CUMBERLAND COUNTY BOARD OF SUPERVISORS€¦ · Pursuant to VA. Code § 2.2-3711.A.1: Personnel;...
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For questions or information, please contact [email protected] or call 804/492-3800. Page 1 of 2 CUMBERLAND COUNTY BOARD OF SUPERVISORS Regular Monthly Meeting Cumberland County Circuit Courtroom A Cumberland, VA July 10, 2018 Regular Meeting – 7:00 p.m. 1. Call to Order 2. Welcome and Pledge of Allegiance 3. Roll Call 4. Approval of Agenda Motion 5. State and Local Departments/Agencies/Community Service Providers a. Dr. Amy Griffin, Superintendent of Cumberland County Public Schools Information b. VDOT Information 6. Public Comments (Part one) 7. Public Hearings a. CUP 18-05 Cobbs Creek Substation Motion 8. County Attorney/County Administrator Report a. Consent agenda Motion i. Approval of bills ii. Approval of Minutes - n/a 9. Finance Director’s Report a. Monthly Budget Report (pg. 1-9) Information b. Appropriation for Cumberland County Public Schools – High School Planning Grant $50,000 (pg. 10-12) Motion 10. Planning Director’s Report a. Planning Project updates (pg. handout) Information 11. Old Business
Transcript of CUMBERLAND COUNTY BOARD OF SUPERVISORS€¦ · Pursuant to VA. Code § 2.2-3711.A.1: Personnel;...
For questions or information, please contact [email protected] or call 804/492-3800.
Page 1 of 2
CUMBERLAND COUNTY BOARD OF SUPERVISORS
Regular Monthly Meeting
Cumberland County Circuit Courtroom A Cumberland, VA
July 10, 2018 Regular Meeting – 7:00 p.m.
1. Call to Order
2. Welcome and Pledge of Allegiance
3. Roll Call
4. Approval of Agenda Motion 5. State and Local Departments/Agencies/Community Service Providers
a. Dr. Amy Griffin, Superintendent of Cumberland County Public Schools Information b. VDOT Information
6. Public Comments (Part one)
7. Public Hearings a. CUP 18-05 Cobbs Creek Substation Motion
8. County Attorney/County Administrator Report
a. Consent agenda Motion i. Approval of bills
ii. Approval of Minutes - n/a 9. Finance Director’s Report
a. Monthly Budget Report (pg. 1-9) Information b. Appropriation for Cumberland County Public Schools – High School
Planning Grant $50,000 (pg. 10-12) Motion
10. Planning Director’s Report a. Planning Project updates (pg. handout) Information
11. Old Business
For questions or information, please contact [email protected] or call 804/492-3800.
Page 2 of 2
12. New Business 13. Public Comments (Part two)
14. Supplemental Information Information
15. Board Members Comments
16. Adjourn into Closed Meeting (pg. 13) Motion
Pursuant to VA. Code § 2.2-3711.A.7: Consultation with Legal Counsel;
Subject: Host Community Agreement Pursuant to VA. Code § 2.2-3711.A.1: Personnel; Subject: Employee retention and assignments in various departments Pursuant to VA. Code § 2.2-3711.A.7: Consultation with legal counsel; Subject: Potential Litigation
17. Reconvene in Open Meeting (pg. 14) Motion
Roll call vote pursuant to Virginia Code § 2.2-3712 certifying “that to the best of each member’s knowledge (i) only public business matters lawfully exempted from open meeting requirements under this chapter and (ii) only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed or considered in the meeting by the public body.”
18. Additional Information – (pg. 15-22) a. Treasurer’s Report b. DMV Report c. Monthly Building Inspections Report d. Approved Planning Commission meeting minutes – N/A e. Approved EDA minutes – N/A
19. Adjourn – Regular Meeting – August 14, 2018.
7/05/2018 *GL060T1* CUMBERLAND CO PAGE 1
** GENERAL FUND REVENUES**
Monthly Financial Report To Council For July 2018
Revenue
Balance Forward
Fund Revenue
Total Revenue
Expenditures
* Board of Supervisors *
* County Administrator *
* Legal Services *
* Independent Auditor *
* Commissioner of Revenue *
* Assessor *
* License Bureau *
* Treasurer *
* Accounting *
* Data Processing *
* Electoral Board *
* Registrar *
* Circuit Court *
* General District Court *
* Magistrate *
* Clerk of Circuit Court *
* Law Library *
* Victim and Witness Assistance *
* Commonwealth's Attorney*
* Sheriff *
* School Resource Officer *
* E911 *
*Cumberland Vol.FIRE DEPT*
*Cartersville Volun.*
*Cumberland Vol. Rescue Squad*
*Prince Edward Vol. Rescue Squad*
*Randolph Fire Dept.*
*Cartersville Vol. Rescue Squad*
*Chesterfield Med-Flight Program*
* Forestry Service *
* CUMBERLAND FIRE & EMS *
* Probation Office *
* Correction & Detention *
* Building Inspections *
* Animal Control *
* Medical Examiner *
* Refuse Disposal *
* General Properties *
* Supplement of Local Health Dept *
* Chapter 10 Board - Crossroads *
* CSA Management *
* Community Colleges *
Estimated 2017/2018
Budget to Date
38,729,305.36
38,729,305.36
46,357.00
293,883.00
2,500.00
36,000.00
244,927.00
72,000.00
291,933.00
167,228.00
297,350.00
25,076.00
92,869.00
14,810.00
10,700.00
1,125.00
221,249.00
1,200.00
61,639.00
216,384.00
1,681,304.00
65,290.00
28,600.00
39,500.00
39,500.00
9,500.00
39,500.00
37,970.00
300.00
8,705.00
474,530.00
950.00
275,000.00
137,280.00
124,180.00
648,263.00
728,504.00
99,113.00
34,000.00
33,371.00
8,000.00
Actual 2017/2018 (Over) or Under
Budget to Date
4,507,693.25
37,530,104.68
42,037,797.93
47,898.69
299,605.66
51,751.00
33,686.69
251,064.66
224.97
281,149.00
152,515.76
230,710.00
78,861.37
85,391.00
1,254.74
4,596.82
256.30
227,644.56
688.31
12,102.58
214,043.79
1,800,026.95
65,319.06
5,099.10
39,500.00
39,500.00
42,242.87
4,750.00
39,500.00
47,940.48
450.00
8,705.34
410,638.99
826.80
225,767.79
137,514.09
145,046.23
100.00
630,732.06
729,622.10
85,736.46
34,000.00
27,486.47
12,287.52
Budget to Date
1,199,200.68
(3,308,492.57)
(1,541.69)
(5,722.66)
(49,251.00)
2,313.31
(6, 137. 66)
72,000.00
(224. 97)
10,784.00
14,712.24
66,640.00
(53,785.37)
7,478.00
13,555.26
6,103.18
868.70
(6,395.56)
511.69
49,536.42
2,340.21
(118,722.95)
(29. 06)
23,500.90
(42,242.87)
4,750.00
(9,970.48)
(150.00)
( .34)
63' 891.01
123.20
49,232.21
(234.09)
(20,866.23)
(100.00)
17,530.94
(1,118.10)
13,376.54
5,884.53
(4,287.52)
1
7/05/2018 *GL060Tl* CUMBERLAND CO PAGE 2
** GENERAL FUND REVENUES**
Monthly Financial Report To Council For July 2018
Expenditures
* Recreation *
* Local Library *
* Planning Commission *
* Planning/Zoning Dept. *
* Community & Economic Developmnt *
* Board of Zoning Appeals *
* Farmville Area Chamber of Commerc
* Longwood Small Bus. Dev. Ctr. *
* Southside Violence Prevention *
*Peter Francisco SWD*
* Extension Agents *
* NONDEPARTMENTAL *
**TRANSFERS**
COMMONWEALTH'S ATTORNEY
SHERIFF
HEALTH INSURANCE
DENTAL INSURANCE
PATIENT CENTERED OUTCOME FEE(PCOR)
* Administration *
* Sheriff's Office *
* Elementary School - Lit Loan *
* COPS97 Loan *
* High/Middle School - VPSA Loan *
* HS/MS-VPSA LOAN #2 *
PUBLIC FACILITY NOTE 2009
* AMERESCO *
* SunTrust Loan-HS/MS *
* Suntrust Loan - Courthouse *
* SEWER FUND - Enterprise Fund *
* WATER FUND - ENTERPRISE FUND *
COMMUNITY CENTER PURCHASE
MADISON INDUSTRIAL PARK
Total Expenditure
Total Revenues
Less Total Expenditures
Estimated 2017/2018
Budget to Date
62,115.00
115,450.00
9,950.00
70,240.00
17,052.00
650.00
10,590.00
1,500.00
3,000.00
5,000.00
10,000.00
51,645.00
2,500.00
24,400.00
7,346,609.00
5,000.00
50,000.00
2,187,030.00
138,600.00
12,300.00
1,384,961.00
14,920,878.36
1,201,311.00
66,000.00
216,667.00
371,475.00
808,419.00
389,751.00
150,113.00
907,501.00
248,695.00
750,000.00
272,054.00
157,447.00
126,314.00
23,500.00
38,729,307.36
(2. 00)
Actual 2017/2018 (Over) or Under
Budget to Date
68,676.84
115,450.00
4,865.06
95,042.66
15,451.00
10,590.00
1,500.00
1,500.00
6,500.00
10,000.00
50,843.96
2,500.00
10,423.30
5,744,745.86
927.59
6,008.33
2,864,684.29
113,366.48
618.45
1,484,583.98
15,140,322.22
959,499.42
216,666.67
372,225.00
908,200.50
809,169.51
388,885.16
150,113.00
248,568.57
715,992.21
305,649.63
141,137.51
127,065.02
7,403.99
15,319.40
37,620,733.82
4,417,064.11
Budget to Date
(6,561.84)
5,084.94
(24,802.66)
1,601.00
650.00
1,500.00
(1,500.00)
801.04
13,976.70
1,601,863.14
4,072.41
43,991.67
(677,654.29)
25,233.52
11,681.55
(99,622.98)
(219' 443. 86)
241, 811.58
66,000.00
.33
(750. 00)
(99, 781.50)
(809' 169. 51)
865.84
907,501.00
126.43
34,007.79
(33,595.63)
16,309.49
(751.02)
(7,403.99)
8,180.60
1,108,573.54
(4,417,066.11)
2
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CUMBERLAND COUNTY PUBLIC SCHOOLSP. O. BOX 170
CUMBERLAND, VIRGINIA 23040(804) 492-4212
FAX (804)492-9869
July 9, 2018
TO: Board of Supervisors of Cumberland County
FROM: Amy W. Griffin, Ed.D.
SUBJECT: Appropriation for Additional Funding for the 2018-2019 School Year
On behalf of the Cumberland County School Board, we are requesting an appropriation in the amount of $50,000 for additional funds listed below:
High School Program Innovation Planning Grant $50,000
A copy of the correspondence is attached stating that the school received the grant.
If you have any questions or concerns, please feel free to give me a call.
AMY GRIFFIN, Ed.D.Division Superintendent
GINGER SANDERSONSchool Board Chairman
EURIKA TYREE.School Board Vice-Chairman
GEORGE LEE DOWDY IIISchool Board Member
CHRISTINE ROSS, PH.D.School Board Member
GEORGE REIDSchool Board Member
10
SCHOOL BOARD
CUMBERLAND COUNTY PUBLIC SCHOOLS
SUBJECT: DATE:
Supplemental Appropriations July 9, 2018
Background:
The administration is requesting that the School Board petition the Cumberland County Board of Supervisors for the following supplemental appropriations:
High School Program Innovation Planning Grant $50,000
Recommendation:
It is recommended that the Superintendent petition the Cumberland County Board of Supervisors for the following appropriations:
High School Program Innovation Planning Grant $50,000
Action:
Approval
Bd07-9-18SA
11
From: Manglicmot, Tina <[email protected]>Date: Friday, June 22, 2018Subject: HSPI Planning GrantTo: Amy Griffin <[email protected]>Cc: Sheri Almond <[email protected]>
Dear Dr. Griffin,
Thank you for submitting Cumberland County Public School's High School Program Innovation planning grant proposal for Fiscal Year 2019 (July 1, 2018 - June 30, 2019). This year’s grant process was highly competitive and the Department narrowed its selection to five proposals proposing bold programs aimed at providing students with innovative approaches to learning. I am pleased to inform you that your proposal has been approved as one of the five to be funded.
The total funded amount for your project is $50,000. On July 1, 2018, we will distribute grant funds to the fiscal agent listed on your application. You should prepare to begin planning your HSPI project starting July 1, 2018 to June 30, 2019. Further information regarding grant funding will be received later this month in the grant award notice.
Lastly, please keep in mind each division with a funded proposal will provide the VDOE with a brief progress report every two months beginning September 28, 2018 and must implement its innovative reform model over two years beginning with the 2019-2020 school year. We will also ask for a final evaluation at the end of the second year of implementation as a means of informing instructional best practice.
Again, thank you for re-imagining the high school experience for the students at Cumberland High School. Your visionary leadership will not only have impact on students in your division, but holds the potential to affect the lives of all students in Virginia. If you have any questions, please don’t hesitate to contact me directly.
Tina
Tina Manglicmot, Ed.D.Director of Science, Technology, Engineering & MathematicsDivision of InstructionVirginia Department of Education
12
Mr. Chairman, I move that the Cumberland County Board of Supervisors adopt the resolution provided and that each member certify that, to the best of each member's knowledge, (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting to which this certification resolution applies, (ii) only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Cumberland County Board of Supervisors, and (iii) no action was taken in closed session regarding the items discussed.
13
The Board returned to regular session on a motion by the Chairman.
A motion was made by Supervisor _________ adopted by the following vote:
Mr. OslMr. BanksMr. Ingle-Mr. Meinhard -Mr. Wheeler -
that the following Certification of a Closed Meeting be adopted in accordance with The Virginia Freedom of Information Act:
WHEREAS, the Board of Supervisors of Cumberland County has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by this Board that such closed meeting was conducted in conformity with Virginia law;
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Cumberland County hereby certifies that, to the best of each member's knowledge, (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting to which this certification resolution applies, and (ii) only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Cumberland County.
No action was taken regarding the items discussed.
14
Collection Rates- As of June 30, 2018
Real Estate: Current
Collection
% Prior Year% Change
Tax Year- 2016 96.90% 96.83% +0.07%
Tax Year - 2017 95.16% 95.26% -0.10%
Personal Property: Current
Collection
% Prior Year% Change
Tax Year- 2016 97.55% 98.05% -0.50%
Tax Year- 2017 93.20% 93.18% +0.02%
15
Real Estate
2000-2005 $ 2006
2007
2008
2009
2010
2011 2012 2013 2014 2015 2016
2017
Total $
Treasurer's Office Outstanding Collections Report
June 30, 2018
As of 05/31/18 As of 06/30/18 Change %Collected
5,638.67 $ 5,571.41 $ 67.26 1.19%
4,010.62 4,010.62
5,964.65 5,964.65
7,746.58 7,541.32 $ 205.26 2.65%
9,968.77 9,842.21 126.56 1.27%
19,126.96 18,678.17 448.79 2.35%
34,185.62 29,556.00 4,629.62 13.54% 57,048.17 52,684.05 4,364.12 7.65% 85,765.55 82,080.11 3,685.44 4.30%
101,343.54 98,637.60 2,705.94 2.67% 128,286.14 124,264.73 4,021.41 3.13% 187,008.12 181,964.81 5,043.31 2.70%
299,439.75 285,725.58 13,714.17 4.58%
945,533.14 $ 906,521.26 $ 39,011.88
Personal Property
As of 05/31/18 As of 06/30/18 Change %Collected
2013 27,804.87 27,671.59 $ 133.28 0.48%
2014 31,256.71 31,031.87 224.84 0.72%
2015 40,477.29 38,857.12 1,620.17 4.00% 2016 79,860.05 75,945.35 3,914.70 4.90%
2017 248,462.39 216,202.79 32,259.60 12.98%
Total 427.861.31 $ 389,708.72 $ 38,152.59
Abatements/ Exonerations
256.86
Abatements/
Exonerations
463.30
16
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8
78
,01
8.7
3
5,2
32
,33
4.9
9-
1,4
99
,99
9.9
3
14
,86
5,0
00
.00
1
,27
7,8
42
.59
8
86
,81
9.4
1
1,1
76
,00
0.0
0
3,5
20
,00
0.0
0
6,5
32
,19
6.0
0
1,8
35
,79
8.7
1
75
8,2
37
.00
3
2,3
51
,89
3.6
4-
60
.17
1
18
.75
6
10
.84
7
89
.76
7,7
24
,20
1.9
7
3,3
10
.00
4
,66
0.0
0
7,9
70
.00
7,9
70
.00
CR
ED
IT
32
8.3
8-
31
8.4
4-
29
0.7
5-
13
8.4
5-
1,2
14
.47
-7
,72
3,4
12
.21
-
14
6.0
4-
13
3.7
0-
12
0.2
8-
10
4.2
2-
10
6.6
0-
17
8.9
2-
78
9.7
6-
7,7
24
,20
1.9
7-
4,6
60
.00
-3
,31
0.0
0-
7,9
70
.00
-
7,9
70
.00
-
EN
DIN
G
BA
LA
NC
E
13
8.4
5
13
8.4
5-
87
1,7
35
.92
8
71
,58
9.8
8
87
1,5
62
.16
8
67
,80
1.8
8
87
1,1
82
.35
8
78
,03
0.8
8
5,2
31
,90
3.0
7-
1,3
50
.00
-1
,35
0.0
0
1,4
99
,99
9.9
3
14
,86
5,0
00
.00
1
,27
7,8
42
.59
8
86
,81
9.4
1
1,1
76
,00
0.0
0
3,5
20
,00
0.0
0
6,5
32
,19
6.0
0
1,8
35
,79
8.7
1 PA
GE
3
TIM
E
10
:32
75
8,2
37
.00
3
2,3
51
,89
3.6
4-
19
# Transactions
Total $
# He
lped
# Transactions
Total $
# He
lped
148
$2,400
.09
717
218
35$2
,618
.91
123
1996
$3,132
.45
54
65$3
,076
.99
820
29$5
59.58
65
22$1
,173
.34
521
54$8
83.75
56
28$1
,328
.16
1022
27$1
,344
.50
97
27$1
,016
.00
1223
846
$2,055
.97
424
925
31$1
,256
.56
1110
2612
8$3
,735
.48
411
39$1
,073
.20
1227
60$1
,630
.28
1012
97$1
,467
.00
328
13$3
19.25
1613
19$9
42.08
729
79$5
,501
.26
714
14$6
87.75
630
1535
$1,212
.38
831
1699
2$3
7,41
4.98
167
Tran
sactions fo
r DMV Select
June
201
8
Prep
ared
by Co
mmissione
r of R
even
ue's Office
20
21
22
