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    Centralized Treasury System

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    1  Contents2 Master Maintenance .................................................................................................................................. 6

    2.1 General Master Maintenance: ............................................................................................................. 6

    2.1.1 State Master: ............................................................................................................................... 6

    2.1.2 District Master:............................................................................................................................ 8

    2.1.3 Treasury Master: ....................................................................................................................... 10

    2.1.4 Section Master .......................................................................................................................... 12

    2.1.5 MICR Master ............................................................................................................................. 14

    2.2 Bank .................................................................................................................................................. 16

    2.2.1 Bank Master .............................................................................................................................. 16

    2.2.2 Branch Master ........................................................................................................................... 18

    2.3 Payment Master Maintenance .......................................................................................................... 23

    2.4 Head Distribution .............................................................................................................................. 23

    2.4.1 Bill Type Master ......................................................................................................................... 29

    2.4.2 Rejection Master ....................................................................................................................... 33

    2.4.3 Objection Master....................................................................................................................... 34

    2.4.4 By Transfer Head ....................................................................................................................... 35

    2.4.5 AG Bill Type Master ................................................................................................................... 36

    2.5 GISS Master ...................................................................................................................................... 38

    2.6 Institute master ................................................................................................................................ 39

    2.7 Stamp Master ................................................................................................................................... 40

    2.7.1 Stamp Label ............................................................................................................................... 41

    2.7.2 Stamp Category ......................................................................................................................... 42

    2.7.3 Stamp Type (Denomination) ...................................................................................................... 43

    2.7.4 Stamp Combination ................................................................................................................... 43

    2.7.5 Vendor ...................................................................................................................................... 45

    2.7.6 Discount Details......................................................................................................................... 46

    2.7.7 Articles ...................................................................................................................................... 47

    2.8 Local Fund ......................................................................................................................................... 47

    2.8.1 Scheme ..................................................................................................................................... 48

    2.8.2 Deposit Type ............................................................................................................................. 49

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    2.9 Pension ............................................................................................................................................. 50

    2.9.1 Pension Category ....................................................................................................................... 50

    2.9.2 Component ............................................................................................................................... 53

    2.9.3 Component Rate ....................................................................................................................... 55

    2.9.4 Classification ............................................................................................................................. 56

    2.9.5 Certification Type ...................................................................................................................... 58

    3 Payment ................................................................................................................................................... 59

    3.1 Front Office ....................................................................................................................................... 59

    3.1.1 Bill Receiving ............................................................................................................................. 59

    3.1.2 COSA Bill Receiving .................................................................................................................... 65

    3.1.3 Cheque Delivery ........................................................................................................................ 70

    3.1.4 Return Memo Delivery .............................................................................................................. 73

    3.1.5 Deliver Nil Statement................................................................................................................. 74

    3.2 Back Office ........................................................................................................................................ 79

    3.2.1 BT Modify .................................................................................................................................. 79

    3.2.2 Bill Checking .............................................................................................................................. 81

    3.2.3 Bill Redistribution ...................................................................................................................... 97

    3.2.4 Bill Delete .................................................................................................................................. 98

    3.3 Bill Deliverables ............................................................................................................................... 100

    3.3.1 Nil Bill Statement ..................................................................................................................... 100

    3.3.2 Cheque .................................................................................................................................... 107

    3.3.3 Return Memo .......................................................................................................................... 113

    3.3.4 Local Advice List ...................................................................................................................... 115

    3.3.5 Approve Local Advice List ........................................................................................................ 116

    3.3.6 Debit Scroll .............................................................................................................................. 118

    3.3.7 Cheque Distribution................................................................................................................. 120

    4 Receipt ................................................................................................................................................... 123

    4.1 Challan ............................................................................................................................................ 123

    4.1.1 General ................................................................................................................................... 123

    4.1.2 Deposit Challan ....................................................................................................................... 129

    4.1.3 GISS/School PF ........................................................................................................................ 134

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    4.1.4 Query ...................................................................................................................................... 135

    4.1.5 Pension Challan ....................................................................................................................... 136

    5 PL Deposit............................................................................................................................................... 137

    5.1 PL Balance ....................................................................................................................................... 137

    5.1.1 PL Balance Capture .................................................................................................................. 137

    5.1.2 PL Balance Modify ................................................................................................................... 141

    5.2 Cheque ........................................................................................................................................... 142

    5.2.1 Receive .................................................................................................................................... 142

    5.2.2 Approval by TO/ATO ................................................................................................................ 144

    5.2.3 Cheque Delivery ...................................................................................................................... 147

    5.2.4 Advice List ............................................................................................................................... 147

    5.2.5 Cheque Cancel ......................................................................................................................... 149

    5.3 Cheque Transfer To Operator .......................................................................................................... 152

    5.3.1 Entry ....................................................................................................................................... 152

    5.3.2 Approval .................................................................................................................................. 153

    5.4 Cheque Transfer To BT Head ........................................................................................................... 155

    5.4.1 Entry ....................................................................................................................................... 155

    5.4.2 Approval .................................................................................................................................. 157

    6 Pension ................................................................................................................................................... 159

    6.1 Pension Process .............................................................................................................................. 159

    6.1.1 PPO ......................................................................................................................................... 159

    6.1.2 Pensioner Details ..................................................................................................................... 176

    6.1.3 Pension Bill .............................................................................................................................. 183

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    2  Master Maintenance

    Master Maintenance module is designed to insert the master data about various variables to be used in

    different types of forms and functionalities of Centralized Treasury System (CTS). In this module you

    can enter data about numerous variables, e.g., from District, Treasury, Department, DDO, and Section

    to Banks, Branches, GISS, Institute etc.

    2.1 General Master Maintenance:

    You can enter Master data about the followings in General category of Master Maintenance.

      State

      District

     

    Treasury

      Department

     

    DDO  Section

     

    MICR

    2.1.1  State Master:

    To enter master data about State

    1. 

    Click General  under Master Maintenance  from the left hand side menu links. The Submenus

    under General appear under it.

    Submenus under General

    Figure 1: Left Hand Side Menu Tree

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    2.  Click State under General menu link. The State Details form opens on the right hand side as

    follows:

    State

    Master

    StateDetails

    Master

    form

    Insert

    button

    Save

    button

    Figure 2: State Master Maintenance

    3.  Click Insert button to add new state with its code to the existing list. The following form opens

    when you click Insert button.

    State ID and

    Name fields

    Save button

    Figure 3: Insert State ID and Name form

    4. 

    Enter numeric code used to indicate states in State ID  field and the name of the State in theState Name field.

    5.  Click Save. It shows a success message as follows:

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    Success

    message

    Figure 4: Success message after State Master Entry

    6.  Click Modify icon/ button to edit any state row. The row changes to editable format as shown

    in the following image:

    ModifyIcon

    Editable

    format

    of the

    State

    row

    Figure 5: Editable State Details table row

    7. 

    Click Save at the bottom of the page when done modifying the row input. A success messageappears on the top.

    2.1.2  District Master:

    Similar to the State Master data entry you can also enter the Master Data entry for the District. To

    enter District Master data:

    1. 

    Click District under General from the left hand side menu tree. The District Details form opens

    as follows:

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    District

    Submenu

    Search

    button

    Modify

    Icon

    District

    Details

    Table

    Insert

    Button

    Save

    Figure 6: District Details form 

    2. 

    Click on the LOV button next to State Name field. It opens a pop up window. Select the State

    name from the pop up window and click Search to search the districts under the selected state.

    The result displays under it. Here the selected state is by default West Bengal. Therefore, the

    District Details table displays the data about West Bengal.

    3.  Click Insert Button. The following form opens:

    District

    Code

    and

    Name

    Insert

    fields

    Save

    button

    Figure 7: District Details Insert function 

    4. 

    Enter two letter abbreviated code in the District code field and full name of the district in the

    District Name field.

    5. 

    Click Save. A success message appears as shown below:

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    Success

    message

    Figure 8: Success message after District Master Entry

    2.1.3  Treasury Master:

    In Treasury Master you can enter details of a Treasury Officer. To enter Master data of a Treasury

    Officer

    1. 

    Click Treasury under General from the left hand side menu tree.

    Figure 9: Treasury Master Entry 

    2. 

    Click the LOV button next to the District Code and Name  field. A pop up window appears asfollows:

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    District

    Code

    and

    Name

    Figure 10: District Code and Name Pop Up

    3. 

    Select the district from the pop up window, either double click on it or click Select button. The

    District Code and Name field gets updated with the selected value.

    4.  Similarly, click Treasury Code and Name  LOV button to select the same from the associated

    pop up window as shown below:

    Search

    button

    Treasury

    Code an

    Name po

    up window

    Insert

    Button

    Figure 11: Treasury Code and Name Pop Up 

    5. 

    Click Search. If any TO information already exists it appears in the Additional Details Section

    below.

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    6. 

    Click Insert button. The Additional Details section becomes editable.

    Editable

    Additional

    Details

    Save button

    Figure 12: Treasury Code and Name pop up window

    7.  Enter the details such as the Officer Name, Postal Address, Pin Code, Phone No, Fax No, E-mail

    Addresses in the form and Click Save. A success message appears on top.

    Figure 13: Success Message 

    8. 

    Click Modify  to alter the details of the Treasury Officer (TO) if any existing Treasury Officerdetails appear upon searching a selected District and Treasury code and name.

    9. 

    Click Save after the modification. A success message appears on top as shown in Figure 13.

    2.1.4  Section Master

    In Sections Master you can change the details of different sections and map them to user.

    To enter Section Master

    1. 

    Click Section  under General  of Master Maintenance. Section Master  form appears on the right

    side of the screen.

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    Section

    Master

    form

    Insert

    Button

    Section

    Master

    Menu

    Figure 14: Section Master

    2. 

    Click on the Insert button to enter about a new section. A row adds to the bottom of the Section

    Details table as shown below:

    Save

    button

    Delete

    icon

    Newly

    Added

    row

    Addrow

    link

    Figure 15: Section Master Insert

    3. 

    Write the Section name in the blank space, and click Save. The new section by default is Active.

    4. 

    Click on the icon to delete the added section row.

    5. 

    Click Modify if you want to make any section from Active to inactive and uncheck the Active check

    box.

    6. 

    Click User Mapping radio button of a row that you want to map and the User Mapping button to

    map the user with a section. A confirmation dialog box appears.

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    OK button

    Figure 16: User Mapping Confirmation dialog box 

    7. 

    Click OK  in the dialog box to map the user. A new window/form opens to perform the user

    mapping.

    Figure 17: User Mapping Window

    2.1.5  MICR Master

    All the banks have unique MICR number associated with it. These MICR numbers are important for

    treasury related fund transfer work. To create MICR master

    1. 

    Click MICR master from the left hand side menu tree. MICR number form appears on the right

    hand side.

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    MICR

    Master

    menu

    Insert

    button

    Figure 18: MICR Master

    2.  Click Insert button to enter a new MICR number. The following form appears on the right hand

    side.

    MICR

    number

    column

    Description

    field

    Save button

    Figure 19: MICR Master Insert

    3. 

    Enter the number in the MICR Number column in the appropriate format.

    4. 

    Enter the name of the bank in the Description field.

    5.  Click Save. The MICR number of the bank successfully adds to the existing list.

    6. 

    Click Add Row link to add more rows of MICR numbers.

    7. 

    Click icon to delete any row.

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    2.2  Bank

    2.2.1  Bank Master

    Bank Master includes the information of all the banks in the CTS system. You can enter Master input

    about the banks to be involved in the transactions of CTS system.

    1. 

    Click Bank from Master Maintenance menu. The submenu under it appears.

    Search

    button

    Bank

    Details

    form

    Bank

    submenu

    Figure 20: Bank Master

    2.  Click on Bank submenu. The Bank Details form appears on the right hand side of the screen.

    3. 

    Click on the Search  button. A list appears showing the names of the banks entered in the

    system.

    Master

    List of the

    Banks

    Insert

    button

    Figure 21: Bank Master

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    4. 

    Click Insert button to enter a Bank name in the Master. A table appears below the Search field:

    Bank

    Details

    Master

    Insert

    table

    Figure 22: Bank Master

    5. 

    Enter the name of the Bank in the designated field.

    6. 

    Click Save. A success message appears on top.

    Success

    message

    Figure 23: Success message

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    2.2.2  Branch Master

    You can enter the branch information of a bank in the Branch Master maintenance submenu. To enter Branch

    Master

    1. 

    Click Branch submenu under Bank. Bank Branch Details form appears on the right side ofthe screen.

    Bank ID LOV

    Branch ID LOV

    Branch

    Submenu

    Insert button

    Figure 24: Branch Master

    2. 

    Click Bank ID LOV button. A pop up window appears showing the names and IDs of the Banks as shown

    in the image below:

    Bank ID and Name LOV

    Select button

    Figure 25: Bank ID LOV

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    3. 

    Select the Bank ID and Name and click on the Select button. The Pop up window closes and

    the Bank ID and Name display the selected value.

    Bank IDand

    Name

    updated

    Figure 26: Bank Branch Details

    4. 

    Click on the Branch Code LOV button. A pop up window appears showing the names and

    IDs of the Banks as shown in the image below:

    Figure 27: Branch ID LOV

    5. 

    Select the Branch from the LOV window and click on the Select button. The selected branch code

    appears in the designated field.

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    Search

    button

    Figure 28: Selected bank and branch codes

    6. 

    Click on the Search button. A table appears displaying the details of the searched branch.

    Figure 29: Bank Branch Details

    7. 

    Click on the Modify button to enter any changed data in the fields and click Save.

    8. 

    Click Insert  (as shown in Figure 25) to enter new bank branch in the Master. Following screen

    appears on the right hand side of the screen.

    Bank ID

    LOV

    IFSC

    code

    Save

    button

    Figure 30: Branch Master Insert

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    9. 

    Click on the Bank Id LOV button. A pop up window appears.

    Select button

    Figure 31: Bank ID LOV pop up window

    10. 

    Select the Bank from the pop up window. The pop up window closes and the Bank ID and name

    fields get updated with the selected value.

    Figure 32: Selected Bank ID and Name

    11. 

    Enter the IFSC code in the IFS code field. A dialog box opens as shown below:

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    OK

    button

    Figure 33: Dialog box for IFS Code Alert

    12. Click OK  button in the dialog box. The Address field gets updated with the address of the

    given IFS code of the bank.

    Address

    field

    updated

    Figure 34: Updated Address of the Branch

    13. 

    Provide other details like Pin Code, E-mail, Phone No etc. in the designated fields.

    Updated Pin Code,

    E-Mail, Phone No

    Figure 35: Updated fields of Bank Brach Details form

    14. 

    Click Save. A success message appears on the top of the Bank Branch Details form.

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    Success

    message

    Figure 36: Success Message of Bank Branch Master Creation

    2.3  Payment Master Maintenance

    In Payment Master Maintenance you can create Master on the following forms:  Head Distribution

     

    Bill Type

      Rejection

      Objection

      By Transfer Head

      AG Bill Type

    2.4  Head Distribution

    In the Head Distribution Master you can enter master data about Major Head and Detailed Head wiseDDO type and DDO code.

    To enter Head Distribution Master

    1. 

    Click Head Distribution from the left hand side menu tree. Head Distribution form appears on

    the right hand side.

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    Head Distribution Menu

    Figure 37: Menu Tree showing Payment Master

    The Head Distribution form appears as follows on the right hand side:

    Section

    Code LOV

    Dealing

    Assistant

    LOV

    Figure 38: Head Distribution form

    2. 

    Click on the Section Code LOV button. A pop up window appears showing list of codes as

    shown below:

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    Figure 39: Section Code LOV Pop up window

    3.  Click on the Dealing ID LOV button. A pop up window appears as shown below:

    Figure 40: Dealing ID LOV Pop-up Window

    4. 

    Click on the Search button. A table appears showing the details as follows:

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    Modify

    icon

    Search

    Result

    Details

    Insert

    button

    Figure 41: Head Distribution Search result

    5. 

    Click on the Modify  icon to update the row of master data from the table. A pop up window opens as

    shown below:

    Major Head

    LOV button

    DDO Code LOV

    button

    Detailed Head

    LOV button

    Update button

    Figure 42: Head Distribution Update pop up window

    6. 

    Click on the Major Head LOV button. A pop up window appears. Select value from the pop up window to

    change Major Head.

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    Figure 43: Major Head LOV pop up window

    7. 

    Select the DDO Code similarly from the list of values from a pop up window that appears when you click on

    the associated LOV button.

    Figure 44: DDO Code LOV pop up window

    8. 

    Similarly, select the value of Detailed Head from the associated pop up window as shown in the following

    figure:

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    Figure 45: Detailed Head LOV pop up

    9. 

    Click on the Update button. A success message appears on the top of the Head Distribution form.

    Figure 46: Success message

    To enter value for the Head Distribution Master

    1. 

    Click on the Major Head LOV button and select the value from the pop up window (as

    shown in Figure 40).

    2.  Select the value for DDO from the associated drop down menu.

    Figure 47: DDO drop down menu

    3. 

    Select value from the DDO Code LOV pop up window (as shown in Figure 41).

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    4. 

    Select the value for Detail from the associated drop down menu.

    5. 

    Also select the Detail Head from the LOV pop up window (as shown in Figure 42).

    Selected

    Values of

    Major

    Head,

    Detailed

    Head and

    DDO

    Figure 48: Head Distribution Master Entry

    6. 

    Click Save. A success message appears as shown below:

    Figure 49: Success Message

    2.4.1  Bill Type Master

    You can create different Bill Types with the help of Bill Type master. You can also view and modify Bill Type

    master with this functionality.

    To enter Bill Type Master

    1.  Click Bill Type from the left hand side menu tree.

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    Figure 50: Bill Type submenu in the Menu Tree

    Bill Type Details form appears on the right hand side. If there is pre-existing Bill Type Master data, it appears on

    the right hand side.

    Modify

    Icon

    Figure 51: Bill Type Details Master Form

    Click on the Modify icon in a row that you want to modify. The row becomes editable.

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    Figure 52: Modify Bill Type Master

    Scroll down and click on the Save button. A success message appears on the top of the Bill Type Details form.

    Figure 53: Success Message

    To enter Bill Type Master

    1.  Click on the Insert button. The Insert button appears at the bottom of the Bill Type Details 

    Master form.

    Insert

    button

    Figure 54: Enter Bill Type Master

    2. 

    Bill Type Details entry form opens.

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    Figure 55: Bill Type Details Master Entry

    3.  Select the Module type from the associated drop drown menu.

    Figure 56: Module Type

    4.  Enter the Bill Type in the associated column.

    5.  Provide Description against the Bill type entered in the appropriate column.

    Savebutton

    Figure 57: Bill Type Master Entry

    6. 

    Click Save. A success message appears.

    Figure 58: Success Message

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    2.4.2  Rejection Master

    You can enter various clauses for Rejection in the Rejection Master to use in Payment Module.

    To enter into Rejection Master,

    1. 

    Click Rejection under Payment Master from the left hand side menu tree. The Rejection Details

    form opens on the right hand side.

    Rejection

    Sub-menu

    Rejection

    Details form

    Figure 59: Rejection Details Master

    2. 

    Scroll down to the bottom of the form and click on the Insert button. It opens a form that lets

    you enter the Description for Rejection.

    Enter the

    Rejection

    Description

    Save button

    Figure 60: Enter Rejection Details

    3. 

    Click on the Save button once done entering the description. A success message appears on the

    top.

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    2.4.3  Objection Master

    You can enter the description of Objection in the Objection Master form.

    To enter Objection in the Objection Master

    1. 

    Click on the Objection from the left hand side menu tree. Objection Master opens on the right

    hand side.

    Objection

    Search

    Objection

    Type LOV

    Insert

    Button

    Figure 61: Objection Type Master

    2. 

    Click on the Objection Type Id LOV button. A pop up window opens to let you select the

    Objection types.

    3. 

    Click on the Search button. A table appears showing the description of the Objection under the

    selected Objection type.

    Objection

    Description

    Table

    Figure 62: Objection Type table

    4.  Click on the Insert button. A form appears to let you enter the objection description.

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    Description

    Save

    button

    Figure 63: Objection Type Master Entry

    5. 

    Enter the Objection description in the table and click on the Save button. A success message

    appears on the top.

    2.4.4  By Transfer Head

    You can enter By Transfer head details in this Master form. To enter By Transfer head Master

    1.  Click on the By Transfer submenu from the left hand side menu tree. By-Transfer Head Master

    form opens on the right hand side.

    Major

    Head LOV

    Search

    button

    By-Transfer

    Submenu

    Figure 64: By-Transfer Head Master Entry Form

    2.  Click on the Major Head LOV button. A pop up window opens. Select a value of Major Head

    from the pop up window and Click on the Search button. A table appears showing the details of

    the By-Transfer Head under the selected Major Head.

    3. 

    Click on the Insert button to enter the By Transfer Head details. A table appears as shown

    below:

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    Figure 65: By Transfer Head master

    4. 

    Click on the Major Head, Major-Sub-Minor, Scheme, and Detail LOV buttons to select the

    values from the respective popup windows.

    5.  Enter the Description in the given field.

    6. 

    Select BT Type from the associated drop-down menu.

    7.  Select the checkbox AG BT.

    8. 

    Click Save. A success message appears on the top of the BY-Transfer Head Master form.

    2.4.5   AG Bill Type Master

    You can enter the AG Bill Type by the AG Bill Type Master. To enter the details of AG Bill Type Master

    1. 

    Click on the AG Bill Type. AG Bill Type Master form appears.

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    AG Bill

    Type

    Bill Type

    LOV

    Search

    Button

    Insert

    button

    Figure 66: AG Bill Type Master

    2. 

    Click on the Bill Type LOV button. A pop up window opens. Select value from the popup

    window and click on the Search button. A table containing the details of the selected Bill Type

    appears.

    Figure 67: AG Bill Type Master Table

    3. 

    Click on the Insert button. A table appears to let you enter the details.

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    Description

    field

    Save

    button

    Figure 68: AG Bill Type Master Entry table

    6. 

    Enter the Description of the Bill Type in the Description field provided and click on the Save 

    button. A success message appears on the top.

    2.5  GISS MasterGISS Master form is designed for entering the GISS details like GIS Rate Capture. To enter into the GISS

    Master.

    1.  Click GISS submenu under the Master Maintenance menu from the left hand side menu tree.

    GISS Rate Capture form appears on the right hand side.

    GISS Master

    Menu

    Insert

    button

    Figure 69: GISS Rate Capture form

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    Figure 72: Institute Details Master Table

    3. 

    Click on the Insert button. A table appears to let you add the information row about the

    Institute.

    Figure 73: Institute Master Entry Table

    4. 

    Enter the School Name, Account Number manually in the respective columns.

    5. 

    Select Branch ID from the popup window that appears when you click on the associated LOV

    button.

    6.  Enter the Opening Balance, Provisional Opening Balance in the associated columns.

    7. 

    Click Save button. A success message appears on top.

    2.7  Stamp MasterUnder the Stamp master menu there will be some Submenus as listed below:

     

    Stamp Label

      Stamp Category

      Stamp Subcategory

      Stamp Type (Denomination)

      Stamp Combination

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      Vendor

      Discount Details

      Articles

    2.7.1  Stamp LabelWith this functionality you can enter the label of Stamps with the no. of label per sheet.

    To enter Stamp Label master

    1. 

    Click on the Stamp Label submenu under the Master Maintenance from the left hand side

    menu tree. The Stamp label Master appears on the right hand side.

    Stamp

    Label

    Submenu

    Figure 74: Stamp Label Master

    The data saved under the Stamp label Master appears in a table form.

    2. 

    Scroll to the bottom of the screen and click on the Insert button. Details Entry table appears as

    shown below:

    Figure 75: Stamp Label Master Entry

    3. 

    Enter the No of label per sheet in the appropriate column.

    4. 

    Click Save. The Label Serial No will be automatically calculated and will appear in the newly

    added row of the Master Table.

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    2.7.2  Stamp Category

    You can enter the Category of Stamp in the Stamp Category Master.

    To enter Stamp Category

    1. 

    Click on the Stamp Category sub menu. The Stamp Category Master form appears on the right

    hand side of the screen.

    Stamp

    Category

    menu

    Insert

    button

    Figure 76: Stamp Category Master

    The existing Stamp Category master data appear in a tabular form.

    2. 

    Click Insert button to enter new Stamp Category. The Stamp Category details entry form

    appears.

    Figure 77: Stamp Category Master Entry

    3. 

    Enter the Stamp Category and Description in the respective columns.

    4. 

    Click Save. The Category ID is auto-generated and added to the respective column of the newlyentered row when added in the Master table.

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    2.7.3  Stamp Type (Denomination)

    Stamp Type (Denomination) master is designed to enter the Stamp denomination. To enter the Stamp

    Denomination

    1. 

    Click Stamp Type (Denomination) submenu from the left hand side menu tree. The Stamp

    Type Master opens on the right hand side.

    Stamp Type Sub

    menu

    Figure 78: Stamp Type Master

    2. 

    Scroll down to the bottom of the screen and click on the Insert button. It opens a Stamp Type 

    Entry form.

    Figure 79: Stamp Type Denomination Entry form

    3. 

    Enter the Denomination in the respective column.

    4. 

    Click on Save. The success message appears on the top. The Serial no is auto generated and

    appears on the newly added row of the Master table.

    2.7.4  Stamp Combination

    Stamp Combination is for associating Stamp Category, Subcategory, with Denomination, Label/Sheet

    and Active Status. To create Stamp Combination

    1. 

    Click on the Stamp Combination submenu under Stamp from the left hand side menu tree.

    Stamp Combination form appears on the right hand side.

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    Stamp

    Combination

    Insert

    button

    Figure 80: Stamp Combination Master form

    Already created combinations appear in a table.2.  Click on the Insert button to create new combination. A form appears to let you enter the new

    combination.

    Figure 81: Stamp Combination Master Entry form

    3. 

    Click on the Stamp Subcategory, Denomination and Label/Sheet LOV buttons and select

    relevant values from the respective popup windows.

    4.  Click Save. A success message appears on top of the Master form. Also, Category ID is auto-

    generated and appears on the newly added row of the Stamp Combination Master table.

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    2.7.5  Vendor

    Stamp module is also accessible by Stamp vendors. You can enter the details of the vendor in the

    Vendor Master Details.

    To enter the Vendor details

    1.  Click on the Vendor submenu under Stamp from the left hand side menu tree. Stamp Vendor

    Master appears on the right hand side.

    Vendor

    Submenu

    Figure 82: Stamp Vendor Master Details

    2. 

    Click on the Insert button to enter vendor details in the Vendor Master Entry form.

    Figure 83: Vendor Master Entry form

    3.  Enter the Vendor Name, License No, Address, Phone No, Pan No manually in the respective

    fields.

    4.  Select the Vendor Type from the given dropdown menu.

    5. 

    Select the Effective From date and Effective To from the respective calendars given in those

    fields.

    6. 

    Click on Add row to add more Vendor rows.

    7. 

    Click Save. A success message appears.

    Figure 84: Success Message

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    2.7.6  Discount Details

    The Stamps Vendors enjoy discounts for buying Stamps. To enter the details of the Discounts the vendors

    would receive

    1. 

    Click on the Discount Details submenu under Stamp. Stamp Discount Details Master form

    appears on the right hand side.

    Discount

    Details

    submenu

    Figure 85: Stamp Discount Details Master

    The form would display the already existing list of discount existing in the Master.

    2. 

    Click Insert button to enter new Discount details.

    Figure 86: Stamp Discount Details Master Entry

    3.  Select the Vendor Type from the dropdown menu.

    4.  Select the Stamp Category and Sub Category from the popup window that appears clicking

    the Sub Category LOV button.

    5. 

    Select the Denomination From and Denomination To from the respective LOVs.

    6. 

    Enter manually the Discount (%) amount.

    7.  Click Save. A success message appears on top of the Master form.

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    2.7.7   Articles

    To enter the Articles Master

    1. 

    Click on the Articles submenu under the Stamp Master from the left hand side menu tree.

    Stamp Article Master form appears on the right hand side.

    Article

    Submenu

    Figure 87: Stamp Article Master

    Already existing data appears in table format.

    2. 

    Click on the Insert button to enter new Article master.

    Figure 88: Stamp Article Master Entry form

    3. 

    Enter the description of the Article in the given field.

    4. 

    Enter the Deposit period in No of years.

    5. 

    Click Save. The Article ID is auto-generated on saving the Article Master entry.

    2.8  Local Fund

    Local fund has the following submenu.

      PL Operator

      Scheme

      Deposit Type

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    2.8.1  Scheme

    To enter scheme details in the Scheme Master

    1. 

    Click on the Scheme submenu under Local Fund Master Maintenance menu. Scheme Details Master 

    opens on the right hand side.

    Scheme

    Submenu

    Insert

    button

    Figure 89: Stamp Article Master Entry form

    2.  Click on the Insert button to enter new Scheme details.

    Scheme

    Description

    Figure 90: Stamp Article Master Entry form

    3. 

    Enter the Scheme Description in the Description field.

    4. 

    Click Save. A success message appears and the Scheme Id gets automatically generated.

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    2.8.2  Deposit Type

    To enter different types of deposits in Deposit Type Master

    1. 

    Click on the Deposit Type submenu under Local Fund Master Maintenance from the left hand side

    menu tree. Deposit Type Master form appears on the right hand side. It displays already existing

    deposit types in the system.

    Deposit Type

    Submenu

    Insert button

    Figure 91: Deposit Type Master

    2. 

    Click Insert button to enter the details of deposits.Deposit

    Code

    HOA LOV

    Description

    Savebutton

    Figure 92: Deposit Type Entry Form

    3.  Enter Deposit Code and Description manually.

    4.  Click on the Head of Account LOV button to select the heads of accounts.

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    2.9  Pension

    Pension Master Maintenance has the following submenus

      Pension Category

    o  Primary

    o  Sub Category

     

    Component

      Component Rate

      Classification

      Certification Type

    2.9.1  Pension Category

    The categories of Pension can be entered through the Pension Category Master.

    To enter Pension Category

    1. 

    Click on the Pension Category Master from the left hand side menu tree. The Pension Tertiary

    Category Details Master appears on the right hand side. It displays the existing Pension Categories in a

    table.

    Pension Category

    Insert button

    Figure 93: Pension Category

    2. 

    Click on the Insert button to enter Pension Category. The form opens as below:

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    Primary Category

    LOV

    Sub Category ID

    LOV

    Category ID LOV

    Sub Category

    Description

    Category

    Description

    Figure 94: Pension Category Entry form

    3. 

    Select the Primary Category ID, Sub Category ID and Category ID (for Conversion to Family) from the

    respective LOVs.

    4. 

    Enter manually the Description for Category and Sub Category in the respective fields.

    5.  Click Save. A success message appears as shown below:

    Figure: Success Message

    2.9.1.1 

    Primary

    To enter the Primary category Master

    1. 

    Click on the Primary Submenu under Pension Category Master menu. The Pension Primary Category

    Details Master form appears on the right hand side. The form displays the ecisting Primary Category in

    a table.

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    Primary

    Submenu

    Insert button

    Figure 95: Primary Category Submenu

    2. 

    Click on the Insert button to enter the new Primary Category and its description. The form is as

    follows:

    HOA LOV

    Description

    Save button

    Figure 96: Pension Primary Detail Entry form

    3. 

    Select the Head of Account from the LOV.

    4. 

    Enter the Description in the given field.

    5. 

    Click Save. A success message appears on the top.

    2.9.1.2 

     Sub Category

    To enter the Master details of Sub Category

    1. 

    Click on the Sub Category Submenu from the left hand side menu tree. Pension Subcategory Details

    Master appears on the right hand side. It lists down the existing Sub Categories in atable format.

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    Sub

    Category

    Submenu

    Insert

    button

    Figure 97: Sub Category Details Master

    2. 

    Click on the Insert button to enter about new Sub Category. A form appears on the right hand side as

    shown below:

    Description

    field

    Save

    button

    Figure 98: Pension Sub Category Details

    3. 

    Enter the Description of the Sub Category manually in the given field.

    4. 

    Click Save. A success message appears on the top and also the Sub Category ID is automatically

    generated and adds to the newly added row of Sub Category Master table.

    2.9.2  Component

    Pension has several components in it. To enter the details of the component you need to use Component

    Master. To enter the Component details

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    1. 

    Click Component submenu from the left hand side menu tree. Pension Component Details Master

    opens ion the right hand side. It displays the lists of Pension Sub Categories with description in a table

    format.

    Component

    Submenu

    Insert

    button

    Figure 99: Pension Component Master Details

    2. 

    Click on the Insert button to enter new component details. A new form appears as below to let you

    enter the details:

    Description

    field

    Radio

    buttons

    Savebutton

    Figure 100: Pension Component Master Entry Form

    3. 

    Enter the Description of the Component in the given field.

    4. 

    Select either Payment or Deduction radio button.

    5. 

    Select the checkbox to choose for Relief Allowed.

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    6. 

    Click Save. A success message appears and the Break UP Id is automatically generated.

    2.9.3  Component Rate

    To enter the Component rate in Pension Master

    1. 

    Click on the Component Rate submenu under Pension Master Maintenance. Pension Component Rate

    Details Master form opens in the right hand side. The following form appears.Component

    Submenu

    Radio

    buttons

    Search

    button

    Pension

    Category LOV

    Insert button

    Figure 101: Component Rate Details Master

    2. 

    Select the Pension ID & Description from the LOV pop up window.

    3. 

    Select the Current Rate or All Pension Rates radio button.4.  Click Search. If any record exists, a table appears under Component Details section.

    5. 

    Click on the Insert button to enter new data. A form appears as shown below:

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    Break Up ID

    LOV

    Description

    Effective

    From date

    Radio

    buttons

    Value,

    Minimum &

    Maximum

    Figure 102: Component Rate Details Master Entry form Save button

    6. 

    Select the Break UP ID from the LOV.

    7. 

    Enter the Description manually.

    8. 

    Select date from Calendar from Effective From field.

    9. 

    Enter Value, Minimum Value, and Maximum Value in the respective columns.

    10. 

    Click on the Save button. A success message appears above the Details table. And Sl No is generated

    and added to the added row.

    2.9.4  Classification

    To enter the different classes of Pension

    1. 

    Click on the Classification submenu under Pension Master Maintenance from the left hand side menu

    tree. The Pension Classification Details Master form appears on the right hand side.

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    Classification

    submenu

    Insert button

    Figure 103: Pension Classification Details Master

    2.  Click on the Insert button to enter the classification. The Pension Classification Details Master Entry

    form appears.

    Description

    Head Of

    Account

    LOV

    Radio

    buttons

    Save

    button

    Figure 104: Pension Classification Details Master Entry

    3.  Enter the Description in the given field.

    4. 

    Select the value from the Demand No LOV.

    5. 

    Select the Head of Account from the LOV.6.

     

    Select the Classification Flag, Due Draw from the given radio buttons.

    7. 

    Select the CVP flag checkbox.

    8. 

    Click Save. A success message appears with the auto-generated Classification ID.

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    2.9.5  Certification Type

    To enter into the Certification Types Master

    1. 

    Click on Certification Type submenu under Pension Master Maintenance from the left hand side.

    Pension Certification Type Details Master form appears on the right hand side. It displays the existing

    lists of Certificates in the system.

    Certificate

    Type

    Submenu

    Insert button

    Figure 105: Pension Certification Type Details Master Entry

    2. 

    Click on the Insert button to enter nee certificate type. Pension Certification Type Details Master entryform appears on the right hand side.

    3.  Enter the Description in the given field.

    4.  Click Save. The Certificate ID is automatically generated and appears in the newly added row. A success

    message appears.

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    3  Payment

    3.1  Front Office

    3.1.1  Bill Receiving

    The front Office clerks in Treasury Office receive Bills prepared by the DDOs in e-Billing module. Until the e-

    Billing module is active, treasury front office clerks can manually enter the bills after receiving the physical bills

    from the DDO messengers.

    To receive bill

    1. 

    Click on the Bill Receiving submenu under Front Office which is under Payment menu from the left

    hand side menu tree. Bill Receive from appears on the right hand side.

    Bill

    Receiving

    Select

    DDO Code

    Select

    Reference

    Id

    Figure 106: Bill Receiving form

    2. 

    Click the Select DDO Code LOV button. A popup window appears. Select the DDO Code from the

    popup.

    3. 

    Click on the Select Reference ID LOV button. A popup window appears. Select the reference ID from

    the popup window.

    The selected DDO Code and Reference No appear in the respective fields and also Bill No and Date update as

    shown below:

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    Selected

    DDO

    Code and

    Referenc

    e No

    Updated

    Bill No

    Search

    button

    Figure 107: Bill Search

    4. 

    Click on the Search button. Bill Receive form updates and displays the relevant details of the searched

    Bill.

    Modify

    button

    Figure 108: Bill Receive form Modify and Save

    5. 

    Click on the Modify button. The form becomes active for modification.

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    Save button

    Figure 109: Modify Received Bill

    6. 

    Modify the sections you want to and click Save. A success message appears on the top as shown below:

    Figure 110: Success Message

    A Token Number is generated. The system displays a Token Slip Receipt in a popup window as shown below:

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    Token Number and

    Date

    Figure 111: Token Slip Receipt

    After the Bill is received the bill becomes available at the Dealing Clerk’s login.

    Before the e-billing module is active, Treasury front office clerk can enter the Bill Details manually after theDDO messenger hands them over the bill. To enter the Bill details the clerk can click on the Bill receiving menu.

    The Bill Receive form appears as shown below:

    Insert

    button

    Figure 112: Bill Receive

    Note that the Insert button becomes active in this case.

    1. 

    Click on the Insert button to enter the details of the Bill. The form appears as editable.

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    Bill No and

    Date

    DDO Code

    LOV

    Head of A/C

    LOV

    Save button

    Figure 113: Bill Receiving Entry

    2. 

    Enter the Bill No manually in the designated field and select Date from the calendar.

    3. 

    Click on the Bill Type and Description LOV button and select the relevant value from the popup

    window.

    4. 

    Click also Bill Sub Type LOV button and select the relevant value from the popup window.

    5. 

    Click on the DDO Details and Designation LOV button and select the DDO from the popup window.

    6. 

    Similarly select the relevant Department from the Payee Department popup window that appears

    when you click on the Payee Department LOV button.

    7. 

    Select multiple times the Head of A/C LOV button to select all the fields of the Head of A/C.

    8.  Click Save. A success message appears on top.

    Figure 114: Success Message

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    Also a pop up window appears to let you print the token receipt.

    Figure 115: Token Slip Receipt

    The Bill Receive form also displays Generate PDF link at the bottom of the form to generate the PDF of the

    Token receipt.

    Success

    Message

    GeneratePDF link

    Figure 116: Success Message after Bill Receive

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    Bill Receiving process is similar for the ECS mo0de of Bill payment. The Bill submitted at the e-Pradan module

    with ECS mode of payment selected is received at the Treasury Bill Receiving section. Similar to the previous

    explained process after bill is modified and saved a Token No is generated.

    3.1.2  COSA Bill Receiving

    Front Office Clerk may also receive Bills related to COSA.

    To receive COSA Bills

    1. 

    Click on the COSA Bill Receiving from the left hand side menu tree.

    COSA Bill Receive

    Figure 117: COSA Bill Receive

    Bill Receive from opens on the right hand side as shown below:

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    Upload

    Files

    button

    Figure 118: Bill Receive Form

    2. 

    Click on the Upload Files button. It opens a popup window as shown below:

    Browse button

    Attach File(s)

    Figure 119: Upload Files

    A Browse window opens as popup to let you select the file from directory as shown below:

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    Select COSA and Personnel files

    Open button

    Figure 120: Browse pop up

    3.  Select the file to upload from the window and click on the Open button.

    4.  Click on the Attach Files button. After attaching it displays the following message :

    Success Message

    OK

    Figure 121: Attach File popup

    5. 

    Click OK button in the popup window. The popup window closes.

    6. 

    Click View button in the Bill Receive form. It displays the details as given below:

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    Sub-Detailed Details

    By Transfer Details

    GISS Details

    Payorder Details

    Figure 122: Bill Receive Form

    7. 

    Click on symbols preceding to the Subdetailed Details, By Transfer Details, GISS Details,

    Payorder Details links. Each section displays further details under them as given below:

    Save button

    Figure 123: SubDetailed Details expanded

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    Figure 124: By Transfer, GISS and Payorder Details expanded

    8. 

    Click on the symbol to minimize the detailed sections.

    9. 

    Click on the Save button in the Bill Receive form. A success message appears with a newly generated

    Token number in the field given. It is shown below:

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    Success message

    Token No and Date

    Figure 125: Bill Receive Success Message

    3.1.3  Cheque Delivery

    The Treasury Front Office Clerk receives and enters the cheque information into the system when the cheque is

    delivered to them after bill processing.

    To process cheque of a Bill

    1. 

    Click on the Bill submenu under Cheque Delivery menu. The Cheque Delivery form appears on the right

    hand side.

    Bill

    Submenu

    Token No

    LOV

    Search

    button

    Figure 126: Cheque Delivery for Bill

    2. 

    Click on the Token No. LOV button. A popup window opens containing the list of Token numbers.

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    Figure 127: Token No Popup window

    3. 

    Select the Token no from the popup window and click on the Select button.

    4. 

    Click on the Search button. A table appears under the Search section as shown below:

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    Cheque

    Details

    table

    Deliver

    button

    Figure 128: Cheque Details table

    5. 

    Click on the Deliver button. A success message appears on the top. A Voucher No., Date appears

    automatically in the given fields.

    Success

    Message

    Voucher

    No and

    Date

    Figure 128: Cheque Delivery

    The day the Cheque is processed for delivery appears in the Date field.

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    3.1.4  Return Memo Delivery

    In some cases Treasury needs to object some Bills (Token Numbers). For those bills return memo is generated

    sating the reason of return or objection. The Return memo is delivered through this functionality.

    To deliver a return memo

    1.  Click on the Return memo Delivery form the left hand side menu tree.

    Return Memo

    Delivery menu

    Token No & Date

    Search button

    Figure 129: Return Memo DeliveryReturn Memo form opens in the right hand side.

    2. 

    Click on the Token No & Date LOV button. A popup window opens. Select the Token no from the popup

    window.

    3.  Click on the Search button. The searched Token details appears as shown below:

    Deliver button

    Figure 130: Return Memo

    4. 

    Click on the Deliver button. A success message appears as shown below:

    Figure 131: Success Message

    A popup window opens to display the Objection memo.

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    3.1.5  Deliver Nil Statement

    Already generated Nil Bill Statement is delivered at the Front Office at Treasury. The Nil Bill Statement of a

    particular category can be delivered by searching the Token ID from the same category under the Nil Bill

    Statement Delivery from Front Office menu.

    3.1.5.1 

     AdjustmentTo approve Nil Bill Statement of Adjustment category for Adjustment bill type

    1. 

    Click Adjustment under Nil Bill Statement Delivery. Nil Bill Adjustment form appears on the right hand

    side. 

    2. 

    Click on the Token Number & Date LOV button. A popup window appears. Select the Token No from

    the popup window. 

    3. 

    Click on the Search button.

    Nil Bill Statement

    Adjustment

    Token Number

    and Date LOV

    Adjustment Bill

    Details

    Search Button

    Figure 132: Nil Bill Statement Delivery Adjustment

    The searched Bill appears in the Adjustment Bill Details section. After the bill details appears the Deliver 

    button appears active. It can be understood by the following Figure:

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    Adjusted Bill Details

    Deliver button

    Figure 133: Deliver Nil Bill Statement of Adjusted Bill

    A success message appears on the top as shown below:

    Figure 134: Success message 

    A popup window appears as below:

    Figure 135: Nil Bill Statement for Adjustment

    3.1.5.2 

    Deliver Nil Bill Statement for Transfer:

    To deliver the Nil Bill Statement for General type of Bill with zero Net Amount

    1. 

    Click Transfer under Nil Bill Statement Delivery from the left hand side menu tree. Nil Bill By Transfer 

    form appears on the right hand side.

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    Transfer menu

    Token Number

    and date LOV

    Search button

    Figure 136: Nil Bill Transfer menu

    2. 

    Click on the Token Number and Date LOV button. A popup window appears. Select the Token number

    and date from the popup window.

    3. 

    Click on the Search button. The Bill Details appears along with the By Transfer Details in a table as

    shown below:

    By Transfer

    Details

    Table

    Deliver

    button

    Figure 137: Nil Bill By Transfer form4.

     

    Click on the Deliver button. A success message appears on the top as shown below:

    Figure 138: Success Message

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    3.1.5.3  Nil Bill Statement Delivery for LF/PL:

    To deliver Nil Bill Statement for Transfer type of Bill

    1. 

    Click LF/PL under Nil Bill Statement Delivery from the left hand side menu tree.

    LF/PL menu

    Token Number

    and Date LOV

    button

    Search button

    Figure 139: LF/PL Nil Bill Statement Delivery form

    2. 

    Click on the Token number and Date LOV button. A popup window appears. Select the token number

    from the popup window.

    3. 

    Click on the Search button. The bill details appears as shown in the Figure below:

    Deliver button

    Figure 140: Nil Bill Statement Delivery for P/L Details4.

     

    Click on the Deliver button. A success message appears on the top as shown below:

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    Figure 141: Success Message

    A popup window appears to prompt you either to save or open the file as shown below:

    OK button

    Figure 142: Popup window to save or open

    The report that you have selected to save or open is a PDF file. An example report is given below:

    Figure 143: Nil Bill Statement for PL Transfer

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    3.2  Back Office

    3.2.1  BT Modify

    Treasury can modify the received bills. It can modify the By Transfer (BT) head of a bill. To modify the BT head

    1.  Click on the BT Modify from the left hand side menu tree. BT Modify form appears as shown below:

    BT Modify

    Token NO LOV

    Search button

    Figure 144: BT Modify

    2. 

    Click on the Token No and date LOV button. A popup window opens. Select the value from the popup

    window.

    3.  Click on the Search button. The search result appears as shown below:

    BT Sl No

    LOV

    Process

    button

    Figure 145: BT Modify

    4.  Click on the Process button. The BT Sl No fields appear in an editable format.

    5.  Click on the BT Sl NO LOV button. A popup window opens to enter the major Head as given below:

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    Major Head Field

    OK button

    Figure 146: Major Head

    6. 

    Enter the Major Head in the given field.

    7. 

    Click OK. Another popup window opens displaying the values of the BT serial numbers with description:

    Figure 147: BT Serial LOV

    8. 

    Select a new value of BT Head from the popup window. It updates the given fields

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    OK button

    Figure 148: BT Modify

    9. 

    Click OK. A success message appears on the top.

    Figure 149: Success Message

    3.2.2  Bill Checking

    After a Bill is received, the bill is checked at Back office in three levels. Dealing Clerk, Accountant and then the

    Treasury Officer check the Bill. After the Dealing clerk completes the Bill checking then same bill becomes

    available at the Accountant level’s checking. When Accountant finishes bill checking of the same it appears

    available at the Treasury Officer’s login for checking. However, Treasury Officer (TO) can anytime check a bill

    before the Dealing clerk and Accountant check it.

    3.2.2.1  General Bill

    To check a Bill

    1. 

    Click Bill Checking under Back Office from the Menu tree. The Bill Details form appears on the right

    hand side.

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    Bill Checking

    Token No LOV

    button

    Figure 150: Bill Checking

    2. 

    Click on the Token No LOV button. A Pop up window appears as shown below:

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    Figure 151: Token number LOV

    3. 

    Select a Token No from the popup window. The selected value appears as shown below:

    Token No &

    Date

    Search

    Button

    Figure 152: Bill Details tab

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    4. 

    Click on the Search button. The Bill Details of the selected Token appears as shown below:

    Figure 153: Bill Details tab

    5. 

    Click on the Process button. The Bill Details form activates some buttons as shown below:

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    Activated

    buttons

    Figure 154: Bill Details tab

    6. 

    Click on the Allotment button. An Allotment window opens as a pop up window. If the Budget Type is

    ‘Budgeted’, the Allotment button would always be enabled. It implies that there should be Allotment

    for a Budgeted Bill type.

    Confirm button

    Figure 155: Allotment popup window

    7.  Click Confirm in the Allotment Window. The Allotment button becomes disabled once confirmed as

    shown below:

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    Figure 156: Bill Details tab

    Since there was no Allotment for the Bill, the Approve button also disappears and the Object button becomes

    active.

    8. 

    Click on the Pay Order button. Pay Order Modify opens as a popup window.

    Save button

    Figure 157: Pay Order Modify Popup window

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    9. 

    The Name of the DDO associated with the Bill appears in the Recipient’s Name filed. You can modify

    Amount but the Amount cannot be more than the Net Amount.

    10. Click Save. The Pay Order Modify window closes and the Pay Order button gets deactivated.

    List of

    Objection Tab

    OverruleCheckbox

    Objection

    Details

    Figure 158: List of Objection Tab

    11. Click on the List of Objection Tab. The Objections appears in a list in an Annex of Global Objection.

    12. 

    TO can Overrule the Objections though and can Approve a Bill. Select the Overrule check box. Instantly

    the Approve button appears as active. However, you cannot Approve until all the Tabs are checked. In

    this case, By-Transfer tab has not yet been checked.

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    Approve

    button

    Figure 159: List of Objection

    13. 

    Click on the By-Transfer tab.

    Confirm

    button

    Figure 160: By Transfer tab

    14. Click on the BT SL No. LOV button. A popup window opens.

    15. 

    Select a value from the BT-Sl-NO. popup window.

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    16. 

    Enter the amount in the Amount column. The Total By-Transfer Amount should equal to Bill By-

    Transfer Amount.

    17. Click on the Confirm button.

    18. 

    Revisit Step 12 to overrule the Objection and click Approve. The Pay Order Approval page appears as

    follows:

    Pay Order

    Beneficiary

    Details

    Approve

    button

    Figure 161: Payorder Approval form

    19. 

    Click on the Pay Order link. A popup window opens as follows:

    Save

    Figure 162: Pay Order Modify Pop up window

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    20. 

    Click Save to close the window.

    21. Click on the Beneficiary List link. A pop up window appears as shown below:

    Figure 163: Beneficiary List popup window

    For cheque mode of payment it does not display list of beneficiaries in the Beneficiary List pop up window in

    the Pay Order form. On the contrary, it does display the list of beneficiaries for ECS mode of Payment mode

    selected. Close the Beneficiary Details popup window.

    22. 

    Click on the Approve button in the Pay Order form screen.

    The success message appears on top as follows:

    Figure 164: Success Message on Approval

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      Object a Bill

    You may object the Bill as well by not overruling the objection. To object a bill in the Bill Checking form you

    may not need to overrule the objections raised for the bill. For the following bill the bill is objected. As

    explained before Bill is received in the bill receiving section and a Token Number is also generated. That Token

    number is used to search for the bill in the Bill Checking form.

    To object a bill click on the Object button in the Bill checking form

    Object

    button

    Figure 165: Object Bill in Bill Checking form

    If you click on the Object button, a success message appears on top of the Bill Details form as shown below:

    Success

    Message

    Figure 166: Success Message

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    3.2.2.2   Adjustment Type of Bill

    If the selected Bill type is Adjustment, the Bill checking process form displays some additional tabs.

    The following figure shown below is an example of Bill Checking form of Adjustment Type of Bill type:

    Advance

    Adjustment

    Figure 167: Bill Checking for Adjustment Type of Bill

    The Bill Checking form has an additional tab of Advance Adjustment.

      Click on the Advance Adjustment tab. The tab opens as follows:

    Advance

    Voucher

    No. LOV

    button

    C