CUStoMeR CaSe - download.smartdoc.eudownload.smartdoc.eu/sd/docs/CC-Vuylsteke_Aanneming.pdf · 9550...
Transcript of CUStoMeR CaSe - download.smartdoc.eudownload.smartdoc.eu/sd/docs/CC-Vuylsteke_Aanneming.pdf · 9550...
ContaCt
Address
Schipstraat 29550 Sint-Lievens-Esse Belgium
Phone & Fax
Phone: + 32 54 51 52 54
Fax: + 32 54 51 52 50
Online
Sales: [email protected]: [email protected] Website: www.smartdoc.eu
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Customer Case - Eiffage Vuylsteke
Vuylsteke is active in Flanders in a wide range of construction activities. As a class 8 construction company, they have built an extremely strong reputation through the combination of great technical know-how and continuous pursuit of quality.
SMaRtdoC giveS vUylSteke aanneMing eaSe of Mind
In the construction industry, sometimes there seems to be as much paperwork as concrete and steel. Every construction site generates masses of documents: reports, pictures, e-mails, invoices, calculations, etc. Managing all these documents is very complex and time-consuming. Converting them into a digital format makes the job a lot easier, which is why Vuylsteke Aanneming from Meulebeke turned to SMARTdoc.
eRP integRation
Saving tiMe iS tHe BiggeSt Benefit
PeteR PiCeU“SMARTdoc shows a lot of flexibility, which you don‘t always have when
working with larger companies.“
“It’s not just the hard work,” Vuylsteke’s CFO Peter Piceu explains. “It’s mainly the company’s legal accountability for every construction site for a ten-year period that’s causing us headaches. If a problem arises with one of our buildings, we need to find every single document related to the project. If you don't store them in a careful and logical way, you’re in trouble.”
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Customer Case - Eiffage Vuylsteke
Phone: +32 51 48 91 71
Fax: +32 51 48 67 55
Website: www.vuylstekeaanneming.be
Vuylsteke Aanneming
Pittemstraat 56
B-8760 Meulebeke
eiffage vUylSteke
Piceu used the configurable templates in the SMARTdoc software to design several processes for managing the documents, focusing on efficiency and traceability. Discipline seems to be the hardest part when it comes to document management. “Unfortunately, not everybody followed these procedures correctly. Some people insisted on doing things the way they were used to, but now the system simply won’t allow that. Make no mistake about it, a lot of change management goes into convincing people to do things properly. Luckily, the tool is fairly simple to use – so at least that’s no excuse.”
For Piceu, the advantage of using SMARTdoc lies not so much in the time savings, but in the assurance that users will find all relevant documents easily and efficiently when necessary. Moreover, there is a cost-saving effect. When a project is finished, all the documents are there to prove that the work was done as agreed in the contract. Which means no more endless discussions, often only resolved by giving the customer a discount.
aSSURanCe
Vuylsteke AAnneming biedt ruwbouwoplossingen Voor uw bouw- en renoVAtieprojecten.
Piceu is very happy with the way SMARTdoc has helped them achieve flexibility. “When there is an update of the software, we often notice changes that address problems or requests we asked them to look at. They react very quickly and show a lot of flexibility, which you don’t always have when working with larger software companies,” Piceu concludes.
flexiBility
aBoUt SMaRtdoC
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SMARTdoc is a complete, painless and affordable documanagement solution, scalable from a single user desktop utility, up to an enterprise wide framework, all based upon one simple user experience.
The search module allows the user to quickly access documents. A search based on one or multiple keywords, a part of a file name, a content fragment or the archive date are just a few of the possibilities.
2iConS
300+CUStoMeRS
1 UltiMate aRCHive
10000+USeRS
Save tiMe liMit RiSk MoRe CoMfoRt
Our customers tell us that their employ-
ees save an hour a day with SMARTdoc. A
Paperless office makes that printer do not
need to be filled with toner or paper anymore.
SMARTdoc takes over the interpretation and
categorization of documents. It makes that
information is automatically secured and sent
to the responsible person. But more impor-
tant…. That everyone can find what they seek
immediately. In the blink of an eye.
Data protection is becoming a big thing
and involves many risks. SMARTdoc creates
a centralized repository for all documents,
which can be easily secured. It’s no secret that
The SMARTdoc software is used by insurance
companies, HR, payroll & legal departments,
notaries and police zones. SMARTdoc does
it all: secure your information, log what hap-
pened with it and creates document lifecycle
.processes
Sometimes you do not just want “yet another”
solution. Many company applications are
hardly used because the users do not see their
advantage at all. SMARTdoc has created a user
interface that is so easy that user adaptation is
really high and everyone can look the way the
want through the archive. A bit like your own
.little search engine
aUtoMated PRoCedUReSand eaSy SeaRCHing
aUdit PRoof andCentRaliZed aRCHive
eaSy to USeand faSt to leaRn
WHy CHooSe SMaRtdoC