 – Level 1 classroom C2 – Level 2 classroom

C3 – Level 3 classroom SR – Specialty Room Bldg Code Bldg. Desc Room Room Name Room Type Capacity

ART Center for the Arts 118 Welding Lab SR 18

ART Center for the Arts 203 Classroom C2 30




ART Center for the Arts 207 Classroom (art) C2 30

ART Center for the Arts 209 Classroom (music) C2 30







ART Center for the Arts 102 Recital Hall SR 90

ART Center for the Arts 103 Black Box SR 105

ART Center for the Arts 104 Band Studio SR 70

ART Center for the Arts 106 Choir Studio SR 50

ART Center for the Arts 108 Elec. Music Studio – MAC computers

SR 20

ART Center for the Arts 114 Photography Studio SR 20

ART Center for the Arts 115 Art Studio SR 18

ART Center for the Arts 116 Art Studio SR 18

ART Center for the Arts 117 Ceramics Studio SR 18

CENT College Center 114 Fitness Studio SR 50

CENT College Center 118 Dance Studio SR 40

HSC Health Science Center 125 Classroom C2 30





HSC Health Science Center 132 Radiology Suite SR 20

HSC Health Science Center 133 Sonography Suite SR 20
















HSC Health Science Center 126C Lvn Suite SR 20

HSC Health Science Center 126D Adn Suite SR 20

HSC Health Science Center 230 Biology Lab SR 24

HSC Health Science Center 231 A & P Lab SR 24



HSC Health Science Center 234 Physics Lab SR 24

HSC Health Science Center 237 Geology Lab SR 24

HSC Health Science Center 238 Chemistry Lab SR 28

HSC Health Science Center 239 Chemistry Lab SR 28

HSC Health Science Center 240 Microbiology Lab SR 24






HSC Health Science Center 105 Multipurpose Classroom

SR 30














HSC Health Science Center 120 Computer Classroom C2 25

HSC Health Science Center 121 Computer Classroom C2 25



LRNC Learning Commons 203 Language Lab C2 32

LRNC Learning Commons 205 Classroom C2 30

LRNC Learning Commons 210 Computer Classroom C2 28

LRNC Learning Commons 212 Computer Classroom C2 28

TECH Technology Center 101 Learning Studio SR 24

TECH Technology Center 102 Learning Studio SR 55

TECH Technology Center 103 Itv Studio SR 30

TECH Technology Center 105 Video Production SR 20

Studio – MAC computers

TECH Technology Center 110 Computer Classroom - High-End

SR 28

TECH Technology Center 111 Classroom C2 30



TECH Technology Center 114 Computer Classroom - G I S

SR 28

TECH Technology Center 115 Computer Classroom - A+

SR 16

TECH Technology Center 116 Computer Classroom - Autocad

SR 14

TECH Technology Center 117 Computer Classroom - High-End

SR 24

TECH Technology Center 118 Drafting Lab SR 12

TECH Technology Center 119 Electronics Lab SR 20

TECH Technology Center 121 Computer Classroom - Cisco

SR 24

TECH Technology Center 122 Computer Classroom - Cisco

SR 24

TECH Technology Center 124 Advanced Technology Suite

SR 30

TECH Technology Center 201 Computer Classroom C2 28








TECH Technology Center 209 Computer Classroom - Mac

C2 28

TECH Technology Center 210 Computer Classroom - Mac

C2 28











TECH Technology Center 104A Computer Classroom C2 28

TECH Technology Center 104B Computer Classroom C2 28

Cy-Fair College Technology Plan - 2003-2005 · Web viewCy-Fair College Technology Plan 2005 - 2006...

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