we imagine an arizona where everyone can participate in and experience the arts

we imagine an arizona where everyone can participate in and experience the arts

AGENCY OVERVIEW

The Arts Commission is…

• One of 56 government state arts agencies in the United States.

• Funded by the State of Arizona and the National Endowment for the Arts.

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AGENCY OVERVIEW

• The agency is governed by a 15-member Governor-appointed Commission.

• Our staff includes practicing artists, skilled administrators and education specialists who serve in local and national arts leadership roles.

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AGENCY OVERVIEW

The Arts Commission is…

• A Grantmaker

• A Convener

• A Resource

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ARIZONA COMMISSION ON THE ARTS

Arts Commission

State Allocation•Determined Annually by AZ Legislature &

Governor.

•Receive $0 from general appropriation.

•FY14 & FY15 Special allocations: $1M

•FY16: $0

•FY17 & FY18 Special allocations: $1.5M

•FY19 Special Allocation: $2M

•FY20: Still undecided

NEA• Matching Grant – matched w/ state

allocation

Arts Trust• % of Corporation Filing Fees

Arts Share•Public/private Endowment

•$20 million swept by the AZ Legislature & Governor during the recession

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Grantmaking Objectives:

• to put Arizona citizens first;

• to incentivize best practices and innovative strategies which prioritize fiscal ingenuity and encourage broad participation and engagement; and

• to ensure that the state’s investment in arts and culture reflects Arizona’s diverse population and evolving demographics.

GRANT PROGRAMS OVERVIEW

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FESTIVAL GRANTS

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CHANGES OF NOTE FOR FY2020

•None!

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Purpose:• To support organizations in

their efforts to provide quality arts programming through festival activities.

• To assist with the costs of connecting artists or their artistic work with communities.

PROGRAM DESCRIPTION

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Definition of Festival:

An event that is a periodic—often annual—gathering or celebration that happens in a condensed period of time, featuring a varied and curated program of events, having an easily identifiable and unifying theme or specified focus.

Additional event eligibility requirements:• Minimum duration: one day of six consecutive hours• Maximum duration: spanning two consecutive weekends• Experienced live and in person• Dynamic in nature • Can include juried processes, but scholarships, pageants or standalone

award ceremonies are ineligible.

GENERAL ELIGIBILITY

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APPLICANT ELIGIBILITY

Eligible Applicants

Nonprofit Arts

Organizations Local Arts

Agencies

Tribal Cultural

Organizations

Government Departments or Agencies

College or University

Departments

Fiscally Sponsored

Organizations

Other Nonprofits

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Eligibility Requirements by Funding Level:• Festival Level I:

• One previous year of arts related programming• Total Expenses below $20,000• A minimum of $2,000 in Eligible Fees.

• Festival Level II:• One previous year of arts related programming• Total Expenses of $20,000 or more• A minimum of $3,000 in Eligible Fees.

ELIGIBILITY LEVELS

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Grant Awards:• Level I = $2,000• Level II = $3,000• 1:1 matching funds

required• Reimbursement award

structure• Payments after 1/1/20• Must claim by 5/11/20

AWARD AMOUNTS

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ELIGIBLE EXPENSESEligible Fees

(Must be itemized)Description of Fees

Contracted Artistic Services & Artists Fees

Guest artist contractual fees including travel, lodging, and per diem expenses.

Production Expenses Includes insurance, sound, lighting, and equipment rental and operation for the artistic project only.

Space Rental Includes stage, space, or venue rental for the artistic project only.

Marketing/Promotion Includes contracted graphic design services, the purchase of advertising space, and creation of digital and printed promotional materials for the entire event.

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THE APPLICATION Organization Overview

Festival Overview

Narrative Questions

Budget Form

Attachments

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Review Criteria:• Quality Artistic Programming

• Community Impact

• Stewardship of Public Funds

NARRATIVE QUESTIONS

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• All applicants must submit a complete project budget using the provided template.

• Download the Festival Project Budget Form, found at www.azarts.gov/grant/festival/ before filling it out.

• Complete the project budget form in full. Save a copy of the form as a PDF to your computer using the following file name format: [OrganizationName]_FestivalFY20_BudgetForm.pdf

• Upload your completed Festival Project Budget Forminto your application in Submittable.

BUDGET FORM

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Tips:• Proposed project budget; reasonable estimates are

acceptable.

• The form will auto-tabulate when you save.

• Balanced budget; expenses should equal income.

• Completing the form in Preview mode will generate a blank budget form.

• Recommended browsers: Chrome, Firefox, Explorer

• Use Question #8 to explain your budget notes.

BUDGET FORM

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Additional Attachments:

• Current Board of Directors List with email addresses

• IRS Letter of DeterminationOR

• Fiscal Sponsor Letter of Agreement (if applicable)

ATTACHMENTS

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HOW TO APPLY

Submittable is the online application system to apply for allFY2020 Arts Commission Grants.

Visit http://azarts.gov/grant/festival/and click “The Application” link to access the

APPLY NOW button.

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HOW TO APPLY

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Does Not Fund*:• A season or series of events• Virtual events• Static exhibitions• Food and beverage• Scholarships, pageants or

standalone award ceremonies

• Conferences, symposiums• Private religious events

FUNDING RESTRICTIONS

*This list is NOT comprehensive

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•Festival Grants*• Community Investment

Grants

Deadline:Thursday, March 14, 2019 @11:59 pm

Award Notification: early July 2019

APPLICATION DEADLINE

* May only apply for ONE of these grant programs.

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GRANT CYCLE TIMELINE

January 2019: Application Opens

March 14, 2019: Application

Deadline, 11:59 pm

May: Panel Review Mtgs

June: Commission Board Mtg

July: Awards Announced

August: Award Acceptance

Materials Sent

October: Award Materials Return

Deadline

Jan – May’20: Awards Disbursed*

Sept 2020: Final Reports Due

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All eligible grant applications are reviewed by public, Peer Review Panels.

Peer Review Panels consist of a diverse group of administrators, artists, community members, etc. from across the state.

ANNUAL GRANT REVIEW PROCESS

Interested in serving as a Volunteer Panelist?Fill out the form on our website!

http://azarts.gov/opportunities/volunteer-and-panelist-opportunities/

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Questions?

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FOR MORE HELP

Festival Grant Questions:Kristen Pierce KentOrganizational Grants and Services Managerkpierce@azarts.gov, (602) 771-6517

Submittable Technical Support:Email: support@submittable.comPhone: (855) 467-8264, ext. 2 Web: help.submittable.com

Visit our website at www.azarts.gov

https://azarts.gov/grant/festival/

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THANK YOU!