CWLEP Programme Delivery Board 12 March 2021, 10:00 …

CWLEP Programme Delivery Board 12 March 2021, 10:00-11:30

Location: Zoom Conference Call

1. Welcome, Introductions & Apologies

Chair

2. Declarations of Interest Chair

3. Minutes and Decision Note – 14 January 2021

Paper Chair

4. CWLEP Programme Delivery Board Paper – Local Growth Fund Report

Paper Ria Jones

5. CWLEP Programme Delivery Board Paper – Getting Building Fund Report

Paper Ria Jones

6. 2019 -2020 CWLGF Annual Evaluation and Recommendations

Paper Ria Jones

7. Annual Performance Review Update

Verbal Paula Deas

8. PDB Forward Planner Paper to note Ria Jones

9. Any Other Business - End of Local Growth Fund paper for CWLEP Board

Verbal

Chair

Ria Jones

Contact for Meeting: [email protected] Membership: Nick Abell (Chair), Zamurad Hussain, Tony Minhas, Sarah Windrum Invited: Martin Yardley; Paula Deas; Iain Patrick; Kate Hughes; David Ayton-Hill; Stephen Weir (covering for Andy Williams); Barry Hastie; Michelle Nutt; Aaron Toussaint; Ria Jones; Olu Adedimeji Additional Attendees: None

mailto:[email protected]

CWLEP Programme Delivery Board 12 March 2021 Agenda Item 4 Title: Capital Programmes Report: Local Growth Fund 1 Purpose of Paper

1.1 This paper outlines the position of Local Growth Funded projects at the beginning of March 2021 following the receipt of the 2020/21 Quarter 3 Claims. This will be the final Programme Delivery Board paper before the financial claim period for the Coventry and Warwickshire Local Growth Fund Programme ends on 31st March 2021.

1.2 This paper deals with projects that are rated RED, AMBER or those with significant updates since the last Programme Delivery Board meeting and gives an overview of the programme over the last three months for the Board to consider.

2 Summary of Local Growth Fund Projects

2.1 Out of the 41 Growth Deal projects 3 are rated AMBER and 38 are rated GREEN. Table 1 gives an overview of the projects for consideration by the March Programme Delivery Board.

Table 1 – Projects for Consideration at Programme Delivery Board (with RAG ratings)

Risk Rating Project Total LGF

Contribution

LGF remaining

Comments

AMBER Transforming

Nuneaton £7.5m £1.122m Update in Section 4.1

AMBER

Commonwealth

Games Leamington

Spa

£1.9m £0.592m Update in Section 4.2

AMBER Ricoh Arena Renewal £0.318m £0.070m Update in Section 4.3

GREEN Friargate and City

Centre Connectivity £11.8m £0m Update in Section 4.4

GREEN A452 Europa Way £3.6m £0m Update in Section 4.5

Projects for Consideration Total

£25.118m £1.767m

http://www.cwlep.com/

3 Growth Deal Programme Finances

3.1 Finances

3.1.1 The financial profile detailed within Table 2 outlines the actual spend in Quarters 1 - 3 and the forecasts for the remaining quarter 4 for the LGF programme in the financial year 2020/2021.

3.1.2 The total defrayal in Q3 is £5,675,103.05 which was against the Q3 forecast of £5,561,423.77 reported at the PDB in January. The expenditure profile for the LGF programme in 2020/21 is shown in Appendix 1.

3.1.3 As of 12 March 2021, there is £1,767,198.56 of Local Growth Funding remaining to be spent by the end of the programme in March 2021. This is on target to be defrayed by Transforming Nuneaton, 2022 Commonwealth Games Royal Leamington Spa and the Ricoh Arena Renewal projects. The table below details the spend schedule for each quarter remaining in the programme.

Table 2 – Local Growth Funding Spend Schedule

2020/2021

Quarter 1

ACTUAL (£)

Quarter 2

ACTUAL (£)

Quarter 3

ACTUAL (£)

Quarter 4

FORECAST (£)

4,649,430.79 4,241,805.49 5,675,103.05 1,767,198.56

3.1.4 A full summary of all the Growth Deal projects and resource switch is provided in Appendix 2.

4 Projects for Consideration

4.1 Transforming Nuneaton AMBER

4.1.1 Since the update at the January 2021 meeting, progress has been made in the following key areas of the programme:

• Future High Street Fund: Progressing the requirements of MHCLG following the provisional offer of funding from the Future High Street Fund; outcome expected by the end of March 2021.

• Work has started onsite in the Art Deco co-op building, funded through the Getting Building Fund, which is very positive and demonstrates progress ‘on the ground’, this is the second phase of improvement works taking place on Queens Road with work in the Queens Chambers (22 Queens Road) in progress (funded through the Towns Fund advance payment).

4.1.2 The transport infrastructure elements are the scheme are progressing. Following WCC’s approval of CIF monies the full project team for the Transforming Nuneaton Highway projects, including Ring Road Highway improvements is now in place and a full review of all schemes


has been undertaken; this includes a review of all proposed designs, review of land requirements, review of modelling and assumptions, commissioned and or completed survey work of the ring road. Land assembly negotiations have started alongside planning discussions. First scheme to be delivered will be Wheat Street junction in 2023 to support the Vicarage Street Development Site.

4.1.3 Work has been commissioned to design the re-introduction of buses into the town centre including the new super bus stops, more central routes and links with shops, and the needs and requirements of a bus station for the future.

4.1.4 Initial work has been concluded for the design of a new access into the station from the north, the next piece has been commissioned and will inform the business case for the Northern Access to Nuneaton Train Station.

4.1.5 With the approval of funding for a new Library and Business Centre as the key anchor for the Vicarage Street Development site work has been progressing on the most appropriate way to develop the wider site (masterplan, high level appraisal, soft market testing, Homes England re key worker housing).

4.1.6 Design and Major Projects (WCC) who are commissioned to deliver the library and Business Centre building are now working with the professional team from Mace Ltd to complete detailed design and planning; a new programme delivery plan is being developed based on likely timescales for gaining vacant possession of the site. Progress is being made on gaining vacant possession of key buildings on the Vicarage Street site.

4.1.7 WCC and CPT have been liaising regularly to confirm the project is on track to claim the remaining £1.1m of their LGF grant in Q4.

4.1.8 The MOU between WCC and Nuneaton and Bedworth Borough Council (NBBC) has been agreed to enable WCC to claim c. £500k of defrayal evidence for the Transforming Nuneaton project originally defrayed by NBBC. This will be included in the Q4 claim.

4.1.9 WCC will also utilise spend from another LGF funded project, Europa Way, to ensure full defrayal of the LGF Grant. This approach utilises the freedoms and flexibilities that are granted by BEIS for the LGF programme. As per the PDB request Dave Ayton-Hill, Assistant Director for Communities, has submitted a letter to Nick Abell and PDB members to confirm WCC’s approach with the resource switch and commitment to reallocate funds to the Transforming Nuneaton project in 21/22.

4.1.10 The remaining LGF grant will be utilised via spend from WCC on project costs such as consultancy fees.

4.2 2022 Commonwealth Games Royal Leamington Spa AMBER

4.2.1 Delivery of the Commonwealth Games project at Royal Leamington Spa is currently progressing as planned in Q4. Expenditure in this quarter is currently on track to achieve the final quarterly financial forecast and officers have commenced work on the relevant Q4 claim


documents.

4.2.2 Several significant improvement projects within the programme are now approaching completion and sizable invoices for these works are being finalised in addition to others that have already been received and paid.

4.2.3 Work on the improvements of the Victoria Park Bowling Greens is progressing well. All Greens have now been levelled and sown and are developing to the satisfaction of the independent assessors appointed by Warwick District Council.

4.2.4 The refurbishment of the interiors and exteriors of the Victoria Park Bowls Pavilion and

Clubhouse are nearing completion and are scheduled to be completed and fully invoiced by the end of March 2021. The upgraded PA system for the Victoria Park Bowling Greens will be installed upon completion of the clubhouse refurbishments.

4.2.5 Most of the planned public realm improvements in Victoria Park, York Walk and the Riverside

Walk, have been completed or are due for completion before the end of March 2021. All planned tree works, fencing works and footpath works have been undertaken.

4.2.6 Upgrading of the Beauchamp Square tennis courts in Leamington will be completed

imminently with the final surface treatment due to be laid in March. 4.2.7 The sustainable travel initiative – Choose How You Move in Warwick District – launched in

January. Due to COVID-19 restrictions limiting benefits for businesses, the campaign is currently focusing the public messaging on the health and wellbeing benefits of partaking and the opportunity to support charitable causes. With the recently published roadmap out of lockdown, engagement with retailers is taking place to encourage more small businesses to sign-up to the scheme. Publicity and communications will follow once businesses on the high street begin reopening, using the scheme to support high street recovery.

4.2.8 The planned project to support the establishment of EV taxis in Leamington Spa is has been

unavoidably compromised by the pandemic restrictions. A planned study of taxi habits has been unachievable to date, and alternative relevant green travel initiatives are now being considered to redirect the allocated budget. Further details on this will be reported as part of the Quarter 4 claim.

4.2.9 Survey works for the planned improvements of Leamington Spa Station Forecourt and

Underpass are being concluded. The preliminary design for the station forecourt has been submitted to Network Rail and the preliminary design for the station underpass is due to be completed and submitted to Network Rail by early April.

4.2.10 Warwick District Council officers are continuing to work closely with Warwickshire County

Council and Network Rail to complete the approval process for the works and prepare for the award of the design and build contract for the project. This is scheduled to be concluded in the first quarter of the new financial year, with construction currently estimated to be completed by April 2022.


4.2.11 The contract for the design and installation of a new bespoke wayfinding scheme in Royal Leamington Spa has been awarded to Whybrow Pedrola. Design work on the planned wayfinding improvements is making excellent progress and stakeholder groups have been consulted on the initial design. The intention is for the new wayfinding signage and markers to be installed in the town in Autumn 2021.

4.3 Ricoh Arena Renewal AMBER

4.3.1 The Ricoh Arena Renewal project claimed £249k in Q3. This was £70k down on the forecast Q3 target. This was due to slight delays with construction and ordering of materials, predominantly linked with issues related to the pandemic and the extended period of signing the LGF and GBF funding contracts.

4.3.2 The Ricoh Arena Renewal project is submitting monthly claims and has already submitted defrayal evidence for over £70k in January 2021. Therefore, we will report that the LGF allocation for the project is complete as part of the May PDB report which will cover the Q4 20/21 claim period.

4.3.3 A progress update on the Ricoh Arena Renewal project is included in the Capital Programme Report for the Getting Building Fund.

4.4 Friargate and City Centre Connectivity / Coventry Station Masterplan GREEN

4.4.1 Works continue to progress well at the railway station. Key milestones achieved to date during Q4 include commencement of the car park and station building cladding which is now heading towards 50% complete, commencement of laying of granite on the boulevard and opening of the new taxi loop and Western link road.

4.4.2 The project has successfully installed further sections of the footbridge, canopies and staircase on platform 1, however adverse weather has meant the cancellation of four consecutive weekends of crane lifts which has put this part of the project into delay. Mitigation options are being explored to put the programme back on schedule.

4.4.3 There has also been a delay to the substation works due to issues related to Western Power

Distribution and design. These issues have been addressed and a date is scheduled for Western Power Distribution to complete the final works to allow power switchover.

4.4.4 The impact of the combined effects of the national lockdown and Brexit on the project are

also becoming apparent. Construction works are continuing as usual, with business continuity and health and safety plans being continually reviewed to ensure adherence with the latest guidelines. There have been several project team members and subcontractors who have contracted COVID-19 which has created some resourcing challenges. There are also some significant costs as a result of COVID-19 mitigation safety measures including additional cabins and cleaning staff which were not considered in initial budgets. These costs are currently being discussed with the contractor. In term of the effect of Brexit, there have been some supply chain issues for materials coming from the EU such as lifts and associated parts. The contractor is working with the supply chain to understand any adverse impacts and reviewing


mitigation options. These actions are proving effective as some materials have now been received.

4.4.5 Public Realm works in the Upper Precinct are continuing well. There have been some recent

programme challenges due to delays in receiving material related to Brexit and resource challenges due to the impact of COVID-19. The latest reports, however, allow for completion in May 2021. The Ernest Jones demolition starts on March 8th and will be completed by the end of March with the paving reinstated in April. The fountain works continue at pace and the repurposing of the current fountain is on track to be completed in April.

4.4.6 Project outputs are currently being reviewed. There will be some changes in terms of when outputs are forecast to be realised and there will be some changes to outputs related to jobs and commercial space due to changes in the short to medium term development plans for the city. This is partly as a result of COVID-19, which has compounded pre-COVID struggles being experienced by the high street, particularly in relation to retail. These changes have been discussed with the Capital Programmes Team and an output extension agreement is being drafted to capture the current position on outputs.

4.5 A452 Europa Way GREEN

4.5.1 S278-4 Catesby, is well under way, and on target to complete end of March/ early April.

Following this will be S278-3A, the Vistry / L&Q Gallows Hill scheme, with a nine-month construction period.

4.5.2 The first WCC scheme to be on site is still forecast to be WCC-3, which has been rescheduled to commence on site in September 2022, due to the Commonwealth Games now taking the cycle road race through the proposed scheme.

4.5.3 The planning application for the hoardings has now been validated, so permission is expected to be received in approximately 8 weeks, by late April. Once permission is received the hoardings will be installed.

4.5.4 Regarding the resource switch with Transforming Nuneaton, it is not yet known as to how much will be required, but there is evidence to cover up to £820K of spend, should this be necessary.

5 Growing Places

5.1 Growing Places Funds

5.1.1 The Growing Places Fund has no unallocated monies.

5.2 2022 Commonwealth Games Royal Leamington Spa Advanced Payment


5.2.1 Out of an allocation of £200k Warwick District Council have a further £139,732 to claim from the Growing Places Fund in 20/21. This is on track to be claimed in Q4 20/21. Please refer to project update in section 4.2.

5.3 Ricoh Arena Renewal

5.3.1 As agreed at the PDB meeting in July 2020 a total of £1.095m of Growing Places funds was allocated to the Ricoh Arena Renewal project.

5.3.2 The project is due to claim this allocation in Q4 20/21. The Ricoh Arena Renewal project is submitting monthly claims and has already submitted defrayal evidence for £232k in January 2021 as part of their draw down of the Growing Places Fund. Therefore, we will further report the Growing Places allocation for the project as part of the May PDB report where will report actual figures for the Q4 20/21 claim period.

5.3.3 Following completion of the draw down of the Growing Places Fund the project will begin to claim the Getting Building Fund grant allocation.

5.3.4 A full update on the Ricoh Arena Renewal project is included in the Capital Programme Report for the Getting Building Fund.

6 Local Growth Fund Programme Outputs

6.1 During the weekly meetings between CWLEP, BEIS and GDPT it has been discussed that the overall programme of outputs for CWLGF will likely to be subject to delays. BEIS have confirmed the GDPT should work proactively and show flexibility with projects around outputs. The priority is to support projects to defray remaining funding where appropriate.

6.2 Since the PDB meeting in January 2021, further output extensions have been agreed with LGF projects. The extensions that have been agreed since the last PDB meeting are as follows:

6.2.1 GD08 – Duplex Investment Fund – Outputs to be monitored until March 2024.

7 Publicity – Local Growth Fund

7.1 Station Masterplan - Western Link Road

7.1.1 Innovative paving has been installed in Coventry City Centre for the first time to help blind and visually impaired pedestrians safely cross a new road. Crossing points on a new two-way road between Westminster Road and the slip road at J6 at the ring road will feature the Tac-Grid system which has an embedded live beacon within the tactile paving. The road opened on Monday 1 March and was funded via the Local Growth Fund allocation to the Station Masterplan project.


7.1.2 The work for the new road, the slip road, Grosvenor Road, and most of Westminster Road has required approximately 2,800m3 of earthworks, 150m of new kerbs and drainage improvements, and new footway and carriageway surfacing that cover the equivalent of 17 tennis courts. The new two-way road has been created to support the development of the western side of the Friargate Masterplan to provide better connectivity to the residential and commercial development.

7.1.3 Nick Abell, chair of the CWLEP, added: “It is great that the funding has been able to pave the wat for the new Western Link Road which will help to alleviate congestion at a busy location in Coventry city centre. All these improvements to the city’s infrastructure will help to bring significant economic, social and environmental benefits to Coventry which is particularly important as we head towards UK City of Culture and the Birmingham 2022 Commonwealth Games.”

7.2 Ricoh Arena – Commonwealth Games Improvements

7.2.1 As part of the CWLEP funding supporting the development of a new pavilion and launch of a Commonwealth Convention Centre at Ricoh Arena a state-of-the-art sports bar is set to open its doors at Ricoh Arena later this year. The new bar will cater for up to 160 covers at a time. Work is already underway on the sports bar which is set to open in the spring.

7.2.2 Ricoh Arena’s catering partner, Delaware North, is funding a significant portion of the seven-figure investment in the sports bar, alongside the investment from CWLEP which includes an allocation of funding as part of the Local Growth Fund, Getting Building Fund, and the Growing Places Fund.

7.2.3 Sarah Windrum, Board director at the CWLEP, said: “This is an investment that will further enhance the appeal of one of the region’s key assets for many years to come and it is part of the LEP helping to fund improvements at the venue to support their hosting of the Commonwealth Games. It is an exciting addition to the Ricoh Arena and it is great that construction of the new sports bar is well underway. As the lockdown restrictions slowly ease, this will give sports fans the opportunity to meet in a socially distanced way and enjoy their favourite live action with friends and family as the region gears up for a golden period of sport, including the Birmingham 2022 Commonwealth Games.”

7.3 2022 Commonwealth Games Royal Leamington Spa

7.3.1 Preparations are now underway to create a comprehensive Wayfinding scheme for visitors and tourists to Royal Leamington Spa. This is a key part of an investment programme ahead of the Birmingham 2022 Commonwealth Games Lawn Bowls and Para Bowls competitions, taking place in Victoria Park, supported by CWLEP via the Local Growth Fund.


7.3.2 In the coming months the Council’s chosen contractor; wayfinding specialists Whybrow Pedrola will be working with local stakeholders to gain an understanding of how pedestrians and cyclists currently navigate the town. They will then progress to put in place a new scheme alongside their signage partner Blaze Signs Ltd.

7.3.3 Nick Abell, chair of the CWLEP, said: “This will help visitors from across the world navigate their way through Royal Leamington Spa and enjoy the culture and history of the area as well as boost the local economy. By walking and cycling rather than using motorised transport, it will help to reduce carbon emissions so there will be further benefits for the wider community.”

7.4 Station Masterplan - Cladding work begins at Coventry Station

7.4.1 Work has begun to install the cladding at the redevelopment of the Coventry Railway Station. Three contractors are carrying out the latest phase at the landmark building which is due to be completed this spring.

7.4.2 Buckingham Group Contracting Ltd is installing 7,200 sqm of grey and red cladding at the purpose-built station building. EHS is adding cladding around the lift stairwells which will involve cladding panels interlocking with one another and being fixed to cladding rails that run along the lifts. The construction will commence from the ground level and go up to the eighth floor.

7.4.3 Millers Fabrication has been appointed to erect the steel frame and, as part of their contracted works, they will also install the feature cladding around the new station building and multi-storey car-park.The cladding panels will be installed with a small spider crane, which has been designed to be situated on the top floor of the car-park.

7.4.4 Tony Minhas, a board director at the CWLEP, said this was the latest visible sign in the major redevelopment of a significant gateway to the city. He said: “The start of the work on the façade is another major milestone in creating a landmark building which we can all be proud of. It was great to see the cladding work get underway and the project is certainly gathering momentum as we head towards the opening of the new-look Coventry Railway Station later this year. The finished result is certain to give a bright, positive welcome to the thousands of visitors who will be arriving in Coventry throughout UK City of Culture and the Birmingham 2022 Commonwealth Games as well as boost the local economy.”


8 Recommendations 8.1 The Programme Delivery Board is asked to note the updates from all the LGF project included

in the report (Sections 4.1 – Section 4.5) 8.2 The PDB is asked to note the update on the Growing Places Fund (Section 5) 8.3 The PDB is asked to note the updates and progress regarding Growth Deal Programme Outputs

(Section 6) 8.4 The PDB is asked to note the summary of the latest LGF publicity (Section 7)


Appendix 1 – LGF Quarterly Summary – Q3 2020/21

RAG GD Ref Project Name

C

o

l

u

m

n

Q3

Forecast Q3 Actual

Q3

Variance

C

o

l

u

m

n

Q1

Actual

Q2

Actual

Q3

Actual

Q4

Forecast

20/21

Current

Forecast

C

o

l

u

m

n

20/21

Forecast

as per last

Board

20/21

Variance

A GD37 Transforming Nuneaton 0.096 0.096 0.000 0.135 1.827 0.096 1.122 3.180 3.180 -

A GD40 Commonwealth Games 0.534 0.648 0.1137 0.069 0.288 0.648 0.593 1.598 1.598 -

A GD46 Ricoh Arena Renewal 0.319 0.319 - - - 0.249 0.070 0.319 0.319 0.000

G GD34Friargate and City Centre

Connectivity 3.773 3.773 - 0.154 0.954 3.773 - 4.881 4.881 -

G GD14 A46 N-S Corridor (Stanks) 0.646 0.646 - 0.699 0.862 0.646 - 2.207 2.207 -

G GD36 A452 Europa Way Corridor 0.140 0.140 - 2.594 0.221 0.140 - 2.956 2.956 -

G GD45City of Culture Public Realm -

Leisure Quarter- - - 0.625 0.036 - - 0.661 0.661 -

G GD38 AME Expansion - - - - - - - - - -

G GD19 Coventry Station Masterplan - - - - - - - - - -

G GD08 Duplex Investment Fund - - - - - - - - - -

G GD43RSC Costume Workshop

Redevelopment- - - - - - - - - -

G GD44 Shakespeare's Henley Street - - - - - - - - - -

G GD42 City of Culture 2021 - - - 0.320 - - - 0.320 0.320 -

G GD32 Warwick Arts Centre 20:20 - - - - - - - - - -

G GD31 CSW Broadband - - - - - - - - - -

G GD39WMG Degree Apprenticeship

Centre- - - - - - - - - -

G GD25 GDPT 0.053 0.053 - 0.053 0.053 0.053 0.053 0.211 0.211 -

Total: 5.561 5.675 0.114 4.649 4.242 5.675 1.767 16.334 16.334 -

GD34 Q3 allocation is spent by GD19 as a result of the agreed resource switch

2020/21


Appendix 2 – Growth Deal Annual Summary 2015-2021

RAG GD Ref Project Name 15/16 16/17 17/18 18/19 19/20 20/21Project

Total

C

o

l

u

m

Budget Variance

G GD01 Advice Centre 0.077 - - - - - 0.077 0.077 -

G GD04 Venture House 0.450 - - - - - 0.450 0.450 -

G GD05 Coventry A45 Corridor - - - 0.950 - - 0.950 0.950 -

G GD06 R&D Steel - 0.150 0.484 0.366 - - 1.000 1.000 -

G GD08 Duplex Fund - - - - 1.300 - 1.300 1.300 -

G GD09 Trident 1.300 - - - - - 1.300 1.300 -

G GD11 Coton Arches - 0.146 0.148 1.705 - - 2.000 2.000 -

G GD12 Very Light Rail - 0.036 0.813 1.611 - - 2.460 2.460 -

G GD13 Dynamic Routing 0.139 1.217 1.133 - - - 2.489 2.489 -

G GD14 A46 N-S Corridor (Stanks) - 0.326 0.234 0.133 1.200 2.207 4.100 4.100 -

G GD15 Kenilworth Station 3.176 0.314 - - - - 3.490 3.490 -

G GD16 City Centre Access 5.000 - - - - - 5.000 5.000 -

G GD17 National Transport Design Centre 2.020 4.122 0.849 - - - 6.991 6.991 -

G GD19 Coventry Station Masterplan 4.900 2.965 3.226 6.657 9.762 - 27.510 27.510 -

G GD21 Construction Centre Expansion - 0.239 - - - - 0.239 0.239 -

G GD22 Warks College STEM - 0.160 - - - - 0.160 0.160 -

G GD23 City College STEM Phase 1 - 0.220 - - - - 0.220 0.220 -

G GD24 WMG Academy Pre-Dev - 0.462 0.308 - - - 0.770 0.770 -

G GD25 GDPT - 0.018 0.080 0.095 0.215 0.211 0.619 0.619 -

G GD31 CSW Broadband - - - 0.131 0.869 - 1.000 1.000 -

G GD32 Warwick Arts Centre 20:20 - - - 1.096 0.904 - 2.000 2.000 -

G GD33 Rugby CTIC - - 0.083 - - - 0.083 0.083 -

G GD34 Friargate and City Centre Connectivity - - 0.349 0.968 5.601 4.881 11.800 11.800 -

G GD36 A452 Europa Way Corridor - - - 0.026 0.618 2.956 3.600 3.600 -

A GD37 Transforming Nuneaton - - - 0.154 4.167 3.180 7.500 7.500 -

G GD38 AME Expansion - - - 1.000 - - 1.000 1.000 -

G GD39 WMG Degree Apprenticeship Centre - - - 5.957 4.043 - 10.000 10.000 -

A GD40 Commonwealth Games - - - - - 1.598 1.598 1.598 -

G GD41 Unallocated Funds - - - - - - - - -

G GD42 City of Culture 2021 - - - 0.133 1.947 0.320 2.400 2.400 -

G GD43 RSC Costume Workshop Redevelopment - - - - 1.000 - 1.000 1.000 -

G GD44 Shakespeare's Henley Street - - - - 0.462 - 0.462 0.462 -

G GD45 City of Culture Public Realm - Leisure Quarter - - - 0.299 1.610 0.661 2.570 2.570 -

A GD46 Ricoh Arena Renewal - - - - - 0.319 0.319 0.319 -

G ULS03 Cathedral Lanes Phase 2 - 0.320 0.401 0.278 - - 0.999 0.999 -

G ULS04 A45/Leamington Road junction - 0.013 0.737 - - - 0.750 0.750 -

G ULS05 City Centre Public Realm Phase 4 - 0.329 0.394 0.193 - - 0.916 0.916 -

G ULS06A46 Expressway (M6 to M40) – A46 Link

Road Phase 1- 0.287 0.213 - - - 0.500 0.500 -

G ULS07 B4100 Dual Carriageway (M40 J12) - 0.500 - - - - 0.500 0.500 -

G ULS09Getting West Nuneaton Moving: Bermuda

Connection- - 1.000 - - - 1.000 1.000 -

G ULS10 Unlocking Nuneaton Town Centre - - 0.096 0.020 - - 0.115 0.115 -

G ULS11 A46 Development Consultancy 0.208 - - - - - 0.208 0.208 -

SUB TOTAL 17.270 11.824 10.547 21.772 33.697 16.334 111.445 111.445 -

Resource Switch -0.090 11.682 12.576 -6.913 -25.483 8.228 0.000

GRAND TOTAL 17.180 23.507 23.123 14.859 8.215 24.561 111.445


Appendix 3 – Growth Deal Programme Outputs

ACHIEVED AGAINST TARGET TO DATE

ACHIEVED TO DATE AGAINST PROGRAMME TOTAL

BEIS TARGETS 2015-2021

115% 60% 140% 93% 16%

63% 47% 25% 93% 14%

3400 Houses 7500 Jobs + Apprenticeships

4,402 Houses Completed against

6,957

3,006 Jobs + Apprenticeships

against 6,461

3,280 Indirect Jobs against 13,328

5,659.7 m2 New Skill Space against 6,013 m2

150,042 m2

Commercial Space against 1,062,507 m2

4,402 Houses Completed against

3,827

3,006 Jobs + Apprenticeships

against 5,038

3,280 Indirect Jobs against 2,335

5,659.7 m2 New Skill Space against 6,013

m2

150,042 m2

Commercial Space against 965,189 m2

CWLEP Programme Delivery Board 12 March 2021 Agenda Item 5 Title: Capital Programmes Report: Getting Building Fund 1. Purpose of Paper 1.1 This paper outlines the position of projects funded through the Getting Building Fund

(GBF). GBF Projects are currently undergoing contracting and discussion around the grant aid agreements. Updates on the contracting process are provided below. A risk rating of RED, AMBER or GREEN has been assigned to each project and progress updates for all projects are presented for the Board to consider.

2. Getting Building Fund (GBF) 2.1 On 10 June 2020, the Secretary of State for Housing, Communities and Local

Government wrote to LEPs across the UK, requesting lists of “shovel-ready” capital projects that can be delivered within 18 month and that could use departmental funds to support the recovery of the UK after COVID-19. Potential projects were to meet two overarching objectives; driving up economic growth and supporting green recovery.

3. GBF Programme Status 3.1 The Capital Programmes Team continue to make progress finalising the contracts

between Coventry City Council as the accountable body and the project teams. Table 1 below shows the contracting status of all the GBF projects. The RAG ratings indicate how close the contract for the project is to being agreed with the project team.

Table 1 – Status of Getting Building Fund Projects (with RAG ratings)

Risk

Rating Project

Total GBF Contribution

Comments

RED Stratford-upon-Avon

Riverside Green Corridor

£1.5m Update and re-profile request in Section 5.1

RED Caldecott Square, Rugby £2m

Update and re-profile request in Section 5.2

Meetings have been held between CPT and the Project Manager. Contract currently with Project’s legal team, expect completion in January.

GREEN

Completing the Cultural

Capital

£6.09m Update and re-profile request in section 5.3

Letter of agreement signed by both parties.

GREEN

Commonwealth Economic

Legacy at Ricoh Arena

£3.86m Update and re-profile request in section 5.4

Contract signed by both parties

GREEN

North Warwickshire and

Nuneaton Arts Challenge

Fund

£194k



GREEN Warwickshire Cycle Links

Project £1.9m



GREEN Holly Walk Digital Creative

Office Space £500k



GREEN

VLR £1.76m Update and re-profile request in Section 5.8


GREEN Stratford-Upon-Avon College

£760k



GREEN Catalyst Nuneaton Town Centre

£895k Update in Section 5.10


GREEN Warwickshire Green Recovery Project

£350k Update and re-profile request in Section 5.11


4 Getting Building Fund Programme Finances

4.1 Finances

4.1.1 The total defrayal in Q3 is £48,994 for the Warwickshire GBF projects. The total for Coventry projects is £880,650. The expenditure profile for the GBF programme up until 31 March 2022 is shown in Appendix 1.

4.1.2 As of 12 March 2021, there is £18,895,356 of Getting Building Funding remaining to be spent by the end of the programme in March 2022. Table 2 below details the spend schedule for each quarter remaining in the programme

Table 2 – Local Growth Funding Spend Schedule

Getting Building Fund Programme

20/21 Quarter 4

FORECAST (£)

21/22 Quarter 1

FORECAST (£)

21/22 Quarter 2

FORECAST (£)

21/22 Quarter 3

FORECAST (£)

21/22 Quarter 4

FORECAST (£)

3,548,820.98 7,414,596.66 3,424,125.01 3,632,914.00 874,899.36

4.1.3 The data returns for MHCLG are submitted separately for the two strands of the GBF programme. The CPT is returning the Warwickshire data to MHCLG directly. This was submitted ahead of the 26 February deadline.

4.1.4 The data return for the Coventry projects is to the WMCA, the accountable body for the West Midlands allocation. This was submitted on 11 February by the CPT.

4.2 Freedoms and Flexibilities

4.2.1 As detailed in the project updates in Section 5 most GBF projects are requesting to slip funding into the next financial year. The delay in contracting, impact of the pandemic and expected slippage in capital programmes have contributed to these changes.

4.2.2 As part of both funding contracts with MHCLG and WMCA, all grant funding should be expended within the financial year it was granted to the accountable body. CWLEP and the accountable body can use freedoms and flexibilities to demonstrate spend in year. Using the existing Capital project portfolio, funded directly by the accountable body, the use of freedoms and flexibilities will be applied against any

outstanding balance of grant funding at the end of Q4 for both the Warwickshire and Coventry GBF projects.

4.2.3 This will be shown as a resource swap on the PDB report from May onwards and declared in the WMCA and MHCLG reporting. The accounting for the grant funding against the allocations for each project is then rectified as spend occurs in 2021/22.

5 Projects for Consideration

Below are the projects with updates for the Programme Delivery Board to consider:

5.1 Stratford-upon-Avon Riverside Green Corridor RED

5.1.1 It was established early in the project that a public engagement exercise was required for the proposals and then needed to be maintained throughout the project. The consultation closed on 31 January and public engagement feedback is currently being analysed thoroughly by Stratford District Council (SDC)

5.1.2 It has been established that several the sub-projects within the overall Masterplan would require planning consent, however much could be carried out without. The detail of any planning consents will be monitored by the CPT in monthly meetings.

5.1.3 Ecology and Biodiversity was a significant priority for the scheme and therefore specialists have been engaged to support the project.

5.1.4 The adventure playground on the Stratford-upon-Avon Recreation Ground has been

designed and construction works have commenced. This will be completed and open before end of financial year 2020/21.

5.1.5 Tree works have commenced on the Recreation ground to open and define public space. The installation of safety buoys along the riverside has commenced.

5.1.6 Design and pricing for the children's cycle training track is heading towards the procurement stage to be completed by mid-March.

5.1.7 Consultation and project design dialogue channels are in place and operating with

key stakeholders: The Environment Agency, Severn Trent Water, the Wildlife Trust, Canals and River Trust and Warwickshire County Council Highways.

5.1.8 The project programme remains on target and deliverable against spend, however

early cashflow for 2021/22 needs realignment. Due to the delays with the completion and analysis of the public consultation and the GBF contracting process, the project team is requesting the following re-profile to the expenditure schedule:

Table 3: Stratford-upon-Avon Riverside Re-profile

2020/21 Q2-Q3 (£)

2020/21 Q4 Forecast (£)

2021/22 Q1 Forecast (£)

2021/22 Q2 Forecast (£)

2021/22 Q3 Forecast (£)

2021/22 Q4 Forecast (£)

Project Total

Funding profile as per grant award

100,000 300,000 300,000 400,000 300,000 100,000 1,500,000

Position at March 2021

16,045.50 100,000 348,954.50 400,000 400,000 235,000 1,500,000

Variance -83,954.50 -200,000 +48,954.50 0 +100,000 +135,000 0

5.1.9 The key milestones for the project are as follows:

Table 4: Riverside Green Corridor - Milestones

Activity Start Date Finish Date

Completion Status

Plan of early intervention projects

21 October 2020

14 December 2021

Completed

Public and Stakeholder consultation

1 November 2020

31 January 2021

In Progress

Appoint Contractors for early intervention projects

6 January 2021

TBC In Progress

Early works on site 25 January 2021

14 April 2021

In Progress

Planning and WCC Highways Approval Period

1 February 2021

14 April 2021

In Progress

Appointment of Main Contractors

31 March 2021

TBC Not Started

Commencement Main Works 14 April 2021

TBC Not Started

Completion of all construction works

19 October 2021

TBC Not Started

Fully operational site 19 November 2021

TBC Not Started

5.2 Caldecott Square, Rugby RED

5.2.1 Rugby Borough Council is in process of agreeing the grant conditions to formalise the

development agreement and shareholders agreement with the development partner, Caldecott Square Development Ltd. Final agreements will be in place on 17th March 2021, upon confirmation from full council.

5.2.2 Caldecott Square Development Ltd has finalised its main contracting partner and is

ready to bring forward a start date. S106 planning agreements are in place and the project is in position where it is ready to start on-site. A joint statement is expected to be released by the end of March confirming the finalised programme of the scheme. Upon signing the formal grant conditions for the grant, draw down from the fund will be made swiftly.

5.2.3 The following project milestones have been scheduled:

• S106 contributions for the project now finalised and agreed

• RBC review meeting and development partner meetings will conclude on 11th March 2021.

• Full Council report now prepared and going through internal consultation.

• Final confirmation of development agreement and shareholders agreement on 17th March 2021.

• Work commences on-site - April 2021 5.2.4 The expenditure forecast for the project has changed since the GBF award was

agreed. The project requires a bespoke contract in place which has taken longer to finalise. The current expenditure profile is detailed in the financial table:

5.1.10 Recommendations: The Programme Delivery Board is asked to approve the financial re-profile of the Stratford-upon-Avon Riverside Green Corridor project

Table 5: Caldecott Square Financial Re-profile

2020/21 Q2-Q3 (£)

2020/21 Q4 Forecast (£)

2021/22 Q1 Forecast (£)

2021/22 Q2 Forecast (£)

2021/22 Q3 Forecast (£)

2021/22 Q4 Forecast (£)

Project Total


0 1,000,000 1,000,000 0 0 0 2,000,000


0 0 2,000,000 0 0 0 2,000,000

Variance

-1,000,000 +1,000,000 0 0 0 0

5.3 Completing the Cultural Capital GREEN

5.3.1 The Completing the Cultural Capital Programme team at Coventry City Council are

managing seven projects awarded GBF funding by CWLEP. These are St Mary’s Guildhall, Charterhouse, the Digital Gallery project, Unique Accommodation, Visitor Information Provision, Fargo Village Remodel and the continuation of the improvements to the Belgrade Theatre and Drapers Hall also funded via LGF.

5.3.2 There has been some slippage in project timescales which has led to a financial

reprofile request. Most projects previously forecast that spend would take place in the financial year 20/21 but as project plans have developed and impact of the pandemic has become apparent, spend profiles have shifted slightly.

5.3.3 Delivery dates remain well within the GBF timescales and all outputs will be

delivered as agreed. 5.3.4 Highlights to note during this quarter include:

• The Drapers Hall project is due for practical completion in May 2021.

• The designs for the Coventry Visitor Information Pods have been approved. The location of the pod at Coventry Station is directly over a Severn Trent water pipe, which was unknown. This has led to a funding shortfall which the project is seeking to resolve.

5.2.5 Recommendations: The Programme Delivery Board is asked to approve the financial re-profile of the Caldecott Square project.

• The Digital Gallery project is estimated for completion in September 2021.

• Works are progressing well at Fargo and a recent press release highlighted a local business who have moved to larger premises as a result of the remodelling works.

• The pre-construction works at Charterhouse have been completed and the renovation of this historic building into a visitor attraction continues, with the completion date set for November 2021.

5.3.5 The revised financial profile for the programme for approval by the Programme

Delivery Board is as follows:

Table 6: Completing the Cultural Capital Re-profile

2020/21 Q2-Q3 (£)

2020/21 Q4 Forecast (£)

2021/22 Q1 Forecast (£)

2021/22 Q2 Forecast (£)

2021/22 Q3 Forecast (£)

Project Total


2,776,475 1,943,941 651,951 700,000 25,000 6,097,367


880,650 2,384,668 1,916,912 915,137 - 6,097,367

Variance -1,895,825 +440,727 +1,264,961 +215,137 -25,000 0

5.4 Commonwealth Economic Legacy at Ricoh Arena GREEN

5.4.1 Sports Bar: Works are progressing well on site with all strip out and demolition works completed. The floor has been prepared for the bespoke polished concrete finish, all initial mechanical and electrical works are complete, and orders have been placed with suppliers for all specialist items such as the bar, furniture and cellar equipment. The application to display the new signage externally has been submitted to the City Council’s planning department and the branding for “The Anecdote” has been agreed. Linked to this project is the required upgrade and improvement works to the Mill’s kitchen which will be serving the Sports Bar and orders have now been placed to secure the new equipment in time for testing and commissioning.

5.3.6 Recommendations: The Programme Delivery Board is asked to approve the financial re-profile of the Completing the Cultural Capital project.

5.4.2 Main Hall: Works to replace the main dividing acoustic wall are progressing well and

the large panels have now been shipped from the factory in Germany. All on-site preparation works are nearing completion, and the new wall will be installed on week commencing 22nd March. The new finish to the floor has been agreed and these works will be undertaken to suit the current hall bookings. Improvements are being made to the access control, perimeter curtains and other aesthetic aspects.

5.4.3 Convention Centre: Following some very positive feedback from the City Council’s planning department, the designs for the new-build pavilion at the South entrance to the arena are progressing rapidly and a formal planning application will be submitted later this month. The designs to Halls 3, 4 & 5, together with the circulation space and main kitchens, are also nearing completion and will help ensure the new spaces provide a flexible and modern offering to the conferencing and exhibition market. Contractor procurement will begin on week commencing 8th March and the start of work on site is scheduled for August.

5.4.4 The Ricoh Arena Project has requested a financial re-profile as detailed in the table below:

2020/21 Q2-Q3 (£)

2020/21 Q4 Forecast (£)

2021/22 Q1 Forecast (£)

2021/22 Q2 Forecast (£)

2021/22 Q3 Forecast (£)

2021/22 Q4 Forecast (£)

Project Total


0 839,459 171,078 977,703 1,444,645 428,948 3,861,833


0 0 1,010,537 977,703 1,444,645 428,948 3,861,833

Variance 0 -839,459 +839,459 0 0 0 0

5.4.5 Recommendation: The Programme Delivery Board is asked to approve the financial re-profile of the Commonwealth Economic Legacy at Ricoh Arena project

5.5 North Warwickshire and Nuneaton Arts Challenge Fund GREEN

5.5.1 The Getting Building Fund Grant Aid Agreement between CWLEP and Warwickshire County Council for the North Warwickshire and Nuneaton Art Challenge Fund project was executed by both parties during the week commencing 22 February 2021.

5.5.2 The Project Team have requested a financial re-profile of the project. This is due to

the current COVID-19 restrictions. A key aim of the project is to attract North Warwickshire residents to the city centre by engaging local artists to create innovative experiences which stimulate the economic and social wellbeing of the towns. The project also aims to support the regeneration of the town centre high street and align with the City of Culture 2021 activities. This aim is less feasible while the UK remains in a national lockdown. Therefore, the project team have decided to delay the start of project activities until March 2021.

5.5.3 This delay will ensure greater levels of public engagement with the project, resulting in greater outputs and ensure that the project does not conflict with current government and public health requirements around the pandemic.

5.5.4 The updated financial profile for the North Warwickshire and Nuneaton Arts Challenge Fund is detailed in Table 8 below:

Table 8: North Warwickshire and Nuneaton Arts Challenge Fund Re-profile

2020/21 Q2-Q3 (£)

2020/21 Q4 Forecast (£)

2021/22 Q1 Forecast (£)

2021/22 Q2 Forecast (£)

2021/22 Q3 Forecast (£)

2021/22 Q4 Forecast (£)

Project Total


0 194,370 0 0 0 0 194,370


0 11,000 46,000 58,311 59,059 20,000 194,370

Variance 0 -183,370 +46,000 +58,311 +59,059 +20,000 -

5.5.5 Recommendations: The Programme Delivery Board is asked to approve the financial re-profile of The Northern Warwickshire and Nuneaton Arts Challenge Fund

5.6 Warwickshire Cycle Links Project GREEN

5.6.1 The Cycle Links project is progressing with scheme designs advancing through the design process towards construction. It has however been necessary to reprofile spend in response to unplanned and emerging issues which have been identified as understanding of the project has improved.

5.6.2 An initial scheme scheduled for completion before the end of Q4 2020/21 has been

delayed by challenges that arose during the design phase and to allow for ground conditions to improve. The scheme is currently expected to be on site in early April. This has required some spend to be moved from 2020/21 into 2021/22. A second scheme forecast for delivery in late Q1 2021/22, remains on schedule, however this is dependent on the outcome of an ecology assessment being carried out in early March following the identification of potential and unanticipated ecology impacts which were raised during stakeholder engagement.

5.6.3 Key challenges facing the project include securing road space for construction during

a highly busy period for highway construction and maintenance. This risk has been compounded by delays to programmed highway works due to a requirement to avoid traffic management and congestion in the vicinity of Covid-19 vaccination centres.

5.6.4 The project is identifying some cost increases in response to necessary design revisions and contractor price increases, but work is underway to mitigate this pressure and the project remains confident that forecast outputs can be delivered.

5.6.5 Spend within 2021/22 has also been reprofiled with some spend now forecast for

Q4. This is necessary to spread delivery of the remaining five schemes over a longer period. The reprofiled expenditure is detailed in the financial table:

Table 9: Warwickshire Cycle Links Re-profile

2020/21 Q2-Q3 (£)

2020/21 Q4 Forecast (£)

2021/22 Q1 Forecast (£)

2021/22 Q2 Forecast (£)

2021/22 Q3 Forecast (£)

2021/22 Q4 Forecast (£)

Project Total


80,000 70,000 600,000 680,000 470,000 0 1,900,000


32,000 7,000 297,000 9,000 1,364,000 191,000 1,900,000

Variance -48,000 -63,000 -303,000 671,000 +894,000 +191,000 -

5.7 Holly Walk Digital Creative Office Space GREEN

5.7.1 While initial tasks were slightly delayed, the project remains on target. The following progress has been made this quarter, the Holly Walk Grant agreement and delivery plan has now been agreed and signed.

5.7.2 Detailed design work was undertaken during January and February. The pre-application for Listed Building Consent undertaken – changes to design required which the team at WCC are undertaking but no not evisage any delay to programme due to this. Discussions continue with the Conservation team about some improvements we are proposing in the building.

5.7.3 Listed building approval will be submitted by mid-March. Costs will be re-estimated after design changes but are expected to be manageable within budget.

5.7.4 Tender documents will be prepared in March in preparation for the procurement of contractor to commence April.

5.7.5 The project team is requesting an expenditure re-profile for the project as follows:

5.6.6 Recommendation: The Programme Delivery Board is asked to approve the financial re-profile of the Warwickshire Cycle Links Project

Table 10: Holly Walk Digital Creative Office Space Re-profile

2020/21 Q2-Q3 (£)

2020/21 Q4 Forecast (£)

2021/22 Q1 Forecast (£)

2021/22 Q2 Forecast (£)

2021/22 Q3 Forecast (£)

2021/22 Q4 Forecast (£)

Project Total


10,000 50,000 300,000 140,000 0 0 500,000


0 32,560 67,440 300,000 100,000 0 500,000

Variance -10,000 -17,440 -232,560 +160,000 +100,000 - -

5.8 Very Light Rail (VLR) GREEN

5.8.1 The project is making good progress with the procurement underway for Capital Equipment, Test Track 2 supporting package and Shuttle Halt.

5.8.2 A milestone was reached in February as the test track in Dudley was completed. The Coventry VLR prototype will be tested on the new track this year.

5.8.3 Shelter procurement has slipped due to COVID impacts on the Dudley Metropolitan Borough Council procurement team. The halt project will be underway by Easter.

5.8.4 The project has reported another delay in procurement for the jacks (part of capital equipment funding) due to the tonnage requirement for the jacks. The issue has been resolved and procurement will be initiated imminently. This will now form part of Q1 claim.

5.8.5 The project team is requesting an expenditure re-profile for the project as follows:

5.7.6 Recommendation: The Programme Delivery Board is asked to approve the financial re-profile of the Holly Walk Digital Creative Office Space

Table 11: VLR Financial Re-profile

2020/21 Q2-Q3 (£)

2020/21 Q4 Forecast (£)

2021/22 Q1 Forecast (£)

2021/22 Q2 Forecast (£)

2021/22 Q3 Forecast (£)

Project Total


47,817 644,269 685,006 293,075 95,633 1,765,800


830,000 646,800 289,000 - 1,765,800

Variance -47,817 +185,731 -38,206 -4,075 -95,633

5.9 Stratford-Upon-Avon College Culture, Media and Construction Assets GREEN

5.9.1 Initial phases of the project are progressing as expected with planning permission for the construction unit submitted, and tenders for construction, Media and Digital now released.

5.9.2 For the construction unit, tender responses have been evaluated and an award has now

been given. A letter of intent has been issued to the successful contractor to begin design, preliminary works, and surveys in advance of the planning decision. The Stratford District Council Planning team have commented that they are “mostly in favour” of the scheme but have requested a final amendment to the colour of the elevations to match with nearby buildings.

5.9.3 For Media and Digital, the tenders required further clarification and information from the

suppliers, due to the complex nature of the equipment and how that equipment integrates together. The College wanted to ensure it had the right balance of equipment that fit within the expected budget. These final clarifications have now been received and reviewed. An award to this tender is due to be issued by the College imminently and building works can then commence.

5.9.4 The Key Milestones for the next few months of the project are detailed below:

5.8.6 Recommendation: The Programme Delivery Board is asked to approve the financial re-profile of the Very Light Rail project

Table 12: Stratford College Key Milestones

Date Milestone Status Revised

Date Comments

01/04/2021

Place orders and establish services for those companies who already have a procured agreement with the College (EE& Procurement Services Ltd, Overbury, Fusion, and Charter Office Equipment Ltd) for Construction, Media/Digital and Hospitality

In progress

15/01/2021

Carry out any additionally required surveys in advance, including architectural, structural, electrical etc. for Construction, Media/Digital and Hospitality

In progress 15/03/2021

18/01/2021 Sign off designs for Construction, Hospitality and Digital/Media

In progress

Design agreed with contractor for

construction modular building. Digital/media

tender still open.

05/02/2021 Construction unit lead in period, mobilisation and site setup including temporary site services if required


Letter of intent now issued for these works to begin in advance of

planning decision.

08/02/2020 Commence building works in relation to block M construction unit


14/05/2021 Place any additional orders for Construction equipment which requires 3 quotes

In progress

31/01/2021 Complete building works for block M construction unit


14/04/2021 Snagging and installation checks of block M construction unit, and any install of equipment required.

In progress

26/02/2021 Media/Digital lead in period, mobilisation and site setup including temporary site services if required

In progress To be reviewed once

tender complete.

01/03/2021 Commence building works in relation to Media/Digital

In progress To be reviewed once

tender complete

14/05/2021 Place any additional orders for Media/Digital equipment which requires 3 quotes

In progress

30/06/2021 Complete building works for Media/Digital In progress

16/07/2021 Snagging and installation checks of Media/Digital, and any install of equipment required.

In progress

09/07/2021 Block K area for Hospitality lead in period, mobilisation and site setup including temporary site services if required

In progress

12/07/2021 Commence building works in relation to block K area for Hospitality

In progress

12/07/2021 Place any additional orders for block K area for Hospitality equipment which requires 3 quotes

In progress

20/08/2021 Complete building works to block K area for Hospitality

In progress

27/08/2021 Snagging and installation checks of block K area for Hospitality, and any install of equipment required.

In progress

5.9.5 The project team have requested a financial re-profile as detailed below: Table 13: Stratford College Financial Re-profile

2020/21 Q2-Q3 (£)

2020/21 Q4 Forecast (£)

2021/22 Q1 Forecast (£)

2021/22 Q2 Forecast (£)

2021/22 Q3 Forecast (£)

Project Total


0 204,776.00 277,582.00 277,642.00 0 760,000.00


900 83,593.60 640,742.40 34,764.00 0 760,000.00

Variance +900 -121,182.40 +363,160.40 -242,878.00 0 0

5.10 Catalyst Nuneaton Town Centre GREEN

5.10.1 The project remains on track to spend £100K of their GBF grant by the end of March 2021 as detailed in the funding profile.

5.10.2 The following works have been completed to date:

• Design

• Structural survey

• Asbestos survey

• Mobilisation

• Strip out interior fixtures & fittings, etc

• Removal of asbestos

• Replacement of north rooflights & roof repairs – underway

5.9.6 Recommendation: The Programme Delivery Board is asked to approve the financial re-profile of the Stratford College Culture, Media and Construction Assets Project

5.10.3 The expenditure profile for the project remains the same as agreed in the funding contract and is detailed below, for the PDB’s information.

Table 14: Catalyst Nuneaton Town Centre Expenditure Profile

2020/21 Q2-Q3 (£)

2020/21 Q4 Forecast (£)

2021/22 Q1 Forecast (£)

2021/22 Q2 Forecast (£)

2021/22 Q3 Forecast (£)

Project Total


0 100,000 265,210 265,210 265,210 895,630


0 100,000 265,210 265.210 265,210 895,630

Variance 0 0 0 0 0 0

5.11 Warwickshire Green Recovery Project GREEN

5.11.1 Warwickshire County Council (WCC) have been provided with a list of feasible sites

by the contractor and are currently in talks with District and Borough Councils, County Councillors, and Town and Parish Councils to ensure that the most appropriate locations are chosen.

5.11.2 The preferred locations at this time would deliver approximately 29 twin-headed charging points which will deliver 58 individual charging points.

5.11.3 WCC are currently unable to progress with the Traffic Regulation Order (TRO) alterations that would be required as part of this scheme due to this being a necessary restriction as a result of Purdah. This can be resumed once the restrictions have been lifted. The project manager is waiting to hear on the exact date that TRO alterations can recommence.

5.11.4 Once WCC have been advised on a date that TRO alterations can resume, the project team will be able to develop a detailed works programme.

5.11.5 The project request that half of the GBF spend is re-allocated to 2021/22 Quarter 1, as the first round of payments are to be made once the locations are finalised, which will not be complete until April-May due to engagement processes.

5.11.6 The final half of the spend has been re-allocated to 2021/22 Quarter 2, as the final round of payments are to be paid once the charging points have been installed. This

can't happen until approximately 2021/22 Quarter 2 because of the implications of the Purdah restrictions on the TRO alteration process.

5.11.7 The revised financial profile for Warwickshire Green Recovery is detailed in Table 15 below:

Table 15: Warwickshire Green Recovery – Financial Re-profile

2020/21 Q2-Q3 (£)

2020/21 Q4 Forecast (£)

2021/22 Q1 Forecast (£)

2021/22 Q2 Forecast (£)

2021/22 Q3 Forecast (£)

Project Total


0 350,000 0 0 0 350,000


0 0 175,000 175,000 0 350,000

Variance 0 -350,000 +175,000 + 175,000 0 0

6. Outputs 6.1 Following discussions with CWLEP and the Cities and Local Growth Unit (CLGU) an

emphasis on outcomes and outputs of the GBF programme has been confirmed by Ministers in Government.

6.2 The CPT have been completing an audit of all Output figures as declared in Business

Cases compared to final delivery plans. Any changes in outputs figures, a decrease or increase, must be reported via a Change Request process with MHCLG (via WMCA for the Coventry projects).

6.3 Some anomalies and data input errors in the Coventry project output figures were

identified. This has been resolved via a Change Request process and CPT reaffirming all baseline figures as of Q3 with WMCA and CLGU.

6.4 As GBF is a ‘fiscal stimulus fund’ outcomes and outcomes will be scrutinised to

ensure programmes deliver on the objectives of driving up economic growth and

5.11.8 Recommendation: The Programme Delivery Board is asked to approve the financial re-profile of Warwickshire Green Recovery

green recovery. The CPT are well placed with data to hand as required for CWLEP and CLGU, but this is a change in approach with a focus at this early stage on the deliverables from projects compared to monitoring on Local Growth Fund.

7 Publicity 7.1 VLR – Transportation Professional – The project team for VLR were interviewed for

the magazine and the feature on VLR was on the front cover for the February edition.

7.2 FarGo Village – A press release highlighting the success of the expansion of FarGo village was released in February. The screen-printing studio, Print Manufcatory to be renamed Commonground has expanded to much larger premises, made most possible via the works at FarGo funded via GBF. Nick Abell, the chair of the CWLEP, added: “The Getting Building Fund was established to support projects which would help the economic recovery due to Covid-19 as well as creating and safeguarding jobs.”

7.3 Visitor Information Provision – The designs for the Visitor Information pod were released to the public via their submission to the CCC Planning Committee. The pods will have a striking design and an almost iridescent finish that will appear to change colour as it reflects light throughout the day. The design looks to build on Coventry’s visionary post-war architecture, and it’s use of glass.

8. Recommendations 8.1 The Programme Delivery Board is asked to note the GBF project updates (Sections 5.1 – 5.11) 8.2 The PDB is asked to approve the financial re-profiles for the following projects

as detailed in the report: 8.2.1 Stratford-upon-Avon Riverside Green Corridor (Section 5.1) 8.2.2 Caldecott Square, Rugby (Section 5.2) 8.2.3 Completing the Cultural Capital Project (Section 5.3) 8.2.4 Commonwealth Economic Legacy at Ricoh Arena (Section 5.4) 8.2.5 North Warwickshire and Nuneaton Arts Challenge Fund (Section 5.5) 8.2.6 Warwickshire Cycle Links Project (Section 5.6) 8.2.7 Holly Walk Digital Creative Office Space (Section 5.7) 8.2.8 VLR (Section 5.8) 8.2.9 Stratford Upon Avon College (Section 5.9) 8.2.10 Warwickshire Green Recovery (Section 5.11)

8.3 The PDB is asked to note the discussions that have taken place with CLGU

regarding the greater emphasis on the monitoring of outputs in the GBF programme, in comparison to the LGF programme (Section 6)

8.4 The PDB is asked to note the recent and upcoming publicity for the Getting Building Fund programme (Section 7)

Appendix 1 - GBF Expenditure Profile 2020-2022

RAG GBF Ref Project Name

C

o

l

u

m

Q3

Forecast

Q3

Actual

Q3

Variance

Q

2

3

Q3

Actual

Q4

Forecast

20/21

ForecastColumn2

Q1

Forecast

Q2

Forecast

Q3

Forecast

Q4

Forecast

21/22

ForecastColumn8

Total

Budget

GBF01 Completing the Cultural Capital 2.776 0.881 -1.896 0.881 2.385 3.265 1.917 0.915 - - 2.832 6.097

GBF08Commonwealth Economic Legacy at

Ricoh Arena, Coventry - - - - - - 1.011 0.978 1.445 0.429 3.862 3.862

GBF09-

GBF12VLR Coventry 0.048 - -0.048 - 0.830 0.830 0.647 0.289 - - 0.936 1.766

Total: 2.824 0.881 -1.944 0.881 3.215 4.095 3.574 2.182 1.445 0.429 7.630 11.725

GBF13Stratford Upon Avon College Culture,

Media & Construction Assets - 0.0009 0.0009 0.001 0.084 0.084 0.641 0.035 - - 0.676 0.760

GBF14 Warwickshire cycle links project 0.080 0.032 -0.048 0.032 0.007 0.039 0.297 0.009 1.364 0.191 1.861 1.900

GBF15 Caldecott Square, Rugby - - - - - - 2.000 - - - 2.000 2.000

GBF16 Catalyst - Nuneaton Town Centre - - - - 0.100 0.100 0.265 0.265 0.265 - 0.796 0.896

GBF17Stratford upon Avon Riverside Green

Corridor0.100 0.016 -0.084 0.016 0.100 0.116 0.349 0.400 0.400 0.235 1.384 1.500

GBF18Holly Walk Digital Creative Office

Space0.010 - -0.010 - 0.033 0.033 0.067 0.300 0.100 - 0.467 0.500

GBF19Warwickshire Green Recovery

project - - - - - - 0.175 0.175 - - 0.350 0.350

GBF20North Warwickshire and Nuneaton

Arts Challenge Fund - - - - 0.011 0.011 0.046 0.058 0.059 0.020 0.183 0.194

Total: 0.190 0.049 -0.141 0.049 0.334 0.383 3.840 1.242 2.188 0.446 7.717 8.100

Grand total 3.014 0.930 -2.085 0.930 3.549 4.478 7.415 3.424 3.633 0.875 15.347 19.825

2020/21 2021/22

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CWLEP Programme Delivery Board 12 March 2021 Agenda Item 6 Title: 2019-20 CWLGF Annual Evaluation and Recommendations 1. Context – Local Assurance Framework

1.1. Through its Local Assurance Framework, the Coventry and Warwickshire Local Enterprise

Partnership (CWLEP) has committed to commission annual independent evaluations of the capital funding programmes distributed and managed by the LEP. Each year, CWLEP will consider a professionally prepared externally sourced evaluation of the whole programme that will include numerical and financial data relevant to overview and assessment. The narrative will highlight successes and impact and refer to areas that might be improved. The full evaluation can be shared with PDB Members on request, please contract Ria Jones, Business Development Manager, Capital Programmes Team (CPT).

1.2. Carney Green was awarded the contract to perform the annual evaluation for the

Coventry and Warwickshire Local Growth Fund (LGF) programme for 2019/2020. This followed separate evaluations undertaken during 2016, 2017, 2018 and 2019, covering the 2015/16, 2016/17, 2017/18 and 2018/19 LGF years respectively. The objectives, methodology, key findings and recommendations are summarised in this paper.

2. Objectives and Methodology

2.1 The core objectives of the 2019/2020 LGF Evaluations were agreed in an inception

meeting between Carney Green and the CPT in June 2020. The objectives were agreed as follows:

• To assess the performance of the LGF Programme

• To review the success of the programme’s governance arrangements and decision-making processes

• To assess the engagement of stakeholders in relation to the CWLEP’s activities

• To explore levels of partnership working, both within the CWLEP area, and interaction with government and other LEP areas

• To review the effectiveness of the CWLEP’s Assurance Framework and the LEP’s broader systems to deliver not only the LGF Programme but also any future funding

• To consider the economic impact of programme activities, where data is available

• Support to develop an evaluation template for individual projects to utilise when undertaking project-level evaluations

• An assessment of the effects of COVID-19 upon the Programme, and the CWLEP’s response to this

2.2 The methodology of the evaluation was split into 5 primary phases as follows:

• Phase 1 involved most of the planning including the inception meeting and review of key LGF documents. The key deliverable produced during this phase was the completion of the evaluation framework and project plan.

• Phase 2 involved detailed interviews with representatives from a sample of four Coventry and Warwickshire LGF-funded projects. The aim of these discussions was 1) to understand the development, progress and expected impact of the projects; and 2) to obtain views on the experiences of projects regarding the CWLEP’s processes and systems.

• Phase 3 involved consultations with several stakeholders in the CWLGF programme including officers from CWLEP and CPT and members of staff from project teams who had received LGF grants

• Phase 4 represented the development of a high-level project-level evaluation template for the CWLEP. This was requested by the Capital Programmes Team following evidence of mixed awareness from project sponsors regarding the evaluation requirements. The template has not been designed to override existing project-level evaluation plans where these are already in place, but to assist project sponsors which do not have such plans at present.

• Phase 5 utilised output and expenditure data provided by the CWLEP, alongside findings from the consultation activity, to analyse the programme’s performance at the end of 2019/20 against scheduled expenditure and output/outcome targets; it also reviewed performance for the first half of the 2020/21 year. In addition, Phase 5 estimated the programme’s economic impact to date as a result of its job-related outcomes, and demonstrated specific outcomes and impacts form the four projects consulted during the evaluation. It also highlighted the level of leverage created by the programme.

3. Key Findings

3.1. Programme performance– expenditure and delivery

3.1.1 During the 2019/20 year the CWLEP LGF programme defrayed £33.7m across 13 projects

with particularly significant spend towards the following interventions:

• Coventry Station Masterplan: The regeneration of Coventry Station to provide increased capacity, including a new entrance facility, car parking, bay platform passenger facilities and bus facilities.

• Transforming Nuneaton: The transformation of Nuneaton Town Centre through the development of the eastern quarter, incorporating delivery of key infrastructure improvements and the unlocking (and creation) of prime development sites.

• Friargate and City Centre Connectivity: Delivery of a new link to support unlocking development to the west of the Friargate Masterplan in Coventry, which includes 433 new homes, offices, a hotel and retail provision.

• Warwick Manufacturing Group (WMG) Degree Apprenticeship Centre: Delivery of a new facility to increase capacity for higher level skills through degree apprenticeship programmes for existing employees in high growth, advanced manufacturing and engineering businesses.

3.1 Programme performance – outputs, outcomes and impact

3.2.1 At the end of the 2019/20 year the Coventry and Warwickshire LGF Programme

demonstrated mixed performance against profiled (i.e. expected at that point in time) project-level targets, whereby:

• The programme was exceeding eight of its targets • The programme was falling short of seven of its targets • Positive performance to date occurred against profiled targets for housing

units completed and the number of new learners • Underperformance to date occurred against profiled targets for jobs

created/safeguarded and apprenticeships

3.2 Response to COVID-19 and management of programme delays

3.2.1 Participants in the evaluation were asked about the response of the CWLEP and Capital Programmes Team to the changes in day-to-day working practices and project delays that were caused by the COVID-19 pandemic. When national restrictions were first implemented in early 2020, several LGF projects were required to suspend delivery,

while others encountered challenges sourcing equipment and materials. This led to reduced expenditure for some projects in the final quarter of 2019/20 and the first quarter of 2020/21.

3.2.2 The opinion of the CWLEP’s and CPT’s response to the challenges caused by the COVID-19 restrictions was universally positive. Individuals consulted as part of the evaluation mentioned that the CWLEP was proactive and responsive, in its role as a leadership organisation and sympathetic yet robust, in terms of its role as a funder. Project managers also praised the CPT, noting that whilst emphasising the need to reach project spend targets, the team worked collaboratively with projects to respond to COVID-19 delays. The CPT response to delays was described as sympathetic.

3.3 Programme Governance and Management

3.3.1 The evaluation found that the LGF Programme benefited from robust governance and

management during the 2019/20 year. The structure of the LEP has become increasingly stable and mature over time, with well embedded decision-making systems and processes. The CWLEP, in its governance and management approach, is clearly very focused on the forthcoming end of the LGF programme and the requirement to:

• Ensure all expenditure is defrayed, where eligible

• Support the physical delivery and completion of projects

• Ensure output and outcome targets are achieved by projects 3.4.2 The evaluation noted that the LEP’s systems and processes exhibited the following

attributes:

• Regular and detailed communication between the CPT and live projects

• Robust oversight of funded activities by experienced private sector board members

• Extremely detailed review of projects by the Programme Delivery Board (PDB), supported by the detailed board papers and verbal updates provided by the CPT

• A focus within the PDB on identifying and mitigating programme risk

• Clear communication from PDB and the CPT to Project Sponsor organisations of the need to achieve expenditure and delivery targets

• Effective engagement of the Section 151 Officer within the PDB’s decision making.

4 Recommendations from the Evaluation

4.1 Through the detailed review of programme documentation and discussions with a wide range of stakeholders, the independent evaluators were able to propose several key recommendations which are detailed below. In recognition of this report’s submission date being close to the end of the LGF programme, many of the recommendations are primarily focused on learning for future interventions.

4.1.1 The importance of maintaining the robustness, proactivity and agility of the CWLEP’s Programme Delivery Board cannot be understated. This relates to the final period of the existing LGF programme and the establishment and delivery of the Getting Building Fund programme. The Programme Delivery Board, working closely with the main CWLEP Board, will also need to be responsive to future government policy regarding funding, governance and management of economic growth – whatever the extent and nature of future arrangements, the CWLEP will need to continue its strong partnership working with the WMCA.

4.1.2 The CWLEP may wish to undertake a review of the revised HM Treasury Green Book (last updated December 2020) to ensure its application form and process is fully aligned to this.

4.1.3 Although it is recognised that not all project applications occur within a specific ‘call for funding’, it is recommended that applicants are given appropriate clarity regarding timescales for submission, appraisal, decision making and project commencement. Delays to the appraisal of applications mean specific elements of bids can become outdated, meaning the need for significant additional work. Whilst timescales are sometimes dictated by the need to allocate funding at short notice, ideally applicants should be given sufficient time to develop a full business case – this often constitutes a lengthy and resource-intensive process.

4.1.4 Where an initial call for project ideas leads to many applications, the CWLEP may wish to consider utilising its relevant thematic business groups to undertake an initial filtering or assessment process based on agreed scoring criteria. This would enable wider engagement within the project assessment process and would potentially ensure greater focus on strategic alignment based on the knowledge of the relevant business group. Applications would subsequently pass through the existing standard assessment approach based on the Green Book.

4.1.5 At the point of contracting with new projects (in advance of the first quarterly return) it would be helpful for the Capital Programmes Team (CPT) to offer a brief workshop to explain the required processes and systems; particularly those led by project sponsor

organisations with no previous experience of working with the CWLEP. This could be undertaken for several new projects at once if possible. It is recognised here that the CWLEP has worked closely with projects to support them when difficulties have arisen regarding reporting.

4.1.6 Given the relatively limited understanding of project-level evaluation requirements among some of the LGF-funded project sponsors, it would be beneficial if the LGF Management Team reinforced this at the outset of each project and provided greater clarity of requirements. The project-level evaluation template, provided as part of this programme evaluation, could be a useful starting point here.

4.1.7 The CWLEP could consider greater use of ‘pre-development’ projects, as exercised with the WMG Academy Pre-development project (which was followed by the WMG Degree Apprenticeship Centre project). This enabled the project to reach a point where it had clearly identified its requirements, undertaken feasibility work and site investigations, and engaged effectively with architects and designers. As a result, the subsequent full project was based upon a more informed business case and was well placed to move forward rapidly against realistic timescales and costs - therefore avoiding any early stage delays.

4.1.8 Consideration should be given to the increased incorporation of ‘sub-programmes’ within future interventions, whereby there is greater authority for the sponsors of these to allocate their funding and subsequently govern projects within their own sub-programme. An example of this occurred with the LGF programme’s City of Culture 2021 project, which includes five separate sub-projects and has the authority for funding to be utilised as required between these. The project also ran its own call for funding and has its own governance and monitoring processes based on the overall Coventry and Warwickshire LGF programme. Such an approach provides greater flexibility for sponsor organisations, disseminates good practice developed by the CWLEP (regarding its processes and structures), and reduces the LEP’s administrative burden.

5 Recommendations 5.1. The PDB to note and endorse the contents of the 2019/20 Annual Evaluation.

5.2. The PDB to consider using the recommendations from the Annual Evaluation for

ongoing management of funding programmes.

CWLEP Programme Delivery Board 12 March 2021

Agenda Item 8 Title: Forward Planner

Programme Delivery Board

Agenda Items Key Dates Additional Attendees

May 2021 • Update on LGF Q4 20/21 Claims

• Update on GBF Q3 20/21 Claims

Programme Delivery Board Meeting – 13 May 2021

TBC

July 2021

• Update on LGF Outputs

• Update on Forecast GBF Q1 21/22 Claims

• LGF Audit

Programme Delivery Board Meeting – 15 July 2021

TBC

September 2021

• Update on LGF Outputs

• Update on GBF Q1 21/22 Claims

• LGF / GBF Evaluation – draft findings

Programme Delivery Board Meeting – 30 September 2021

TBC

Programme Delivery Board Membership

CWLEP Executive Accountable Body & Programme Management

Observers and Stakeholders

Chair – Nick Abell Board Director - Zamurad Hussain Board Director - Tony Minhas Board Director – Sarah Windrum

Chief Executive – Martin Yardley CWLEP Deputy Chief Executive – Paula Deas CWLEP Secretary – Iain Patrick CWLEP Head of Strategy and Engagement – Kate Hughes

Accountable Body S151 Officer – Barry Hastie Programme Development Manager – Ria Jones Economic Growth Officer – Olu Adedimeji

BEIS Observer - Aaron Toussaint BEIS Observer - Michelle Nutt Stakeholder WCC – Dave Ayton-Hill Stakeholder CCC – Andy Williams


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